HomeMy WebLinkAboutCARES Act CDBG - CSA #1 - Additional GrantMa
SER`STI{W
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: July 22, 2020
Aaenda Item Title: Approve Additional Grant Administration Services from Guardian
CRM, Inc. for CARES Act funding.
Recommendation: The Procurement Division, on behalf of the Community
Development Department, recommends that the Council
APPROVE Consultant Service Agreement (CSA) for additional
grant administration services for CARES Act funding from
GUARDIAN CRM, INC.
Backaround: On April 2, 2020, the City of Sebastian received additional
Community Development Block Grant (CDBG) funding in the amount of $74,778, authorized by
the Coronavirus Aid, Relief and Economic Security Act (CARES Act), Public Law 116-136.
The City of Sebastian Community Development Department will present an amendment to
the FY 2019/2020 Annual Action Plan to the City in the near future identifying the first
programmatic year specific objectives and outcomes for supplemental funding under the
CARES act CDBG funding (CDBG-CV). The supplemental funding will be incorporated into
the existing housing rehabilitation program as an extension of assistance to homeowners
meeting the outlined needs criteria. The City did not receive an amount that could really
make an impact independently so it was decided to include this funding into the existing
program to make a greater impact especially during this time of economic need.
The services provided will be the same list of services in the CDBG Administration Services
Agreement (RFP 19-12). CDBG federal guidelines require that administration services do not
exceed 20% of the allocated amount. The CSA up for approval will be a Change Order to
include this additional cost. Consultant will still be required to submit detailed invoicing to show
amount of hours used to provide services to the City based on the hourly rates submitted in
response to RFP 19-12.
If Aaenda Item Reauires Expenditure of Funds:
Proposed Project Expense: $14,955.00
Amount Budgeted in Current FY: $14,955.00
Fund to Be Utilized for Appropriation: CARES Act
Administrative Services
City Attorney Review:
Attachments:
7
Departme Revi�
J
1. UbA - Guardian CRM, Inc.
2. Award Letter of CDBG CARES Act funding
City Manager Authorization
Date: 7/ /214
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
„..,. Guardian Community Resource Manag--,-..-
amen( (CRM) Inc.
15000 Citrus Country Drive, Suite 331
Dade City, FL 22523
Work Authorization No: CSA -#1
Protect Title: CDBG Administration CARES Funding
IT IS AGREED to undertake the following work in accordance with the provisions of Me Guardian CRM Inc., Master Agreement
entitled CDBG Administration Services Dated January 9, 2020.
Description of Assignment
Guardian CRM Inc. will provide CDBG administration seroces for the CARES Ad funding The work/project will include
1. Contract Administration
CDBG Contract Administration including full grant compliance of the CDBG CARES Ad funding using
the same list of services in the one contract for regular CDBG grant administration.
2. Vendoes Responclbllity
To provide the services as ourined In the agreement for CDBG administration.
I Destitution
14.1
14.2
S. PrIcIna
Description
Contract Administration
I
I
I
Quantity Committed Unit
Price
1 $14.90
S. Deliverables Provided to the City lsu mye, plane. etc.)
I Des to on
I a. Same as outlined In the agreement
I b.
I c.
Basle of Comperwallon(Pmiod of Services:
The above referenced description for CSA # will be performed for a flat fee in
Me amount of $14.955.
AGREED:
VE D
Dater 27 '20
cs 77
dent
Guardian CRM Inc.
A ef.
anede Wlllams, MMC, City Clerk
CITY OF SEaAS
ul E. dadisle
City Manager
Estimated Hours I
I
TOTALS
$14.NS
Ouantry
Date: —U�4L 7„e
Approved as to Fomn end Con eia ce _
by the C f Sebeetian o
Maryy Afitn �r sq., City ey''
�TMppEHt�FH
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
IIIIIIII WASHINGTON, DC 20410-7000
z 9e Qi
ASSISTANT SECRETARY FOR
COMMUNITY PLANNING AND DEVELOPMENT
April 2, 2020
The Honorable Jim Hill
Mayor of Sebastian City
1225 Main Street
Sebastian, FL 32958
Dear Mayor Hill:
I am pleased to inform you of a special allocation to your jurisdiction of Community
Development Block Grant funds to be used to prevent, prepare for, and respond to the coronavirus
(COVID-19). This allocation was authorized by the Coronavirus Aid, Relief, and Economic
Security Act (CARES Act), Public Law 116-136, which was signed by President Tnunp on March
27, 2020, to respond to the growing effects of this historic public health crisis.
The CARES Act made available $5 billion in Community Development Block Grant
Coronavirus (CDBG-CV) funds. Of this amount, the Department is immediately allocating $2
billion based on the fiscal year 2020 CDBG formula. The remaining $3 billion shall be allocated
based on needs using best available data, in the following tranches: $1 billion shall be allocated to
States and insular areas within 45 days of enactment of the Cares Act, and $2 billion shall be
distributed to states and local governments at the discretion of the Secretary. Up to $10 million will
be set aside for technical assistance. Given the immediate needs faced by our communities, the
Department has announced the first allocation of funds. Your jurisdiction's allocation is $74,778.
The CARES Act adds additional flexibility for both the CDBG-CV grant and, in some cases,
for the annual FY2020 CDBG grants in these unprecedented times. The public comment period is
reduced to not less than 5 days, grantees may use virtual public hearings when necessary for public
health reasons, the public services cap is suspended during the emergency, and States and local
governments may reimburse costs of eligible activities incurred for pandemic response regardless of
the date.
In addition, the CARES Act authorizes the Secretary to grant waivers and alternative
requirements of statutes and regulations the Secretary administers in connection with the use of
CDBG-CV funds and fiscal year 2019 and 2020 CDBG funds (except for requirements related to
fair housing, nondiscrimination, labor standards, and the environment). Waivers and alternative
requirements can be granted when necessary to expedite and facilitate the use of funds to prevent,
prepare for, and respond to coronavirus.
The Department is developing a notice that will further describes the CARES Act's
provisions, a Quick Guide to the CARES Act flexibilities and other provisions, and other resources
to enable swift implementation of CDBG-CV grants. As these become available, they will be
www.hud.gov a panol.hud.gov
posted on HUD's website and distributed to grantees. The Department will also support grantees
with technical assistance.
As you develop your plan for the use of these grant funds, we encourage you to consider
approaches that prioritize the unique needs of low- and moderate —income persons and the
development of partnerships between all levels of government and the private for -profit and non-
profit sectors. You should coordinate with state and local health authorities before undertaking any
activity to support state or local pandemic response. CDBG-CV grants will be subject to oversight,
reporting, and requirements that each grantee have adequate procedures to prevent the duplication
of benefits. HUD will provide guidance and technical assistance on DOB and regarding prevention
of fraud, waste, and abuse and documenting the impact of this program for beneficiaries.
The Office of Community Planning and Development (CPD) is looking forward to working
with you to successfully meet the urgent and complex challenges faced by our communities. If you
or any member of your staff has questions, please contact your local CPD Field Office Director or
CPDOuestionsAnswereda,hud. eov.
Sincerely,
i
John Gibbs
Acting Assistant Secretary
for Community Planning and Development
U.S. Department of Housing and Urban Development