HomeMy WebLinkAboutAirport - CSA -03 Taxiway D & E Construction (Complete)�BASTI�
MUNICIPAL AIRPORT
WORK AUTHORIZATION FORM
Work Authorization #03 - Sebastian Municipal Airport
Construction Management Engineering, Inspection and Services
for Taxiways "D" and "E" Construction
City Project #
FDOT 434633-1
FAA X2617
The City of Sebastian hereby assigns to Infrastructure Consulting & Engineering (ICE), a
Sebastian Municipal Airport commissioned consultant, approval to perform the work outlined in
the attached Taxiway "D" and "E" Construction Management Services document dated
06/0112017 with respect to the Design and Construct Taxiway "C, D & E" (Phase -1) project at
Sebastian Municipal Airport.
Description of Assignment: See Attached Scope of Work
Basis of Completion / Period of Services:
Services shall be provided for a payment not to exceed $177,328.18.
Work will commence upon execution of this Work Authorization by the parties and continue in
accordance with Exhibit "A" provided in the Scope of Work. Services shall be completed before the
specified FAA/FDOT close out deadlines.
AGREED as to scope of services, time schedule and budget this 11'' day of October, 2017.
CITY OF SEBASTIAN Infrastructure Consulting & Engineering
A Florida Municipal Corporation
\
By: 2cz—�—Z�
_ - - _ _ By:
Jos h GrIff n,. City Manager Dou Hambrecht, P.E, Vice President
(seal) -
Attest; Approved as to Form and Content for Reliance
By the City of Sebastian only:
Je ette Williams, MMC, City Clerk Cyn— th,Hall, Interim City Attorney
Staff Approvals: t f
Administrative Services `�- -. `V I ` �`t�- as to budget
1E
INFRASTRUCTURE
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EXHIBIT "A"
9 1 0 0]
TAXIWAY "D" AND "E"
CONSTRUCTION MANAGEMENT SERVICES
Project Description
SE�T�AN
MUNICIPAL AIRPORT
Sebastian Municipal Airport (Airport) and the City of Sebastian (CITY) are planning to construct
The estimated construction of this project is approximately $1.9M.
This scope and fee for services provided by Infrastructure Consulting and Engineering (ICE) will be
for Construction Management Services and Construction Inspection for said project. Construction
Inspection shall consist of a full time (50 hours per week) Resident Project Representative (RPR).
The construction duration estimated for this project is 180 calendar days.
Bidding Services
The Consultant shall perform general coordination with the City and Bidders and will:
o Maintain project FTP site. Distribute Plans and specifications to potential bidders.
o Prepare for and attend the Pre -Bid Conference;
o Prepare and distribute addenda as necessary;
06/01/2017 Page A-1 of A-3
o Attend the bid opening;
o Assist the City in tabulating and evaluating bids; and
o Assist the City for the re -bid of the project if the City rejects the bids for any reason. This
work will be performed as an additional service requiring a negotiated contract;
o Prepare and submit Grant Application to the FAA; and
o Assist in the contract award and preparation of construction contract documents (to the
FAA's requirements).
Construction Management /Administration Services
CONSULTANT'S Engineer will perform general coordination with the CITY, FDOT, FAA,
Subconsultants, Contractor, and subcontractors. Engineer will monitor Contractor's progress,
ensure Contractor's compliance with Plans and Specification during the construction phase and
will:
o prepare for and attend the Pre -Construction Conference and prepare meeting minutes;
o Preparation of the construction management plan
o review shop drawings/ submittals and coordinate subconsultants' review of shop drawings;
o maintain submittal log with item status updated continuously;
o review pay applications, payrolls, schedules, and DBE expenditure reports;
o coordinate Quality Assurance Testing;
o review Quality Assurance and Quality Control test results;
o make periodic site visits to monitor progress and review any issues with construction;
o attend weekly construction progress meetings;
o coordinate and/or review and respond to Requests for Information (RFIs);
o make clarifications of the construction plans to the Contractor;
o interpret the contract for the CITY, RPR, and Contractor;
o monitor the construction schedule and the Contractor's progress;
o review and prepare change orders, if necessary;
o perform final inspection with CITY, RPR(s), Contractor and FAA and / or any other necessary
agencies;
o perform punchlist completion verification inspection with the CITY;
o review record drawings prepared by the Contractor and submit them to the CITY;
o review contract closeout documents submitted by the Contractor;
o prepare DBE reporting form;
o prepare final summation of all Quality Assurance Testing results;
o prepare final closeout books for submittal to the CITY, FAA, and FDOT, and
o submit final report to FAA and assist CITY with closeout of grant.
The CONSULTANT will manage the construction contract for the CITY and maintain project record
documentation. The CONSULTANT will bean extension of the CITY, assisting the CITY and providing
up to date information on the project as may be needed throughout the project duration.
Management of the contract will also include preparing final project documentation including
contractor warrantees, release of liens, consent of surety, and other City required forms. Closeout
06/01/2017 Page A-2 of A-3
documents shall also include as-builts, pay requests, change orders, final project quantities and
costs, copies of submittals, summation of all ClA testing results, photo logs, and a project narrative.
Construction Inspection
CONSULTANT will provide one (1) full time Resident Project Representative (RPR) for site work and
overall project accountability. The RPR shall:
o be on site daily to monitor the progress of the project and be able to assist the Airport
Manager for the project when needed;
o serve as a direct liaison between the Contractor and the Airport Manager and the Engineer;
o coordinate site work and building construction with the part time RPR and Contractors /
Subcontractors;
o assist with the coordination and scheduling of quality assurance testing for the project;
o inspect the site work to verify it is in accordance with the plans and specifications;
o notify Engineer of defective work or materials and make recommendation for corrective
action(s);
o review progress schedules with work completed;
o field verify and measure daily quantities for pay requests;
o maintain daily project diary, photo log, and record drawings;
o review and document siltation device inspections and recommendations;
o perform Contractor's employee interviews to meet Davis -Bacon Act (29 CFR Part 5)
requirements;
o assist the CITY with DBE requirements;
o conduct weekly progress construction meetings; and
o maintain project records for submittal to the CITY and FAA.
Quality Assurance Testing
The CONSULTANT shall employ the services of a qualified geotechnical firm to conduct Quality
Assurance testing for the project. This will include materials testing for assurance that the
Contractor's methods, materials, and techniques have produced a quality finished product that will
meet the requirements of the plans and specifications. These tests shall include all requirements
to meet FAA, CITY or FDOT specifications including such items as asphalt placement, earthwork and
base course density testing, concrete testing, and other tests as required in the contract
documents.
06/01/2017 Page A-3 of A-3
EXHIBIT "B"
1E MANHOUR AND FEE ESTIMATE
TAXIWAY D AND E
INFRASTRUCTURE
rmwm..r. a mr,*Mw, CONSTRUCTION MANAGEMENT SERVICES
SUMMARY
Page- B-2 B-3 B4
Bidding Civil Constr. Inspection
RATES HOURS Admin HOURS HOURS
ncipal
$225.00
0
0
Iject Manager
$175.00
11
129
gineer
$150.00
22
69
signer
$90.00
6
42
chnical Assistant
$55.00
31
37
TOTAL HOURS
70
277
LUMP SUM COSTS
$7,470.00
$38,740.00
NOT TO EXCEED COSTS
NOT TO EXCEED COSTS
MANHOURS AND $7,470.00 $38,740.00 $107,360.00
SUBCONSULTANTS TOTAL=
Administrative Fee (5%)
Expenses
$1,000.00
$18,318.18
MUNICIPAL AIRPORT
B-5
Project Closeout
4
5
21
20
$4,440.00 $158,01
$1,000.00
LP SUM COSTS $0.00 $0.00 $0.00 $0.00 $0.00
NUMOT TO EXCEED COSTS $19,318.18 $19,318.18
TOTAL LUMP SUM COSTS $7,470.00 $38,740.00 $0.00 $4,440.00 $50,650.00
TOTAL NOT TO EXCEED COSTS $0.00 $126,678.18 $0.00 $126,678.18
CONSTRUCTION MANAGEMENT SERVICES AMOUNT (NTE) _ $177,328.18
06/01/2017 Page B-1 of B-5
EXHIBIT B
TAXIWAY D AND E
26 Week Construction Contract
CONSTRUCTION MANAGEMENT SERVICES
Bidding
General Coordination
4
2
6
Maintain project FTP site- Distribute Plans
2 2
4
Prepare Pre -Bid Agenda
3
4
7
Attend Pre -Bid Conference
5
4
9
Prepare Minutes to Pre -Bid
2
3
5
Answers to Bidders/Issue Addenda
5
4 4
13
Attend Bid Opening
4
4
Review Bids for Responsiveness
2
4
6
Certified Bid Tabs
1 1
4
6
Prepare and submit Grant Application
2 4
4
10
Total: 0 11 22 6 31 70
Rate/Hour: $225.00 $175.00 $150.00 $90.00 $55.00
Total Labor: $0.00 $1,925.00 $3,300.00 $540.00 $1,705.00 $7,470.00
Total Civil Construction Administration = $7,470.00
Page B-2 of B-5
EXHIBIT B
TAXIWAY D AND E
26 Week Construction Contract
CONSTRUCTION MANAGEMENT SERVICES
Construction Administration
General Coordination with the City
General Coordination with the Contractor
Coordination with Subconsultants
Plan Clarifications
Contract Interpretation
Monitor Schedule 8 Contractor Progress
Prepare FAA Reports
Pre -Construction Conference
Review Shop Drawings/Submittals
Review Pay Applications
Review Payrolls, DBE reports, EEO reports
Review Quality Assurance Test Results
Construction Meetings - Monthly
Periodic Site Visits (4)
Review and Respond to RFI's
Prepare Change Orders
Punch List Inspection
Final Inspections/ Punch List items
Total:
Rate/Hour:
10
4
5
19
13
8
4
25
6
4
10
2
3
10
15
4
4
8
3
3
6
6
4
4
4
12
4
8
10
2
24
2
4
3
9
4
1
5
3
18
21
40
40
26
26
2
8
4
4
18
2
2
2
6
8
8
2
18
6
6
12
0 129
69
42
37
277
$225.00 $175.00
$150.00
$90.00
$55.00
Total Labor: $0.00 $22,575.00 $10,350.00 $3,780.00 $2,035.00 $38,740.00
Total Civil Construction Administration = $38,740.00
Page B-3 of B-5
1377R7II7
TAXIWAY D AND E
CONSTRUCTION MANAGEMENT SERVICES
Construction Inspection (RPR)
26 weeks
1) DIRECT SALARY COSTS
Airport Inspector: = 26 Weeks @ 50 Hrs/Week @ $30 per Hour =
2) LABOR X 2.8 Multiplier =
TOTAL LABOR (Not to Exceed) _
3) Per Diem $50/ day =
4) On Site Vehicle use = $800/ month* _
5) Lodging $2,300/ Month =
TOTAL EXPENSES (not to Exceed) =
* includes mileage, insurance, wear and tear, maintenance, fuel, oil, engine idling
$31,200.00
$87,360.00
$87,360.00
$6,500.00
$4,727.27
$7,090.91
$18,318.18
Page 8-4 of 8-5
EXHIBIT B
TAXIWAY D AND E
CONSTRUCTION MANAGEMENT SERVICES
Project Closeout
Orginize Contractors submittals 2 5 4 11
Compile Project Documentation 8 8 16
Organize Closeout Books & Copies 8 8 16
Permit Closeout 2 5 7
Total: 0 4 5 21 20 50
Rate/Hour: $225.00 $175.00 $150.00 $90.00 $55.00
Total Labor: $0.00 $700.00 $750.00 $1,890.00 $1,100.00 $4,440.00
Total Closeout Construction Administration = $4,440.00
Page B-5 of B-5