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Home My WebLink About06-24-2020 Recommended Budget & CIPSEB _ $TAN r - HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA CITY MANAGER'S RECOMMENDED BUDGET AND CAPITAL PROGRAM FISCAL YEAR 2020-2021 Draft as of June 24, 2020 CITY OF SEBASTIAN, FLORIDA 2020-2021 ANNUAL BUDGET RECOMMENDED FULL AND PART-TIME POSITIONS Budget Budget Budget Budget Amended Budget Budget FY 2016/2017 FY 2017/2018 FY 2018/2019 FY 2019/2020 FY 2019/2020 FY 2020/2021 Devartment/Division F/T P/T F/f P/f F/f P/C F/f P/f F/f P/r F/f P/t City Council 0 5 0 5 0 5 0 5 0 5 0 5 City Manager 3 0 2 0 2 0 2 0 2 0 2 0 City Clerk 2 1 2 1 2 1 2 1 2 1 2 I City Attorney 0 0 0 0 0 0 0 0 1 0 1 0 Administrative Services 5 1 6 0 6 0 6 0 6 0 6 0 Mgmt Information Svcs 2 0 3 3 4 2 4 2 4 2 4 2 Audio Visual 1 3 0 0 0 0 0 0 0 0 0 0 Leisure Services 9 18 8 17 12 18 12 7 13 6 13 4 Community Development 3 0 5 0 4 0 5 0 5 0 5 0 Police Administration 7 1 8 1 7 2 7 2 7 2 7 1 Police Operations 28 0 29 1 34 0 32 0 32 0 32 0 Police Investigations 7 10 7 11 7 10 9 10 9 10 9 11 Police Dispatch 10 0 10 0 10 0 10 0 10 0 10 0 Code Enforcement 3 0 3 0 3 0 3 0 3 0 3 0 Engineering 3 0 0 0 0 0 0 0 0 0 0 0 Roads & Maintenance 9 0 8 0 10 0 10 0 10 0 10 0 Fleet Management 4 0 4 0 4 0 3 0 3 0 3 0 Facilities Maintenance 2 1 3 0 3 0 4 0 4 0 4 0 Cemetery 1 l 2 0 2 0 2 0 2 0 2 0 GENERAL FUND TOTALS 98 41 99 39 109 38 111 27 113 26 113 24 Stormwater Utility 8 0 13 1 14 1 13 1 13 1 13 1 Golf Course Administration 2 6 2 5 2 4 2 4 2 4 2 4 Golf Course Carts 0 16 0 14 0 14 0 10 0 10 0 10 Golf Coum Total 2 22 2 19 2 18 2 14 2 14 2 14 Airport 3 0 3 0 2 0 1 1 1 1 1 1 Building Department 5 1 6 0 7 1 7 1 7 2 8 2 SUB -TOTALS 116.0 64.0 123.0 59.0 134.0 58.0 134.0 44.0 136.0 44.0 137.0 42.0 TOTAL POSITIONS 180.0 182.0 192.0 178.0 180.0 179.0 FULL-TIME POSITIONS 148.00 152.50 163.00 156.00 158.00 158.00 2 CITY OF ........... HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2020-2021 GENERAL FUND Draft as of June 24, 2020 01 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11 rnvoF SEW��N HOME OF PELICAN ISLAND This Page Intentionally Left Blank 0 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL Code: 001501 Amended Actual Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 to FY 19/20 FY20/21 Number Description Actual Actual Actual Bud¢et 3/31/20 Proiected Budeet TAXES 311000 Current Ad Valorem Taxes 3,726,976 3,703,536 3,861,686 3,881,497 3,573,869 3,921,929 4,182,807 311001 Delinquent Ad Valorem Taxes 77,898 83,126 79,857 70,000 0 80,000 80,000 TOTAL AD VALOREM TAXES 3,804,874 3,786,661 3,941,543 3,951,497 3,573,869 4,001,929 4,262,807 FRANCHISE FEES 313100 Electric Franchise Fees 1,169,540 1,202,094 1,226,220 1,281,648 497,909 1,270,000 1,327,150 313700 Solid Waste Franchise Fees 84,201 95,060 96,595 98,488 39,377 108,540 113,424 313900 Other Franchise Fees - CNG 17,662 19,638 20,929 21,580 9,045 20,600 21,527 TOTAL FRANCHISE FEES 1,271,402 1,316,792 1,343,744 1,401,716 546,331 1,399,140 1,462,101 UTILITY SERVICE TAXES 314100 Electric Utility Service Tax 1,640,256 1,725,188 1,769,201 1,831,554 721,694 1,829,680 1,912,016 314300 Water Utility Service Tax 277,004 282,002 305,344 328,120 128,514 325,780 340,440 314400 Gas Utility Service Tax 12,070 12,857 13,898 13,280 5,975 13,692 14,308 314800 Propane Utility Service Tax 39,579 39,506 41,450 42,578 15,906 40,575 42,401 314950 CST Revenue Sharing 740,071 748,619 752,567 802,441 311,355 778,587 813,612 TOTAL UTILITY SERVICE TAXES 2,708,980 29808,171 2,882,460 3,017,973 1,183,444 2,988,314 3,122,777 TOTAL TAXES & FRANCHISE FEES 7,785,255 7,911,624 8,167,747 8,371,186 5,303,645 8,389,383 89847,685 LICENSES AND PERMITS 321000 Business Taxes 85,221 90,944 87,023 95,000 73,083 85,000 85,000 321100 Business Tax - Penalties/Transfers 2,309 2,187 1,269 2,000 977 1,000 1,500 322060 Driveway Permit Fees 24,500 33,600 32,200 27,000 16,700 30,000 27,000 322075 Reinspection Fees 0 35 105 0 70 100 100 322080 Right -of -Way Permits 500 750 2,000 500 500 1,000 500 322100 Land Clearing Permits 0 0 0 14,500 6,425 13,000 13,000 322700 Accessory Structure 0 0 300 0 0 0 0 322900 Other Permits & Fees 2,744 2,785 2,644 2,700 1,382 2,700 2,700 329100 Zoning Fees 5,241 19,591 12,176 8,000 6,150 12,000 10,000 329200 Site Plan Review Fees 7,300 5,250 4,500 5,000 1,700 3,400 3,400 329300 Plat Review Fees 4,200 6,825 1,500 4,000 1,000 2,000 2,000 329400 Plan Checking Fees 975 1,425 675 1,000 1,050 1,500 1,500 329450 Engineer Review Fees 250 0 0 0 0 0 0 329500 Alarm Permits 2,660 2,530 2,420 2,500 930 2,500 2,500 TOTAL LICENSES AND PERMITS 135,899 165,922 146,812 162,200 109,968 154,200 149,200 INTERGOVERNMENTAL REVENUE: FEDERAL GRANTS 331200 Fed Grant -Public Safety 6,708 4,828 5,388 0 1,425 1,425 0 331204 Fed - JAG Grant 16,131 0 3,442 3,334 3,334 3,334 0 334901 FEMA - Federal Reimb 0 1,255,042 494,833 128,887 14,706 14,706 128,887 334902 FEMA - State Reimb 0 184,668 37,787 14,779 0 0 14,779 COVID-19 CARES Reimbursement 0 0 0 0 0 0 50,000 TOTAL FEDERAL GRANTS 22,839 1,444,538 541,451 147,000 19,464 19,465 193,666 5 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL - CONTINUED Code: 001501 Amended Actual Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 to FY 19/20 FY20/21 Number Description Actual Actual Actual Budeet 3/31/20 Proiected Budeet STATE SHARED REVENUES 335120 Municipal Revenue Sharing 663,142 698,932 738,304 720,572 294,459 541,785 262,726 335122 8th Cent Motor Fuel Tax 208,091 215,375 219,918 243,516 86,225 150,280 76,933 335140 Mobile Home Licenses 13,349 15,151 14,670 15,808 12,466 15,125 15,125 335150 Alcohol Beverage Licenses 15,237 15,463 16,258 16,016 1,049 16,000 16,000 335180 Local Half -Cent Sales Tax 1,716,703 1,809,846 1,884,498 1,962,960 823,569 1,885,456 1,970,302 335200 Police Pension State Shared Revenue 168,628 188,923 198,770 0 0 0 0 TOTAL STATE SHARED REVENUES 2,7859151 2,943,689 3,072,418 2,958,872 19217,768 2,608,646 2,341,085 TOTAL INTER-GOV'T REVENUE 2,807,990 4,388,228 3,613,868 3,105,872 1,237,232 2,628,111 2,534,751 CHARGES FOR SERVICES 341920 Cert. Copying, Record Search 2,588 2,957 2,918 3,000 2,317 4,500 4,500 341930 Election Fees 305 183 366 400 0 400 400 342100 PD Special Services Fees 27,958 25,965 25,117 26,000 5,724 26,000 26,000 342102 School Resource Officers 0 0 70,858 75,000 36,180 36,180 75,000 343805 Cemetery Fees 9,290 12,591 11,446 12,000 4,890 12,000 12,000 347550 Skate Facility Fees 2,376 1,636 1,493 0 51 51 0 347551 Pickleball Lighting Fees 0 0 0 0 0 2,000 347555 Tennis Facility Fees 18,327 18,579 21,630 22,000 12,574 12,574 22,000 347556 County Impact Fees Admin. Fees 10,415 12,689 12,483 12,000 5,742 12,000 12,000 347557 Community Center Rec Revenues 17,663 19,256 19,163 20,000 8,816 8,816 20,000 349140 RRD-Management Fees 13,202 87,740 90,372 99,076 49,538 99,076 89,725 349163 Stormwater-Management Fees 0 0 0 80,555 40,278 80,555 89,345 349410 Golf Course -Management Fees 96,000 93,000 88,350 97,185 48,593 97,185 106,065 349450 Airport -Management Fees 45,500 45,000 72,425 93,485 46,743 93,485 116,866 349455 Maintenance Service Fees -AP 3,850 2,931 6,794 4,000 2,633 4,000 4,000 349480 Building Dept Management Fees 65,000 43,000 45,150 49,665 24,833 49,665 54,632 349485 Maintenance Services Fees -Bldg Dept. 286 1,528 534 500 199 400 500 349601 Cemetery -Management Fees 0 0 55,000 80,000 0 80,000 85,000 349620 Administrative Fees -Pension 0 24,000 24,000 24,000 6,000 24,000 24,000 TOTAL CHGS FOR SERVICE 312,760 391,054 548,100 698,866 295,108 640,887 744,033 FINES AND FORFEITS 351100 Court Fines 12,633 13,935 14,793 13,000 8,532 14,000 14,000 351115 Police Education-$2.00 Funds 1,044 1,143 1,558 1,100 860 1,200 1,200 351120 Drivers Education 71 0 0 0 0 0 0 351140 Parking Fines 845 855 470 500 45 250 500 354100 Code Enforcement Fines 55,631 31,407 34,135 25,000 27,591 35,000 35,000 359000 Other Fines/Forfeits 187 361 40 200 84 200 200 TOTAL FINES AND FORFEITS 70,411 47,701 50,997 39,800 37,112 50,650 50,900 MISCELLANEOUS REVENUE: INTEREST EARNINGS 361100 Interest Income 37,199 61,013 96,267 126,000 30,784 45,000 45,000 361105 State Board Interest Earnings 14,495 27,653 33,665 45,000 10,083 15,000 15,000 361150 Other interest 3,893 902 1,602 1,270 1,057 1,500 1,500 TOTAL INTEREST EARNINGS 559587 89,567 131,534 172,270 41,924 61,500 61,500 0 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL - CONTINUED Code: 001501 Amended Actual Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 to FY 19/20 FY20/21 Number Descriotion Actual Actual Actual Budget 3/31/20 Projected Budget RENT AND ROYALTIES 362100 Rents and Royalties 16,547 22,234 22,043 28,000 14,241 28,000 28,000 362150 Nontaxable Rent 102,752 103,778 117,707 100,000 44,823 115,000 115,000 TOTAL RENT AND ROYALTIES 119,298 126,012 139,750 128,000 59,064 143,000 143,000 SALE OF FIXED ASSETS 364100 Sale of Fixed Assets 40,106 48,215 23,672 55,000 18,495 45,000 45,000 365000 Sale of Surplus Material/Scrap 3,700 9,869 6,134 5,000 460 5,000 5,000 TOTAL SALES OF FIXED ASSETS 43,806 58,084 29,805 60,000 18,955 50,000 50,000 CONTRIBUTIONS/DONATIONS 366000 Contributions & Donations 2,900 1,860 7,899 9,719 1,459 5,000 5,000 366150 75th Anniversary Revenues 1,390 1,600 300 1,500 450 450 500 366200 Contribution/GreerTrust 12,000 13,000 8,200 8,000 8,100 8,100 0 366602 Donations-PD Safety Classes 0 0 810 0 0 0 0 366603 Donations -COPE Unit 0 21,317 3,774 0 0 0 0 366604 Donations -Public Safety Employees 6,003 3,955 5,156 0 0 0 0 366605 Donations -General Empl Fund 627 938 357 0 0 0 0 366805 4th of July Donations 2,500 2,600 2,500 2,500 2,500 2,500 2,500 TOTAL CONTRIBUTIONS/DONATIONS 25,420 45,270 28,996 21,719 12,509 16,050 8,000 OTHER MISCELLANEOUS REVENUES 367000 Gain/Loss on Investments 4,242 0 23,669 0 5,909 6,000 0 369100 Motor Fuel Tax Rebate 14,181 15,406 17,246 15,000 7,713 15,500 15,500 369200 Insurance Proceeds 43,117 30,354 33,463 35,000 80,559 85,000 35,000 369400 Reimbursements 7,151 32,473 15,744 34,275 4,970 10,000 15,000 369900 Other Miscellaneous Revenues 92 186 1,392 200 329 500 500 369955 Vend Mach Sales -Gen Empl Fund 148 110 69 100 0 100 100 TOTAL OTHER MISCELLANEOUS REV. 68,932 789529 91,583 84,575 99,479 117,100 66,100 TOTAL MISCELLANEOUS REVENUE 313,043 397,461 421,667 466,564 231,931 387,650 3289600 TOTAL REVENUES 11,425,359 13,301,990 12,949,191 12,844,488 7,214,995 12,250,881 12,655,169 INTERFUND TRANSFERS 381163 Transfer from 163 STORMWATER 650,000 700,000 0 0 0 0 0 381360 Transfer from 363 STORMWATER 0 0 23,928 0 0 0 0 381410 Transfer from 410 GOLF 0 0 0 0 0 26,901 35,000 381450 Transfer from 450 AIRPORT 10,000 0 0 25,000 12,500 25,000 150,000 381601 Transfer from 601 CEMETERY 3,569 4,638 0 0 0 0 0 TOTAL INTERFUND TRANSFERS 663,569 704,638 239928 25,000 12,500 51,901 185,000 TOTAL REVENUES AND TRANSFERS 12,088,928 14,006,628 12,973,119 12,869,488 7,227,495 12,302,782 12,840,169 OTHER FINANCING SOURCES 389991 Change in Fund Balance (1,319,386) 0 0 254,089 0 595,809 0 TOTAL OTHER SOURCES (1,319,386) 0 0 254,089 0 595,809 0 TOTAL REV. AND OTHER SOURCES 10,769,542 14,006,628 12,973,119 139123,577 7,2279495 129898,591 12,8409169 7 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION Amended Org FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Code Description Actual Actual Actual Budget Projected Budget 010001 City Council $ 53,751 $ 53,664 $ 52,259 $ 63,080 $ 57,074 $ 59,737 010005 City Manager 264,000 425,856 336,677 276,527 269,380 286,148 010009 City Clerk 180,698 207,260 205,292 229,861 224,026 213,657 010010 City Attorney 68,346 100,267 105,409 181,738 228,593 197,538 010020 Administrative Services 571,115 651,177 672,001 695,567 688,739 693,359 010021 Management Information Servic 163,425 385,022 464,729 537,772 536,497 508,634 010022 Audio Visual 105,534 0 0 0 0 0 010041 Police Administration 1,004,482 1,075,874 1,052,404 1,095,279 1,026,850 862,635 010043 Police Operations 2,598,763 3,045,451 3,412,730 3,427,804 3,419,694 3,501,908 010047 Police Investigations 714,488 754,632 818,247 1,051,451 1,046,077 1,097,082 010049 Police Dispatch 611,029 599,063 622,038 653,693 638,600 653,778 010045 Code Enforcement Division 164,704 178,587 184,410 191,648 189,261 193,315 010051 Engineering 597,616 0 0 0 0 0 010052 Roads and Maintenance 455,432 808,444 887,151 991,997 975,715 1,027,190 010053 Stormwater Utility 713,390 1,120,302 1,120,302 0 0 0 010054 Fleet Management 213,861 218,860 232,278 212,349 200,118 211,227 010056 Facilities Maintenance 427,285 489,500 398,280 575,943 590,599 560,688 010059 Cemetery 166,376 186,139 178,033 179,676 178,582 228,114 010057 Leisure Services 923,457 879,540 1,145,017 1,194,420 1,128,034 1,110,085 010080 Community Development 214,587 395,776 366,205 589,724 554,681 507,450 010099 Non -Departmental 3,195,976 1,564,956 1,014,277 994,048 946,071 927,624 Total General Fund Expenditure $ 13,408,315 $ 13,140,369 $ 13,267,741 $ 13,142,577 $ 12,898,591 $ 12,840,169 Total Revenues and Transfers 12,088,928 14,006,628 12,973,119 12,869,488 12,302,782 12,840,169 Change in Fund Balance $ (1,319,386) $ 866,259 $ (294,622) $ (273,089) $ (595,808) 0 i CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET GENERAL FUND OPERATING SUMMARY EXPENDITURE BY DEPARTMENT/DIVISION 2017 2018 2019 2020 2020 2021 IDepartment I Actual I Actual I Actual I Budget I Projected I Budget II CITY COUNCIL PERSONAL SERVICES $ 22,729 $ 22,728 $ 22,736 $ 22,738 $ 22,729 $ 22,732 OPERATING EXPENDITURES 31,022 30,936 29,523 40,342 34,345 37,005 CAPITAL OUTLAY - - - - - - TOTAL $ 53,751 $ 53,664 $ 52,259 $ 63,080 $ 57,074 $ 59,737 CITY MANAGER PERSONAL SERVICES $ 257,129 $ 386,539 $ 325,131 $ 260,782 $ 259,185 $ 269,056 OPERATING EXPENDITURES 6,870 39,317 11,546 15,745 10,195 17,092 CAPITAL OUTLAY - - - - - - TOTAL $ 264,000 $ 425,856 $ 336,677 $ 276,527 $ 269,380 $ 286,148 CITY CLERK PERSONAL SERVICES $ 150,152 $ 159,304 $ 170,673 $ 175,111 $ 1729752 $ 181,367 OPERATING EXPENDITURES 30,545 47,955 20,636 54,750 51,274 29,980 CAPITAL OUTLAY - - 13,983 - - 2,310 TOTAL $ 180,698 $ 207,260 $ 205,292 $ 229,861 $ 224,026 $ 213,657 CITY ATTORNEY PERSONAL SERVICES $ - $ - $ - $ 98,150 $ 98,150 $ 160,151 OPERATING EXPENDITURES 68,346 100,267 105,409 83,588 130,443 37,387 CAPITAL OUTLAY - - - - - - TOTAL $ 68,346 $ 100,267 $ 105,409 $ 181,738 $ 228,593 $ 197,538 ADMINISTRATIVE SERVICES PERSONAL SERVICES $ 461,830 $ 525,070 $ 540,448 $ 557,951 $ 555,147 $ 548,286 OPERATING EXPENDITURES 105,234 126,108 131,553 137,616 133,592 145,073 CAPITAL OUTLAY 49050 - - - - - TOTAL $ 571,115 $ 651,177 $ 672,001 $ 695,567 $ 688,739 $ 693,359 MANAGEMENT INFORMATION SERVICES PERSONAL SERVICES $ 111,969 $ 246,755 $ 314,098 $ 348:448 $ 347,173 $ 351,218 OPERATING EXPENDITURES 51,456 138,267 126,311 188412 1889412 157,416 CAPITAL OUTLAY - - 24,320 912 912 - TOTAL $ 163,425 $ 385,022 $ 464,729 $ 537,772 $ 536,497 $ 508,634 AUDIO VISUAL PERSONAL SERVICES $ 91,008 $ - $ - $ - $ - $ - OPERATuvu r,ArrNDITURES 14,526 - - - CAPITAL OUTLAY - - TOTAL $ 105,534 $ - $ - $ - $ - $ - COMMUNITY DEVELOPMENT PERSONAL SERVICES $ 180,910 $ 357,598 $ 318,631 $ 424,545 $ 3989283 $ 424,825 OPERATING EXPENDITURES 33,677 38,178 47,574 148'705 141,748 66,125 CAPITAL OUTLAY - - - 16,474 14,650 16,500 TOTAL $ 214,587 $ 395,776 $ 366,205 $ 589,724 $ 554,681 $ 507,450 Department I Actual I Actual POLICE DEPARTMENT - ADMINISTRATION PERSONAL SERVICES $ 883,814 $ 919,624 $ OPERATING EXPENDITURES 120,669 119,785 CAPITAL OUTLAY - 36,465 TOTAL $ 1,004,482 $ 1,075,874 $ POLICE DEPARTMENT - OPERATIONS PERSONAL SERVICES $ 2,308,436 $ 2,727,327 $ OPERATuvv rxr'rsNDITURES 270,954 294,835 CAPITAL OUTLAY 19,373 23,289 TOTAL $ 2,598,763 $ 3,045,451 $ POLICE DEPARTMENT - INVESTIGATIONS PERSONAL SERVICES $ 603,083 $ 648,579 $ OPERATING EXPENDITURES 106,217 106,054 CAPITAL OUTLAY 5,188 - TOTAL $ 714,488 $ 754,632 $ POLICE DEPARTMENT - DISPATCH PERSONAL SERVICES $ 600,680 $ 590,500 $ OPERATING EXPENDITURES 10,349 8,563 CAPITAL OUTLAY TOTAL $ 611,029 $ 599,063 $ CODE ENFORCEMENT PERSONAL SERVICES $ 149,566 $ 159,672 $ OPERATING EXPENDITURES 15,138 18,914 CAPITAL OUTLAY - - TOTAL $ 164,704 $ 178,587 $ ENGINEERING PERSONAL b&Kv&,rb $ 293,557 $ - $ OPERATINtir-Arr.ivuiiL)RES 239,138 CAPITAL OUTLAY 64,921 TOTAL $ 597,616 $ - $ 2019 I 2020 I 2020 I 2021 Actual Budget Projected Budget 919,091 $ 919,839 $ 866,516 $ 726,981 133,314 155,440 140,640 135,654 - 20,000 19,694 - 1,052,404 $ 1,095,279 $ 1,026,850 $ 862,635 3,100,165 $ 3,079,499 $ 3,097,397 $ 3,161,351 290,787 301,989 279,597 310,557 21,778 46,316 42,700 30,000 3,412,730 $ 3,427,804 $ 3,419,694 $ 3,501,908 664,952 $ 891,625 $ 884,682 $ 939,003 115,848 131,773 134,286 147,479 37,446 28,053 27,109 10,600 818,247 $ 1,051,451 $ 1,0469077 $ 1,097,082 611,731 $ 642,853 $ 626,537 $ 639,942 10,307 10,840 12,063 13,836 622,038 $ 653,693 $ 638,600 $ 653,778 165,801 $ 171,610 $ 171,480 $ 172,607 18,610 20,038 17,781 20,708 184,410 $ 191,648 $ 189,261 $ 193,315 10 2017 I 2018 I 2019 I 2020 I 2020 I 2021 Department Actual Actual Actual Budget Projected Budget PUBLIC WORKS - ROADS AND MAINTENANCE PERSONAL SERVICES $ 379,293 $ 462,678 $ 505,970 $ 600,329 $ 583,990 $ 609:639 OPERATING EXPENDITURES 72,500 338,222 325,439 352,118 352,535 369151 CAPITAL OUTLAY 3,639 7,544 55,743 39,550 39,190 48,400 TOTAL $ 455,432 $ 808,444 $ 887,151 $ 991,997 $ 975,715 $ 1,027,190 PUBLIC FACILITIES - STORMWATER UTILITY PERSONAL SERVICES $ 336,195 $ 630,002 $ 630,002 $ - $ $ - OPERATING EXPENDITURES 377,195 488,037 488,037 - CAPITAL OUTLAY - 2,263 2,263 - TOTAL $ 713,390 $ 1,120,302 $ 1,120,302 $ - $ - $ - PUBLIC FACILITIES - FLEET MANAGEMENT PERSONAL SERVICES $ 184,297 $ 194,428 $ 194,159 $ 186,004 $ 180,673 $ 185,787 OPERATING EXPENDITURES 27,228 24,432 28,524 26,345 19,445 22,640 CAPITAL OUTLAY 2,335 - 9,595 - - 2,800 TOTAL $ 213,861 $ 218,860 $ 232,278 $ 212,349 $ 200,118 $ 211,227 PUBLIC FACILITIES - CEMETERY PERSONAL SERVICES $ 1409365 $ 1499728 $ 145,725 $ 151,217 $ 152,217 $ 172,899 OPERATING EXPENDITURES 26,011 27,920 329308 28,459 26,365 35,215 CAPITAL OUTLAY - 8,491 - - - 20,000 TOTAL $ 166,376 $ 186,139 $ 178,033 $ 179,676 $ 178,582 $ 228,114 PUBLIC FACILITIES - FACILITIES MAINTENANCE PERSONAL SERVICES $ 92,872 $ 133,131 $ 160,659 $ 279,543 $ 279,543 $ 284,664 OPERATING EXPENDITURES 225,941 232,174 219,247 253,735 268,531 255,724 CAPITAL OUTLAY 108,473 124,195 18,374 42,665 42,525 20,300 TOTAL $ 427,285 $ 489,500 $ 398,280 $ 575,943 $ 590,599 $ 560,688 LEISURE SERVICES PERSONAL SERVICES $ 518,371 $ 505,975 $ 759,730 $ 819,797 $ 763,896 $ 7869673 OPERATING EXPENDITURES 394,206 369,197 244,648 229,455 218,970 260,412 CAPITAL OUTLAY 10,880 4,368 140,640 145,168 145,168 63,000 TOTAL $ 923,457 $ 879,540 $ 1,145,017 $ 1,194,420 $ 1,128,034 $ 1,110,085 NON -DEPARTMENTAL PERSONAL SERVICES $ 409,276 $ 291,741 $ 278,439 $ 287,800 $ 268,500 $ 269,600 OPERATING EXPENDITURES 611,345 634,268 712,594 701,557 672,880 658,024 CAPITAL OUTLAY 1,765 2,918 - - - - GRANTS AND AIDS - - - - - - INTERFUND TRANSFERS OUT 2,173,590 636,029 23,244 4,691 4,691 - CONTINGENCY - - - - - - TOTAL $ 3,195,976 $ 1,564,956 $ 1,014,277 $ 994,048 $ 946,071 $ 927,624 TOTALS PERSONAL SERVICES $ 8,175,533 $ 9,111,377 $ 9,828,141 $ 9,917,841 $ 9,728,850 $ 9,906,781 OPERATING EXPENDITURES 2,8389568 3,183,431 3,092,214 2,880,907 2,833,102 2,719,478 CAPITAL OUTLAY 220,623 209,532 324,141 339,138 331,948 213,910 GRANTS AND AIDS - - - - - - INTERFUND TRANSFERS OUT 2,173,590 636,029 23,244 4,691 49691 - CONTINGENCY - - - - - - TOTAL GENERAL FUND $ 13,408,315 $ 13,140,369 $ 13,267,741 $ 13,1429577 $ 12,898,591 $ 12,840,169 11 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEA CITY OF SEB� � �N HOME OF PELICAN ISLAND This Page Intentionally Left Blank 12 'CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET1 CITY COUNCIL City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City Council directs the offices of the City Manager, City Attorney and City Clerk. The City Council adopts the City's annual budget, adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning Commission, acts as the Community Redevelopment Agency and Board of Adjustment, and hears citizen concerns and ideas at Council meetings, through public forums and by individual contact. Individual members represent the Council on various County and regional boards. FISCAL YEAR 2020 ACCOMPLISHMENTS FISCAL YEAR 2021 GOALS AND OBJECTIVES City Goal: Direct Overall Municipal Service Delivery with specific focus on: PERFORMANCE MEASURES Performance Indicators Number of Council Meetings Conducted Number of CRA Meetings Conducted (Number of Board of Adjustment Meetings Conducted INumber of Ordinances Adopted (Number of Resolutions Adopted INumber of Board Appointments Actual Actual Actual Projected Projected 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 21 18 22 18 18 8 8 4 5 5 2 3 2 3 2 3 9 8 5 12 35 34 31 35 35 16 13 15 15 30 13 !CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I CITY COUNCIL PROGRAM BUDGET DESCRIPTION STAFFING 19120 20121 NATURE OF ACTIVITY Regular —and Special Meetings - Preparation and attendance at meetings (24 regular City Council and 35.00% 4000% other CRA, Board of Adjustment and Council workshops/special meetings). Responsible for all legislative functions of City Government, including the establishment of laws and policies, and appointing qualified citizens to boards and committees. 10.00% 10.001/o Citv Functions and Events -Attendance at functions. Public relations. 25.00% 25.00% Conference. Legisladw, County State. and Focal Meetings - Attendance at assigned County and regional meetings. City representation at all levels of government and intra-governmental affairs. 30.00% 25.00% Citizens' Problems and Complaints - Assisting Citizens in referring complaints and problems to the City Manager for follow-up. 100.00% 100.000/0 CITY COUNCIL BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for City Council is $ 59,737. This compares to the 2019-2020 projected expenditures of $ 57,074, an increase of $ 2,663, or 4.67%. Amended Projected FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 22,729 $ 22,728 $ 22,736 $ 22,738 $ 22,729 $ 22,732 $ 3 Operating Expenditures 31,022 30,936 29,523 40,342 34,345 37,005 2,660 Capital Outlay - - - - - - - Total $ 53,751 $ 53,664 $ 52,259 $ 63,080 $ 57,074 $ 59,737 $ 2,663 Fiscal Year 2020-2021 Proposed Budget - Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures: Difference 1. Personal Services - Slight increase due to projected workers compensation rate increase. $ 3 2. Operating Expenditures - Increase due primarily to additional training and travel. $ 2,660 3. Capital Outlay - No change. $ - 14 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE CITY COUNCH, FULL TIME EQUIVALENTS Projected PAY Amended Expenditures Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Mayor 5,400 1.00 1.00 1.00 1.00 $ 5,400 $ 5,400 Vice -Mayor 3,600 1.00 1.00 1.00 1.00 3,600 3,600 Council Member 3,600 3.00 3.00 3.00 3.00 10,800 10,800 5.00 5.00 5.00 5.00 TOTAL SALARIES $ 19,800 $ 19,800 FICA Taxes 2,892 2,892 Worker's Compensation Insurance 37 40 Total Personal Services $ 22,729 $ 22,732 CITY COUNCIL Code: 010001 Amended FY20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Bud¢et Projected Request Budget PERSONAL SERVICES 511200 Legislative Salaries 19,800 19,800 19,800 19,800 19,800 19,800 19,800 512100 FICA Taxes 2,892 2,892 2,892 2,892 2,892 2,892 2,892 512400 Workers Comp Insurance 38 36 44 46 37 40 40 TOTAL PERSONAL SERVICES 22,729 22,728 22,736 22,738 22,729 22,732 22,732 OPERATING EXPENDITURES 534000 Travel & Per Diem 24217 24,825 23,347 31,800 26,100 27,750 27,750 534105 Cellular Telephone 1293 1,667 1,873 1,884 1,115 1,140 1,140 534110 Internet Access 1,064 575 433 433 1,170 1,300 1,300 534800 Promotional Activities 190 171 572 700 575 500 500 535200 Departmental Supplies 467 517 326 930 820 865 865 535210 Computer Supplies 565 28 22 650 620 1,000 1,000 535410 Dues and Memberships 0 200 200 200 200 200 200 535420 Books and Publications 0 24 0 95 95 50 50 535450 Training and Education 3225 2,930 2,750 3,650 3,650 4200 4,200 TOTAL OPERATING EXPENDITURES 31,022 30,936 29,523 40,342 34,345 37,005 37,005 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL CITY COUNCIL 53,751 53,664 52,259 63,080 57,074 59,737 59,737 15 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI CITY MANAGER In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager, appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is responsible for the oversight of the day-to-day operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost-effective manner while still in accordance with City Council objectives. As chief operating officer of the City, the City Manager's office is involved in the following functions: the daily administration of the City; appointing authority for all City employees; supervision and evaluation of the management team; coordination of intra and inter -governmental affairs; acting as the administrative spokesperson for the City; formulation of the annual budget; recommendations with respect to departmental and non -departmental expenditures and the capital improvement program; preparation of reports and data to assist the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and requests for service; and conducting administrative research and analysis. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Updated and redesigned the City's Website to make navigation through the site more efficient, secure, and maintain ADA compliance. ✓ Facilitated Pickle Ball construction. ✓ Assisted in the City's 100K Award of the Indian River Lagoon National Estuary Program Grant. ✓ Assisted in the City's 30K Award of the FAA CARES Act Grant. ✓ Assisted in the City's 69K Award of the FAA Airport Improvement Grant. ✓ Assisted in the City's 297K Award of the St. John's River Water Management Cost Share Plan Grant. ✓ Assisted in the City's 800K Award of the FDOT Sewer Infrastructure Grant. FISCAL YEAR 2021 GOALS AND OBJECTIVES City Goal: Governmental Efficiency City Operations ➢ Complete a comprehensive Stormwater Master Plan. ➢ Complete the City's overall Strategic Plan. Quality Service to Citizens ➢ Provide a prompt response to citizen complaints and/or requests and provide help where appropriate. ➢ Continue to be transparent and maintain residents informed about City services, projects, and the community overall. ➢ Working on design and value engineering for the construction of the Public Works Compound. Provide Effective Support to City Council ➢ Continue to keep City Council informed in a proactive manner. ➢ Follow legislation that may affect the City. Maintain Positive Intergovernmental Relations ➢ Maintain open lines of communication with other governmental entities. ➢ Continue to work with legislative delegation in Tallahassee, in support of the City's projects, goals, and objectives. 16 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I PERFORMANCE MEASURES Actual Actual Actual Projected Projected �Perfonnance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 Per Capita Level of Service Cost $580 $543 $539 $512 $510 Per Capita Number of Full-time Employees 5.01 5.08 5.44 5.36 5.44 1General Fund Unrestricted Funds vs. Expenditures 33.61 % 40.89% 46.72% 43.44% 43.64% CITY MANAGER PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 40.00% 40.001/6 Management nd Suner-Asion of Efty Programs and Pr ' c - Plan, organize, direct, coordinate, and report on City Projects. Improve and expand efforts for quality public services. 20.00% 20.001/o Prenaration of City Council Agenda - Provide City Council members with recommendations on issues requiring legislative actions and implementation of their decisions. Initiate and review all matters requiring City Council actions. 20.00% 20.00% Intergovernmental Affairs - Represent City in intergovernmental matters. Serve as City representative on task forces, committees and planning groups. Administer inter -local agreements. Monitor and report State and Federal legislation affecting the City. 20.00% 20.001/o Purchasing and Contract Administration - Provide City Departments/Divisions assistance in purchasing policy compliance. Assist with solicitations for professional services in accordance with applicable policies and legal restrictions. I00.00% 100.000/0 CITY MANAGER BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for City Manager is $ 286,148. This compares to the 2019-2020 projected expenditures of $ 269,380, an increase of $16,768 or 6.22%. Personal Services Operating Expenditures Capital Outlay Total FY 16/17 FY 17/18 Actual Actual $ 257,129 $ 386,539 $ 6,870 39,317 Amended Projected FY 18/19 FY 19/20 FY 19/20 Actual Budget Expenditures 325,131 $ 260,782 $ 259,185 $ 11,546 15,745 10,195 FY 20/21 Budget Difference 269,056 $ 9,871 17,092 6,897 $ 264,000 $ 425,856 $ 336,677 $ 276527 $ 269,380 $ 286,148 $ 16,768 Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: 1. Personal Services - Increase due to position reclassification. 2. Operating Expenses - Increase due primarily to additional membership, training, and travel costs. 3. Capital Outlay - No change. Difference $ 9,871 $ 6,897 17 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE CITY MANAGER POSITION PAY RANGE City Manager City Office Manager/Public Info Officer 43,927 / 79,069 CITY MANAGER Code: 010005 Account Number Descrintion PERSONAL SERVICES 511200 Regular Salaries 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Phone 534120 Postage 534420 Equipment Leases 534620 R & M - Vehicles 534630 R & M - Office Equipment 534800 Promotional Activities 535200 Departmental Supplies 535210 Computer Supplies 535260 Gas and Oil 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CITY MANAGER FULL T1MEEQUIVALENT'S Projected Amended Expenditures Budget 18/19 19/20 19/20 20/21 19/20 20/21 1.00 1.00 1.00 1.00 $ 144,779 $ 144,750 1.00 1.00 1.00 1.00 51,763 60,000 2.00 2.00 2.00 2.00 TOTAL SALARIES $ 196,542 $ 204,750 FICA Taxes 14,268 15,663 Deferred Compensation 17,671 18,428 Croup Health Insurance Premium 30,313 29,815 Employee Assistance Program 32 32 Worker's Comp Insurance 359 368 Total Personal Services $ 259,185 $ 269,056 h Amended FY 20/21 Proposed FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20121 Actual Actual Actual Budget Projected Request Budget 200,485 307,974 255,626 196,450 196,542 208,250 204,750 15,223 22,061 19,393 15,013 14,268 15,931 15,663 18,397 27,710 22,957 17,663 17,671 18,743 18,428 13,371 28,409 26,635 31,173 30,313 33,536 29,815 9,215 0 0 0 0 0 0 48 0 33 32 32 35 32 390 386 488 451 359 375 368 257,129 386,539 325,131 260,782 259,185 276,870 269,056 0 30,791 0 0 0 0 0 0 1,180 1,705 3,600 2,300 4,250 4,250 709 610 635 640 555 540 540 19 39 5 50 5 50 50 1,562 1,535 1,521 790 1,075 1,116 612 237 216 268 500 200 500 500 580 721 652 340 320 360 240 1,467 2,027 1,216 1,500 1,200 2,000 2,000 366 562 871 500 300 550 550 8 0 0 50 40 50 50 1,192 1,082 2,171 2,100 1,700 2,100 2,100 681 555 1,654 4,500 1,500 4,600 4,600 50 0 849 1,175 1,000 1,600 1,600 6,870 39,317 11,546 15,745 10,195 17,716 17,092 0 0 0 0 0 0 0 0 0 0 0 0 0 0 264,000 425,856 336,677 276,527 269,380 294,586 286,148 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI1 CITY CLERK The City Clerk is a Charter Officer who is appointed by and serves under the direction of the City Council. The office maintains the City seal, attests all documents, provides legislative support, maintains permanent records of the City, scans and provides availability of scanned documents to City staff and the public through the website in Laserfiche. The City Clerk is the City Elections Official, Canvassing Board Chair, and Records Management Liaison Officer for all City department records except Law Enforcement. The office is responsible for the City's records management program, cemetery sales and records, administration of City board and committee appointments, financial disclosure, orientation, ordinance codification, and provides recording services to City Council, CRA, Board of Adjustment, and Charter Review Committee. FISCAL YEAR 2020 ACCOMPLISHMENTS FISCAL YEAR 2021 GOALS AND OBJECTIVES Direct Overall Municipal Service Delivery with specific focus on: 19 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/21 Records Scanned 20 c.f. 49 c.f. 39 50 c.f. 50 Records Destroyed 412 c.f. 563 c.f. 538 450 c.f. 400 Council Meeting Packets/Minutes 21 18 22 18 20 Cemetery Lots/Niches Sold 32 58 80 60 60 Election - Candidates Qualified 4 3 3 5 6 Legal/Display Ads Published 13 17 11 18 20 Code Supplements Distributed 0 1 2 5 5 Board Appointments Administered 16 13 19 18 30 Instruments Recorded 8 2 3 8 5 Public Records Requests 136 144 157 150 200 Other Committee Meeting Minutes Recorded 11 16 11 18 18 CITY CLERK PROGRAM BUDGET DESCRIPTION STAFFING 19120 20121 NATURE OFACTIPITY Services for City Council - Prepare Council agendas, advertise hearings, post notices, take minutes of Council meetings, administer follow-up of City Council action items, prepare correspondence, prepare City Council 20.00% 15.00% budget, make Council travel arrangements, research services, attest & seal all documents executed by Mayor and City Manager, schedule invocations, prepare proclamations, resolutions, certificates of appreciation, prepare for and conduct Council orientation w/ CM and CA, coordinate w/ M IS for broadcast of Council, CRA, Board of Adjustment meetings. Services for Citizens - Receive and respond to general City website e-mail link, respond to public records 10.00% 25.00% requests and inquiries, provide computer for public research, post legal notices, and make imaged records available on City website via Laserfiche Weblink. Services for Boards/Committees - Board liaison, advertise vacancies, administer financial disclosure forms, 20.00% 15.00% update Commission on Ethics website annually, record and provide services to Board of Adjustment and CRA. Maintain and update Board Handbook, and conduct board member orientation and prepare outgoing certificates. Records Management - Scan all permanent and long term records for staff and public into Laserfiche, administer public records requests, coordinate paper recycling and records destruction with recycling contractor 20.00% 20.00% in accordance with State law, maintain, update and distribute adopted Records Management Procedures Manual, coordinate with Records Liaisons Committee, maintain all original City documents, i.e. ordinances, resolutions, agreements, deeds, terminated personnel files, conduct records research for staff as requested. Conduct staff training in records management. Scans and distributes agenda packets for all City boards and Council. 10.00% 10.00% Cemetery - Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemetery records/database. Respond to customer concerns and complaints. General Administration - Prepare, post, and distribute monthly calendar, prepare annual budget for department, attend staff meetings, codify ordinances, record final plats and easements, record vacations of ]0.00% 5.00% easement, keep log of all City vehicles, attest and seal City documents, provide notary services for City documents, respond to Cityseb emails. City Dection - The City Clerk is the City Elections Official and Chairperson of the City Canvassing Board, 10.00% 10.00% qualifies candidates for office and political committees, coordinates with Supervisor of Elections and State of Florida in administration of annual general elections, prepares resolutions and forms, swears in elected officials. 100.00% 100.00% 20 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11 CITY CLERK BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for City Clerk is $ 213,657. This compares to the 2019-2020 projected expenditures of $ 224,026, a decrease of $10,369, or-4.63%. Amended Projected FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 150,152 $ 159,304 $ 170,673 $ 175,111 $ 172,752 $ 181,367 $ 8,615 Operating Expenses 30,545 47,955 20,636 54,750 51,274 29,980 (21,294) Capital Outlay - - 13,983 - - 2,310 2,310 Total $ 180,698 $ 207,260 $ 205,292 $ 229,861 $ 224,026 $ 213,657 $ (10,369) Fiscal Year 2020-2021 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures: Difference 1. Personal Sertices - Increase due to longevity and a position reclassification. $ 8,615 2. Operating Expenses - Decrease due to lower election year costs. $ (21,294) 3. Capital Ouday - Increase due to request for new blueprint and survey storage system $ 2,310 PERSONAL SERVICES SCHEDULE CITY CLERK FULL TAME EQUIVALENTS Projected PAY Amended Expenditures Budget POSMON RANGE 18/19 19/20 19/20 20/21 19/20 20/21 City Cleric 1.00 1.00 1.00 1.00 $ 86,751 $ 88,000 Records Specialist 30,821 / 55,478 1.00 1.00 1.00 1.00 37,531 42,750 Clerical Assistant (P/T) $12.00/hr 0.50 0.50 0.50 0.50 8,640 9,500 2.50 2.50 2.50 2.50 TOTAL SALARIES $ 132,922 $ 140,250 Overtime - 200 FICA Taxes 9,900 10,744 Deferred Compensation 11,177 11,786 Group Health Insurance Premium 18,476 18,103 Employee Assistance Program 32 32 Worker's Comp Insurance 245 252 Total Personal Services $ 172,752 $ 181,367 CAPITAL OUTLAY SCHEDULE CITY CLERK DEPARTMENT - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Descriadon 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Blueprint/Survey Storage $ 2,310 $ - $ - $ - $ - $ 2,310 $ 2,310 $ - $ - $ - $ - $ 2,310 1 21 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET CITY CLERK Code:010009 Amended FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual 13udget Projected Request Budget PERSONAL SERVICES 511200 Salaries 109,944 115,416 131,615 134,300 132,922 142,750 140 250 511300 Temporary Salaries 4,943 6,858 0 0 0 0 0 511400 Overtime 0 0 0 200 0 200 200 512100 FICA Taxes 8,551 9,330 9,806 10247 9,900 10,936 10,744 512225 Deferred Compensation 9,895 10 560 11,042 11,043 11,177 12,011 11,786 512301 Group Health Insurance Premium 13,372 16,912 17,893 18,981 18,476 20,401 18,103 512305 Dependant Health Ins Premium 3,178 0 0 0 0 0 0 512309 Employee Assistance Program 48 0 32 32 32 35 32 512400 Worker's Comp Insurance 221 229 286 308 245 256 252 TOTAL PERSONAL SERVICES 150,152 159,304 170,673 175,111 172,752 186,589 181,367 533400 Other Contractual Services 1,796 1,986 2,098 3,000 2,080 3,050 3,050 533490 Codification Services 2,008 2,899 2,825 4,500 3,320 3,000 3,000 534000 Travel and Per Diem 681 145 691 900 100 780 780 534105 Cellular Phone 0 0 0 0 320 480 480 534120 Postage 365 475 364 450 450 600 600 534420 Equipment Leases 679 668 661 700 1275 1,440 1,440 534630 R & M - Office Equipment 11,800 1,092 962 1,050 1,125 1,320 1,860 534910 Clerk of Court Filing Fees 268 162 231 300 155 300 300 534920 Legal Ads 2,084 1,616 1,840 2,000 1250 4,500 4500 534990 Election Costs 9,488 37,940 9,806 40,114 40,114 12,000 12,000 535200 Departmental Supplies 374 284 322 300 215 650 650 535210 Computer Supplies 21 148 0 300 310 300 300 535410 Dues and Memberships 538 440 545 450 460 570 570 535450 Training and Education 444 100 290 686 100 450 450 TOTAL OPERATING EXPENDITURES 30,545 47,955 20,636 54,750 51,274 29,440 299980 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 13,983 0 0 2,310 2,310 TOTAL CAPITAL OUTLAY 0 0 13,983 0 0 2,310 2,310 TOTAL CITY CLERK 180,698 207,260 205,292 229,861 224,026 2189339 213,657 22 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET) CITY ATTORNEY The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is the legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers. The City Attorney represents the City in all legal transactional and litigation matters, and monitors the representation of the City by outside counsel where appropriate. The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond sale documents, and legal opinions, as required. The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement Board and litigated actions, as required. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Attended City Council, Planning and Zoning, Code Enforcement, and Board of Adjustment Meetings. ✓ Provided regular updates to the City Council on changes to federal and state laws, as well as pending suits and legal cases. ✓ Evaluated Code Enforcement/Magistrate process and recommended changes to be consistent with existing law. ✓ Provided legal support on significant land use matters, including meeting and negotiating with developers and their attorneys. ✓ Maintained a professional network with local government attorneys from Indian River County, Sheriff, School Board, and other municipalities in the County. ✓ Assisted in reviewing and updating procurement documents and procedures. ✓ Reviewed significant legal claims and insurance settlements, as deemed necessary. FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Attend City Council, Planning and Zoning, Code Enforcement and Board of Adjustment Meetings. ➢ Provide quality legal services to the City Council, various boards, and the City Staff. ➢ Continue to provide regular updates to the City Council on changes to federal and state laws, as well as pending suits and legal cases. ➢ Continue to serve as the police legal advisor to the City of Sebastian Police Department. ➢ Continue to evaluate and improve the adjudication process for Code Enforcement violations, including lien services and collection of valid liens. ➢ Continue to maintain a professional network with local government attorneys from Indian River County and other municipalities in the County. ➢ Continue to give advice and assist in reviewing and updating procurement documents and procedures. ➢ Review significant legal claims and insurance settlements, as deemed necessary. ➢ Coordinate and monitor the use of any outside council services. ➢ Draft and/or review proposed ordinances and resolutions, as needed. 23 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET) PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 Number of Resolutions 35 35 35 35 35 Number of Ordinances 3 5 5 5 5 Number of Meetings 42 42 42 26 60 CITY ATTORNEY PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 25.00% 25.001/o Counsel to City Council and Other City Bodies - Attend workshops, regular and special meetings of City Council, Planning Commission, Board of Adjustment, and Code Fnforcement Board, as well as other City bodies as assigned and provide advice as to the law and procedures. 25.00°/a 25.00% Function as Ci 's Solicitor - Prepare and review ordinances, resolutions, contracts, property instruments and other legal documents on behalf of the City. 40.00% 40.00% City Legal Advisor - Provide legal counsel to and attends meetings with City Manager, department directors and key personnel on a day-to-day basis. Provide legal opinions to City Council and Manager as requested. 10.00% 10.00% dal Renresentative - Represent City in litigation and administrative proceedings as required. Act as General Counsel to the City in the supervision ofoutside counsel. 100.000/0 100.00% CITY ATTORNEY BUDGET SUMMARY The Fiscal Year 2020-21 proposed budget for the City Attorney is $ 197,538. This compares to the 2019-20 projected expenditures of $ 228,593, a decrease of $ 31,055, or-14.0%. Amended Projected FY 16/17 FY 17/18 FY 18/19 FYI 9/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ - $ - $ - $ 98,150 $ 98,150 $ 160,151 $ 62,001 Operating Expenses 68,346 100,267 105,409 83,588 130,443 37,387 (93,056) Capital Outlay - - - - - - - Total $ 68,346 $ 100,267 $ 105,409 $ 181,738 $ 228,593 $ 197,538 $ (31,055) Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: Difference 1. Personal Services - Increase due to having a full time attorney with benefits for the entire year. $ 62,001 2. Operating Expenses - Decrease due to having a full time attorney and not a contract employee. $ (93,056) 3. Capital Outlay - No change. $ - 24 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I PERSONAL SERVICES SCHEDULE CITY ATTORNEY PAY POSITION RANGE City Attorney FULL TIME EQUIVALENTS Amended 18/19 19/20 19/20 0.00 0.00 1.00 0.00 0.00 1.00 TOTAL SALARIES Overtime FICA Taxes Deferred Compensation Croup Health Insurance Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Projected Expenditures Budget 20/21 19/20 20/21 1.00 $ 74,769 $ 120,000 1.00 $ 74,769 $ 120,000 5,720 9,180 6,646 10,800 11,006 19,975 9 16 0 180 $ 98,150 $ 160,151 25 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET CITY ATTORNEY Code: 010010 Amended FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budget Projected Request Budget PERSONAL SERVICES 511200 Salaries 0 0 0 74,769 74,769 123,000 120,000 511400 Overtime 0 0 0 0 0 0 0 512100 FICA Taxes 0 0 0 5,720 5,720 9,410 9,180 512225 Deferred Compensation 0 0 0 6,646 6,646 11,070 10,800 512301 Group Health Insurance Premium 0 0 0 11,006 11,006 19,343 19,975 512309 Employee Assistance Program 0 0 0 9 9 17 16 512400 Worker's Comp Insurance 0 0 0 0 0 185 180 TOTAL PERSONAL SERVICES 0 0 0 98,150 98,150 163,025 160,151 OPERATING EXPENDITURES 533400 Other Contractual Services 66,545 99,470 104,310 82,897 120,820 56,300 26,300 534000 Travel and Per Diem 0 0 0 0 0 500 500 534105 Cellular Phone 0 285 438 441 500 540 540 534110 Internet Services 209 415 0 0 0 0 0 534115 On -Line Services 920 0 0 0 6,012 6,012 6,012 534120 Postage 0 0 38 25 10 50 50 534130 Express Mail 0 0 0 0 20 30 30 534420 Equipment Leases 0 0 0 0 45 54 667 534630 R & M - Office Equipment 0 0 0 0 36 48 288 535200 Departmental Supplies 0 72 622 225 650 650 650 535230 Small Tools and Equipment 0 24 0 0 0 0 0 535410 Dues and Memberships 150 0 0 0 650 650 650 535420 Books and Publications 522 0 0 0 500 500 500 535450 Training and Education 0 0 0 0 1,200 1,200 1,200 TOTAL OPERATING EXPENDITURES 68,346 100,267 105,409 83,588 130,443 66,534 37,387 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL CITY ATTORNEY 68,346 100,267 105,409 181,738 228,593 229,559 197,538 26 'CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department primarily provides support services to other City departments. It is organized into three primary sections, which are Finance, Purchasing, and Human Resources. The Finance Section's main responsibility is to conduct the fiscal affairs of the City in compliance with all applicable laws, regulations, and sound business practices and to diligently safeguard the resources of the city. It is also is responsible for documenting compliance with grant provisions, processing grant reimbursements and monitoring construction projects to assure spending is within amounts appropriated. The Purchasing Section monitors all purchases and new agreements. An effort is made to regularly review outstanding agreements to be sure renewals are timely and the terms are adhered to. The Human Resources Section is responsible for administering effective recruitment, selection, assignment and retention of employees, in addition to implementing and advising on rules and regulations to ensure compliance with employee laws. It is also responsible for employee service recognition, employee special events, employee assistance program, employee orientation, employee benefits, employee training, negotiating collective bargaining agreements, discipline and grievance handling and employee salary administration. FISCAL YEAR 2020 ACCOMPLISHMENTS FISCAL YEAR 2021 GOALS AND OBJECTIVES 27 (CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/21 Total Full and Part-time Positions 180 182 179 178 179 Terminations/Resignations/Retirements 29 34 18 20 20 HR hours to process new employee 3 2 2 2 2 Applications processed 300 93 148 200 150 New Hires 37 31 17 31 20 Background Checks conducted - non -sworn 40 21 20 25 25 Reported Workers Compensation Claims 18 15 9 15 10 Time frame to hire new employee - non -sworn 21 days 14 days 14 days 14 days 14 days Time frame to hire new employee - sworn 1.5 months 1.5 months 1.5 months 1.5 Months 1.5 months Program Cost Per Capita $24.68 $26.92 $27.28 $27.37 $28.10 (Journal Entries Processed 1,028 1,047 881 1,000 950 Accounts Payable Invoices Processed 4,191 3,880 3,450 3,700 3200 Accounts Payable Checks Processed 2232 2210 2,043 2200 2,100 Purchase Orders Processed 289 355 293 350 400 Payroll Checks Processed 4,008 4,360 4,479 4,600 4,600 Purchasing/Corporate Card Transactions Processed 1 1,718 2297 I 2,599 2,600 1 2,700 Purchasing Card Users 40 39 40 41 1 41 (Garage Sale Permits Issued 799 826 745 900 I 800 Number of Fixed Assets Records 2,302 2,588 I 2,604 2,800 I 2,700 Comprehensive Annual Financial Statement issued 03/23/18 03/08/19 I 03/18/20 02/15/21 I 03/01/22 (Annual Budget Document issued I 11/04/16 11/27/17 10/30/18 10/30/19 10/15/20 (Excellence in Financial Reporting Award (consecutive years) I 19 20 I 21 22 23 Distinguished Budget Presentation Award (consecutive years) I 13 14 I 15 16 17 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET ADMINISTRATIVE SERVICES PROGRAM BUDGET STAFFING 19120 20121 NATURE OFACTIVITY General Accounting - Data entry for general ledger activity for all City operations, bank reconciliations, preparation of federal, state and local reports, and allocation of charges to City departments. Ensure all accounting information is 17.00% 16.00% entered time] and accurate] Maintain fixed assets records and ensure assets are recorded and y y• tagged properly. Account for all Capital Projects. Accounts Payable - Review all requests for payment and prepare checks. Process and pay purchasing card transactions. 12.00% 10.00% Ensure appropriate discounts are taken and invoices are paid priorto due date, audit travel expense reports and prepare year end 1099s. Budget - Assist the City Manager in preparation of annual budget. Ensure budget is comprehensive as to 7 00% 8.00% commm imicatlon, coordination and control. Submit final budget to the Government Finance Officers Association Awards Program and quarterly budget amendment packages to the Council. Payroll - Review and process payroll, including benefits, deductions, leave availability, and workers compensation. 700% 700% Prepare quarterly reports to the workers compensation insurance carrier. Prepare employee insurance invoices for payment. Monitor ADP to insure quarterly and annual payroll tax reports and year end W-2's are processed correctly. Auditing and Financial Reporting - Analyze general ledger accounts, develop and prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budget to actual statements and annual financial statements. 6.00% 6.00% Prepare annual State reports, such as Comptroller's Report, Transportation Report, and othercorplex financial analyses. Invest operating and construction funds. Make debt service payments and record transactions. Complete the Comprehensive Annual Financial Report and submit to the Government Finance Officers Association Award Program Contract and Agreement NtanaEement - Maintain a contract database tracking all deliverables, terns, and action dates. 6.00% 5.00% Review terms and make recommendations for any potential changes. Support Department Heads and Project Managers on contract issues. Procurement - Research, negotiate pricing, seek out best practices and implement for procurement. Support Department 8.00% 8.00% Heads and staff in the procurement process. Build City relationships with vendors. Update Policies and Procedures as needed. IltxW& leg$ Lnnlovees - Post position, accept applications, screen applications for minimum qualifications, prepare employment and rejection letters, prepare new hire package, schedule pre -employment physical and drug screens, 4.00% 4.00% conduct new hire orientations, conduct employment and background investigations, coordinate with departments regarding examinations for skilled positions. Interview applicants as part of panel. Customer Service - Respond to customer inquiries both in person and on the phone. Route incoming calls, complaints, 7.00% 6.00% concerns, etc to the appropriate department. Receive mail and packages and sort and distribute appropriately. Provide support to other employees and departments as needed. Employee SuMars - Provide protection to both City and employees by following federal and state laws/regulations. Manage employee relations and identify labor costs. Mediate and resolve disputes between management and 4.00% 3.00% employees. Maintain, update, and implement City Human Resources policies and procedures. Develop and coordinate employee training. Review and revise job descriptions and pay scales. Maintain all employee files. Provide administrative support to the Police Pension Plan. Grants & SpCcItll Projects - Responsible for quarterly status, reimbursement reports, close out documentation and 3.00% 5.00% federal and state compliance to grantors. Compile data on hurricane damages, submit, and follow up on. In -Service Actions - Process employee action notices for activity - promotions, demotions and transfers. Maintain 3.00% 2.00% personnel and subject files. Update salary schedules and compensation plans. Administer employee evaluation program Effective Insurance Pans - Develop and maintain a comprehensive, innovative and effectively managed insurance 2.00% 3.00% benefits plan for all employees and dependents. Provide clear prevention opportunities and participation options for employees and dependents. Risk Mansgement - Ensure that liability insurance claims are promptly submitted to the insurance carrier. Resolve minor claims that are lower than deductible limits in a fair and consistent manner. Insure Workers Compensation claims are 3.00% 4.00% submitted to carrier. Maintain correspondence with insurance carrier for all liability and workers compensation claims from inception to completion or return to work. Negotiate carrier benefits and rates. Coordinate all safety training. Union Negotiations. Contract Administration - Negotiate labor agreements with both PBA and CW A and any Memos of Understanding necessary during the life of existing contracts. Perform support research, document preparation and 3.00% 2.00% record minutes. Review, rewrite and organize Rules and Regulations. Cash Management - Collect revenues from taxes, intergovernmental revenues, franchise fees, utility taxes, occupational licenses, parking citations, special assessments, and rentals. Monitor collections as compared to budget. Invest any 6.00% 9.00% available cash balances, as warranted. Records Management - Records storage, disposition, and destruction. Insure annual compliance. Complete 2.00% 2.00% transmittals, box labels, records disposition and destruction fours, and update master log. 100.00% 100.00% 29 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET ADMINISTRATIVE SERVICES BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Administrative Services is $ 693,359. This compares to the 2019-2020 projected expenditures of $ 688,739, an increase of $ 4,620, or .67%. FY 16/17 Actual Personal Services $ 461,830 $ Operating Expenses 105,234 Capital Outlay 4,050 Total $ 571,115 $ Amended Projected FY 17/18 FYI 8/19 FY 19/20 FY 19/20 Actual Actual Budget Expenditures 525,070 $ 540,448 $ 557,951 $ 555,147 $ 126,108 131,553 137,616 133,592 651,177 $ 672,001 $ 695,567 $ 688,739 $ Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: 1. Personal Services - Slight decrease due to insurance rate reductions. 2. Operating Expenses - Increase due primarily to increased training and new equipment contract. 3. Capital Outlay - No capital outlay requested. PERSONAL SERVICES SCHEDULE ADMINISTRATIVE SERVICES DEPARTMENT FULL TM EQUIVALENTS PAY Amended POSITION RANGE 18/19 19/20 19/20 Administrative Services Director/CFO 78,967 / 142,140 1.00 1.00 1.00 Human Resources Director/Asst Admin Services Director 72,868 / 131,163 1.00 1.00 1.00 Assistant Accounting Services Director 67,703 / 121,866 1.00 1.00 1.00 Procurement/Contracts M anager 55,588 / 100,058 1.00 1.00 1.00 Accountant 40,244 / 72,439 1.00 1.00 1.00 Account Clerk 11 29,052 / 52,293 1.00 1.00 1.00 FY 20/21 Budget Difference 548,286 $ (6,861) 145,073 11,481 693,359 $ 4,620 Difference $ (6,861) $ 11,481 Projected Expenditure Budget 20/21 19/20 20/21 1.00 $ 135,453 $ 135,000 1.00 92,115 92,000 1.00 73,354 73,000 1.00 60,020 59,750 1.00 45,320 45,000 1.00 31,456 31,250 6.00 6.00 6.00 6.00 TOTAL SALARIES Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services $ 437,718 $ 436,000 - 200 32,580 33,369 39,325 39,258 44,688 38,579 95 95 741 785 $ 555,147 $ 548,286 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET ADMINISTRATIVE SERVICES DEPARTMENT Code: 010020 Amended FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budget Projected Re uest Budget PERSONAL SERVICES 511200 Regular Salaries 371,071 414,889 428,483 438,050 437,718 491250 436,000 511300 Temporary Salaries 2,092 38 0 0 0 0 0 511400 Overtime 0 0 0 250 0 200 200 512100 FICA Taxes 28,474 31273 32,038 33,431 32,580 37596 33,369 512225 Deferred Compensation 31,911 36946 37,659 39,330 39,325 44231 39258 512301 Group Health Insurance Premium 24,016 41230 41259 45,864 44,688 55,894 38,579 512305 Dependent Insurance 3,487 0 0 0 0 0 0 512309 Employee Assistance Program 138 0 94 95 95 111 95 512400 Worker's Comp Insurance 642 694 915 931 741 884 785 TOTAL PERSONAL SERVICES 461,830 525,070 540,448 557,951 555,147 630,166 548,286 OPERATING EXPENDITURES 533120 Consultants 6281 830 0 0 0 0 0 533175 Employee Background Testing 16562 15570 13561 13,440 10,850 11,955 11955 533200 Audit Fees 33,060 36,000 37,746 37,750 37,750 38,097 38,097 533400 Other Contractual Services 4,969 27X4 32,458 32,740 30,000 32,150 32,150 534000 Travel and Per Diem 496 892 0 1,396 500 1,050 1,050 534105 Cellular Telephone 440 0 0 0 112 336 336 534110 Internet Access 433 774 0 0 0 0 0 534120 Postage 1,893 1,678 1,806 1,900 2200 1,700 1,700 534420 Equipment Leases 1,852 1,820 1,803 1,820 3,325 3,480 3,480 534630 R & M - Office Equipment 25,957 28,776 29,757 30,940 31275 32,620 32,620 534700 Printing and Binding 0 0 0 0 0 300 300 534800 Promotional Activities 0 0 0 1,500 1,050 2, W 2,050 534825 Advertising 1,118 504 5,465 4,340 6,000 6500 6500 534920 Legal Ads 1984 821 1,432 1,900 1,600 1,900 1,900 535200 Departmental Supplies 5,513 4,198 3292 3,570 3,570 4,375 4,375 535205 Bank Charges 147 145 125 145 145 165 165 535210 Computer Supplies 469 615 235 300 200 200 200 535230 Small Tools & Equipment 0 2,047 0 0 0 0 0 535410 Dues and Memberships 3,563 3,339 3,674 3,675 3200 3,710 3,710 535420 Books and Publications 50 0 0 0 0 0 0 535450 Training and Education 449 175 200 2200 1,815 4,485 4,485 TOTAL OPERATING EXPENDITURES 105,234 126,108 131,553 137,616 133,592 145,323 145,073 CAPITAL OUTLAY 606400 Vehicles and Equipment 4,050 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 4,050 0 0 0 0 0 0 TOTAL ADMINISTRATIVE SERVICES 571,115 651,177 672,001 695,567 688,739 775,489 693,359 31 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET MANAGEMENT INFORMATION SYSTEMS DIVISION The Management Information Systems division consists of four (4) full-time and two (2) part-time staff members. This division is responsible for the purchase, operation, and maintenance of the City's approved computerized hardware and software infrastructure, and either provides or recommends training for its use. We also oversee the live broadcast of the City's meetings, 24 hour broadcasting of COSty and creation/maintenance of all City websites. This division provides support for approximately 200 computers, printers and other systems including computerized physical access control, Police Department's computer infrastructure, accounting, Community Development's GIS, computerized fuel monitoring and also oversees the Working Waterfront technology. MIS supports hardware and software for the Internet/Intranet accounts, maintenance of email system, telephone system, and manages City issued cellular devices. MIS coordinates with other departments relating to use and configuration of the records imaging software (Laserfiche) and other departmental records management software systems. FISCAL YEAR 2020 ACCOMPLISHMENTS FISCAL YEAR 2021 GOALS AND OBJECTIVES PERFORMANCE MEASURES Actual Actual Actual Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 IWorkorders Processed 2730 2775 2700 Server/Network/Phone Outages Serviced 22 15 10 Web/COS-TV Workorders Processed 694 810 800 Programs Aired Live on COS -TV 101 122 120 User Training hours performed/supported 30 30 100 Projected 2020/2021 32 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET MANAGEMENT INFORMATION SERVICES PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 8.00% 5.00% Netvmrk Analysis. Design. and Configuration - This includes the assessment of the citys' current data needs, as well as projected needs for all software and hardware, and the documentation of all systems. 20.00% 20.00% End User Sum - This includes hardware troubleshooting and repair, as well as, assisting users in the use of all data resources. 2.00% 2.00% Network Administration - This includes the daily administration of network resources such as maintaining user accounts, e-mail accounts, data backup etc... 3.00% 2.00% Division Administration - This includes the functions necessary to support the internal administrative needs of the MIS division's resources and personnel. 5.00% 5.00% Technology Research andDevelonment - This is the time necessary to research and evaluate technology related products and services for purchase and implementation. 10.000/0 25.00% Broadcasting/Recording,/Content Creation - broadcast board meetings live from council chambers. Filming forcommericals or other productions as directed. Creation of the daily programming schedule. Creation of all the video files for the Web Archive service. Creation of print advertising/banners as requested. Creation ofCOSty slides as needed. Any items needed are requested via work order. 5.00% 2.00% Wehsite Suogrt - posting of all agendas & packets, adding the city's events to the events calendar on the city's main site. Making any additions or changes that are needed for the information on all the city's websites to stay up-to-date. Any additions or changes are requested via work orders. 20.00% 15.00% Maintenance - monitoring and addressing MIS techincal items. These include servers, switches, and other specialized hardware that is essential to the day to day operations of the MIS division. This includes the daily administration of network resources such as maintaining user accounts, e-mail accounts, data backup etc... 25.00% 20.00% Security & Training - securing all endpoints and servers against unwanted intrusion. Training of end users on safe usage of city provided technology. Making sure that systems have all needed patches. Securing all internet based services against hacking/breaches. 2.00% 4.000/0 Records Management - Maintain the electronic records for the the City of Sebastian. This includes the public emails and the laserfiche system work with the the City Clerks office to ensure our the city's electronic record storage is both user/public friendly and secured. 100.000/0 100.000/01 MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Management Information Systems is $ 508,634, this compares to the 2019-2020 projected expenditures of $ 536,497, a decrease of $ 27,863, or-5.19%. FY 16/17 FY 17/18 FY 18/19 Actual Actual Actual Personal Services $ 111,969 $ 246,755 $ 314,098 $ Operating Fxpenses 51,456 138,267 126,311 Capital Outlay - - 24,320 Total $ 163,425 $ 385,022 $ 464,729 $ Amended Projected FY 19/20 FY 19/20 FY 20/21 Budget Fxpenditures Budget Difference 348,448 $ 347,173 $ 351,218 $ 4,045 188,412 188,412 157,416 (30,996) 912 912 - (912) 537,772 $ 536,497 $ 508,634 $ (27,863) Fiscal Year2020-2021 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures: 1. Personal Services - Slight increase due to having positions full all year. 2. Operating Expenses - Decrease due primarily to website redesign being completed in prior year. 3. Capital Outlay - No General Fund capital requested this year. Difference $ 4,045 $ (30,996) $ (912) 33 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I PERSONAL SERVICES SCHEDULE MANAGDEM INFORMATION SERVICES FULLTB EEQUIVAL M Projected PAY Amended Fgpenditure Budget POSrMN RANGE 18/19 19/20 19/20 20/21 19/20 20/21 MIS Manager 55,588 / 100,058 1.00 1.00 1.00 1.00 $ 79,230 $ 79,000 MIS Systems Administrator 48,529/ 87,352 1.00 1.00 1.00 1.00 53,825 53,500 MIS Technical Analyst 37,528 / 67,550 1.00 1.00 1.00 1.00 60,950 60,750 MIS Technician 32,698 / 58,857 1.00 1.00 1.00 1.00 37,700 37,500 Audio Visual Technician (Part Time) $10.00/hr-$13.64/hr 0.50 1.00 1.00 1.00 25,835 31,750 Audio Visual Technician (Temp) $10.00/hr 0.50 0.00 0.00 0.00 - 5.00 5.00 5.00 5.00 TOTAL SALARIES $ 257,540 $ 262,500 Overtime 4200 3,000 FICA Taxes 18,850 20,311 Deferred Compensation 21,177 21,038 Croup Health Insurance Premium 44,860 43,830 Employee Assistance Program 63 63 Worker's Comp Insurance 483 476 Total Personal Services $ 347,173 $ 351218 CAPITAL OUTLAY SCHEDULE MANAGEMENT INFORMATION SERVICES -TO BEFUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR DESCRIPTION 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Server/Host Update $ 43,195 $ 43,195 $ 43,195 $ 43,195 $ - $ 172,780 Citywide Computers 35,000 45,000 35,000 45,000 35,000 195,000 A/V Equipment - Closed Captioning 75,000 - - - - 75,000 Broadcast Equipment 10,000 10,000 10,000 10,000 10,000 50,000 Phone System 100,000 - - - - 100,000 Network Infrastructure 39,000 30,000 30,000 30,000 30,000 159,000 Over the Air Connections - 10,000 20,000 - - 30,000 Core and Remote Switches - - - 25,000 20,000 45,000 Total $ 302,195 $ 138,195 $ 138,195 $ 153,195 $ 95,000 $ 826,780 34 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'� MANAGEMENT INFORMATION SYSTEMS Code:010021 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533120 Consultants 533400 Other Contractual Services 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Phone 534110 Internet Access 534120 Postage 534130 Express Mail 534420 Equipment Leases 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL MANAGEMENT INFORMATION SYSTEMS DIVISION FY 16/17 FY 17/18 FY 18/19 Actual Actual Actual Amended FY 20/21 Proposed FY 19/20 FY 19/20 Dept FY 20/21 Bud et Projected Re uest Budset 86,749 186,051 226,891 263,250 257,540 269250 262,500 0 5,178 9,770 0 0 0 0 678 2,355 6,037 3,000 4200 3,000 3,000 6,785 14,409 17,702 20 292 18,850 20,827 20,311 7,449 14,830 18,939 21,038 21,177 21,555 21,038 10,023 23,579 34,150 40,198 44,860 49,428 43,830 43 0 0 0 0 0 0 40 0 58 63 63 70 63 202 354 551 607 483 487 476 111,969 246,755 314,098 348,448 347,173 364,617 351,218 0 38,056 15202 8,000 0 2,000 2,000 0 615 0 40,000 40,000 0 0 280 575 825 700 0 700 700 7,634 308 0 0 0 0 0 819 1,407 1,766 2,160 1,975 1,980 1,980 1,414 16,043 17,643 21,850 21,850 21,820 21,820 5 58 74 50 0 0 0 11 106 63 100 0 100 100 0 69 68 72 180 216 216 30215 39,956 69,134 87,475 87,475 100,000 100,000 1,690 1,049 0 0 0 0 0 328 1,806 1,346 200 850 0 0 7,900 30,458 10,424 5235 13,495 7,000 7,000 245 78 0 200 317 200 200 501 4,684 5,566 19,420 19,420 21,000 21,000 0 0 0 100 0 100 100 415 2,999 4200 2,850 2,850 2,300 2,300 51,456 138,267 126,311 188,412 188,412 157,416 157,416 0 0 24,320 912 912 0 0 0 0 24,320 912 912 0 0 163,425 385,022 464,729 537,772 536,497 522,033 508,634 35 (CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'fl rnvoF E BAST!1 N HOME OF PELICAN ISLAND This Page Intentionally Left Blank 36 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEA POLICE DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS The Fiscal Year2020-2021 proposed budget for the Police Department as a whole is $ 6,308,718. This compares to the 2019- 2020 projected expenditures of $ 6,320,481, a decrease of $ 11,763 or-.2%. Amended Projected FY 16117 FY 17118 FY 18119 FY 19120 FY 19120 FY 20121 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 4,545,579 $ 5,045,701 $ 5,461,741 $ 5,705,426 $ 5,646,611 $ 5,639,884 $ (6,727) Operating Expenses 523,326 548,151 568,865 620,080 584,367 628234 43,867 Capital Outlay 24,561 59,754 59,224 94,369 89,503 40,600 (48,903) Total $ 5,093,466 $ 5,653,606 $ 6,089,830 $ 6,419,875 $ 6,320,481 $ 6,308,718 $ (11,763) Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: Difference 1. Personal Services - Decrease due to two retirement payouts made in prior year. $ (6,727) 2. Operating Expenses - Increase due to anticipated additional maintenance and increases in services. $ 43,867 3. Capital Ouday - Decrease due to less new equipment or replacement items needed this year. $ (48,903) I11�C5[ li Sebastian Police Departrnent Cost Allocation Code F}lforeement Policc nistralion 4% re 0 per atio ns 56% 37 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I POLICE ADMINISTRATION PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL POLICE OPERATIONS PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL POLICE INVESTIGATIONS PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL FY 16/17 Actual FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Budaet Projected Budge $ 883,814 $ 919,624 $ 919,091 $ 919,839 $ 866,516 $ 726,981 120,669 119,785 133,314 155,440 140,640 135,654 - 36,465 - 20,000 19,694 - $ 1,004,482 $ 1,075,874 $ 1,052,404 $ 1,095,279 $ 1,026,850 $ 862,635 $ 2,308,436 $ 2,727,327 $ 3,100,165 $ 3,079,499 $ 3,097,397 $ 3,161,351 270,954 294,835 290,787 301,989 279,597 310,557 19,373 23,289 21,778 46,316 42,700 30,000 $ 2,598,763 $ 3,045,451 $ 3,412,730 $ 3,427,804 $ 3,419,694 $ 3,501,908 $ 603,083 $ 648,579 $ 664,952 $ 891,625 $ 884,682 $ 939,003 106,217 106,054 115,848 131,773 134,286 147,479 5,188 - 37,446 28,053 27,109 10,600 $ 714,488 $ 754,632 $ 818,247 $ 1,051,451 $ 1,046,077 $ 1,097,082 POLICE DIS PATC H PERSONAL SERVICES $ 600,680 $ 590,500 $ 611,731 $ 642,853 $ 626,537 $ 639,942 OPERATING EXPENDITURES 10,349 8,563 10,307 10,840 12,063 13,836 CAPITAL OUTLAY - - - - - - TOTAL $ 611,029 $ 599,063 $ 622,038 $ 653,693 $ 638,600 $ 653,778 POLICE CODE ENFORCEMENT PERSONAL SERVICES $ 149,566 $ 159,672 $ 165,801 $ 171,610 $ 171,480 $ 172,607 OPERATING EXPENDITURES 15,138 18,914 18,610 20,038 17,781 20,708 CAPITAL OUTLAY - - - - - - TOTAL $ 164,704 $ 178,587 $ 184,410 $ 191,648 $ 189,261 $ 193,315 TOTALS PERSONAL SERVICES $ 4,545,579 $ 5,045,701 $ 5,461,741 $ 5,705,426 $ 5,646,611 $ 5,639,884 OPERATING EXPENDITURES 523,326 548,151 568,865 620,080 584,367 628,234 CAPITAL OUTLAY 24,561 59,754 59,224 94,369 89,503 40,600 TOTAL $ 5,093,466 $ 5,653,606 $ 6,089,830 $ 6,419,875 $ 6,320,481 $ 6,308,718 ii 'CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11 POLICE ADMINISTRATION The Police Administrative Division includes the office of the Chief, Professional Standards, Training, Accreditation, Alarm Administration, and Police Volunteers. This division coordinates the efforts of the division commanders, oversees the budget, conducts internal investigations and background investigations for new employees, and is responsible for strategic planning. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Provided professional law enforcement services to the community through the various divisions, ensuring transparency and dedication. ✓ Continued staff development through leadership and mentoring programs, both internal and external. ✓ Increased the number of community outreach programs multiplying citizen contacts. ✓ Provided 3 full time SRO's to our schools maintaining a good working relationship with faculty, staff and students to include safety training. FISCAL YEAR 2020 GOALS AND OBJECTIVES ➢ Continue to provide a safe environment to live and work for residents, visitors, and commuters. ➢ Continue to educate our community through training, social media, and professional interactions. ➢ Continue to research and utilize available resources to benefit the community as a whole. ➢ Continue with first year requirements of reaccreditation status with Commission for Florida Accreditation as an Excelsior agency. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 Civic meetings attended 100 132 125 125 125 Policies reviewed 123 200 136 200 136 Unit staff meetings attended 12 12 12 12 12 Senior staff meetings attended 24 24 24 24 24 IStaff inspections performed 4 4 4 4 4 Computerized statistical reviews 12 12 12 12 12 Crime Prevention Information needs 30 51 43 50 50 Youth & Bike Safety Events 30 36 7 40 10 Community Events 62 67 67 65 65 Background Investigations 20 25 20 20 20 Training Assistance 24 24 16 24 24 Internal Investigations 1 3 6 2 2 Conduct 40 hrs of training for officers 39 43 43 43 43 [Conduct training for civilian employees 40 60 55 50 55 1 Recruiting and promotional Activities 36 36 36 36 36 Number of citations processed 670 788 1078 850 1000 Number of warnings processed 2510 2891 3548 3200 3500 Number of reports processed 3262 2892 2382 3000 2500 Number of parking citations processed 49 56 30 60 45 Number of trespass warnings processed 149 124 162 150 150 Statistical reports completed 30 30 40 36 40 W CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET1 POLICE ADMINISTRATION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 36.00% 36.0(No General Management - Direct department, develop and expand citizen involvement and public education. Meet with civic groups, media, and other public and private groups. General administrative duties managing the department. 2.00% 2.00% Professional Standards - Oversee all internal affairs investigations and conduct two staff inspections during the year. Oversee all background investigations. Insure that accreditation standards are followed and documented. 1.009/0 1.00% Staff Inspections 33.00% 33.00% Records Management - Processing, distributing and entering incident reports, citations, warnings, parking tickets, trespass warnings, and otherrelated records management forthe Divisions of the Police Department. 23.00% 23.001/o Citizen Reauests - Respond to citizen and agency requests for incident reports, accident reports, and local checks by fax, mail or phone. Providing officers with information when requested, signing for, processing and entering subpoenas. Providing records information to citizens in person or by phone. 4.00% 4.00% Reporting - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update pin map. 1.000/0 1.00% Administrative - Mail correspondence to housewatch participants and to program donors, collect copy fees, s ignoff citation fees and alarm fees. 1 100.00% 100.00% POLICE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Police Administration is $ 862,635. This compares to the 2019-2020 projected expenditures of $1,026,850 (excluding State Pension funds), a decrease of $164,215, or-16.0%. Amended Projected FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 883,814 $ 919,624 $ 919,091 $ 919,839 $ 866,516 $ 726,981 $ (139,535) Operating Expenses 120,669 119,785 133,314 155,440 140,640 135,654 (4,986) Capital Outlay - 36,465 - 20,000 19,694 - (19,694) Total $ 1,004,482 $ 1,075,874 $ 1,052,404 $ 1,095,279 $ 1,026,850 $ 862,635 $ (164,215) Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures: Difference 1. Personal Sertices - Decrease due to two retirement payouts in prior year and transfer out of a part ime position. $ (139,535) 2. Operating Expenses - Decrease due primarily to lower expenses in a non -accreditation year. $ (4,986) 3. Capital Outlay - Decrease due to no capital outlay requested this year. $ (19,694) it CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE POLICE ADMINISTRATION FULL TE14EE EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 18/19 19/20 19/20 20121 19/20 20/21 Chief of Police 78,967 / 142,140 1.00 1.00 1.00 1.00 $ 145,100 $ 121,500 *Retirement Payout -Police Chief 69,100 - Deputy Chief of Police 62,565 / 112,616 1.00 1.00 1.00 1.00 121,200 117,500 *Drop Payout -Deputy Chief 57,040 - Captain 60,742 / 109,336 1.00 1.00 1.00 1.00 47,750 103,000 Administrative Supervisor 40,244 / 72,439 1.00 1.00 1.00 1.00 47,200 47,000 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 42,650 42,500 Records Specialist II 30,821 / 55,478 1.00 1.00 1.00 1.00 42,445 35,000 Records Specialist 1 26,587 / 47,856 1.00 1.00 1.00 1.00 27,100 32,000 Logistics Specialist P/T $ 12.36/hr 0.50 0.50 0.50 0.50 13,000 12,750 COPE Specialist P/T * $ 12.36/hr 0.50 0.50 0.50 0.00 4,000 - 8.00 8.00 8.00 7.50 TOTAL SALARIEINS $ 616,585 $ 511,250 Overtime 1,000 500 * Position transferred to Investigations FICA Taxes 47,500 39,273 Division in FY21. Clothing Allowance 1,620 1,620 Deferred Compensation 14,350 14,292 Chapter 185 Pension 111,794 79,344 Group Health Insurance Premium 57,445 67,187 Employee Assistance Program 107 111 Worker's Comp Insurance 16,115 13,404 Total Personal Services $ 866,516 $ 726,981 41 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET POLICE ADMINISTRATION Code: 010041 Amended FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budget Projected Request Bud et PERSONAL SERVICES 511200 Regular Salaries 529,259 522,105 500,453 662,468 616,585 524,000 511,250 511300 Temporary Salaries 8,847 9,801 22,659 0 0 0 0 511400 Overtime 810 389 472 682 1,000 500 500 512100 FICA Taxes 40,636 40,282 39,516 50,748 47,500 40,248 39,273 512215 Clothing Allowance 2,138 1,980 1,620 1,620 1,620 1,620 1,620 512225 Deferred Compensation 12,592 13,258 14,329 14,220 14,350 14,630 14,292 512250 Chapter185 Retirement 54,528 77,663 73,733 111,794 111,794 81,316 79,344 512251 Chapter 185 State Shared Revenue 168,628 188,923 198,770 0 0 0 0 512301 Croup Health Insurance Premium 43,909 52,651 53,907 57,959 57,445 75,447 67,187 512305 Dependant Health Ins Premium 12,446 0 0 0 0 0 0 512309 Employee Assistance Program 192 0 111 111 107 122 111 512400 Workers Comp Insurance 9,828 12,572 13,521 20,237 16,115 13,735 13,404 TOTAL PERSONAL SERVICES 883,814 919,624 919,091 919,839 866,516 751,618 726,981 OPERATING EXPENDITURES 533100 Professional Services 2,743 1,383 600 3,800 3,800 600 600 533400 Other Contractual Services 25 25 25 25 25 5,025 25 533415 Janitorial Services 11,017 0 0 0 0 0 0 533500 Investigations 320 917 350 500 500 500 500 534000 Travel and Per Diem 2,899 3,180 8,060 6,000 6,000 6,000 6,000 534101 Telephone 7,936 8,921 7,286 10,600 5,675 5,820 5,820 534105 Cellular Telephone 2,629 2,416 1,885 1,920 1,900 1,800 1,800 534110 Internet Services 3,039 3,039 2,642 2,615 220 433 433 534120 Postage 1,285 1,052 1,643 1,000 800 1,500 1,500 534310 Electric 29,202 24,858 26,839 26,250 29,350 29,350 29,350 534320 Water/Sewer 3,082 2,946 2,795 3,000 2,950 3,100 3,100 534420 Equipment Leases 3,194 3,139 3,110 3,250 3,610 3,636 3,636 534500 Insurance 0 5,609 0 5,700 7,090 0 0 534610 R&M -Buildings 0 5,925 4,878 10,000 10,000 10,000 10,000 534620 R&M -Vehicles 1,035 1,479 543 500 500 750 750 534630 R& M -Office Equipment 32,104 33,585 46,725 48,000 48,000 51,580 45,460 534640 R & M-Operating Equipment 33 0 189 1,000 1,000 1,000 1,000 534650 R & M-Radio 200 35 0 100 100 100 100 534800 Promotional Activities 1,000 937 722 1,000 1,000 1,000 1,000 534820 Designated Expenditure (Greer Donation) 1,509 3,886 6,989 8,000 4,000 0 0 535200 Departmental Supplies 5,628 5,289 5,107 6,700 3,755 7,000 7,000 535210 Computer Supplies 47 54 147 880 877 980 880 535230 Small Tools and Equipment 649 0 0 500 500 1,000 1,000 535260 Gas and Oil 3,922 4,648 4,646 5,000 3,000 5,000 5,000 535270 Unifomu and Shoes 1,471 789 550 800 1,000 1,000 1,000 535275 Safety Equipment 0 0 0 100 100 100 100 535410 Dues and Memberships 2,370 2,839 3,090 3,200 2,888 3,500 3,500 535420 Books and Publications 125 614 215 0 0 2,100 1,100 535450 Training and Education 3206 2,220 4,278 5,000 2,000 5,000 5,000 TOTAL OPERATING EXPENDITURES 120,669 119,785 133,314 155,440 140,640 147,774 135,654 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 16,965 0 20,000 19,694 0 0 606405 Vehicles and Equipment (Designated Funds) 0 19,500 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 36,465 0 20,000 19,694 0 0 TOTAL POLICEADMINISTRATION 1,004,482 1,075,874 1,052,404 1,095,279 1,026,850 899,392 862,635 42 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I POLICE OPERATIONS DIVISION The Operations Division is the most visible component of the police department and is tasked with 24hour/7 day service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering calls for service and patrolling the city limits. The Operations Division is comprised of four squads of 6 sworn personnel including four K-9 units and one full-time traffic officer. Several officers also provide extra duty services such as the SRT (Special Response Team). The SRT is responsible for serving high risk warrants, handling barricaded subjects, or any other special incidents requiring highly trained and equipped personnel. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Completed skills and training in the area of active shooter/threat training. ✓ Completed the issuance of protective equipment for all sworn personnel. ✓ Developed leadership, mentoring and succession planning through various educational sources. ✓ Increased our police -community interactions. FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Continue to expand our police -community interactions through the COPE initiative. ➢ Continue to increase public education and awareness of self-defense and safety through the COPE initiative. ➢ Increase traffic enforcement and crash prevention with a full time traffic unit. ➢ Increase water patrol, safety checks, and general vessel operations along our waterways. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 Traffic Stops 3225 3,953 5,036 4,000 5,000 Officer Initiated Activity 14,024 17,687 20,591 19,000 20,000 Traffic Enforcement 1,004 1,437 2,045 1,500 2,000 Parking Enforcement 107 151 121 100 110 Alarms 711 650 565 600 600 Written Warnings Traffic Stops 2,519 2,870 3,728 3,000 3,500 Calls for Service 37,265 48,610 33,427 50,000 45,000 Adult Arrests 300 437 545 440 500 Juvenile Arrests 59 28 30 30 30 Buckle up and DUI enforcement waves 2 2 1 4 2 K-9 usage reports 46 42 26 75 30 IK-9 training days 52 52 52 52 48 Boat safety inspections 32 8 4 40 40 43 CITY OF SEBASTIAN.) FLORIDA 2020/2021 ANNUAL BUDGET POLICE OPERATIONS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 40.009/6 40.00% malls for Service - respond to calls for service. 18.001/6 18.00% Traffic Stops and Citations - Conduct traffic stops and issue citations and warnings. 15.00% 15.00% Investigations - Conduct vehicle crash investigations. 2.50% 2.00% Criminal Transportation - Transport arrested adults and juveniles to respective detention facilities. 4.50% 4.00% Trainin¢ and Professional Development - Provide a minimum of 40 hours of training to all members of the division. 13.00% 12.00% Patrol and Crime Prevention - Maintain patrol logs and direct patrols to reduce opportunistic crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in task force operations. 4.00% 4.00% K 9 Unit - Responsible for directed patrol and request for officer assists. 2.00% 4.00% Motorcvcle/Traffic Unit - Crurunnal and non -criminal traffic law enforcement and accident investigations 1.000/0 1.00% Marine Unit - Patrol waterways, enforce marine laws and perform water rescues. 100.000/0 100.00% POLICE OPERATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Police Operations Division is $ 3,501,908. This compares to the 2019-2020 projected expenditures of $ 3,419,694, an increase of $ 82,215 or 2.4%. Amended Projected FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 2,308,436 $ 2,727,327 $ 3,100,165 $ 3,079,499 $ 3,097,397 $ 3,161,351 $ 63,955 Operating Expenses 270,954 294,835 290,787 301,989 279,597 310,557 30,960 Capital Outlay 19,373 23,289 21,778 46,316 42,700 30,000 (12,700) Total $ 2,598,763 $ 3,045,451 $ 3,412,730 $ 3,427,804 $ 3,419,694 $ 3,501,908 $ 82,215 Fiscal Year2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: 1. Personal Services - Increase due to longevity increases and having positions full all year. 2. Operating Expenses - Increase due to anticipated rise in cost of ammtzinition, fuel, and vehicle maintenance. 3. Capital Outlay - Decrease due to less new or replacemement equipment needed this year. Difference $ 63,955 $ 30,960 $ (12,700) iu CITY OF SEBASTIAN9 FLORIDA 2020/2021 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE POLICEOPERATIONS DIVISION FULL TFM EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Lieutenant 57,256 / 106,061 1.00 1.00 1.00 1.00 96,710 97,000 Sergeant 51,357 / 90,234 4.00 4.00 4.00 5.00 308,725 354,750 Officer 40,608 / 71,348 29.00 27.00 27.00 26.00 1,445,715 1,403,750 34.00 32.00 32.00 32.00 TOTAL SALARIES $ 1,851,150 $ 1,855,500 Overtime 220,000 240,000 FICA Takes 156,465 161,628 Clothing Allowance 17,788 17,280 Chapter 185 Retirement 472,914 486,156 Group Health Insurance Premium 316,125 323,244 Employee Assistance Program 505 507 Worker's Comp Insurance 62,450 77,036 Total Personal Services $ 3,097,397 $ 3,161,351 CAPITAL OUTLAY S CHEDULE POLICE OPERATIONS DIMS ION -TO BE FUNDED BY GENERAL FUND EXPFNDMILES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL COPE Vehicles Graphic Wraps $ 5,000 $ $ $ $ $ 5,000 SRT Ballistic Helmets (8) 8,000 8,000 Tasers(5) 7,500 7,500 7,500 7,500 7,500 37,500 Ballistic Shields 3,000 - - 3,000 3,000 9,000 Ballistic Helmets 1,500 - - 1,500 1,500 4,500 Rifles (5) 5,000 5,000 5,000 - - 15,000 Ballistic Vest/Rifle Plates - 13,000 20,000 8,000 8,000 49,000 Mobile Radios (10) 30,500 - - - 30,500 SRT Tactical Vest/Rifle Plates (8) - - - - 16,000 16,000 $ 30,000 $ 56,000 $ 32,500 $ 20,000 $ 36,000 $ 174,500 POLICE OPERATIONS DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Police Vehiclesw/Equipment $ 373,500 $ 300,000 $ 305,000 $ 310,000 $ 315,000 $ 1,603,500 $ 373,500 $ 300,000 $ 305,000 $ 310,000 $ 315,000 $ 1,603,500 45 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETi POLICE OPERATIONS Code:010043 Amended FY20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budge Projected Request Budget PERSONAL SERVICES 511200 Regular Salaries 1,426,778 1,623,057 1,858,645 1,827,400 1,851,150 1,899,250 1,855,500 511300 Temporary Salaries 965 22,793 0 0 0 0 0 511400 Overtime 235,443 251,591 267,264 200,000 220,000 240,000 240,000 512100 FICA Taxes 130506 142,313 158,556 155,928 156,465 164,975 161,628 512215 Clothing Allowance 14,333 15,042 17,573 17,280 17,788 17,280 17280 512250 Chapter 185 Retirement 237,861 374,831 417,075 472,914 472,914 496,306 486,156 512301 Group Health Insurance Premium 157,464 245,633 307,803 327,075 316,125 362,835 323,244 512305 Dependant Health Ins Premium 53,575 0 0 0 0 0 0 512309 Employee Assistance Program 640 0 528 507 505 558 507 512400 Worker's Comp Insurance 50,871 52,067 72,722 78,395 62,450 78,709 77,036 TOTAL PERSONAL SERVICES 2,308,436 2,727,327 3,100,165 3,079,499 3,097,397 3,259,913 3,161,351 OPERATING EXPENDITURES 533400 Other Contractual Services 0 0 4,844 0 0 0 0 533500 Investigations 52 427 0 100 0 0 0 534000 Travel and Per Diem 2,902 7,637 4,258 7,000 5,000 8,000 8,000 534105 Cellular Telephone 3,814 5,357 7,044 7,140 6,900 6,900 6,900 534110 Internet Access 16,038 16,346 15,422 14,717 14,175 14,717 14,717 534120 Postage 0 102 222 100 90 100 100 534130 Express Mail Charges 61 88 201 100 120 150 150 534420 Equipment Leases 1,040 1,109 1,099 1,250 840 720 720 534620 R & M -Vehicles 65,921 67,308 59,931 50,000 45,000 50,000 50,000 534630 R & M - Office Equipment 1,322 718 1,366 1,180 700 8,770 8,770 534640 R & M-Operating Equipment 6,814 7,364 8,480 7,000 7,200 7,300 7,300 534650 R & M-Radio 3,453 1,722 1,033 1,500 400 1,500 1,500 534800 Promotional Activities 200 371 557 500 500 500 500 534810 K-9 Expenditures 3,292 4,925 3,128 5,000 4,600 5,000 5,000 535200 Departmental Supplies 21,899 29,734 36,468 37,228 37,228 42,000 42,000 535210 Computer Supplies 0 87 128 100 100 100 100 535230 Small Tools and Equipment 16,137 7,025 9,897 24,044 24,044 13,000 13,000 535260 Gas and Oil 80,456 97,141 99,128 100,000 90,000 100,000 100,000 535270 Uniforms and Shoes 33,863 36,019 21,088 28,000 28,000 28,000 28,000 535275 Safety Equipment 7,513 (47) 888 5,000 2,500 5,000 5,000 535410 Dues and Memberships 100 430 860 1,030 1,200 1,200 1,200 535420 Books -and Publications 170 517 1,500 1,000 1,000 3,000 3,600 535450 Training and Education 5,908 10,454 13,245 10,000 10,000 12,000 14,000 TOTAL OPERATING EXPENDITURES 270,954 294,835 290,787 301,989 279,597 307,957 310,557 CAPITAL OUTLAY 606400 Vehicles and Equipment 19,373 23,289 21,778 46,316 42,700 60,500 30,000 TOTAL CAPITAL OUTLAY 19,373 23,289 21,778 46,316 42,700 60,500 30,000 TOTAL POLICE OPERATIONS DIVISION 2,598,763 3,045,451 3,412,730 3,427,804 3,419,694 3,628,370 3,501,908 we CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I POLICE INVESTIGATIONS DIVISION The investigators assigned to this division work on cases involving crimes against persons, crimes against property, and general investigations, including narcotic and vice investigations. The Evidence Technician is the custodian of the evidence/property room and processes crime scenes for evidence. A primary focus of this Division is to nurture cooperation with other law enforcement agencies and to foster community involvement and promote awareness events. The Crime Analyst provides intelligence support internally and externally for the law enforcement community. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Continued advanced training for the investigators to ensure up-to-date tactics are being employed. ✓ Moved evidence from the Police Department evidence room to the new on -site evidence building. ✓ Obtained and utilized digital forensic software to the evidence/crime scene unit for digital recovery and seizures. ✓ Continued to utilize resources to assist investigators in solving and preventing crimes. FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Continue advanced training for investigators to ensure up-to-date tactics are being employed. ➢ Continue to utilize resources to assist investigators in solving and preventing crimes. ➢ Steer the agency to intelligence gathering and analyzing techniques and programs. ➢ Purge property and evidence in accordance with state law. ➢ Provide professional investigative services to the victims of crimes. PERFORMANCE MEASURES 11'erformance Indicators Burglary Investigations (Assault Investigations Sexual Assault Investigations I Vehicle Theft Investigation (Robbery Investigations (Larceny Investigations (Murder/Attempted Murder Investigations Actual Actual Actual Projected Projected 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 54 41 97 55 70 191 195 152 200 180 5 3 9 4 5 16 10 19 18 16 8 6 3 7 5 347 246 537 300 400 0 0 0 0 0 47 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET POLICE INVESTIGATIONS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 Investigations - Investigate reported criminal offenses, complete reports on same, conduct interviews, 50.00% 50.00% review and assist in the prosecution of suspects. 15.00% 14.00% On Scene Investigations - Perform on -scene investigations and process crime scenes. 10.00% 9.00% Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court. 10.000/0 10.000/0 Investigations Assistance -Assist Uniform Division and other agencies with investigations. 8.00% 10.00% Training and Professional Dewlooment. 2 00% 2 00% Community Meetines/Community Policing 5.00% 5.00% Backgrounds 100.000% 100.00% POLICE INVESTIGATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2020-21 proposed budget for Police Investigations is $ 1,097,082. This compares to the 2019-2020 projected expenditures of $1,046,077, an increase of $ 51,005 or 4.9%. FY 16/ 17 FY 17/ 18 Actual Actual Personal Services $ 603,083 $ 648,579 $ Operating Expenses 106,217 106,054 Capital Outlay 5,188 - Total $ 714,488 $ 754,632 $ Amended Projected FY 18/19 FY 19/20 FY 19/20 FY20/21 Actual Budget Expenditures Budget Difference 664,952 $ 891,625 $ 884,682 $ 939,003 $ 54,321 115,848 131,773 134,286 147,479 13,193 37,446 28,053 27,109 10,600 (16,509) 818,247 $ 1,051,451 $ 1,046,077 $ 1,097,082 $ 51,005 Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: 1. Personal Services - Increase due to transfer in of a part time position and a position reclassification.. 2. Operating Expenses - Increase due primarily to crime lab services fee increase as well as equipment maintenance costs. 3. Capital Outlay - Decrease due to less new equipment needed this year. Difference $ 54,321 $ 13,193 $ (16,509) CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I PERSONAL SERVICES SCHEDULE POLICEINVESTIGATIONS DIVISION FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Lieutenant 57,256 / 106,061 1.00 1.00 1.00 1.00 $ 68,490 $ 70,750 Sergeant 51,357 / 90,234 1.00 1.00 1.00 1.00 63,115 59,500 Investigators 40,608 / 71,348 4.00 6.00 6.00 6.00 356,300 362,500 Evidence Supervisor 47,028 / 84,651 0.00 0.00 0.00 1.00 - 48,250 Evidence Technician 33,679 / 60,622 1.00 1.00 1.00 0.00 39,470 - Evidence Technician P/T* $ 16.19/hr 0.00 0.00 0.00 0.50 - 21,050 Crossing Guards (Temp) $ I0.00/hr 5.00 5.00 5.00 5.00 33,610 43,500 12.00 14.00 14.00 14.50 TOTAL S ALARIES $ 560,985 $ 605,550 Overtime 44,700 44,000 * Position transferred from Admin FICA Taxes 47,700 50,491 Division in FY21. Clothing Allowance 9,750 10,460 Deferred Compensation 4,500 4,841 Chapter 185 Retirement 119,106 121,278 Group Health Insurance Premium 78,325 77,958 Employee Assistance Program 143 143 Worker's Comp Insurance 19,473 24,282 Total Personal Services $ 884,682 $ 939,003 CAPITAL OUTLAY SCHEDULE POLICE INVESTIGATIONS DIVISION - FUNDED BY GENERAL FUND EXPENDrrURFS PER FISCAL YEAR Description 2020/21 2021/22 2 22/23 2023/24 2024/25 TOTAL PENLdNK Server $ 3,000 $ - $ - $ - $ - $ 3,000 Surveillance Equipment 7,600 - - - - 7,600 $ 10,600 $ - $ - $ - $ - $ 10,600 1 i• CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET POLICE INVESTIGATIONS DIVISION Code: 010047 Amended FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budget Projected Request Budget PERSONAL SERVICES 511200 Regular Salaries 334,513 369,878 376,797 526,150 527,375 573,800 562,050 511300 Temporary Salaries 58,503 51,731 43,308 43,500 33,610 43,500 43,500 511400 Overtime 51,292 34,868 39,755 35,000 44,700 44,000 44,000 512100 FICA Taxes 33,627 34,813 35,090 46,853 47,700 51,390 50,491 512215 Clothing Allowance 7,450 7,804 7,848 10,460 9,750 10,460 10,460 512225 Deferred Compensation 3,445 3,870 4,109 4,102 4,500 4,841 4,841 512250 Chapter 185 Retirement 45,918 76,072 84,427 119,106 119,106 124,004 121,278 512301 Group Health Insurance Premium 41,236 54,879 55,655 81,858 78,325 87,972 77,958 512305 Dependant Health Ins Premium 16,170 0 0 0 0 0 0 512309 Employee Assistance Program 146 0 95 143 143 157 143 512400 Worker's Comp Insurance 10,784 14,665 17,869 24,453 19,473 24,738 24,282 TOTAL PERSONAL SERVICES 603,083 648,579 664,952 891,625 884,682 964,862 939,003 OPERATING EXPENDITURES 533100 Professional Services 67,889 70,417 72,749 82,000 80,668 84,649 84,649 533500 Investigations 181 491 780 800 800 800 800 534000 Travel and Per Diem 2,379 5,143 5,652 6,388 8,000 8,500 8,500 534105 Cellular Telephone 3,355 3,644 3,581 4,320 4,175 4200 4,200 534110 Internet Access 2,236 2,922 3,173 3,900 3,925 3,900 3,900 534115 On-line Services 1,603 1,647 1,704 1,752 1,747 1,800 1,800 534120 Postage 23 70 143 250 250 250 250 534130 Express Mail Charges 22 41 0 100 300 300 300 534400 Rent/Leases 391 391 0 576 576 576 576 534420 Equipment Leases 510 501 497 525 420 384 384 534620 R&M -Vehicles 6,345 4,169 5,944 4,000 4,000 5,000 5,000 534630 R & M -Office Equipment 1,202 858 1,252 1,200 1,375 5,020 5,020 534640 R & M-Operating Equipment 85 0 0 0 0 4,300 2,000 534650 R & M-Radio 79 35 0 100 100 100 100 534800 Promotional Activities 147 171 154 300 300 300 300 534920 Legal Ads 0 0 317 400 500 750 750 535200 Departmental Supplies 2,918 2,774 2,506 2,600 3,000 4,000 4,000 535210 Computer Supplies 72 0 90 912 1,000 1,000 1,000 535230 Small Tools and Equipment 185 313 0 200 200 200 200 535260 Gas and Oil 10,816 7,952 9,530 10,000 11,500 12,000 12,000 535270 Uniforms and Shoes 337 561 618 800 800 800 800 535275 Safety Equipment 1,016 293 293 750 750 750 750 535410 Dues and Memberships 25 400 470 700 700 1,000 1,000 535420 Books and Publications 0 0 200 200 200 200 200 535450 Training and Education 4,403 3,262 6,197 9,000 9,000 11,000 9,000 TOTAL OPERATING EXPENDITURES 106,217 106,054 115,848 131,773 134,286 151,779 147,479 CAPITAL OUTLAY 606400 Vehicles and Equipment 5,188 0 37,446 28,053 27,109 22,600 10,600 TOTAL CAPITAL OUTLAY 5,188 0 37,446 28,053 27,109 22,600 10,600 TOTAL POLICE INVESTIGATIONS DIVISION 714,488 754,632 818,247 1,051,451 1,046,077 1,139,241 1,097,082 50 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET POLICE DISPATCH UNIT The police Dispatch Unit operates around the clock and takes emergency and non -emergency calls for service from the public, and dispatches calls to officers, code enforcement and volunteers. They do investigative work for the officers utilizing the CAD, RMS, DAVID and FCIC/NCIC, provide information services to officers as well as citizens. They monitor and record the activities of officers, community service volunteers and code enforcement officers into the CAD system. Dispatch takes house watch requests from citizens for the volunteers to check while they are away. Dispatch works closely with the other dispatch centers in the surrounding cities and counties by transferring calls to them or receiving calls from them. Dispatch uses several state of the art automated systems, which are linked to statewide and nationwide databases. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ The third radio work station was upgraded. ✓ Implemented the LEAPS program to improve the training, evaluation and documentation flow for newly hired dispatchers. ✓ Ensured compliance through quarterly and annual audits. FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Educate the public on the 911 system, its operation and proper use. ➢ Fill the assistant communications supervisor position. ➢ Increase education and training for the 911 operators to ensure preparation for all emergencies and succession planning. ➢ Continue efficiently receiving and dispatching calls for service in an effort to provide meet the needs of our citizens. PERFO RMANC E MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 911 Calls Received 9,004 9,056 8888* 9,500 9,000 Code Violation Calls Received 6,773 8,712 9,239 8,000 8,500 (Total Calls Received 45,136 48,610 51,209 48,000 50,000 (Calls Per Dispatcher 5,015 5,401 5,689 5,500 5,500 (Administrative Calls Handled 37,846 45,644 17801 * 40,000 20,000 * System documenting issue caused the FY19 reported numbers to appear lower than they actually were 51 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I POLICE DISPATCH UNIT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 53.00% 53.00% Dispatch - Receive and dispatch calls for police services, including felony in progress and emergency calls. Supply information to officers and callers. Record police action taken on calls for service. 29.00% 29.00% Calls - Receive complaint calls from public and emergency 911 calls. 14.00% 14.00% Information Retrieval - Check auto tags, VINs, individuals, articles through the automated in-house records system and FCICINCIC systems. Send and receive LETS and fax messages. 2.00% 2.00% Code Enforcement - Receive, document and dispatch code enforcement complaints. 2.00% 2.00% Trainine and Professional Development. 100.00% 100.00% POLICE DISPATCH UNIT BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Police Dispatch is $ 653,778. This compares to the 2019-2020 projected expenditures of $ 638,600, an increase of $15,178, or 2.4%. Amended Projected FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 600,680 $ 590,500 $ 611,731 $ 642,853 $ 626,537 $ 639,942 $ 13,405 Operating Expenses 10,349 8,563 10,307 10,840 12,063 13,836 1,773 Capital Outlay - - - - - - - Total $ 611,029 $ 599,063 $ 622,038 $ 653,693 $ 638,600 $ 653,778 $ 15,178 Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: Difference 1. Personal Services - Increase due to having positions full all year. $ 13,405 2. Operating Expenses - Slight increase due primarily to increased training. $ 1,773 3. Capital Outlay - No capital outlay requested. $ - 52 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE POLICE DISPATCH UNIT FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Communications Supervisor 40244 / 72,439 1.00 1.00 1.00 1.00 $ 75,000 $ 72,750 Assistant Communications Supervisor 35,730 / 64,314 0.00 1.00 0.00 1.00 37,000 $ 37,400 Communication Technician 30,821 / 55,478 9.00 8.00 9.00 8.00 303,000 323,750 10.00 10.00 10.00 10.00 TOTAL SALARIES $ 415,000 $ 433,900 Overtime 60,000 40,000 FICA Taxes 35250 36253 Deferred Compensation 39,500 42,813 Group Health Insurance Premium 75,800 85,990 Employee Assistance Program 148 158 Worker's Comp Insurance 839 828 Total Personal Services $ 626,537 $ 639,942 53 'CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'II POLICE DISPATCH UNIT Code: 010049 Amended FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budget Projected Request Budget PERSONAL SERVICES 511200 Regular Salaries 379,933 405,965 400202 434,950 415,000 444,150 433,900 511400 Overtime 74,843 34,955 56,733 39,861 60,000 40,000 40,000 512100 FICA Taxes 33,487 32,538 33,591 36,139 35250 37,037 36,253 512225 Deferred Compensation 39,105 38,699 40,239 42,516 39,500 43,736 42,813 512301 Group Health Insurance Premium 54,368 77,585 79,848 88,176 75,800 96,525 85,990 512305 Dependant Health Ins Premium 17,931 0 0 0 0 0 0 512309 Employee Assistance Program 232 0 150 158 148 174 158 512400 Worker's Comp Insurance 782 758 968 1,053 839 846 828 TOTAL PERSONAL SERVICES 600,680 590,500 611,731 642,853 626,537 662,468 639,942 OPERATING EXPENDITURES 534000 Travel and Per Diem 818 704 1,411 1,000 1,000 2,000 2,000 534105 Celhilar Telephone 472 461 464 480 480 480 480 534110 Internet Access 433 433 454 435 160 0 0 534420 Equipment Leases 1,022 1,005 995 1,025 1,565 1,716 1,716 534630 R & M-Office Equipment 1,302 1273 1,267 1,700 1,700 1,300 1,300 534640 R & M-Operating Equipment 500 0 470 500 500 500 500 534650 R & M-Radios 88 176 242 200 200 200 200 534800 Promotional Activities 217 300 389 300 300 400 400 535200 Departmental Supplies 2,193 890 643 800 800 1,800 1,800 535210 Computer Supplies 0 70 363 200 1,619 200 200 535270 Uniforms 0 0 632 300 300 300 300 535275 Safety Equipment 10 18 0 200 100 100 100 535410 Dues and Memberships 331 0 331 700 339 840 840 535450 Training and Education 2,963 3,235 2,645 3,000 3,000 4,000 4,000 TOTAL OPERATING EXPENDITURES 10,349 8,563 10,307 10,840 12,063 13,836 13,836 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL POLICE DISPATCH UNIT 611,029 599,063 622,038 653,693 638,600 676,304 653,778 54 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I CODE ENFORCEMENT DIVISION The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to citizen complaints and self- initiated enforcement. While providing support to other departments and the Special Magistrate, this division works to solicit voluntary compliance whenever possible. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Continued a proactive approach to code violations, while striving for compliance. ✓ Investigated code violations with follow-ups, magistrate hearings and abatements. ✓ Provided education to the community in an effort to gain voluntary compliance. ✓ Continually monitored the false alarm program to ensure compliance. ✓ Provided professional code enforcement services. FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Continue to strive for compliance prior to requiring magistrate hearing. ➢ Continue to provide proactive and professional code enforcement services. ➢ Continually educate the public on code enforcement concerns to improve quality of life. ➢ Reduce time spent on calls increasing efficiency observing and responding to violations. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 Water Violations 174 17 94 40 60 Code Violations 1,579 1,832 2,325 1,800 1,900 Illegal Signs 456 459 520 450 475 Nuisance Abatement 527 655 417 600 450 IRe-inspections 2,558 2,829 2,846 2,600 2,800 IProperty Inspections 336 434 533 400 450 PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION STAFFING NATURE OF ACTIVITY 19120 20121 50.00% 50.00% Citizen Comnlaints - Respond to complaints of city ordinance violations and self -initiate code compliance and enforcement. 30.00% 30.00% Re -inspections - Follow up on notices of violations to ensure compliance. 3.00% 3.00% Code Enforcement Board- Provide direct support to Code Enforcement Board for Code Enforcement hearings. 17.00% 17.00% Documentation - To document complaints, as well as self -initiated actions, write reports and follow up letters and prepare documentation for Code Enforcement Board. 100.00% 100.00% 55 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET CODE ENFORCEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Code Enforcement is $193,315. This compares to the 2019-2020 projected expenditures of $189,261, an increase of $ 4,054, or 2.1%. Amended Projected FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 149,566 $ 159,672 $ 165,801 $ 171,610 $ 171,480 $ 172,607 $ 1,127 Operating Expenses 15,138 18,914 18,610 20,038 17,781 20,708 2,927 Capital Outlay - - - - - - - Total $ 164,704 $ 178,587 $ 184,410 $ 191,648 $ 189,261 $ 193,315 $ 4,054 Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: Difference 1. Personal Services - Increase due to slight increase in workers compensation rate. $ 1,127 2.Operating Expenditures - Increase due primarily to additional training and anticipated vehicle maintenance. $ 2,927 3. Capital Outlay - No capital outlay requested. $ - PERSONAL SERVICES SCHEDULE CODE ENFORCEMENT DIVISION FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Code Enforcement Officer 32,698 / 45,156 2.00 2.00 2.00 2.00 $ 85,950 $ 87,000 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 35,250 35,000 3.00 3.00 3.00 3.00 TOTAL SALARIES $ 121,200 $ 122,000 Overtime 300 100 FICA Taxes 9,000 9,442 Clothing Allowance 1,320 1,320 Deferred Compensation 11,250 11,270 Group Health Insurance Premium 26,745 26,245 Employee Assistance Program 48 48 Worker's Comp Insurance 1,617 2,182 Total Personal Services $ 171,480 $ 172,607 56 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I CODE ENFORCEMENT DIVISION Code: 010045 Amended Projected FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budget Budget Request Budget PERSONAL SERVICES 511200 Regular Salaries 108,672 112,848 117,074 120,300 121200 125,000 122,000 511400 Overtime 26 444 31 239 300 100 100 512100 FICA Taxes 8,322 8,359 8597 9,250 9,000 9,671 9,442 512215 Clothing Allowance 1,320 1,320 1,320 1,320 1,320 1,320 1,320 512225 Deferred Compensation 9,881 10,177 10,723 11,045 11,250 11,540 11,270 512301 Group Health Insurance Premium 15585 24,846 25,873 27,377 26,745 29258 26,245 512305 Dependant Health Ins Premium 3,986 0 0 0 0 0 0 512309 Employee Assistance Program 72 0 48 48 48 52 48 512400 Worker's Comp Insurance 1,701 1,680 2,135 2,031 1,617 2236 2,182 TOTAL PERSONAL SERVICES 149,566 159,672 165,801 171,610 171,480 179,177 172,607 OPERATING EXPENDITURES 533400 Other Contractual Services 0 0 590 700 700 700 700 534000 Travel and Per Diem 0 244 437 260 0 500 500 534105 Cellular Telephone 469 426 465 1,300 1,140 1,320 1,320 534110 Internet Services 866 866 866 866 866 866 866 534120 Postage 3,695 4,938 3,984 4,300 3,598 4,300 4,300 534420 Equipment Leases 70 69 68 82 215 252 252 534620 R & M-Vehicles 2,043 1,804 2,040 1,500 500 1,500 1,500 534630 R & M - Office Equipment 37 20 27 30 70 120 120 534650 R & M-Radio 79 88 0 100 80 100 100 534910 Clerk of Court Filing Fees 1250 1,753 1,757 1,800 2,190 1,800 1,800 535200 Departmental Supplies 714 482 931 700 700 700 700 535210 Computer Supplies 0 0 40 500 500 50 50 535230 Small Tools and Equipment 79 0 0 100 0 100 100 535260 Gas and Oil 5,768 6,989 6,837 6,500 6572 6,500 6,500 535270 Uniforms and Shoes 0 647 0 500 500 500 500 535275 Safety Equipment 0 0 0 100 50 100 100 535410 Dues and Memberships 70 35 70 100 100 100 100 535450 Training and Education 0 554 498 600 0 1,200 1,200 TOTAL OPERATING EXPENDITURES 15,138 18,914 18,610 20,038 17,781 20,708 20,708 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL CODE ENFORCEMENT DIVISION 164,704 178,587 184,410 191,648 189,261 199,885 193,315 57 (CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDCE'I'I i HOME OF PELICAN ISLAND This Page Intentionally Left Blank .: CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I PUBLIC FACILITIES DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS The Fiscal Year 2020-21 proposed budget for the Public Facilities Department as a whole is $ 1,000,029. As compared to the 2019-2020 projected expenditures of $ 969,299, this is an increase of $ 30,730 or 3.2%. Amended Projected FY 16117 FY 17118 FY 18119 FY 19120 FY 19120 FY 20121 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 1,133,021 $ 1,569,966 $ 1,006,513 $ 616,764 $ 612,433 $ 643,350 $ 30,917 Operating Expenses 728,876 1,110,786 605,517 $ 308,539 $ 314,341 313,579 (762) Capital Outlay 114,447 142,493 83,712 $ 42,665 $ 42,525 43,100 575 Total $ 1,976,344 $ 2,823,245 $ 1,695,742 $ 967,968 $ 969,299 $ 1,000,029 $ 30,730 Fiscal Year 2020-2021 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures: Difference 1. Personal Services - Increase due primarily to a retirement payout. $ 30,917 2. Operating Expenses - Slight decrease due primarily to reduced building maintenance costs. $ (762) 3. Capital Outlay - Increase due primarily to anticipated replacement of air conditioning units. $ 575 Public Facilities Department Cost Allocation Fie M ainte 21% Facilities Maintenance 56% 59 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I CONSOLIDATED PUBLIC FACILITIES DEPARTMENT FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budeet Proiected Budeet ROADS & MAINTENANCE PERSONAL SERVICES $ 379,293 $ 462,678 $ 505,970 $ - $ - $ - OPERATING EXPENDITURES 72,500 338,222 325,439 - - - CAPITAL OUTLAY 3,639 7,544 55,743 - - - TOTAL $ 455,432 $ 808,444 $ 887,151 $ - $ - $ - STORMWATER UTILITY PERSONAL SERVICES $ 336,195 $ 630,002 $ - $ - $ - $ - OPERATING EXPENDITURES 377,195 488,037 - - - - CAPITAL OUTLAY - 2,263 - - - - TOTAL $ 713,390 $ 1,120,302 $ - $ - $ - $ - FLEET MANAGEMENT PERSONAL SERVICES $ 184,297 $ 194,428 $ 194,159 $ 186,004 $ 180,673 $ 185,787 OPERATING EXPENDITURES 27,228 24,432 28,524 26,345 19,445 22,640 CAPITAL OUTLAY 2,335 - 9,595 - - 2,800 TOTAL $ 213,861 $ 218,860 $ 232,278 $ 212,349 $ 200,118 $ 211,227 FACILITIES MAINTENANCE PERSONAL SERVICES $ 92,872 $ 133,131 $ 160,659 $ 279,543 $ 279,543 $ 284,664 OPERATING EXPENDITURES 225,941 232,174 219,247 253,735 268,531 255,724 CAPITAL OUTLAY 108,473 124,195 18,374 42,665 42,525 20,300 TOTAL $ 427,285 $ 489,500 $ 398,280 $ 575,943 $ 590,599 $ 560,688 CEMETERY PERSONAL SERVICES $ 140,365 $ 149,728 $ 145,725 $ 151,217 $ 152,217 $ 172,899 OPERATING EXPENDITURES 26,011 27,920 32,308 28,459 26,365 35,215 CAPITAL OUTLAY - 8,491 - - - 20,000 TOTAL $ 166,376 $ 186,139 $ 178,033 $ 179,676 $ 178,582 $ 228,114 TOTALS PERSONAL SERVICES $ 1,133,021 $ 1,569,966 $ 1,006,513 $ 616,764 $ 612,433 $ 643,350 OPERATING EXPENDITURES 728,876 1,110,786 605,517 308,539 314,341 313,579 CAPITAL OUTLAY 114,447 142,493 83,712 42,665 42,525 43,100 TOTAL $ 1,976,344 $ 2,823,245 $ 1,695,742 $ 967,968 $ 969,299 $ 1,000,029 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PUBLIC FACILITIES FLEET MANAGEMENT DIVISION The Fleet Management Division develops, manages and provides vehicle and equipment maintenance services for all City -owned vehicles and equipment, with the exception of the Golf Course. This includes 103 vehicles, 26 units of major equipment and 185 units of smaller equipment and tools. In addition, the Fleet Management staff also maintains the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with FDEP requirements. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Cleaned and reorganized long term yard storage and storage building ✓ Implemented a vehicle replacement schedule ✓ Continued proper fuel storage, maintenance and compliance according to state and federal guidelines ✓ Maintained inventory accountability ✓ Maintained safe work environment, no injuries ✓ Generated $51,976.50 in revenue by the sale of surplus equipment through Gov Deals ✓ Maintained over 90% in-house repairs/preventative maintenances FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Continue proper fuel storage, maintenance and compliance ➢ Continue safe work environment ➢ Continue inventory accountability ➢ Continue technician training/research in order to maintain a 90% goal of in-house repairs PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/21 Number of Vehicles Maintained 104 117 121 120 123 Number of Heavy Equipment Maintained 26 26 24 27 26 Number of Light Equipment Maintained 185 200 202 200 200 Preventive Maintenance Services 135 200 187 200 200 Road Service Calls 89 65 71 75 75 Completed Service Requests 1529 1508 1056 1500 1300 61 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I FLEET MANAGEMENT DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 10.00% 10.00% Administration of City Fleet Management Program -Supervise and direct employees in the implementation of a Fleet Management Program for over 300 pieces of equipment. Develop and direct the maintenance of a 2,800 sq. ft. maintenance facility. 45.00% 45.00% Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical and body repair services on all city -owned vehicles and equipment, except Golf Course equipment. 10.00% 10.00% Order and Parts Processing - Order, receive and stock vehicle repair parts and material. Schedule vehicle sublet repairs. 5.00% 5.00% Emulovee Training - Train employees in new corrective repair procedures, waste disposal, and Department of Labor Safety Requirements and Standards. 10.00% 10.00% Vehicle Data Processing - Data processing of work orders, issue slips, purchase orders and parts. Maintain computerized parts and tools inventory. 5.00% 5.00% General Administrative - Preparation of Budget, maintenance of vehicle records and training records. 5.00% 5.00% Administration of Lill Fuel Facility Management Program - Supervise and maintain unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System. 5.00% 5.00% Plannin and implementation of Fleet Maintenance Programs - Plan, develop and implement programs to modernize facilities, equipment and tools. 5.00% 5.00% General Administrative Program - Implementation of Guidelines for the acquisition and replacement of Fleet Assets. 100.00% 100.00% FLEET MANAGEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Fleet Management is $ 211,227. This compares to the 2019-2020 projected expenditures of $ 200,118, an increase of $ 11,109, or 5.55%. Amended Projected FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 184,297 $ 194,428 $ 194,159 $ 186,004 $ 180,673 $ 185,787 $ 5,114 Operating Expenses 27,228 24,432 28,524 26,345 19,445 22,640 3,195 Capital Outlay 2,335 - 9,595 - - 2,800 2,800 Total $ 213,861 $ 218,860 $ 232,278 $ 212,349 $ 200,118 $ 211,227 $ 11,109 ' Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures Difference 1. Personal Services - Increase due primarily to position reclassification. $ 5,114 2. Operating Expenses - Increase due primarily to higher anticipated equipment maintenance and training costs. $ 3,195 3. Capital Outlay - Increase due to replacement equipment needed this year. $ 2,800 62 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE FLEET MANAGEMENT DIVISION FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Fleet Superintendant 50,871 / 91,568 1.00 1.00 1.00 1.00 $ 61,995 $ 61,750 Garage Supervisor 40,244 / 72,439 1.00 1.00 1.00 1.00 36,685 41,250 Mechanic 27,384 / 49,291 1.00 1.00 1.00 1.00 32,890 32,500 Clerical Assisstant II 26,587 / 47,856 0.50 0.00 0.00 0.00 - - 3.50 3.00 3.00 3.00 TOTAL SALARIES $ 131,570 $ 135,500 Overtime 600 1,000 FICA Taxes 10,119 10,470 Clothing Allowance 360 360 Deferred Compensation 11,658 12,317 Group Health Insurance Premium 22,539 21,986 Employee Assistance Program 48 48 Worker's Comp Insurance 3,779 4,106 Total Personal Services $ 180,673 $ 185,787 a CAPITAL OUTLAY SCHEDULE FLEET MANAGEMENT DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Shop MIG Welder 2,800 - - - - 2,800 Portable Stick Welder/Generator - 3,500 - - - 3,500 Tire Balancer - 2,400 - - - 2,400 Tire Changer - 3,980 - - - 3,980 Shop Chain Hoist - - 3,000 - - 3,000 Exhaust Extraction Unit - - 1,800 - - 1,800 $ 2,800 $ 9,880 $ 4,800 $ - $ - $ 17,480 63 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET FLEET MANAGEMENT DIVISION Code: 010054 FY 20/21 Proposed Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533410 Environmental Services 534000 Travel and Per Diem 534105 Cellular Telephone 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534610 R & M - Buildings 534620 R & M-Vehicles 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Membership & Professional Dues 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Actual Actual Actual Budget Proiected Request Budget 132,257 144,714 141,272 131,300 131,570 138,000 135,500 4,483 984 264 4,000 600 1,000 1,000 10,369 11,154 10,840 10,308 10,119 10,661 10,470 320 220 240 360 360 360 360 11,267 12,655 13,293 12,127 11,658 12,542 12,317 18,652 21,563 24,024 23,116 22,539 24,799 21,986 3,210 0 0 0 0 0 0 92 0 63 48 48 52 48 3,647 3,137 4,163 4,745 3,779 4,177 4,106 184,297 194,428 194,159 186,004 180,673 191,591 185,787 301 50 50 625 625 800 800 471 1,230 677 950 500 400 0 768 69 369 800 250 250 250 789 957 1,144 1,080 1,020 1,020 1,020 2,949 2,641 2,941 3,000 3,000 3,000 3,000 266 291 292 325 280 295 295 952 936 927 1,000 600 600 600 221 0 227 500 600 600 600 1,434 1,320 1,792 1,380 450 1,000 1,000 1,193 432 1,096 1,150 885 870 870 5,876 5,232 4,373 4,500 2,500 4,000 4,000 3,320 2,784 5,822 3,200 3,000 3,275 3,275 20 0 54 0 100 250 250 4,824 3,060 4,607 2,000 2,000 2,000 2,000 1,735 1,453 1,300 1,700 500 1,000 1,000 753 874 881 785 785 780 780 196 375 427 400 200 400 400 50 1,500 1,545 1,600 1,600 1,600 1,600 0 0 0 100 50 100 100 1,111 1,229 0 1,250 500 1,300 800 27,228 24,432 28,524 26,345 19,445 23,540 22,640 2,335 0 9,595 0 0 5,300 2,800 2,335 0 9,595 0 0 5,300 2,800 TOTAL FLEET MANAGEMENT DIVISION 213,861 218,860 232,278 212,349 200,118 220,431 211,227 e CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I PUBLIC FACILITIES FACILITIES MAINTENANCE DIVISION The Facilities Maintenance Division is responsible for the maintenance and repair of all city buildings and facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The division also provides miscellaneous janitorial services and support to all community activities as well as all departments by providing such services as moving office equipment and furniture. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Rehab interior of Art Center ✓ Respond to COVID-19 Health Emergency by o Providing special soaps and sanitizing supplies o Instituting special cleaning procedures to promote a clean, virus free work environment ✓ Rehab restroom floors in Riverview Park and Football fields ✓ Repaired Splash Pad pump system ✓ Repaired Lift Station pumps at Working Waterfront ✓ Resolved major problem with Police Dept. Rooftop Air Conditioning Unit ✓ Replaced HVAC units serving the MIS department ✓ Provided backflow device testing inspections to +40 backflow prevention devices ✓ Replaced Riverview Park Restroom roofing ✓ Established street lighting on Airport Drive East leading to Pickle Ball courts ✓ Completed major concrete walkway and seawall repair at Yacht Club ✓ Completed rehab of foot bridges spanning swales at Riverview Park ✓ Replace carpet and sound assist antenna loop in City Council Chambers FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Certify one member on staff in HVAC repairs ➢ Establish sewer connection serving the Senior Center ➢ Install Emergency Standby Generator for City Hall ➢ Convert Indian River Drive street lights to LED PERFORMANCE MEASURES Performance Indicators Number of facility and sites maintained Total square footage maintained Total number of work orders completed Cost per square foot maintained Actual Actual Actual Projected 2016/2017 2017/2018 2018/2019 2019/2020 56 56 56 56 161,138 161,138 161,138 161,138 150 150 160 165 $2.65 $3.04 $2.47 $3.67 Projected 2020/21 56 161,138 175 $3.53 65 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION STAFFING NATURE OF ACTIVITY 19120 20121 25.00% 25.00% Property Maintenance - Provide continuous maintenance and repair to all City buildings and facilities. These activities are in the following disciplines: Design/Construction, Electrical, Painting, Plumbing, Cabinetry, Carpentry, and General Maintenance. 15.00% 15.00% Administration - Supervise City facility contractors to ensure contractual obligations enforced. Provide general administrative duties to ensure overall efficient operation of City owned facilities and the preparation of annual division budget. 60.00% 60.00% General Services - Perform duties such as supporting community activities, moving offices furniture, and providing janitorial services for all City facilities. 100.00% 100.00% FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Facilities Maintenance is $ 560,688. This compares to the 2019-2020 projected expenditures of $ 590,599, a decrease of $ 29,911, or-5.06%. Amended Projected FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 92,872 $ 133,131 $ 160,659 $ 279,543 $ 279,543 $ 284,664 $ 5,121 Operating Expenses 225,941 232,174 219,247 253,735 268,531 255,724 (12,807) Capital Outlay 108,473 124,195 18,374 42,665 42,525 20,300 (22,225) Total $ 427,285 $ 489,500 $ 398,280 $ 575,943 $ 590,599 $ 560,688 $ (29,911) Fiscal Year 2020-2021 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures 1. Personal Services - Increase due primarily to position reclassification. 2. Operating Expenses - Decrease due primarily to lower anticipated contractual services. 3. Capital Outlay - Decrease due to less equipment requested. PERSONAL SERVICES SCHEDULE FACILITIES MAINTENANCE FULL TIME EQUIVALENTS PAY Amended POSITION RANGE FY 18/19 FY 19/20 FY 19/20 FY 20/21 Public Facilities Director* 72,868 / 131,163 0.00 1.00 1.00 1.00 Construction Specialist II 45,295 / 81,530 1.00 1.00 1.00 1.00 Facilities Foreman 30,821 / 55,478 1.00 1.00 1.00 1.00 Maintenance Worker II 27,384 / 49,291 1.00 1.00 1.00 1.00 3.00 4.00 4.00 4.00 TOTAL SALARIES *62% of Director's salary to be reimbursed by Airport Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Difference $ 5,121 $ (12,807) $ (22,225) Projected Expenditure Budget FY 19/20 FY 20/21 $ 91,420 $ 91,250 40,918 45,500 41,400 40,750 32,500 32,250 $ 206,238 $ 209,750 3,000 3,000 16,000 16,303 360 360 19,000 19,180 28,865 28,864 63 63 6,017 7,144 $ 279,543 $ 284,664 ee III I III I I III III I II II II I 1 III II III III 111111111111111 1 III III 1111111I111111111 1111 II I 111111111 1 ICITYI IOF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE FACILITIES MAINTENANCE - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Scissor Lift $ 13,500 $ - $ - $ - $ - $ 13,500 Replace Storage Shed Roof 6,800 - - - - 6,800 City Hall East End Air Conditioner - 40,000 - - - 40,000 $ 20,300 $ 40,000 $ - $ - $ - $ 60,300 FACILITIES MAINTENANCE - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Truck w/9' Bed and Crane $ 65,000 $ - $ - $ - $ - $ 65,000 Public Facilities Compound - 1,250,000 1,250,000 1,000,000 - 3,500,000 $ 65,000 $ 1,250,000 $ 1,250,000 $ 1,000,000 $ - $ 3,565,000 67 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET FACILITIES MAINTENANCE DIVISION Code: 010056 Amended FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budeet Proiected Request Budget PERSONAL SERVICES 511200 Regular Salaries 62,073 89,331 109,886 203,850 206,238 240,000 209,750 511400 Overtime 3,174 7,521 5,036 3,000 3,000 3,000 3,000 512100 FICA Taxes 5,075 7,319 8,686 15,767 16,000 18,617 16,303 512215 Clothing Allowance 240 240 360 360 360 360 360 512225 Deferred Compensation 6,018 8,653 10,450 18,550 19,000 21,902 19,180 512301 Group Health Insurance Premium 13,256 17,377 21,187 30,397 28,865 42,996 28,864 512305 Dependant Health Ins Premium 0 0 0 0 0 0 0 512309 Employee Assistance Program 48 0 48 63 63 70 63 512400 Worker's Comp Insurance 2,988 2,690 5,007 7,556 6,017 8,330 7,144 TOTAL PERSONAL SERVICES 92,872 133,131 160,659 279,543 279,543 335,275 284,664 OPERATING EXPENDITURES 533400 Other Contractual Services 30,383 26,214 33,505 33,190 33,000 26,486 32,486 533410 Environmental Services 75 0 0 0 0 0 0 533415 Janitorial Services 69,685 86,259 93,566 104,320 105,000 105,682 105,682 533420 Pest/Weed Control 3,038 3,292 3,128 3,150 3,096 3,192 3,192 534000 Travel and Per Diem 0 0 0 650 200 700 700 534105 Cellular Telephone 131 467 794 1,740 1,620 1,920 1,620 534400 Rents and Leases 0 0 0 0 3,000 6,000 6,000 534420 Equipment Leases 0 0 0 27 500 108 250 534610 R & M - Buildings 94,400 86,689 61,169 79,000 86,500 83,000 67,000 534620 R & M-Vehicles 2,817 1,417 1,052 2,000 2,000 1,900 1,900 534625 R & M - Lighting 0 0 0 2,500 3,000 2,500 2,500 534630 R & M - Office Equipment 0 0 0 0 270 360 360 534640 R & M-Operating Equipment 212 1,655 369 500 1,500 1,600 1,600 535200 Departmental Supplies 905 3,228 1,777 2,591 3,200 3,600 3,600 535220 Cleaning Supplies 16,945 15,553 17,581 16,000 18,000 20,000 20,000 535230 Small Tools and Equipment 3,470 2,391 2,094 2,600 2,100 2,600 2,600 535260 Gas and Oil 3,113 4,108 2,933 4,000 4,000 4,100 4,100 535270 Uniforms and Shoes 735 901 856 835 845 1,178 884 535275 Safety Equipment 34 0 20 250 200 250 250 535450 Training and Education 0 0 405 382 500 1,000 1,000 TOTAL OPERATING EXPENDITURES 225,941 232,174 219,247 253,735 268,531 266,176 255,724 CAPITAL OUTLAY 606200 Buildings 0 0 0 0 0 6,800 6,800 606400 Vehicles and Equipment 108,473 124,195 18,374 42,665 42,525 30,000 13,500 TOTAL CAPITAL OUTLAY 108,473 124,195 18,374 42,665 42,525 36,800 20,300 TOTAL FACILITIES MAINTENANCE 427,285 489,500 398,280 575,943 590,599 638,251 560,688 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'II PUBLIC FACILITIES CEMETERY DIVISION The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that encompasses 10.74 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from funeral homes and monument companies. Responsibilities also include record administration and adhering to ordinances, rules and regulations FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Level Cemetery Expansion Area (#5) and cap artesian well ✓ Adjust to pesticide ban through application of more manpower to manually maintain cemetery property ✓ Maintained close working relationship with area funeral homes throughout COVID-19 emergency ✓ Maintained irrigation system; replacing primary irrigation pump FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Continue ground work to complete the opening of area #5 ➢ Complete successor planning in anticipation of Kip Kelso's retirement in February 2021. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/21 Cremains, including niches 13 36 37 36 31 Burials 45 41 37 37 40 Acres of property maintained 10.34 10.34 10.34 12.06 12.06 Operating cost per acre maintained $16,091 $18,002 $17,218 $14,808 $25,718 CEMETERY DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 70.00% 70.00% Cemetery Grounds Maintenance - Maintain 10.34 acres of grounds through improved scheduling of mowing, trimming, and general cleanup. Removal and trimming of unsightly trees to enhance appearance and increase safety. Continue to apply chemicals and fertilizer to improve the overall ap1ppearance of the Cemetery. Perform beautification projects such as planting trees and hjjel1 10.00% 10.00% Public Relations - Assist with sales and locations of burial spaces and assist citizens and visitors in locating burial spaces of family members and friends. 10.00% 10.00% Administration - Assist in record keeping, bill processing, sales and products. 10.00% 10.00% Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars. 100.00% 100.00% •• CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET CEMETERY DIVISION BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for the Cemetery is $ 228,114. This compares to the 2019-2020 projected expenditures of $ 178,582, an increase of $ 49,532, or 27.7%. Amended Projected FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 140,365 $ 149,728 $ 145,725 $ 151,217 $ 152,217 $ 172,899 $ 20,682 Operating Expenses 26,011 27,920 32,308 28,459 26,365 35,215 8,850 Capital Outlay - 8,491 - - - 20,000 20,000 Total $ 166,376 $ 186,139 $ 178,033 $ 179,676 $ 178,582 $ 228,114 $ 49,532 Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures Difference 1. Personal Services - Increase due to retirement payout this year. $ 20,682 2. Operating Expenses - Increase due primarily to anticipated increase in size of grounds being maintained. $ 8,850 3. Capital Outlay - Increase due to equipment replacement and improvement projects. $ 20,000 PERSONAL SERVICES SCHEDULE CEMETERY DIVISION FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Cemetery Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 $ 74,550 $ 52,250 *Retirement Payout -Supervisor $ - $ 37,600 Assistant Cemetery Sexton 29,052 / 52,293 1.00 1.00 1.00 1.00 30,550 32,250 2.00 2.00 2.00 2.00 TOTAL SALARIES $ 105,100 $ 122,100 Overtime 2,200 3,000 FICA Taxes 8,165 9,595 Clothing Allowance 240 330 Deferred Compensation 9,600 11,289 Group Health Insurance Premium 20,557 20,177 Employee Assistance Program 32 32 Worker's Comp Insurance 6,323 6,376 Total Personal Services $ 152,217 $ 172,899 I 70 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI CAPITAL OUTLAY SCHEDULE CEMETERY DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Descrintion 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Bench Seats and Monuments $ 20,000 $ - $ - $ - $ - $ 20,000 $ 20,000 $ - $ - $ - $ - $ 20,000 CEMETERY DIVISION - TO BE FUNDED BY CEMETERY TRUST FUND EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Columbarium Niches $ 45,000 $ 45,000 $ - $ - $ - $ 90,000 52" Mower 13,500 - - - 14,000 27,500 Flag Poles 4,400 - - - - 4,400 Desk & Chairs 1,600 - - - - 1,600 Driveway Resurfacing 15,000 - - - - 15,000 Ground/Headstone Leveling 20,000 20,000 40,000 - - 80,000 $ 99,500 $ 65,000 $ 40,000 $ - $ 14,000 $ 218,500 71 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I CEMETERY DIVISION Code: 010059 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 534101 Telephone 534105 Cellular Telephones 534110 Internet Access 534310 Electric 534610 R & M - Buildings 534620 R & M-Vehicles 534640 R & M-Operating Equipment 534685 R & M - Grounds Maintenance 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CEMETERY DIVISION Amended FY 20/21 Proposed FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Actual Actual Actual Budget Proiected Request Budget 99,587 104,134 100,280 101,500 105,100 122,850 122,100 1,520 3,305 2,543 3,000 2,200 3,000 3,000 7,422 7,905 7,569 7,974 8,165 9,653 9,595 120 240 320 240 240 330 330 9,284 9,624 8,846 9,382 9,600 11,356 11,289 11,748 18,930 18,144 21,149 20,557 22,765 20,177 5,043 0 0 0 0 0 0 44 0 30 32 32 35 32 5,596 5,589 7,992 7,940 6,323 6,435 6,376 140,365 149,728 145,725 151,217 152,217 176,424 172,899 8,245 8,045 7,995 7,995 4,500 10,800 10,800 1,609 1,677 1,599 1,680 1,475 1,500 1,500 150 179 74 120 85 120 120 743 819 839 840 865 880 880 2,689 2,888 3,655 3,000 3,900 3,900 3,900 373 480 1,069 450 1,500 2,000 2,000 125 385 488 700 500 700 700 3,698 4,763 3,506 2,700 2,500 2,500 2,500 2,938 1,779 2,911 2,900 3,000 6,500 3,500 2,627 3,410 5,937 3,800 3,800 3,840 3,840 61 20 0 200 250 450 450 329 870 647 800 900 1,200 1,200 1,747 1,980 2,467 1,950 1,900 2,500 2,500 626 591 975 624 690 625 625 52 33 145 300 250 300 300 0 0 0 400 250 400 400 26,011 27,920 32,308 28,459 26,365 38,215 35,215 0 8,491 0 0 0 20,000 20,000 0 8,491 0 0 0 20,000 20,000 166,376 186,139 178,033 179,676 178,582 234,639 228,114 72 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PUBLIC WORKS ROADS & MAINTENANCE DIVISION The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of- ways, and public infrastructures such as docks, piers, boat ramps, and sidewalks. In addition the division provides heavy construction support to other departments as needed. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Increased the volume of asphalt used to repair pavement distress by 25% compared to FY 2018-2019. ✓ Repaired/Corrected 100% of trip hazards on City sidewalks brought to the attention of Public Works staff and ensured repair/correction by utility and other contractors of 100% of the sidewalk damage caused by their work in the ROW. ✓ Trained Division staff so that 100% of division staff have earned their CDL-B licenses with half of these earning the highest CDL level, A. All are cross -trained and proficient with multiple pieces of heavy construction equipment. ✓ Trained and certified 100% of all Division staff in the Maintenance of Traffic Operations (MOT - safe setup and operation of work zone within City ROWs) at the Intermediate and/or Advanced level. ✓ Successfully recruited and trained a second Traffic Technician (a Traffic Technician 1) that allowed the Division to make significant progress in bringing the City's Stop Signs and other Regulatory Signs into compliance with the Florida Manual of Uniform Traffic Control Devices (MUTCD). In doing so, upgraded 100% of the City's Zone 2 stop sign installations into full MUTCD compliance ahead of schedule (Zone 1 stop sign installation brought into compliance in FY 2019). Brought inspections, records and repairs of 100% of the City's 5 City -owned and maintained bridges FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Repair/Correct 100% of trip hazards on City sidewalks brought to the attention of Public Works staff and ensure repair/correction by utility and other contractors of 100% of the sidewalk damage caused by their work in the ROW. ➢ Initiate and complete upgrade of all remaining City stop sign installations into full compliance with the MUTCD — Zones 3, 4 and 5 of the City's 5 signage zones. ➢ Provide full support to complete the ambitious third year (FY 2020) of the City's Six -Year Roadway Maintenance Program (Paving, Overlay and Sealing). ➢ Continue to support special City projects that require heavy construction equipment and expertise. PERFORMANCE MEASURES Performance Indicators Miles of Paved Roads Maintained Number of Parking Lots Maintained Miles of Sidewalks Maintained Actual Actual Actual Projected Projected 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 157 157 16 16 26 26 157 157 157 16 16 16 26 26 26 73 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET ROADS & MAINTENANCE DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 60.00% 60.00% Streets and Allevways - Maintain 157 miles of paved streets. Maintain sixteen (16) municipally owned parking areas. Perform repairs to streets and roadways that are damaged due to deterioration. Mow and clear street right of ways. 20.00% 20.00% General Maintenance - Buildings, docks, piers, sidewalks, etc. 5.00% 5.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City Contract work. Meet with public as necessary. Coordinate employee training and education. 15.00% 15.00% Assisting other City Departments - Lift heavy material with cranes, repair roadways and sidewalks following storm damage, transport heavy equipment and supplies to work -sites and grade parks and ballfields. 100.00%I 100.00% ROADS & MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for the Roads and Maintenance Division is $ 1,027,190. This compares to the 2019-2020 projected expenditures of $ 975,715, an increase of $ 51,475 or 5.28%. Amended Projected FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 379,293 $ 462,678 $ 505,970 $ 600,329 $ 583,990 $ 609,639 $ 25,649 Operating Expenses 72,500 338,222 325,439 352,118 352,535 369,151 16,616 Capital Outlay 3,639 7,544 55,743 39,550 39,190 48,400 9,210 Total $ 455,432 $ 808,444 $ 887,151 $ 991,997 $ 975,715 $ 1,027,190 $ 51,475 Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures 1. Personal Services - Increase due to having positions full for the entire year and a position reclassification. 2. Operating Expenses - Increase due primarily to higher anticipated engineering costs. 3. Capital Outlay - Increase due primarily to additional sidewalk repairs and sign shop equipment requested. Difference $ 25,649 $ 16,616 $ 9,210 74 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I PERSONAL SERVICES SCHEDULE ROADS & MAINTENANCE DIVISION Projected PAY Amended Expenditure Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Public Facilities Director 72,868 / 131,163 1.00 0.00 0.00 0.00 $ - $ - Public Works Director 75,054 / 135,098 0.00 1.00 1.00 1.00 111,800 115,000 Roads Assistant Superintendent 45,295 / 81,530 1.00 1.00 1.00 1.00 43,280 48,500 Traffic Technician II 33,679 / 60622 0.00 1.00 1.00 1.00 34,815 34,750 Traffic Technician I 29,052 / 52,293 1.00 1.00 1.00 1.00 29,850 30,000 Maintenance Worker III 29,052 / 52,293 1.00 1.00 1.00 1.00 34,510 34,250 Maintenance Worker II 27,384 / 49,291 1.00 1.00 1.00 1.00 31,530 31,250 Maintenance Worker I 25,812 / 46,462 4.00 3.00 3.00 3.00 80,845 83,000 Administrative Assistant 30,821 / 55,478 0.00 1.00 1.00 1.00 33,270 33,000 Clerical Assistant II (P/T) 26,587 / 47,856 0.50 0.00 0.00 0.00 - - 9.50 10.00 10.00 10.00 TOTAL SALARIES $ 399,900 $ 409,750 Overtime 3,500 5,000 FICA Taxes 29,075 31,811 Clothing Allowance 840 1,080 Deferred Compensation 35,000 37,749 Group Health Insurance Premium 92,250 95,132 Employee Assistance Program 160 158 Worker's Comp Insurance 23,265 28,959 Total Personal Services $ 583,990 $ 609,639 CAPITAL OUTLAY SCHEDULE ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL 1 ton 4 x 4 Reg Cab Pick -Up Truck $ 34,000 $ $ - $ $ - $ 34,000 48" Sign Sheeting Roller 2,900 - - 2,900 34" Tuffrruck for Major Sidewalk Repairs 9,500 - - 9,500 Sidewalk Form Set 2,000 - - 2,000 $ 48,400 $ $ - $ $ - $ 48,400 ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY LOCAL OPTION GAS TAX EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL School Zone Lights (6) $ 46,510 $ - $ $ - $ $ 46,510 Update City Street and Stop signs 81,000 - - - - 81,000 Street Repaving 400,000 600,000 600,000 600,000 600,000 2,800,000 Sidewalk Replacement 100,000 100,000 100,000 100,000 100,000 500,000 Wheel Loader 926M 130,000 - - - - 130,000 Tandem Axle Dump Truck - 115,000 115,000 Brush Truck - 50,000 - 50,000 Pavement Marking Truck - - 85,000 - - 85,000 $ 757,510 $ 865,000 $ 785,000 $ 700,000 $ 700,000 $ 3,807,510 ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Street Reconstruction $ 500,000 $ $ - $ - $ $ 500,000 $ 500,000 $ $ - $ - $ - $ 500,000 75 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET ROADS & MAINTENANCE DIVISION Code:010052 Amended FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budget Proiected Request Budget PERSONAL SERVICES 511200 Regular Salaries 252,665 300,419 333,663 393,550 399,900 418,750 409,750 511300 Temporary Salaries 847 4,502 0 0 0 0 0 511400 Overtime 10,794 12,897 5,005 10,000 3,500 5,000 5,000 512100 FICA Taxes 20,388 23,377 24,412 30,731 29,075 32,499 31,811 512215 Clothing Allowance 790 900 720 960 840 1,080 1,080 512225 Deferred Compensation 23,363 27,205 29,694 36,478 35,000 38,559 37,749 512301 Group Health Insurance Premium 36,054 66,297 83,948 100,988 92,250 106,712 95,132 512305 Dependant Health Ins Premium 13,076 0 0 0 0 0 0 512309 Employee Assistance Program 148 0 129 158 160 174 158 512400 Worker's Comp Insurance 21,167 27,081 28,399 27,464 23265 29,549 28,959 TOTAL PERSONAL SERVICES 379,293 462,678 505,970 600,329 583,990 632,313 609,639 OPERATING EXPENDITURES 533150 Engineering Services 0 8,205 27,400 4,650 1,000 10,000 10,000 533400 Other Contractual Services 0 5,400 933 1,700 1,700 3,200 3,200 534000 Travel and Per Diem 0 0 1,332 1,750 1,750 3,000 3,000 534101 Telephone 0 1,793 1,345 2,148 665 672 672 534105 Cellular Telephone 1,210 1,883 1,509 2,040 2,075 2,520 2,520 534110 Internet Services 433 1,053 737 840 445 400 400 534120 Postage 49 234 74 100 0 0 0 534130 Express Mail Charges 0 0 23 0 100 200 200 534310 Electric 1,677 3,173 19,154 3,500 3,300 3,300 3,300 534315 Street Lighting 0 205,106 179,884 217,100 216,000 216,000 216,000 534320 Water/Sewer 266 291 292 325 400 420 420 534380 Trash Pickup/Hauling,Etc. 6,811 3,732 783 1,800 1,100 3,100 3,100 534420 Equipment Leases 731 2,690 2,848 3,500 2,000 2,792 2,156 534615 R& M- Docks & Piers 0 118 0 0 0 0 0 534620 R & M-Vehicles 12,199 20,382 10,811 12,000 18,700 20,000 20,000 534630 R&M -Office Equipment 2,166 2,317 2,000 2,125 1,800 1,980 1,188 534640 R & M-Operating Equipment 15,535 12,218 13,112 15,000 15,000 15,000 15,000 534682 R & M - Sidewalks 0 0 0 1,500 1,500 1,500 1,500 534920 Legal Ads 0 0 91 0 0 200 200 535200 Departmental Supplies 2,652 7,502 5,762 7,000 5,200 5,200 5,200 535210 Computer Supplies 20 781 635 2,000 2,000 2,000 2,000 535230 Small Tools and Equipment 984 5,421 6,051 2,500 3,200 3,500 3,500 535260 Gas and Oil 12,559 25,996 21,770 19,900 20,500 20,620 20,620 535270 Uniforms and Shoes 1,191 1,925 2,672 3,400 2,000 2,400 2,400 535275 Safety Equipment 1,268 581 433 500 500 900 900 535310 Road Materials & Supplies 10,766 23,986 19,109 20,000 20,000 20,000 20,000 535350 Cement 1,573 1,971 658 1,000 1,000 1,000 1,000 535385 Signs & Marking Supplies 0 0 0 21,880 25,000 25,000 25,000 535410 Dues and Memberships 310 449 492 360 600 850 775 535450 Training and Education 100 1,014 5,529 3,500 5,000 4,900 4,900 TOTAL OPERATING EXPENDITURES 72,500 338,222 325,439 352,118 352,535 370,654 369,151 CAPITAL OUTLAY 606400 Vehicles and Equipment 3,639 7,544 55,743 39,550 39,190 44,400 48,400 TOTAL CAPITAL OUTLAY 3,639 7,544 55,743 39,550 39,190 44,400 48,400 TOTAL ROADS & MAINTENANCE 455,432 808,444 887,151 "I'm 975,715 1,047,377 1,027,190 76 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET1 LEISURE SERVICES DEPARTMENT The Leisure Services Department is responsible for all maintenance and upkeep of the City parks and landscaped areas of City properties. Responsibilities include trash removal, landscaping, turf grass maintenance, planting & removal of trees, shrubs, turf and annuals at seventeen (17) parks, grounds of four (4) City Buildings, two (2) boat ramps, Indian River Drive walkway and four (4) piers. Provides irrigation maintenance on all city properties, daily maintenance of five (5) baseball/softball fields, three (3) football/soccer fields, ten (10) tennis courts including four (4) clay courts, four (4) basketball courts, Dog Park, Splash Pad and medians on US 1 and Schumann Drive. It maintains all of the Sebastian Blvd. intersections within City limits. Also provides, aerobics, exercise, dance, Yoga, Tai Chi, gymnastics, baby bees and karate programs at the Community Center. Operates the Skate Park and Clay Tennis Courts at Friendship Park and coordinates the annual Easter Egg Hunt and Halloween Special Events. The Department also reserves the Yacht Club and Community Center facilities for events and meetings. FISCAL YEAR 2020 ACCOMPLISHMENTS FISCAL YEAR 2021 GOALS AND OBJECTIVES PERFORMANCE MEASURES Performance Indicators Neighborhood Parks Community Parks Barber Street Sports Complex Special Facilities Nature Preserve Areas City Grounds Medians and Walkways Actual Actual 2016/2017 2017/2018 42.26 Acres 42.26 Acres 61.58 Acres 61.58 Acres 22.54 Acres 22.54 Acres 7.17 Acres 7.17 Acres 244.24 Acres 244.24 Acres 8 Acres 8 Acres 5 Miles 5 Miles Actual Projected Projected 2018/2019 2019/2020 2020/2021 42.26 Acres 42.26 Acres 42.26 Acres 61.58 Acres 62.88 Acres 62.88 Acres 22.54 Acres 22.54 Acres 22.54 Acres 7.17 Acres 7.17 Acres 7.17 Acres 244.24 Acres 244.24 Acres 244.24 Acres 8 Acres 8 Acres 8 Acres 5 Miles 5 Miles 5 Miles 77 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETi LEISURE SERVICES DEPARTMENT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVPTY 19120 20121 47.00% 46.00% Parks - Mow, weed, and edge 165 acres of park land and 18 park locations. Remove trash at all parks to maintain maximum cleanliness. 5.00% 4.00% Active Recreation - Provide aerobics, exercise, dance, Yoga, Tai Chi, baby bees, and karate programs at the Community Center. 15.00% 15.00% Recreation - Fulfill City -sponsored event requirements and provide the necessary manpower for these. Fnsure Riverview Park and/or Riverfront are prepared in a timely manner, per event demands, and insure all efforts are made to maintain the health of Riverview Park. 7.00% 5.00% Playgrounds - Repair and maintain equipment at all City owned playground areas. 16.00% 15.00% Ballfields - Fertilization and pest control, drag, rake, mow, remove trash, and maintain facilities at 8 athletic fields to maintain a safe area of play within the 22 acre Sports Complex 6.00% 10.001/6 Landscauing - Trimming, removal and replacement of trees, plants, mulch, and sod on all City properties. 4.00% 5.00% Structural Repairs and Irrigation - Maintain, repair and/or replace buildings, structures and irrigation systems. 100.000/0 100.000/0 LEISURE SERVICES DEPARTMENT BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Leisure Services is $ 1,110,085. This compares to the 2019-2020 projected expenditures of $1,128,034, a decrease of $17,949 or-1.591/o. Amended Projected FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 518,371 $ 505,975 $ 759,730 $ 819,797 $ 763,896 $ 786,673 $ 22,777 Operating Expenses 394,206 369,197 244,648 229,455 218,970 260,412 41,442 Capital Outlay 10,880 4,368 140,640 145,168 145,168 63,000 (82,168) Total $ 923,457 $ 879,540 $ 1,145,017 $ 1,194,420 $ 1,128,034 $ 1,110,085 $ (17,949) Fiscal Year 2020-2021 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures Difference 1. Personal Services - Increase due to having positions full all year. $ 22,777 2. Operating IKpenses - Increase due primarily to new electric service at Pickleball facility and planned facility improvements. $ 41,442 3. Capital Outlay- Decrease due to less new equipment planned for purchase. $ (82,168) CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE LEISURESERVICES DEPARTMENT FULL TIME EQUIVALENTS Projected PAY Amended Ercpenditure Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Leisure Services Director 72,868 / 131,163 1.00 1.00 1.00 1.00 $ 86,830 $ 86,500 Recreation Supervisor 33,679 / 60,622 1.00 1.00 1.00 1.00 52,000 52,000 Maintenance Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 47,775 47,750 Maintenance Worker H 27,384 / 49,291 4.00 4.00 4.00 4.00 139,500 121,000 Maintenance Worker I 25,812 / 46,462 5.00 5.00 5.00 5.00 151,725 162,750 Clerical Assistant I 25,080 / 45,109 0.00 0.50 1.00 1.00 18,390 25,250 Tennis Courts Attendants (P/T) $ 8.84/hr 2.00 2.00 2.00 2.00 32,170 36,750 Asst Recreation Supervisor $10.00/hr 0.50 0.50 0.50 0.00 300 - Maintenance Worker I (P/T) 25,812 / 46,462 0.50 0.50 0.50 0.00 - - Recreation Attendant (P/T) $10.30/hr 0.50 0.00 0.00 0.00 - - Skate Park Attendants (P/T) $ 8.84/hr 1.50 0.00 0.00 0.00 - - Gymnastics Assistants 4.00 0.00 0.00 0.00 - - 21.00 15.50 16.00 15.00 TOTAL SALARIES $ 528,690 $ 532,000 Overtime 20,500 20,000 FICA Taxes 42,000 42,329 Clothing Allowance 1,280 1,320 Deferred Compensation 44,205 46,653 Group Health Insurance Premium 106,276 121,244 Employee Assistance Program 186 206 Worker's Comp Insurance 20,759 22,921 Total Personal Services $ 763,896 $ 786,673 79 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I CAPITAL OUTLAY SCHEDULE LE [S URE S ERVICES DEPARTMENT - TO BE FUNDED BY GENERAL FUND Description Mower Utility Vehicle 1/2 ton Extended Cab Pick -Up Truck Yacht Club Building Improvements Refurbish Friendship Park Tennis Office Refurbish Park Restroom Floors EXPENDITURES PER FISCAL YEAR 2020/21 2021/22 2022/23 2023/24 2024/25 $ 13,000 $ 13,000 $ - $ 14,000 $ - $ 16,000 - - - 34,000 - 34,000 34,000 34,000 - 10,000 - - - 1,800 - 6,500 - - - $ 63,000 $ 31,300 $ 34,000 $ 48,000 $ 34,000 $ LEISURE SERVICES DEPARTMENT -TO BE FUNDED BY RECREATION IMPACT FEES TOTAL 40,000 16,000 136,000 10,000 1,800 6,500 210,300 .i EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Park Identification Signage $ 30,000 $ 30,000 $ - $ - $ - $ 60,000 Playground hnprovements 70,000 40,000 40,000 110,000 40,000 300,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 100,000 $ 120,000 $ 90,000 $ 60,000 $ 130,000 $ 60,000 $ 460,000 LEISURESERVICES DEPARTMENT -TO BEFUNDEDBYDISCRMONARYSALES TAX Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Barber Street Lightning System $ 24,000 $ $ $ $ - $ 24,000 $ 24,000 $ $ $ $ - $ 24,000 -e CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET LEISURE SERVICES DEPARTMENT Code:010057 Account Number Des criution PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533415 Janitorial Services 533420 Pest Control 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534310 Electric 534320 Water/Sewer 534400 Rents and Leases 534420 Equipment Leases 534610 R & M - Buildings 534615 R & M - Docks & Piers 534620 R & M-Vehicles 534630 R & M - Office Equipment 534640 R & M - Operating Equipment 534680 R & M - Irrigation Systems 534685 R & M -Grounds Maintenance 534686 R & M - Parks Facilities 534830 Special Event Expense 535200 Departmental Supplies 535210 Computer Supplies 535221 Fertilizer/Chemical Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606200 Buildings 606300 Improvements Other Than Bldgs 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS & RECREATION DIVIS ION Amended FY20/21 Proposed FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Actual Actual Actual Budge Projected Request Budge 312,197 311,822 537,130 574,100 528,390 545,500 532,000 51,029 53,298 628 1,000 300 0 0 23,013 12,708 19,197 19,851 20,500 20,000 20,000 30,016 27,950 41,104 44,777 42,000 43,362 42,329 1,160 1,060 1,450 1,320 1,280 1,320 1,320 30,421 27,162 41,111 46,406 44,205 47,778 46,653 41,616 59,384 95,229 108,303 106,276 136,526 121,244 12,788 0 0 0 0 0 0 216 0 177 190 186 227 206 15,915 12,591 23,705 23,850 20,759 23,479 22,921 518,371 505,975 759,730 819,797 763,896 818,192 786,673 162,577 157,638 5,179 3,500 2,500 3,000 3,000 2,717 0 0 0 0 0 0 0 750 4,258 4,000 4,000 7,000 7,000 806 295 1,844 2,500 1,600 2,500 2,500 4,807 5,359 4,466 2,500 1,450 1,500 1,500 625 594 1,075 1,500 1,385 1,440 1,440 550 604 1,519 1,500 900 2,440 2,440 11 2 224 50 50 50 50 68,912 72,720 73,923 72,000 73,500 83,500 83,500 15,009 12,899 13,984 13,250 14,500 15,225 15,225 0 0 0 11,325 6,795 6,795 6,795 1,291 1,192 3,063 3,000 2,500 3,200 2,750 0 0 0 0 0 7,000 7,000 124 1,807 4,710 5,000 5,000 2,000 2,000 5,433 3,634 4,372 3,000 5,000 4,500 4,500 1 5 6 400 320 360 312 18,268 20,258 18,354 18,000 12,000 20,000 20,000 5,793 3,895 11,653 7,000 7,000 5,500 5,500 11,229 14,476 12,654 17,000 17,000 20,000 20,000 65,081 31,658 33,331 17,130 17,000 26,000 26,000 2,964 3,206 4,619 3,660 3,000 4,000 4,000 3,477 11,402 6,514 6,000 5,000 5,000 5,000 141 82 187 420 420 200 200 5,630 3,488 7,494 9,000 9,000 9,000 9,000 3,413 2,695 6,026 3,500 3,500 3,500 3,500 9,792 13,719 18,335 16,500 17,000 17,000 17,000 2,382 2,544 2,939 3,200 3,200 3,200 3,200 544 868 569 750 750 1,500 1,500 1,156 2,520 1,203 1,500 1,500 1,900 1,900 0 0 0 100 100 100 100 1,478 887 2,149 2,170 3,000 3,500 3,500 394,206 369,197 244,648 229,455 218,970 260,910 260,412 0 0 24,696 0 0 0 0 1,400 0 38,327 35,088 35,088 0 0 9,480 4,368 77,617 110,080 110,080 94,000 63,000 10,880 4,368 140,640 145,168 145,168 94,000 63,000 923,457 879,540 1,145,017 1,194,420 1,128,034 1,173,102 1,110,085 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET COMMUNITY DEVELOPMENT DEPARTMENT The Community Development Department provides constructive planning to facilitate quality development. The department provides professional guidance to the City Council, the City Manager, the Planning and Zoning Commission, the Natural Resource Board, as well as various boards and committees relating to planning and growth management. The Department also provides and is a resource to the public and all city departments for comprehensive planning, community development, redevelopment and code compliance activities. The Department has expanded to manage Planning and Zoning, Environmental Permitting, and Grants Coordination. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Initiated Data & Analysis and GOP updates to eight elements of the Comprehensive Plan ✓ Completed infrastructure improvements to Fisherman's Landing Park with FIND funding ✓ Revised Stormwater Fee Credit Policy and refined program parameters ✓ Updated four Land Development Codes ✓ Made successful application for over $ 700,000 in alternative funding ✓ Continued to administer CRA grant funds (FSL & S2S) ✓ Completed Riverview Park Tree Preservation Plan ✓ Completed Wayfinding Sign Program design ✓ Completed 5 Year CRS Audit ✓ Completed CDBG Annual Action Plan and COVID updated plan ✓ Completed updates to the NPDES/NOI recertification process ✓ Continued management of Planning & Zoning and Natural Resource Board ✓ Provided agenda transmittals and support for City Council ✓ Provided GIS mapping support for external departments ✓ Initiated Stonecrop FEMA Grant Phase I ✓ Completed Sustainable Sebastian Initiation Plan ✓ Completed Integrated Pest Management Plan ✓ Installation of Living Dock and educational materials at Fisherman's Landing ✓ Final Report submitted for Community Oyster Garden cost share grant with IRLC ✓ Developed maps, zones, and GIS sign inventory app for Sign Shop ✓ Completed review of five City of Sebastian projects through TAC ✓ Completed Florida Friendly Garden at City Hall CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Complete update to Comprehensive Plan as the Comprehensive Development Plan ➢ Update permit applications and processes via new web based program ➢ Complete new web page design and initiate Economic Development web page ➢ Initiate CDBG funding program in accordance with approved Consolidated Plan ➢ Initiate design and construction of CRA Plan Improvements ➢ Implement Sign program for CRA ➢ Implement Tree Preservation Plan and Landscape Maintenance for Riverview Park ➢ Participate in implementation of the FDOT US 1 Corridor Improvement Plan ➢ Update Riverfront Overlay District land development code ➢ Continue to refine the stormwater fee credit program; vacation rental program; and septic to sewer program ➢ Formalize TAC review process ➢ Complete Green Infrastructure Map ➢ Implement Sustainable Sebastian Initiation Plan ➢ Finalize new site plan process and application ➢ Initiate Stonecrop FEMA Grant Phase II ➢ Make application for approximately $ 500,000 in alternative funding ➢ Complete Scrub -Jay HCP amendment and easement PERFORMANCE MEASURES lPerformance Indicators (Total Major & Minor Site Plan Reviews (Total Major & Minor Site Plan Approvals IPreliminary/Final Plat Approvals Total Temporary Permits Issued IDivision of a Single Lot/Release of Unity of Titles (Unity of Titles Land Use and Zoning Change Requests Annexation Requests/Approvals (Flood Zone Determinations/MT-1 Applications (Commercial Site Plan Inspections Land Development Code Amendments Conditional Use/Special Use/Accessory Structure Approvals I Easements/Acquisitions Variances/Appeals/Waivers Comp Plan/Element Changes I Stormwater Credit Program IBuilding Permits Zoning Reviews - Residential IBuiiding Permits Zoning Inspections - Environmental IFagade, Sign, and Landscape Grant ISeptic to Sewer Grant (Application Requests Processed Processing Time for Site Plans (Months) Actual Actual Actual 2016/2017 2017/2018 2018/2019 11 6 3 34 5 26 0 0 37 22 7 4 15 5 2 35 18 18 2 2 50 20 6 12 1 13 8 0 32 13 12 62 15 3 7 3 Projected 2019/2020 20 10 6 45 24 25 2 2 60 25 10 16 4 20 4 30 0 4 0 6 54 130 69 180 0 300 184 400 0 4 709 700 5 8 4 5 8 55 4 50 160 0 10 10 3 8 7 4 Projected 2020/21 15 10 5 35 15 15 2 0 60 15 5 10 4 10 6 70 200 600 5 20 10 4 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR COMMUNITY DEVELOPMENT STAFFING NATURE OF ACTIVITY 19120 20121 25.00% 25.00% Public Assistance - Provide planning, zoning and other regulatory information to the public and other departments to assure that development is of the highest quality and that all development proposals are consistent with City regulations. Provide public information to websites and updates to online forms. 30.00% 30.00% Land Dewloament Code _ Work with site development to provide technical review of proposed design in accordance with City regulations. Coordinate review comments and pennitting requirements from outside agencies, public input, and direction from the Planning and Zoning Commission and City Council. Provide Environmental reviews for site development requests. Work with special committees and taskforce groups that may be required from time to time. Implement policy issues that Council has recommended or mandated. 15.00% 15.001/o Comorehensiw Planning - Manage, interpret, evaluate, update, and implement the Comprehensive Plan and other land use, development and preservation plans for the City. Provide project management of CIP projects and long range planning projects including annexations and intergovernmental priorities. Provide direction and guidance for projects that have an economic development impact. Maintain position on various committees and Boards such as the MPO. Provide presentations to various interest groups regarding economic development and long range plans . 15.00% 15.00% Communitv Redewloament - Implementation of stated goals within the Community Redevelopment Master Plan and consistent with objectives outlined by the City Council. Update and implementation to the CRA master plan including economic development goals and opportunities. 15.00% 15.00% General Administratiw - Research various miscellaneous topics and gather information for other agencies and/or other departments, including staff support to the City Council, CRA Board, Planning and Zoning Commission and Natural Resource Board. 100.000/0 100.000/0 COMMUNITY DEVELOPMENT BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Community Development is $ 507,450. This compares to the 2019-2020 projected expenditures of $ 554,681, a decrease of $ 47,231, or-8.52%. Amended Projected FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 180,910 $ 357,598 $ 318,631 $ 424,545 $ 398283 $ 424,825 $ 26,542 Operating Expenses 33,677 38,178 47,574 148,705 141,748 66,125 (75,623) Capital Outlay - - - 16,474 14,650 16,500 1,850 Total $ 214,587 $ 395,776 $ 366,205 $ 589,724 $ 554,681 $ 507,450 $ (47231) Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: Difference 1. Personal Sertices - Increase due to having positions full all year and a position reclassification. $ 26,542 2. Operating Expenses - Decrease due to majority of Comp Plan updates being completed in prior year. $ (75,623) 3. Capital Outlay - Increase due to new equipment to be used in support of the Sustainable Sebastian program $ 1,850 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE COMMUNITY DEVELOPMENT Projected PAY Amended Expenditure Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Community Development Director/CRA Manager 72,868 / 131,163 1.00 1.00 1.00 1.00 $ 94,111 $ 93,750 Senior Planner 55,588 / 100,858 0.00 1.00 1.00 1.00 45,383 62,000 Community Development Manager 50,871 / 91,568 1.00 1.00 1.00 1.00 80,194 80,000 Junior Planner 43,975 / 79,156 1.00 1.00 1.00 1.00 45,975 45,750 Environmental Planner 43,975 / 79,156 1.00 1.00 1.00 1.00 41,854 45,500 4.00 5.00 5.00 5.00 TOTAL SALARIES $ 307,517 $ 327,000 Overtime 2,000 2,000 FICA Taxes 23,515 25,178 Deferred Compensation 27,746 29,783 Clothing Allowance 120 120 Group Health Insurance Premium 36,724 40,074 Employee Assistance Program 75 79 Worker's Comp Insurance 586 591 Total Personal Services $ 398,283 $ 424,825 CAPITAL OUTLAY SCHEDULE COMMUNITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY GENERAL FUND Descrintion 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Sustainable Sebastian $ 16,500 $ - $ - $ - $ - $ 16,500 $ 16,500 $ - $ - $ - $ - $ 16,500 COMMUNITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY DIS CRETIONARY SALES TAX Descri 'on 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Harrison St Park Plaza $ 270,000 $ 250,000 $ - $ - $ - $ 520,000 N. Central Ave Event Plaza 40,000 250,000 250,000 - - 540,000 Tree Protection Plan 135,000 135,000 - - - 270,000 $ 445,000 $ 635,000 $ 250,000 $ - $ - $ 1,330,000 COMMUNITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY RIVERFRONT CRA Descrintion 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Working Waterfront Landscaping $ 45,000 $ - $ - $ - $ - $ 45,000 Septic to Sewer Grant Program - 100,000 - 100,000 - 100,000 $ 45,000 $100,000 $ - $100,000 $ - $ 145,000 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I COMMUNITY DEVELOPMENT DEPARTMENT Code: 010080 Amended FY20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budget Projected Request Budget PERSONAL SERVICES 511200 Regular Salaries 128,186 276,229 243,232 319,900 307,517 334,250 327,000 511400 Overtime 6,620 2,057 1,124 2,000 2,000 2,000 2,000 512100 FICA Taxes 9,743 20,781 18,974 24,566 23,515 25,732 25,178 512215 Clothing Allowance 0 100 120 120 120 120 120 512225 Deferred Compensation 11,721 22,667 22,425 29,063 27,746 30,435 29,783 512301 Croup Health Insurance Premium 13,581 35,331 32,143 48,081 36,724 44,988 40,074 512305 Dependant Health Ins Premium 10,693 0 0 0 0 0 0 512309 Employee Assistance Program 62 0 63 79 75 87 79 512400 Worker's Comp Insurance 303 433 550 736 586 603 591 TOTAL PERSONAL SERVICES 180,910 357,598 318,631 424,545 398,283 438,215 424,825 OPERATING EXPENDITURES 533120 Consultants 8,713 12,176 30,304 122,500 122,500 55,000 40,000 533400 Other Contractual Services 1,648 1,760 2,234 2,000 2,000 3,000 3,000 534000 Travel and Per Diem 922 2,657 977 3,500 150 2,500 2,500 534105 Cellular Telephone 176 929 363 216 300 240 240 534110 Internet Services 0 1,014 433 433 433 433 433 534120 Postage 903 1,773 785 1,000 800 800 800 534130 Express Mail 0 18 40 50 50 50 50 534420 Equipment Leases 1,422 1,397 1,385 1,450 1,965 2,112 2,112 534620 R & M-Vehicles 1,873 849 54 500 250 250 250 534630 R & M-Office Equipment 2,218 2,928 2,091 2,500 2,520 2,940 2,940 534825 Advertising (Econ Dev) 8,998 0 0 0 0 0 0 534830 Special Events (NRB) 1,092 1,416 1,182 2,576 500 2,000 2,000 534910 Clerk of Court Filing Fees 0 10 53 30 30 30 30 534920 Legal Ads 1,838 3,816 3,169 2,500 2,500 2,500 2,500 535200 Departmental Supplies 1,469 2593 1,446 2,000 2,000 2,000 2,000 535210 Computer Supplies 109 877 30 800 800 800 800 535260 Gas and Oil 227 516 471 600 500 500 500 535270 Uniforms & Shoes 0 87 0 0 0 150 150 535410 Dues and Memberships 734 1246 1,231 1,800 1,800 1,870 1,870 535420 Books and Publications 132 0 40 300 150 150 150 535450 Training and Education 1,205 2,115 1,286 3,950 2,500 3,800 3,800 TOTAL OPERATING EXPENDITURES 33,677 38,178 47,574 148,705 141,748 81,125 66,125 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 16,474 14,650 16,500 16,500 TOTAL CAPITAL OUTLAY 0 0 0 16,474 14,650 16,500 16,500 TOTAL COMMUNITY DEVELOPMENT 214,587 395,776 366,205 589,724 554,681 535,840 507,450 i • CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI GENERAL FUND — NON -DEPARTMENTAL This section of the budget includes costs not related to specific departmental service objectives or programs. The largest category of expenditures in this budget is for payments for general government utilities, general property and casualty liability insurance premiums and payment to the Riverfront Community Redevelopment Agency for tax increment contributions. NON -DEPARTMENTAL BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Non -Departmental is $ 927,624. This compares to the 2019-2020 projected expenditures of $ 946,071, a decrease of $18,447, or -1.91/o. Amended Projected FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Actual Actual Actual Budget Expenditures Personal Services $ 409,276 $ 291,741 $ 278,439 $ 287,800 $ 268,500 $ Operating Expenses 611,345 634,268 712,594 701,557 672,880 Grants and Aids - - - - - Capital Outlay 1,765 2,918 - - - Non -Operating 2,173,590 636,029 23,244 4,691 4,691 Total $ 3,195,976 $ 1,564,956 $ 1,014,277 $ 994,048 $ 946,071 $ Fiscal Year 2020-2021 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures: 1. Personal Seryces - Increase due to additional retirees becoming eligible for insurance benefits. 2. Operating Expenses - Decrease due primarily to outside consultant no longer being utilized. 3. Non-0perafing Expenses - Decrease due to no transfers out to another fund. FY 20/21 Budget Difference 269,600 $ 1,100 658,024 (14,856) - (4,691) 927,624 $ (18,447) Difference $ 1,100 $ (14,856) $ (4,691) CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET GENERAL FUND NON -DEPARTMENTAL Code: 010099 Amended FY20121 Proposed Account FY 16117 FY 17118 FY 19119 FY 19120 FY 19120 Dept FY 20121 Number Deserlution AchW Actual Actual Budpet Prolecte Reawst Budget PERSONAL SERVICES 512301 Group Health Insurance 95,512 90.110 41,304 20,800 14,500 16.500 14,800 512307 Health Reimbursement Account 199,297 201,631 234.740 265.000 254.000 254.0p❑ 254.000 512500 Unemployment (43) 0 2,395 800 0 800 800 512700 Additional Compensation 124.511 0 0 1,200 0 0 0 TOTAL PERSONAL SERVICES 409,276 291,741 278.439 287,800 268,500 271,300 26900 OPERATING EXPENDITURES 533100 Professional Services 0 0 7,500 43,0❑0 29,700 0 0 533110 Prof Services - Labor ARomey 0 0 19,296 0 0 0 0 533120 Consultants 2.867 L662 5,000 0 0 0 0 533400 Other Contractual Services 1.164 3,926 48 11,280 15,500 5,000 5,000 533425 Contract Mowing Sery ioes; 29,865 25.170 5,590 15,000 10,000 ]0,000 10,000 533426 Code Enforcement Charges 0 275 0 0 0 0 ❑ 534101 Telephone 19.735 21,781 19,260 23.780 16,100 16.140 16.140 534110 Internet Services 17,721 17.685 3,795 1.782 2,420 2,420 2,420 534120 Postag 5.220 3.029 672 3.275 800 800 800 534310 Electric 38,994 41.134 39,393 43,000 39,000 39,000 MAW 534320 Watff,5Swer 4,678 4,552 4,182 4.750 4,300 4,300 4,300 534500 Insurance 225,840 220,350 270.104 269,220 281,500 282,000 292.000 534501 Clauns 2,911 7.984 48,738 28,964 26,600 30,000 30,000 534630 R&M Offtoe Equipment 9,600 9,6❑❑ 600 2.400 2,400 2,400 2,400 534700 Printing and Binding 6,849 3,326 0 4,500 0 0 0 534805 4thofluly 20,000 32,392 32,004 32,700 32.700 32,750 32,750 534815 Paver Bricks 926 770 441 700 700 800 900 534825 Advert is ing EV endit ures 2,134 2,902 2,497 3300 2,950 2,990 2,990 534930 Special Events Expense 824 5.000 0 0 0 0 0 534835 Special Employee Events 4,291 4,615 4,938 5,000 5,000 5,000 5,000 534920 Lcga1 Ads 0 0 0 0 0 0 0 534942 PD Safety Class Expenses 0 0 1,360 0 0 0 0 543943 PD COPE Unit Expenses 0 16,749 18,048 0 0 0 0 534944 Supplies -PS Empl Exp Fund 4,799 3.372 7,227 0 0 0 0 534945 Supplies -General Empl Exp Fund 331 0 0 0 0 0 0 534980 Payment-Riverfront CRA Fund 181.631 181,652 193,130 182,738 182.732 t91,870 194,804 535200 Departmental Supplies 1,350 1.187 1,396 1,800 1.800 2,510 2.510 535410 Dues and Memberships 2,851 3,052 3,250 3,250 3.460 3,460 3,460 535450 Training and Education 0 ❑ 2,000 3,5❑0 0 6,❑00 6,000 535454 PBA Tuition Reimb Plan 7,099 2.859 I.184 5,000 4,600 5,000 5,000 535455 PEA Tuition Reimb Plan 1353 741 0 3,000 1.000 3,000 1000 535705 Property Taxes 0 0 061 0 0 0 0 535710 Nun -Ad Valorem Tax 18,322 18,6❑4 31.007 018 9,619 9,650 9,650 TOTAL OPERATING EXPENSES 611,345 634,265 712,594 701,557 672,880 655,090 6MO24 CAPITAL OUTLAY 606400 Vehicles and Equipment 1,765 2,918 0 0 0 0 0 TOTAL CAPITALOL'TIAY 1,765 2,919 0 0 0 0 0 NON -OPERATING 909120 [nterfund Trfr to 120 LOGT 200.000 0 0 0 0 0 0 909131 Imerfund Trfr to Fund I10 1,603,353 571.892 0 0 0 0 0 909132 Interfund Trfr to Fund 320 5,449 52.817 2.787 ❑ 0 0 0 909133 Trfr to Transp Impr Fund 330 132,925 0 0 0 0 0 0 909140 Trfr to Fund 140 0 0 20,457 0 0 0 0 909145 Trfr to Fund 450 AP 28,040 0 0 4.691 4,691 0 0 909163 Interfund Trfr to Fund 163 100.000 0 0 0 0 0 0 909410 Imerfund Trh to Fund 410 78.823 11,320 0 0 0 0 0 909480 Trfr to Fund 490 Building 25.000 0 0 0 0 0 0 909541 Interfund Trfr to415 0 0 0 0 0 0 0 909545 [itterfund Trfr to455 0 0 0 0 0 0 0 909901 Cant ingency 0 0 0 0 0 [1 ❑ TOTAL NON -OPERATING 2.173,590 M029 23,244 4,691 4,691 0 0 TOTAL NON -DEPARTMENTAL 3.195,976 1,564,956 1,014.277 994,048 946,071 926.390 927,624 • • CITY OF It N HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2020-2021 SPECIAL REVENUE FUNDS Draft as of June 24, 2020 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11 M OF z4-M - HOME OF PELICAN ISLAND This Page Intentionally Left Blank .o CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET LOCAL OPTION GAS TAX The local option gas tax is a six -cent per gallon tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population and amount of annual transportation -type expenditures. The funds can be used for payment of debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road maintenance and signage. The paving loan does not mature until FY22-23. Low fuel costs have continued and contributed to a fairly steady level of collections, although more fuel -efficient vehicles are expected to eventually have a negative effect. The 2020-2021 allocation for the City of Sebastian is estimated at $739,464. The estimate is based on trend analysis. LOCAL OPTION GAS TAX FUND REVENUE Code: 120010 Account Number Descriation TAXES 312400 Local Option Gas Tax TOTAL TAXES MISCELLANEOUS REVENUE 334492 FDOT Lighting Agreement 361100 Interest Income TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 381001 Interfund Transfer from Fund 001 389991 Appropriation From Fund Balance TOTAL NON -REVENUE SOURCES TOTAL LOCAL OPTION GAS TAX Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Proiected Budget 674,778 715,311 715,311 736,320 710,000 710,000 674,778 715,311 715,311 736,320 710,000 710,000 12,532 12,908 12,908 13,694 13,694 14,105 948 6,685 6,685 5,347 10,770 13,808 13,480 19,593 19,593 19,041 24,464 27,913 200,000 0 0 0 0 0 152,896 0 12,550 0 0 268,337 352,896 0 12,550 0 0 268,337 1,041,154 734,904 747,454 755,361 734,464 1,006,250 91 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET LOCAL OPTION GAS TAX FUND EXPENDITURES Code: 120051 Amended Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Number Descriotion Actual Actual Actual Budget Proiected Budget 533300 All Aboard Florida 71,894 0 0 0 0 0 533400 Other Contractual Services 0 0 11,500 0 0 0 533452 Road Maintenance Service 1,081 651 1,350 0 0 0 534315 Public Lighting 0 0 0 0 0 0 534695 Railroad Crossing Maintenance 5,103 5,400 48,344 5,400 5,400 5,400 535310 Road Materials and Supplies 23,386 19,705 19,011 0 0 0 535380 Signalization Supplies 21,621 0 0 0 0 0 TOTAL OPERATING EXPENDITURES 123,085 25,756 80,205 5,400 5,400 5,400 CAPITAL OUTLAY 606400 Vehicles and Equipment 12,011 27,570 0 106,000 106,000 257,510 TOTAL CAPITAL OUTLAY 12,011 27,570 0 106,000 106,000 257,510 DEBT SERVICE 707105 Principal - Paving Loan 215,000 219,000 224,000 229,000 229,000 233,000 707205 Interest - Paving Loan 27,635 23,445 19,187 14,802 14,802 10,340 TOTAL DEBT SERVICE 242,635 242,445 243,187 243,802 243,802 243,340 NON -OPERATING 909133 Trfr to Transp Impr Fund 330 663,423 96,793 424,062 211,160 155,431 500,000 909990 Unappropriated 0 342,340 0 188,999 223,831 0 TOTAL NON -OPERATING 663,423 439,133 424,062 400,159 379,262 500,000 TOTAL LOCAL OPTION GAS TAX 1,041,154 734,904 747,454 755,361 734,464 1,006,250 92 I CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET I DISCRETIONARY SALES TAX The discretionary sales tax is a seventh -cent or an additional one -cent sales tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population. The funds can be used to finance, plan, and construct infrastructure, land acquisition for recreation or preservation, land improvement, and emergency vehicle purchases. The FY 2020-2021 allocation for the City of Sebastian is estimated at $3,581,025. The estimate is based on the trend analysis. This revenue source was extended by referendum vote in FY 2016-2017 until December 31, 2023. DISCRETIONARY SALES TAX FUND REVENUE Code: 130010 Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Account Description Actual Actual Actual Budget Proiected Budget Number 312600 Discretionary Sales Tax 3,207,905 3,417,586 3,524,825 3,659,032 3,426,818 3,581,025 TOTAL TAXES 3,207,905 3,417,586 3,524,825 3,659,032 3,426,818 3,581,025 MISCELLANEOUS REVENUE 361100 Interest Income 29,500 41,451 100,356 58,272 64,399 80,178 361105 SBA Interest Earnings 10,463 15,396 15,394 15,000 9,100 9,000 TOTAL MISCELLANEOUS REVENUE 39,963 56,847 115,750 73,272 73,499 89,178 NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balar 65,228 0 0 3,877,491 4,065,034 0 TOTAL NON -REVENUE SOURCES 65,228 0 0 3,877,491 4,065,034 0 TOTAL DISCRETIONARY SALES TAX 3,313,096 3,474,433 3,640,575 7,609,795 7,565,351 3,670,203 93 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET DISCRETIONARY SALES TAX FUND EXPENDITURES Code: 130051 Account Descriation Number NON -OPERATING 909123 Interfund Trfr to 230-Series 2003 E 909131 Trfr to Capital Projects Fund 310 909132 Trfr to CIP Fund 320 909133 Trfr to Transp Impr Fund 330 909263 Trfr to Stormwater Debt Svs 263 909363 Trfr to Stormwater Impr Fund 363 909410 Trfr to Golf Course Fund 410 909455 Trfr to Fund 455 AP 909990. Unappropriated TOTAL NON -OPERATING Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Proiected Budget 354,854 0 0 0 0 0 643,474 1,364,845 625,248 860,555 6,010,146 675,695 480,928 16,062 227,077 40,000 65,700 469,000 941,624 389,721 51,462 5,422,223 377,279 565,000 402,963 403,792 402,914 401,355 401,355 400,961 22,309 30,154 12,425 500,000 283,645 600,000 59,798 138,375 0 110,000 110,000 0 407,146 220,762 291,420 275,662 317,226 224,963 0 910,722 2,030,029 0 0 734,584 3,313,096 3,474,433 3,640,575 7,609,795 7,565,351 3,670,203 TOTAL DISCRETIONARY SALES TAX 3,313,096 3,474,433 3,640,575 7,609,795 7,565,351 3,670,203 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET I COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Account Number Description TAXES 338200 Tax Increment Revenue - Sebastian 338200 Tax Increment Revenue - County TOTAL TAXES MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 362100 Rents and Royalties 366000 Contributions & Donations TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 381001 Transfer from General Fund 389991 Fund Balance Carried Forward TOTAL NON -REVENUE SOURCES TOTAL RIVERFRONT REDEVELOPMENT Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Proiected Budget 181,631 181,652 183,130 182,732 182,732 194,804 160,610 184,879 201,086 215,084 220,508 235,065 342,241 366,532 384,216 397,816 403,240 429,869 4,702 8,730 9,791 15,000 15,000 10,331 1,056 1,885 4,310 3,750 3,750 0 36,000 36,000 36,000 36,000 36,000 36,000 0 0 3,000 0 0 0 41,758 46,615 53,101 54,750 54,750 46,331 0 0 20,457 0 0 0 0 116,935 49,709 198,458 114,203 0 0 116,935 70,166 198,458 114,203 0 383,999 530,082 507,484 651,024 572,193 476,200 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Descriation OPERATING EXPENDITURES 533100 Professional Services 533120 Consultants 533201 Admin Svcs Provided by the GF 533400 Other Contractual Services 534000 Travel and Per Diem 534320 Water and Sewer 534400 Rents and Leases 534699 Other Capital Maintenance Expense 534830 Special Events Expense 534920 Legal Ads 535310 Road Materials & Supplies 535410 Dues & Memberships 545450 Training and Education 535710 Non -Ad Valorem Taxes TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606300 Improvements Other Than Buildings 606900 Infrastructure TOTAL CAPITAL OUTLAY GRANTS AND AIDS 820100 Fagade/Sign Improvement Program 820200 Sewer Connection Program TOTAL GRANTS AND AIDS NON -OPERATING 909101 Interfund Trfr to General Fund 001 909131 Interfund Trfr to CIP Fund 310 909132 Interfund Trfr to CIP Fund 320 909133 Interfund Trfr to CIP Fund 330 909363 Interfund Trfr to CIP Fund 363 909990 Unappropriated TOTAL NON -OPERATING TOTAL RIVERFRONT REDEVELOPMENT Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Proiected Budget 5,000 5,000 5,000 5,000 5,000 5,000 0 0 19,705 256 256 0 13,202 87,740 90,372 99,076 99,076 89,725 0 37,013 192,224 166,944 160,000 88,722 0 0 0 500 0 500 0 0 365 0 0 0 4,022 4,728 5,480 4,728 4,200 4,300 6,178 18,706 35,466 20,000 10,000 20,000 39,308 44,525 43,460 45,000 40,000 48,500 1,857 5,828 569 1,000 200 1,000 0 206 0 0 0 0 175 175 670 670 670 670 0 0 0 500 395 400 2,067 1,990 2,928 1,350 1,396 1,400 71,808 205,911 396,239 345,024 321,193 260,217 0 0 0 133,000 133,000 0 0 0 0 3,000 3,000 0 0 0 0 136,000 136,000 0 0 34,676 0 70,000 15,000 40,000 40,766 39,495 0 0 0 0 40,766 74,171 0 70,000 15,000 40,000 0 0 0 0 0 0 0 250,000 0 0 0 0 0 0 0 0 0 45,000 188,730 0 0 0 0 0 0 0 111,245 100,000 100,000 0 82,695 0 0 0 0 130,983 271,425 250,000 111,245 100,000 100,000 175,983 383,999 530,082 507,484 651,024 572,193 476,200 0 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PARKING IN -LIEU -OF FUND PARKING IN -LIEU -OF FUND REVENUE Code: 150010 Amended Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Number Descriation Actual Actual Actual Budget Proiected Budget MISCELLANEOUS REVENUE 361100 Interest Income 0 0 0 0 0 0 361105 SBA Interest Earnings 468 929 1,393 1,342 1,344 1,376 363400 Parking In -Lieu -Of Fee 24,945 13,776 0 0 500 3,000 389991 Appropriation from PY Fund Balanc 33,082 0 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 58,495 14,705 1,393 1,342 1,844 4,376 TOTAL PARKING IN -LIEU -OF FUND 58,495 14,705 1,393 1,342 1,844 4,376 PARKING IN -LIEU -OF FUND EXPENDITURES Code: 150051 Amended Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Number Descriation Actual Actual Actual Budget Proiected Budget CAPITAL OUTLAY AND PROJECTS 606908 Parking 58,495 0 0 0 0 0 TOTAL CAPITAL OUTLAY AND PROJEC 58,495 0 0 0 0 0 NON -OPERATING 909990 Unappropriated 0 14,705 1,393 1,342 1,844 4,376 TOTAL NON -OPERATING 0 14,705 093 1,342 1,844 4,376 TOTAL PARKING IN -LIEU -OF FUND 58,495 14,705 1,393 1,342 1,844 4,376 97 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET RECREATION IMPACT FEE FUND The Recreation Impact Fee was established to enable the City to allow growth and development to proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so as to require growth and development to share in the burden of growth by paying its pro rata share for the reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15) RECREATION IMPACT FEE FUND REVENUE Code: 160010 Account Number Description MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 363270 Recreation Impact Fee TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balance TOTAL NON -REVENUE SOURCES Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Proiected Budget 8,887 9,053 9,989 3,500 4,524 3,500 0 3,499 4,262 1,634 2,500 1,500 102,700 141,050 129,550 141,050 150,000 150,000 111,587 153,602 143,801 146,184 157,024 155,000 0 302,182 155,888 484,770 473,929 5,000 0 302,182 155,888 484,770 473,929 5,000 TOTAL RECREATION IMPACT FEE 111,587 455,784 299,689 630,954 630,953 160,000 RECREATION IMPACT FEE FUND EXPENDITURES Code: 160051 Account Number Description CAPITAL OUTLAY AND PROJECTS 606300 Improvements Other Than Bldgs TOTAL CAPITAL OUTLAY AND PROJECTS OPERATING EXPENDITURES 533100 Professional Services TOTAL OPERATING EXPENDITURES NON -OPERATING 909132 Transfer to CIP Fund 320 909990 Unappropriated TOTAL NON -OPERATING TOTAL RECREATION IMPACT FEE Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Proiected Budget 0 0 0 0 0 0 0 0 0 0 0 0 14,774 19,600 0 0 0 0 14,774 19,600 0 0 0 0 46,455 436,184 299,689 630,954 630,953 160,000 50,358 0 0 0 0 0 96,813 436,184 299,689 630,954 630,953 160,000 111,587 455,784 299,689 630,954 630,953 160,000 NQ CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET' STORMWATER UTILITY FUND The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of managing the City's stormwater system, to prepare, construct and manage betterments and improvements, regulate the use of the stormwater system, and perform routine maintenance and minor improvements. The Stormwater Utility Fee is assessed on a single residential ERU in the amount of $10.00 per month, or $120.00 per year (Resolution R-18-19). The Stormwater Utility Staff are responsible for the control and maintenance of the City's stormwater drainage system, consisting of 280 miles of swales, 50 miles of channels, 8.15 miles of canals and 310 catch basins, baffle boxes, and culvert structures for the purposes of flooding prevention and water quality improvement. The Stormwater staff also enforces compliance with Federal NPDES regulations and the City's Stormwater Management Plan for the purpose of improving the quality of stormwater runoff prior to discharge into the St. Sebastian River and the Indian River Lagoon. . Descriation Total Revenues SUMMARY OF REVENUES AND EXPENDITURES FY 16/17 FY 17/18 FY 18/19 Actual Actual Actual Amended FY 19/20 Au et FY 19/20 Proiected FY20/21 DI et $ 1,102,138 $ 1,014,980 $ 2,076,432 $ 2,013,883 $ 2,113,001 $ 2,083,512 Total Expenses $ 1,273,480 $ 1,351,422 $ 2,076,432 $ 2,008,447 $ 1,761,615 $ 2,052,310 Change in Unrestricted Reserves $ (171,342) $ (336,442) 0 $ 5,436 $ 351,386 $ 31,202 FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Completed slip lining and outfall reconstruction of the Schumann Drive elliptical culvert, a major culvert collecting the stormwater runoff from tributary drainage conveyances from City streets and homes in Schumann Park area neighborhoods. ✓ Serviced and maintained 100% of City's baffle box treatment structures each quarter. ✓ Maintained City's numerous catch basins to protect water quality and ensure proper function during storm events. ✓ Replaced numerous road crossing culverts. ✓ Trained Division staff so that 100% of division staff have earned their CDL-B licenses with half of these earning the highest CDL level, A. All are cross -trained and proficient with multiple pieces of heavy stormwater maintenance equipment. ✓ Trained and certified 100% of all Division staff in the Maintenance of Traffic Operations (MOT - safe setup and operation of work zone within City ROWs) at the Intermediate and/or Advanced level. ✓ Successfully recruited and extensively trained four new Stormwater Maintenance Worker I's to replace stormwater staff that left for higher compensation in a neighboring city. ✓ Enrolled the City's Stormwater Utility Technician, a highly promising recent hire, in the City's reimbursement college degree program (via Indian River College). ✓ Removed by extremely difficult mechanical means a huge expansion of invasive Brazilian Pepper trees from the City's Stormwater Park; however applied zero herbicides to residual Brazilian Pepper stumps to prevent rapid regrowth. CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Design and construct on -time and on -budget all Stormwater Utility Capital Projects funded for for FY 2021. ➢ Solicit and secure a specialized consultant through an RFQ process for completion of a much needed Stormwater Master Plan update and the subsequent procurement of $50-100 M in state and federal grant and programmatic funds over a ten year period for stormwater CIPs, including rebuilding, reconstruction and restoration dredging of the City's 8.15 mile Elkcam Creek/Collier Creek canal. ➢ Resume necessary maintenance and repair of City's 8.15 mile Elkcam Creek/Collier Creek canal using an Integrated Pest Management Approach. ➢ Service and maintain 100% of City's baffle box treatment structures each quarter. ➢ Ensure the City's stormwater conveyance mowing contractor completes 100% of needed mowing and excess vegetation harvesting on -budget and on -schedule. ➢ Maintain the City's numerous catch basins to protect water quality and ensure proper function during storm events. ➢ Replaced numerous road crossing culverts PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 (Miles of swales 280.0 280.0 280.0 280.0 280.0 Linear feet of swales reconstructed 28,500 28,500 28,500 28,500 28,500 (Miles of ditches maintained 80.0 80.0 80.0 80.0 80.0 (Catch basin and culverts maintained 205 205 205 205 205 1Linear feet Main Ditches reconstructed 1,000 1,000 1,000 1,000 2,000 Road Crossing Pipe Replacements 20 20 20 20 20 STORMWATER U1171LITY PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 19120 20121 50.00% 55.00% Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9 miles of large canals. Maintain ditches, swales and side yard ditches. 25.00% 20.00% Catch basins, Manholes and Culverts - Hand clean and mow small drainage ditches. M aintain 310 catch basins and large/small culverts. 10.00% 10.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City contract work. Meet with public as necessary. Coordinate employee training and education. 5.00% 5.00% Building Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits, Driveway Permits, and meeting with engineers, contractors, and public as necessary. 10.00% 10.00% Capital Projects - Planning, Design, Specifications Consultant Coordination Bidding and Contracts, Construction Management inspections. 100.00% 100.00% 100 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET STORMWATER UTHITY DIVISION BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for the StormwaterUtility Division is $ 2,083,512. This compares to the 2019-2020projected expenditures of $ 2,113,001, a decrease of $ 29,489, or -1.4%. Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY20/21 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 336,196 $ 630,002 $ 848,908 $ 735,344 $ 672,310 $ 697,055 $ 24,745 Operating Expenses 389,210 719,157 536,317 815,303 631,512 813,205 181,693 Capital Outlay - 2,263 18,198 182,800 182,793 242,050 59,257 Non -Operating 548,074 - 673,009 280,436 626,386 331,202 (295,184) Total $ 1,273,480 $ 1,351,422 $ 2,076,432 $ 2,013,883 $ 2,113,001 $ 2,083,512 $ (29,489) Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: 1. Personal Sertices - Increase due to having positions full all year. 2. Operating Expenses - Increase due to additional swale maintenance and pipe replacements. 3. Capital Outlay - Increase due to replacement of a large piece of equipment. 4. Non -Operating -Decrease due to lower unappropriated funds. STORMWATER UTILITY DIVISION REVENUE Code:163010 Account Number Descrindon CHARGES FOR SERVICES 363630 Stormwater Utility Fee 363631 Delinquent Stormwater Fees TOTAL CHARGES FOR SERVICES MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest 361150 Other Interest 364100 Sale of Fixed Assets 381001 Transfer from Fund 001 TOTAL MISCELLANEOUS REVENUE TOTAL STORMWATER REVENUES USE OF UNRESTRICTED RESERVES TOTAL STORMWATER UTILITY Amended FY 20/21 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept Actual Actual Actual Budge Projected Reauest 964,338 970,113 1,969,967 1,940,000 2,038,668 2,038,668 28,501 28,979 68,701 0 0 0 992,839 999,092 2,038,668 1,940,000 2,038,668 2,038,668 7,956 15,654 27,087 35,400 28,268 40,000 0 0 9,801 0 7,165 0 1,343 234 875 683 650 4,844 0 0 0 37,800 38,250 0 100,000 0 0 0 0 0 109,299 15,888 37,764 73,883 74,333 44,844 1,102,138 1,014,980 2,076,432 2,013,883 2,113,001 2,083,512 171,342 336,442 0 0 0 7,055 1,273,480 1,351,422 2,076,432 2,013,883 2,113,001 2,090,567 Difference $ 24,745 $ 181,693 $ 59,257 $ (295,184) Proposed FY 20/21 Budeet 0 2,038,668 0 2,038,668 40,000 4,844 0 0 44,844 2,083,512 0 2,083,512 101 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE STORMWATER UTILITY DIVISION FULL TE%1E EQUIVALENTS Projected PAY Amended Expenditures Budget POSMON RANGE 18/19 19120 19/20 20/21 19/20 20/21 Stormwater Utilities Director 72,868 / 131,163 1.00 0.00 0.00 0.00 $ - $ - Asst Stormwater Utilities Director 52,397 / 94,315 1.00 0.00 0.00 0.00 - - Stormwater Superintendent 50,871 / 91,568 1.00 1.00 1.00 1.00 76,260 76,000 Stormwater Utility Inspector 35,730 / 64,314 1.00 1.00 1.00 1.00 37,175 37,000 Maintenance Worker III 299052 / 52,293 3.00 3.00 3.00 3.00 101,240 100,250 Maintenance Worker II 27,384 / 49,291 1.00 2.00 2.00 2.00 58,480 58,000 Maintenance Worker I 25,812 / 46,462 6.00 6.00 6.00 6.00 160,345 163,000 Clerical Assistant II (Temp) $ 13.95/hour 0.50 0.50 0.50 0.50 15,000 18,250 14.50 13.50 13.50 13.50 TOTAL SALARIES $ 448,500 $ 452,500 Overtime 5,000 6,000 FICA Taxes 34,500 359195 Clothing Allowance 1,540 1,560 Deferred Compensation 39,000 40,087 Croup Health Insurance Premium 87,200 92,356 Health Reimbursement Account 19,000 26,000 Employee Assistance Program 205 206 Worker's Comp Insurance 37,365 43,151 Additional Compensation - - Total Personal Services $ 672,310 $ 697,055 CAPITAL OUTLAY SCHEDULE STORMWATER UTIIdTY DIVISION - TO BE FUNDED FROM STORMWATER UTILITY FUND EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL (2) Zippy Head Mower Attachments $ 48,000 $ - $ $ - $ - $ 48,000 Small Equipment Trailer 25,000 - - 25,000 Lowboy Tractor & Trailer 165,000 - - - 165,000 Stormwater Master Plan 200,000 - - - - 200,000 Swale/Driveway/Culvert Repairs 100,000 100,000 100,000 100,000 100,000 500,000 Survey Lazer Level 19900 1,900 - - - 3,800 Concrete Saw 1,200 1,200 - - 2,400 Pin Locator 950 - - - 950 Concha Dam Repairs - 800,000 - - - 800,000 M ini Excavator - - 55,000 - 55,000 Tulip Drive Crossing 250,000 - - 250,000 Small Excavator - - 58,000 - 58,000 311 Excavator - - 225,000 - 225,000 Bay front Road Crossing - - 250,000 - 250,000 Ocean Cove Drainage - - - - 350,000 350,000 $ 542,050 $ 903,100 $ 405,000 $ 633,000 $ 450,000 $ 2,933,150 STORMWATER UTILITY DIMS ION - TO BE FUNDED FROM DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 'TOTAL Sliplining $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Canal Restoration 500,000 500,000 500,000 500,000 500,000 2,500,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 3,000,000 102 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET STORM WATER UTILITY DIVISION EXPENDITURES Code: 163051 (Includes prior years General Fund Stormwater Account) Amended FY20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budpet Pro ected Rennes t Bud2et PERSONAL SERVICES 511200 Regular Salaries 208,494 438,891 575,906 452,100 433,500 447,000 434,250 511300 Temporary Salaries 0 8,244 12,960 189250 15,000 18,250 18,250 511400 Overtime 20,501 8,653 59950 10,000 5,000 69000 6,000 512100 FICA Taxes 18,247 34,237 45,056 36,553 34,500 36,170 35,195 512215 Clothing Allowance 880 1,100 1,300 1,320 1,540 1,560 1,560 512225 Deferred Compensation 21,198 389596 52,117 41,685 39,000 41,234 40,087 512301 Group Health Insurance Premium 43,808 76,139 89,950 101,511 879200 108,044 92,356 512305 Dependant Health Insurance Premium 19846 0 0 0 0 0 0 512307 Health Reimbursement Account 0 0 8,284 26,000 19,000 26,000 269000 512309 Employee Assistance Program 170 0 199 206 205 237 206 512400 Worker's Comp Insurance 21,052 24,142 57,184 46,919 37,365 44,416 43,151 512700 Additional Compensation 0 0 0 800 0 0 0 TOTAL PERSONAL SERVICES 336,196 630,002 8489908 735,344 672,310 729,911 697,055 OPERATING EXPENSES 533100 Professional Services 129 120 237 0 0 0 0 533201 Admin Svcs Provided by GF 0 0 0 80,555 80,555 90,016 899345 533400 Other Contractual Services 0 122,568 2,352 60,000 609000 106,090 3,000 533411 Permit Fees 500 7,988 0 0 0 0 0 533420 Pest/Weed Control 21,385 24,382 26,023 30,000 9,481 60,000 60,000 533425 Contract Mowing Services 243,012 288,668 281,080 3009000 300,000 3939222 3789222 534000 Travel and Per Diem 297 0 0 1,000 1,600 2,000 2,000 534101 Telephone 1,585 1,793 1,314 2,148 600 600 600 534105 Cellular Telephone 392 1,473 1,920 1,800 1,400 1,500 1,500 534110 Internet Services 0 163 101 433 433 435 435 534120 Postage 6 12,256 46 100 10 100 100 534310 Electric 99155 7,068 59770 8,500 9,200 9,200 9,200 534320 Water/Sewer 557 1,115 867 1,000 19000 1,050 1,050 534380 Trash Pickup/Hauling 3,100 6,172 797 5,000 1,859 2,002 2,002 534400 Rents and Leases 0 0 6,000 6,000 3,000 0 0 534420 Equipment Leases 755 964 3,120 69000 2,000 6,000 60 534500 Insurance 0 0 21,022 22,100 19,066 19,066 19,066 534620 R& M - Vehicles 16,475 24,109 189573 249655 11,500 11,950 11,950 534630 R & M - Office Equipment 15 22 26 35 30 120 120 534640 R& M -Operating Equpment 21,736 126,502 67,299 160,000 37,900 39,750 130,000 534920 Legal Ads 0 0 945 945 1,420 945 945 535200 Departmental Supplies 1,551 39761 5,440 3,832 3,350 39500 3,500 535210 Computer Supplies 377 420 395 400 200 300 300 535230 Small Tools and Equipment 1,484 2,944 8,644 3,000 2,500 3,000 3,000 535260 Gas and Oil 37,081 42,590 49,120 40,000 38,000 39,000 39,000 535270 Uniforms and Shoes 2,032 2,868 3,068 39500 2,300 3,420 3,420 535275 Safety Equipment 593 416 566 2,000 1,975 2,000 2,000 535310 Road Materials & Supplies 802 7,667 4,638 7,500 3,600 3,800 39800 535320 Sod 6,643 8,990 99850 10,000 9,750 10,000 109000 535350 Cement 1,868 1,457 2,499 2,500 39800 3,990 3,990 535355 Culvert Pipes 16,383 19,958 13,119 30,000 22,500 299000 299000 535410 Membership & Professional Dues 310 165 180 300 0 650 650 535450 Training and Education 987 2,561 1,309 2,000 2,483 4,950 4,950 TOTAL OPERATING EXPENDITURES 389,210 719,157 536,317 815,303 631,512 847,656 813,205 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 2,263 18,198 182,800 182,793 214,000 242,050 TOTAL CAPITAL OUTLAY 0 29263 18,198 182,900 182,793 214,000 242,050 NON -OPERATING 909131 Interfund Tr& to CIP Fund 310 239,535 0 0 0 0 0 0 909363 Interfund Trfrto CIP Fund 363 308,539 0 133,759 275,000 275,000 300,000 300,000 909990 Unappropriated 0 0 539,250 5,436 351,386 0 31,202 TOTAL NON -OPERATING 548,074 0 6739009 280,436 626,386 300,000 3319202 TOTAL STORMWATER UTILITY 1,2739480 1,3519422 2,076,432 29013,883 29113,001 2,090,567 29083,512 103 CITY OF SEBASTIAN, FLORIDA 2020-2021 ANNUAL BUDGET LAW ENFORCEMENT FORFEITURE FUND The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues associated with seized or forfeited property by the Police Department under the Florida Contraband Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes, matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs, School Resource Officer Program, Crime Prevention, or Safe Neighborhood Programs. Expenditures are not budgeted, until individually approved by the City LAW ENFORCEMENT FORFEITURE FUND REVENUE Code: 190010 Account Number Description FINES AND FORFEITS 351200 Confiscated Property TOTAL FINES AND FORFEITS MISCELLANEOUS REVENUE JAG Grant 361100 Interest Income 361105 SBA Interest Earnings 365000 Sale of Surplus 366000 Contributions and Donations 367000 Gain/Loss on Investments 369400 Reimbursements 389991 Appropriation from PY Fund Balanc TOTAL MISCELLANEOUS REVENUE TOTAL LAW ENFORCEMENT FORFEIT FY 16/17 FY 17/18 FY 18/19 Actual Actual Actual Amended FY 19/20 FY 19/20 FY 20/21 Budget Proiected Bud et 26,431 550 150 1,000 133 1,000 26,431 550 150 1,000 133 1,000 0 0 11,780 0 0 0 198 190 216 50 150 50 372 665 778 200 300 200 0 0 0 0 1,300 0 0 0 0 0 0 0 0 0 0 0 0 0 1,530 0 1,500 0 0 0 0 0 18,847 0 4,179 0 2,100 855 21,341 250 5,929 250 28,531 1,405 21,491 1,250 6,062 1,250 LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES Code: 190051 Account Number Description OPERATING EXPENDITURES 533100 Professional Services 534966 D.A.R.E.Expenditures 534967 G.R.E.A.T.Expenditures 535230 Small Tools and Equipment 535380 Departmental Supplies TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY NON -OPERATING 708199 Other Grants & Aids 909990 Unappropriated TOTAL NON -OPERATING TOTAL LAW ENFORCEMENT FORFEIT Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Proiected Budget 1,101 0 2,566 0 5,062 0 961 0 0 0 0 0 414 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,476 0 2,566 0 5,062 0 10,524 0 16,425 0 0 0 10,524 0 16,425 0 0 0 3,000 0 2,500 0 1,000 0 12,532 1,405 0 1,250 0 1,250 15,532 1,405 2,500 1,250 1,000 1,250 28,531 1,405 21,491 1,250 6,062 1,250 104 MYOF SE HOME OF PELICAN ISLAND CITY OF SEBASTIAN FLORIDA AN N UAL BUDGET FISCAL YEAR 2020-2021 DEBT SERVICE FUNDS Draft as of June 24, 2020 105 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE7'I CITY OF SEA' �N HOME OF PELICAN ISLAND This Page Intentionally Left Blank 106 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE FUND This debt service fund was used to record debt service payments originally associated with the Discretionary Sales Surtax Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue bonds were for fifteen (15) years. The debt proceeds were used to construct the new city hall, the renovation of the old city hall, the expansion of the police department, and the friendship park. The Bonds were refinanced using Bank Notes on December 18, 2013. The outstanding debt was totally matured as of April 1, 2017. DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE REVENUES Code: 230010 Amended Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Number Descriotion Actual Actual Actual Budget Proiected Budget MISCELLANEOUS REVENUE 361100 Interest Income 337 0 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 337 0 0 0 0 0 NON -REVENUE SOURCES 381130 Interfund Trfr from 130 DST 352,927 0 0 0 0 0 389991 Appropriation from PY Fund Balance 1,254 0 0 0 0 0 TOTAL NON -REVENUE SOURCES 354,181 0 0 0 0 0 TOTAL DEBT SERVICE FUND 354,518 0 0 0 0 0 DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE EXPENDITURES Code: 230051 Amended Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Number Descriotion Actual Actual Actual Budget Proiected Bud et DEBT SERVICE 707130 Principal 353,000 0 0 0 0 0 707230 Interest 1,518 0 0 0 0 0 TOTAL DEBT SERVICE 354,518 0 0 0 0 0 TOTAL DEBT SERVICE FUND 354,518 0 0 0 0 0 107 I CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET I STORMWATER UTILITY REVENUE DEBT SERVICE FUND This debt service fund was used to record debt service payments associated with the Stormwater Utility Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds were for nineteen (19) years. The Bonds were refinanced using Bank Notes on December 18, 2013. The outstanding debt for this fund will be $782,000 as of September 30, 2020. The debt proceeds were used to improve the stormwater system according to the adopted stormwater master plan. The improvement projects included Twin Ditch, Periwinkle Drive, Middle Stonecrop, and Collier Creek. STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND REVENUE Code: 263010 Amended Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Number Description Actual Actual Actual Budget Projected Budget MISCELLANEOUS REVENUE 361100 Interest Income 1,316 3,771 5,464 3,500 2,500 2,500 TOTAL MISCELLANEOUS REVENUE 1,316 3,771 5,464 3,500 2,500 2,500 NON -REVENUE SOURCES 381130 Interfund Trfr from 130 DST 402,963 403,792 403,792 402,914 402,914 401,355 381163 Interfund Trfr from 163 SUF 0 0 0 0 0 0 389991 Appropriation from PY Fund Balance 0 0 0 0 0 0 TOTAL NON -REVENUE SOURCES 402,963 403,792 403,792 402,914 402,914 401,355 TOTAL DEBT SERVICE FUND 404,279 407,563 409,256 406,414 405,414 403,855 STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES Code: 263051 Account Number Description DEBT SERVICE 707163 Principal - Stormwater Series 2003 707263 Interest - Stormwater Series 2003 707300 Other Debt Service Costs 909990 Unappropriated TOTAL DEBT SERVICE TOTAL DEBT SERVICE FUND Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Projected Budget 363,000 371,000 377,000 39,358 33,078 26,659 0 0 0 1,921 3,485 5,597 404,279 407,563 409,256 404,279 407,563 409,256 382,000 382,000 387,000 20,138 20,138 13,529 0 4,276 3,276 3,326 406,414 405,414 403,855 406,414 405,414 403,855 CRY OF SE��T�N HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2020-2021 ENTERPRISE FUNDS ❑raft as of June 24, 2020 109 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE1 Vffe SE�T�N HOME OF PELICAN ISLAND This Page Intentionally Left B l a n k 110 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11 MUNICIPAL GOLF COURSE The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant, lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is divided into three areas: Administration, Greens Division, and Carts Division. GOLF COURSE SUMMARY OF REVENUE / EXPENSES Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Descriudon Actual Actual Actual Bu et Projected Bu et Total Revenues $ 1,299,655 $ 1,501,945 $ 1,406,022 $ 1,550,828 $ 1,546,378 $ 1,499,909 Total GC Administration Division 762,632 955,566 669,768 768,198 768,715 746,228 Total GC Greens Division 572,529 578,143 566,101 627,948 627,623 602,904 Total GC Carts Division 408,500 98,493 99,341 154,682 150,040 150,777 Total Expenses 1,743,660 1,632,202 1,335,211 1,550,828 1,546,378 1,499,909 Change in Unrestricted Reserves $ (444,006) $ (130,257) $ 70,812 $ - $ 0 $ - GOLF COURSE FUND REVENUE Code: 410010 The Fiscal Year 2020-2021 proposed budget for Golf Course fund revenue is $1,499,909. This compares to the 2019-2020 projected revenue of $1,546,378, a decrease of $ 46,469, or -3.01/o. FY16/17 FY17/18 Description Actual Actual Charges for services $ 1,058,936 $ 12557,047 $ Non -operating revenues 240,719 244,897 Totalrevenues $ 1299,655 $ 1,501,945 $ Amended FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Budget Projected Budget Difference 1,400,898 $ 1,440,828 $ 1,435,168 $ 1,499,909 $ 64,741 5,124 110,000 111,210 - (111,210) 1,406,022 $ 1,550,828 $ 1,546,378 $ 1,499,909 $ (46,469) Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from2019-20 Projected Revenue 1. Charges for services - Increase due to anticipated additional membership fees and additional rounds played. 2. Non -operating revenues - Decrease due to no transfers in from other funds. Difference $ 64,741 $ (111210) 111 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET GOLF COURSE REVENUE Code: 410010 Amended Dept Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 FY 20/21 Number Description Actual Actual Actual Budget Projected Request Budget CHARGES FOR SERVICES 347501 Green Fees 321,373 408,307 448,684 455,185 455,185 465,960 473,960 347502 Cart Rentals 497,137 573,552 643,304 650,133 650,133 660,000 672,000 347510 Driving Range Fees 34,653 41,141 45,651 46,500 46,500 47,200 47,200 347512 Club Storage Fees 2,674 2,795 3,175 3,252 3,252 3,252 3,252 347513 Club Rentals Fees 1,844 2,626 2,752 3,100 2,400 2,600 2,600 347521 Membership Fees 84,412 84,877 96,306 103,500 102,000 117,897 117,897 347522 Handicap Fees 4,380 4,500 4,940 6,480 5,298 5,500 5,500 347523 Resident Card Fees 27,633 30,047 32,244 33,178 32,300 34,000 34,000 347530 Non -Taxable Sales 29 26 38 40 40 40 40 347540 Pro Shop Sales 43,930 81,460 87,462 100,000 100,000 105,000 105,000 362100 Rents and Royalties 26,999 17,592 27,463 30,000 30,000 30,000 30,000 366000 Contributions & Donations 9,090 0 0 0 0 0 0 369400 Reimbursements 0 5,139 5,206 3,000 3,000 3,000 3,000 369900 Other Miscellaneous Revenues 1,732 1,925 1,124 2,000 2,000 2,000 2,000 369941 Sales Tax Commissions 360 360 360 360 360 360 360 369945 Pro Lesson Fees 2,476 2,441 2,113 4,000 Z600 3,000 3,000 369995 Cash Over/Short 216 260 75 100 100 100 100 TOTAL CHARGES FOR SERVICES 1,058,936 1,257,047 1,400,898 1,440,828 1,435,168 1,479,909 1,499,909 NON -OPERATING REVENUE 334451 FDOT JPA Revenue 0 50,000 0 0 0 0 0 361100 Interest Earnings (1,573) (3,403) 3,570 0 700 0 0 364100 Sale of Fixed Assets 111,652 48,605 1,512 0 1,005 0 0 365000 Sale of Surplus 0 0 43 0 205 0 0 381001 Interfund Transfer from 001 GF 78,823 11,320 0 0 0 0 0 381130 Interfund Transfer from Fund 130 51,816 138,375 0 110,000 110,000 0 0 381148 Interfund Transfer from Fund 480 0 0 0 0 0 0 0 TOTAL NON -OPERATING REVENUE 240,719 244,897 5,124 110,000 111,910 0 0 TOTAL GOLF COURSE REVENUES 1,299,655 1,501,945 1,406,022 1,550,828 1,547,078 1,479,909 1,499,909 USE OF UNRESTRICTED RESERVES 444,005 130,257 0 0 0 0 0 TOTAL GOLF COURSE SOURCES 1,743,660 1,632,202 1,406,022 1,550,828 1,547,078 1,479,909 1,499,909 112 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET GOLF COURSE ADMINISTRATION Administration is responsible for the management of the entire golf course. This includes, but is not limited to: preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing; facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance. This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale, tee times and the web site. FISCAL YEAR 2020 ACCOMPLISHMENTS FISCAL YEAR 2021 GOALS & OBJECTIVES P ,f PERFORMANCE MEASURES Actual Actual ISERVICEPROGRAM 2016/2017 2017/2018 INumber of Annual Fees Sold 119 123 I Single Resident 69 67 (Family Resident 50 56 (Resident/Discount Cards 657 643 ITOTAL ANNUAL FEES SOLD 776 766 Annual Fee Rounds 8,067 8,013 (Daily Fee Rounds 29,243 33,919 TOTAL NUMBER OF ROUNDS PLAYED 37,310 41,932 Actual 2018/2019 Projected 2019/2020 136 80 56 710 846 9,500 45,500 55,000 Projected 2020/2021 113 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11 GOLF COURSE ADMINISTRATION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 30.00% General Suoer-tision - Provide effective, responsive and professional management, direction, control of daily golf operations, including training and forethought for innovative and practical improvements. 10.000/0 Pro Shop- Provide friendly, consistent quality service to the public. The result of this direct contact combined with the amenities offered, produces customer satisfaction. 20.00% Control of Course Play - Provide for orderly starting of play, speed and flow of play, and prevention of free play and abuse to golf course grounds, to enhance the enjoyment of the game as well as promoting return play. 30.00% Golf Course Administration - Supervise all Golf Course operations, preparation of budget, supervision of capital improvement programs. 10.000/0 Promote the Game of Golf - Provide golf instruction, junior and adult clinics, golf tournaments, charity events, speaking engagements, advertisements, and other creative measures to attract and promote return play to Sebastian Golf Course 100.000/0 0.000/0 GOLF COURSE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Golf Course Administration is $ 746,228. This compares to the 2019-2020 projected expenses of $ 768,715, a decrease of $ 22,487 or -2.93% FY 16/ 17 FY 17/ 18 Actual Actual Personal Services $ 272,260 $ 258,649 $ Operating Expenses 349,079 385,878 Capital Outlay 75,018 303,920 Transfers 66,275 7,118 Total $ 762,632 $ 955,566 $ Amended FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Budget Projected Budget Difference 276,996 $ 294,675 $ 281,388 $ 297,471 $ 16,083 373,277 375,156 362,760 375,391 12,631 10,892 60,000 60,000 - (60,000) 8,604 38,367 64,567 73,366 8,799 669,768 $ 768,198 $ 768,715 $ 746,228 $ (22,487) Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenses: 1. Personal Ser-vices - Increase due to longevity increase and having positions full all year. 2. Operating Expenses - Increase due to additional maintenance, utility, and dues costs. 3. Capital Outlay - No capital outlay requested this year. 4. Transfers - Increase due to repayment of general fund loan. Difference $ 16,083 $ 12,631 $ (60,000) $ 8,799 114 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI1 PERSONAL SERVICES SCHEDULE GOLF COURSE ADMINISTRATION FULL THE EQUIVALENTS Projected PAY Amended Expense Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Golf Course Director 64,487 / 116,076 1.00 1.00 1.00 1.00 $ 101,160 $ 110,500 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 61,700 59,750 Assistant Golf Pro (P/T) 22,282 / 40,107 0.50 0.50 0.50 0.50 19,000 19,000 Cashier (P/T) 20,988 / 37,778 0.50 1.50 1.50 1.50 25,640 33,750 Cashier (Temp) 8.46/hr 1.00 0.00 0.00 0.00 - - 4.00 4.00 4.00 4.00 TOTAL SALARIES $ 207,500 $ 223,000 Overtime 2,000 2,500 Lesson Bonus 2,000 2,000 FICA Taxes 16,000 17,404 Deferred Compensation 14,700 15,728 Group Health Insurance Premium 27,365 24,080 Health Reimbursement Account 8,000 8,000 Employee Assistance Program 32 32 Worker's Comp Insurance 3,791 4,727 Additional Compensation - - Total Personal Services $ 281,388 $ 297,471 115 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET GOLF COURSE ADMINISTRATION DIVISION Code: 410110 Amended Dept Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 FY 20/21 Number Description Actual Actual Actual Budge Pro ected Request Budket PERSONAL SERVICES: 511200 Regular Salaries 191,322 175,084 194,053 214,850 207,500 228,750 223,000 511300 Temporary Salaries 12,002 13,164 11,182 0 0 0 0 511400 Overtime 937 1,654 1,329 1,500 2,000 2,500 2,500 511500 Lesson Bonus 1,133 923 938 3,000 2,000 2,000 2,000 512100 FICA Taxes 14,606 14,591 15,042 16,505 16,000 17,844 17,404 512225 Deferred Compensation 13,597 13,596 14,115 14,670 14,700 16,110 15,728 512301 Group Health Insurance Premium 13,557 27,583 29,162 30,907 27,365 27,113 24,080 512305 Dependant Health Ins Premium 13,066 0 0 0 0 0 0 512307 Health Reimbursement Account 8,169 8,441 6,919 8,000 8,000 8,000 8,000 512309 Employee Assistance Program 110 0 32 32 32 35 32 512400 Worker's Comp Insurance 3,668 3,560 4,225 4,761 3,791 4,843 4,727 512600 OPEB Accrued Expense 55 55 0 0 0 0 0 512700 Additional Compensation 39 0 0 450 0 0 0 TOTAL PERSONAL SERVICES 272,260 258,649 276,996 294,675 281,388 307,195 297,471 OPERATING EXPENSES: 347541 Cost of Sales -Pro Shop 32,320 59,803 64,066 70,000 70,000 70,000 70,000 533100 Professional Services 2,543 2,607 3,373 3,250 3,200 3,300 3,300 533200 Audit Fees 3,040 3,350 3,298 3,294 3,294 3,593 3,593 533201 Admin Services provided by GF 96,000 93,000 88,350 97,185 97,185 106,904 106,065 533400 Other Contractual Services 7,996 11,975 4,719 4,000 250 250 250 533420 Pest/Weed Control 450 2,078 1,397 890 890 890 890 533440 Electronic Security Services 658 454 359 360 0 0 0 534101 Telephone 3,551 3,901 3,651 4,635 3,850 3,936 3,936 534105 Cellular Telephone 303 297 267 300 290 300 300 534110 Internet Access 789 765 387 30 475 430 430 534120 Postage 68 15 90 50 50 50 50 534310 Electric 26,945 16,408 9,149 11,000 9,500 9,500 9,500 534320 Water/Sewer 8,849 13,768 9,389 11,000 11,000 11,550 11,550 534420 Equipment Leases 952 936 927 1,000 705 600 600 534445 Airport Property Lease 100,000 106,000 106,000 106,000 106,000 106,135 106,135 534500 Insurance 6,835 8,442 9,183 9,250 8,226 8,233 8,233 534501 Claims 5,058 0 0 0 0 0 0 534610 R & M - Buildings 3,388 11,407 14,388 7,001 2,000 3,000 3,000 534630 R & M - Office Equipment 465 648 813 800 800 1,000 989 534640 R& M- Operating Equipment 0 461 0 0 0 0 0 534685 R& M- Grounds Maintenance 5,880 3,986 0 0 0 0 0 534845 Golf Course Promotions 4,412 199 0 0 0 0 0 534846 Goff Course Advertising 4,996 2,571 560 3,000 2,000 2,000 2,000 535200 Departmental Supplies 2,708 2,002 1,835 2,600 2,500 2,500 2,500 535205 Bank Charges 22,106 29,156 34,914 30,000 30,000 30,000 30,000 535210 Computer Supplies 25 0 0 0 0 0 0 535220 Cleaning Supplies 3,775 1,924 4,583 3,500 4,000 4,500 4,500 535230 Small Tools and Equipment 149 0 0 0 0 0 0 535270 Uniforms and Shoes 987 0 0 0 0 500 500 535410 Dues and Memberships 510 1,351 512 0 0 525 525 535710 Non -Ad Valorem Tax 3,322 8,374 11,065 6,011 6,545 6,545 6,545 TOTALOPERATING EXPENSES 349,079 385,878 373,277 375,156 362,760 376,241 375,391 CAPITAL OUTLAY: 606220 Building Improvements 45,463 236,366 0 0 0 0 0 606400 Vehicles and Equipment 7,857 20,491 10,892 0 0 0 0 606900 Infrastructure 21,697 47,063 0 60,000 60,000 0 0 TOTAL CAPITAL OUTLAY 75,018 303,920 10,892 60,000 60,000 0 0 NON -OPERATING EXPENS ES 909101 Interfund Trfr to 001 GF 0 0 0 0 26,201 25,000 35,000 909480 Interfund Trfr to 480 Bldg 4,544 7,118 8,604 38,367 38,366 38,366 38,366 909541 Intrafund Trfr to GC Capital 61,731 0 0 0 0 0 0 TOTAL NON -OPERATING EXPENSES 66,275 7,118 8,604 38,367 64,567 63,366 73,366 TOTAL GOLF COURSE ADMINISTRATION 762,632 955,566 669,768 768,198 768,715 746,802 746,228 116 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI1 GOLF COURSE GREENS DIVISION The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as well as create an excellent image and respectability among the golf course community throughout the State of Florida. FISCAL YEAR 2020 ACCOMPLISHMENTS FISCAL YEAR 2021 GOALS AND OBJECTIVES PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 Greens (Acres) 2.5 4 4 4 4 Tees (Acres) 4 4 4 4 4 Fairways (Acres) 22 22 22 22 22 Rough - Bermuda / Bahia (Acres) 35 / 25 35 / 25 35 / 25 35 / 25 35 / 25 Sand Bunkers (Acres) 4 4 4 4 4 Lakes and Ponds (Linear Feet) 10,000 10,000 10,000 10,000 10,000 Non -Play Area (Acres) 20 20 30 30 30 Holes Maintained 18 18 18 18 18 Practice areas (acres total) 5 5 5 5 5 117 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11 GOLF COURSE GREENS PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVPTY 19120 20121 95.00% 90.00% Golf Course Maintenance - Provide administrative oversight of independent golf course maintenance contract which provides daily turf care resulting in the quality appearance and playability of the golf course. Keeping the golf course in the best possible condition throughout the year adds to the enjoyment of the customers and insures return play. 5.00% 10.00% Eauiument Maintenance - Continue tracking equipment use and repair to insure proper maintenance and availability of equipment. 100.000/0 100.000/0 GOLF COURSE GREENS DIVISION BUDGET SUMMARY The Fiscal Year 2020-2021 proposal budget for Golf Course Greens Division is $ 602,904. This compares to the 2019-2020 projected expenses of $ 627,623, a decrease of $ 24,719, or-3.94%. Operating Expenses Capital Outlay Non -Operating Total FY 16/17 FY 17/18 Actual Actual $ 572,529 $ 578,143 $ Amended FY 18/ 19 FY 19/20 FY 19/20 Actual Budget Projected 566,101 $ 577,948 $ 577,623 $ - 50,000 50,000 $ 572,529 $ 578,143 $ 566,101 $ 627,948 $ 627,623 $ Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenses: 1. Operating Expenses - Increase due to contractual increase in maintenance contract. 2. Capital Outlay - Decrease due to only small equipment projected to need replacement this year. 3. Non -Operating - No change. FY 20/21 Budget Difference 588,904 $ 11,281 14,000 (36,000) 602,904 $ (24,719) Difference $ 11,281 $ (36,000) Wa CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE7'I GOLF COURSE GREENS DMSION Code: 410120 Account Number Description OPERATING EXPENSES 533420 Pest/Weed Control 533445 Groundskeeping Service 534310 Electric 534610 R & M - Buildings 534640 R & M-Operating Equipment 534680 R & M - Irrigation Systems 534685 R & M - Grounds Maintenance 535200 Departmental Supplies 535220 Cleaning Supplies TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606300 Improvements Other Than Buildings 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL GREENS DIVISION Amended Dept Proposed FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 FY 20/21 Actual Actual Actual Budget Proiected Request Budget 0 0 0 120 120 120 120 535,632 546,385 546,385 557,313 557,313 568,459 568,459 12211 11,541 11,584 11,750 11,575 11575 11,575 731 628 0 500 500 500 500 617 290 94 0 0 0 0 10,096 4,057 6,991 5,217 5217 5,500 5500 12,998 15242 855 2,798 2,798 2,500 2500 220 0 193 250 100 250 250 25 0 0 0 0 0 0 572,529 578,143 566,101 577,948 577,623 588,904 588,904 0 0 0 50,000 50,000 0 0 0 0 0 0 0 23,685 14,000 0 0 0 50,000 50,000 23,685 14,000 572,529 578,143 566,101 627,948 627,623 612,589 602,904 CAPITAL OUTLAY SCMULE GOLF C 0 URSE GREENS DIVISION - TO BE FUNDED FROM GO LF CO URS E O PERATiO NS EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Irrigation Software Upgrade $ 14,000 $ - $ $ $ $ 14,000 3 Crag Range Picker - 2,695 2,695 Ball Washer 2,595 2,595 $ 14,000 $ 5,290 $ $ $ $ 19,290 119 (CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI GOLF COURSE CARTS DIVISION The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf carts in operational and clean condition for customers, service driving range and water station, maintain and clean all surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure. FISCAL YEAR 2020 ACCOMPLISHMENTS FISCAL YEAR 2021 GOALS AND OBJECTIVES 1; 1; 1� PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 l Electric Golf Carts 86 80 80 80 80 Tires Maintained 356 332 324 332 324 l Grease Fittings Maintained 356 32 324 332 324 Range Carts 1 1 1 1 1 Ranger Carts 1 1 1 1 0 Batteries Maintained 524 483 488 483 481 Beverage Carts 1 1 1 1 0 GOLF COURSE CARTS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 30.00% 30.00% General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational condition for guests use and maintain operational cart barn. 30.00% 30.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station, and general area around Golf Shop and starter area. 40.00% 40.00% Customer Service - Provide unsurpassed customer service to our members. 100.00% 100.00% 120 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I GOLF COURSE CARTS DIVISION BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for Golf Course Carts Division is $ 150,777. This compares to the 2019-2020 projected expenses of $ 150,040, an increase of $ 737, or .49%. Amended FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 85,297 $ 89,401 $ 91,582 $ 96,347 $ 92,505 $ 92,442 $ (63) Operating Expenses 4,681 987 1,365 1,944 1,144 1,944 800 Capital Outlay 313,152 - - - - - - Debt Service 5,370 8,105 6,394 56,391 56,391 56,391 - Total $ 408,500 $ 98,493 $ 99,341 $ 154,682 $ 150,040 $ 150,777 $ 737 Fiscal Year 2020-21 proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenses: Difference 1. Personal Services - Slight decrease due to lower pay rate for newer employee. $ (63) 2. Operating Expenses - Increase due to additional operating equipment and building repairs needed. $ 800 3. Capital Outlay - No capital outlay requested. $ - 4. Debt Service - No change. $ - PERSONAL SERVICES SCHEDULE GOLF COURSE CARTS DIVISION FULL TIMEEQUIVAL04TS Projected PAY Amended Expense Budget POSPTION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Cart Attendants (P/T) 8.46 / 14.49 1.50 5.00 5.00 5.00 $ 81,000 $ 80,750 Cart Attendants (Temp) 8.46/hr 3.50 0.00 0.00 0.00 0 0 5.00 5.00 5.00 5.00 TOTAL SALARIES $ 81,000 $ 80,750 Overtime 3,500 3,500 FICA Taxes 6,475 6,445 Employee Assistance Program 0 0 Worker's Compensation 1,530 1,747 Total Personal Services $ 92,505 $ 92,442 (1) For P/1' Cart Attendants (5) equals (10) positions 121 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET GOLF COURSE CARTS DIVISION Code:410130 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENSES 533420 Pest/Weed Control 534610 R & M - Buildings 534640 R & M-Operating Equipment 535200 Departmental Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY NON -OPERATING EXPENSES 707145 Principal - Golf Course Loan 707245 Interest - Golf Course Loan TOTAL NON -OPERATING EXPENSES TOTAL CARTS DIVISION Amended Dept Proposed FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 FY 20/21 Actual Actual Actual Budget Projected Request Budget 40,736 44,071 38,641 85,750 81,000 83,250 80,750 35,131 36,065 43,202 0 0 0 0 1,759 1,774 1,545 2,000 3500 3,500 3,500 5010 6,067 6,358 6,678 6,475 6,636 6,445 96 0 0 0 0 0 0 1,665 1,425 1,835 1,919 1530 1,789 1,747 85,297 89,401 91,582 96,347 92,505 95,175 92,442 0 0 0 144 144 144 144 4,052 0 0 1,000 250 500 500 538 504 959 500 500 1,000 1,000 79 433 342 300 250 250 250 0 11 44 0 0 50 50 12 39 20 0 0 0 0 4,681 987 1,365 1,944 1,144 1,944 1,944 313,152 0 0 0 0 0 0 313,152 0 0 0 0 0 0 0 0 0 51,768 51,768 53,602 53,602 5, 70 8,105 6,394 4,623 4,623 2,789 2,789 5,370 8,105 6,394 56,391 56,391 56,391 56,391 408,500 98,493 99,341 154,682 150,040 153,510 150,777 122 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET MUNICIPAL AIRPORT City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects, which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over $10 million in capital improvements, all of which to better develop the facilities and economic growth. Description Total Revenues Total Airport Administration Change in Unrestricted Reserves AIRPORT FUND REVENUE Code:450010 FY 16/17 FY 17/18 FY 18/19 Actual Actual Actual Amended FY 19/20 Budge FY 19/20 FY20/21 Proiected Budeet $ 528,952 $ 498,017 $ 570,814 $ 574,374 $ 554,809 $ 562,505 $ 459,366 $ 365,940 $ 523,518 $ 451,056 $ 449,289 $ 562,505 $ 69,586 $ 132,077 $ 47,297 $ 123,318 $ 105,520 $ - The Fiscal Year 2020-2021 proposed budget for Airport fund revenue is $ 562,505. This compares to the 2019-2020 projected Airport fund revenue of $ 554,809, an increase of $ 7,696 or 1.41/o. Amended FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Description Actual Actual Actual Budget Projected Budget Difference Operating revenue $ 422,585 $ 487,649 $ 507,339 $ 544,313 $ 527,271 $ 539,768 $ 12,497 Non -operating revenues 106,367 10,367 63,475 30,061 27,538 22,737 (4,801) Total revenues and other sources $ 528,952 $ 498,017 $ 570,814 $ 574,374 $ 554,809 $ 562,505 $ 7,696 Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Revenue: Difference 1.Operating revenue - Increase due to additional shade hangar rentals and tenant rents. $ 12497 2. Non -operating revenues - Decrease due to lower anticipated interest income and no interfund transfers. $ (4,801) 123 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET AIRPORT REVENUE Code:450010 Amended FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budget Projected Request Budget OPERATING REVENUE 344100 Fuel Sales 77,327 103,959 12,278 0 0 0 0 347541 Cost of Sales (59,025) (82,689) (8,945) 0 0 0 0 362150 Nontaxable Rents 391 391 112,000 123,325 118,795 119,371 119,506 362100 Rents and Royalties 343256 405,672 331,628 360,648 347,434 359,685 359,685 369900 Other Miscellaneous Revenues 60,363 60,034 60,091 60,040 60,789 6Q,289 60289 369941 Sales TaxCommission 273 282 287 300 253 288 288 TOTAL OPERATING REVENUE 422,585 487,649 507,339 544,313 527471 539,633 539,768 OTHER NON -OPERATING REVE NNUR 361100 Interest Earnings 1,284 (2,604) (6,628) 0 3250 0 0 364100 Sale of Fixed Assets 4,403 0 46,450 0 820 0 0 365000 Sale of Surplus Material krap 0 0 650 0 0 0 0 366000 Contributions & Donations 0 0 3,495 0 0 0 0 369400 Reimbursements 17,712 12,971 19,508 25,370 18,777 22,737 22,737 381001 Transfer from Fund 001 CF 28,040 0 0 4,691 4,691 0 0 381455 Transfer from Fund455 54,927 0 0 0 0 0 0 TOTAL OTHER NON -OPERATING REVE1gT 106,367 10,367 63,475 30,061 27,538 22,737 22,737 TOTAL AIRPORT REVWUFS 528,952 498,017 570,814 574,374 554,809 562,370 562$5 124 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET AIRPORT ADMINISTRATION The Airport Director is responsible for Airport Operations to include maintenance of the entire property (excluding Golf Course), FDOT compliance issues, Capital Improvement Programs, tenant relations, and project management. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Completion of a 2-unit (14 spaces total) Shade Hangar Project ✓ Completion of New Taxiway Construction — Taxiway Charlie ✓ Leased 100% of available office space in the Airport Terminal Building ✓ Staff transition promoting to Zac Massey as Airport Operations Maint. Specialist II in anticipation of Gary Nicholas' retirement ✓ Secured funding for Sewer infrastructure improvements on the west side of the airport ✓ Secured funding for design and engineering of new taxi lane leading to future box hangars ✓ Secured $30,000 CARES Act grant for the airport. ✓ Awarded Design -Build Hangar "D" project to Johnson-Laux ✓ Coordinated Airfield PCI inspection leading to full asphalt condition report by FDOT FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Construct Hangar "D" ➢ Construct new taxi lane to future box hangars ➢ Repair distressed asphalt section near Runway 10 threshold ➢ Design Box Hangars ➢ Proceed with improving site for future box hangars ➢ Install sewer lines serving all west side tenant locations PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 Acres Available for Development 105 105 105 105 103 Airport Leasehold Revenues $343,256 $405,672 $443,628 $483,973 $479,056 AIRPORT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 20.00% 20.00% Compiance - Conduct operations at the Airport in accordance with FAA and FDOT compliance. 30.00% 30.00% Capital Improvement Project Execution and Monitoring - Execute and monitor Capital Improvement Projects. Prepare and submit a Five -Year Capital Improvement Program in accordance with Regulations. Prepare and apply for Florida Department of Transportation Airport Improvement Grants for Capital Improvement Projects and equipment. 15.00% 15.001/o Tenant and Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute resolution regarding airport regulations. Maintain contact with Airport users and citizens, respond to questions and complaints and provide information to all parties about rules, regulations and airport information. 35.00% 35.00% Airport Maintenance - Mow Airport, herbicide runways and taxiways, maintain runway lighting system Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation Area. Clear and maintain runway approaches and perform daily Airport inspections. 100.000/0 100.00% 125 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'1'I AIRPORT BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for the Municipal Airport Administration is $ 562,505. This compares to the 2019-2020 projected expenses of $ 554,809, an increase of $ 7,696 or 1.4%. Amended FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 216,084 $ 141,500 $ 122,346 $ 73,409 $ 69,110 $ 69,888 $ 778 Operating Expenses 181,442 204,988 270,276 269,726 275,398 294,117 18,719 Capital Outlay 27,340 - 45,751 52,421 49,281 18,000 (31,281) Debt Service 34,500 19,452 85,145 55,500 55,500 180,500 125,000 Contingency 69,586 132,077 - 123,318 105,520 - (105,520) Total $ 528,952 $ 498,017 $ 523,518 $ 574,374 $ 554,809 $ 562,505 $ 7,696 Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenses: Difference 1. Personal Services - Increase due to anticipated increase in insurance expenses. $ 778 2. Operating Expenses - Increase due to additional services needed. $ 18,719 3. Capital Outlay - Decrease due to no capital outlay requested. $ (31,281) 4. Debt Service - Increase in repayment amount to General Fund. $ 125,000 PERSONAL SERVICES SCBMULE AIRPORT ADNIINISTRATION FULL TIlVMEQUIVALENTS Projected PAY Amended Expense Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Airport Operations Specialist II 27,384 / 49,291 1.00 1.00 1.00 1.00 32,500 32,250 Airport Operations Specialist 1 25,812 /46,462 0.50 0.50 0.50 0.50 18,250 18,250 1.50 1.50 1.50 1.50 TOTAL SALARIES $ 50,750 $ 50,500 Overtime 500 500 FICA Taxes 3,924 3,920 Clothing Allowance 240 240 Deferred Compensation 2,995 2,958 Group Health Insurance Premium 7,258 7,150 Health Reimbursement Account 1,000 2,000 Employee Assistance Program 18 16 Worker's Comp Insurance 2,425 2,604 Additional Compensation - - Total Personal Services $ 69,110 $ 69,888 126 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET AIRPORT ADMINISTRATION Code: 450110 Amended Dept Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 FY 20/21 Number Description Actual Actual Actual Budget Projected Request Budget PERSONAL SERVICES 511200 Regular Salaries 153,766 94,314 76,582 51,600 50,750 51,750 50,500 511400 Overtime 726 939 152 1,500 500 1,500 500 512100 FICA Taxes 11,070 7,334 7,830 4,054 3,924 4,015 3,920 512215 Clothing Allowance 120 240 240 240 240 240 240 512225 Deferred Compensation 13,413 8,985 9,379 3,161 2,995 3,026 2,958 512301 Group Health Insurance Premium 18,877 20,594 17,766 7,543 7,258 8,087 7,150 512305 Dependant Health Ins Premium 5,043 0 0 0 0 0 0 512307 Health Reimbursement Account 5,029 5,661 6,673 2,000 1,000 2,000 2,000 512309 Employee Assistance Program 68 0 32 16 18 17 16 512400 Worker's Comp Insurance 4,821 3,404 3,694 3,045 2,425 2,669 2,604 512600 OPEB Accrued Expense 29 29 0 0 0 0 0 512700 Additional Compensation 3,123 0 0 250 0 0 0 TOTAL PERSONAL SERVICES 216,084 141,500 122,346 73,409 69,110 73,304 69,888 OPERATING EXPENSES 533200 Audit Fees 1,140 1,229 1,002 1,002 1,002 1,136 1,136 533201 Admin Services provided by GF 45,500 45,000 72,425 93,485 93,485 90,896 116,866 533400 Other Contractual Services 5,898 7,002 20,090 15,961 17,500 17,500 17,500 533420 Pest/WeedControl/Mowing 900 1,404 525 2,050 2,000 3,075 3,075 534000 Travel and Per Diem 1,335 622 891 1,100 800 1,200 1,200 534101 Telephone 4,159 4,645 3,733 5,340 2,330 2,340 2,340 534105 Cellular Phone 598 426 580 600 610 600 600 534110 Internet Access 729 835 644 630 830 870 870 534120 Postage 75 67 123 62 100 100 100 534130 Express Mail 60 58 150 200 100 100 100 534310 Electric 26,342 26,019 25,023 27,000 24,000 24,000 24,000 534320 Water/Sewer 2,910 2,972 3,351 3,250 5,000 5,250 5,250 534420 Equipment Leases 0 186 301 1,000 1,000 1,000 1,000 534500 Insurance 24,821 38,135 43,915 44,000 45,341 43,444 43,444 534610 R& M Buildings 3,581 13,219 17,977 10,000 18,000 14,000 14,000 534620 R& M-Vehicles 1,711 5,110 2,696 2,500 1,000 2,500 2,500 534625 R & M - Lighting 309 3,547 2,798 6,200 6,000 6,200 6,200 534630 R & M-Office Equipment 25 0 21 0 200 300 300 534635 R & M - Security Systems 0 0 0 1,500 6,000 5,000 5,000 534640 R & M-Operating Equipment 17,198 17,767 29,403 22,500 22,000 22,500 22,500 534681 R&M -Fencing 7,772 464 734 4,000 1,000 4,000 1,500 534685 R & M-Grounds Maintenance 1,973 1,837 311 3,000 3,500 4,000 2,000 534687 R & M-Runways and Taxiways 0 933 254 2,500 2,500 3,600 2,000 534700 Printing and Binding 118 245 158 100 100 500 500 534800 Promotional Activities 365 500 0 2,000 2,000 2,500 1,179 534825 Advertising Expenditures 0 0 3,687 1,933 900 900 900 534920 Legal Ads 284 0 409 400 0 400 0 - Continued - 127 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET Amended Dept Proposed Acoount FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 FY 20/21 Number Description Actual Actual Actual Budget Projected Request Budget 535200 Departmental Supplies 2,151 2,771 2,287 1,988 2,500 2,028 2,028 535205 Bank Charges 2,481 3,134 354 0 0 0 0 535210 Computer Supplies 1,560 1,561 105 650 250 500 500 535230 Small Tools and Equipment 4,063 821 2,059 1,500 2,000 2,000 2,000 535260 Gas and Oil 7,696 9,031 7,642 7,000 7,500 7,000 7,000 535270 Uniforms & Shoes 520 511 508 520 600 624 624 535275 Safety Equipment 0 14 0 500 200 500 500 535410 Dues and Memberships 330 330 330 330 330 330 330 535420 Books and Publications 0 0 0 200 50 200 200 535450 Training and Education 925 445 445 650 650 800 800 535710 Non -Ad Valorem Tax 13,911 14,147 25,346 4,075 4,020 4,075 4,075 TOTAL OPERATING EXPENSES: 181,442 204,988 270,276 269,726 275,398 275,968 294,117 CAPITAL OUTLAY: 606200 Buildings 0 0 21,700 0 0 0 0 606300 IOTB 4,826 0 0 26,300 11,000 0 0 606310 IOTB - Fencing 0 0 0 0 0 0 0 606400 Vehicles and Equipment 22,514 0 24,051 26,121 38,281 18,000 18,000 TOTAL CAPITAL OUTLAY: 27,340 0 45,751 52,421 49,281 18,000 18,000 NON -OPERATING EXPENSES 820100 Aids to Private Organizations 0 0 0 0 0 0 0 707146 Principal - DST Fund Advance 0 0 0 0 0 0 0 707246 Interest - DST Fund Advance 24,500 19,452 21,824 30,500 30,500 30,500 30,500 909101 Inter fund Trfr to General Fund 10,000 0 0 25,000 25,000 150,000 150,000 909545 Intrafund Trfr to AP Capital 0 0 63,321 0 0 0 0 909901 Contingency 69,586 132,077 0 123,318 105,520 0 0 TOTAL NON -OPERATING EXPENSES 104,086 151,529 85,145 178,818 161,020 180,500 180,500 TOTAL AIRPORT ADMINISTRATION 528,952 498,017 523,518 574,374 554,809 547,772 562,505 CAPITAL OUTLAY SCHEDULE AIRPORT - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR DescriWon 2020/21 2021/22 2022/23 2023/24 2024/25 Construct Ta:d Lane $ 24,963 $ - $ - $ - $ Establish Sewer Service 200,000 - - - Construct Square Hanagrs - 176,679 - - Economic Development Hangar - 500,000 - - Rehab Taxiway Alpha Apron - 58,000 - - Rehab Runway 05/23 - - 110,000 - Apron Reconstruction - - - 30,000 $ 224,963 $ 734,679 $ 110,000 $ 30,000 $ TOTAL - $ 24,963 - 200,000 - 176,679 - 500,000 - 58,000 - 110,000 - 30,000 - $ 1,099,642 128 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11 BUILDING DEPARTMENT The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees. These have shown some growth over the past couple of years. Operating revenues are sufficient to cover necessary operation and maintenance expenses. Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY20/21 DescriDdon Actual Actual Actual Budeet Proiected Budge Total Revenues and Transfers $ 786,994 $ 946,905 $ 887,800 $ 841,337 $ 925,967 $ 919,738 Total Expenses 915,153 1,329,280 694,694 834,916 757,632 907,149 Change in Unrestricted Reserves $ (128,158) $ (382,375) $ 193,106 $ 6,421 $ 168,335 $ 12,589 BUILDING DEPARTMENT REVENUE Code:480010 The Fiscal Year 2020-2021 proposed budget for the Building Department fund revenue is $ 919,738. This compares to the 2019-2020 projected Building Department fund revenue of $ 925,967, a decrease of $ 6,229 or -.7%. Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY20/21 Description Actual Actual Actual Budget Projected Budget Difference Operating revenue $ 740,564 $ 909,279 $ 862,650 $ 789,200 $ 874,000 $ 862,450 $ (11,550) Non -operating revenues 46,431 37,626 25,150 52,137 51,967 57,288 5,321 Total revenues and other sources $ 786,994 $ 946,905 $ 887,800 $ 841,337 $ 925,967 $ 919,738 $ (6,229) Fiscal Year 2020-2021 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-2020 Projected Revenue: 1. Operating revenue - Slight decrease due to lower anticipated number of building pemtits. 2. Non -operating revenues - Increase due to anticipated increase in interest. Difference $ (11,550) $ 5,321 129 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET BUILDING DEPARTMENT REVENUE Code: 480010 Account Amended FY20/21 Proposed Number Description FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 OPERATINGREVENUE Actual Actual Actual B udget Projected Request Budget 321050 Contractor license 12,275 13,323 12,392 13,000 12,500 13,000 13,000 321150 Contractor license - Penalties 2,895 2,423 4,670 3,000 2,600 2,800 2,800 322050 Building Pemrits 365,792 430,164 429,880 390,000 440,000 430,000 430,000 322052 Fire Special Events 0 0 180 0 2,200 2,500 2,500 322055 Roofing Pemrits 65,737 121,361 74,018 74,000 98,500 95,000 95,000 322065 Alumimum Structure 23,350 18,575 17,500 18,000 17,500 18,000 18,000 322070 Shed Permits 8,475 9,075 7,650 7,500 8,800 8,500 8,500 322075 Reinspection Fees 14,280 3U65 33,390 30,000 28,000 29,000 29,000 322100 land Clearing Permits 11,550 14,850 15,025 0 0 0 0 322200 Electrical Pemrits 30,095 33269 36,955 30,000 45,000 42,000 42,000 322225 Plumbing Pemrits 25,449 37,112 41,244 38,000 44,000 42,000 42,000 322230 Pool Pemrits 18,645 21,615 15,600 18,500 15,800 15,500 15,500 322240 SolarPemrits 4,054 4,350 4,575 4,500 4,800 4,500 4,500 322250 Mechanical Permits 69,333 72,299 64,729 60,000 52,000 56,000 56,000 322300 Fencing Permits 21,825 21,375 19,800 19,000 21,500 21,500 21,500 322500 Sign Permits 2,595 2,685 1,395 2,000 2,900 2,200 2200 322600 Expired Pemrit Fee 8,400 10,050 15,825 15,000 8,000 10,000 10,000 329400 Plan Checking Fees 39,625 45,228 43,651 43,000 42,600 43,000 43,000 329410 Fire Plan Review Fee 0 1,319 3,145 5,000 5,650 5,300 5,300 341920 Cert. Copying/Record Research 908 1270 710 700 4,000 3,800 3,800 347556 County Facility Admin Fee 10,415 12,659 12,483 11,500 11,400 11,500 11,500 359000 Other Fines and Forfeitures 4,866 5,011 7,284 6,000 6,000 6,000 6,000 359100 Fire Violations 0 0 550 500 250 350 350 TOTAL OPERATING REVENUE 740,564 909479 862,650 789400 874,000 862,450 862,450 OTHER NON -OPERATING REVENUE 361100 Interest Income 3,797 8,598 10,605 9,000 7,500 10,000 10,000 361105 SBA Interest Famings 5,704 2,243 4,524 2,670 4,000 6,822 6,822 364100 Sale of Fixed Assets 0 17,302 0 0 0 0 0 369400 Reimbursements 5,200 0 0 0 0 0 0 369900 Other Miscellaneous Revenue 2,186 2,365 1,417 2,100 2,100 2,100 2,100 381001 Transfer from General Fund 25,000 0 0 0 0 0 0 381410 InterfundTransferfrom 410GC 4,544 7,118 8,604 38,367 38,367 38,366 38,366 TOTAL OTHER NON -OPERATING REVENUE 46,431 37,626 25,150 52,137 51,967 57488 57488 TOTAL BUI DINGDFPARTMENT REVENUES 786,994 946,905 887,800 841,337 925,967 919,738 919,738 USEOFUNRESTRICTEDRESERVES 128,159 392,751 0 0 0 0 0 TOTAL BUIIDINGDEPARTMENTSOURCES 915,153 1,339,656 887,800 841,337 925,967 919,738 919,738 130 (CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET BUILDING DEPARTMENT The Building Department effectively and progressively promotes and provides professional plans review, permitting and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated through the intake of permit requests for building and land improvements. The permit application and plans are tracked through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The Building Department enforces all state and local codes that pertain to the construction industry including Fire Prevention and Protection. Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian. Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new registrations. Checks and administers business tax receipt requests for those who conduct business in the City of Sebastian. Business owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are sent to business owners. FISCAL YEAR 2020 ACCOMPLISHMENTS ✓ Maintain timeliness and delivery of permitting services with a turnaround time of 10 days or less for most permits. ✓ Provided continuing education for employees to meet minimum state licensing requirements. Customer service training is ongoing. ✓ Compliance Engine program was implemented to be used by third party inspection companies of Engineered Fire and Life Safety Systems. This allows the monitoring of inspection results and timely issuance of correction notices for any reported deficiencies. ✓ On-line permits were created for certain permit types to allow submittals, reviews, payments and issuance of building permits through the customer portal. ✓ All Building Department web page information was updated for upcoming website changes. ✓ Implemented new strategies to continue operations during the COVID-19 pandemic. These included: on-line and e-mail permitting, drop box, on-line payments and video inspections for occupied buildings. ✓ Continued to enforce state laws and city ordinances regarding unlicensed contractor activity and willful code violations. FISCAL YEAR 2021 GOALS AND OBJECTIVES ➢ Continue to maintain timeliness and delivery of permitting services with a turnaround time of 10 days or less for most reviews. ➢ Provide building and fire code related continuing education to satisfy minimum state licensing requirements and provide ongoing customer service training. ➢ Continue to implement new on-line permit types to be available for on-line permit submittals through MyGovernmentOnline building department software. ➢ Remodel front counter to provide accessible seating and a better work environment. ➢ Continue to enforce state laws and city ordinances related to construction industry, unlicensed contractor activity and code violations. ➢ Continue to scan completed permits and business tax receipts for safe record keeping. 131 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I PERFORMANCE MEASURES Performance Indicators Residential permits issued Commercialpermits issued IOtherpermits issued ITotal number of inspections ITotal number of reinspections INumberofProfessional licenses processed (Expired permits processed IBusiness TaxReciepts processed and issued Actual 2016/2017 196 55 3,718 13,223 1,781 340 114 1113 Actual Actual 2017/2018 2018/2019 243 324 29 4,691 18,960 2,760 379 134 1103 BUILDING DEPARTMENT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 19120 20121 41 3,530 10,657 2,279 363 211 1140 Projected Projected 2019/2020 2020/2021 230 375 34 38 4,400 3,600 18,000 13,000 2,650 2,300 370 330 141 150 1150 1290 Administration - The Director supervises the enforcement of all Florida Building Codes, including Sebastian City 8.00% 8.00% and Land Development Codes related to construction. Courtesy inspections are performed as needed. Reviews commercial plan review and projects that include Mechanical, Electrical or Plumbing details. Approval of all department expenditures and prepares the annual budget. Permitting- Accepts permit applications, calculates fees, issuance of permits, scheduling of inspections, closing 25.00% 25.00% out permits when completed, prepares certificates of occupancy for signature, and answers questions concerning building permits. Plan Review - Perfoms plan review of all permit applications and building plans for code approval, including 16.00% 16.00% structural, electrical, plumbing and mechanical. Also includes the review of all zoning on residential building applications. Answers code questions for builders and general public related to plan review. Building and Alteration Inspection - On -site inspections for commercial and residential, including structural, 38.00% 38.00% electrical, plumbing, and mechanical. Post inspections into computer database daily. Answer code questions for builders and general public related to inspections. Contractor Licensing - Accepts contractor license application for registration and calculates fees. Review 3.00% 3.00% applicants for applicable insurance and workman's comp. coverages. Review letters of reciprocity. Process annual re-newal notices and issues new registrations. Check permit applications for properly licensed and insured contractors. Business Tax Receipts Accepts applications for Business Tax Receipt from business owners. Reviews 5.00% 5.00% applications for acceptance. Verify professional licenses and ficitious/corporation names. Process annual re-newal notices and issues new Business Tax Reciepts. 3.00% 3.00% Safe - Annual inspections on businesses as required by NFPA and following up on expired permits and unsafe structures. 2.00% 2.00% Records Retention - Scanning plans to laserfiche for permanent record keeping 100.00% 100.00%1 132 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET BUILDING DEPARTMENT BUDGET SUMMARY The Fiscal Year 2020-2021 proposed budget for the Building Department, excluding budgeted contingency is $ 907,149. This compares to the projected FY 2019 2020 expenses of $ 757,632, an increase of $ 149,517, or 19.7%. Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 454,375 $ 531,760 $ 593,833 $ 656,691 $ 612,647 $ 733,076 $ 120,429 Operating Expenses 117,477 104,038 100,861 155,652 122,412 1509073 $ 27,661 Cap it al Outlay - 18,108 22,573 22,573 24,000 $ 1,427 Transfers 343,300 675,374 - - - $ - Contingency - - 6,421 168,335 12,589 $ (155,746) Total $ 915,153 $ 1,329,280 $ 6949694 $ 841,337 $ 925,967 $ 919,738 $ (6,229) Fiscal Year 2020-21 Proposed Budget: Major Current Level Changes from Fiscal Year 2019-20 Projected Expenses Difference 1. Personal Services - Increase due to adding one new position and having two positions vacant most of the prior year. $ 120,429 2. Operating Eipenses - Increase due primarily to increase in permitting software, trainings, and new code publications. $ 27,661 3. Capital Outlays - Increase due to renovations needed for front counter area. $ 1,427 4. Transfers - No change. $ - PERSONAL SERVICES SCHEDULE BUILDING DEPARTMENT FULL TEKE EQUIVALENT'S Projected PAY Amended Expense Budget POSITION RANGE 18/19 19/20 19/20 20/21 19/20 20/21 Building Official 64,487 / 116,076 1.00 1.00 1.00 1.00 $ 125,880 $ 125,500 Deputy Building Official 60,742 / 109,336 0.00 1.00 1.00 1.00 86,500 85,500 Plans Examiner 48,439 / 87,190 1.00 0.00 0.00 0.00 - - Chief Building Inspector 47,028 / 84,651 1.00 1.00 1.00 1.00 72,200 71,000 Building Inspector II 36,829 / 66,292 0.00 1.00 1.00 1.00 8,655 45,000 Building Inspector I 35,730 / 64,314 2.00 1.00 1.00 1.00 51,835 51,500 Administrative Assistant 30,821 / 55,478 0.00 0.00 0.00 1.00 - 31,000 Local Business Tax Specialist 29,052 / 52,293 1.00 1.00 1.00 1.00 63,200 60,500 Permitting Technician 29,052 / 52,293 1.00 1.00 1.00 1.00 33,435 33,000 Fire Inspector P/f $ 25.62/hr 0.00 0.00 0.50 0.50 3,000 13,000 Clerical Assistant I P/I' $ 13.24/hr 0.50 0.50 0.50 0.50 15,500 16,000 7.50 7.50 8.00 9.00 TOTAL SALARIES $ 460,205 $ 532,000 Overtime 1,200 2,500 FICA Taxes 34,600 40,944 Clothing Allowance 570 720 Deferred Compensation 39,590 45,722 Group Health Insurance Premium 54,586 80,215 Health Reimbursement Account 14,850 21,000 Employee Assistance Program 95 127 Worker's Comp Insurance 6,951 9,848 Additional Compensation - - Total Personal Services $ 612,647 $ 733,076 CAPITAL OUTLAY SCHEDULE BUILDING DEPARTMENT EXPENDITURES PER FISCAL YEAR Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL Front Counter Renovations $ 24,000 $ - $ - $ - $ - $ 24,000 $ 24,000 $ - $ - $ - $ - $ 24,000 133 !CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET BUILDING DEPARTMENT Code: 480110 Amended FY 20/21 Proposed Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 Dept FY 20/21 Number Description Actual Actual Actual Budget Pro.iected Request Budget PERSONAL SERVICES 511200 Regular Salaries 332,340 392,389 444,182 471,770 460,205 545,500 532,000 511300 Temporary Salaries 4,600 0 0 0 0 0 0 511400 Overtime 8,993 7,016 5,124 2,500 1,200 2,500 2,500 512100 FICA Taxes 25,271 29,300 32,129 36,767 34,600 41,977 40,944 512215 Clothing Allowance 240 350 360 480 570 720 720 512225 Deferred Compensation 29,676 34,665 37,572 41,977 39,590 46,847 45,722 512301 Group Health Insurance Premium 25,394 47,775 52,899 73,607 54,586 90,122 80,215 512305 Dependant Health Ins Premium 13,264 0 0 0 0 0 0 512307 Health Reimbursement Account 8,178 13,157 12,085 20,000 14,850 21,000 21,000 512309 Employee Assistance Program 116 0 95 111 95 139 127 512400 Worker's Comp Insurance 6,139 7,010 9,386 8,729 6,951 10,092 9,848 512600 OPEB Accrued Expense 97 97 0 0 0 0 0 512700 Additional Compensation 67 0 0 750 0 0 0 TOTAL PERSONAL SERVICES 454,375 531,760 593,833 656,691 612,647 758,897 733,076 OPERATING EXPENSES 533200 Audit Fees 760 921 1,554 1,554 1,554 1,974 1,974 533201 Administrative Services Provided by GF 65,000 43,000 45,150 49,665 49,665 54,632 54,632 533400 Other Contractual Services 7,250 7,409 14,634 30,680 13,000 17,500 17,500 534000 Travel and Per Diem 775 1,450 885 1,350 900 1,400 1,400 534101 Telephone 373 404 408 420 420 420 420 534105 Cellular Telephone 1,757 1,986 2,289 2,940 2,500 2,880 2,880 534110 Internet Services 1,918 2,593 1,703 2,220 1,732 2,165 2,165 534120 Postage 1,135 1,184 1,328 850 950 1,000 1,000 534310 Electric 3,049 3,109 3,083 3,300 3,100 3,100 3,100 534320 Water / Sewer 275 278 283 300 300 315 315 534420 Equipment Leases 1,429 1,404 1,391 1,450 2,250 2,472 2,472 534500 Insurance 6,743 7,025 6,081 8,083 8,546 8,545 8,545 534620 R & M-Vehicles 1,002 3,644 3,167 5,000 2,000 5,000 5,000 534630 R & M - Office Equipment 15,079 15,249 9,418 32,500 24,350 32,250 32250 534910 Clerk of Court Filing Fees 63 97 46 60 50 60 60 534920 Legal Ads 0 251 0 0 0 0 0 535200 Departmental Supplies 1,610 1,744 1,252 1,400 1,400 1,500 1,500 535210 Computer Supplies 2,357 197 826 3,985 2,000 2,460 2,460 535230 Small Tools and Equipment 363 131 194 200 150 450 450 535260 Gas and 00 3,426 5,174 4,912 4,800 4,750 4,900 4,900 535270 Uniforms and Shoes 574 354 405 545 545 600 600 535275 Safety Equpment 0 0 0 50 0 50 50 535410 Dues and Memberships 1,103 823 790 1,000 750 1,000 1,000 535420 Books and Publications 271 3,422 0 1,000 300 3,000 3,000 535450 Training and Education 1,167 2,189 1,062 2,300 1,200 2,400 2,400 TOTAL OPERATING EXPENSES 117,477 104,038 100,861 155,652 122,412 150,073 150,073 CAPITAL OUTLAY 606100 Land 0 0 0 0 0 0 0 606200 Buildings 0 0 0 0 0 24,000 24,000 606400 Vehicles and Equipment 0 18,108 0 22,573 22,573 0 0 TOTAL CAPITAL OUTLAY 0 18,108 0 22,573 22,573 24,000 24,000 NON -OPERATING EXPENSES 132947 Advance to GC Fund 343,300 675,374 0 0 0 0 0 909101 Transfer to General Fund 0 0 0 0 0 0 0 909131 Transfer to Fund 310 0 0 0 0 0 0 0 909901 Contingency 0 0 0 6,421 168,335 0 12,589 TOTAL NON -OPERATING EXPENSES 343,300 675,374 0 6,421 168,335 0 12,589 TOTAL BUILDING DEPARTMENT 915,153 1,329,280 694,694 841,337 925,967 932,970 919,738 134 MY OF E 13AST�N HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2021-2026 CAPITAL IMPROVEMENT PROGRAM Draft as of June 24, 2020 135 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'f� rnvoF SE��N HOME OF PELICAN ISLAND This Page Intentionally Left Blank 136 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-2026 SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS List of Prolects FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Totals General Government Blueprint - Survey Storage 2,310 - - - - - 2,310 Server/Host Update 43,195 43,195 43,195 43,195 - - 172,780 City Wide Computers 35,000 45,000 35,000 45,000 35,000 45,000 240,000 Audio Visual Equipment 75,000 - - - - - 75,000 COSty Equipment 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Phone System 100,000 - - - - - 100,000 Network Infrastructure 39,000 30,000 30,000 30,000 30,000 30,000 189,000 Over -the -Air Connections - 10,000 20,000 - - - 30,000 Core and Remote Switches - - - 25,000 20,000 45,000 Police Department COPE Vehicles Graphic Wrap 5,000 - - - - - 5,000 Police Vehicles 373,500 300,000 305,000 310,000 315,000 320,000 1,923,500 Police Road Patrol Equipment 25,000 56,000 32,500 20,000 36,000 39,500 209,000 Police Investigations Equipment 10,600 - - - - - 10,600 Community Development Harrison Street Park Plaza 270,000 250,000 - 520,000 N. Central Avenue Event Plaza 40,000 250,000 250,000 540,000 Working Waterfront Landscaping 45,000 - - 45,000 Tree Protection Plan 135,000 135,000 270,000 Sustainable Sebastian 16,500 - - - 16,500 Septic to Sewer - 200,000 200,000 200,000 600,000 Roads Department School Zone Lights 46,510 - - - 46,510 Update City Street Signs 81,000 - - - 81,000 Street Repaving 400,000 600,000 600,000 600,000 600,000 600,000 3,400,000 Street Reconstruction 500,000 - - - - - 500,000 Sidewalk Replacement 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Roads Division Equipment 48,400 - - - - - 48,400 Roads Division Heavy Equipment 130,000 165,000 85,000 - - 380,000 Public Facilities Department Public Facilities Compound - 1,250,000 1,250,000 1,000,000 - 3,500,000 Fleet Division Equipment 2,800 9,880 4,800 - - - 17,480 Cemetery Equipment 19,500 - - 14,000 - 33,500 Cemetery Grounds Improvements 20,000 20,000 40,000 - - 80,000 Cemetery Driveway Resurfacing 15,000 - - - 15,000 Cemetery Columbarium Niches 45,000 45,000 - 90,000 Bench Seats and Monuments 20,000 - - - 20,000 Facility Maintenance Equipment 13,500 40,000 - - 53,500 Facility Maintenance Vehicles 65,000 - - - 65,000 Facility Maintenance Repairs 6,800 - - - 6,800 Leisure Services Department Facility Repairs - 18,300 - - - 18,300 Maintenance Equipment 29,000 13,000 14,000 - - 56,000 Park Identification Signage 30,000 30,000 - - - 60,000 Barber Street Baseball Dugouts 40,000 - - - 40,000 Barber Street Fencing 75,000 - - - - 75,000 Parks Division Vehicles 34,000 - 34,000 34,000 34,000 - 136,000 Playground Improvements 40,000 40,000 40,000 110,000 40,000 80,000 350,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Barber St. Lightning System 24,000 - - - - - 24,000 Stormwater Department Stormwater Master Plan 200,000 - - - 200,000 Stormwater Equipment 77,050 3,100 55,000 58,000 193,150 Stormwater Heavy Equipment 165,000 - - 225,000 - - 390,000 Slip Lining 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Swale/Driveway/Culvert Repairs 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Canal Restoration 500,000 500,000 500,000 500,000 500,000 500,000 3,000,000 Concha Dam Repairs - 800,000 - - - - 800,000 Tulip Drive Crossing - - 250,000 - 250,000 Bayfront Road Crossing - - 250,000 - 250,000 Ocean Cove Drainage - - - 350,000 350,000 Golf Course Fund Driving Range Equipment - 5,290 - 5,290 Irrigation Software Upgrade 14,000 - 14,000 Airport Fund Construct Taxi Lane 569,264 - 569,264 Construction of Square Hangars - 885,282 885,282 Establish Sewer Service 1,000,000 - 1,000,000 Economic Development Hangar - 1,000,000 1,000,000 Rehab Taxiway Alpha Apron 290,000 290,000 Rehab Runway 05/23 - 2,200,000 - 2,200,000 Apron Reconstruction - 150,000 150,000 Building Fund Front Counter Renovations 24,000 - 24,000 Totals $ 5,779,929 $ 7,364,047 $ 6,104,495 $ 3,944,195 $ 2,304,000 $ 2,144,500 $ 27,641,166 137 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopmen+ Impact Stormwater Grants/ Golf Cemetery Fund Gas Tax DST Anencv Fees Fund Bank Note Fund Trust Buildina Total FISCAL YEAR 2020/2021 General Government Blueprint - Survey Storage 2,310 2,310 Server/Host Update 43,195 43,195 City Wide Computers 35,000 35,000 Audio Visual Equipment 75,000 75,000 COSty Equipment 10,000 10,000 Phone System 100,000 100,000 Network Infrastructure 39,000 39,000 Police Department COPE Vehicles Graphic Wrap 5,000 5,000 Police Vehicles 373,500 373,500 Police Road Patrol Equipment 25,000 25,000 Police Investigations Equipment 10,600 10.600 Community Development Harrison Street Park Plaza 270,000 270,000 N. Central Avenue Event Plaza 40,000 40,000 Working Waterfront Landscaping 45,000 45,000 Tree Protection Plan 135,000 135,000 Sustainable Sebastian 16,500 16,500 Roads Department School Zone Lights 46,510 46,510 Update City Street Signs 81.000 81,000 Street Repaving 400,000 400,000 Street Reconstruction 500,000 500,000 Sidewalk Replacement 100,000 100,000 Roads Division Equipment 48,400 48,400 Roads Division Heavy Equipment 130,000 130,000 Public Facilities Department Fleet Division Equipment 2,800 2,800 Cemetery Equipment 19,500 19,500 Cemetery Grounds Improvements 20,000 20,000 Cemetery Driveway Resurfacing 15,000 15,000 Cemetery Columbarium Niches 45,000 45,000 Bench Seats and Monuments 20,000 20,000 Facility Maintenance Equipment 13,500 13,500 Facility Maintenance Vehicles 65,000 65,000 Facility Maintenance Repairs 6,800 6,800 Leisure Services Department Maintenance Equipment 29,000 29,000 Park Identification Signage 30,000 30,000 Barber Street Baseball Dugouts 40,000 40,000 Barber Street Fencing 75,000 75,000 Parks Division Vehicles 34,000 34,000 Playground Improvements 40,000 40,000 Park Improvements 20,000 20.000 Barber St. Lightning System 24,000 24,000 Stormwater Stormwater Master Plan 200,000 200,000 Stormwater Equipment 77,050 77,050 Stormwater Heavy Equipment 165,000 165,000 Slip Lining 100,000 100,000 Swale/Driveway/Culvert Repairs 100,000 100,000 Canal Restoration 500,000 500,000 Golf Course Irrigation Software Upgrade 14,000 14,000 Airport Construct Taxi Lane 24,963 544,301 569,264 Establish Sewer Service 200,000 800,000 1,000,000 Building Front Counter Renovations 24.000 24,000 Total FY 2020/2021 $ 213,910 $ 757,510 $ 2,534,658 $ 45,000 $ 205,000 $ 542,050 $ 1,344,301 $14,000 $ 99,500 $ 24,000 $ 5,779,929 138 FISCAL YEAR 2021/2022 General Government Server/Host Update City Wide Computers COSty Equipment Network Infrastructure Over -the -Air Connections Police Department Police Vehicles Police Road Patrol Equipment Community Development Harrison Street Park Plaza N. Central Avenue Event Plaza Tree Protection Plan Septic to Sewer Roads Department Street Repaving Sidewalk Replacement Roads Division Heavy Equipment Public Facilities Department Public Facilities Compound Fleet Division Equipment Cemetery Grounds Improvements Cemetery Columbarium Niches Facility Maintenance Equipment Leisure Services Department Facility Repairs Maintenance Equipment Park Identification Signage Playground Improvements Park Improvements Stormwater Stormwater Equipment Slip Lining Swale/Driveway/Culvert Repairs Canal Restoration Concha Dam Repairs Golf Course Driving Range Equipment Airport Construction of Square Hangars Economic Development Hangar Rehab Taxiway Alpha Apron Total FY 2021/2022 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopmen, Impact Stormwater Grants/ Golf Cemetery Fund Gas Tax DST Aaencv Fees Fund Bank Note Course Trust Buildina 43,195 45,000 10,000 30,000 10,000 300,000 56,000 250,000 250,000 135,000 100,000 100,000 600,000 100,000 165,000 1,250,000 9,880 20,000 45,000 40,DD0 18,300 13,000 30,000 40,000 20,000 3,100 100,000 100,000 500,000 800,000 5,290 176,679 708,603 500,000 500,000 58,000 232,000 S 137,180 S 865,000 S 3,657,874 S 100,000 $ 90,000 $ 903,100 S 1,540,603 S 5,290 S 65,000 $ Total 43,195 45,000 10,000 30,000 10,000 300,000 56.000 250,000 250,000 135,000 200,000 600,000 100,000 165.000 1,250,000 9,880 20,000 45,000 40,000 18.300 13,000 30,000 40,000 20,000 3,100 100,000 100,000 500,000 800.000 5,290 885,282 1,000,000 290.000 $ 7,364,047 139 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Radevelopmeni Impact Stormwater Grants/ Golf Cemetery Fund Gas Tax Auency Fees Fund Bank Note Fund Trust Building FISCAL YEAR 2022/2023 General Government Server/Host Update 43,195 City Wide Computers 35,000 COSty Equipment 10,000 Network Infrastructure 30,000 Over -the -Air Connections 20,000 Police Department Police Vehicles 305,0W Police Road Patrol Equipment 32,500 Community Development N. Central Avenue Event Plaza 250,000 Roads Department Street Repaving 600,000 Sidewalk Replacement 100,000 Roads Division Heavy Equipment 85,000 Public Facilities Department Public Facilities Compound 1,250,000 Fleet Division Equipment 4,800 Cemetery Grounds Improvements Leisure Services Department Parks Division Vehicles 34,000 Playground Improvements Park Improvements Stormwater Stormwater Equipment Slip Lining 100,000 Swale/Driveway/Culvert Repays Canal Restoration 500,000 Tulip Drive Crossing Airport Rehab Runway 05/23 110,000 Total FY 2022/2023 S 71J00 S 785,000 S 2.653,195 S 40,000 20,000 55,000 100,000 250,000 2,090,000 - S 60,000 S 405.000 S 2,090:000 S 40,000 - $ 40,000 S 43,195 35,000 10,000 30,000 20,000 305,000 32,500 250,000 600,000 100,000 85,000 1,250,000 4,800 40.000 34,000 40,000 20,000 55,000 100,000 100,000 500,000 250,000 2,200,000 $ 6.104,495 140 FISCAL YEAR 2023/2024 General Government Server/Host Update City Wide Computers COSty Equipment Network Infrastructure Core and Remote Switches Police Department Police Vehicles Police Road Patrol Equipment Community Development Septic to Sewer Roads Department Street Repaving Sidewalk Replacement Public Facilities Department Public Facilities Compound Leisure Services Department Maintenance Equipment Parks Division Vehicles Playground Improvements Park Improvements Stormwater Stormwater Equipment Stormwater Heavy Equipment Slip Lining Swale/Driveway/Culvert Repairs Canal Restoration Bayfront Road Crossing Airport Apron Reconstruction Total FY 2023/2024 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopmem Impact Stormwater Grants/ Golf Cemetery Fund Gas Tax DST Aaency Fees Fund Bank Note Fund Trust Buildina Total 43,195 45,000 10,000 30,000 25,000 310,000 20,000 100,000 100,000 600,000 100,000 $ 1,000,000 14,000 34,000 110,000 20,000 58,000 225,000 100,000 100,000 500,000 250,000 30,000 120,000 S 68,000 S 700,000 S 2,093,195 S 100,000 S 130,000 S 633,000 S 220,000 S $ S 43,195 45,000 10,000 30,000 25,000 310,000 20,000 200,000 600,000 100,000 1,000,000 14,000 34,000 110,000 20,000 58,000 225,000 100,000 100,000 500,000 250,000 150,000 S 3,944,195 141 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopmen+ Impact Stormwater Grants/ Golf Cemetery Fund Gas Taz DST Aaencv Fees Fund Bank Note Fund Trust Building Total FISCAL YEAR 2024/2025 General Government City Wide Computers 35,000 35,000 COSty Equipment 10,000 10,000 Network Infrastructure 30,000 30,000 Core and Remote Switches 20,000 20,000 Police Department Police Vehicles 315,000 315,000 Police Road Patrol Equipment 36,000 36,000 Roads Department Street Repaving 600,000 600,000 Sidewalk Replacement 100,000 100,000 Public Facilities Department Cemetery Equipment 14,000 14,000 Leisure Services Department Parks Division Vehicles 34,000 34,000 Playground improvements 40,000 40,000 Park Improvements 20,000 20,000 Stormwater Slip Lining 100,000 100,000 Swale/Driveway/Culvert Repairs 100,000 100,000 Canal Restoration 500,000 500,000 Ocean Cove Drainage 350,000 350,000 Total FY 2024/2025 S 70,000 S 700,000 S 1,010,000 S $ 60,000 5 450,000 $ S S 14,000 5 S 2,304,000 142 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopmen+ Impact Stormwater Grants/ Golf Cemetery Fund Gas Tax DST Aaencv Fees Fund Bank Note Fund Trust Buildina Total FISCAL YEAR 2025/2026 General Government City Wide Computers 45A00 45,000 COSty Equipment 10,000 10,000 Network Infrastructure 30,000 30,000 Police Department Police Vehicles 320,000 320,000 Police Road Patrol Equipment 39,500 39,500 Community Development Septic to Sewer 100,000 100,000 200,000 Roads Department Street Repaving 600,000 600,000 Sidewalk Replacement 100,000 100,000 Leisure Services Department Playground Improvements 80,000 80,000 Park Improvements 20,000 20,000 Stormwater Slip Lining 100,000 100,000 Swale/Driveway/Culvert Repairs 100,000 100,000 Canal Restoration 500,000 500,000 Total FY 2025/2026 S 39,500 S 700,000 S 1,005,000 S 100,000 S 100,000 $ 1001000 S 100,000 S - S S - $ 2,144,500 Grand Total S 599,890 $ 4,507,510 S 12,953,922 S 345,000 S 645,000 S 3,033,150 S 5,294,904 S 19,290 S 218,500 $ 24,000 S 27,641,166 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-2026 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - CITY CLERK Project Name: IBlueprint - Survey Storage Project Description: Funding Source: IGeneral Fund I Purchase Shelving for storage of blueprints and survey documents. Justification: Currently the documents are being stored in bankers boxes at a slant and pushing out the bankers boxes on the opposite side. The shelving will allow us to categorize certain facilities and land development projects. Long term storage can be electronic after constant review is no longer needed. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $2,310 $0 $0 $0 $0 $0 $2,310 Operating Impact: $0 ($416) ($92) $231 $508 $693 $924 Project Pricing: The Purchasing Agent advises that we should request $1,030.00 for each. $250 is also expected for freight costs because they will be bulky and heavy. GENERAL GOVERNMENT - MIS DIVISION Project Name: Update (Project Description: Funding Source: �Server/Host Discretionary Sales Tax Capital Lease Payments on VxRail Infrastructure. Justification: This product is used to effectively manage all the Police Department programs and applications that are hosted in the cloud. It was initially acquired in FY 19-20 via a five year capital lease arrangement. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $43,195 $43,195 $43,195 $43,195 $0 $0 $172,780 Operating Impact: $0 ($7,775) ($9,503) ($5,183) $4,320 $22,722 $4,580 Project Pricing: Lease was provided through Dell, which was the only provider of this technology. Project Name: City Wide Computers Project Description: Funding Source: Discretionary Sales Tax Upgrades of 7-10 Workstations a Year for All Departments. Most of the Police Department Units will be included with Vehicle Purchases. Justification: Computers in All Departments need to be updated on a five year schedule to keep up with technology. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $35,000 $45,000 $35,000 $45,000 $35,000 $45,000 $240,000 Operating Impact: $0 ($6,300) ($9,500) ($4,600) ($14,600) ($15,150) ($50,150) Project Pricing: Laptops are approximately $3,000 each, including 5 yr warranties, docking stations and monitors. Desktops are approximately $1,500 each. Project Name: Audio Visual Equipment Description: Funding Source: Discretionary Sales Tax (Project Acquire Closed Captioning Hardware to Comply with ADA. Justification: Audio Visual equipment needs to be upgraded to be sure broadcasting can be done when requested. Closed captioning hardware must be installed to comply with Americans with Disabilities Act streaming service requirements for COSty. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $75,000 $0 $0 $0 $0 $0 $75,000 Operating Impact: $0 ($13,500) ($3,000) $7,500 $16,500 $22,500 $30,000 Project Pricing: A quote for the purchase was received from Encore Broadcast Solutions. An option to subscribe to service based on $130 per hour was also received from Automatic Sync Technologies. 144 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-2026 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: COSty Equipment Project Description: Funding Source: Discretionary Sales Tax Update Equipment needed to continue broadcasting. Justification: Continual updates are required in order to continue providing the public with broadcasting of meetings and other public service events. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $60,000 Operating Impact: $0 $10,000 $20,000 $0 $0 $0 $30,000 Project Pricing: (Estimate based on the historical spending pattern. Project Name: Phone System Project Description: Funding Source: Discretionary Sales Tax Upgrade of the City Phone System to be more robust to support multiple locations and to have better support for newer technology. Justification: The City Phone System is over 8 years old and will need upgrading in order to get support and make surel that we can continue to receive phone calls. II Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $100,000 $0 $0 $0 $0 $0 $100,000 Operating Impact: $0 ($38,000) ($35,000) ($32,000) ($29,000) ($26,000) ($160,000) Project Pricing: Rough estimate. Dependent on the specifications to be developed and results of an RFP process. Project Name: Network Infrastructure Project Description: Funding Source: Discretionary Sales Tax (Network Infrastructure Upgrades. Justification: General upgrading of network infrastucture in order to continue to provide services. This includes switches,) servers and other needed infrastructure. +I Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $39,000 $30,000 $30,000 $30,000 $30,000 $30,000 $189,000 Operating Impact: $0 ($7,020) ($6,960) ($2,700) $4,980 $10,050 ($1,650) Project Pricing: Dependent on unforseeable needs. Project Name: Over -the -Air Connections Project Description: Funding Source: Discretionary Sales Tax I Over -the -Air Redundant Network Connections. Justification: Over -The -Air (wireless) backup network connections for both the Golf Course and the Emergency Operations Center need to be added. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $10,000 $20,000 $0 $0 $0 $30,000 Operating Impact: $0 $0 ($1,300) ($2,400) $2,100 $6,400 $4,800 Project Pricing: (Dependent on technology that is selected. 145 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: Core and Remote Switches Project Description: Funding Source: Discretionary Sales Tax Upgrade of Core and Remote Switches to maintain security and provide connection to services Justification: JReplacment of the Core Switches in both City Hall and the Police Department will be needed. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $25,000 $20,000 $0 $45,000 Operating Impact: $0 $0 $0 $0 ($4,500) ($4,600) ($9,100) Project Pricing: 113ased on prior replacement costs and dependent on specifications yet to be developed. POLICE DEPARTMENT - ROAD PATROL DIVISION Project Name: COPE Vehicles Graphic Wrap (Project Description: Funding Source: General Fund Providing Graphic Wrap for Small Trailer and COPE Vehicles. Justification: Having graphic wrap on these COPE vehicles is believed to be in line with the Police Department's outreach philosophy. Project Costs: FY 20-21 FY 21-22 FY 22-23 $5,000 $0 $0 Operating Impact: $0 ($1,100) ($600) Project Pricing: I Written quotes obtained. Project Name: Police Vehicles Funding Source: Discretionary Sales Tax FY 23-24 FY 24-25 FY 25-26 $0 $0 $0 ($100) $400 $600 Project Description: 20/21- 6 Vehicles w/equipment (373.5K). 21/22- 5 Vehicles w/equipment (300K). 22/23- 5 Vehicles w/equipment (305K). 23/24- 5 Vehicles w/equipment (31OK). 24/25- 5 Vehicles w/ equipment (315K). 25/26- 5 Vehicles w/equipment (320K) Project Total $5,000 ($800) 1 Justification: I This allocation is for the replacement of older and higher mileage vehicles and associated vehicle equipment, (including body cameras, computers and communications equipment. I Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $373,500 $300,000 $305,000 $310,000 $315,000 $320,000 $1,923,500 Operating Impact: $0 ($82,170) ($110,820) ($110,570) ($80,920) ($43,780) ($428,260) Project Pricing: No written quote available due to impending price increase. Verbal quote provided based on the expected I price increase. II 146 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM POLICE DEPARTMENT - ROAD PATROL DIVISION (CONTINUED) Project Name: Police Road Patrol Equipment Project Description: Funding Source: General Fund 20/21 8 SRT Balistic Helmets (8K); 5 Tasers (7.5K); 5 Ballistic Shields (3K); 5 Ballistic Helmets (1.5K); 5 Rifles (5K). 21/22 10 Mobile Radios (30.5K); 5 Tasers (7.5K); 5 Rifles (5K); 9 Ballistic Vest/Rifle Plates (13K). 22/23 5 Tasers (7.5K); 5 Rifles (5K); 14 Ballistic Vest/Rifle Plates (20K). 23/24 5 Tasers (7.5K); 5 Ballistic Vest/Rifle Plates (8K); 5 Ballistic Shields (3K); 5 Ballistic Helmets (1.5K). 24/25 5 Tasers (7.5K); 5 Ballistic Shields (3K); 5 Ballistic Helmets (1.5K); 5 Ballistic Vest/Rifle Plates (8K); 8 SRT Tactical Vest/Rifle Plates (16K). 25/26 5 Tasers (7.5K); 5 Ballistic Shields (3K); 5 Ballistic Shields (3K); 5 Ballistic Helmets (1.5K); 10 Ballistic Vest/Rifle Plates (I 1.5K); 5 Rifles (5K); 8 SRT Ballistic Helmets (8K). Justification: This allocation is for the replacement of non -compliant mobile radios for vehicles previously purchased and other necessary personal equipment that must be regularly replaced for the Police Officers. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $25,000 $56,000 $32,500 $20,000 $36,000 $39,500 $209,000 Operating Impact: $0 ($5,500) ($15,320) ($14,370) ($7,420) ($3,490) ($46,100) Project Pricing: lReceived written quotes from CII on the radios. We also have written quotes for all the other equipment. POLICE DEPARTMENT - INVESTIGATIONS DIVISION Project Name: Police Investigations Equipment Project Description: Funding Source: General Fund 1PENLINK Server (3K); Surveillance Equipment (7.6K). Justification: The surveilance equipment will provide equipment necessary for surveillance operations. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $10,600 $0 $0 $0 $0 $0 $10,600 Operating Impact: $0 ($1,378) $212 $1,802 $3,180 $4,134 $7,950 Project Pricing: Written quotes obtained. COMMUNITY DEVELOPMENT DEPARTMENT Project Name: Harrison Street Park Plaza Project Description: Funding Source: Discretionary Sales Tax Provide additional parking, event space and connections to the downtown area. Complete the project the following year. Justification: The CRA Master Plan indicates this will have an immediate positive impact to the business district. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $270,000 $250,000 $0 $0 $0 $0 $520,000 Operating Impact: $0 ($40,000) ($100,000) ($156,000) ($210,000) ($260,000) ($766,000) This was projected in the conceptual master plan to approach $700,00 but phasing of site improvements and deletion of some proposed items should keep the expected costs to $270,000 for the first phase and $250,000 for the second. Including zero curbs, pervious pavers and tree/landscape wells may qualify this forTMDL Project Pricing: grants. 147 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED) Project Name: N. Central Avenue Event Plaza Project Description: Funding Source: Discretionary Sales Tax Provide additional parking, event space and connections to the Main Street Activity Area. Complete the project the following year. Justification: The CRA Master Plan indicates this will be part of the future Main Street Activity Center. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $40,000 $250,000 $250,000 $0 $0 $0 $540,000 Operating Impact: (6,800) (47,700) (78,600) (57,000) (35,400) ($225,500) Conceptual design costs are in line with costs previously proposed for the Harrison Street Park Plaza. The construction costs will depend on what is included in the final design, as this may be simple or more Project Pricing: aggressive. Project Name: Working Waterfront Landscaping Project Description: Funding Source: Community Redevelopment Landscaping of shoreline and parking lot improvements at the Working Agency Waterfront in order to complete this project. Justification: Remaining 2019 funds for the Shoreline and Parking Lot Improvements are not sufficient to landscape this public space. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $45,000 $0 $0 $0 $0 $0 $45,000 Operating Impact: (37,800) (72,900) (67,500) (62,100) (56,700) ($297,000) Project Pricing: IStaff will limit landscaping to this amount. Project Name: Tree Protection Plan Project Description: Funding Source: Discretionary Sales Tax Continuation of Riverview Park Master Plan for protection of the tree canopy, with design and placement of strategic landscaped areas to protect the trees from pedestrian traffic and maintenance activities. Justification: Funding is required to implement this Plan by adding landscaping and irrigation. A reduction in landscape maintenance costs should be realized with the introduction of low maintenance landscape areas around trees and reduction in applications of herbicides/pesticides in accordance with the Integrated Pest Management Plan. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $135,000 $135,000 $0 $0 $0 $0 $270,000 Operating Impact: $0 ($336) ($1,326) ($1,014) $210 $1,377 ($1,089) Project Pricing: Total probable costs for landscaping and irrigation is $190,640 but adding the survey ($30,000), design ($30,000) and a 10% contingency brings the total to $269,704. Project is proposed to start with areas adjacent to new sidewalk areas. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED) Project Name: Sustainable Sebastian Project Description: Funding Source: General Fund Install 10 water bottle filling stations and water fountains (at Parks and City Hall) and 3 bike racks at Riverfront Park. Justification: Implementation of Sustainable Sebastian objectives include the installation of public use facilities to reduce the carbon footprint, such as water bottle filling stations, water fountains and bike racks. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $16,500 $0 $0 $0 $0 $0 $16,500 Operating Impact: $0 ($1,500) ($1,500) ($1,350) ($1,350) ($1,200) ($6,900) Project Pricing: Procurement information shows water bottle filling stations and water fountains at $750 each with installation. Specialty bike racks range from $1,500-2,500 including installation. Project Name: Septic to Sewer Project Description: Funding Source: Indian River Lagoon Council 50% Awards grant funds for conversions that result in removal of septic tank and Community Redevelopment systems within the Riverfront Community Redevelopment boundaries. Agency 50% Justification: This continues the State's water quality improvement priority for the Indian River Lagoon. Providing the Indian River Lagoon Council continues their progam of requiring 50% matching funds, it is recommended that the City also allocate these funds. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $200,000 $0 $200,000 $0 $200,000 $600,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Pricing: The total $200,000 grant funding level has generally covered two fiscal years, although grant applications may also be limited without more sewer availability. ROADS DEPARTMENT Project Name: School Zone Lights Project Description: Funding Source: Local Option Gas Tax Purchase 6 Cloud based remote control School Zone Lights w/ radar display. City curently has 2 in operation. Justification: The sign shop personal are required to maintain the 8 School Zone Warning lights. 35 times throughout the school year we must manually shut off and turn on school zone lights at 6 locations. This causes loss of manpower hours and production loss for the Sign Shop. An example is on early release days which occur at least once a month. We must manually turn 6 lights on at Ipm and then return to the same 6 locations at 2pm and turn them off. The two cloud based lights we have can be programed to go on and off by simply applying the setting from a cell phone or laptop. One person can access both lights quickly and efficiently. After initial purchase of lights, an annual fee of $400 per light is required to maintain the cloud based access. Cloud based lights can also produce "real-time" traffic speeds along with reports to include volume and speed peak times for more efficient traffic enforcement. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $46,510 $0 $0 $0 $0 $0 $46,510 Operating Impact: $0 ($7,907) ($6,046) ($4,186) ($2,326) ($465) $0 Project Pricing: Quotes by Traffic Logix is $14,990.00, Radar Signs Inc. is $31,520.00. 149 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ROADS DEPARTMENT (CONTINUED) Project Name: Update City Street Signs Project Description: Funding Source: Local Option Gas Tax Purchase materials needed for the replacement of deficient regulatory and street signs to meet MUTCD standards in Zones 3, 4 and 5. Justification: The Sign Shop has divided the City Of Sebastian into 5 zones. Two of the zones, 1 and 2 have been completed with the installation of Street and Stop signs to meet MUTCD standards. Of the remaining regulatory signs i.e.: Speed and Warning signs 60% do not meet MUTCD reflectivity standards. The remaining zones 3, 4 and 5 have approximately 755 Street and Stop signs. 90% of the stop signs in zones 3, 4 and 5 do not meet MUTCD standards for reflectivity. 95% of the remaining regulatory and warning signs in zones 3, 4 and 5 do not meet MUTCD reflectivity standards. This deficiency leaves the City Of Sebastian open to unnecessarily high Tort Liability. Approximant installation time upon receipt of all materials needed to complete project would be 6 to 8 months. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $81,000 $0 $0 $0 $0 $0 $81,000 Operating Impact: $0 ($21,870) ($17,010) ($12,150) ($7,290) ($2,430) ($60,750) Project Pricing: I National Traffic sign $81,320: Osbum Asscoiates Inc $87,397: Universal Signs & Accessories $ 87,639. Project Name: Street Repaving Project Description: Funding Source: Local Option Gas Tax Crack Sealing, Double Microsurfacing, Cape Sealing and 2" Overlay for City Streets programmed by City's Pavement Management Consultant. Justification: The street pavment maintenance program has been prescribed and scheduled by the City's pavement management consultant for FY 2019 to FY 2024. Funding from Local Option Gas Tax and another $250K from Discretionary Sales Tax for FY 20-21 should be sufficient to catch up on several roads not completed last year. $600K each following year only from Local Option Gas Tax is expected to be sufficient to adhere to the consultant's schedule. Project Costs: FY 20-21 FY 21-22 $400,000 $600,000 Operating Impact: $0 ($192,000) FY 22-23 $600,000 ($476,000) FY 23-24 $600,000 ($746,000) FY 24-25 $600,000 ($1,006,000) FY 25-26 $600,000 ($1,252,000) Project Total $3,400,000 ($3,672,000) Project Pricing: The cost per square foot for the recommended pavement management solution for each of these City streets has already been bid, awarded and contracted. Project Name: Street Reconstruction Project Description: Funding Source: Discretionary Sales Tax Reconstruction Roadwork based on recommendation from the City's Pavement Management Consultant. Justification: Needed to address streets in bad condition that are beyond normal repaving work and require full depth reconstruction. These funds should sufficiently supplement funds from the Local Option Gas Tax to get back on schedule with the Consultant's recommended paving program. Project Costs: FY 20-21 $500,000 Operating Impact: $0 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $0 $0 $0 $0 $0 $3,900 $12,750 $24,150 $35,550 $46,950 Project Total $500,000 $123,300 Project Pricing: The cost per square foot for the recommended pavement management solution for each of these City streets has already been bid, awarded and contracted. 150 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ROADS DEPARTMENT (CONTINUED) Project Name: Sidewalk Replacement Project Description: Funding Source: Local Option Gas Tax Replace 5,000 linear feet of 5 ft wide of badly deteriorated PCC sidewalk along high pedestrian/bicycle usage City streets each FY. Justification: The City PW & Engineering Department and the Citizens Request Line receive a large number of citizen request to repair City sidewalks that are in a highly deteriorated condition. These present serious trip and fall hazards and expose the City to significant tort liability. The City has had no formal sidewalk repair/replacement program for many years and only make spot repairs following significant trip and fall incidents. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000 Operating Impact: $0 ($22,000) ($34,000) ($36,000) ($28,000) ($16,000) ($136,000) Project Pricing: In late February 2020, City Purchasing staff secured quotes from interested contractors. For Precision Cut Concrete (PCC) and its placement for quantities greater than $61 square yards at 4" thickness, the low quoted price is $36 per square yard of PCC placed. At 5 foot sidewlk width, approximately 5,000 linear feet of PCC sidewalk can be placed per year at an estimated cost of $100,000. Project Name: Roads Division Equipment Project Description: Funding Source: General Fund One ton Pickup (34K), Sign Sheeting Roller (2.9K), Tuffrruk/Sidewalk Form Set (11.5K). Justification: Pickup is for Public Works Director, whose truck will go to Fleet Maintenance Superintendent, with his 4x4 pickup going to Sign/Paint Crew for pulling traffic paint equipment and allow both employees of Traffic Division to work separately when this is the most efficient method. Two person Traffic Signage and Pavement Marking Crew can barely complete pavement markings one time each year. As a result, a number of high volume City roads are without required pavement markings for a signficant period each year. For many locations in the City paint pavement markings do not last the year between painting cycles. Sign Sheeting Roller is needed for 48" signs. TuffTruk and Sidewalk Form Set will help in maintaining sidewalks. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $48,400 $0 $0 $0 $0 $0 $48,400 Operating Impact: $0 ($10,648) ($5,808) ($968) $3,872 $5,808 ($7,744) Project Pricing: (This pricing was provided by the Fleet Superintendant based on quotes he received. Project Name: Roads Division Heavy Equipment Project Description: Funding Source: Local Option Gas Tax 20/21 926M Wheel Loader (130K). 21/22 Tandem Axle Dump Truck (115K); Brush Truck (50K). 22/23 Pavement Marking Unit (85K). Justification: Current Wheel Loader is at end of its useful life based on hours and condition. Tandem Axle Dump Truck is needed in FY 21-22 to replace oldest Tandem Axle Dump Truck that will be at end of its useful life. Brush Truck needed in FY 21-22 to replace current Brush Truck that will be at end of its useful life. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $130,000 $165,000 $85,000 $0 $0 $0 $380,000 Operating Impact: $0 ($35,100) ($71,850) ($77,100) ($54,300) ($31,500) ($269,850) Project Pricing: (This pricing was provided by the Fleet Superintendant based on quotes he received. 151 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES DEPARTMENT Project Name: IPublic Facilities Compound Project Description: Funding Source: Discretionary Sales Tax Complete design and construct new City Garage and Public Facilities Compound to be located at the Sebastian Municipal Airport. Justification: The Garage Compound has reached its capacity. Relocating will permit growth and allow the existing property to be sold. Airport benefits by rent on the land and General Fund benefits fom the sale of the current location. $5,088,899 was budgeted in FY 2018-2020. Additional funds are requested to complete construction. FY22-23 funds will cover office furnishings, office equipment, computer and security systems. With these additions, funding for the complete project will equal $8,588,899. Project Costs: FY 20-21 $0 Operating Impact: $0 Project Pricing: FY 21-22 $1,250,000 $0 FY 22-23 $1,250,000 ($475,000) FY 23-24 $1,000,000 ($912,500) 113ased on estimates from Wright Construction. FY 24-25 FY 25-26 $0 ($1,217,500) PUBLIC FACILITIES - FLEET DIVISION $0 ($1,112,500) Project Total $3,500,000 ($3,717,500) 1 Project Name: Fleet Division Equipment Project Description: Funding Source: General Fund 20/21 Shop MIG Welder (2.8K). 21/22 Portable Stick Welder/Generator (3.5K); Tire Balancer (2.4K); Tire Changer (4K). 22/23 Shop Chain Hoist (3K); Exhaust Extraction Unit (1.8K). Justification: Truck Mounted Compressor replaces a 20-yr old unit that no longer functions. The Shop MIG Welder replaces a unit at the end of its service life. The Portable Stick Welder/Generator replaces a unit having major repair issues Tire Balancer replaces a worn out unit that no longer performs to specifications. Tire Changer replaces a worn out unit. Shop Chain Hoist is new to provide added capability and safety to shop operations. Exhaust Extraction Unit is new and will provide improved air quality in the shop. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $2,800 $9,880 $4,800 $0 $0 $0 $17,480 Operating Impact: $0 ($336) ($1,326) ($1,014) $210 $1,377 ($1,089) Project Pricing: 1This pricing was provided by the Fleet Superintendant based on quotes he received. 1 PUBLIC FACILITIES - CEMETERY DIVISION Project Name: Cemetery Equipment Project Description: Funding Source: Cemetery Trust Fund 20-21 Replace the 52" Cemetery Mower (13.5K); Flag Poles (4.4K); Desk and Chairs (1.6K). 25-26 Replace the 52" Cemetery Mower (14K). Justification: Cemetery Mower is heavily used and parts are difficult to find. Replacing it with a Mower that uses common parts stocked for other City Mowers. Flag Poles will have solar lighting and be added to the new Cemetery area to compliment veteran burial ceremonies. Office Desk and Chairs replace privately owned equipment by the Cemetery Sexton who will reclaim them upon retirement. We expect the Cemetery Mower to require replacement again by FY 24-25. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $19,500 $0 $0 $0 $14,000 $0 $33,500 Operating Impact: $0 ($2,535) $390 $3,315 $5,850 $5,785 $12,805 Project Pricing: 1Researched from internet pricing catalogs. 152 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES - CEMETERY DIVISION (CONTINUED) Project Name: Cemetery Grounds Improvements Project Description: Funding Source: Cemetery Trust Fund Project consists of grounds leveling, headstone straightening and placing new sod. Justification: These measures are desired to improve the overall appearance and to make it safer for the public. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $20,000 $20,000 $40,000 $0 $0 $0 $80,000 Operating Impact: $0 ($2,400) ($3,400) ($5,400) $200 $5,400 ($5,600) Project Pricing: 113ased on proposals received. Project Name: Cemetery Driveway Resurfacing Description: Funding Source: (Project Cemetery Trust Fund Project will rehabilitate the Cemetery's asphalt driveways. Justification: The Cemetery driveways are eroding and require resurfacing. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $15,000 $0 $0 $0 $0 $0 $15,000 Operating Impact: $0 ($5,700) ($5,550) ($5,250) ($5,100) ($4,800) ($26,400) Project Pricing: Quotation by vendor. Project Name: Cemetery Columbarium Niches Project Description: Funding Source: Cemetery Trust Fund Adding Columbarium Niches in the New Section of the Cemetery. The foundations for two Columbariums would be done in FY 20-21. Justification: Columbarium Niches are recommended for the new section. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $45,000 $45,000 $0 $0 $0 $0 $90,000 Operating Impact: $0 ($17,100) ($32,850) ($30,150) ($27,450) ($24,750) ($132,300) Project Pricing: Based on experince with installing previous columbariums. Project Name: Bench Seats and Monuments Project Description: Funding Source: General Fund Add Bench Seats and Columbarium Monuments. Justification: Newly expanded area of the Cemetery is intended to be set up in a park -like landscape setting with Bench Seats and new cremation niche Columbaia Monuments. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $20,000 $0 $0 $0 $0 $0 $20,000 Operating Impact: $0 ($3,600) ($800) $2,000 $4,400 $6,000 $8,000 Project Pricing: IRough estimate but dependent on final decisions at the time. 153 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES - FACILITIES MAINTENANCE DIVISION Project Name: Facility Maintenance Equipment Project Description: Funding Source: General Fund 20/21 Scissor Lift (13.5K). 21/22 City Hall East End Air Conditioner (40K). Justification: Replace Scissor Lift with narrower unit to fit inside Council Chambers. Old lift has mechanical and corrosion issues that will require expensive repairs. Replace large City Hall RTU #2 that serves the east end of City Hall. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $13,500 $40,000 $0 $0 $0 $0 $53,500 Operating Impact: $0 ($4,500) ($4,650) ($4,800) ($4,950) ($5,100) ($24,000) Project Pricing: Based on current prices obtained by Fleet Supervisor. j Project Name: Facility Maintenance Vehicles Project Description: Funding Source: 113iscretionary Sales Tax 120/21 Truck with 9' Bed and Crane (65K). Justification: Replace Construction Specialist truck with larger bed/cabinets suitable for necessary tools. Smaller truck to The used by City Garage. Project Costs: FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $65,000 $0 $0 $0 $0 $0 Operating Impact: - (1,156) (680) (204) 272 748 Project Pricing: (Based on current prices obtained by Fleet Supervisor. Project Name: lFacility Maintenance Repairs Project Description: Funding Source: General Fund I20/21 Replace Public Facilities Storage Shed roof (6.8K). Justification: The Public Facilities Storage Shed has coroded and failing metal roofing panels. Project Costs: FY 20-21 $6,800 Operating Impact: $0 Project Pricing: Project Total $65,000 Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $0 $0 $6,800 ($1,156) ($680) ($204) $272 $748 ($1,020) Based on price estimates made by Staff. LEISURE SERVICES DEPARTMENT Project Name: Facility Repairs Project Description: Funding Source: General Fund 21/22 Install new flooring, improve bathrooms and paint Yacht Club (I OK); Refurbish Friendship Park Attendants Office (L8K); Refurbish Friendship Park Restroom Floors with Epoxy (6.5K). Justification: Yacht Club interior is dated and needs new flooring, painting and bathroom improvements. Friendship Park Attendants Office to be refurbished with paint, carpet and repair of two structural columns. Friendship Park restroom floors to be done with Epoxy to improve appearance and allow easier cleaning. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $18,300 $0 $0 $0 $0 $18,300 Operating Impact: $0 $1,700 $3,400 $6,800 $11,900 $18,700 $42,500 Project Pricing: 113ased on price estimates made by Staff. I 154 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: Maintenance Equipment Project Description: Funding Source: General Fund FY 20-21 Replace Mower (13K); Purchase Utility Vehicle (16K). FY 21-22 Replace Mower (13K). FY 23-24 Replace Mower (14K). Justification: Currently one mower is out of service and being used for parts for other mowers to keep them running. The utility vehicle is necessary to improve productivity for staff throughout our parks and eliminate the need to wait until another one is available in another department to do projects. The other two mowers are scheduled replacements of our mowing crew mowers that maintain all of the common grounds within our parks, US1, Schumann Drive, and Sebastian Blvd. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $29,000 $13,000 $0 $14,000 $0 $0 $56,000 Operating Impact: $0 ($6,380) ($6,340) ($2,140) ($1,020) $2,840 ($13,040) Project Pricing: 'This pricing was provided by the Fleet Superintendant based on quotes he received. Project Name: Park Identification Signage Project Description: Funding Source: Recreation Impact Fees Update Identifying Signage at City Parks that need to be replaced and install signs at those currently without City identifying signs. Justification: Continues the updating of Park Identifying Signs in a uniformed and consistently-themed manner needed to address one of the goals of the updated Parks and Recreation Element of the Comprehensive Plan. This addresses all signs needing to be replaced and the installation of signs at parks not currently having City identifying signs. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $30,000 $30,000 $0 $0 $0 $0 $60,000 Operating Impact: $0 ($3,600) ($5,100) ($900) $3,300 $6,900 $600 Project Pricing: Based on the Parks Signage agreement with the sign manufacturer, Year 2 and 3 of the sign replacement plan will total around $80,000 to complete all signage. It is anticipated that we will have money leftover from FY 19-20 due to the sign replacement cycle, which will offset some of this costs the next two years. Project Name: IBarber Street Baseball Dugouts (Project Description: Funding Source: (`Recreation Impact Fund Replace the remaining Barber Street Baseball/Softball Dugouts. Justification: The Barber Street Baseball and Softball Dugouts are undersized, need new roofing and fencing. The structures are old and present safety concerns for the participants. The budgeted funds in FY 19-20 will allow us to complete renovations on 4 of the dugouts. This will fund the remaining 4 dugouts. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $40,000 $0 $0 $0 $0 $0 $40,000 Operating Impact: $0 ($6,800) ($5,200) ($3,600) ($2,000) ($400) ($18,000) Project Pricing: The budgeting amount is based on the quoted pricing to complete the 4 dugout renovations requested in the FY19-20 budget year. I 155 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: Barber Street Fencing Project Description: Funding Source: Recreation Impact Fund (Replace the Barber Street Baseball/Softball Field Fencing Justification: The fencing around the baseball and softball fields is in need of replacement. The budgeted amount in FY 19 20 only allowed us to replace the fencing on 1 field. Much of the top rail of the existing fencing is rusted and is not providing the necessary support. Likewise much of the bottom of the fencing is bent with holes that create a safety concern for the participants once they approach the fencing. This would be the second year of this project to complete the final 3 fields. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $75,000 $0 $0 $0 $0 $0 $75,000 Operating Impact: $0 ($9,000) ($3,750) $1,500 $6,750 $10,500 $6,000 Project Pricing: This pricing is based on the quotes received from multiple fence companies to complete the fence replacement on Baseball Field #1. Project Name: Parks Division Vehicles Project Description: Funding Source: General Fund FY 20-21 1/2 Ton Extended Cab Pickup (34K). FY 22-23 1/2 Ton Extended Cab Pickup (34K). FY 23-24 1/2 Ton Extended Cab Pickup (34K). FY 24-25 1/2 Ton Extended Cab Pickup (34K). Justification: These are all recommended replacements from the Garage based on the age and maintenance expenditures Ion these vehicles. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $34,000 $0 $34,000 $34,000 $34,000 $0 $136,000 Operating Impact: $0 ($4,080) ($1,700) ($3,400) ($2,720) ($340) ($12,240) Project Pricing: (This pricing and replacement schedule was provided by the Fleet Superintendent based on his quotes. Project Name: Playground Improvements Project Description: Funding Source: Recreation Impact Fund Replace and improve current playgrounds throughout the City to become more accessible: 20-21 Filbert St. Playground. 21-22 Easy Street Park 22-23 Blossom Playground 23-24 Creative Playground 24-25 Bryant Court Park 25-26 Hardee Park and Schumann Park Justification: Many of the playgrounds throughout the City are in need of replacement within the next few years. As a part of this replacement we are implementing all-inclusive portions to each playground so that we have more accessible options throughout the City to better serve our residents. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $40,000 $40,000 $40,000 $110,000 $40,000 $80,000 $350,000 Operating Impact: $0 ($7,200) ($8,800) ($4,800) ($8,600) $13,200 ($16,200) Project Pricing: Pricing is based on the Co -Op pricing quotes received to replace the George Street Park this fiscal year. 156 Project Pricing: CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: Park Improvements Project Description: Funding Source: Recreation Impact Fund (Provide funds to be able to immediately address park improvements. Justification: These allocations will provide funds on an annual basis toward addressing park improvements that were not budgeted but are brought to light by the public or the Parks and Recreation Advisory Committee. These funds will be allocated so that concerns can be addressed without delay. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $120,000 Operating Impact: $0 ($5,600) ($10,800) ($15,600) ($20,000) ($24,000) ($76,000) Project Pricing: I Will be established at time improvements are better defined. Project Name: Barber St. Lightning System Project Description: Funding Source: Discretionary Sales Tax This is for the installation of a ThorGuard Integrated Lightning Prediction and Warning System for Barber Street. Justification: The City currently does not have a Lightning Warning System at our athletic fields at Barber Street. The Parks & Recreation Committee requested that the City look into this and provide a budgetary request to have a system installed at the Barber Street Sports Complex. This system is a Lightning Prediction system that would cover the entire complex. Project Costs: FY 20-21 $24,000 Operating Impact: $0 ($2,880) ($1,200) $480 $2,160 $3,360 $1,920 This is based on pricing from ThorGuard for this system. It also includes an option for the Thor PCX software in which the community can see the current status of the lightning detector on their phones, computers, etc... before they show up at the fields. Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $0 $0 $24,000 STORMWATER FUND Project Name: Stormwater Master Plan Project Description: Funding Source: Stormwater Utility Fund The Stormwater Master Plan will guide the Stormwater Utility in making capital improvements to the system that: 1) improves water quality of Collier Creek/Elkcam Canal, the Sebastian River and Indian River Lagoon; 2) reduces the Stormwater Utility's annual maintenance requirements and 3) serves as the spingboard for the City's aggressive search for state and federal grants. Justification: A comprehensive Stormwater Master Plan is the essential planning document necessary to seek state and federal grant funding needed to achieve the goals listed above. The cost to repair/replace the the Collier Creek/Elkcam Creek seawalls alone is in excess of $20M. It is recommended that this be initiated in FY 2019-2020; so the pursuit of federal funding can start in FY 2020-021. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $200,000 $0 $0 $0 $0 $0 $200,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Pricing: (Based on discussions with firms that provide these services. 157 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: Stormwater Equipment Project Description: Funding Source: Stormwater Utility Fund FY 20-21 Two Zippy Head Mower Attachments (48K)• Small Equipment Trailer (25K); Lazer Survey Level (2K); Pin Locator (1K); Concrete Saw (1.2K). FY 21-22 Lazer Survey Level (1.9K); Concrete Saw (1.2K). FY 22-23 Mini Excavator (55K). FY 23-24 Small Excavator (58K). Justification: Equipment needed to more effectively and efficiently maintain the Stormwater System and/or to replace equipment that will be at the end of its useful life. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $77,050 $3,100 $55,000 $58,000 $0 $0 $193,150 Operating Impact: $0 ($16,951) ($9,928) ($14,013) ($13,258) $1,434 ($52,716) Project Pricing: This pricing was provided by the Fleet Superintendant. Project Name: Stormwater Heavy Equipment Project Description: Funding Source: Stormwater Utility Fund FY 20-21 Lowboy Tractor & Trailer (165K). FY 23-24 311 Excavator (225K). Justification: Heavy equipment replacements for Stormwater maintenance program. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $165,000 $0 $0 $225,000 $0 $0 $390,000 Operating Impact: $0 ($44,550) ($34,650) ($24,750) ($75,600) ($52,200) ($231,750) Project Pricing: (This pricing was provided by the Fleet Superintendant. Project Name: Slip Lining Project Description: Funding Source: Discretionary Sales Tax Slipline stormwater pipes at and near the instersection of Schumann Drive with Kildare Drive. Justification: Used for failing stormwater pipes. This method avoids open cutting and replacement of the pipes. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Pricing: I Staff recently completed a similar project and has a good idea of the total cost for this project. Project Name: Swale/Driveway/Culvert Repairs Project Description: Funding Source: Stormwater Utility Fund Repair front swales and driveway culverts in conjunction with street reconstruction projects. Justification: If these repairs are not done, the sizeable investment in street reconstruction will be wasted as saturated road bases and their overlying asphalt surfaces will quickly degrade well before their useful life of 20 plus years. As a result we would never catch up with improving the condition of our streets. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Pricing: I Staff has excellent experience with the cost of this program, with the work done in this past year. 158 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: Canal Restoration Project Description: Funding Source: Discretionary Sales Tax Fund Restore canal sides/bottom of Collier Creek/Elkcam Canal to their original contour. Justification: Significant accumulation of dead vegetation and growth of rooted invasive aquatic species has occurred over the years in the City's 8.15 mile Collier Creek/Elkcam Canal. Effective maintenance management and vegetation management requires that these issues be addressed. Project Costs: FY 20-21 $500,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 An annual allocation of $500,000 was made starting in FY 2019-2020 but action has been delayed to allow for the adoption of an Integrated Pest Management Program for the Collier Creek/Elkcam Canal. The actual cost will be dependent on the Program eventually adopted. Project Pricing: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000 Project Name: Concha Dam Repairs Project Description: Funding Source: �Stormwater Utility Fund lRepair/Replace sheet piling on walls and redo cap of Concha Dam. Justification: There have been signs of corrosion at the cap and seams of the walls and this has been accelerating in the past two years. Dam will be approximately 25 years old in FY 2021-2022. 1 Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $800,000 $0 $0 $0 $0 $800,000 Operating Impact: $0 $0 ($304,000) ($280,000) ($256,000) ($232,000) ($1,072,000) Project Pricing: Pricing has been increased to reflect the currently estimated extent of work needing to be done. Project Name: Tulip Drive Crossing Project Description: Funding Source: Stormwater Utility Fund (Replace road crossing pipes with a con/span open flow design. Justification: This is a pinch point on a main ditch, where pipes are undersized due to mimimal road coverage over the pipes. It is recommended they be replaced with a con/span type open flow design to enhance conveyance. Roadway improvements will also be needed. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $250,000 $0 $0 $0 $250,000 Operating Impact: $0 $0 $0 ($95,000) ($87,500) ($80,000) ($262,500) Project Pricing: Pricing was escalated from previous year submittal to allow for construction cost increases. Project Name: �Bayfront Road Crossing Project Description: Funding Source: Stormwater Utility Fund Change Bayfront Road Crossing pipe to con/span open flow design. Justification: This is a main ditch pinch point causing the existing ditch to overflow into residential properties. A con/span open flow design will prevent the existing pipe being plugged with debris. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $250,000 $0 $0 $250,000 Operating Impact: $0 $0 $0 $0 ($120,000) ($117,500) ($237,500) Project Pricing: IRough estimate that will be defined before proceeding with this project. I 159 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: 1 Ocean Cove Drainage Project Description: Funding Source: Stormwater Utility Fund Eroding slopes on ditch bank are encroaching on private property. Design is to stabilize the slopes. Justification: �At times when there are high water levels, the slopes are eroding and encroaching on private property.` Design is to stabilize the slopes and keep the open conveyance of the ditch. 1 Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $0 $350,000 $0 $350,000 Operating Impact: $0 $0 $0 $0 $0 ($168,000) ($168,000) Project Pricing: (Price estimate increased to reflect current costs. GOLF COURSE Project Name: I Driving Range Equipment Project Description: Funding Source: lGolf Course 121/22 Replace 3-gangrangepicker(2.7K); Replace Ball Washer(2.6K). Justification: These items are geared toward the driving range and are used multiple times each and every day. It is not unusual for over 5,000 range balls to be hit out into the driving range. The range picker is used to retrieve the golf balls and the ball washer cleans the golf balls. Through wear and tear and very heavy use, these items need to be replaced. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $5,290 $0 $0 $0 $0 $5,290 Operating Impact: $0 $0 ($635) ($265) $106 $476 ($317) Project Pricing: JPrices were taken out of Easy -Picker Golf Products, Inc. Project Name: I Irrigation Software Upgrade Project Description: Funding Source: I Golf Course Upgrade the Irrigation Computer Software (14K). Justification: Currently, the irrigation computer is operating on a software system that is over 19 years old and is completely obsolete. The computer and software have crashed twice now and each time, Hector Turf techs were able to save the system, however, with each crash, techs have assured us that eventually the system will not be able to be saved. The software and irrigation computer are critical to controlling and programming the 930 irrigation rotors that are on the golf course. The quote includes: software upgrade, hardware upgrade, radio -interface upgrade and tech support and installation. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $14,000 $0 $0 $0 $0 $0 $14,000 Operating Impact: $0 ($2,520) ($560) $1,400 $3,080 $4,200 $5,600 Project Pricing: (Price is from Hector Turf which is the sole -source vendor for this software. 160 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND Project Name: Construct Taxi Lane Project Description: Funding Source: 90% FAA Grant $519,338. Construction of Taxi Lane leading from future site for square hangars to 5% FDOT Grant $24,963. Taxiway Alpha. 5% Matching Requirements from Discretionary Sales Tax $24,963. Justification: IThis is in conjunction with the eventual development of a site for square hangars. Project Costs: FY 20-21 FY 21-22 FY 22-23 $569,264 $0 $0 Operating Impact: $0 ($68,312) ($28,463) Project Pricing: (Estimated by engineering consultant. Project FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $569,264 $11,385 $51,234 $79,697 $45,541 M Project Name: Construction of Square Hangars Project Description: Funding Source: 80% FDOT Grant $708,603. Develop the Site and Construct Square Hangars. 20% Matching Requirements from Discretionary Sales Tax $176,679. Justification: This is an opportunity to increase rental revenues. Project Costs: FY 20-21 FY 21-22 FY 22-23 $0 $885,282 $0 Operating Impact: $0 $0 ($6,147) Project Pricing: (Estimated by engineering consultant. Project FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $885,282 $2,706 $11,558 $20,411 $28,528 Project Name: Establish Sewer Service Project Description: Funding Source: 80% FDOT Grant $800,000. Connect to anticipated County extention of sewer main to provide sewer 20% Matching Requirements from service on west side of Airport. Discretionary Sales Tax $200,000. Justification: IThis will enable sewer service to the planned Public Facilities Compound. Project Costs: FY 20-21 FY 21-22 FY 22-23 $1,000,000 $0 $0 Operating Impact: $0 ($390,000) ($390,000) Project Pricing: IEstimated based on experience. Project FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $1,000,000 ($380,000) ($380,000) ($370,000) ($1,910,000) I Project Name: Economic Development Hangar Project Description: Funding Source: 50% FDOT Grant $500,000. Construct a hangar for economic development. 50% Matching Requirements from Discretionary Sales Tax $500,000. Justification: (This can be anticipated to enhance the City's economic development potential. Project Costs: FY 20-21 FY 21-22 FY 22-23 $0 $1,000,000 $0 Operating Impact: $0 ($25,000) ($15,000) Project Pricing: (Estimated by engineering consultant. Project FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $1,000,000 ($5,000) $5,000 $15,000 ($25,000) 1 161 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM. AIRPORT FUND (CONTINUED) Project Name: Rehab Taxiway Alpha Apron Project Description: Funding Source: 80% FDOT Grant $232,000. Rehabilitation of Taxiway Alpha Apron. 20% Matching Requirements from Discretionary Sales Tax $58,000. Justification: IThis taxiway apron will require rehabilitation in this time frame. Project Costs: FY 20-21 FY 21-22 FY 22-23 FY 23-24 $0 $290,000 $0 $0 Operating Impact: $0 $0 ($34,800) ($14,500) Project Pricing: (Estimated by engineering consultant. Project FY 24-25 FY 25-26 Total $0 $0 $290,000 $5,800 $26,100 ($17,400) Project Name: Rehab Runway 05/23 Project Description: Funding Source: 90% FAA Grant $1,980,000. Rehabilitation of asphault and striping on Runway 05/23. 5% FDOT Grant $110,000. 5% Matching Requirements from Discretionary Sales Tax $110,000. Justification: This runway will require rehabilitation in this time frame. Project Costs: FY 20-21 FY 21-22 FY 22-23 $0 $0 $2,200,000 Operating Impact: $0 $0 $0 Project Pricing: 1Estimated by engineering consultant. Project FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $2,200,000 ($264,000) ($110,000) $44,000 ($330,000) 1 Project Name: Apron Reconstruction Project Description: Funding Source: 80% FDOT Grant $120,000. Engineering and design for the reconstruction of the apron. 20% Matching Requirements from Discretionary Sales Tax $30,000. Justification: 1This apron will require rehabilitation in this time frame. 1 Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $150,000 $0 $0 $150,000 Operating Impact: $0 $0 $0 $0 ($18,000) ($7,500) ($25,500) Project Pricing: Estimated by engineering consultant. 1 BUILDING FUND Project Name: Front Counter Renovations Project Description: Funding Source: Building Fund Renovate front counter area. Lower and increase size of counter area by moving counter and wall back, add/relocate doors and cabinets, relocate light fixtures and replace flooring as needed. Justification: This counter is out of ADA compliance. Lowering counter and moving it back will provide room for improved customer waiting area seating and add file space for public information. It will also allow the office space behind the front counter area to be re -configured. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $24,000 $0 $0 $0 $0 $0 $24,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Pricing: (Written quotes for budgeting purposes received from two contractors. Tredsetters Construction Inc, $18,600.� Treasure Coast Construction Management, $24,850. 162 IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST CALCULATION CRITERIA Capital Improvements may impact operating costs in several ways. To quantify the amount various projects will generally impact operating costs, the City applies four main factors, adjusted by the expected years of useful life. These factors are maintenance, efficiency, risk management and replacement. If applicable, some items may be further adjusted to reflect offsets from anticipated revenues the item will generate. Year of 1 Year 2 Years After 3 Years Aker 4 Years Aker 5 Years After Purchase Aker Maintenance Factor - As items get older, costs for maintaining them will increase. Annual amount should not exceed 100% 30+ Year Useful Life 0% 1 % 2% 3% 4% 5% 20 Year Useful Life 0% 2% 4% 6% 8% 10% 10 Year Useful Life 0% 3% 6% 9% 12% 15% 7 Year Useful Life 0% 5% 10% 15% 20% 25% 5 Year Useful Life 0% 7% 14% 21 % 28% 35% 3 Year Useful Life 0% 10% 20% 30% 40% 50% Efficiency Factor - As items get older, the initially improved efficiency declines. Annual amount could be a loss in subsequent years 30+ Year Useful Life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7% -4% -1% 2% 5 Year Useful Life 0% -10% -6% -2% 2% 4% 3 Year Useful Life 0% -10% -5% 0% 5% 10% Risk Management Factor - Items may have savings by reducing liability exposure. Annual amount should not be positive 30+ Year Useful Life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7% -4% -1 % 0% 5 Year Useful Life 0% -10% -6% -2% 0% 0% 3 Year Useful Life 0% -10% -5% 0% 0% 0% Replacement Factor - A savings would occur by taking replaced items out of service.Annual amount would continue to compound 30+ Year Useful Life 0% -30% -31% -32% -33% -34% 20 Year Useful Life 0% -20% -21 % -22% -23% -24% 10 Year Useful Life 0% -10% -11% -12% -13% -14% 7 Year Useful Life 0% -7% -8% -9% -10% -11% 5 Year Useful Life 0% -5% -6% -7% -8% -9% 3 Year Useful Life 0% -3% -4% -5% -6% -7% Revenue Factor - Some items may be offset by additional revenue. These are handled on a case -by -case basis. 163 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT List of Prolects General Government Blueprint - Survey Storage Maintenance Efficiency Risk Replacement Total Server/Host Update Maintenance Efficiency Risk Replacement Total City Wide Computers Maintenance Efficiency Risk Replacement Total Audio Visual Equipment Maintenance Efficiency Risk Replacement Total COSty Equipment Maintenance Efficiency Risk Replacement Total Phone System Maintenance Efficiency Risk Replacement Total Network Infrastructure Maintenance Efficiency Risk Replacement Total Over -the -Air Connections Maintenance Efficiency Risk Total Core and Remote Switches Maintenance Efficiency Risk Replacement Total Life Years FY 2020-21 5 2,310 5 5 5 5 20 5 5 A 43,195 35,000 75,000 $10,000 100,000 39,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 162 323 485 647 809 (231) (139) (46) 46 92 (231) (139) (46) - - (116) (139) (162) (185) (208) (416) (92) 231 508 693 43,195 43,195 43,195 - - 3,024 9,071 18,142 30,237 40,000 (4,320) (6,911) (7,775) (6,911) (864) (4,320) (6,911) (7,775) (7,775) (3,456) (2,160) (4,751) (7,775) (11,231) (12,959) (7,775) (9,503) (5,183) 4,320 22,722 45,000 35,000 45,000 35,000 45,000 2,450 8,050 16,100 10,000 10,000 (3,500) (6,600) (6,900) (6,800) (4,600) (3,500) (6,600) (6,900) (7,500) (6,900) (1,750) (4,350) (6,900) (10,300) (13,650) (6,300) (9,500) (4,600) (14,600) (15,150) 5,250 10,500 15,750 21,000 26,250 (7,500) (4,500) (1,500) 1,500 3,000 (7,500) (4,500) (1,500) - - (3,750) (4,500) (5,250) (6,000) (6,750) (13,500) (3,000) 7,500 16,500 22,500 $10,000 $10,000 $10,000 $10,000 $10,000 700 2,100 4,200 7,000 10,500 (1,000) (1,600) (1,800) (1,600) (1,200) (1,000) (1,600) (1,800) (1,800) (1,800) (500) (1,100) (1,800) (2,600) (3,500) (1,800) (2,200) (1,200) 1,000 4,000 2,000 4,000 6,000 8,000 10,000 (10,000) (9,000) (8,000) (7,000) (6,000) (10,000) (9,000) (8,000) (7,000) (6,000) (20,000) (21,000) (22,000) (23,000) (24,000) (38,000) (35,000) (32,000) (29,000) (26,000) 30,000 30,000 30,000 30,000 30,000 2,730 7,560 14,490 23,520 30,000 (3,900) (5,340) (5,580) (4,620) (3,240) (3,900) (5,340) (5,580) (5,400) (5,400) (1,950) (3,840) (6,030) (8,520) (11,310) (7,020) (6,960) (2,700) 4,980 10,050 10,000 20,000 - - - - 700 2,800 4,900 7,000 - (1,000) (2,600) (1,400) (200) - (1,000) (2,600) (1,400) (400) - (1,300) (2,400) 2,100 6,400 25,000 20,000 - - 1,750 4,900 (2,500) (3,500) (2,500) (3,500) - (1,250) (2,500) (4,500) (4,600) Capital Totals 2,310 172,780 240,000 75,000 60,000 100,000 189,000 30,000 45,000 164 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) List of Proiects Police Department COPE Vehicles Graphic Wrap Maintenance Efficiency Risk Replacement Total Police Vehicles Maintenance Efficiency Risk Replacement Total Police Road Patrol Equipment Maintenance Efficiency Risk Replacement Total Police Investigations Equipment Maintenance Efficiency Risk Total Community Development Department Harrison Street Park Plaza Maintenance Risk Replacement Total N. Central Avenue Event Plaza Maintenance Risk Replacement Total Working Waterfront Landscaping Tree Protection Plan Maintenance Risk Replacement Total Sustainable Sebastian Maintenance Efficiency Risk Replacement Total Septic to Sewer Roads Department School Zone Lights Maintenance Risk Replacement Total Update City Street Signs Maintenance Efficiency Risk Replacement Total Life Years FY 2020-21 7 5,000 7 373.500 7 25,000 5 10,600 10 10 n/a 20 5 n/a 10 10 270,000 40,000 45,000 135,000 16,500 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 250 500 750 1,000 1,250 (500) (350) (200) (50) (100) (500) (350) (200) (50) - (350) (400) (450) (500) (550) (1,100) (600) (100) 400 600 300,000 305,000 310,000 315,000 320,000 18,675 52,350 101,275 165,700 245,875 (37,350) (56,145) (66,440) (68,085) (75,870) (37,350) (56,145) (66,440) (68,085) (68,400) (26,145) (50,880) (78,965) (110,450) (145,385) (82.170) (110,820) (110,570) (80.920) (43,780) 56,000 32,500 20,000 36,000 39,500 1,250 5,300 10,975 17,650 26,125 (2,500) (7,350) (8,170) (6,765) (7,360) (2,500) (7,350) (8,170) (6,765) (6,860) (1,750) (5,920) (9,005) (11,540) (15,395) (5,500) (15,320) (14,370) (7,420) (3,490) 742 1,484 2,226 2,968 3,710 (1,060) (636) (212) 212 424 (1,060) (636) (212) - - (1,378) 212 1,802 3,180 4,134 250,000 - - - - 8,100 23,700 39,300 54,900 70,500 (27,000) (46,600) (36,200) (25,800) (15,400) (27,000) (54,700) (59,900) (65,100) (70,300) (45,900) (77,600) (56,800) (36,000) (15,200) 250,000 250,000 - - - 1,200 9,900 26,100 42,300 58,500 (4,000) (28,200) (47,400) (36,600) (25,800) (4,000) (29,400) (57,300) (62,700) (68,100) (6,800) (47,700) (78,600) (57,000) (35,400) 135,000 - - - - 2,700 8,100 13,500 18,900 24,300 (13,500) (25,650) (22,950) (20.250) (17,550) (27,000) (55,350) (58,050) (60,750) (63,450) (37,800) (72,900) (67,500) (62,100) (56,700) 1,155 2,310 3,465 4,620 5,775 (1,650) (990) (330) 330 660 (1,650) (990) (330) - - (825) (990) (1,155) (1,320) (1,485) (4,125) (2,970) (1,815) (990) (825) 200,000 - 200,000 - 200,000 46,510 - - - - - 1,395 2,791 4,186 5,581 6,977 (4,651) (3,721) (2,791) (1,860) (930) (4,651) (5,116) (5,581) (6,046) (6,511) - (7,907) (6,046) (4,186) (2,326) (465) 81,000 - - - - - - 2,430 4,860 7,290 9,720 12,150 (8,100) (6,480) (4,860) (3,240) (1,620) (8,100) (6,480) (4,860) (3,240) (1,620) (8,100) (8,910) (9,720) (10.530) (11,340) (21,870) (17,010) (12,150) (7,290) (2,430) Capital Totals 5,000 1,923,500 209,000 10,600 520,000 540,000 45,000 270,000 16,500 600,000 46,510 81,000 165 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) Life Capital List of Prolects Years FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Totals Roads Department (Continued) Street Repaving 30+ 400,000 600,000 600,000 600,000 600,000 600,000 3,400,000 Maintenance - 8,000 28,000 60,000 104,000 160,000 Efficiency (40,000) (100,000) (156,000) (210,000) (260,000) Risk (40.000) (100,000) (156,000) (210,000) (260,000) Replacement (120,000) (304,000) (494,000) (690,000) (892,000) Total (192,000) (476,000) (746,000) (1,006,000) (1,252,000) Street Reconstruction 30+ 500,000 - - - - - 500,000 Maintenance - 10,000 20,000 30,000 40,000 50,000 Efficiency (50.000) (50,000) (45,000) (45,000) (40,000) Risk (50,000) (50,000) (45,000) (45,000) (40,000) Replacement (150.000) (155,000) (160,000) (165,000) (170,000) Total (240,000) (235,000) (220,000) (215,000) (200,000) Sidewalk Replacement 7 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Maintenance - 5,000 15,000 30,000 50,000 75,000 Efficiency (10,000) (17,000) (21,000) (22,000) (24,000) Risk (10,000) (17,000) (21,000) (22,000) (22,000) Replacement (7,000) (15,000) (24,000) (34,000) (45,000) Total - (22,000) (34,000) (36,000) (28,000) (16,000) Roads Division Equipment 7 48,400 - - - - - 48,400 Maintenance - 2,420 4,840 7,260 9,680 12,100 Efficiency (4,840) (3,388) (1,936) (484) (968) Risk (4,840) (3,388) (1,936) (484) - Replacement (3,388) (3,872) (4,356) (4,840) (5,324) Total - (10,648) (5,808) (968) 3,872 5,808 Roads Division Heavy Equipment 10 130,000 165,000 85,000 - - - 380,000 Maintenance - 3,900 12,750 24,150 35,550 46,950 Efficiency (13,000) (26,900) (29,500) (21,900) (14,300) Risk (13.000) (26,900) (29,500) (21,900) (14,300) Replacement (13,000) (30,800) (42,250) (46,050) (49,850) Total (35,100) (71,850) (77,100) (54,300) (31,500) Public Facilities Department Public Facilities Compound 30+ 1,250,000 1,250,000 1,000,000 - - 3,500,000 Maintenance - 25,000 75,000 145,000 215,000 Efficiency (125,000) (237,500) (312,500) (277,500) Risk (125,000) (237,500) (312,500) (277,500) Replacement (250,000) (512,500) (737,500) (772,500) Total (475,000) (912,500) (1,217,500) (1,112,500) Fleet Division Equipment 7 2,800 9,880 4,800 - - - 17,480 Maintenance - 140 774 1,648 2,522 3,396 Risk (280) (1,184) (1,284) (759) (291) Replacement (196) (916) (1,378) (1,553) (1,728) Total - (336) (1,326) (1,014) 210 1,377 Cemetery Equipment 5 19,500 - - - 14,000 - 33,500 Maintenance - 1,365 2,730 4,095 5,460 7,805 Efficiency (1,950) (1,170) (390) 390 (620) Risk (1,950) (1,170) (390) - (1,400) Total - (2,535) 390 3,315 5,850 5,785 Cemetery Grounds Improvements 7 20,000 20,000 40,000 - - - 80,000 Maintenance - 1,000 3,000 7,000 11,000 15,000 Risk (2,000) (3,400) (6,200) (3,800) (1,800) Replacement (1,400) (3,000) (6,200) (7,000) (7,800) Total - (2,400) (3,400) (5,400) 200 5,400 Cemetery Driveway Resurfacing 30+ 15,000 - - - - - 15,000 Maintenance - 300 600 900 1,200 1,500 Risk (1,500) (1,500) (1,350) (1,350) (1,200) Replacement (4,500) (4,650) (4,800) (4,950) (5,100) Total (5,700) (5,550) (5,250) (5,100) (4,800) 166 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) Life Capital List of Prolects Years FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Totals Public Facilities Department (Continued) Cemetery Columbarium Niches 30+ 45,000 45,000 - - - - 90,000 Maintenance - 900 2,700 4,500 6,300 8,100 Efficiency (4,500) (8,550) (7,650) (6,750) (5,850) Risk (4,500) (8,550) (7,650) (6,750) (5,850) Replacement (9,000) (18,450) (19,350) (20,250) (21,150) Total - (17,100) (32,850) (30,150) (27,450) (24,750) Bench Seats and Monuments 5 $20,000 $0 $0 $0 $0 $0 $20,000 Maintenance - 1,400 2,800 4,200 5,600 7,000 Efficiency (2,000) (1,200) (400) 400 800 Risk (2,000) (1,200) (400) - - Rep/acement (1,000) (1,200) (1,400) (1,600) (1,800) Total - (3,600) (800) 2,000 4,400 6,000 Facility Maintenance Equipment 10 $13,500 $40,000 $0 $0 $0 $0 53,500 Maintenance - 405 2,010 3,615 5,220 6,825 Efficiency (1,350) (5,080) (4,010) (2,940) (1,870) Risk (1,350) (5,080) (4,010) (2,940) (1,870) Replacement (1,350) (5,485) (6,020) (6,555) (7,090) Total - (3,645) (13,635) (10,425) (7,215) (4,005) Facility Maintenance Vehicles 10 65,000 - - - - - 65,000 Maintenance - 1,950 3,900 5,850 7,800 9,750 Efficiency (6,500) (5,200) (3,900) (2,600) (1,300) Risk (6,500) (5,200) (3,900) (2,600) (1,300) Replacement (6,500) (7,150) (7,800) (8,450) (9,100) Total - (17,550) (13,650) (9,750) (5,850) (1,950) Facility Maintenance Repairs 10 6,800 - - - - - 6,800 Maintenance - 204 408 612 816 1,020 Efficiency (680) (544) (408) (272) (136) Risk (680) (544) (408) (272) (136) Total (1,156) (680) (204) 272 748 Leisure Services Department Facility Repairs n/a - 18,300 - - - - 18,300 Maintenance Equipment 7 29,000 13,000 - 14,000 - - 56,000 Maintenance - 1,450 3,550 5,650 8,450 11,250 Efficiency (2,900) (3,330) (2,070) (2,210) (1,690) Risk (2,900) (3,330) (2,070) (2,210) (1,110) Replacement (2,030) (3,230) (3,650) (5,050) (5,610) Total - (6,380) (6,340) (2,140) (1,020) 2,840 Park Identification Signage 7 30,000 30,000 - - - - 60,000 Maintenance - 1,500 4,500 7,500 10,500 13,500 Risk (3,000) (5,100) (3,300) (1,500) (300) Replacement (2,100) (4,500) (5,100) (5,700) (6,300) Total - (3,600) (5,100) (900) 3,300 6,900 Barber Street Baseball Dugouts 10 40,000 - - - - - 40,000 Maintenance - 1,200 2,400 3,600 4,800 6,000 Efficiency (4,000) (3,200) (2,400) (1,600) (800) Replacement (4,000) (4,400) (4,800) (5,200) (5,600) Total - (6,800) (5,200) (3,600) (2,000) (400) Barber Street Fencing 7 75,000 - - - - - 75,000 Maintenance - 3,750 7,500 11,250 15,000 18,750 Risk (7,500) (5,250) (3,000) (750) - Rep/acement (5,250) (6,000) (6,750) (7,500) (8,250) Total - (9,000) (3,750) 1,500 6,750 10,500 Parks Division Vehicles 7 34,000 - 34,000 34,000 34,000 - 136,000 Maintenance - 1,700 3,400 6,800 11,900 18,700 Risk (3,400) (2,380) (4,760) (6,120) (7,140) Replacement (2,380) (2,720) (5,440) (8,500) (11,900) Total (4,080) (1,700) (3,400) (2,720) (340) 167 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) Life Capital List of Protects Years FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Totals Leisure Services Department (Continued) Playground Improvements 5 40,000 40,000 40,000 110,000 40,000 80,000 350,000 Maintenance - 2,800 8,400 16,800 32,900 51,800 Efficiency (4,000) (6,400) (7,200) (13,400) (9,000) Risk (4,000) (6,400) (7,200) (14,200) (11,400) Replacement (2,000) (4,400) (7,200) (13,900) (18,200) Total - (7,200) (8,800) (4,800) (8,600) 13,200 Park Improvements 20 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Maintenance - 400 1,200 2,400 4,000 6,000 Risk (2,000) (3,800) (5,400) (6,800) (8,000) Replacement (4,000) (8,200) (12,600) (17,200) (22,000) Total - (5,600) (10,800) (15,600) (20,000) (24,000) Barber St. Lightning System 30+ 24,000 - - - - - 24,000 Maintenance - 1,200 2,400 3,600 4,800 6,000 Risk (2,400) (1,680) (960) (240) - Rep/acement (1,680) (1,920) (2,160) (2,400) (2,640) Total - (2,880) (1,200) 480 2,160 3,360 Stormwater Department Stormwater Master Plan n/a 200,000 - - - - - 200,000 Stormwater Equipment 7 77,050 3,100 55,000 58,000 - - 193,150 Maintenance - 3,853 7,860 14,618 24,275 33,933 Efficiency (7,705) (5,704) (8,799) (10,545) (7,832) Risk (7,705) (5,704) (8,799) (10,545) (6,291) Replacement (5,394) (6,381) (11,033) (16,444) (18,376) Total - (16,951) (9,928) (14,013) (13,258) 1,434 Stormwater Heavy Equipment 10 165,000 - - 225,000 - - 390,000 Maintenance - 4,950 9,900 14,850 26,550 38,250 Efficlency (16,500) (13,200) (9,900) (29,100) (21,300) Risk (16,500) (13,200) (9,900) (29,100) (21,300) Replacement (16,500) (18,150) (19,800) (43,950) (47,850) Total - (44,550) (34,650) (24,750) (75,600) (52,200) Slip Lining n/a 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Swale/Driveway/Culvert Repairs n/a 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Canal Restoration n/a 500,000 500,000 500,000 500,000 500,000 500,000 3,000,000 Concha Dam Repairs 30+ - 800,000 - - - - 800,000 Maintenance - 16,000 32,000 48,000 64,000 Efficiency (80,000) (72,000) (64,000) (56,000) Risk (80,000) (72,000) (64,000) (56,000) Replacement (160,000) (168,000) (176,000) (184,000) Total (304,000) (280,000) (256,000) (232,000) Tulip Drive Crossing 30+ 250,000 - - - 250,000 Maintenance - 5,000 10,000 15,000 Efficiency (25,000) (22,500) (20,000) Risk (25,000) (22,500) (20,000) Replacement (50,000) (52,500) (55,000) Total (95,000) (87,500) (80,000) Bayfront Road Crossing 30+ 250,000 - - 250,000 Maintenance - 5,000 10,000 Efficiency (25,000) (25,000) Risk (25,000) (25,000) Replacement (75,000) (77,500) Total (120,000) (117,500) Ocean Cove Drainage 30+ 350,000 - 350,000 Maintenance - 7,000 Efficiency (35,000) Risk (35,000) Replacement (105,000) Total (168,000) e IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) Life Capital List of Proiects Years FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Totals Golf Course Driving Range Equipment 7 5,290 - - - - 5,290 Maintenance - 265 529 794 1,058 Risk (529) (370) (212) (53) Replacement (370) (423) (476) (529) Total - (635) (265) 106 476 Irrigation Software Upgrade 5 14,000 - - - - - 14,000 Maintenance - 980 1,960 2,940 3,920 4,900 Efficiency (1,400) (840) (280) 280 560 Risk (1,400) (840) (280) - - Rep/acement (700) (840) (980) (1,120) (1,260) Total - (2,520) (560) 1,400 3,080 4,200 Airport Construct Taxi Lane 30+ 569,264 - - - - - 569,264 Maintenance - 28,463 56,926 85,390 113,853 142,316 Risk (56,926) (39,848) (22,771) (5,693) - Rep/acement (39,848) (45,541) (51,234) (56,926) (62,619) Total (68,312) (28,463) 11,385 51,234 79,697 Construction of Square Hangars 30+ 885,282 - - - - 885,282 Maintenance - 8,853 17,706 26,558 35,411 Revenue (15,000) (15,000) (15,000) (15,000) Total (6,147) 2,706 11,558 20,411 Establish Sewer Service 30+ 1,000,000 - - - - - 1,000,000 Maintenance - 10,000 20,000 30,000 40,000 50,000 Risk (100,000) (100,000) (90,000) (90,000) (80,000) Replacement (300,000) (310,000) (320,000) (330,000) (340,000) Total (390,000) (390,000) (380,000) (380,000) (370,000) Economic Development Hangar 30+ 1,000,000 - - - - 1,000,000 Maintenance - 10,000 20,000 30,000 40,000 Revenue (25,000) (25,000) (25,000) (25,000) (25,000) Total (25,000) (15,000) (5,000) 5,000 15,000 Rehab Taxiway Alpha Apron 30+ 290,000 - - - - 290,000 Maintenance - 14,500 29,000 43,500 58,000 Risk (29,000) (20,300) (11,600) (2,900) Replacement (20,300) (23,200) (26,100) (29,000) Total (34,800) (14,500) 5,800 26,100 Rehab Runway 05/23 30+ 2,200,000 - - - 2,200,000 Maintenance - - 110,000 220,000 330,000 Risk (220,000) (154,000) (88,000) Replacement - (154,000) (176,000) (198,000) Total (264,000) (110,000) 44,000 Apron Reconstruction 30+ 150,000 - - 150,000 Maintenance - 7,500 15,000 Risk (15,000) (10,500) Replacement - (10,500) (12,000) Total - (18,000) (7,500) Front Counter Renovations 24,000 - - - - - 24,000 Maintenance 30+ - 240 480 720 960 12,000 Efficiency (2,400) (2,400) (2,160) (2,160) (1,920) Replacement - 3,150 Total (2,160) (1,920) (1,440) (1,200) 13,230 Totals - (1,438,163) (2,656,461) (3,526,024) (3,827,679) (3,565,920) 27,641,166 169 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDCE"11 CrtvoF SIE��T�N HOME OF PELICAN ISLAND This Page Intentionally Left Blank 170 SE13AS L4�N HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA AN N UAL BUDGET FISCAL YEAR 2020-2021 SCHEDULES Draft as of June 24, 2020 171 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET rnvoF SEkAST" HOME OF PELICAN ISLAND This Page Intentionally Left Blank 172 GENERALFUND PROJECTED BALANCES FISCAL YEARS 2021.2026 FY 18.19 FY 19-20 FY 20.21 FY 21.22 FY 22.23 FY 23.24 FY 24-25 3,941.541 $ 4,001.929 $ 4,262,807 $ 4.475,947 $ 4,699,745 $ 4,934,732 $ 5,181,469 $ 1,343,744 1,399,140 1,462,101 1,513,275 1,566,239 1,621,058 1,677, 795 2,882,460 2,988.314 3,122,777 3,232,074 3,345,197 3,462,279 3.583,458 3,081,248 2,608,646 2,341,085 2,423,023 2,507,829 2,595,603 2,686,449 155,213 61.500 61,500 62,115 62,736 63,364 63,997 957,375 1,096.646 1,126, 233 1.148, 758 1,171,733 1,195,167 1,219,071 55,000 80,000 85,000 90,000 90.000 90,000 90.000 26,901 35,000 35,000 35,000 35,000 35,000 23,928 25,000 150,000 - - - 532,620 14,706 193666 - 12,973,129 $ 12,302,782 $12,840,)69 $ 12.980,192 $ 13.478,478 $ 13,997,202 $ 14,537,238 $ 9,228,444 $ 9,728,850 $ 9,906,781 $ 10,188,975 $ 10.478,224 $ 10,774,704 $ 11,078,597 $ 2.573\\882 2.833,102 2,719\\478 2.719,478 2719478 478 2,719,478 2,719 478 11,802,326 $ 12,561,952 $12,626,259 $ 12,908,453 $ 13,197,702 $ 13,494,182 $ 13,798�75 $ 23,244 4,691 13,983 2,310 24,320 912 59,224 74,853 35.600 56.000 32,500 20,000 36,000 14,650 Property Taxes (See Calculations Below), 5% Growth $ Franchise Fees (Flat 19-20, 4.5% 20-21, 3.5% Growth) Utility Service Tax (Flat 19-20, 4.5% 20-21, 3.5% Growth) Intergovernmental (-21.2% 6 Mo.19-20, 4.5% 20-21, 3.5 Growth) Investment Income(Same 19-20, 1%Growth) Other Revenue (2% Growth) Charges to Cemetery Transfers from Golf Course Transfers from Airport FEMA and State Reimbursements GENERAL FUND REVENUE $ Personnel (Insurance (3%) Then 5%, Pay Zero. Then 2.5%) $ Operating Expenditures Total Operation and Maintenance $ Transfers to Other Funds City Clerk Equipment MIS Equipment Police Personnel Equipment Police Early Warning System COPE Vehicles Graphic Wrap Public Works Roads Equipment Public Works Roads Vehicle Public Facilities Fleet Equipment Cemetery Bench Seats and Monuments Public Facilities Maintenance Equipment Public Facilities Repairs Leisure Services Facility Repairs Leisure Services Parks Equipment Leisure Services Vehicles Leisure Services Parks Security Cameras Leisure Services Friendship Park Tennis Courts Leisure Services Barber Street Shed Community Development Sustainable Sebastian Community Development Plotter/Scanner TOTAL EXPENDITURES FY 19 $ TOTAL EXPENDITURES FY 20 TOTAL EXPENDITURES FY 21 TOTAL EXPENDITURES FY 22 TOTAL EXPENDITURES FY 23 TOTAL EXPENDITURES FY 24 TOTAL EXPENDITURES FY 25 TOTAL EXPENDITURES FY 26 BEGINNING UNRESTRICTED RESERVE BALANCE $ TOTALREVENUES TOTAL EXPENDITURES UNRESTRICTED RESERVE BALANCE PER CAFR $ Assigned Funds (Inventory, Prepaids & Receivables) Available for Emergencies $ Revenue vs Expenditures Increase Cemetery Transfer $5K 20-21 Then to $90K Total Zero Raises, (3%) Insurance in 20.21. Then 2.5% Raises 5% Insurance. 5,000 55,743 48,400 39,190 9.595 2,800 9,880 4,800 20,000 18,374 13,500 40,000 42,525 6,800 18.300 67,159 27,588 29,000 13,000 14,000 73,481 67,580 34,000 34,000 34,000 34.000 10.000 30,000 10.000 16,500 14,650 12,147.449 $ 12,898,591 $12,840,169 $ 13,045,633 $ 13,269,002 $ 13,562,182 $ 13,868.075 5,373,381 $ 6,199,061 $ 5,603,252 $ 5.603.252 $ 5,537,811 $ 5,747,287 $ 6,182,306 $ 12,973,129 12.302.782 12,840,,17,8169 12,980,,1192 13,478,,478 13,997,202 14,537,238 12,147.449 12898591 11 6.199, 611 $ 5E3,252 $5,603,252 $ 5,5311 $ 5/74711 587 $ 6,1182.306 $ 6,8511,470 $ 860 621 810.621 660 621 635.621 610.621 585 621 560 621 5,33G40 $ 4,792,631 $ 4,942E1 $ 4,902,190 $ 5,136,666 $ 5,596185 $ 6,290149 $ - (65,441) 209,476 435,020 669,164 Note: Begin in 20-21 paying down Loans from Golf Course by $35K per year. FY 25.26 5,440,542 1,736,517 3,708,879 2,780,475 64,637 1.243,452 90,000 35,000 15.099,503 11,390.086 2,719.478 14,109,564 39.500 14,149,064 6,851,470 15,099,503 14.149,064 7,801,909 535 621 7,266�88 950,439 173 LOCAL OPTION GAS TAX FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18.19 FY 19-20 FY 20-21 FY 21.22 FY 22.23 FY 23.24 FY 24.25 FY 25-26 Local Option Gas Taxes (20.21 Flat, then 4 % Growth) $ 711,023 $ 710.000 $ 710,000 $ 738,400 $ 767,936 $ 798,653 $ 830,600 $ 863,824 FOOT Lighting Agreement 13,295 13,694 14,105 14,528 14,964 15,413 15,875 16,351 Investment Income 8,902 10,770 13,282 10,257 9,320 7,724 9,236 11,139 Total Revenues $ 733,220 $ 734.464 $ 737,387 $ 763,185 $ 792,220 $ 821,790 $ 855,711 $ 891,314 R/R Crossing Maintenance $ 48,344 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 Road Condition Assessment 11,500 38,900 Road Signs and Markings 19,011 Sidewalk Construction and Repair 1,350 Total Operational and Maintenance $ 80,205 $ 5,400 $ 5,400 $ 5,400 $ 44,300 $ 5,400 $ 5,400 $ 5,400 Debt Payment - Final FY22.23 243,187 243.802 243,340 242,801 122,174 Paint Striping Machine/Trailer Concrete Planer/Dust Vacuum Indian River Drive Repaving/Improvements _ 53,419 Riverview Park Sidewalks 46,581 Street Repaving 370.643 TOTAL EXPENDITURES FY19 $ 747.454 Track Skid Steer 106,000 6 Year Street Repaving Program 108,850 400,000 350,000 600,000 600.000 600.000 600,000 TOTAL EXPENDITURES FY20 $ 510,633 School Zone Lights 46,510 Update City Street Signs 81,000 Sidewalk Construction/Repair 100,000 100,000 100,000 100,000 100,000 100,000 Wheel Loader 130,000 Tandum Axle Dump Truck 115,000 Brush Truck 50,000 Pavement Marking Unit 85,000 TOTAL EXPENDITURES FY21 $ 1,006,250 TOTAL EXPENDITURES FY22 $ 863,201 TOTAL EXPENDITURES FY23 $ 951,474 TOTAL EXPENDITURES FY24 $ 705,400 TOTAL EXPENDITURES FY25 $ 705,400 TOTAL EXPENDITURES FY26 $ 705,400 BEGINNING FUND BALANCE $ 553,344 539,111 762,942 494,079 394,063 234,808 351,198 501,509 BUDGET RESERVE -5%OF EXPENSES 25,213 13,342 38,146 31,020 41,465 35,270 35,270 35,270 UNRESTRICTED RESERVE BALANCE $ 528,131 $ 525,769 $ 724,797 $ 463,059 $ 352,598 $ 199,538 $ 315.928 $ 466,239 TOTAL REVENUES 733,220 734,464 737,387 763,185 792,220 821,790 855.711 891,314 TOTAL EXPENDITURES+TRANSFERS 747,454 510,633 1,006,250 863,201 951,474 705,400 705,400 705,400 ENDING FUND BALANCE $ 513,897 $ 749,600 $ 455,933 $ 363,043 $ 193,343 $ 315,928 $ 466,239 $ 652,153 174 DISCRETIONARY SALES TAX FUND (DST) PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 DST Revenue (3.9%> 20-21, then 4.5 % Growth) $ 3,524,825 $ 3,426,818 $ 3,581,025 $ 3,742,171 $ 3,910,569 $ 4,086.544 $ 4,270,439 $ 4,462,608 Principal from $285.000 Airport Advance 09/29/08 6,730 6,999 7,279 7,570 7,873 10,188 10,596 10,596 Interest from $285,000 Airport Advance 11,270 11,001 10,721 10,430 10,127 9,812 9,404 9,404 Principal from $267,511 Airport Advance 01/05/11 1,946 2,024 2,105 8,189 8,517 8,858 9,212 9,212 Interest from $267,511 Airport Advance 10,554 10,476 10,395 10,311 9.983 9,642 9,288 9,288 Investment Income 85,250 42,999 58,678 26,838 33,255 31,261 42.582 59,868 DST PROJECT REVENUE $ 3.640,575 $ 3,500,317 $ 3,670,203 $ 3.805,508 $ 3,980,324 $ 4,156,306 $ 4,351.521 $ 4,560,977 Stormwater Debt (Retires 5/01/22) $ 402,914 $ 401,355 $ 400,961 $ 234,292 $ - $ - $ - Server/Host Update 43,196 43,195 43,195 43,195 43,195 City Computers 1,386 MOW 35,000 45,000 35,000 45,000 35,000 45,000 Police Computers 34,376 75.000 - - - - - - Audio Visual Equipment 5,000 75,000 - - - - - COSty Equipment 10,000 10,000 10,000 10.000 10,000 10,000 Phone System 100,000 Network Infrastructure - 26,804 39,000 30.000 30,000 30.000 30,000 30,000 Over -the -Air Connections - 10,000 20,000 Core and Remote Switches Firewall Software 2,893 Police Vehicles 412,613 355,000 Speed Trailers 13,530 Police Evidence Building/Fixtures 49,904 40,000 Police Dispatch Equipment 73,050 191,000 Street Reconstruction 320,469 Roads Division Heavy Equipment 51,462 CavGor Boat Parking Paving Completion 56,810 Facilities Maintenance Truck Public Facilities Compound 5,088,899 City Emergency Generators 24,118 175,247 Four Post Hydraulic Litt 11,536 Pickle Ball Courts 120.751 Community Center Offices 40,000 Barber Street Lightning System Purchase 190 Sebastian Blvd. 1,842 Harrison Street Park Plaza N. Central Avenue Event Plaza Design Tree Protection Plan Working Waterfront Phase 2A Enhancements 6,320 25,700 Working Waterfront Phase 3 Parking Lot 19,671 Oyster Pointe Drainage 36,567 Tiki Bar Drainage 43,768 Canal Restoration 250,000 Stonecrop Drainage 12.425 33,645 Slip Lining Renovate Gott Tees (Transfer to Golf Course) 50,000 Gott Clubhouse Water Hookup (Transfer to Gott Course) 60,000 Airport Master Plan Design/Environmental Study 2,800 Airport Shade Hangars 112,890 Taxiway "C","D" and "E" Construction 114,047 64,027 Security Cameras 47,843 Construction of Hangar "D" 13,840 250,000 Taxi Lane/Taxiway Alpha Design 3,199 Construct Taxi Lane Establish Sewer Services Economic Development Hangar Construct Square Hangars Rehab Taxiway Alpha Apron Rehab runway 05123 Apron Reconstruction TOTAL EXPENDITURES FY 19 3 1,b1U,54b TOTAL EXPENDITURES FY 20 /,555,:551 TOTAL EXPENDITURES FY 21 TOTAL EXPENDITURES FY 22 TOTAL EXPENDITURES FY 23 TOTAL EXPENDITURES FY 24 TOTAL EXPENDITURES FY 25 TOTAL EXPENDITURES FY 26 BEGINNING FUND BALANCE $ 3,554,598 $ 5,584,628 $ BUDGET RESERVE - 5 % OF EXPENSES 80,527 378,268 RESERVE FOR ADVANCES 514,424 505.401 UNRESTRICTED RESERVE BALANCE $ 2,959,647 $ 4,700,959 $ TOTAL REVENUES 3,640,575 3,500,317 TOTAL EXPENDITURES+DEBT+TRANSFERS 1,610,546 7,565,351 ENDING FUND BALANCE $ 4,989,676 $ 635,925 $ Cash on Hand $ 5,070,204 $ 1,014,192 $ Advances to Other Funds - Balance After FY 25-26: 25,000 20,000 373,500 300,000 305,000 310,000 315,000 320,000 500,000 250,000 65,000 1,250,000 1,250,000 1,000,000 24,000 270,000 250,000 40,000 250,000 250,000 135,000 135,000 500,000 500.000 500,000 500,000 500,000 500,000 100,000 100,000 100.000 100,000 100,000 100,000 24,963 200,000 500.000 176,679 58,000 110,000 30,000 2,935,b19 4,142,1 bb 2,b53,195 L,U93,195 1,519,593 $ 2,254,178 $ 1,917,520 $ 3,244.650 $ 146.781 207,108 132,660 104,660 496.017 480,258 463,868 444,822 876,795 $ 1,566,811 $ 1,320,993 $ 2,695,168 $ 3,670,203 3,805,508 3.980,324 4,156,306 2,935,619 4,142,166 2,653,195 2,093,195 1,611,380 $ 1.230,154 $ 2,648,122 $ 4,758,278 $ 1,758,161 $ 1,437,262 $ 2,780,782 $ 4,862,938 $ $285,000 Airport Advance 09/29/08 $267,511 Airport Advance 01/05/11 1,U1 U,000 S,bbb,911 5,307,760 $ 8,649,281 50,500 - 425,014 405,206 4,832,246 $ 8,244,075 4,351.521 4,560,977 1,010,000 8,173,767 $ 12,805,052 8,224,267 $ 12.805,052 213,919 191,287 $ 405.206 175 Tax Increment from City Tax Increment from County Rents Clambake Donation to Riverfront Sidewalks Transfer for Crabby Bill's Roof Repair (From R&R Account) Lagoon Council Sewer Connection Grant Investment Income PROJECTED REVENUE Waterfront Renovations/Expenses (Crabby Bills) Fagade/Sign Improvement Program Sewer Connection Program Special Events Operating Expenditures Update CRA Master Plan Wayfinding Signage Working Waterfront Riverview Park Sidewalk Replacement Tree Plan Consultant/Tree Program TOTAL EXPENDITURES FY19 TOTAL EXPENDITURES FY20 TOTAL EXPENDITURES FY21 TOTAL EXPENDITURES FY22 TOTAL EXPENDITURES FY23 TOTAL EXPENDITURES FY24 TOTAL EXPENDITURES FY25 TOTAL EXPENDITURES FY26 BEGINNING FUND BALANCE ANNUALREVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE Detail on ODeratina Expenditures: Indian River County Tax Assessor City of Sebastian Administration Landscaping Other Contractual Submerged Land Lease Travel Training and Education Legal Advertisements Supplies CRA Association Florida Redevelopment Association Dues Landfill Fee for Fisherman's Landing Total Operating Expenditures RIVERFRONT CRA FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 $ 183,130 $ 182,732 $ 194,804 $ 204,544 $ 214,771 201,086 220,508 235,065 246,818 259,159 36,000 36,000 36,000 36,000 36,000 3,000 20,457 59,008 100,000 100,000 FY 23-24 FY 24-25 FY 25-26 $ 225,510 $ 236.785 $ 248,625 272,117 285,723 300,009 36,000 36,000 36,000 14,101 18,750 9,209 24.531 24,855 $ 516,782 $ 557,990 $ 475,078 $ 611,893 $ 534,785 $ $ 35,466 $ 18,753 $ 20,000 $ 20,000 $ 20.000 $ - 15,000 40,000 40,000 40,000 170,253 200,000 - 200,000 - 43,460 40,000 48,500 48,500 48,500 261,828 270,937 191,717 183,009 185,781 35,780 - - 113,000 - 45,000 - 32,041 19,705 $ 566,492 100,000 100,000 46,626 50,552 76,476 680.253 $ 609,061 $ 761,110 20,000 $ 20,000 $ 20,000 40,000 40,000 40.000 200,000 - 200.000 48,500 48,500 48.500 188,637 191,578 194,608 $ 689,731 $ 345,217 $ 491,509 $ 294,281 $ 497,137 $ 300,078 $ 503,108 $ 443,814 $ 394,104 $ 262,363 $ 392,224 $ 512,608 $ 753,112 $ 936,228 $ 1,245,210 516,782 557,990 475,078 611,893 534,785 680.253 609,061 761,110 566,492 689,731 345.217 491,509 294,281 497,137 300,078 503,108 $ 394,104 $ 262,363 $ 392,224 $ 512,608 $ 753,112 $ 936,228 $ 1,245,210 $ 1,503,212 $ 5.000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ '5,000 $ 5,000 $ 5,000 90,372 99,076 89,725 92,417 95,189 98,045 100,986 104,016 156,444 160,000 78,222 78,222 78,222 78,222 78,222 78,222 10,500 5,480 4,200 4,300 4.300 4,300 - - 500 - - - 395 400 - - 569 200 1,000 1,000 1,000 365 - - - - 175 175 175 175 175 495 495 495 495 495 2,928 1,396 1,400 1,400 1,400 $ 261,828 $ 270,937 $ 191,717 $ 183,009 $ 185,781 4,300 4,300 4,300 1,000 1,000 1,000 175 175 175 495 495 495 1,400 1,400 1,400 $ 188,637 $ 191,578 $ 194.608 176 PARKING IN LIEU OF FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Payments in Lieu of Parking $ - $ 500 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 2,500 $ Investment Income 1,393 1,344 1,376 1,493 1,601 1,711 1,824 1,928 PROJECTED REVENUE $ 1,393 $ 1,844 $ 4,376 $ 4,493 $ 4,601 $ 4,711 $ 4,324 $ 1,928 Expenditures: None Programmed PROJECTED DISBURSEMENTS $ - $ - $ - $ - $ - $ - $ - $ - NONEXPENDABLE TRUST FUND: BEGINNING FUND BALANCE $ 54,598 $ 55,991 $ 57,835 $ 62,211 $ 66,704 $ 71,305 $ 76,016 $ 80,340 REVENUES 1,393 1,844 4,376 4,493 4,601 4,711 4,324 1,928 EXPENDITURES - - - - - - - - ENDING FUND BALANCE $ 55,991 $ 57,835 $ 62,211 $ 66,704 $ 71,305 $ 76,016 $ 80,340 $ 82,269 177 RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Recreation Impact Fees $ 129,550 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 Investment Income 14,251 7,024 5,000 4,663 7,896 12,791 14,430 19,652 PROJECTED REVENUE $ 143,801 $ 157,024 $ 155,000 $ 154,663 $ 157,896 $ 162,791 $ 164,430 $ 169,652 Community Center (Paving/Drainage/Ligl $ 6,160 $ - $ - $ - $ - $ - $ - $ - AII Inclusive Dock - 40,000 Football Field Restrooms 137,172 Pickle Ball (Also See DST) 120,751 302,072 Bark Park Shade Structure 129 13,871 Park Improvements 12,487 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Park Identification Signage 22,990 102,010 30,000 30,000 TOTAL EXPENDITURES FY 19 $ 299,689 Barber Street Football Bleachers 20,000 Barber Street Baseball Dugouts 60,000 40,000 Barber Street Fencing 73,000 Playground Improvements 70,000 40,000 40,000 110,000 40,000 80,000 TOTAL EXPENDITURES FY 20 $ 630,953 TOTAL EXPENDITURES FY 21 $ 160,000 TOTAL EXPENDITURES FY 22 $ 90,000 TOTAL EXPENDITURES FY 23 $ 60,000 TOTAL EXPENDITURES FY 24 $ 130,000 TOTAL EXPENDITURES FY 25 $ 60,000 TOTAL EXPENDITURES FY 26 $ 100,000 BEGINNING FUND BALANCE $ 653,069 $ 497,181 $ 23,252 $ 18,252 $ 82,915 $ 180,811 $ 213,601 $ 318,031 TOTAL REVENUES 143,801 157,024 155,000 154,663 157,896 162,791 164,430 169,652 TOTAL EXPENDITURES 299,689 630,953 160,000 90,000 60,000 130,000 60,000 0 ENDING FUND BALANCE $ 497,181 $ 23,252 $ 18,252 $ 82,915 $ 180,811 $ 213,601 $ 318,031 $ 487,683 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 BEGINNING FUND BALANCE: Zone A $ 109,404 $ 41,809 $ 796 $ 11,667 $ 21,707 $ 51,657 $ 55,713 $ 87,390 Zone B 136,776 108,781 17,363 796 18,656 58,332 72,847 115,656 Zone C 114,001 78,474 4,821 558 18,370 38,020 31,137 11,192 Zone D 292,888 268,116 271 10,230 29,181 37,802 58,904 108,792 All Zones $ 653,069 $ 497,180 $ 23,251 $ 23,251 $ 87,914 $ 185,810 $ 218,600 $ 323,030 Recreation Impact Fees Zone A $ 13,730 $ 10,000 $ 15,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Zone B 28,059 15,000 15,000 40,000 40,000 40,000 40,000 40,000 Zone C 26,268 30,000 30,000 20,000 20,000 20,000 20,000 20,000 Zone D 61,491 95,000 95,000 60,000 60,000 60,000 60,000 60,000 All Zones $ 129,550 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 Investment Income Zone A $ 5,672 $ 591 $ 171 $ 2,340 $ 1,950 $ 3,556 $ 3,678 $ 5,316 Zone B 1,276 1,537 3,734 160 1,676 4,015 4,809 7,036 Zone C 1,540 1,109 1,037 112 1,650 2,617 2,055 681 Zone D 5,764 3,788 58 2,051 2,621 2,602 3,888 6,618 All Zones $ 14,251 $ 7,024 $ 5,000 $ 4,663 $ 7,896 $ 12,791 $ 14,430 $ 19,652 Transfers: Zone A $ 86,997 $ 51,603 $ 4,300 $ 22,300 $ 2,000 $ 29,500 $ 2,000 $ 22,000 Zone B $ 57,330 $ 107,955 $ 35,300 $ 22,300 $ 2,000 $ 29,500 $ 2,000 $ 22,000 Zone C $ 63,335 $ 104,762 $ 35,300 $ 2,300 $ 2,000 $ 29,500 $ 42,000 $ 22,000 Zone D $ 92,027 $ 366,633 $ 85,100 $ 43,100 $ 54,000 $ 41,500 $ 14,000 $ 34,000 All Zones $ 299,689 $ 630,953 $ 160,000 $ 90,000 $ 60,000 $ 130,000 $ 60,000 $ 100,000 Ending Balances: Zone A $ 41,809 $ 796 $ 11,667 $ 21,707 $ 51,657 $ 55,713 $ 87,390 $ 100,707 Zone B 108,781 17,363 796 18,656 58,332 72,847 115,656 140,692 Zone C 78,474 4,821 558 18,370 38,020 31,137 11,192 9,873 Zone D 268,116 271 10,230 29,181 37,802 58,904 108,792 141,410 All Zones $ 497,180 $ 23,251 $ 23,251 $ 87,914 $ 185,810 $ 218,600 $ 323,030 $ 392,682 FY i9 7 Year Ending Income Balances Thru FY19 Zone A 796 369,174 Proves We are Spending Income Received Within Past 7 Years Zone B 17,363 199,445 Zone C 4,821 140,181 Zone D 271 428,098 178 STORMWATER UTILITY REVENUE FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Stormwater Fees $ 2,038,668 $ 2,038,668 $ 2,038,668 $ 2,038,668 $ 2.038,668 $ 2,038,668 $ 2,038.668 $ 2.038,668 Sale of Fixed Assets 38,250 Investment Income 37,764 36,083 44,844 46,281 39,441 41,764 39,459 40,346 TOTAL REVENUE FUND REVENUE $ 2,076,432 $ 2,113,001 $ 2,083,512 $ 2,084,949 $ 2,078,109 $ 2,080,432 $ 2,078,127 $ 2,079,014 Personnel $ 848,908 $ 672,310 $ 697,055 $ 714,481 $ 732,343 $ 750,652 $ 769,418 $ 788,654 Operating Accounts 536,318 631,512 734,983 734,983 734,983 734,983 734,983 734,983 Landscaping Contract 78,222 78,222 78,222 78,222 78,222 78,222 NPDES 5 Year Permit 7,988 Total Operational and Maintenance $ 1,385,226 $ 1,303,822 $ 1,610,260 $ 1,527,686 $ 1,553,536 $ 1,563,857 $ 1,582,623 $ 1,601,859 Stormwater Master Plan 200,000 Concrete Chipping Hammer 1,868 Level, Saw and Pin Locator 4,050 Pumps, Sod Cutter and Compactor 16,330 Mini Excavators 55,000 58,000 Equipment Trailer 25,000 Track Excavator 182,793 225,000 Zippy Head Mowers 48,000 Lowboy Tractor & Trailer 165,000 Transfers Out to Stormwater Projects Fund 275,000 100,000 900,000 350.000 350,000 450,000 100,000 Stormwater Improvements 133,759 TOTAL REVENUE FUND EXPENDITURES $ 1,537,183 $ 1,761,615 $ 2,052,310 $ 2,427,686 $ 1,958,536 $ 2,196,857 $ 2,032,623 $ 1,701,859 BEGINNING FUND BALANCE $ 350,464 $ 889,713 $ 1,241,099 $ 1,272,301 $ 929,564 $ 1,049,136 $ 932,711 $ 978,214 BUDGET RESERVE - 15% TO 5% OF EXPENSES 76,859 88,081 102,616 121,384 97,927 109,843 101,631 85,093 UNRESTRICTED RESERVE BALANCE $ 273,605 $ 801,632 $ 1,138,484 $ 1.150,917 $ 831,637 $ 939,293 $ 831,080 $ 893,121 ANNUAL REVENUES 2,076,432 2,113,001 2,083,512 2,084,949 2,078,109 2,080,432 2,078,127 2,079,014 ANNUAL EXPENDITURES 1,537,183 1,761,615 2,052,310 2,427,686 1,958,536 2,196,857 2,032,623 1,701,859 ENDING FUND BALANCE $ 812,854 $ 1,153,018 $ 1,169,686 $ 808,180 $ 951,210 $ 822,868 $ 876,583 $ 1,270,276 STORMWATER UTILITY PROJECTS FUND PROJECTED BALANCES FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Transfers In from Stormwater Revenue Fund $ - $ 275,000 $ 100,000 $ 900,000 $ 350,000 $ 350,000 $ 450,000 $ 100.000 Grants 645,000 TOTAL PROJECT REVENUE $ $ 920,000 $ 100,000 $ 900,000 $ 350,000 $ 350,000 $ 450,000 $ 100,000 Stonecrop Drainage $ 860,000 Roadway Swale/Culvert Work 60,000 100,000 100,000 100,000 100,000 100,000 100,000 Tulip Road Crossing 250,000 Bayfront Road Crossing 250.000 Ocean Cove 350,000 Concha Dam $ 800,000 TOTAL PROJECT EXPENDITURES $ $ 920,000 $ 100,000 $ 900,000 $ 350,000 $ 350,000 $ 450,000 $ 100,000 179 CEMETERY TRUST FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Lot Sales $ 111,350 $ 105,000 $ 105,000 $ 105,000 $ 105,000 $ 105,000 $ 105,000 $ 105,000 Interest Income 24,824 10,453 9,379 8,678 8,265 8,097 8,328 8,422 PROJECTED REVENUE $ 136,174 $ 115,453 $ 114,379 $ 113,678 $ 113,265 $ 113,097 $ 113,328 $ 113,422 Expended from Permanent Endowment: Cemetery Equipment - 19,500 - - 14,000 - Cemetery Driveway Resurfacing 15,000 - - - Cemetery Grounds Improvements - 20,000 20,000 40,000 - - - General Fund Transfer for Operations 55,000 80,000 85,000 90,000 90,000 90,000 90,000 90,000 TOTAL OPERATIONAL EXPENDITURES $ 55,000 $ 80,000 $ 139,500 $ 110,000 $ 130,000 $ 90,000 $ 104,000 $ 90,000 Expended from Non -Endowed (Capital): Improvements to Sand Hill Section 41,478 150,000 Columbarium Niches 45,000 45,000 PROJECTED CAPITAL DISBURSEMENTS 41,478 150,000 45,000 45,000 - - - - TOTAL PROJECTED DISBURSEMENTS $ 96,478 $ 230,000 $ 130,000 $ 135,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 PERMANENT ENDOWMENT: BEGINNING FUND BALANCE $ 708,034 $ 708,709 $ 681,209 $ 594,209 $ 536,709 $ 459,209 $ 421,709 $ 370,209 ANNUAL REVENUES 55,675 52,500 52,500 52,500 52,500 52,500 52,500 52,500 ANNUAL EXPENDITURES & TRANSFERS (55,000) (80,000) (139,500) (110,000) (130,000) (90,000) (104,000) (90,000) ENDING FUND BALANCE $ 708,709 $ 681,209 $ 594,209 $ 536,709 $ 459,209 $ 421,709 $ 370,209 $ 332,709 NON -ENDOWED (Capital) BEGINNING FUND BALANCE $ 304,725 $ 343,746 $ 256,699 $ 273,578 $ 289,756 $ 350,521 $ 411,118 $ 471,946 ANNUAL REVENUES 61,178 60,765 60,597 60,828 60,922 ANNUAL EXPENDITURES (80,499 (43,746) <62,953 (61,879 ENDING FUND BALANCE $ $ 256699) $ 273,5078) $ 289,7756) $ 350,521 $ 411,118 $ 471,946 $ 532,868 TOTAL ENDING BALANCE OF TRUST FUND $ 1,052,455 $ 937,908 $ 867,787 $ 826,465 $ 809,730 $ 832,827 $ 842,155 $ 865,577 o Charges for Services (.5% per year increase) Proshop Sales Rents Other Revenue Sale of Carts or Equipment Investment Income Transfer from DST Fund PROJECTED REVENUE Personnel (2.5% per year on Full-time) Operating Costs Proshop Cost of Sales Airport Rent Capital Lease Principal - Golf Carts Capital Lease Interest - Golf Carts Repayment of General Fund Cash Flow Loans Replace Irrigation Pump Clubhouse Water Hookup Renovate Golf Tees Driving Range Equipment Irrigation Software Upgrade Interest Payment to Building Fund ' Principal Payment to Building Fund TOTAL FY 19 TOTAL FY 20 TOTAL FY 21 TOTAL FY 22 TOTAL FY 23 TOTAL FY 24 TOTAL FY 25 TOTAL FY 26 BEGINNING UNRESTRICTED RESOURCES TOTALREVENUES TOTAL OPERATING FUND EXPENDITURES ENDING UNRESTRICTED RESOURCES Capital Purchases Principal on Building Loan Principal on Golf Cart Loan Depreciation Net Increase in Net Investment in Capital Assets Due to Other Funds Balances Building Fund Advance Balance CAM Unrestricted Balance GOLF COURSE FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 $ 1,277,094 $ 1,297,108 $ 1,356,449 $ 1,363,231 87,462 100,000 105,000 105,000 27,463 30,000 30,000 30,000 4,159 8,060 8,460 8,460 1,512 1,210 3,570 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $ 1,370,047 $ 1,376,898 $ 1,383,782 $ 1,390,701 105,000 105,000 105,000 105,000 30,000 30,000 30,000 30,000 8,460 8,460 8,460 8.460 111,652 48,605 110,000 $ 1,401,260 $ 1,546,378 $ 1,499,909 $ 1,506,691 $ 1,625,159 $ 367,734 $ 373,893 $ 389,913 $ 394,184 $ 398,561 770,339 765,526 790,104 790,104 790,104 64,066 70,000 70,000 70,000 70,000 106,000 106,000 106,135 106,135 106,135 49,997 51,768 53,602 50,801 - 6,394 4,623 2,789 890 - 35,800 26,201 35,000 35,000 35,000 10,892 60,000 50,000 5.290 $ 1,568,963 $ 1,527,242 $ 1,534,161 $ 403,048 $ 407,647 $ 412,361 790,104 790,104 790,104 70,000 70,000 70,000 106,135 106,135 106,135 49,997 51,768 53,602 6,394 4,623 2,789 35,000 35,000 35,000 14,000 8,604 8,213 7,819 7.421 7,015 6,605 6,190 5,767 29,764 30,154 30,547 30,947 31,352 31,762 32,177 32,598 $ 1,449,590 $ 1,546,378 $ 1,499,909 $ 1,490,772 $ 1,438,167 $ 1,499,045 $ 1.503,644 $ 1,508,356 $ (623,866) $ (672,196) $ (672,196) $ (672,196) $ (656,276) $ (469,284) $ (399,367) $ (375,768) 1,401,260 1,546,378 1,499,909 1,506,691 1,625,159 1,568,963 1,527,242 1,534,161 (1,449,590) (1,546,378) (1,499,909) (1,490,772) (1,438,167) (1,499,045) (1,503,644) (1,508,356) $ (672,196) $ (672,196) $ (672,196) $ (656,276) $ (469,284) $ (399,367) $ (375,768) $ (349,963) Adjust Interest for FY 21-22 (after 5th year) to 1% below 20 year Treasury Bond. 10,892 - 29,764 30,154 30,547 30,947 31,352 31,762 32,177 32,598 49,997 51,768 53,602 50,801 - 49,997 51,768 53,602 (219,216) (219,216) (219,216) (219,216) (219,216) (219,216) (219,216) (219,216) 667,959 (500,000) (473,799) (438,799) (403,799) (368,799) (333,799) (298,799) (263,799) 1,205,294) 1,175,140) 1,144,593) 1,113,646) 1,082,294) 1,050,532) 1,018,355) (985,757) $ 1,838,094) $(2,458,429) $ 2,390,655) $(2,311,189) $(2,108,241) $(1,921,155) $(1,828,193) $(1,732,535) 181 AIRPORT FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 OPERATING FUND: Fuel Sales Revenue $ 12,278 $ - $ - $ - $ - $ _ $ _ $ Pickle Ball Courts Rents - 6,795 6,795 6,795 6,795 6,795 6,795 6,795 Golf Course Rents 106,000 106,000 106,135 106,135 106,135 106,135 106,135 106,135 Facilities Maintenance Rents 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Police Storage Area 576 Other Rents (Without Growth) 331,628 347,434 359,685 359,685 359,685 359,685 359,685 359,685 Sale of Fixed Assets 46,450 820 - - - - - - Investment Income - 3,250 - - - - - - Other Revenue 84,031 79,819 83,314 83,314 83,314 83,314 83,314 83,314 Transfer from General Fund - 4,691 - - - - - - PROJECTED REVENUE $ 586,387 $ 554,809 $ 562,505 $ 561,929 $ 561,929 $ 561,929 $ 561,929 $ 561,929 Personnel 122,346 69,110 69,888 71,635 73,426 75,262 77,143 79,072 Operating Costs 285,849 181,913 177,251 177,251 177,251 177,251 177,251 177,251 General Fund Management Fee - 93,485 116,866 120,372 123,983 127,703 131,534 135,480 Fuel Purchases for Resale 8,946 Air Conditioners 18,000 20,000 20,000 AED for Terminal Building 1,286 Paint Terminal Building 21,700 Fire Control Panel 2,268 Update Fuel Terminal 19,253 Weather Reporting System 1,244 Equipment 38,281 Airport Drive East Street Lights 11,000 Transfer to Airport Construction Fund 63,321 - - - - - Repayment of General Fund Advance 40,000 25,000 150,000 - - Repayment of DST Advances and Interest 30,500 30,500 30,500 36,500 36,500 38,500 38,500 38,500 TOTAL FY 19 $ 596,713 TOTAL FY 20 $ 449,289 TOTAL FY 21 $ 562,505 TOTAL FY 22 $ 425,758 TOTAL FY 23 $ 431,160 TOTAL FY 24 $ 418,715 TOTAL FY 25 $ 424,428 TOTAL FY 26 $ 430,303 BEGINNING RESOURCES $ (133,240) $ (143,566) $ (38,046) $ (38,046) $ 98,124 $ 228,893 $ 372,107 $ 509,608 TOTAL REVENUES 586,387 554,809 562,505 561,929 561,929 561,929 561,929 561,929 TOTAL EXPENDITURES+DEBT+TRANSFERS 596,713 (449,289) (562,505) (425,758) (431,160) (418,715) (424,428) (430,303) ENDING UNAPPROPRIATED RESOURCES $ �143,566) $ (38,046) $ (38,046) $ 98,124 $ 228,893 $ 372,107 $ 509,608 $ 641,234 CAPITAL FUND: BEGINNING RESOURCES $ 238,526 $ 98,956 $ - $ - $ - $ - $ - $ - Grants 2,666,621 1,000.000 1,274,301 1,440,603 2,090,000 120,000 Transfers from Airport Revenue 63,321 Transfers from DST 204,497 250,000 224,963 734,679 110,000 30,000 Airport Master Plan 12,350 Tree Removal 9,000 Shade Hangars 564,451 Hangar D 69,199 1,348,956 Security Gate 7,606 Taxiway C 2,411,403 Contruct Taxi Lane 499,264 Construction of Square Hangars 885,282 Establish Sewer Service 1,000,000 Economic Development Hangar 1,000,000 Rehab Taxiway Alpha Apron 290,000 Rehab Runway 05/23 2,200,000 Apron Reconstruction 150,000 ENDING RESOURCES $ 98,956 $ - $ - $ - $ - $ - $ - $ - TOTAL OPERATING AND CAPITAL $ (44,610) $ (38,046) $ (38,046) $ 98,124 $ 228,893 $ 372,107 $ 509,608 $ 641,234 General Fund Advance Balance 175,000 150,000 - - - - - DST Fund Advance Balance 536,913) 527,890 (415,936) 518,506) 502,747) 486,357) (257,464) (467,311) (447,503) (427,695) CAFR Unrestricted Balance $ �406,523) $ $ (556,552) $ �404,623) $ $ (95,204) $ 62,105 $ 13,539 182 BUILDING FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Operating Revenue (No Growth) $ 862,650 $ 874,000 $ 862,450 $ 862,450 $ 862,450 $ 862,450 $ 862,450 $ 862,450 Other Revenue 1,417 2,100 2,100 2,100 2,100 2,100 2,100 2,100 Principal on Golf Course Loan 29,764 30,154 30,547 30,947 31,352 31,762 32,177 32,598 Interest on Golf Course Loan 8,604 8,213 7,819 7,421 7,015 6,605 6,190 5,767 Investment Income 15,128 11,500 16,822 16,957 17,220 17,218 16,941 16,379 PROJECTED REVENUE $ 917,563 $ 925,967 $ 919,738 $ 919,875 $ 920,137 $ 920,135 $ 919,858 $ 919,294 Pickup Truck 22,573 Personnel 593,833 Operating Costs 100,861 TOTAL FY 19 $ 694,694 Personnel 612,647 Operating Costs 122,412 TOTAL FY 20 $ 757,632 Personnel $ 733,076 Operating Costs 150,073 Front Counter Renovations 24,000 TOTAL FY 21 $ 907,149 Personnel 751,403 Operating Costs 150,073 TOTAL FY 22 $ 901,476 Personnel 770,188 Operating Costs 150,073 TOTAL FY 23 $ 920,261 Personnel 789,443 Operating Costs 150,073 TOTAL FY 24 $ 939,516 Personnel 809,179 Operating Costs 150,073 TOTAL FY 25 $ 959,252 Personnel 829,408 Operating Costs 150,073 TOTAL FY 26 $ 979,481 BEGINNING RESOURCES $ 350,937 $ 573,806 $ 742,141 $ 754,730 $ 773,130 $ 773,006 $ 753,625 $ 714,232 TOTAL REVENUES 917,563 925,967 919,738 919,875 920,137 920,135 919,858 919,294 EXPENDITURES+DEBT+TRANSFERS 694,694 757,632 907,149 901,476 920,261 939,516 959,252 979,481 ENDING UNRESTRICTED RESOURCES $ 573,806 $ 742,141 $ 754,730 $ 773,130 $ 773,006 $ 753,625 $ 714,232 $ 654,044 Depreciation (21,153) (21,153) (21,153) (21,153) (21,153) (21,153) (21,153) (21,153) Capital Purchases - 22,573 Net Decrease in Net Investment in Capital As 31,742 - - - - - - - Golf Course Fund Advance Balance 1,205,294 1,175,140 1,144,593 1,113,646 1,082,294 1,050,532 1,018,355 985,757 CAM Unrestricted Balance $ 1,789,689 $ 1,918,701 $ 1,878,170 $ 1,865,623 $ 1,834,147 $ 1,783,004 $ 1,711,434 $ 1,618,648 183