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R-20-07 2nd Qtr Budget AmendmentRESOLUTION NO. R-20-07 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING AMENDMENTS AND ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on March 31, 2020 indicated that certain budget adjustments required formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October I, 2019 and ending September 30, 2020 has been amended and adjusted as necessary within the quarter ending March 31, 2020; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit'W'; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember Dodd The motion was seconded by Councilmember Hall and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd aye Vice Mayor Charles M. Mauti aye Councilmember Damien H. Gilliams aye Councilmember Jim Hill aye Councilmember Pamela Parris aye The Mayor thereupon declared this Resolution duly passed and adopted this 27' day of May 2020 ATTEST;� C�.d�I.UYLC CAL( W 0anette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: Mayor Ed Dodd Approved as to form mid content for reliance b he Ci of a tian only: nny on City tomey EXHIBIT "A" OF RESOLUTION R-20-07 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED MARCH 31, 2020 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Appropriation from DST Reserves 0 ($34,555) ($34,555) 1/08/20 Used DST Reserves to increase Vehicles and Equipment ....................................................................................................................................... 0 $34.555 $123,874 funding for purchase of City Hall General Sale of Fized Assets 0 ($37,800) ($37,800) 1/08/20 Used Revenue from Auction of C Vehicles and Equipment $145,000 $37,800 $182,800 Excavator to Offset Cost of the new one. ................ Appropriation from General Reserves ...........................................................------------------------..... 0 ($34,412) ($34,412) 10/0920 Approved Retenfion of an ..,,._...__._..... I-------- :,,,«,.,. a•-,. A- ..,,,, ,,,., Annexation Attorney. Appropriation from General Reserves Various Salary 8 Benefit Accounts $98.150 $98.150 full-time ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Vehicles and Equipment $20,000 $1,530 $21.530 complete work to update street signs in ....................................................................... .........._......... Zone 2 in compliance with State Rules______ Appropriation from DST Reserves ($34,555) ($25,662) ($60,217) Sets up budget for matching funds needetl on newly announced 50% State Grant for Infrastructure 0 $25,662 $25,662 design of a new Taxi Lane construction and .....................___._____..__......................._._............_.......... renovation of an existing TaxiwaY:.......... Appropda8on from R8R Account ($61,527) ($4,691) ($66,218) Used General Fund R8R Reserve to Vehicles and Equipment ............_................_......................._..................________.___ $17,500 $4,691 $22,191 replace the Air Conditioner in the Security Officees Trailer at the Airport._________ wppmpnduun rum ou urng 0 ($14,850) ($14,850) i ne rmocpiam management Aumc wmcr Department Reserves affects discounts citizens get on flood Other Contractual Services $8.500 $14,850 $23,350 Insurance policies was behind schedule. This allowed a consultant to complete it. Appropriation irom RA Account ($66,218) ($-27,160) ($93,378) Used General Fund R8R Reserve to Vehicles and Equipment $15,505 $27,160 $42,665 replace the MIS Air Conditioning System ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER Budget Before Budget Budget After JAu revenue u ($:f,3aa) ($7,334) Used Justice Assistance Grant from FOLE Small Tools 8 Equipment $36,500 $3.334 $39,834 _ to purchase Police Equipment. Special Events (NRB) $1,000 $t,576 $2,576 Ad�ustmen(hetween Community ---- Vehicles and Equipment $20,000 ($1,576) $18,424 Greer Conlributions 0 ($8,000) ($8,000) Used contributions from the Greer Trust Greer Designated Expenditures 0 $8.000 $8,000 Fund to cover medical bills for K-9's. VehiclasandE ui ment q p $18,424 ($1,950) $16,474 Atljustment between Community Training and Education $2,000 $1,950 $3,950 Development accounts to cover ArcGIS Pro p training class. Insurance $280,000 ($10,780) $269,220 Adjustment to cover costs of automated Omer Contractual Services $500 $10,780 $11.280 phone record storage and retrieval system. Regular Salaries $479,100 ($7,330) $471,770 Adjustment to Building Fund accounts to Other Contractual Services $23,350 $7,330 $30,680 cover demolition of unsafe structure orderec by Special Magistrate on 2/1820. Advertising Expenditures $5.863 ($3,930) $1,933 Adjustment between Airport Fund accounts Vehicles and Equipment $22,191 $3,930 $26,121 to cover air conditioner at the Terminal.