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HOME OF PELICAN ISLAND
CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2021
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
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HOME OF PELICAN ISLAND
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CITY COUNCIL
Ed Dodd
Mayor
Jim Hill
Vice -Mayor
Frederic Jones
Council Member
Bob McPartlan
Council Member
Christopher Nunn
Council Member
CITY OF SEBASTIAN
FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2021
CITYMANAGEMENT
Jeanette Williams Paul Carlisle
City Clerk City Manager
DEPARTMENT HEADS
Kenneth W. Killgore
Administrative Services Director/CFO
Lisa Frazier
Community Development Director
Daniel Acosta
Police Chief
Wayne Eseltine
Building Official
Brian Benton Greg Gardner
Leisure Services Director Director of Golf
Manny Anon, Jr.
City Attorney
Scott Baker
Public Facilities Director
Kenneth Griffin
City Engineer
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Sebastian
Florida
For the Fiscal Year Beginning
October 1, 2019
_-�-� P.
Executive Director
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2021 ANNUAL BUDGET
Table of Contents
HOW TO READ THE BUDGET...........
i
BUDGET MESSAGE
City Manager's Letter of Transmittal ...............
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BUDGET OVERVIEW
Community Profile ............................
3
Total Budget Summary .........................
6
Summary of Revenues ..........................
8
Summary of Appropriations .....................
14
General Fund Appropriations ....................
15
Total Budget Comparison by Fund ................
16
Fund Balance Comparison & Projected Changes .....
17
Personnel Summary By Department/Division .......
18
Debt Obligations ..............................
19
POLICIES
Mission Statement ............................. 22
Financial Policies .............................. 23
Financial Accounting Structure .................. 33
Department/Division and Function Relationship..... 36
Organizational Chart .......................... 37
Budget Calendar .............................. 38
Budget Process ............................... 39
BUDGET DETAIL
General Fund ..............................
43
Gneral Fund Summary .........................
44
General Fund Revenues ........................
45
General Fund Detail ...........................
46
Summary of Expendatures ......................
49
General Fun Department Budgets ................
53
City Council ...............................
53
City Manager ..............................
56
City Clerk .................................
59
City Attorney ..............................
63
Administrative Services ......................
67
Management Information Systems .............
72
Police Department
Consolidated Budget ........................
77
Administration .............................
79
Operations .................................
82
Investigations ..............................
87
Dispatch ...................................
91
Code Enforcement ..........................
95
Public Facilities
Consolidated Budget ........................
99
Fleet Management ..........................
101
Facilities Maintenace ........................
105
Cemetery ..................................
109
Roads & Maintenance .......................
113
Liesure Services ............................
117
Community Development ....................
122
Non -Departmental .........................
127
Special Revenue Funds
Special Revenue Funds Summary .............
131
Local Option Gas Tax (LOGT)................
132
Discretionary Sales Tax (DST) ................
134
Community Redevelopment Agency...........
136
Parking In -Lieu -Of Fund ....................
138
Stormwater Utility Fund .....................
140
Law Enforcement Forfeiture Fund .............
145
Debt Service Funds
Discretionary Sales Tax Surtax Revenue Bond...
149
Stormwater Utility Revenue Debt Service Fund .
150
Capital Project Funds
Capital Projects Funds Introduction ...........
153
Capital Improvement Funds Sources And Uses..
154
Capital Project Request And Justification.......
156
Enterprise Funds
Golf Course Fund ..........................
173
Administrative Division .....................
175
Greens Division ............................
179
Carts Division ..............................
182
Airport Fund ..............................
185
Administration Division .....................
187
Building Department ........................
191
CAPITAL IMPROVEMENT PROGRAM
Capital Improvement Summaries .................
199
Capital Improvements By Funding Source ..........
201
Capital Project Request And Justification ...........
207
Impacts Of Capital Outlays On Operating Cost ......
226
SCHEDULES
Schedule One - Summary Of Millage Rates
And Tax Collections ...........................
234
Schedule Two - Long -Term Debt Service Detail......
235
Schedule Three - Debt Service Payment Schedule ....
236
Schedule Four - Operating Lease Payment Schedule ..
237
Schedule Five - Selected Funds Projected Balances....
238
Schedule Six - Glossary ........................
249
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2021 ANNUAL BUDGET
HOW TO READ THE BUDGET
This budget document serves two purposes to the users. One purpose is to provide City Council
and general public a clear view of the services provided. The other purpose is to serve as an
operating plan that conforms to the city's financial policies. There are six sections included in
this document.
Budget Message — This section includes the budget transmittal letter from the City Manager.
The letter addresses the key policy changes that support the adopted budget document.
Budget Overview — This section provides an overview of the key policy issues and programs,
community profile and revenue trend analysis, and an overall budget summary.
Policies — This section presents the City's policies that guide the preparation of the budget.
Budget Detail — This section is broken down by fund types:
• General Fund - This section provides detailed general fund revenue analysis and
departmental/division budget information on services, goals and objectives, performance
measures, staffing, and expenditures by line item. General Fund is the main operating fund of
the City and includes traditional municipal activities, such as public safety, public works and
recreation.
• Special Revenue Funds - This section provides description of each individual fund as
well as detailed line item budget information. These funds account for revenues dedicated or
restricted to specific uses.
• Debt Service Funds - This section provides description of the individual fund as well as
detailed line item budget information. These type of funds account for transactions associated
with the City's long-term debt.
• Capital Project Funds - This section provides detailed budget information on funding
sources and project appropriation (uses) for all FY 2020/21 capital projects.
• Enterprise Funds - This section provides revenue projection for each enterprise fund and
detailed departmental/division budget information on services, goals and objectives, performance
measures, staffing, and expenditure by line item. These funds are expected to be self-supporting
and include the City's Airport, Golf Course and Building Department.
Capital Improvement Program — The Capital Improvement Program section provides a long-
range capital improvement plan. The plan describes planned capital improvement projects and
funding sources for Fiscal Year 2021-2026.
Schedules — This section provides historical trend information on ad valorem tax millage rates
and tax collections. Debt service schedules are provided to support the budgeted line item detail.
A five-year capital outlay schedule is included for future planning, including narratives and
schedules on the impacts of those capital outlays on operating costs. Summary projections are
also included for the special revenue and enterprise funds. A Glossary helps translate some of the
budget language into plain English.
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Cm OF
SEB�T�N
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2021
BUDGET MESSAGE
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
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MY OF
SIEBASTI.AN
HOME OF PELICAN ISLAND
October 1, 2020
The Honorable Mayor Ed Dodd and City Council
City of Sebastian
1225 Main Street, City Hall
Sebastian, Florida, USA
Re: Fiscal Year 2021 Budget Letter of Transmittal
Dear Mayor Dodd and City Council Members:
In compliance with provisions of the City Charter and Florida Statutes, we are pleased to submit the
Fiscal Year 2020/21 Budget. Total appropriations for all City Funds are $28,785,247, as compared to the
$33,888,627 that was approved before amendments last year. The decrease is primarily due to less
being appropriated for capital projects.
This year, we had a 7.18% overall increase in taxable values. 2.44% of the increase was due to additions
to the tax roll that generated $101,911 in revenue, with 4.74% of the increase due to reassessments on
properties that were on last year's tax roll that generated $199,399. An increase in the millage from
2.9399 to 3.1514 provided another $300,917 from ad valorem taxes. Some additional revenue is
anticipated from franchise fees, utility taxes and service charges but a substantial reduction in the
Municipal Revenue Sharing revenues was the main issue. Total revenues anticipated for General Fund is
$12,872,460, which is a $271,598 increase over the 2019/20 amended General Fund budget.
In regard to personnel, the adopted budget reflects no across the board pay adjustments for the
employees. When drafting the General Fund budget, it was apparent that pay adjustments could not be
reasonably considered with the same millage at 2.9399 that was levied last year. There was also concern
about potential legal actions and reduced revenue projections from the State that could have additional
negative impacts. An increase to the millage to the rate of 3.1514 was recommended to address these
issues and to also increase the revenue base to sustain any pay adjustments into future years. The
3.1514 was adopted on September 28'h along with approval of the budget but negotiations with the two
collective bargaining units had not been concluded by that time. Consequently, the revenues added by
the 3.1514 were earmarked so they can be transferred to the appropriate accounts after agreement is
reached on any pay adjustments. The only change in the number of budgeted positions was to add an
administrative assistant to the Building Fund.
The City Council appointed Citizen's Budget Review Advisory Committee conducted several meetings to
review an initial draft of the proposed budget and to determine their recommendations to the City Council.
They were advised that Staff had been able to trim the budget request and limit spending so that the
General Fund budget was balanced using the same millage of 2.9399 but that no pay adjustments were
included. At their final meeting, a motion was adopted to recommend the increase to 3.1514.
The City Council appointed Parks and Recreation Advisory Committee also played a role in formulating
the budget for the Recreation Impact Fee Fund by commenting and being supportive on the projects
being recommended by Staff. These included additional park identification signage, plus improvements to
parks and playgrounds.
All the capital improvement projects recommended by Staff were memorialized in the Capital
Improvement Program (CIP) and presented to the Planning and Zoning Commission, which
recommended that the FY 2021-26 CIP be adopted.
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AD VALOREM TAXES
The table below is an example of the effect of the approved 3.1514 millage assuming a homesteaded
property taxed on a value of $200,000 last year. The taxable value for those properties could only be
increased this year by the change in the consumer price index of 1.0322%:
Taxable Value
Homestead Exemption
Net Taxable Value
Millage
Taxes for Year
Tax Increase
FY 2019-20 With
2.9399 Millage
$ 200,000
50,000
$ 150,000
2.9399
$441
FY 2020-21 With
3.1514 Millage
$ 202,064
50,000
$ 152,064
3.1514
$479
$38
The table below shows the effect of the approved 3.1514 millage assuming a property without the
homestead exemption and a value of $200,000 last year, assuming it increased at the maximum
reassessment rate of 10.0%:
Taxable Value
Millage
Taxes for Year
Tax Increase
FY 2019-20 With
2.9399 Millage
$200,000
2.9399
$588
FY 2020-21 With
3.1514 Millaqe
$ 220,000
3.1514
$693
$105
The table below summarizes the city-wide change in taxable values from last year:
FY2020 Final Taxable Value
Revised Assessed Values
New Construction and Additions
FY2021 Certified Taxable Value
Percent
Amount
Change
$1,382,764,169
65,604,349
4.74%
33,685,698
2.44%
$1,482,054,216
7.18%
Ad Valorem tax revenue comprises 35.2% of FY 2021 General Fund budgeted revenues (excluding
interfund transfers) and is General Fund's largest single source of revenue. This percentage was
declining in recent years, primarily due to usually being held at the rolled -back millage. With State
revenue sharing being less due to businesses being impacted by the COVID-19 Corona Virus Pandemic,
there was no good option but to increase the millage in FY 2021. This increase in ad valorem tax revenue
resulted in an increase in its percentage of total revenues. Below is a table showing total revenues and
the percentage that ad valorem taxes were to the total of all General Fund revenues:
Fiscal Year
Total Revenues
Ad Valorem Taxes
2011
9,717,613
3,097,353
2012
9,225,038
2,757,335
2013
9,109,714
2,904,754
2014
9,429,396
2,913,240
2015
10,024,963
3,285,808
2016
10, 644, 321
3,588,674
2017
11,172,488
3,793,025
2018
11,318,883
3,797,121
2019
12,076,816
3,814,314
2020
12,847,460
3,881,497
2021
12,956,086
4,563,724
% of General Fund
31.9%
29.9%
31.9%
30.9%
32.8%
33.7%
34.0%
33.5%
31.6%
30.2%
35.2%
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A concerted effort has been made over the years to provide quality municipal services to the citizens of
Sebastian, while minimizing the tax burden. This was exasperated by the economic crisis that began in
2008, which eroded the tax base and caused a number of other major revenue sources to decline. To
deal with this, a number of steps were taken during that time. Employees had several years without pay
increases and had to take mandatory unpaid furlough days. Vehicles and equipment were replaced only
when absolutely required and routine maintenance was deferred on facilities and other infrastructure. Just
as we believed we had somewhat recovered from those difficult years, we now have the impacts of the
COVID-19 Corona Virus Pandemic to overcome.
CITY GOALS
The City of Sebastian has ambitious goals articulated by City Council, administration, and various boards
and committees, many of which were outlined during the course of numerous meetings, discussions and
presentations provided by City Council and the Office of the City Manager during the past year. The City
Council and administration have worked diligently on developing an identity and character that is
distinctively Sebastian. The budget adopted for FY 2020-21 keeps that focus and the forward momentum
established by the community, consistent with the following Council goals:
1. Governmental Efficiency - An efficient, user-friendly government;
2. Commitment to the Future — Wise planning for community development,
technological advances and sound economic policies;
3. Quality of Life - Proactively address issues that will positively impact quality of life;
4. Environmental Conservation - Promote environmental stewardship;
5. Citywide Infrastructure Improvements - Implement citywide infrastructure
improvement initiatives.
In order to achieve these directives, each department/division develops subordinate goals and objectives.
These are presented within the sections for each department. The City is currently working on
documenting a strategic plan that will encompass a business plan for each department and associated
measures for each priority activity. We are hopeful that this will further our efforts to focus on the activities
that will enable us to accomplish the City's goals and objectives.
BUDGET CHALLENGES AND HIGHLIGHTS
The Fiscal Year 2020-2021 budget is a planning document with the purpose of allocating the resources
that will accomplish the City's goals and vision. Major challenging factors impacting the budget are:
• Assessed Values - Taxable values increased 7.18% this year, which was a positive sign that we
essentially recovered from the economic drop-off. However, those values were established as of
December 31, 2019 and there is uncertainty on how the Pandemic will affect taxable values that
will be established as of December 31, 2020.
• Other Major Revenue Source — Another consequence of the Pandemic is that projections for
state -shared revenues show a decline from previous years and revenues from utility companies
are increasing very little from the previous year. These projections are still slightly less than
projections offered by the State and the utility companies, which is consistent with our
conservative budget approach.
• Permitting Revenues —As the economy dropped -off in past years, permitting revenue declined
below amounts required to fund the Building Department's operations. However, in recent years
these revenues have been well above operating expenses and we have been able to set aside
reserves to soften the impact of any future downturns.
• Economic Signs — There is still a healthy level of activity in the housing market and with overall
building activity within the City. Year -over -year median residential home sales prices are relatively
strong for our zip code. We feel that forecasting a general long-term growth rate of 5% in ad
valorem taxable values and 3.5% in sales and utility based revenues is reasonably conservative
and sufficient to sustain current levels of services.
• Operational Costs — Budgets for operating expense accounts in the General Fund have for the
most part been held level or decreased, leaving little flexibility for unexpected events or increases
in cost. This budget strategy allows the City to hold down tax rates but limits the available options
for covering unexpected spending or desirable innovations.
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Capital Outlays and Equipment Replacement — Throughout the economic crisis, capital outlays
for new equipment and infrastructure was generally only possible using grant funds and
dedicated special revenues. During those difficult times, monies to repair or replace items and to
cover routine maintenance cost were extremely limited. This resulted in a critical level of
equipment and facilities that were in deteriorated condition and in need of repair or replacement.
To address this need, a policy was established to assign a portion of the General Fund's cash
reserves to a Capital Renewal and Replacement Reserve, so that the City Manager could
proceed with repairing or replacing essential equipment or facilities when necessary. With
continuation of the Pandemic, we expect it may very well be necessary to continue this practice.
Personnel Expenditures — Personnel expenditures are a challenge in that approximately 78% of
the total proposed General Fund budget for operations is allocated to personnel costs. Salaries
and benefits are negotiated for the employees included in the collective bargaining agreements
with the Public Employees Association (PEA) and the Police Benevolent Association (PBA).
Management employees have benefits memorialized in the "Management Benefits Package".
While many personnel modifications have been made to control these costs, several long term
challenges still exist, which include:
• We recognize that being competitive with the job market is important but with every year, this
becomes more difficult to manage. Without the increase in ad valorem tax revenue from the
millage increase this year, we would have been unable to offer any pay increases for the
employees. Negotiations were not concluded by the time the budget needed to be approved,
so a budget adjustment will be required when this is settled.
• Health care benefits continue to be a concern. This year the City was fortunate to have a
3.0% decrease in premiums but there is still uncertainty on how the City will be affected in the
future, with the continued escalation of healthcare costs.
• The need to supplement staffing levels in order to adequately address changing requirements
mandated by State and Federal legislation or the community's citizens is always a concern.
We are hopeful that these requirements can continue to be met by current staffing levels but
we remain concerned that we will not be able to afford additional staff and will have to raise
taxes or choose to trade off other desirable or essential services that the citizens now enjoy.
CAPITAL IMPROVEMENT PROGRAM
On September 28, 2020, the City Council approved the six -year capital improvement program for Fiscal
Year 2021-26. Staff incorporated the first year of that plan into the FY 2020-21 Budget, including any
necessary changes to operation and maintenance accounts needed for new equipment or facilities. The
detailed project listing is located in the Capital Improvements Program section of this document, including
forecast of how each item may impact operating expenditures.
Local Option Gas Tax (LOGT) funds will continue to be applied to the payment on the Paving
Improvement Bank Note, with the remainder focused on replacing road maintenance equipment and road
improvements. $400,000 is programmed this year for road improvements, with additional allocations each
following year in accord with the previously developed roadwork plan.
In addition to paying debt service on the Stormwater Bank Note, Discretionary Sales Taxes (DST) will
continue to finance the purchase of police department vehicles and provide funding to upgrade the City's
computer and phone systems. Below is a synopsis of the other projects programmed from these funds:
• FY 2021 allocations include $500,000 for street reconstruction on the roadways identified in the
roadwork plan, which is expected to bring us up-to-date with the roadwork plan.
• FY 2021-22 forecast $520,000 for the development of a Harrison Street Park Plaza, which will
provide parking, event space and connections to the downtown area.
• FY 2021-23 forecast $540,000 for the development of a North Central Avenue Event Plaza, which
will provide parking, event space and connections the Main Street activity area.
• FY 2022 allocations provide the 50% grant matching funds of $500,000 for the construction of a
$1,000,000 Economic Development Hangar at the Airport.
• FY 2022-24 allocations include another $3,500,000 for the construction of the new Public Works
Garage Compound, bringing the total allocated thus far to $8,588,899 for this facility.
• $500,000 is allocated each year to address major Canal Improvements.
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In the Recreation Impact Fee Fund, $380,000 has been allocated over the next six years for replacing
playground equipment in many of the parks and implementing all-inclusive features in each one. $60,000
is also allocated for additional park identification signage. We also plan for $20,000 each year to be
equally divided among the four zones for unanticipated upgrades to facilities in each individual zone.
These fees are derived from the addition of new residential units and are required to be spent on
upgrades and improvements to the City's parks and recreation facilities.
The Riverfront Community Redevelopment Agency (CRA Fund) includes annual allocations of $20,000
for expenditures on the waterfront properties; $40,000 a year to continue the Fagade/Sign Improvement
Program; and $48,500 a year to assist with funding of special events. Expenditures for maintaining
landscaping to a higher standard are being funded but other routine operating expenditures are being
minimized to allow funds to be directed toward programs or projects directly impacting the vitality and
values of properties in the CRA district. The revenues collected for the Riverfront Community
Redevelopment Agency are required to be expended for the benefit of the defined CRA area.
The Stormwater Utility Fund now includes all the operating and capital needs for the stormwater system
versus having operating expenditures accounted for in the General Fund as was done in past years.
Purchases of equipment used in the stormwater system operation and maintenance activities are also
scheduled over the next six years. $200,000 is programmed for FY 2021 to be matched against grant
dollars for the development of a more meaningful Stormwater master plan. $600,000 is equally applied
over the next six years for roadway swale and culvert work. $1,650,000 is planned over 2022-25 for
improvement projects at Ocean Cove, Concha Dam, Tulip Road Crossing and Bayfront Road Crossing.
The Parking In -Lieu -Of Fund balances are not appropriated for any additional projects at this time. These
monies are collected for the purpose of enhancing the available parking facilities in lieu of the developer
providing the minimum additional parking required for the prospective use of the property. Currently, there
is one payment agreement in effect that will increase the available balance.
In the Cemetery Trust Fund, funds are allocated for driveway resurfacing and grounds improvements.
Funds will also be used to add columbarium niches. $85,000 is scheduled in 2021 to be paid to the
General Fund to partially defray the cost of operations that are accounted for within the Public Facilities
operating budget and this expected to increase to $90,000 for future years.
In the Golf Course, the major improvements done over the past several years should continue to result in
more activity. Should this be the case, the Golf Course can "unwind" the internally financed loans from the
General Fund and Building Fund that made those improvements possible.
At the Airport, revenues from property rentals have steadily increased and are sufficient to cover the
normal operating costs and to repay advances with interest to the Discretionary Sales Tax Fund for the
internally financed loans that were used toward constructing hangars. The final balance on an interest
free advance from the General Fund made a number of years ago is scheduled for payment in FY 2021.
For the Building Fund, renovations will be made to the front service counter. This is in conjunction with an
addition to the administrative staff that is considered necessary.
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The Fiscal Year 2021-2026 Capital Budget will not depart from the current direction of the City. The
Citywide goals will continue to be achieved and accomplished by undertaking the following major
programs, projects and activities within the listed goals:
Citywide Infrastructure Improvements
• Continuation of the street resurfacing and sidewalk installation programs;
• Continuation of improvements to the City-wide storm drainage program;
• Continuation of capital improvements at Sebastian Municipal Airport — via partnership
with the Florida Department of Transportation (FDOT) Aviation Section and with the
Federal Aviation Administration (FAA);
Governmental Efficiency:
• Collection of solid waste services will continue with Waste Management, Inc. This
partnership was extended in May of 2017 until June 30, 2023;
• Contracting for services such as landscaping, ditch mowing and janitorial work when
such measures are beneficial and affordable;
Commitment to the Future:
• Recently updated the Airport Master Plan and Airport Business Plan;
• Continuation of the economic development marketing efforts;
Environmental Conservation:
• Designate funds for improvements that will help to preserve the Indian River Lagoon;
• Utilize best management practices to effectively maintain the stormwater system;
• Adhere to the approved Coastal Resiliency Plan;
• Continue efforts to obtain grants;
Quality of Life:
• Providing ample and good quality parks and recreation facilities for the community;
• Providing a quality facility for golf;
• Partner with Sebastian Community Redevelopment Agency to initiate additional
projects and programs to benefit the Community Redevelopment District.
COMPARATIVE AND TREND ANALYSIS
Through various cost efficiency initiatives (e.g. procurement of grants, restructuring departmental staffing
and outsourcing), we have continued programs and funded projects while limiting increases in the
property tax rate. These initiatives are still imperative to assuring that the cost of government remains
reasonable and sustainable.
General Fund expenditures per capita in Sebastian for several years reflected a period of limited
revenues that resulted in rather extreme budget cutting measures, including no employee pay increases,
elimination of positions and twelve mandatory unpaid furlough days per year for employees. Spending on
maintenance of equipment and infrastructure was also curtailed. Recent years reflect the effort to offer
annual pay raises and spend the necessary funds for normal maintenance and equipment replacements.
Trend information on General Fund expenditures per capita is shown in the table below and in CHART I
that follows:
General Fund Expenditures Per Capita
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Estimated
Budget
Fiscal Year
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
General Fund Expenditures (in millions)
$9.79
$9.75
$10.30
$11.23
$11.57
$13.41
$13.14
$13.27
$12.90
$13.10
Population(1)
21,929
21,995
22,188
22,296
22,622
23,137
24,192
24,630
25,168
25,658
Percent Change from Prior Year
4.3%
0.3%
0.9%
0.5%
1.5%
2.3%
4.6%
1.8%
2.2%
1.9%
Expenditures Per Capita
$446
$443
$464
$504
$511
$580
$543
$539
$513
$511
Percent Change from Prior Year
-3.4%
-0.7%
4.7%
8.5%
1.5%
13.3%
-6.3%
-0.8%
4.9%
-0.4%
(1) Expenditures are matched to Population figures from the prior year for a better comparison
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I~
A
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aC
CHART
General Fund Expenditures Per Capita
$700 -
$600
$500
$400
$300
$200
$100
$0
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Another important consideration involves strict attention to personnel costs. The comparison of General
Fund personnel costs to total General Fund expenditures for the past several years is shown in the
following table and in CHART II. Although furlough days, pay freezes and lay-offs reduced personnel
costs for FY 2011 through FY 2015, the early retirement program payouts in FY 2016 caused an
increase. This was followed by large contractual expenditures for debris pickup and rebuilding riverfront
piers after Hurricane Matthew in 2017 and due to debris pickup in FY 2018 after Hurricane Irma. The
increase in personnel costs in 2019 and 2020 is due to adding employees in order to continue providing
quality services to the public.
Comparison of General Fund Personnel Costs to Total Expenditures
Total
Fiscal
General Fund
General Fund
Year
Personnel Costs
Expenditures
Percentase
2011
Actual
$8,244,295
$10,589,848
77.85%
2012
Actual
$7,530,386
$9,785,294
76.96%
2013
Actual
$7,421,903
$9,750,950
76.11%
2014
Actual
$7,671,004
$10,297,178
74.50%
2015
Actual
$7,971,142
$11,229,408
70.98%
2016
Actual
$8,527,708
$11,568,292
73.72%
2017
Actual
$8,175,533
$13,408,315
60.97%
2018
Actual
$9,111,377
$13,140,369
69.34%
2019
Actual
$9,828,141
$13,267,741
74.08%
2020
Estimated
$9,728,850
$12,898,591
75.43%
2021
Budget
$9,867,955
$13,141,086
75.09%
c
0
5
16
14
12
10
8
6
4
2
CHART II
Comparison of General Fund Unrestricted Fund
Balance to General Fund Total Expenditures
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
■Fund Balance 12Expenditures
CML-7
A significant factor continuously examined by the administration is full-time employees per thousand in
population. Until the increases scheduled in 2019, Sebastian has operated with fewer employees per
thousand in population than past years. This is illustrated in Chart III.
CHART III
Full-time Employees per Thousand Population
4
5.01 ''"O
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
The comparison of General Fund actual unrestricted fund balance to the General Fund total expenditures
is illustrated in Chart IV and Chart V. As stated in the adopted financial policies, the General Fund
unrestricted fund balance for declared national disasters is targeted at five million dollars ($5,000,000).
This target approximates an amount calculated to sustain City operations following such events. The
nationally recognized Government Finance Officers Association recommends the unrestricted fund
balance be no less than two months of the General Fund regular operating expenditures but experience
has shown that this would be inadequate for this City. With expenditures resulting from Hurricane
Matthew and Hurricane Irma fund balance was reduced but the City has recovered almost all of the
approved reimbursements from the State or FEMA (Federal Emergency Management Agency).
Nevertheless, the charts below reflect that the City has historically maintained a healthy General Fund
unrestricted fund balance. Such trends are reliable indicators of the financial stability of a community.
16 -
14
12
10
2-
CHART IV
Comparison of General Fund Unrestricted Fund
Balance to General Fund Total Expenditures
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
■Fund Balance D Expenditures
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CHART V
Percentage ofGeneral Fund Unrestricted Fund
Balance to General Fund Total Expenditures
50.0 %
0- 30.0% -
U
a 20.0%
10.0%
0.0%
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
In addition to the five million dollars ($5,000,000) for declared national disasters, the Financial
Policies have been expanded to add additional targeted funding amounts. Up to $275,000 is
targeted as a Capital Renewal and Replacement Reserve; $370,000 is targeted for Shortfalls in
Intergovernmental Revenues; and $350,000 is targeted for Employee Leave Payouts. In any year
that generates a surplus of revenue over expenditures, the City Council will determine the
amount to be added to each category.
BUDGET BY FUNCTION
Economic Environment
As reported by the University of Florida Bureau of Economic and Business Research, 2020 Estimates of
Population, the City's population is 25,658. This was a 1.02% increase over the prior year. Sebastian has
an approximate "build -out" rate of 75%.
The Sebastian Community Redevelopment Agency (CRA) experienced an increase in property values
this year from $106,992,159 to $113,478,211. Recent infrastructure improvements within the CRA area
are expected to improve the area and additional measures are being undertaken. The CRA will continue
the Facade, Sign and Landscaping Grant Program to award grants to local businesses and improve the
overall ambience of the district. It also has a program to encourage sewer hook-ups within the CRA area
and a stormwater plan for this specific area is being followed. The City continues to maintain and improve
the properties acquired at the working waterfront location. The City also provides support to several local
festivals that provide direct economic benefit to the community.
The City continues to utilize the web site for businesses, www.sebastianbusiness.com and to attract
retirees htti)://www.sebastianretirement.com. The website features information on economic incentives,
relocation and business development. The City strives to provide new businesses with information about
the community and promote the local Chamber of Commerce. An effort is underway to redesign the City's
websites and take measures to insure frequent updating with the most current information.
With the welcomed allocation of a portion of Indian River County's funding from the Federal Coronavirus
Aid, Relief, and Economic Security (CARES Act), the City successfully managed a Small Business Grant
Program to provide monetary help to those mandated to close or reduce services. Other businesses
could also apply by proving they had suffered lost income of 25% or more.
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Community Safety
The Sebastian Police Department has been working diligently to augment both operations and
expectations, since the agency received law enforcement accreditation from the Commission for Florida
Law Enforcement Accreditation nearly eighteen years ago. This designation markedly increased the
Department's ability to prevent and control crime through more effective and efficient delivery of law
enforcement services to the community. Primary reasons for seeking accreditation included: the necessity
to establish goals and objectives with provisions for periodic updating; constant reevaluation of whether
departmental resources are being employed in accordance with agency goals, objectives and mission;
constant reevaluation of departmental policies and procedures as documented in the department's written
directive system; to accommodate correction of internal deficiencies and inefficiencies before they
become public problems; and the opportunity to reorganize without the appearance of personal attacks.
Maintaining accreditation will continue to serve as a yardstick to measure the effectiveness of Sebastian
Police Department's programs and services, augmenting standards and practices agency wide. This
arrangement also assisted with determining the effects of personnel changes over the past several years.
Standards and performance measurements resulting from the accreditation process will continue to guide
both Sebastian Police Department and city administration in alleviating potentially adverse conditions.
Transportation
The City continues working on a long-term planning, modeling, study, and coordination with the
Metropolitan Planning Organization (MPO) of Indian River County regarding prospective future
transportation improvements. Some future City funded projects consist of sidewalk construction and road
improvements. Due to a State mandate, the City began a program in FY 2015 to replace City signs and
bring them into compliance with the State's specifications.
Recognizing the lack of resources allocated in the past for maintaining the roadways, the City in FY 2019
budgeted to perform a professional road condition assessment and document a systematic plan to insure
that road resurfacing is completed before conditions require a complete rebuilding. The FY 2021 budgets
for road resurfacing and road reconstruction reflect work identified as necessary based on that
assessment. Although most of the future roadwork is expected to be funded by Local Option Gas Taxes,
some of the roadways that have not been adequately maintained and now need to be rebuilt will be
funded by Discretionary Sales Taxes.
Airport
The Sebastian Municipal Airport Master Plan serves as the guiding document for airport planning.
Consultants have recently updated this valuable document. Numerous infrastructure improvements and
economic development projects have been completed, and others in the 'pipeline,' will lead to the
airport's economic viability and self-sustaining capability. These include major work on taxiways and
additional hangars. The ability to fund these large projects is made possible by grants from the Florida
Department of Transportation (FDOT) and Federal Aviation Administration (FAA), combined with a
relatively small amount of City matching funds.
Sebastian Municipal Airport's infrastructure is being developed to attract economic development
opportunities in an effort to stimulate the business climate and create jobs in our community. Airport funds
continue to be used to market the Administrative Building and the hangar and aircraft maintenance
buildings as business incubators. These activities have shown steady incremental progress toward airport
self-sustainability, along with complementing the City's economic development plans.
Physical Environment
To comprehensively address and implement long-term solutions to community drainage and other
stormwater related challenges, The City Council established a stormwater utility that levies an annual fee
on a per unit/property basis throughout the community. In Fiscal Year 2003-04, the City secured a
revenue bond dedicated specifically to large-scale comprehensive stormwater utility improvements. This
yielded $5.6 million committed to capital improvement programs that resulted in better drainage flow
dynamics citywide. The long-awaited Collier Creek Dredging project was completed utilizing these funds.
In FY 2013-14, the revenue bond was refinanced with a lower interest bank note. Until FY 2014-15, the
debt service was paid by the Stormwater Fund but it is now being paid from the Discretionary Sales Tax
Fund, in order to focus stormwater fees on stormwater operations and improvements.
CML-10
Stormwater maintenance has long been an important issue for City residents and a challenge for the City.
The stormwater fee was doubled to $10.00 per ERU (Equivalent Residential Unit) in FY 2018-19 to
provide additional revenue to be allocated for major capital projects that have been deferred during past
years. To provide better accountability and transparency, measures were taken with the FY 2018-19
Budget to account for all stormwater revenues and expenditures directly within the Stormwater Fund,
rather through transfers to the General Fund where operation and maintenance cost were previously
budgeted as a Division within General Fund.
Culture and Recreation
The City continues with efforts to devote sufficient funding for beautification and landscaping
improvements throughout the City. The organization remains acutely aware that properly maintaining this
infrastructure is a high priority for making the City an attractive location to both work and play. Therefore,
attention is given to providing the staffing and equipment necessary to properly maintain street medians,
rights -of -way areas and the green areas surrounding all City facilities. Efforts are being made to add or
enhance parks and recreation facilities. Recreation impact fees are budgeted in FY 2020-21 for
standardizing park signage and improving the parks and playgrounds.
In addition to making the parks and recreation facilities available for use by the public, the City operates a
public Golf Course facility. In recent years, a complete renovation of the Golf Course restaurant was
done, the irrigation system upgraded, the cart paths replaced and the greens completely rebuilt. With
these improvements, there is an expectation that the Golf Course will continue to attract customers and
be more self-supporting.
SUMMARY
The Proposed Fiscal Year 2020-21 Budget continues to represent the character of a City whose unique
identity distinguishes itself from other geographic areas of both Indian River County and throughout the
Treasure Coast. There are a lot of numbers, indicators, projections, charts and graphs in this budget
document. Rightfully so, being that this budget reflects Sebastian's vision and focus on improving the
quality of life for our citizens, businesses, and visitors respectively. This budget reflects Sebastian's
community values, goals, objectives, and ideas.
Because of good long-term forecasting, the City has maintained spending within the amount of
anticipated revenues, while experiencing no outward signs of lowering levels of service. The Fiscal Year
2020-21 Budget supports the City's sound financial position; continues to enhance our community's small
town atmosphere; encourages conservation initiatives; and is supportive of expanding private/public
partnerships and economic development.
Earlier this year, the nationally recognized Government Finance Officers Association awarded the
Distinguished Budget Presentation Award to the City for its Fiscal Year 2019-20 budget document. This
was the sixteenth consecutive year the City has received this honor. This award is the highest form of
recognition in governmental budgeting and represents a significant achievement by our City.
In closing, we wish to acknowledge the steadfast efforts and dedication of the employees of the City of
Sebastian. Sebastian has grown into a marquee community due in large part to their efforts. Special
recognition and very personal thanks goes out to the Management Team who assisted the Office of the
City Manager and the Administrative Services Department in preparing this year's budget submission.
With the hard work and dedication provided by all the employees and the Management Team, we are
confident in our ability to provide the same high quality services that the citizens demand and enjoy over
the years to come.
Respectfully submitted,
Kenneth W. Killgore, /J AIE.arlisle,
Administrative Services Dir for/CFO City Manager
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CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
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CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2021
BUDGET OVERVIEW
1
(CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
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(CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'II
COMMUNITY PROFILE
General Description
The City of Sebastian, Florida is located in Indian River County approximately midway through the east
coast of the Florida Peninsula (between Melbourne and Vero Beach) in an area known as the Treasure Coast.
It is recognized as the Home of Pelican Island, the first designated wildlife refuge in the United States.
The City was first incorporated as the Town of Sebastian in 1924. In the late 1950s General Development
Corporation purchased the land from the Mackle family of Miami and began the development of a planned
community that is now the City of Sebastian. The City has an estimated population of 25,658 living in an
area of approximately 14.6 square miles.
The City boasts beautiful well -maintained parks; maintains unobstructed views of the intra-coastal waterway
in the Indian River Lagoon along its riverfront district; has a close proximity to Atlantic beaches, has a good
number of shops and restaurants; and includes many churches. Several City festivals are celebrated each
year, plus there are monthly arts and crafts shows and concerts in the park. City managed services include a
well -respected police department, municipal golf course and airport. The City has a central location for
automobile traffic with easy access to I-95 and the Florida Turnpike.
Education
Sebastian is in the Indian River County School District, which is among the highest ranking systems in the
State of Florida. The City hosts five public schools: Pelican Island Elementary (PK through Grade 5);
Sebastian Elementary (PK through Grade 5); Sebastian Junior High Charter School (Grade 6 through 8);
Sebastian River Middle School (Grade 6 through 8); as well as the Sebastian River Senior High School
(Grade 9 through 12).
Higher education is also available in the Sebastian area. Indian River State College is the area's main four
year college. The main campus is located in Ft. Pierce, with a local campus in Vero Beach. There is also a
satellite campus in Sebastian. For those requiring more technical schooling, Florida Institute of Technology
(Florida Tech) is located in Melbourne, some 20 miles north of Sebastian. Sixty minutes to the northwest,
Orlando hosts a number of colleges and universities offering academic and trade curriculum.
Workforce
The largest major industry sector in the Sebastian area is Health Care and Social Assistance with 18.2% of
the employment, followed by Retail Trade with 16.1 % and Accommodation and Food Services with 10.6%.
The historical overall unemployment rate for the area over the past ten years and the projected
unemployment rate for the next ten years are greater than that of the state of Florida. The August, 2020
unemployment rate was 7.0%, as compared to 7.7% for Florida. 28.3% of the County's population holds a
bachelor's degree or higher, the area median age is 52.9 years and median household income is $58,228. The
local economy is fueled by retirees and seasonal residents, citrus production and exports, healthcare and
related services, residential construction, small service businesses and governmental and educational
services.
3
!CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET1
Major employers in the County are shown below along with their approximate level of employment as of
September 2019.
Major Employers in Indian River County
Establishment
School District of Indian River County
Cleveland Clinic Indian River Hospital
Indian River County
Publix Supermarkets
Piper Aircraft
Wal-Mart
Sebastian River Medical Center
John's Island
Indian River Estates
Visiting Nurse Association
Number of
Industrv/Product
Emulovees
Government
2,121
Health Care
2,027
Government
1,521
Food/Beverage
1,380
Manufacturer
1,000
Retail
806
Health Care
750
Residential/Resort
589
Retirement Community
486
Private Health Care/Hospice
484
Source: Indian River County Community Development Department
fl
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
Population/Growth
The City of Sebastian has once again started to show a reasonable level of population growth in the past few
years. At this point in its development evolution, the City has an approximate "build -out" rate of 75%.
Consequently, the City continues to face challenges relative to growth management, as there is a large
potential for it to grow and develop, both in residential and commercially zoned areas of the community.
With such dynamics, it can be anticipated that proposals for new commercial and industrial facilities will
likely be received in response to population growth. Accordingly, it becomes necessary to continue
initiatives to facilitate long-range planning and growth management practices to help reflect and govern
Sebastian's efforts to maintain and support its small town, good quality of life atmosphere.
t
c
0
c�
a
0
a
POPULATION PERCENTAGE INCREASE
2011
21,929
-4.33%
2012
21,995
0.30%
2013
22,188
0.88%
2014
22,622
1.96%
2015
22,296
-1.44%
2016
23,137
3.77%
2017
24,192
4.56%
2018
24,630
1.81 %
2019
25,168
2.18%
2020
25,658
1.95%
City of Sebastian Population
2011 to 2020
26,000 -
25,000
24,000
23,000
22,000
21 ,000
Year
i
r 1
Source: University of Florida, Bureau of Economic and Business Research
5
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
The Fiscal Year 2020/21 adopted budget continues to emphasize minimizing expenditures, yet adequately
funding the desired level of service. Reducing expenditures continues to be a challenge, as each year
becomes more difficult as the budgets have already been kept at a minimum. Despite the State mandated rate
increase limitations, the City has exercised many cost cutting techniques over the years to facilitate the
adoption of a lower millage rate. Major cost cutting techniques for a number of years included the
implementation of Employee Voluntary Early Retirement Incentive Programs, the elimination of positions,
furlough days, as well as zero budgets for new positions and minimizing purchases of capital items. With
finally seeing increases in taxable property values in the past several years, the City was able to address
deferred maintenance issues, replacement of capital items and the effects of having limited staffing for such a
long period. However, this year was an additional challenge due to the COVID-19 Corona Virus Pandemic
and the severe impact it is having on several major revenue sources.
TOTAL BUDGET SUMMARY
The annual budget for the City of Sebastian is divided into the following major components, which include
all appropriations for the city. The total budget for Fiscal Year 2020/21 is $28,785,372. The major
components include the following:
• Personal Services: This includes all the payroll cost for employees of the City, including overtime,
part-time, temporary and all the related employee benefits. The budgeted amount for this fiscal year
is $11,753,178, as negotiations on wage increases were not settled before this budget was adopted.
• Operating Budget: The operating budget finances the contractual fees, supplies, utility billings,
training/travel expenditures. The budgeted amount for this fiscal year is $5,289,562.
• Capital Budget: The Capital budget includes purchases of equipment, facilities and land, plus the
construction of city facilities, such as roads, drainage, and parks projects. The budgeted amount in
all Funds for this fiscal year is $5,595,429.
• Debt Service Budget: The debt service budget funds scheduled debt service payments for city's long-
term debts. The budgeted amount for this fiscal year is $674,369.
• Grants Budget: This includes payments to other individuals or organizations. $40,000 is appropriated
to continue the signage upgrade grant program in the Community Redevelopment Area.
• Transfers Budget: These are made between budgeted funds and total $4,123,985 in this fiscal year.
• Contingency/Reserve: The contingency/reserve appropriations are made up of unappropriated fund
balances available to cover emergency expenses or revenue shortages. The appropriations this fiscal
year to increase fund balances total $1,252,333.
The percentages of each component of the total budget are presented in the graph below.
FY 2020/21
Total Appropriations
Grants Transfers
Reserves
0.1% 14.2%
Debt Service \.-
4.4%
`
Personal
Services
2.7%
40.8%
Capital
ANo
Operating
19.4%
18.4%
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET)
FY 2020-21 BUDGET SUMMARY FOR ALL FUNDS
GENERAL SPECIAL DEBT CAPITAL ENTERPRISE
FUND REVENUE SERVICE IMPROVEMENT FUNDS
ESTIMATED REVENUES:
Taxes:
Ad Valorem
$ 4,563,724
$ -
$
Sales and Use Taxes
-
4,291,025
Utility Service
3,122,777
-
Licenses and Permits
149,200
-
Intergovernmental Revenue
2,534,751
443,884
Charges For Services
744,033
-
Fines and Forfeitures
50,900
1,000
Franchise Fees
1,462,101
-
Stormwater Assessment
-
2,039,714
Recreation Impact Fees
-
150,000
Miscellaneous Revenue
328,600
217,892
1,00C
TOTAL ESTIMATED REVENUES
$ 12,956,086
$ 7,143,515
$ 1,000
Transfers -In
185,000
-
400,961
Cash Balances Brought Forward
-
268,337
TOTAL ESTIMATED REVENUES,
BALANCES AND TRANSFERS
$ 13,141,086
$ 7,411,852
$401,961
EXPENDITURES/EXPENSES:
General Government
$ 4,206,125
$ -
$
Public Safety
6,298,518
-
Physical Environment
-
1,753,356
Transportation
1,239,456
262,910
Economic Environment
-
300,217
Culture and Recreation
1,110,085
-
Debt Service
-
243,340
400,529
TOTAL EXPENDITURES/EXPENSES
$ 12,854,184
$ 2,559,823
$400,529
Transfers -Out
-
3,900,619
Reserves
286,902
951,410
1,432
TOTAL EXPENDITURES/EXPENSES,
TRANSFERS AND RESERVES
$ 13,141,086
$ 7,411,852
$401,961
862,450
1,344,301 -
- 2,042,849
- 42,724
$ 1,344,301 $ 2,948,023
3,499,658 38,366
$ 4,843,959 $ 2,986,389
$ 649,595 $ -
373,500 907,149
900,000 -
2,776,864 383,195
144,000 1,429,715
- 30,500
$ 4,843,959 $ 2,750,559
- 223,366
12,589
TOTAL
ALL
FUNDS
$ 4,563,724
4,291,025
3,122,777
1,011,650
4,322,936
2,786,882
51,900
1,462,101
2,039,714
150,000
590,216
$ 24,392,925
4,123,985
268,337
$ 28,785,247
$ 4,855,720
7,579,167
2,653,356
4,662,425
300,217
2,683,800
674,369
$ 23,409,054
4,123,985
1,252,333
$ 4,843,959 $ 2,986,514 $ 28,785,372
7
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET,
SUMMARY OF REVENUES
Funding available to the city in FY 2020/21 from all sources is estimated at $28,785,247. As illustrated in the
graph below, tax revenues make up approximately 41.6% of total budgeted revenues. Tax revenues include
ad valorem taxes, discretionary sales tax, and utility service tax. Intergovernmental revenues make up 15.0%
of revenues. These are comprised of state shared revenues and federal grants, state grants, and local grants.
Charges for services represent an additional 9.7% of revenues, and are generated mainly by the enterprise
activities of the city.
City of Sebastian, Florida
Total Budgeted Revenue by Sources
MiscellaneoLL, FY 2020/21
2.1%
Recreation Transfers -In Cash Forward
Impact Fee_ 14.3%, .9%
0.5%
Stormwater Fees__�� axes
7.1
l
Franchise Fee -
5.1 %
Fines and 1
Forfeitures Charges For Intergo vemtnent Licenses and
0.2% Services9.7% 15.0% Permits3.5%
The table presented below summarizes changes in FY 2020/21 revenues compared to the FY 2019/20
original budget. Taxes increased 5.4% due to an increase in the ad valorem tax millage. Licenses and Permits
had an increase of 14.3% due to the currently higher level of permitting activity. Intergovernmental Revenue
shows a decrease of 16.0% due to reductions in funds received under the State Revenue Sharing program.
Charges for Services increased 9.5% due to adjustments to charges between Funds for administrative support
and maintenance services. Franchise Fees is increased 4.3% based on current levels of collection. Based on
actual collections, the Stormwater Assessment budget is being increased by 5.1 %. Miscellaneous Revenue is
decreased 32.9% due primarily to the anticipation of significantly lower investment returns. Recreation
Impact Fee projections were increased by 6.3% to more closely match recent trends. Transfers -In were
decreased 37.7% due to lower transfers from Special Revenue Funds to Capital Project Funds. Balances
Forward decreased due to using less of the reserve balances in Special Revenue Funds to pay for current year
capital projects.
Taxes
Licenses and Permits
Intergovernmental Revenue
Charges For Services
Fines and Forfeitures
Franchise Fees
Stormwater Assessment
Recreation Impact Fee
Miscellaneous Revenue
Total Operating revenues
Transfers -In
Balances Forward
Total Revenues
Total Budgeted Revenue
Budget Budget Budget
FY 2017/18 FY 2018/19 FY 2019/20
10,421,873 11,010,564 $ 11,364,822
790,900
5,909,988
2,235,194
56,000
1,333,454
998,000
163,800
357,609
$ 22,266,818
4,082,381
499,230
$ 26,848,429
936,400
6,707,490
2,344,357
51,500
1,394,340
1,995,000
163,800
577,070
$ 25,180,521
6,071,742
481,117
$ 31,733,380
884,700
5,145,354
2,544,207
40,800
1,401,716
1,940,000
141,050
880,249
$ 24,342,898
6,616,088
2,287,774
$ 33,246,760
Budget
FY 2020/21
$ 11,977,526
1,011,650
4,322,936
2,786,882
51,900
1,462,101
2,039,714
150,000
590,216
$ 24,392,925
4,123,985
268,337
$ 28,785,247
Increase
(Decrease)
$ 612,704
126,950
(822,418)
242,675
11,100
60,385
99,714
8,950
(290,033)
$ 50,027
(2,492,103)
(2,019,437)
$ (4,461,513)
% Increase/
Decrease
5.4%
14.3%
-16.0%
9.5%
27.2%
4.3%
5.1%
6.3%
-32.9%
0.2%
-37.7%
-88.3%
-13.4%
'u
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
The following is an overview and analysis of all the major revenue sources for the city. The overview
provides a description of the revenue and the authority to collect such revenue. The analysis provides up to
ten years trend for each major revenue source.
Taxes
Ad Valorem Taxes
Florida Statutes provide the authority for municipal governments to adjust their property tax rates. Article 7
of the Florida Constitution allows municipalities to levy property taxes (section 9), creates the homestead
exemption (section 6) and exempts motor vehicles (automobiles, boats, and mobile homes) from property
taxation (section 1). The value of property is determined by the County Property Appraiser (Florida Statute
192.042). The Property Appraiser assesses each property within the County for that property's value in its
highest and best use. Any applicable exemptions are deducted from this total to arrive at the taxable value.
Millage rates are charged against the taxable value to arrive at the total tax on each parcel. One mill equals a
$1 tax for each $1,000 of taxable value. Due to discounts, non -payments and possible Value Adjustment
Board changes, it is prudent to budget at less than 100% of assessed property tax revenue. Florida Statute
200.065(2)(a)l requires cities to budget at least 95% of the certified tax proceeds. In FY 2020/21 the City
has budgeted at 96% or $4,563,724 for current ad valorem tax collections.
Ad valorem taxes, or property taxes, provide approximately 35.2% of the City's General Fund revenues. The
graphs below illustrate a significant decline in ad valorem revenues and property value until FY 2012/13 and
then some amount of recovery since then. The FY 2020/21 property value shows an increase from the
previous year final levy due to additions to the tax roll and increases in taxable assessed values. A summary
of the City's millage rates and tax collections since 1998 is located in the schedule section of this document.
City of Sebastian, Florida
Ad Valorem Revenues
$5 -
N
c $4
$3
$2
$1
$0
If If If 1�11
Of
1
City of Sebastian, Florida
Taxable Property Values
$2,000 -
N
o $1,500
M $1,000
$500
$0 T ,
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Of
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
Utility Services Tax
Utility Services Tax is a tax levied on purchases of electricity, water, LP gas and natural gas services on
customers within the city limits. A rate of 10% of the monthly purchase price is applied for such services.
Tax is collected per Florida Statute 166.231 and City Code of Ordinances Sec. 94-26. The majority of the
Utility Services Taxes is from the Electric Utility Service Tax. For FY 2020/21, $1,912,016 is estimated to
be received from this tax on electric service based on trend analysis. The Utility Services Tax revenues are
recorded in the General Fund and they provide 23.8% of General Fund revenues. The graph below illustrates
historical and projected collections in Utility Services Tax, which is consumption driven.
4
City of Sebastian, Florida
Utility Services Tax
$2,500,000 - - - ------
$2,000,000 - -
$1 ,500,000 - - - - - - - - -
$1,000,000- - - - - - - - - - - - - - -
$500,000 -
$0 T
�o�o�oyo,yoyo0o0o�oyo61fl oryo,yo
If
Communication Service Tax
The Communication Service Tax replaced the franchise fee for dealers of communications services
(including, but not limited to, phone and cable TV services). The tax in the city is 5.22% of the sales price on
all taxable sales of communication services provided within the municipality. The revenue estimated for the
FY 2020/21 is $813,612. The revenue estimate is based on trend analysis and the estimate provided by the
Legislative Committee on Intergovernmental Relations (LCIR). The Communication Service Tax is recorded
in the city's general fund.
Discretionary Sales Tax
The discretionary sales tax is the seventh -cent or an additional one -cent sales tax levied by Indian River
County. Indian River County voters originally passed the Optional One -cent Sales Tax in March 1989 to be
used for infrastructure needs of the County over a fifteen -year period. It was extended in November of 2002
and again in November of 2016, with fifteen -year extensions approved by voter referendums and is now in
place until December 31, 2031. The tax funds are distributed to participating cities within the County on a
percentage basis determined by the city's population. The City receives the monthly distribution
approximately two months after the retail sales take place. For FY 2020/21, $3,581,025 is estimated to be
received based on the trend analysis and the estimate provided by the Legislative Committee on
Intergovernmental Relations (LCIR). The revenues from the Discretionary Sales Tax are recorded in a
special revenue fund.
10
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
The Discretionary Sales Tax funds can only be used to finance, plan, and construct infrastructure, land
acquisition for recreation or preservation, and land improvement. Therefore, it serves to reduce the burden of
such costs on ad valorem and other taxes. The graph below illustrates a steady increase in Optional One -Cent
Sales Tax from FY 2007 but a decline for FY 2021 due to the COVID-19 Corona Virus Pandemic.
City of Sebastian, Florida
Discretionary Sales Tax
$4,000,000 -
$3,000,000 - -
$2,000,000 - - - -
$1,000,000 JET
- - - -
$0
Local Option Gas Tax
The Local Option Gas Tax is a six -cent per gallon tax levied by Indian River County. The tax funds are
distributed to participating cities within the County on a percentage basis determined by the city's population
and amount of annual transportation -type expenditures. The amounts available for distribution are affected
by changes in consumer driving patterns caused by variations in fuel costs and general economic conditions.
For FY 2020/21 the revenue is projected to be lower at $710,000 due to the COVID-19 Corona Virus
Pandemic. The Local Option Gas Tax revenues are recorded in a special revenue fund. The revenue is
restricted for use in transportation expenditures, thus reducing the burden of such costs on ad valorem taxes.
City of Sebastian, Florida
Local Option Gas Tag
$800,000
$600,000 - -
$400,000-
$200,000 — — — — — — — — —
$0
^o'`ti o'`3 0`° o'``' o�0 0'`10'`� o'`o dL° N
dL
r 0
FRANCHISE FEES
Franchise fees are paid by utility providers (electricity, solid waste and natural gas) for their use of city
streets and property in providing their services. The solid waste and natural gas franchise fee is 6.0% of gross
revenue collected. The electric franchise fee is 5.9% of the utility provider's gross receipts. The majority of
the city's franchise fee revenue is from electric franchise fees. Electric franchise fees have grown along with
population over the last few years. FY 2020/21, $1,462,101 is budgeted as franchise fees revenues.
11
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
Franchise fee revenues are recorded in the General Fund. The graph below illustrates a slight decline in total
franchise fees until 2013 and then a steady rise since that time.
a
City of Sebastian, Florida
Franchise Fees
$2,000,000 - — ---_I
$1,500,000
$1,000,000 — — — —
$500,000 — — — —
$0
cb
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5
INTERGOVERNMENTAL REVENUES
Local Half -Cent Sales Tax
Sales Tax, pursuant to Chapter 212 Florida Statutes, are collected by businesses and remitted to the State of
Florida. In 1982, the Florida Legislature created the "Local Government Half -Cent Sales Tax Fund"
program. The program is administered by the Florida Department of Revenue. Monies in this trust fund are
distributed monthly to eligible counties and municipalities. The City receives the monthly distribution
approximately two months after the retail sales take place. The Legislative Committee on Intergovernmental
Relations (LCIR) provides a forecast of the estimated sales tax distribution. As part of the Half -Cent Sales
Tax program, the Florida Legislature earmarks a percentage of the State sales tax collected in each county
for distribution to cities in that county according to a population based formula (Florida Statute 218.61). As a
result of legislation (HB 113-A), effective July 1, 2004 the percentage of sales tax revenue allocated for
distribution to cities was reduced from 9.653% to 8.814%. Under the legislation, cities were to be "held
harmless" by a corresponding increase in Municipal Revenue Sharing.
The Local Half -Cent Sales Tax is recorded in the General Fund. The graph below illustrates how collections
declined until 2010 but have steadily increased since then. The anticipated revenue for FY 2021 is based on
trend analysis and the forecast provided by the Legislative Committee on Intergovernmental Relations
(LCIR). The revenue estimate reflects the authorized changes in the State's sales tax share of the Local
Government Half -Cent Sales Tax Program that are incorporated within Chapter 2003-402, L.O.F (Laws of
Florida) and Chapter 2003-404, L.O.F.
f i
City of Sebastian, Florida
Local Half -Cent Sales Tax
$2,500,000 -
$2,000,000
$1,500,000
$1,000,000
$500,000
$0 —
O� 1O N� .10 NO <\ 1O NO, �p ,N
�O �O r10 r10 r10 rL0 r10 r10 �O r10 rL0 r10 r10 r10 r10
N /
12
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
CHARGES FOR SERVICES
Buildine Department Revenues
The Building Department is an enterprise operation of the City. A major part of the Building Department
Revenue sources is building permit fees. Building activities are very sensitive to economic changes, and this
type of revenues can quickly decline if there is a downturn in the economy. The City experienced a
slowdown for several years but increased activity in recent years has resulted in substantial growth in permit
fees collections. The graph below reflects this change. Building Department revenues are continuously
monitored; any adjustments to reflect economic changes can be made during the budget year, if need be.
City of Sebastian, Florida
Building Permit Fees
$1 ,000,000 - - --
$800,000
$600,000 -
$400 ,0 00 I -
$200,000-
$0 . . . T . . . . . . . .
,yo ,yo ,yo Iyo �o �yo ,yo ,yo ,yo 00 ,yo ,yo �o ,yo lo
of
Stormwater Assessment Revenues
The City of Sebastian started to assess city residents Stormwater Utility Fees for the purpose of managing the
City's stormwater system in Fiscal Year 2001/02. The fee was based on a single residential ERU in the
amount of $4.00 per month, or $48.00 per year (City Ordinance 0-01-16, 0-04-15, and 0-05-16). This
revenue source is used to provide a dedicated funding source for the purpose of managing the city's
stormwater system, to prepare, construct and manage betterments and improvements to the stormwater
system, to regulate the use of the stormwater system, and perform routine maintenance and minor
improvements. The revenue estimate is based on actual residential ERU as of August 31 st each year. The
City increased the fee from $4.00 to $5.00 per month per ERU for FY 2012/2013. Then for FY 2018/2019, in
order to increase funding for necessary capital improvements, the fee was increased to $10.00 per month. For
the FY 2020/21, the revenue is estimated to be a net amount of $2,038,668. The Stormwater Utility Fee
revenues are recorded in the Special Revenue Fund. The graph below illustrates past and anticipated
collections of Stormwater Utility Fees.
# a
City of Sebastian, Florida
Stormwater Utility Fees
$2,500,000 - -----
$2,000,000
$1 ,500,000 -
$1 ,000,000 H H H
$500,000
yo�o�o�o�o,yo�o,yo,yoyo�o�o�oAQ0
*4 of
13
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
SUMMARY OF APPROPRIATIONS
City services are provided through the City Council, three charter officers, operating departments/divisions
(excluding the Stormwater Department, Golf Course, Airport Administration, and Building Department), and
these are all supported by the General Fund. The Exhibit S-1 on the following page compares the General
Fund departmental expenditure budget for FY 2020/21 to the amended expenditure budget for FY 2019/20.
The total decrease of .01 % for the General Fund reflects a small decrease in personnel cost because
negotiations on wage increases were not settled before this budget was adopted. There was also a decrease in
operating expenditures, a decrease in capital outlays and elimination of transfers to other funds. Notable
changes in appropriations for individual departments are:
❑ City Council decreased 5.30% due to decreases to travel and telephone accounts.
❑ City Manager increased 3.23% to reclassify a position charged with additional responsibilities.
❑ City Clerk decreased 7.83% due to needed to cover election costs.
❑ City Attorney increased 15.06% to cover an entire year of working as a full-time employee.
❑ Administrative Services went down .32% from savings in group health insurance premiums.
❑ Management Information Services is 6.11 % less because last year included paying a consultant.
❑ Police Administration is down 27.10% because of positions transferred to the Detective Division and
because last year included accrued leave payouts due with the Chief s retirement and Deputy Chief s
taking of the DROP option.
❑ Police Operations is up 1.99% mostly due to an increase in the budget for overtime.
❑ Police Detectives increased 23.5% from the transfer of positions from Police Administration.
❑ Police Dispatch is up just .01 % as increases from some accounts were offset by reductions in others.
❑ Code Enforcement is up by .91 % with minor increases in training offset by other small reductions.
❑ Roads and Maintenance increased 3.75% to fund more for engineering services and vehicle repairs.
❑ Fleet Management is up .45% with adding a welder being offset by reductions to other accounts.
❑ Facilities Maintenance is down 3.62% because last year included more equipment purchases.
❑ Cemetery increased 22.12% from accrued leave payouts due with the Supervisor's planned retirement
and increased grounds maintenance cost resulting from adding the new cemetery area.
❑ Leisure Services went down 6.76% from reductions in the amount of capital items budgeted.
❑ Community Development is down 20.77% because last year included more for consulting fees.
❑ Non -Departmental increased 22.34% due to funds earmarked to cover the possible costs of pending
legal actions, as well as wage increases that had not been determined when this budget was adopted.
14
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
Exhibit S-1
Appropriation Comparison by Department/Division
General Fund
FY 19/20 %
Org FY 16/17 FY 17/18 FY 18/19 Amended FY 20/21 Increase Increase
Code Description Budget Budget Budget Budget Budget (Deceasel (Decrease)
010001
City Council
$ 53,889
$ 54,893
$ 55,908
$ 63,080
$ 59,737
$ (3,343)
-5.30%
010005
City Manager
351,843
276,569
298,289
276,527
286,148
9,621
3.23%
010009
City Clerk
188,919
225,160
207,036
229,861
213,657
(16,204)
-7.83%
010022
Audio Visual
121,939
134,138
-
-
-
-
n/a
010010
City Attorney
101,720
101,554
104,914
181,738
197,538
15,800
15.06%
010020
Administrative Services
487,476
652,296
693,455
695,567
693,359
(2,208)
-0.32%
010021
Management Information Service
233,201
220,197
476,934
537,772
508,634
(29,138)
-6.11%
010041
Police Administration
724,996
893,551
858,496
1,095,279
862,635
(232,644)
-27.10%
010043
Police Operations
2,598,252
2,778,265
3,313,817
3,427,804
3,493,863
66,059
1.99%
010047
Police Detective Division
794,027
803,619
846,924
1,051,451
1,094,927
43,476
5.13%
010049
Police Dispatch Unit
581,361
597,355
646,273
653,693
653,778
85
0.01%
010045
Code Enforcement Division
166,499
173,549
183,672
191,648
193,315
1,667
0.91%
010051
Engineering
534,121
418,276
-
-
-
-
n/a
010052
Roads and Maintenance
591,718
615,953
965,960
991,997
1,028,229
36,232
3.75%
010053
Stormwater Utility
923,036
926,206
-
-
-
-
n/a
010054
Fleet Management
240,448
228,632
248,212
212,349
211,227
(1,122)
-0.45%
010056
Facilities Maintenance
265,037
314,412
421,180
575,943
560,688
(15,255)
-3.62%
010059
Cemetery
147,816
178,423
219,020
179,676
228,114
48,438
22.12%
010057
Leisure Services
925,284
926,176
1,248,340
1,194,420
1,110,085
(84,335)
-6.76%
010080
Community Development
267,729
421,109
396,147
589,724
507,450
(82,274)
-20.77%
010099
Non -Departmental
1,350,972
1,016,936
1,090,744
994,048
1,237,702
243,654
22.34%
Total General Fund Expenditures
$11,650,283
$11,957,269
$12,275,321
$13,142,577
$13,141,086
$ (1,491)
-0.01%
Exhibit S-2 compares the General Fund expenditure by category budget for FY 2020/21 with the projected
expenditures for FY 2019/20.
❑ Salaries and benefits reflect an increase of 1.4% primarily because of vacancies that reduced
budgeted expenditures during FY 2019/20.
❑ Operating expenditures decreased 2.1 % primarily because of extraordinary consulting work needed
to update the Comprehensive Plan and to redevelop the City's websites was expended in FY 2019/20.
❑ Capital outlay reflects a reduction in items being funded by General Fund.
❑ Transfers to Other Funds have been totally eliminated.
Exhibit S-2
General Fund Expenditures by Category
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Increase Increase
By Major Category Actual Actual Actual Proiected Budget(Decease) (Decrease)
Salaries and Benefits $ 8,175,533 $ 9,111,377 $ 9,828,141 $ 9,728,850 $ 9,867,955 $ 139,105 1.4%
Operating Expenditures 2,838,568 3,183,431 3,092,214 2,833,102 2,772,319 $ (60,783) -2.1%
Capital Outlays 220,623 209,532 324,141 331,948 213,910 $ (118,038) -35.6%
Transfers to Other Funds 2,173,590 636,029 23,244 4,691 - $ (4,691)-100.0%
Total $ 13,408,315 $ 13,140,369 $ 13,267,740 $ 12,898,591 $ 12,854,184 $ (44,407) -0.3%
15
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
Exhibit S-3 compares the total expenditure budget by fund for FY 2020/21 to the projected expenditures for
FY 2019/20. It shows expenditures only and does not include increases to reserves.
Exhibit S-3
Total Budget Comparison by Fund
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21
Actual Actual Actual Projected Budgeted %
Expenditures/ Expenditures/ Expenditures/ Expenditures/ Expenditures/ Increase Increase
Fund Name: Expenses Expenses Expenses Expenses Expenses(Decease) (Decrease)
General Fund (1) $13,408,315 $13,140,369 $13,267,741 $12,898,591 $12,854,184 $ (44,407) -0.3%
Special Revenue Funds
Local Option Gas Tax (2)
1,041,154
392,564
747,454
510,633
1,006,250
495,617
97.1%
Discretionary Sales Tax (3)
3,313,096
2,563,711
1,610,546
7,565,351
2,935,619
(4,629,732)
-61.2%
Riverfront CRA (4)
301,304
530,082
507,484
572,193
345,217
(226,976)
-39.7%
Parking In -Lieu -Of
58,495
-
-
-
-
-
n/a
Recreation Impact Fee (5)
61,229
455,784
299,689
630,953
120,000
(510,953)
-81.0%
Stormwater Utility (6)
1,273,480
1,351,422
1,537,182
1,761,615
2,053,356
291,741
16.6%
Law Enforcement Forfeiture
15,999
-
21,491
6,062
-
(6,062)
n/a
Debt Service Funds
Stormwater Utility Notes
402,059
404,279
403,659
402,138
400,529
(1,609)
-0.4%
Capital Project Funds (7)
3,417,882
5,360,107
7,751,243
7,724,733
4,843,959
(2,880,774)
-37.3%
Enterprise Funds
Golf Course Fund (8)
Airport Fund
Building Department (9)
Total All Funds
1,743,660 1,632,202 1,335,211 1,546,378 1,503,081 (43,297) -2.8%
459,366 365,940 523,518 547,772 563,570 15,798 2.9%
915,153 1,329,280 694,694 757,632 907,149 149,517 19.7%
$26,411,192 $27,525,740 $28,699,912 $34,924,051 $27,532,914 $ (7,391,137) -21.2%
(1) General Fund shows a decrease in spending compared to last year's projected expenditures, as
wage increases that were not decided before this budget was adopted have not been budgeted.
(2) Local Option Gas Tax spending will increase with more allocated to road resurfacing, sidewalk
improvements and capital equipment purchases.
(3) Discretionary Sales Tax spending declined because of substantial funding was allocated last year
toward construction of a new public works facility.
(4) Riverfront CRA decreased because it had substantial funding last year toward wayfinding signage
and the sewer connection grant program.
(5) Recreation Impact Fee decreased because of the funding last year for the new Pickle Ball Courts.
(6) Stormwater Utility increased because of increased spending on capital projects and equipment, plus
funding to complete a Stormwater Master Plan.
(7) Capital Project Funds increased due to the large amounts allocated last year for the public works
facility and for matching funds on Airport grants.
(8) Golf Course Fund decreased because of capital projects that were funded last year.
(9) Airport Fund increased because it is paying back General Fund for cash flow loans needed to pay
contractors on reimbursable grant projects.
(10) Building Department increased due to adding a position next year and because a vacant position
budgeted last year is expected to also be filled.
!CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I
FUND BALANCE COMPARISON AND PROJECTED CHANGES
The City of Sebastian uses fund accounting to track revenues and expenditures. Fund Balance represents the
equity (assets minus liabilities) of each fund. Exhibit S-4 compares the actual fund balance and projected
fund balance change for each individual fund.
Exhibit S-4
FUND BALANCE COMPARISON AND PROJECTED CHANGES
Balance
Balance
Balance
Change in Fund Balance
Projected
Percentage
9/30/2018
9/30/2019
9/30/2020
Projected
Projected
Balance Change from
Fund Name
Actual
Actual
Estimated
Sources
Uses
9/30/2021
Prior Year
General Fund (1)
1 5,373,381 1
6,199,061 1
5,603,252 1
13,141,086 j
(12,854,184)1
5,890,154 1
-5.0%1
Special Revenue Funds
Local Option Gas Tax (2)
553,344
539,111
762,942
737,913
(1,006,250)
494,605
-8.3%
Discretionary Sales Tax (3)
3,554,598
5,584,627
1,519,593
3,670,203
(2,935,619)
2,254,177
-59.6%
Riverfront Ctl A (4/l
443,814
394,104
262,363
490,215
(345,217)
407,361
3.4%
Parkin�In-Lieu-Ot Fund (5)
54,598
55,991
57,835
4,376
0
62,211
11.1%
Recreation Impact Fee (6)
653,069
497,181
3,252
155,000
(120,000)
38,252
-92.3%
Stormwater Utih Fee Fund (7)
350,464
889,713
1,241,099
2,084,558
(2,053,356)
1,272,301
43.0%
Law EnforcemenNorfeiture Fund
44,122
37,056
32,877
1,250
0
34,127
-7.9%
Debt Service Funds
�Stormwater Utility Revenue Bonds
1 173,843 j
178,562 j
181,838 1
401,961 1
(400,529)1
183,270 j
2.6%1
Capital Project Funds (8)
General Capital Project
0
0
0
1,023,095
(1,023,095)
0
n/a
Capital Improvements
0
0
0
144,000
(144,000)
0
n/a
Transportation Improvements
0
0
0
1,277,600
(1,277,600)
0
n/a
Stormwater Improvements
0
0
0
900,000
(900,000)
0
n/a
Airport Improvements
0
0
0
1,499,264
(1,499,264)
0
n/a
Enterprise Funds
Golf Course Revenue Fund (9) (623,866) (672,196) (672,196) 1,503,081 1 (1,503,081) (672,196)1 0.0%
Airport Fund (10) (133,240) (143,566) (38,046) 563,570 (563,570) (38,046) 73.5%
Building Department (11) 350,937 1 573,806 742,141 1 919,738 (907,149) 754,730 31.5%
(Total All Funds I 10,795,064 I 14,133,450 9,696,950 I 28,516,910 I (27,532,914)I 10,680,946 I-24.4%I
(1) General Fund projected fund balance is expected to stay the same. Ad valorem taxes were based on a 3.1514 millage, which
was an increase from the 2.9399 levied last year.
(2) Local Option Gas Tax Fund are being allocated to road resurfacing in accordance with the paving program plan.
(3) Discretionary Sales Tax projected fund balance was decreased from spending on a new Public Works Compound.
(4) The Riverfront CRA is accumulating some portion of projected fund balance for future major improvements.
(5) The Parking In -Lieu -Of Fee has no planned expenditures and there are no outstanding agreements currently active.
(6) Recreation Impact Fee fund balance has substantially decreased from capital projects, such as the Pickle Ball Courts.
(7) Stormwater Utility Fee Fund revenues will be used for operational expenses and for additional capital improvements that
are expected to be better defined after completion of the Stormwater Master Plan.
(8) Capital Project Fund projected receipts are equal to amounts projected to be spent.
(9) Golf Course Fund shows anticipated revenues will equal expenses for FY 2021.
(10) Airport Fund's projected revenues are expected to exceed expenses in FY 2021.
(11) Building Department Fund continues to record revenues in excess of expenses and is accumulating reserves to dampen the
effects of any future economic slowdowns.
17
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET'
PERSONNEL SUMMARY BY DEPARTMENT/DIVISION
As with any service organization, personnel costs are a significant part of the total operating budget of the
city. For FY 2020/21, total personnel costs are approximately 66 % of the city's budgeted operating expenses.
Exhibit S-5 provides a comparison of staffing levels in recent years.
Exhibit S-5
FULL AND PART-TIME POSITIONS
Budget
Budget
Budget
Budget
Amended Budget
Budget
FY 2016/2017
FY
2017/2018
FY 2018/2019
FY 2019/2020
FY 2019/2020
FY 2020/2021
ent/Division
F/T
P/T
F/T
P/T
F/T
PIT
F/T
P/T
F/T
P/T
F/T
P/T
City Council
ty
0
5
0
5
0
5
0
5
0
5
0
5
City Manager
3
0
2
0
2
0
2
0
2
0
2
0
City Clerk
2
l
2
1
2
1
2
1
2
1
2
1
City Attorney
0
0
0
0
0
0
0
0
l
0
1
0
Administrative Services
5
1
6
0
6
0
6
0
6
0
6
0
Mgmt Information Svcs
2
0
3
3
4
2
4
2
4
2
4
2
Audio Visual
1
3
0
0
0
0
0
0
0
0
0
0
Leisure Services
9
18
8
17
12
18
12
7
13
6
13
4
Community Development
3
0
5
0
4
0
5
0
5
0
5
0
Police Administration
7
1
8
1
7
2
7
2
7
2
7
1
Police Operations
28
0
29
1
34
0
32
0
32
0
32
0
Police investigations
7
10
7
11
7
10
9
10
9
10
9
11
Police Dispatch
10
0
10
0
10
0
10
0
10
0
10
0
Code Enforcement
3
0
3
0
3
0
3
0
3
0
3
0
Engineering
3
0
0
0
0
0
0
0
0
0
0
0
Roads & Maintenance
9
0
8
0
10
0
10
0
10
0
10
0
Fleet Management
4
0
4
0
4
0
3
0
3
0
3
0
Facilities Maintenance
2
1
3
0
3
0
4
0
4
0
4
0
Cemetery
l
1
2
0
2
0
2
0
2
0
2
0
GENERAL FUND TOTALS
98
41
99
39
109
38
111
27
113
26
113
24
Stormwater Utility
8
0
13
1
14
1
13
1
13
1
13
1
Golf Course Administration
2
6
2
5
2
4
2
4
2
4
2
4
Golf Course Carts
0
16
0
14
0
14
0
10
0
10
0
10
Golf Course Total
2
22
2
19
2
18
2
14
2
14
2
14
Airport
3
0
3
0
2
0
1
1
1
1
1
1
Building DeDartment
5
1
6
0
7
1
7
1
7
2
8
2
SUB -TOTALS
116.0
64.0
123.0
59.0
134.0
58.0
134.0
44.0
136.0
44.0
137.0
42.0
TOTAL POSITIONS
180.0
182.0
192.0
178.0
180.0
179.0
FULL-TIME POSITIONS
148.00
152.50
163.00
156.00
158.00
158.00
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I
The FY 2020/21 budget reflects a total authorization of 158.0 full-time equivalent (FTE) positions to serve
the 2020 estimated population of 25,658. This is a staffing ratio of 6.16 FTE's per 1,000 population. From
the chart and graph below, the trend for the past few years is illustrated.
Population Number of FTE
Year
FTE
To Be Served
Per Thousand
FY
2012
140.00
21,929
6.3842
FY
2013
142.00
21,995
6.4560
FY
2014
146.50
22,188
6.6027
FY
2015
150.50
22,622
6.6528
FY
2016
149.00
22,296
6.6828
FY
2017
148.00
23,137
6.3967
FY
2018
152.50
24,192
6.3037
FY
2019
163.00
24,630
6.6179
FY
2020
158.00
25,168
6.2778
FY
2021
158.00
25,658
6.1579
Authorized Staffing Full-time Equivalent
Per 1000 population
10-Year Fiscal History
6.8 - -- -
6.6
6.4
6.2
6.0 —
5.8 ,
4 4 ti 4 4 4 4 4 4 4
Of
DEBT OBLIGATIONS
Debt Limits
Since neither State law nor the City Charter provide any fixed or arbitrary limits on the amount of debt which
may be incurred (other than the requirement to have General Obligation debt approved in advance by
referendum), the City Council has established the following debt service level policy as part of the city's
financial policy to ensure future flexibility.
Tvve of Debts Limits Actual as of 9/30/20
General Obligation debt 5% of the assessed valuation of 0%
taxable property
Maturity to 15 years
General Fund Debt Expense 8% of the General Fund 0%
expenditure budget
Variable Rate Debt 15% of the total debt outstanding 0%
"Pay As You Go" Financing Amount is less than $150,000 None
Maturity to 10 years
19
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
Debt Outstanding
The following table lists the city's debt obligations and commitments as of September 30, 2020. Each of the
two long-term notes include a covenant pledging special revenues. There is no outstanding debt related to the
General Fund and the city has no variable rate debt. The Stormwater Bank Note was used to refund a bond
issue that initially held an insured rating of AAA. The Paving Improvements Note was used to refund
another Bank Note with less desirable terms. The Golf Cart Lease Purchase was used to acquire a new fleet
of golf carts.
Debt Description
Stormwater Utility Revenue
Bank Notes 2014
Paving Improvements
Promissory Notes 2012
Golf Cart 60 Month Lease
Purchase 2017
Initial Principal Initial
Principal Remaining Interest Final Bond Rating/
Amount 9/30/2020 Rate Maturity Insurer
$5,630,000
$782,000
2% to 4.2%
2022
$2,296,000
$591,000
1.94%
2023
$313,152
$104,403
3.49%
2022
Effects on Current Operations
Security
Pledge
AAA/MBIA Stormwater Utility Fees
N/A Local Option Gas Tax
N/A N/A
Although stormwater utility fees are pledged to the Stormwater Utility Revenue Notes, the annual debt
service is currently being paid from discretionary sales tax revenues. This is a legitimate use of those
revenues and helps toward enabling stormwater utility fees to be applied to operational and current capital
improvement needs of the utility without being encumbered by the debt service payments. Local option gas
tax revenues are used to pay the debt service on the Paving Improvements Promissory Notes, which is an
allowed use of those funds, since the debt pertains to improvements to the City's transportation system.
Clearly, with the priority that must be given to those debt service payments, the net revenues available for
capital purchases and/or operating expenditures on the transportation system is reduced. Payments on the
Lease Purchase of the golf carts effects the net income from operations but also insures a well -maintained
fleet that is essential to insuring a pleasing golfing experience for the customers.
20
CITY OF
SEB�T�N
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2021
POLICIES
21
aff OF
SEAT"
HOME OF PELICAN ISLAND
MISSION STATEMENT
City of Sebastian elected officials, volunteer board and advisory committee members, and all employees
are committed to making Sebastian the most desirable city in the State of Florida to live, for businesses
to flourish and visitors to enjoy. Sebastian will become known as a city that superbly manages and
develops its human, natural and financial resources such that it is consistently able to provide and
improve upon its reputation as a highly attractive and safe community with enviable business and
recreational opportunities.
We will achieve this mission by implementing the following strategies that build on excellent work
already begun:
❑ Ensure that all employees, volunteers and advisory board members fully understand and will
work toward the achievement of the mission.
❑ Determine, through citizen committees, workshops and surveys, the most important stated and
unstated needs and expectations of the majority of our residents. Concurrently, seek to assess
both internal and external attitudes toward all major City sponsored programs designed to meet
those needs and expectations.
❑ Continually assess the City's recreational and cultural activities and work to provide an optimal
mix that satisfies our residents.
❑ Develop a Growth Management plan that recognizes the City's current and future growth needs.
❑ Continue to improve the budgeting process so that all human, natural and financial resources are
allocated and all capital improvements are developed and implemented consistent with this
mission.
❑ Design and implement an employee recruitment, training and development plan that finds, trains,
develops and retains people with the skills and talents needed to achieve the City's mission.
❑ Develop and promulgate an Economic Development Policy that will entice commercial
enterprises to Sebastian, thereby strengthening and expanding the City's financial resources.
❑ Continue to improve methods of communicating information to residents.
Each Department of the City of Sebastian will develop and accept responsibility for specific action steps
designed to achieve its portion of the mission. The City will review its mission statement annually and
measure its progress periodically based on completion of specific goals set forth in the annual budgeting
process. The final measure of success will be realization of the City of Sebastian's mission.
22
City of Sebastian, Florida
Financial Policies
City of Sebastian's financial policies set forth the basic framework for overall fiscal planning and management
and set forth guidelines for both current activities and long-range planning. These policies are reviewed
annually to assure the highest standards of fiscal management and were formally adopted by the City Council at
a public meeting on September 28, 2020. The City Manager and the Management Team has the primary role of
reviewing financial actions and providing guidance on financial issues to the City Council.
I. Overall Goals
The overall financial goals underlying these policies are:
1. Fiscal Conservatism: To ensure the city is in a solid financial condition at all times. This can be defined as:
A. Cash Solvency — the ability to pay bills
B. Budgetary Solvency — the ability to balance the budget
C. Long Term Solvency — the ability to pay future costs
D. Service Level Solvency — the ability to provide needed and desired services
2. Flexibility: To ensure that the city is in a position to respond to changes in the economy or new service
challenges without an undue amount of financial stress.
3. Compliance with All Statutory Requirements: As set forth by the State of Florida and the City ordinances.
4. Adherence to the highest Accounting and Management Practices: As set by the Government Finance
Officers' Association standards for financial reporting and budgeting, the Government Accounting
Standards Board and other professional standards.
II. Operating Budget Policies
The City Administrative Services Department, with support and general direction from the City Manager,
coordinates the budget process. The formal budgeting process begins in March and ends in September and
provides the primary mechanism by which key decisions are made regarding the levels and types of services to
be provided, given the anticipated level of available resources. Revenues and expenditures are projected on the
basis of information provided by City departments, outside agencies, current rate structures, historical data and
statistical trends.
A. Budget Process
The development of the budget is guided by the following budget policies:
1. A budget calendar will be designed each year to provide a framework within which the interactions
necessary to formulate a sound budget could occur and ensure that the City complies with State legal mandates.
2. The budget must be balanced for all funds. Total revenues and other available funds must equal total
estimated expenditures for each fund (Section 166.241 Florida Statutes requires all budgets to be balanced).
3. All operating funds are subject to the annual budget process and reflected in the budget document.
4. The enterprise operations of the City are intended to be self-supporting; i.e., current revenues are hoped to
cover current expenditures, including debt service.
An administrative service fee will be paid to the General Fund by each enterprise fund. This assessment is
calculated based upon a percentage (ratio of both the number of full-time equivalent employees of the enterprise
f ind/total number of full-time equivalent employees of the City and ratio of the operating budget of the
enterprise funds/total operating budget of the City) of total budgeted General Fund administration expenditures
(includes City Council, City Manager, City Attorney, City Clerk, Administrative Services, Management
Information Systems, Community Development and Facilities Maintenance). An administrative service fee is
assessed by the General Fund against the Community Redevelopment Agency (CRA) Fund of the City. This
assessment will be based on 75% of the pay and benefits of the Community Development Director/CRA
Manager and corresponds with the amount of time devoted to administrative support for the CRA.
23
City of Sebastian, Florida
Financial Policies
5. Pursuant to Ordinance 05-16, stormwater utility fees can be utilized to fund stormwater operations, in
addition to capital improvements. Stormwater operations were previously accounted for in the General
Fund and partially reimbursed with transfers from the Stormwater Fund. However, since the FY 2019
Budget, stormwater operating expenditures are directly accounted for within the Stormwater Fund to better
disclose how the fees are being used.
6. In no event will the City of Sebastian levy ad valorem taxes against real property and tangible personal
property in excess of 10 mills, except for voted levies (Section 200.081 of Florida Statutes places this
millage limitation on all Florida municipalities.)
7. The City will budget 96 percent of anticipated gross ad valorem proceeds to provide an allowance for
discounts for early payment of taxes (Section 200.065 of Florida Statutes states that each taxing authority
shall utilize not less than 95 percent of the taxable value.)
8. Employees covered by the Coastal Florida Public Employee Labor Agreement will have 9% of their wages
contributed to a pension plan offered by the Communication Workers of America. The locally administered
defined benefit pension plan for police officers will be funded in accordance with the required annual
contribution calculated by an independent actuary but no less than 14.6% of the covered payroll. All other
employees will have 9% of their wages contributed to a deferred compensation retirement program
sponsored by the International City Management Association.
9. The City will coordinate development of the capital improvement budget with the development of the
annual operating budget. Each item included in the capital improvement budget is reviewed for its impact
on the operating budget. The review quantifies four main factors, which are maintenance costs, improved
efficiency, reduction in liability exposure and savings from taking replaced items out of service. Other
considerations include the expectation of generating additional revenue, changes in personnel requirements
and consistency with the City's Comprehensive Plan.
B. Basis of Budgeting
The basis of budgeting for governmental funds (General, Special Revenue, Debt Service Funds, and Capital
Project funds) shall be prepared on a modified accrual basis of accounting. This means unpaid financial
obligations, such as outstanding purchase orders, are immediately reflected as encumbrances when the cost is
estimated, although the items may not have been received. However, in most cases revenue is recognized only
after it is measurable and actually available.
The budgets for the proprietary funds — Golf Course, Airport and Building Department — are prepared using the
accrual basis of accounting. Proprietary funds also recognize expenses as encumbered when a commitment is
made (e.g., through a purchase order). Revenues, on the other hand, are recognized when obligated to the City.
Purchase orders for goods and services received prior to the end of the current fiscal year will be eligible for
payment immediately following the close of the fiscal year. Encumbrances for all other purchases, excluding
the capital projects funds purchases, will automatically lapse at the close of the fiscal year.
The Comprehensive Annual Financial Report (CAFR) presents the status of the City's finances on the basis of
Generally Accepted Accounting Principles (GAAP). Since FY 2001, the CAFR has been prepared in
compliance with Governmental Accounting Standards Board (GASB) Statement 34 requirements. The CAFR
shows fund expenditures and revenues on both a GAAP basis and budget basis for comparison purposes. In
most cases, this conforms to the way the City prepares its budget with the following exceptions:
1. Any principal payments on long-term debt within the enterprise funds are applied to the outstanding
liability on a GAAP basis as opposed to being expended when paid on a budget basis.
2. Capital outlay within the proprietary funds are recorded as assets on a GAAP basis and expended on a
budget basis.
3. Depreciation expense is not budgeted.
4. Inventory is expensed at the time it is used.
5. Compensated absences liabilities that are expected to be liquidated with expendable available financial
resources are accrued as earned by employees on a GAAP basis as opposed to being expended when paid
on a budget basis.
24
City of Sebastian, Florida
Financial Policies
C. Guidelines
The Comprehensive Annual Financial Report (CAFR) presents the status of the City's finances on a basis
consistent with Generally Accepted Accounting Principles (GAAP). Therefore, a statement of net assets and a
statement of activities are presented for total governmental funds and total proprietary funds on an accrual basis
of accounting. Additional statements then identify major governmental funds and individual proprietary funds,
with the modified accrual basis of accounting used for Governmental funds and accrual basis of accounting
used for the proprietary and trust funds. In order to provide a meaningful comparison of actual results to the
final budget, the CAFR presents the City's operations on a GAAP basis with a reconciliation to presentations
of fund revenue and expenditures on a budget basis for the General, Special Revenue, and Debt Service funds.
Current revenues shall be sufficient to support current expenditures. The Administrative Services Department
will monitor each fund and make timely budgetary recommendations and adjustments to be sure no
expenditures are in excess of appropriations at fiscal year end, which is not permitted under Florida State
Statutes. The budget process and format shall be performance -based and focus on goals, objectives, programs,
and performance indicators. The budget will provide adequate funding for maintenance and replacement of
capital plant and equipment.
D. Budget Amendment
1. Changes to total fund appropriations and uses of contingency appropriations may only be approved by the
City Council.
2. Shifts in appropriations within fund totals may be done administratively on the authority of the City
Manager. In most cases the City Manager will request City Council's approval, since any significant item
prompting the change will usually go to the City Council (e.g., award of contract, additions to staff, contract
change order). Procedures for transfers between appropriations and delegation of budget responsibility will
be set by the City Manager.
3. A Budgetary Control System will be maintained to ensure compliance with the budget. Monthly operating
statements are provided to all Department Heads and Quarterly budget status reports will be provided to the
Citizen's Budget Review Board and the City Council comparing actual versus budgeted revenue and
expense activity for all budgeted funds.
E. Planning
The City will annually prepare and distribute to departments and the City Council a Five -Year Forecast for the
period beyond the next fiscal year. The forecast will include estimated revenues, operating costs and future
capital improvements included in the capital improvement plan, as well as projected fund balances.
III. Revenue Policies
A. Revenue Projections
The City shall estimate its annual revenues by objective and analytical processes. The City shall maintain a
diversified and stable revenue system to the extent provided by law to insulate it from short-term fluctuations in
any one revenue source.
B. User Fees
The City shall recalculate on an annual basis the full cost of selected activities currently supported by user fees
and charges to identify the impact of inflation and other cost increases. The City shall set fees and user charges
for the Golf Course and Building Enterprise Funds with the intent to have them fully support the total direct and
indirect costs of their respective operations, including any debt service and depreciation.
25
City of Sebastian, Florida
Financial Policies
IV. Performance Measurement Policies
A. Establishing Performance Requirements
Annually, each department shall develop departmental performance measures that correspond with the
department programs and file them with the City Manager's Office. Goals should be related to core services of
the department and should reflect stakeholder needs. The measures should be of a mix of different types,
including effectiveness, efficiency, demand and workload. Measures should have sufficiently aggressive
"stretch" goals to ensure continuous improvement.
➢ Workload — Measures the quantity of activity for a department (e.g., number of calls responded to).
➢ Demand — Measures the amount of service opportunities (e.g., total number of calls).
➢ Efficiency — Measures the relationship between output and service cost (e.g., average cost of the response to
a service call).
➢ Effectiveness — Measures the impact of an activity (e.g., percent of people who feel safe).
Department Directors shall establish performance measures for each program within their department. These
must be linked to the department wide goals and objectives being supported. Systematic and cost effective
methodologies must also be developed to monitor and project the established performance measures.
Supervisors shall insure that fair, objective and aggressive performance measures are identified for each
employee or work group that directly supports program goals and objectives and that an evaluation of the
success in accomplishing departmental measures are part of the employee's annual performance review.
B. Reporting Performance
Quarterly summaries of progress on goals and objectives and departmental performance measures will be
provided to the Administrative Services Director for publishing in the City Council's Quarterly Budget to
Actual Report.
V. Investment Policies
A. Investment Management
The City Administrative Services Department shall perform a cash flow analysis of all funds on a regular basis.
Disbursement, collection, and deposit of all funds will be scheduled to insure optimum cash availability. When
permitted by law, the City shall pool cash from each respective fund for investment purposes. The
Administrative services Director, as the City's Chief Financial Officer, shall select and manage all City
investments. Investments shall always be made with the priority focused on achieving safety, liquidity and
optimal return of the investments, in that order. Further detail on allowed investments is contained in a
separately published investment policy.
B. Investment Analysis
The Administrative Services Director shall review the investment policy established for investing surplus funds
to account for changes in legislation and market conditions on a regular basis. The Administrative Services
Director shall prepare quarterly investment portfolio reports containing information on the securities being held
and the returns of each investment category. The City's Chief Financial Officer shall meet and discuss any
changes in investment strategies or differences in investment holdings with an Investment Committee consisting
of the Administrative Services Director, the City Manager and a third person selected by the City Manager.
W
City of Sebastian, Florida
Financial Policies
VI. Capital Improvement Program Policies
A. Capital Improvement Plan
The City shall adopt an annual Capital Budget based on the Capital Improvement Plan and make all capital
improvements in accordance with it. Future capital improvement expenditures necessitated by changes in
population, real estate development, or in economic base will be calculated and included in the capital
improvement plan projections. The City will determine and use the most prudent financial methods for
acquisition of capital improvement projects based upon market conditions at the time of acquisition.
Capital Replacement Programs — The City shall forecast capital replacement and maintenance needs for at least
five-year periods beyond the budget year and update this projection each year. From this, a maintenance and
replacement schedule shall be developed and implemented. Funding for capital replacement may be obtained
through excess year-end surpluses as identified in the Use of Surplus Policies. Maintenance programs shall be
paid for on a pay-as-you-go basis. The City will determine and use the most prudent financial methods for
acquisition of capital equipment, based upon market conditions at the time of acquisition.
B. Definition
Capital improvements include streets, buildings, building improvements, park expansions/improvements, new
parks, airport runways, infrastructure improvements, and acquisitions of equipment. Projects in the Capital
Improvement Program generally cost more than $750 and last at least five years (with the exception of
computer software if $5,000 or greater). For accounting purposes, these lesser cost capital items are often
included, in order to easily reconcile the initial year with the capital accounts budgeted in that year's Operating
Budget. Significant allocations to some programs that do not meet the definition of capital items may also be
reflected in the Program in order to present the complete financial plan, although they may ultimately be
accounted for as operating expenditures.
C. Alignments
The City shall coordinate the development of the Capital Improvement Program plan with the development of
the Operating Budget, as well as ensuring compliance with the Comprehensive Plan Capital Improvement
Element. Future operating expenditures and revenues associated with new capital improvements will be
projected and included in the Capital Improvement Program Forecasts.
D. Project Approvals
Capital projects submitted for approval must be justified in terms of how the project supports the achievement
of the City's strategic priorities. The originating department of the capital improvement project will identify the
estimated costs and impacts on revenue and operating costs for each capital project proposal. Projects are
prioritized and approved based on the relevancy of the project to the City's strategic plan and the impact on the
end stakeholder(s).
E. Maintenance
The City shall maintain all capital assets at a level adequate to protect the City's capital investment and
minimize future maintenance and replacement costs.
F. Physical Inventory
An annual physical inventory will be conducted to ensure that all capital assets listed in the City's financial
system are accounted for, and that sufficient internal control over capital items is exercised. Further detail on
capital purchases and dispositions is detailed in a separately published policy.
27
City of Sebastian, Florida
Financial Policies
VII. Debt Management Policies
A. Market Review
The City's Administrative Services Director, in conjunction with the Financial Consultant, shall review its
outstanding debt annually for the purpose of determining if the financial marketplace will afford the City the
opportunity to refund an issue and incur less debt service costs. In order to consider the possible refunding of an
issue, a present value savings of at least three percent (3%) over the life of the respective issue should be
attained.
B. Debt Financing for Capital Assets
1. Short-term Borrowing
Short-term borrowing or lease/purchase contracts should only be considered for financing major operating
capital equipment when the Administrative Services Director, along with the City's Financial Consultant,
determines that this is in the City's best financial interest. Lease/purchase decisions should have the
concurrence of the appropriate department/division head and should consider the net cost after factoring in
anticipated maintenance expenditures.
2. Issuance of Long-term Debt
When the City finances capital projects or purchases by issuing long-term debt, it shall amortize the debt over a
term not to exceed the average useful life of the project(s) financed. Financing utilizing bank notes will be
preferred to avoid the higher issuance cost typically incurred with bonded debt. Except in the most unusual
instances, the City will seek competitive bids to assure it selects the financial institution with the most
advantageous terms.
If General Obligation Bonds are issued, the City's goal will be to limit the maturity to fifteen (15) years. When
possible, the City shall use a special assessment or self-supporting financing instead of general obligation
bonds, so those benefiting from the improvements will bear all or part of the cost of the project financed.
C. Debt Service Levels
Annual General Fund debt service expense, if any, will be limited to eight percent (8%) of the General Fund
expenditures budget.
The City will limit its total outstanding General Obligation debt, if any, to five percent (5%) of the assessed
valuation of taxable property.
The City will limit the amount of Variable Rate debt to fifteen percent (15%) of the total debt outstanding.
D. Bond Ratings and Full Disclosure
The City recognizes the importance of favorable bond ratings by the various rating agencies. Bond ratings will
be obtained when bonds are issued and will be regularly updated for the term of the issue. The Administrative
Services Director, along with the Financial Consultant, shall periodically review possible actions to maintain or
improve its bond ratings and shall maintain good communications with bond rating agencies and its bond
insurers about its financial condition. The Administrative Services Director shall coordinate all communications
to ensure a professional and factual response to any inquiries.
The City shall follow a policy of "full disclosure" in its Comprehensive Annual Financial Report and bond
prospectuses. The Administrative Services Director shall assure that all legally required filings are made in
regard to outstanding financings.
KP
City of Sebastian, Florida
Financial Policies
E. Decision Making and Analysis
The City's strategic planning and budgeting decisions are based on a number of processes currently in place.
The specific tools used are:
❖ Citizen Advisory Boards — (e.g., Citizens Budget Review Board) are teams made up of Residents and City
staff to address specific concerns and provide direction and feedback;
❖ Master Planning — Specific functions and processes are included in written plans, such as the
Comprehensive Plan, Stormwater Master Plan, Community Redevelopment Agency Master Plan and the
Airport Master Plan;
❖ Fiscal Impact Model — Allocation methodology that quantifies average and marginal revenues and the costs
of new development by land use type;
❖ Revenue Forecasting Model — Statistical time series analysis and tracking model of major revenue sources;
❖ Performance Measurement System — Quarterly performance evaluations and reports;
❖ Capital Budgeting Tools — Present Value Payback, Net Present Value Analysis, Own/Lease Analysis, and
Return on Investment (ROI) Analysis;
❖ Five -Year Financial Plan — Multi -year forecasting of revenues and expenditures beyond the next budget
year for all major City funds;
❖ Ten -Year Fleet Replacement Program — Equipment maintenance and replacement schedule covering the
useful life of all vehicle classes;
❖ Ten -Year Equipment and Maintenance Program - maintenance and replacement schedule covering the
useful life of all major equipment, other than vehicles;
❖ Financial Trend Monitoring System — Systematic analysis of major financial indicators;
VIII. Fund Balance Policies
On an annual basis, after the year-end audit has been completed, but no later than April 1, the City's Chief
Financial Officer shall update schedules of all fund surpluses and deficits, with projections of reserve
requirements and any plan for the use of any excess surplus for the current year in accordance with the
Financial Balance Policies and Use of Surplus Policies. This will be reviewed to ensure compliance with stated
and adopted policies, but also to analyze the total reserve and surplus picture to ensure that the policies as
adopted do not inadvertently create adverse effects. The City's Administrative Services Director shall provide
recommendations to the City Manager for any changes to the Fund Balance Policies and Use of Surplus Policies
based on needs identified in this analysis.
A. General Fund uncommitted and unassigned fund balances will be maintained at a target amount of five
million dollars ($5,000,000) as a reserve for declared natural disasters. This approximates an amount
calculated to sustain City operations in the aftermath of unforeseen or emergency events, such as hurricanes
declared to be natural disasters. Key assumptions of this calculation are:
a. That damage to City -owned and private property will amount to a loss of no greater than 30% in overall
property values;
b. That the damage occurs after the maximum proposed millage is established for the next fiscal year,
resulting in up to a year's delay before there is the option of increasing property tax revenues;
c. Property taxes, franchise fees, utility service taxes and other revenues will decline;
d. There would be significant public safety and public works employee overtime; large outlays for debris
removal; plus expenditures for repairing and replacing City facilities;
e. Reimbursements from insurance claims will occur within six months and FEMA claims will occur
within a year;
29
City of Sebastian, Florida
Financial Policies
B. In addition, the City shall assign any General Fund operating surplus for the fiscal year (revenues in excess
of expenditures) to restore the Capital Renewal and Replacement Reserve to a balance no greater than
$275,000. This Reserve is assigned for the purpose of allowing the City Manager to immediately proceed
with repairing or replacing essential equipment or facilities in instances where those items have not been
budgeted. Such expenditures shall be governed by the purchasing thresholds set by City Code Section 2-10.
The necessary budget adjustments for these items shall be reported to and approved by the City Council
along with the next Quarterly Financial Report.
C. Consideration shall also be given to establishing extra cushions for unanticipated events or extraordinary
expenditures, such as:
a. Uncontrollable shortfalls in intergovernmental revenue occurring due to poor economic conditions at
the State and National levels or the willful political action of those attempting to undermine home rule
and the effectiveness of City government. (General Fund receives about $3.7 million each year from
Communication Service Taxes, State Revenue Sharing, Motor Fuel Taxes and the Half -cent Sales
Taxes which is about 29% of its total revenues);
b. Significant payouts of unused employee leave accruals at the time they terminate. These are typically
manageable by covering them from the relevant department's other budgeted funds but the departure of
100% of the employees would create a total payout of about $1.4 million in wages alone. In response to
some emergency situations, the City could be faced with excessive voluntary departures or perhaps
mandatory layoffs due to the financial situation.
c. Unanticipated expenditures on capital outlays or capital replacements of such a magnitude that are
beyond the possibility of immediately funding within any legal or normally reasonable means.
(1) Although financing from financial institutions may be feasible in certain isolated cases, this
possibility may not be available should those creditors have to also consider other events the City
could be dealing with at the time.
(2) Additional cushions could be established in certain Special Revenue Funds (Local Option Gas Tax,
Discretionary Sales Tax, Community Redevelopment Agency and Stormwater Utility Funds) as a
capital reserve for this purpose.
d. The unfunded Police Pension Fund Actuarial Accrued Liability is also something that could possibly be
a concern. Annual contributions to the pension plan are calculated to cover the vested benefits being
accumulated by the Police Officers but the deficit occurs when plan changes are made or when
assumptions are changed or when certain assumptions such as investment income do not materialize.
An immediate payout is not required, since repayment of the deficit is allowed to be amortized and
calculated into future annual payment requirements. Some consideration could be given to either paying
more than required on the annual requirement or establishing another cushion of cash reserves in case
political forces create a mandate in the future to pay off the deficit.
e. Localized emergencies that may not be eligible for insurance or FEMA reimbursement, such as
flooding, tornados, sink holes, earth quakes, civil disorders, terrorism, explosions, fires, etc.
Emergencies of this nature would most likely impact operational accounts such as overtime pay
expenditures and utility tax and franchise fee revenues. To the extent possible without increasing tax
rates, a cushion of some amount would be warranted.
D. Target amounts should be established and reviewed annually during the budgeting process for each of the
above. Generally, the targets would be calculated as a reasonable percentage of the total based on a
rational analysis of the perceived likelihood of the event actually occurring and amounts that would be
sufficient to reduce the negative impact of the event to acceptable levels. At the discretion of the City
Council, the creation or replenishment of established target amounts will occur as soon as reasonably
possible without tax rate increases or further damaging ongoing levels of service to the public.
City of Sebastian, Florida
Financial Policies
E. In some instances, the City's Golf Course, Airport and Building Enterprise Funds may be impacted by the
foregoing emergency conditions. Certainly, the Golf Course and Airport may not have the resources that
might be necessary to effectively restore their operations. While considering the level of targeted cash
reserve balances in the General Fund and Special Revenue Funds, it must be recognized that these
operations may also need financial assistance to recover.
F. In conclusion, the following Fund Balance Policies for funding amount targets will be in effect:
a. Declared National Disasters - $5,000,000 Target Balance.
b. Capital Renewal and Replacement Reserve — Replenished Up to $275,000 from Operating Surpluses.
c. Shortfalls in Intergovernmental Revenues — $370,000 Based on 10% of Annual State Revenues.
d. Employee Leave Accrual Payouts — $350,000 Based on 25% of Accumulated Liability.
e. Capital Outlay Reserve — Set Aside 5% in Certain Special Revenue Funds:
i. Local Option Gas Tax — $37,000 based on 5% of budget of gas taxes.
ii. Discretionary Sales Tax — $176,000 based on 5% of budget for sales taxes.
iii. Community Redevelopment Agency — $19,700 based on 5% of budget for tax increment receipts.
iv. Stormwater Utility — $97,000 based on 5% of budget for stormwater fee receipts.
f. Unfunded Police Pension Liability — Address this by increasing annual contribution when possible.
g. Localized Emergencies — The severity of such events is difficult to envision, thus it is assumed that
other balances would have to be utilized.
h. The total funding target for General Fund to cover items a, b, c and d. would be $5,995,000, which
exceeds current balances. These are to be fully funded as soon as possible by using accumulated
Operating Surpluses that result from revenues exceeding expenditures.
IX. Use of Surplus Policies
It is the intent of the City to use all uncommitted or unassigned surpluses to accomplish three primary goals:
meeting fund balance policies, avoidance of future debt, and reduction of outstanding debts or liabilities. The
City will always avoid using fund balances or year-end surpluses to cover ongoing operating expenses.
A. Any surpluses realized in the General Fund may, at the discretion of the City Council, be used to restore
fund balance targets or other purposes in the following order of priority:
1. $5,000,000 target reserve for declared national disasters.
2. $275,000 maximum start of the fiscal year Capital Renewal and Replacement Reserve.
3. $370,000 target reserve for shortfalls in intergovernmental revenues.
4. $350,000 target reserve for payouts of terminating employee leave accruals.
5. Additional payments to reduce the Police Pension Trust Fund Unfunded Actuarial Accrued Liability.
B. After fully satisfying the fund balance targets or additional payments, surpluses may be used for the
following purposes, listed in order of priority:
1. Additional Cash Payments for Capital Improvement Program Projects. Using cash to purchase
capital items that may otherwise to be purchased with the proceeds from debt will reduce the future
debt burden of the City. This strategy may be beneficial but a financial analysis should be
performed to determine the greatest net present value savings.
2. Cemetery Permanent Trust Fund. After all other needs have been satisfied, excess surpluses may be
transferred to the Cemetery Permanent Trust Fund established to care for the Cemetery. The
amounts transferred shall be deemed corpus to the Cemetery Trust fund for funding Cemetery care
and maintenance.
3. Riverfront Redevelopment Agency. After all other needs have been satisfied; excess surpluses may
be transferred to the Riverfront Redevelopment Agency that has been established to provide
infrastructure and public facility needs in that area that will result in increased property values.
31
City of Sebastian, Florida
Financial Policies
C. Special Revenue Fund Surpluses
Local Option Gas Tax Revenue Fund — A target reserve will be maintained in an amount equal to five percent
(5%) of the annual budgeted gas tax receipts to alleviate the impact of a decline in amounts of collected revenue
and to provide sufficient funds for unanticipated transportation expenditures. Surpluses projected five years
beyond the budget year may exceed the target or be allocated toward additional eligible projects or programs.
Discretionary Sales Surtax Revenue Fund — A target reserve will be maintained in an amount equal to five
percent (5%) of the annual budgeted sales tax receipts to alleviate the impact of decline in amounts of collected
revenue and to provide sufficient funds for unanticipated replacements of eligible capital improvements or
equipment. Surpluses projected five years beyond the budget year may exceed the target or also be programmed
toward additional eligible capital infrastructure, payoff of the outstanding Stormwater Bank Notes or
forgiveness of some of the advances made for the construction of Airport Hangars A and B.
Community Redevelopment Agency — A target reserve will be maintained in an amount equal to five percent
(5%) of the annual budgeted tax increment receipts to alleviate the impact of a decline in amounts of collected
revenue and to provide sufficient funds for unanticipated projects or programs. Surpluses projected five years
beyond the budget year may exceed the target or also be programmed toward additional eligible projects or
programs that may be identified in the future.
Parking In -Lieu -Of Fund — Surpluses will be used to fund projects that add vehicle parking facilities or may
be held in reserve for projects that may be identified in the future.
Recreation Impact Fee Fund — Surpluses will be used toward additional projects to provide additions or
improvements to Parks and Recreation facilities or may be held in reserve for projects that may be identified in
the future. (Note that impact fee payments must be refunded if not appropriated within seven years).
Stormwater Utility Revenue Fund — A target reserve will be maintained in an amount of five percent (5%) of
the annual budgeted Stormwater fee receipts for the purpose of alleviating the impact of an unanticipated
decline in amounts of collected revenue and to provide sufficient funds for unanticipated capital improvements.
Surpluses projected five years beyond the budget year may exceed the target or be programmed toward
additional programs or eligible capital projects or be used for paying off the Stormwater Bank Notes.
X. Reporting and Analysis
To ensure compliance with the adopted financial policies, the Administrative Services Department shall prepare
analyses in conjunction with the annual budget process to assist departments/divisions with budget projections.
The analyses include the following:
➢ Five -Year Forecast of Revenues and Expenditures — Planning tool used by the Administrative Services
Department to forecast and project various funds (General, Local Option Gas Tax, Discretionary Sales Tax,
Recreation Impact Fees, Riverfront CRA, Stormwater Utility, Golf Course, Building, and Airport).
➢ Financial Trend Monitoring System — Set of financial trends and ratios used as leading indicators and as a
measurement of relative performance.
➢ Revenue Manual — Guide to the major revenue sources that indicates the source, calculation, legal
requirements, historical trends and accounting guidelines. Updated annually and included in the annual
budget document.
➢ Fund Balance and Reserve Analysis — The City's Administrative Services Director will review the fund
balance and reserve levels and produce a report annually on reserve levels as compared to policy goals.
32
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET'
FINANCIAL ACCOUNTING STRUCTURE
All operations of the City of Sebastian are accounted for by the use of fund accounting. This system
ensures the accountability of the City to its citizens, other governments, and creditors. Various funds are
established to track transactions for different types of resources. Each fund is a separate entity with its
own resources, liabilities, and residual balance. Departments within the City formed to carry out a specific
function are identified and accounted for within the system. Departmental functions may be funded from a
number of established funds. Funds with similar objectives, activities, and legal restrictions are grouped
together for reporting purposes.
Types of Funds
Governmental Funds: These funds account for general governmental activities, such as law enforcement,
which are largely supported by taxes and fees. They are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. All of the governmental funds are
budgeted funds, which include the following:
❑ The General Fund includes all sources of revenue the city receives that are not designated for a
specific purpose. General Fund money may be allocated by the City Council for any legal public
purposes.
❑ Special Revenue Funds account for resources received from special sources dedicated or
restricted to specific uses (such as certain grants and assessments).
❑ Debt Service Funds are utilized for reporting the accumulation of resources for, and the payments
of principal, interest, and other costs associated with long-term debt.
❑ Capital Projects Funds account for the accumulation and use of resources for the
construction/acquisition of buildings, land, infrastructure, and other capital facilities.
Enterprise Funds: These funds account for those activities, which are provided by government on a basis
consistent with private enterprise. Enterprise Funds are expected to be self-supporting through revenue
generated from the services provided. They are reported using the economic resources measurement focus
and the accrual basis of accounting. All of the enterprise funds are budgeted funds.
Permanent Funds: Permanent funds are used to report resources that are legally restricted to the extent
that only earnings, not principal, may be used for purposes that support the reporting government's
programs. All of the permanent funds are not budgeted funds.
Fiduciary Funds: The fiduciary funds are used to account for the collection and disbursement of monies
by the city on behalf of other governments and individuals, such as pension, cash bonds and refundable
cash deposits. All of the fiduciary funds are not budgeted funds.
33
ICITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
Description of All Funds
General Fund (001) - The General Fund is the general operating fund of the City. It is used to account for
all financial resources, except those to be accounted for in another fund. The majority of funding is from
ad valorem (property) taxes.
Special Revenue Funds -Special Revenue Funds are used to account for the specific revenues that are
legally restricted to expenditures for specified purposes.
Local Option Gas Tax Fund (120) — This fund is used to account for the government's share of motor
fuel tax revenues that are legally restricted to transportation related expenditures within the government's
boundaries.
Discretionary Sales Tax Fund (130) — This fund is used to account for revenues generated by the local
option one -cent sales tax. Monies are used for infrastructure improvements and equipment purchases.
Community Redevelopment Agency (CRA) (140) - The CRA is a blended component unit of the City
and is accounted for as a special revenue fund of the City. The Governing Board is the City Council.
Management has included the CRA in the audited financial statements in accordance with Governmental
Accounting Standards Board (GASB) Statement No. 14, "Defining the Financial Reporting Entity". A
separate budget adoption is required by the CRA Board; it is presented within this budget for adoption by
the City Council.
Parking In -Lieu -Of Fund (150) — This fund is used to account for revenues generated by the parking in -
lieu -of fee. Monies are to be used to expand public parking in the CRA area.
Recreation Impact Fee Fund (160) — This fund is used to account for recreation impact fees that are
restricted for use in the expansion or construction of recreational facilities.
Stormwater Utility Fee Fund (163) — This fund is used to account for fees collected on a per unit basis
that are restricted for the purposes of managing the City's Stormwater system.
Law Enforcement Forfeiture Fund (190) — This fund is used to account for the receipt of forfeited cash
and equipment associated with police activities and is restricted to police related equipment purchases and
community education initiatives.
Debt Service Funds - Debt Service Funds are used to account for the accumulation of resources for, and
the payment of, general long-term debt principal, interest, and related costs.
Stormwater Utility Revenue Bonds Debt Service Fund (263) - This fund is used to account for the
accumulation of revenues pledged to pay the principal, interest, and fiscal charges on the Stormwater
Utility Revenue Bonds, which were refunded by Bank Notes.
cm
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'1'I
Capital Proiect Funds - These funds are used to account for financial resources designated for the
acquisition or construction of major capital facilities, except those financed by enterprise funds.
General Capital Projects Fund (310) — This fund is used to account for major capital equipment
purchases and general capital construction projects. Governmental resources or State and Federal grant
revenues are used to finance the improvements in this fund.
Capital Improvements Fund (320) - This fund is used to account for the accumulated resources
associated with infrastructure improvements, such as parks and recreational facilities.
Transportation Improvements Fund (330) — This fund is used to account for transportation related
construction such as, roads, intersections, and sidewalks. These projects are normally funded with
governmental resources or proceeds from State and Federal grants.
Stormwater Improvements Fund (363) — This fund is used to account for the construction of stormwater
related improvements. Governmental resources and stormwater assessment fees are used to finance the
improvements in this fund.
Enterprise Funds - Enterprise funds are used to account for operations (a) that are financed and operated
in a manner similar to private business enterprises — where the intent of the governing body is that the
costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b) where the governing
body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is
appropriated for capital maintenance, public policy, management control, accountability or other
purposes.
Golf Course Fund (410) — This fund is used to account for the activities of the municipal golf course.
Airport Fund (450 and 455) — These two funds are used to account for the activities of the
municipality's general aviation airport. Airport Operations are accounted for in Fund 450 and capital
projects are accounted for in Fund 455. Capital projects are normally funded with revenues from the
Discretionary Sales Tax or interfund advances, leveraged with proceeds from State and Federal grants.
Building Department Fund (480) — This fund is used to account for the activities of the city's Building
Department.
Permanent Fund
Cemetery Permanent Fund (601) — This fund is used to account for principal trust amounts received,
sale of cemetery lots and related interest income. The principal and interest on the Permanent Endowment
portion of the trust may not be spent but the interest on it can be used either to make capital improvements
or maintain the community cemetery. The principal and interest on the Non -endowed funds portion may
be used for capital incidental to providing additional interment sites for future sale.
Fiduciary Funds
Pension Trust Fund (620) — This fund accounts for the activities of the Police Officer's Retirement
System, which accumulates resources for pension benefit payments to qualified officers.
Agency Fund (680) — This fund accounts for deposits placed by bidders and developers to guarantee
performance pursuant to bid or contract and for deposits for use of city owned buildings and parks to
guarantee performance pursuant to contract.
35
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'II
DEPARTMENT/DIVISION AND FUNCTION RELATIONSHIP SUMMARY
This table summarizes the relationship between City departments/divisions and the funds in the accounting
and budgetary groupings previously described. In addition, the accounting functions used to summarize
the operating expenditures/expenses for each department/division are listed.
General Stormwater
Enterprise
Department/Division
Function
Fund Fund
Fund
City Council
General Government
X
City Manager
General Government
X
City Clerk
General Government
X
City Attorney
General Government
X
Administrative Services
General Government
X
Management Information Systems
General Government
X
Community Development
General Government
X
Police Administration
Public Safety
X
Police Operations
Public Safety
X
Police Detective
Public Safety
X
Police Dispatch
Public Safety
X
Police Code Enforcement
Public Safety
X
Engineering
Transportation
X
Road and Maintenance
Transportation
X
Fleet Management
Transportation
X
Cemetery
Physical Environment
X
Facilities Maintenance
General Government
X
Leisure Services
Cultural/Recreation
X
Non -Departmental
General Government
X
Stormwater Utility
Physical Environment
X
Golf Course Administration
Cultural/Recreation
X
Golf Course Greens Division
Cultural/Recreation
X
Golf Course Cart Division
Cultural/Recreation
X
Airport Administration
Transportation
X
Building
Public Safety
X
CITY OF SEBASTIAN, FLORIDA
ORGANIZATIONAL CHART
Fiscal Year 2020/2021
CITIZENS OF
SEBASTIAN
CITY COUNCIL
BOARDS &
COMMISSIONS
CITY
CITY
CITY
CLERK
I
MANAGER
ATTORNEY
I
ADMINISTRATIVE
SERVICES
I
POLICE
I
BUILDING
I
COMMUNITY
DEVELOPMENT
I
CITY
ENGINEER
I I
PUBLIC LEISURE
FACILITIES SERVICES
I
GOLF
COURSE
FINANCE &
ACCOUNTING
ADMINISTRATION
PLANNING AND
ZONING
ROADS
��
I
FACILITIES
MAINTENANCE
1--�I
PARK
FACILITIES
RESOURCES HUMAN
OPERATIONS
COMMUNITY
REDEVELOPMENT
�STORMWATER
-�
FLEET
MANAGEMENT
RECREATION
PROGRAMS
AGENCY
MANAGEMENT
INFORMATION
INVESTIGATIONS
►I
CEMETERY
SYSTEMS
PROJECT
ACCOUNTING
DISPATCH
AIRPORT
CONTRACTS&
PROCUREMENT
CODE
ENFORCEMENT
37
CITY OF SEBASTIAN
FISCAL YEAR 2020-2021 BUDGET CALENDAR
DATE
DAY
EVENT
01 /08/20
Wednesday
City Council @6:00pm — Approve Budget Calendar and Budget Objectives
O1/13/20
Monday
Budget Review Advisory Board @6:OOpm — Introductory Meeting and Review of 41h
Quarter FY2019 Budget Report and Discussion of Budget Objectives
02/14/20
Friday
Departments Receive Forms and Instructions for Capital Improvement Program
03/13/20
Friday
Departments Submit Capital Improvement Program Request to Administrative Services
03/16/20
Monday
Budget Review Advisory Board @ 6:OOpm- Review I" Quarter Budget Report
03/25/20
Wednesday
City Council @6:OOpm — Approve 1 st Quarter Budget Report
04/20/20
Monday
Departments Receive Forms and Instructions on Operating Budget Preparation
05/15/20
Friday
Departments Submit Operating Budget Request to Administrative Services
O5/27/20
Wednesday
City Council @6:OOpm — Approve 2nd Quarter Budget Report
05/29/20
Friday
Estimate of Property Values Received from Property Appraiser
06/05/19
Friday
Complete Review of Department Request and Balancing of CIP and Draft Budgets
06/10/20
Wednesday
City Council and Budget Review Advisory Board Provided Recommended CIP and
Operating Budget documents
06/22/20
Monday
Parks and Recreation Board @ 6:OOpm — Review of Recreation Impact Fee Uses in CIP
06/23/20
Tuesday
DR-420 Certified Property Values Received from Property Appraiser
06/29/20
Monday
Budget Review Advisory Board @6:OOpm — Presentation of Draft CIP and Operating
Budget and Review of 2"d Quarter Budget Report
07/13/20
Monday
Budget Review Advisory Board @6:OOpm — Discussion on Proposed Millage to be
Recommended to City Council
07/20/20
Monday
Budget Review Advisory Board @6:OOpm — Continued Discussion on Proposed Millage
to be Recommended to City Council, If Needed
07/22/20
Wednesday
City Council @6:OOpm — Receive Budget Review Advisory Board Recommendation and
Approve Proposed Millage to be Submitted to Property Appraiser
07/23/20
Friday
Send DR-420 Proposed Millage Form to Property Appraiser
07/30/20
Friday
Planning and Zoning Board Provided the Draft CIP Summary
08/03/20
Monday
Budget Review Advisory Board @6:OOpm — Review 3`d Quarter Budget Report and
Update on Significant Changes to the Capital Improvement Program and Operating
Budget (if any)
08/06/20
Thursday
Planning and Zoning Board @6:OOpm — Approval of Capital Improvement Program
08/26/20
Wednesday
City Council @6:OOpm — Approve 3`d Quarter Budget Report and Presentation on CIP
and Budget Recommendations
09/02/20
Wednesday
First Public Hearing on County Budget
09/09/20
Monday
Final Adoption of School Board Budget
09/14/20
Wednesday
City Council @6:OOpm — Special Meeting for First Public Hearing on Millage and
Budget/Approval of Capital Improvement Program/Financial Policies
09/16/20
Wednesday
Final Public Hearing on County Budget
09/26/20
Saturday
Advertise the Tentative Millage and Proposed Budget
09/28/20
Wednesday
CRA/City Council Meeting @6:OOpm — Approve Community Redevelopment Agency
Budget/Final Public Hearing on Millage and Budget
09/29/20
Thursday
Send Resolution Adopting Final Millage to Property Appraiser
K:
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET'
BUDGET PROCESS
The Administrative Services Director coordinates the budget process. The formal budgeting process, which begins in
March and ends in September provides the primary mechanism by which key decisions are made regarding the levels
and types of services to be provided, given the anticipated level of available resources. Revenues and expenditures are
projected on the basis of information provided by city departments, outside agencies, current rate structures, historical
data and statistical trends.
Budget Planning Phase
The City maintains a Capital Improvement Program (CIP) as part of the Comprehensive Redevelopment Plan of the
City of Sebastian in order to plan for the future needs of capital facilities and infrastructures (see Capital Improvement
Program section). This plan covers a five-year period, and identifies major capital projects, as well as the means by
which they will be financed. The City adopts the annual capital budget along with the operating budget. As part of the
planning process, the operating impact of capital projects must be considered and incorporated into the operating
budget. The planning phase for the operating budget begins with the preparation of the budget instructions, examples,
and training materials.
Budget Preparation
The process of developing the operating budget begins officially in February of each year. The budget preparation
process provides department directors an opportunity to examine their program(s) of operation, to propose changes in
current services, to recommend revisions in organizations and methods, and to outline requirements for capital outlay
items. The City Administrative Services Department works closely with department/divisions to formulate
performance measures for the upcoming fiscal year and assist with proposed personnel changes.
In April each year, basic operating budget request forms, and data on prior year appropriations are distributed to the
departments. Each department director must compile a budget request for the new fiscal year and enter the budget
request and justification into the Microsoft Excel format forms.
Budget Review
During the budget review phase, the City Manager and City Administrative Services Department analyze proposed
personnel changes, operating and capital budget requests; review service levels and compile revenue estimates. Budget
recommendations regarding proposed personnel changes and capital request are based on: 1) program priorities as
submitted by department directors; and 2) available funding after current services are budgeted (funding levels
required to maintain the status quo). The City Manager's recommendations on operating and capital budgets and
proposed personnel changes are reviewed with department directors.
In early June, a briefing on the general status and relevant issues regarding the current year's budget is provided to the
Budget Advisory Committee. At the end of June, the City Manager's recommended budget is presented to Budget
Advisory Committee members and additional meetings are scheduled as determined by the Budget Advisory
Committee.
Budget Adoption
The formal adoption process begins with the City Manager's presentation and Budget Advisory Committee's
comments and recommendations to the City Council in August at a special budget workshop. The workshop provides
council members an opportunity to review the budget submission and capital improvement program to ensure that the
requests meet the best interests of the City of Sebastian and its citizens.
39
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
The final step before budget adoption is to hold two formal budget hearings to present the proposed millage rate and
budget. This essential step provides a means for the citizens to comment directly to the Mayor and City Council
regarding priorities. According to State regulations, the first public hearing must be held within 80 days of certification
of property values but not earlier than 65 days after certification. At this hearing, the City discusses the proposed
millage and tentative budget and announces the percent difference the proposed millage is from the rolled -back rate.
Within 15 days of the first hearing, the City must advertise its intent to adopt a final millage rate and budget. Finally,
the millage rate and budget are adopted by separate resolutions of the City Council at the second hearing which must
be held not less than two days or more than five days after the day that the advertisement is first published.
Budget Implementation
The budget process does not end with legal adoption of the budget. The Administrative Services Department staff
along with City departments, monitor the budget throughout the fiscal year. An integrated financial software system
provides budgetary control and various budgetary reports to aid in this process. Budget adjustments are allowed
through budget line item transfers and budget amendments. The budget amendment criteria are listed below:
1. Total fund appropriations changes must be approved by the City Council.
2. Uses of contingency appropriations or reserves must be approved by the City Council.
3. Shifts in appropriations within fund totals may be done administratively on the authority of the City Manager.
In most cases the City Manager will request City Council's approval since the item prompting the change will
usually go to the City Council (e.g., award of contract, addition of staff, contract change order). Procedures for
appropriation transfers and delegation of budget responsibility are established by the City Manager.
4. A Budgetary Control System is maintained to ensure compliance with the budget. Quarterly budget status
reports are reviewed by the Budget Advisory Committee and then provided to the City Council comparing
actual versus budgeted revenue and expense activity for all budgeted funds.
Any unexpended appropriations lapse at the close of the fiscal year.
.O
CITY OF
SE -LAN
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2021
BUDGET DETAIL
41
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
CITY OF
SEA' �N
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
42
CITY OF
SE13AST
im w a ti0 a� -
i L-.- � A�mw. N
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN, FLORIDA
►moo � I all
FISCAL YEAR 2020-2021
GENERAL FUND
43
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
GENERAL FUND
The General Fund is the main operating fund for the City of Sebastian. The General Fund budget for
Fiscal Year 2020-2021 is $13,141,086. The General Fund is used to account for all financial resources,
except those required to be accounted for in another fund.
As shown in the graph below, the largest source of revenue within the General Fund is Ad Valorem
Taxes, Utility Services Taxes, Franchise Fees and Intergovernmental Revenues. The majority of the
Intergovernmental Revenues comes from state shared revenues, such as the Local Half -Cent Sales Tax
and Municipal Revenue Sharing. Transfers -In from other funds represents 1.4% of revenues for the
General Fund.
4 a
General Fund Revenues
Source of Funds
Charges Fines and
Transfers -In
For Services Forfeitures Franchise Fees
1.4%
5.7% 0.4 11.1%
o
Miscellaneous
Revenue
2.5%
Utility Service
ntergovernm
Tax
Revenue
23.80%
19.3%
`Licenses and
Valorem Taxes Permits
34.7% 1.1%
y
City services are provided mainly through the General Fund revenues. The graph presented below shows
that 49.0% of total General Fund expenditures are allocated to public safety related activities. Other city
services are included in general government, transportation and parks and recreation.
4
Transp
9.;
General Fund Expenditures
Use of Funds
Parks and
Recreation
Public Safety
49.0%
General
r ovemment
32.7%
a
�J
44
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
TABLE G1
GENERAL FUND REVENUE
Code: 001501
The Fiscal Year 2020-2021 adopted budget for General Fund Revenue and Interfund Transfers is $13,141,086. This is $242,495 more than the projected actual General
Fund Revenue and Other Sources for 2019-20 of $12,898,594.
Descrartion
Taxes and franchise fees
licenses and pemtits
Inter -governmental revenue
Charges for service
Fines and forfeits
Interest earnings
Rents and royalties
Sales of assets
Contributions/donations
Other miscellaneous revenues
Total revenues
Interfund transfers
Total revenues and interfund transfers
Appropriated from Fund Balance
Total revenues and other sources
FY 16/17
Actual
7,785,255 $
135,899
2,807,990
312,760
70,411
55,587
119,298
43,806
25,420
68,932
11,425,359 $
663,569
12,088,928
1,319,386
13,408,315 $
FY 17/18
Actual
7,911,624 $
165,922
4,388,228
391,054
47,701
89,567
126,012
58,084
45,270
78,529
13,301,990 $
704,638
14,006,628
Fiscal Year 2020-21 Adopted Budget Revenues -
Major Current Level Changes from FY 2019-20 Projected Revenues:
14,006,628 $
FY 18/19
Actual
8,167,747 $
146,812
3,613,868
548,100
50,997
131,534
139,750
29,805
28,996
91,583
12,949,191 $
23,928
12,973,119
294,622
13267,741 $
Amended
FY 19/20 FY 19/20
Budeet
Proiected
8,371,186
$ 8,389,383 $
162,200
154,200
3,105,872
2,628,111
698,866
640,887
39,800
50,650
172270
61,500
128,000
143,000
60,000
50,000
21,719
16,050
84,575
117,100
12,844,488
$ 12,250,881 $
25,000
51,901
12,869,488
12,302,782
273,089
595,809
13,142,577
$ 12,898,591 $
1. Taxes and franchise fees -Increase primarily due to additional ad valorem taxes from increasing the millage from 2.9399 to 3.1514.
2. Hcenses ad permits -A slight decrease in business tax receipts is projected.
3. Intergovernmental - A decline is projected in the amounts received from State Revenue Sharing.
4. Charges for sertice - Charges are expected to return to past year levels, which were affected by the Pandemic.
5. Fines and forfeits - A minor increase is projected.
6. Interest earnings - A drop-off in interest rates was already experienced, so income is expected to be at this low level.
7. Rents and royalties - No change in rental agreements are anticipated.
8. Sales of assets - No change in these revenues are expected.
9. Contributions/Donations - Anticipating a further decline in these revenues.
10.Other miscellaneous revenues - A slight decline is expected.
11. Interfund transfers -This will increase due to the Airport making a one-time transfer.
FY 20/21
Budeet
Difference
9,148,602
$ 759,219
149200
(5,000)
2,484,751
(143,360)
744,033
103,146
50,900
250
61,500
-
143,000
50,000
8,000
(8,050)
116,100
(11000)
12,956,086
$ 705,205
185,000
133,099
13,141,086
838,304
-
(595,809)
13,141,086
$ 242,495
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
GENERAL FUND REVENUE DETAIL
Code: 001501
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY20/21
Number Description
Actual
Actual
Actual
Budget
Proiected
Budget
TAXES
311000 Current Ad Valorem Taxes
3,726,976
3,703,536
3,861,686
3,881,497
3,921,929
4,483,724
311001 Delinquent Ad Valorem Taxes
77,898
83,126
79,857
70,000
80,000
80,000
TOTAL AD VALOREM TAXES
3,804,874
3,786,661
3,941,543
3,951,497
4,001,929
4,563,724
FRANCHISE FEES
313100 Electric Franchise Fees
1,169,540
1,202,094
1,226,220
1,281,648
1,270,000
1,327,150
313700 Solid Waste Franchise Fees
84,201
95,060
96,595
98,488
108,540
113,424
313900 Other Franchise Fees - CNG
17,662
19,638
20,929
21,580
20,600
21,527
TOTAL FRANCHISE FEES
1,271,402
1,316,792
1,343,744
1,401,716
1,399,140
1,462,101
UTILITY SERVICE TAXES
314100
Electric Utility Service Tax
1,640,256
1,725,188
1,769,201
1,831,554
1,829,680
1,912,016
314300
Water Utility Service Tax
277,004
282,002
305,344
328,120
325,780
340,440
314400
Gas Utility Service Tax
12,070
12,857
13,898
13,280
13,692
14,308
314800
Propane Utility Service Tax
39,579
39,506
41,450
42,578
40,575
42,401
314950
CST Revenue Sharing
740,071
748,619
752,567
802,441
778,587
813,612
TOTAL
UTILITY SERVICE TAXES
2,708,980
2,808,171
2,882,460
3,017,973
2,988,314
3,122,777
TOTAL
TAXES & FRANCHISE FEES
7,785,255
7,911,624
8,167,747
8,371,186
8,389,383
9,148,602
LICENSES AND PERMITS
321000
Business Taxes
85,221
90,944
87,023
95,000
85,000
85,000
321100
Business Tax - Penalties/Transfers
2,309
2,187
1,269
2,000
1,000
1,500
322060
Driveway Permit Fees
24,500
33,600
32,200
27,000
30,000
27,000
322075
Reinspection Fees
0
35
105
0
100
100
322080
Right -of -Way Permits
500
750
2,000
500
1,000
500
322100
Land Clearing Permits
0
0
0
14,500
13,000
13,000
322700
Accessory Structure
0
0
300
0
0
0
322900
Other Permits & Fees
2,744
2,785
2,644
2,700
2,700
2,700
329100
Zoning Fees
5,241
19,591
12,176
8,000
12,000
10,000
329200
Site Plan Review Fees
7,300
5,250
4,500
5,000
3,400
3,400
329300
Plat Review Fees
4,200
6,825
1,500
4,000
2,000
2,000
329400
Plan Checking Fees
975
1,425
675
1,000
1,500
1,500
329450
Engineer Review Fees
250
0
0
0
0
0
329500
Alarm Permits
2,660
2,530
2,420
2,500
2,500
2,500
TOTAL
LICENSES AND PERMITS
135,899
165,922
146,812
162,200
154,200
149,200
INTERGOVERNMENTAL REVENUE:
FEDERAL GRANTS
331200
Fed Grant -Public Safety
6,708
4,828
5,388
0
1,425
0
331204
Fed - JAG Grant
16,131
0
3,442
3,334
3,334
0
334901
FEMA - Federal Reimb
0
1,255,042
494,833
128,887
14,706
128,887
334902
FEMA - State Reimb
0
184,668
37,787
14,779
0
14,779
TOTAL
FEDERAL GRANTS
22,839
1,444,538
541,451
147,000
19,465
143,666
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
GENERAL FUND REVENUE DETAIL - CONTINUED
Code: 001501
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY20/21
Number
Descriution
Actual
Actual
Actual
Bud¢ft
Proiected
Budaet
STATE SHARED REVENUES
335120
Municipal Revenue Sharing
663,142
698,932
738,304
720,572
541,785
262,725
335122
8th Cent Motor Fuel Tax
208,091
215,375
219,918
243,516
150,280
76,933
335140
Mobile Home Licenses
13,349
15,151
14,670
15,808
15,125
15,125
335150
Alcohol Beverage Licenses
15,237
15,463
16,258
16,016
16,000
16,000
335180
Local Half -Cent Sales Tax
1,716,703
1,809,846
1,884,498
1,962,960
1,885,456
1,970,302
335200
Police Pension State Shared Revenue
168,628
188,923
198,770
0
0
0
TOTAL STATE SHARED REVENUES
2,785,151
2,943,689
3,072,418
2,958,872
2,608,646
2,341,085
TOTAL INTER-GOV'T REVENUE
2,807,990
4,388,228
3,613,868
3,105,872
2,628,111
2,484,751
CHARGES FOR SERVICES
341920
Cert. Copying, Record Search
2,588
2,957
2,918
3,000
4,500
4,500
341930
Election Fees
305
183
366
400
400
400
342100
PD Special Services Fees
27,958
25,965
25,117
26,000
26,000
26,000
342102
School Resource Officers
0
0
70,858
75,000
36,180
75,000
343805
Cemetery Fees
9,290
12,591
11,446
12,000
12,000
12,000
347550
Skate Facility Fees
2,376
1,636
1,493
0
51
0
347551
Pickleball Lighting Fees
0
0
0
0
2,000
347555
Tennis Facility Fees
18,327
18,579
21,630
22,000
12,574
22,000
347556
County Impact Fees Admin. Fees
10,415
12,689
12,483
12,000
12,000
12,000
347557
Community Center Rec Revenues
17,663
19,256
19,163
20,000
8,816
20,000
349140
RRD-Management Fees
13,202
87,740
90,372
99,076
99,076
89,725
349163
Stormwater-Management Fees
0
0
0
80,555
80,555
89,345
349410
Golf Course -Management Fees
96,000
93,000
88,350
97,185
97,185
106,065
349450
Airport -Management Fees
45,500
45,000
72,425
93,485
93,485
116,866
349455
Maintenance Service Fees -AP
3,850
2,931
6,794
4,000
4,000
4,000
349480
Building Dept Management Fees
65,000
43,000
45,150
49,665
49,665
54,632
349485
Maintenance Services Fees -Bldg Dept.
286
1,528
534
500
400
500
349601
Cemetery -Management Fees
0
0
55,000
80,000
80,000
85,000
349620
Administrative Fees -Pension
0
24,000
24,000
24,000
24,000
24,000
TOTAL CHGS FOR SERVICE
312,760
391,054
548,100
698,866
640,887
744,033
FINES AND FORFEITS
351100 Court Fines
12,633
13,935
14,793
13,000
14,000
14,000
351115 Police Education-$2.00 Funds
1,044
1,143
1,558
1,100
1,200
1,200
351120 Drivers Education
71
0
0
0
0
0
351140 Parking Fines
845
855
470
500
250
500
354100 Code Enforcement Fines
55,631
31,407
34,135
25,000
35,000
35,000
359000 Other Fines/Forfeits
187
361
40
200
200
200
TOTAL FINES AND FORFEITS
70,411
47,701
50,997
39,800
50,650
50,900
MISCELLANEOUS REVENUE:
INTEREST EARNINGS
361100 Interest Income
37,199
61,013
96,267
126,000
45,000
45,000
361105 State Board Interest Earnings
14,495
27,653
33,665
45,000
15,000
15,000
361150 Other Interest
3,893
902
1,602
1,270
1,500
1,500
TOTAL INTEREST EARNINGS
55,587
89,567
131,534
172,270
61,500
61,500
47
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I
GENERAL FUND REVENUE DETAIL - CONTINUED
Code: 001501
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY20/21
Number Description
Actual
Actual
Actual
Bud¢et
Projected
Bud¢et
RENT AND ROYALTIES
362100 Rents and Royalties
16,547
22,234
22,043
28,000
28,000
28,000
362150 Nontaxable Rent
102,752
103,778
117,707
100,000
115,000
115,000
TOTAL RENT AND ROYALTIES
119,298
126,012
139,750
128,000
143,000
143,000
SALE OF FIXED ASSETS
364100 Sale of Fixed Assets
40,106
48,215
23,672
55,000
45,000
45,000
365000 Sale of Surplus Material/Scrap
3,700
9,869
6,134
5,000
5,000
5,000
TOTAL SALES OF FIXED ASSETS
43,806
58,084
29,805
60,000
50,000
50,000
CONTRIBUTIONS/DONATIONS
366000 Contributions & Donations
2,900
1,860
7,899
9,719
5,000
5,000
366150 75th Anniversary Revenues
1,390
1,600
300
1,500
450
500
366200 Contribution/Greer Trust
12,000
13,000
8,200
8,000
8,100
0
366602 Donations-PD Safety Classes
0
0
810
0
0
0
366603 Donations -COPE Unit
0
21,317
3,774
0
0
0
366604 Donations -Public Safety Employees
6,003
3,955
5,156
0
0
0
366605 Donations -General Empl Fund
627
938
357
0
0
0
366805 4th of July Donations
2,500
2,600
2,500
2,500
2,500
2,500
TOTAL CONTRIBUTIONS/DONATIONS
25,420
45,270
28,996
21,719
16,050
8,000
OTHER MISCELLANEOUS REVENUES
367000 Gain/Loss on Investments
4,242
0
23,669
0
6,000
0
369100 Motor Fuel Tax Rebate
14,181
15,406
17,246
15,000
15,500
15,500
369200 Insurance Proceeds
43,117
30,354
33,463
35,000
85,000
35,000
369400 Reimbursements
7,151
32,473
15,744
34,275
10,000
15,000
369900 Other Miscellaneous Revenues
92
186
1,392
200
500
50,500
369955 Vend Mach Sales -Gen Empl Fund
148
110
69
100
100
100
TOTAL OTHER MISCELLANEOUS REV.
68,932
78,529
91,583
84,575
117,100
116,100
TOTAL MISCELLANEOUS REVENUE
313,043
397,461
421,667
466,564
387,650
378,600
TOTAL REVENUES
11,425,359
13,301,990
12,949,191
12,844,488
12,250,881
12,956,086
INTERFUND TRANSFERS
381163 Transfer from 163 STORMWATER
650,000
700,000
0
0
0
0
381360 Transfer from 363 STORMWATER
0
0
23,928
0
0
0
381410 Transfer from 410 GOLF
0
0
0
0
26,901
35,000
381450 Transfer from 450 AIRPORT
10,000
0
0
25,000
25,000
150,000
381601 Transfer from 601 CEMETERY
3,569
4,638
0
0
0
0
TOTAL INTERFUND TRANSFERS
663,569
704,638
23,928
25,000
51,901
185,000
TOTAL REVENUES AND TRANSFERS
12,088,928
14,006,628
12,973,119
12,869,488
12,302,782
13,141,086
OTHER FINANCING SOURCES
389991 Annrooriated from Fund Balance
1,319,386
0
294,622
273,089
595,809
0
TOTAL OTHER SOURCES
1,319,386
0
294,622
273,089
595,809
0
TOTAL REV. AND OTHER SOURCES
13,408,315
14,006,628
13,267,741
13,142,577
12,898,591
13,141,086
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
Table G-3 lists General Fund expenditures by department/division. Table G-4 lists individual
department/division details broken down by salaries & benefits, operating expenses and capital outlay.
TABLE G3
SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION
Change
Amended
From
%
Org
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
FY 19/20
Increase
Code
Description
Actual
Actual
Actual
Budget
Projected
Budget
Budget
(Decrease)
010001
City Council
$ 53,751
$ 53,664
$ 52,259
$ 63,080
$ 57,074
$ 59,737
$ (3,343)
-5.3%
010005
City Manager
264,000
425,856
336,677
276,527
269,380
286,148
9,621
3.5%
010009
City Clerk
180,698
207,260
205,292
229,861
224,026
213,657
(16,204)
-7.0%
010010
City Attorney
68,346
100,267
105,409
181,738
228,593
197,538
15,800
8.7%
010020
Administrative Services
571,115
651,177
672,001
695,567
688,739
693,359
(2,208)
-0.3%
010021
Management Information Servic
163,425
385,022
464,729
537,772
536,497
508,634
(29,138)
-5.4%
010022
Audio Visual
105,534
0
0
0
0
0
0.0%
010041
Police Administration
1,004,482
1,075,874
1,052,404
1,095,279
1,026,850
862,635
(2329644)
-21.2%
010043
Police Operations
2,598,763
3,045,451
3,412,730
3,427,804
3,419,694
3,493,863
669059
1.9%
010047
Police Investigations
714,488
754,632
818,247
1,051,451
1,046,077
1,094,927
439476
4.1%
010049
Police Dispatch
611,029
599,063
622,038
653,693
638,600
653,778
85
0.0%
010045
Code Enforcement Division
164,704
178,587
184,410
191,648
189,261
193,315
1,667
0.9%
010051
Engineering
597,616
0
0
0
0
0
0.0%
010052
Roads and Maintenance
4559432
808,444
887,151
991,997
975,715
1,028,229
36,232
3.7%
010053
Stormwater Utility
713,390
1,120,302
1,120,302
0
0
0
010054
Fleet Management
213,861
218,860
232,278
212,349
200,118
211,227
(1,122)
-0.5%
010056
Facilities Maintenance
427,285
489,500
398,280
575,943
590,599
560,688
(15,255)
-2.6%
010059
Cemetery
166,376
186,139
178,033
179,676
178,582
228,114
48,438
27.0%
010057
Leisure Services
923,457
879,540
1,145,017
1,194,420
1,128,034
1,110,085
(84,335)
-7.1%
010080
Community Development
214,587
395,776
366,205
589,724
554,681
507,450
(82,274)
-14.0%
010099
Non -Departmental
3,195,976
1,564,956
1,014,277
994,048
946,071
950,800
(43,248)
-4.4%
Total General Fund Expenditure $ 13,408,315 $ 13,140,369 $ 13,267,741 $ 13,142,577 $ 12,898,591 $ 12,854,184 (288,393) -2.2%
Total Revenues and Transfers 12,088,928 14,006,628 12,973,119 12,869,488 12,302,782 13,141,086 271,598 2.1%
Change in Fund Balance $ (1,319,386) $ 866,259 $ (294,622) $ (273,089) $ (595,808) 286,902 $ 559,991
i •
(CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
TABLE G4
GENERAL FUND OPERATING SUMMARY
EXPENDITURE BY DEPARTMENT/DIVISION
2017
2018
2019
2020
2020
2021
Department
I
Actual
I
Actual
I
Actual
I
Budget
I Projected I
Budget
CITY COUNCIL
PERSONAL SERVICES
$
22,729
$
22,728
$
22,736
$
22,738
$ 22,729
$ 22,732
OPERATING EXPENDITURES
31,022
30,936
29,523
40,342
34,345
37,005
CAPITAL OUTLAY
-
-
-
-
-
-
TOTAL
$
53,751
$
53,664
$
52,259
$
63,080
$ 57,074
$ 59,737
CITY MANAGER
PERSONAL SERVICES
$
257,129
$
386,539
$
325,131
$
260,782
$ 259,185
$ 269,056
OPERATING EXPENDITURES
6,870
39,317
11,546
15,745
10,195
17,092
CAPITAL OUTLAY
-
-
-
-
-
-
TOTAL
$
264,000
$
425,856
$
336,677
$
276,527
$ 269,380
$ 286,148
CITY CLERK
PERSONAL SERVICES
$
150,152
$
159,304
$
170,673
$
175,111
$ 172,752
$ 181,367
OPERATING EXPENDITURES
30,545
47,955
20,636
54,750
51,274
29,980
CAPITAL OUTLAY
-
-
13,983
-
-
2,310
TOTAL
$
180,698
$
207,260
$
205,292
$
229,861
$ 224,026
$ 213,657
CITY ATTORNEY
PERSONAL SERVICES
$
$
-
$
-
$
98,150
$ 98,150
$ 160,151
OPERATING EXPENDITURES
68,346
100,267
105,409
83,588
130,443
37,387
CAPITAL OUTLAY
-
-
-
-
-
-
TOTAL
$
68,346
$
100,267
$
105,409
$
181,738
$ 228,593
$ 197,538
ADMINISTRATIVE SERVICES
PERSONAL SERVICES
$
461,830
$
525,070
$
540,448
$
557,951
$ 555,147
$ 548,286
OPERATING EXPENDITURES
105,234
126,108
131,553
137,616
133,592
145,073
CAPITAL OUTLAY
4,050
-
-
-
-
-
TOTAL
$
571,115
$
651,177
$
672,001
$
695,567
$ 688,739
$ 693,359
MANAGEMENT INFORMATION SERVICES
PERSONAL SERVICES
$
111,969
$
246,755
$
314,098
$
348,448
$ 347,173
$ 351,218
OPERATING EXPENDITURES
51,456
138,267
126,311
188,412
188,412
157,416
CAPITAL OUTLAY
-
-
24,320
912
912
-
TOTAL
$
163,425
$
385,022
$
464,729
$
537,772
$ 536,497
$ 508,634
AUDIO VISUAL
PERSONAL SERVICES
$
91,008
$
$
-
$
-
$ -
$ -
OPERATING EXPENDITURES
14,526
CAPITAL OUTLAY
-
TOTAL
$
105,534
$
-
$
-
$
-
$ -
$ -
COMMUNITY DEVELOPMENT
PERSONAL SERVICES
$
180,910
$
357,598
$
318,631
$
424,545
$ 398,283
$ 424,825
OPERATING EXPENDITURES
33,677
38,178
47,574
148,705
141,748
66,125
CAPITAL OUTLAY
-
-
-
16,474
14,650
16,500
TOTAL
$
214,587
$
395,776
$
366,205
$
589,724
$ 554,681
$ 507,450
50
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
TABLE G-4
General Fund Expenditure by Department/Division - Continued
2017
2018
2019
2020
2020
2021
Department I
Actual
I Actual
I
Actual
I Budget
I P%jected
I Budget
POLICE DEPARTMENT - ADMINISTRATION
PERSONAL SERVICES
$
883,814
$ 919,624
$
919,091
$ 919,839
$ 866,516
$ 726,981
OPERATING EXPENDITURES
120,669
119,785
133,314
155,440
140,640
135,654
CAPITAL OUTLAY
-
36,465
-
20,000
19,694
-
TOTAL
$
1,004,482
$ 1,075,874
$
1,052,404
$ 1,095,279
$ 1,026,850
$ 862,635
POLICE DEPARTMENT - OPERATIONS
PERSONAL SERVICES
$
2,308,436
$ 2,727,327
$
3,100,165
$ 3,079,499
$ 3,097,397
$ 3,153,306
OPERATING EXPENDITURES
270,954
294,835
290,787
301,989
279,597
310,557
CAPITAL OUTLAY
19,373
23,289
21,778
46,316
42,700
30,000
TOTAL
$
2,598,763
$ 3,045,451
$
3,412,730
$ 3,427,804
$ 3,419,694
$ 3,493,863
POLICE DEPARTMENT - INVESTIGATIONS
PERSONAL SERVICES
$
603,083
$ 648,579
$
664,952
$ 891,625
$ 884,682
$ 936,848
OPERATING EXPENDITURES
106,217
106,054
115,848
131,773
134,286
147,479
CAPITAL OUTLAY
5,188
-
37,446
28,053
27,109
10,600
TOTAL
$
714,488
$ 754,632
$
818,247
$ 1,051,451
$ 1,046,077
$ 1,094,927
POLICE DEPARTMENT - DISPATCH
PERSONAL SERVICES
$
600,680
$ 590,500
$
611,731
$ 642,853
$ 626,537
$ 639,942
OPERATING EXPENDITURES
10,349
8,563
10,307
10,840
12,063
13,836
CAPITAL OUTLAY
-
-
-
-
-
TOTAL
$
611,029
$ 599,063
$
622,038
$ 653,693
$ 638,600
$ 653,778
CODE ENFORCEMENT
PERSONAL SERVICES
$
149,566
$ 159,672
$
165,801
$ 171,610
$ 171,480
$ 172,607
OPERATING EXPENDITURES
15,138
18,914
18,610
20,038
17,781
20,708
CAPITAL OUTLAY
-
-
-
-
-
TOTAL
$
164,704
$ 178,587
$
184,410
$ 191,648
$ 189,261
$ 193,315
ENGINEERING
PERSONAL SERVICES
$
293,557
$
$
$ -
$ -
$ -
OPERATING EXPENDITURES
239,138
CAPITAL OUTLAY
64,921
TOTAL
$
597,616
$ -
$
-
$ -
$ -
$ -
51
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
TABLE G-4
General Fund Expenditure by Department/Division - Continued
2017
2018
2019
202g
2020
2021
Department
I
Actual
I
Actual
I
Actual
I
Budget
I
Projected
I
Budget
PUBLIC WORKS - ROADS AND MAINTENANCE
PERSONAL SERVICES
$
379,293
$
462,678
$
505,970
$
600,329
$
583,990
$
610,678
OPERATING EXPENDITURES
72,500
338,222
325,439
352,118
352,535
369,151
CAPITAL OUTLAY
3,639
7,544
55,743
39,550
39,190
48,400
TOTAL
$
455,432
$
808,444
$
887,151
$
991,997
$
975,715
$
1,028,229
PUBLIC FACILITIES - STORM WATER UTILITY
PERSONAL SERVICES
$
336,195
$
630,002
$
630,002
$
-
$
$
-
OPERATING EXPENDITURES
377,195
488,037
488,037
CAPITAL OUTLAY
-
2,263
2,263
TOTAL
$
713,390
$
1,120,302
$
1,120,302
$
-
$
-
$
-
PUBLIC FACILITIES - FLEET MANAGEMENT
PERSONAL SERVICES
$
184,297
$
194,428
$
194,159
$
186,004
$
180,673
$
185,787
OPERATING EXPENDITURES
27,228
24,432
28,524
26,345
19,445
22,640
CAPITAL OUTLAY
2,335
-
9,595
-
-
2,800
TOTAL
$
213,861
$
218,860
$
232,278
$
212,349
$
200,118
$
211,227
PUBLIC FACILITIES - CEMETERY
PERSONAL SERVICES
$
140,365
$
149,728
$
145,725
$
151,217
$
152,217
$
172,899
OPERATING EXPENDITURES
26,011
27,920
32,308
28,459
26,365
35,215
CAPITAL OUTLAY
8,491
-
-
-
20,000
TOTAL
$
166,376
$
186,139
$
178,033
$
179,676
$
178,582
$
228,114
PUBLIC FACILITIES - FACILITIES MAINTENANCE
PERSONAL SERVICES
$
92,872
$
133,131
$
160,659
$
279,543
$
279,543
$
284,664
OPERATING EXPENDITURES
225,941
232,174
219,247
253,735
268,531
255,724
CAPITAL OUTLAY
108,473
124,195
18,374
42,665
42,525
20,300
TOTAL
$
427,285
$
489,500
$
398,280
$
575,943
$
590,599
$
560,688
LEISURE SERVICES
PERSONAL SERVICES
$
518,371
$
505,975
$
759,730
$
819,797
$
763,896
$
786,673
OPERATING EXPENDITURES
394,206
369,197
244,648
229,455
218,970
260,412
CAPITAL OUTLAY
10,880
4,368
140,640
145,168
145,168
63,000
TOTAL
$
923,457
$
879,540
$
1,145,017
$
1,194,420
$
1,128,034
$
1,110,085
NON -DEPARTMENTAL
PERSONAL SERVICES $
409,276 $
291,741 $
278,439 $
287,800 $
268,500 $
239,935
OPERATING EXPENDITURES
611,345
634,268
712,594
701,557
672,880
710,865
CAPITAL OUTLAY
1,765
2,918
-
-
-
-
GRANTS AND AIDS
-
-
-
-
-
INTERFUND TRANSFERS OUT
2,173,590
636,029
23,244
4,691
4,691
-
TOTAL $
3,195,976 $
1,564,956 $
1,014,277 $
994,048 $
946,071 $
950,800
TOTALS
PERSONAL SERVICES $
8,175,533 $
9,111,377 $
9,828,141 $
9,917,841 $
9,728,850 $
9,867,955
OPERATING EXPENDITURES
2,838,568
3,183,431
3,092,214
2,880,907
2,833,102
2,772,319
CAPITAL OUTLAY
220,623
209,532
324,141
339,138
331,948
213,910
GRANTS AND AIDS
-
-
-
-
-
INTERFUND TRANSFERS OUT
2,173,590
636,029
23,244
4,691
4,691
TOTAL GENERAL FUND $ 13,408,315 $ 13,140,369 $ 13,267,741 $ 13,142,577 $ 12,898,591 $ 12,854,184
52
CITY OF SEBA5TIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
CITY COUNCIL
City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity.
City Council directs the offices of the City Manager, City Attorney and City Clerk. The City Council
adopts the City's annual budget, adopts and amends the Code of Ordinances and LDC, hears appeals to
decisions of the Planning and Zoning Commission, acts as the Community Redevelopment Agency and
Board of Adjustment, and hears citizen concerns and ideas at Council meetings, through public forums
and by individual contact. Individual members represent the Council on various County and regional
boards.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Considered and adopted recommendations for best management practices for vegetation
maintenance and control at the City's parks and recreation facilities.
✓ Initiated studies on best management practices for vegetation control in canals and other
waterways maintained by the City.
✓ Approved the continuation of work on the engineering and design of a new Public Works
Compound to be located on Airport property.
✓ Approved the design and installation of uniform location signage at City facilities.
✓ Conducted a fireworks display on Labor Day to make up for cancelling the scheduled fireworks
for July 4th because of precautions taken to deal with the COVID-19 pandemic.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
City Goal: Direct Overall Municipal Service Delivery with specific focus on:
➢ Completing studies on best management practices for vegetation control in canals and other
waterways maintained by the City.
➢ Considering the design -build proposal that will be received for the new Public
Works Compound.
➢ Continuing to protect the Indian River Lagoon.
➢ Working in harmony and respecting others at meetings of the City Council.
➢ Maintaining effective delivery of municipal services at a reasonable cost.
➢ Maintaining courteous and timely customer service.
PERFORMANCE MEASURES
Actual Actual Actual
Projected
Projected
Perfonnance Indicators 2016/2017 2017/2018 2018/2019
2019/2020
2020/2021
Number of Council Meetings Conducted 21 18 22
18
18
(Number of CRA Meetings Conducted 8 8 4
5
5
Number of Board of Adjustment Meetings Conducted 2 3 2
3
2
Number of Ordinances Adopted 3 9 8
5
12
Number of Resolutions Adopted 35 34 31
35
35
Number of Board Appointments 16 13 15
15
30
53
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET]
CITY COUNCIL PROGRAM BUDGET DESCRIPTION
STAFFING NA TURE OF A C TIVITY
19120 20121
Regular and Special Meetings - Preparation and attendance at meetings (24 regular City Council and
35.00% 40 00% other CRA, Board of Adjustment and Council workshops/special meetings). Responsible for all
legislative functions of City Government, including the establishment of laws and policies, and
appointing qualified citizens to boards and committees.
10.000/0 10.00% Citv Functions and lirents - Attendance at functions. Public relations.
25.00% 25.00% Conference, Legislative. Coun to and Local Nbetings - Attendance at assigned County and
regional meetings. City representation at all levels of government and intra-governmental affairs.
30.00% 25.00% Citizens' Problems and Com aints - Assisting Citizens in referring complaints and problems to the
City Manager for follow-up.
100.00% 100.00%
CITY COUNCIL BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for City Council is $ 59,737. This compares to the 2019-2020 projected
expenditures of $ 57,074, an increase of $ 2,663, or 4.67%.
Amended
Projected
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Expenditures
Budget Difference
Personal Services
$ 22,729
$ 22,728
$ 22,736
$ 22,738
$ 22,729
$ 22,732 $ 3
Operating Expenditures
31,022
30,936
29,523
40,342
34,345
37,005 2,660
Capital Outlay
-
-
-
-
-
- -
Total
$ 53,751
$ 53,664
$ 52,259
$ 63,080
$ 57,074
$ 59,737 $ 2,663
Fiscal Year 2020-2021 Adopted Budget -
Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures: Difference
1. Personal Services - Slight increase due to projected workers compensation rate increase. $ 3
2. Operating Expenditures - Increase due primarily to additional training and travel. $ 2,660
3. Capital Outlay - No change. $ -
54
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
CITY COUNCEL
FULL TIME EQUIVALESiTS
Projected
PAY
Amended
Expenditures
Budget
POSITION RANGE
18/19
19/20
19/20
20/21
19/20
20/21
Mayor 5,400
1.00
1.00
1.00
1.00 $
5,400
$ 5,400
Vice -Mayor 3,600
1.00
1.00
1.00
1.00
3,600
3,600
Council Member 3,600
3.00
3.00
3.00
3.00
10,800
10,800
5.00
5.00
5.00
5.00
TOTAL SALARIES
$
19,800
$ 19,800
FICA Taxes
2,892
2,892
Worker's Compensation Insurance
37
40
Total Personal Services
$
22,729
$ 22,732
i
CITY COUNCIL
Code: 010001
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number Descriation
Actual
Actual
Actual
Budget
Projected
Budget
PERSONAL SERVICES
511200 Legislative Salaries
19,800
19,800
19,800
19,800
19,800
19,800
512100 FICA Taxes
2,892
2,892
2,892
2,892
2,892
2,892
512400 Worker's Comp Insurance
38
36
44
46
37
40
TOTAL PERSONAL SERVICES
22,729
22,728
22,736
22,738
22,729
22,732
OPERATING EXPENDITURES
534000 Travel & Per Diem
24217
24,825
23,347
31,800
26,100
27,750
534105 Ceklar Telephone
1293
1,667
1,873
1,884
1,115
1,140
534110 Internet Access
1,064
575
433
433
1,170
1,300
534800 Promotional Activities
190
171
572
700
575
500
535200 Departmental Supplies
467
517
326
930
820
865
535210 Computer Supplies
565
28
22
650
620
1,000
535410 Dues and Memberships
0
200
200
200
200
200
535420 Books and Publications
0
24
0
95
95
50
535450 Training and Education
3,225
2,930
2,750
3,650
3,650
4200
TOTAL OPERATING EXPENDITURES
31,022
30,936
29,523
40,342
34,345
37,005
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
0
0
0
0
TOTAL CAPITAL OUTLAY
0
0
0
0
0
0
TOTAL CITY COUNCIL
53,751
53,664
52,259
63,080
57,074
59,737
55
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
CITY MANAGER
In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager,
appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal
government. The City Manager's office provides administrative direction for all municipal operations
consistent with goals adopted by City Council. As such, the City Manager implements policies of the
City Council and is responsible for the oversight of the day-to-day operations of the City, as well as
ensuring that services and operations function in an efficient, timely and cost-effective manner while still
in accordance with City Council objectives.
As chief operating officer of the City, the City Manager's office is involved in the following functions: the
daily administration of the City; appointing authority for all City employees; supervision and evaluation
of the management team; coordination of intra and inter -governmental affairs; acting as the administrative
spokesperson for the City; formulation of the annual budget; recommendations with respect to
departmental and non -departmental expenditures and the capital improvement program; preparation of
reports and data to assist the City Council in making formal decisions; ensuring effective and efficient
action on citizen complaints and requests for service; and conducting administrative research and
analysis.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Updated and redesigned the City's Website to make navigation through the site more efficient,
secure, and maintain ADA compliance.
✓ Facilitated Pickle Ball construction.
✓ Assisted in the City's 100K Award of the Indian River Lagoon National Estuary Program Grant.
✓ Assisted in the City's 30K Award of the FAA CARES Act Grant.
✓ Assisted in the City's 69K Award of the FAA Airport Improvement Grant.
✓ Assisted in the City's 297K Award of the St. John's River Water Management Cost Share Plan
Grant.
✓ Assisted in the City's 800K Award of the FDOT Sewer Infrastructure Grant.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
City Operations
➢ Complete a comprehensive Stormwater Master Plan.
➢ Complete the City's overall Strategic Plan.
Quality Service to Citizens
➢ Provide a prompt response to citizen complaints and/or requests and provide help where
appropriate.
➢ Continue to be transparent and maintain residents informed about City services, projects, and the
community overall.
➢ Working on design and value engineering for the construction of the Public Works Compound.
Provide Effective Support to City Council
➢ Continue to keep City Council informed in a proactive manner.
➢ Follow legislation that may affect the City.
Maintain Positive Intergovernmental Relations
➢ Maintain open lines of communication with other governmental entities.
➢ Continue to work with legislative delegation in Tallahassee, in support of the City's
projects, goals, and objectives.
13
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
Per Capita Level of Service Cost
$580
$543
$539
$512
$512
JPer Capita Number of Fu1time Employees
5.01
5.08
5.44
5.36
5.34
1General Fund Unrestricted Funds vs. Expenditures
33.61%
40.89%
46.72%
43.44%
42.97%
CITY MANAGER PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
40.00% 40.00% Manaeement and SumrNision of City Programs and Projects - Plan, organize, direct, coordinate, and
report on City Projects. Improve and expand efforts for quality public services.
20.00% 20.00% Preparation of City Council Agends - Provide City Council members with recommendations on issues
requiring legislative actions and implementation of their decisions. Initiate and review all matters
requiring City Council actions.
20.00% 20.00% InteraoNernmental Affairs - Represent City in intergovernmental matters. Serve as City representative
on task forces, committees and planning groups. Administer inter -local agreements. Monitor and
report State and Federal legislation affecting the City.
20.00% 20.00% Purchasin¢ and Contract Administration - Provide City Departments/Divisions assistance in
purchasing policy compliance. Assist with solicitations for professional services in accordance with
applicable policies and legal restrictions.
100.000/0 100.000/0
CITY MANAGER BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for City Manager is $ 286,148. This compares to the 2019-2020 projected expenditures of
$ 269,380, an increase of $ 16,768 or 6.22%.
Amended
Projected
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services
$ 257,129
$ 386,539
$ 325,131
$ 260,782
$ 259,185
$ 269,056
$ 9,871
Operating Expenditures
6,870
39,317
11,546
15,745
10,195
17,092
6,897
Capital Outlay
-
-
-
-
-
-
-
Total
$ 264,000
$ 425,856
$ 336,677
$ 276527
$ 269.380
$ 286.,148
$ 16,768
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures:
1. Personal Services - Increase due to position reclassification.
2. Operating Expenses - Increase due primarily to additional membership, training, and travel costs.
3. Capital Outlay - No change.
Difference
$ 9,871
$ 6,897
57
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
CITY MANAGER
POSITION
City Manager
City Office Manager/Public Info Officer
CITY MANAGER
Code:010005
FULL TIME EQUIVALENTS
Projected
PAY Amended
Expenditures
Budget
RANGE 18/19 19/20 19/20 20/21
19/20
20/21
1.00 1.00 1.00 1.00
$ 144,779
$ 144,750
43,927 / 79,069 1.00 1.00 1.00 1.00
51,763
60,000
2.00 2.00 2.00 2.00
TOTAL SALARIES
$ 196,542
$ 204,750
FICA Taxes
14,268
15,663
Deferred Compensation
17,671
18,428
Group Health Insurance Premium
30,313
29,815
Employee Assistance Program
32
32
Worker's Comp Insurance
359
368
Total Personal Services
$ 259,185
$ 269,056
Account
Number
Description
PERSONAL SERVICES
511200
Regular Salaries
512100
FICA Taxes
512225
Deferred Compensation
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512309
Employee Assistance Program
512400
Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING
EXPENDITURES
533400
Other Contractual Services
534000
Travel and Per Diem
534105
Cellular Phone
534120
Postage
534420
Equipment Leases
534620
R & M - Vehicles
534630
R. & M - Office Equipment
534800
Promotional Activities
535200
Departmental Supplies
535210
Computer Supplies
535260
Gas and Oil
535410
Dues and Memberships
535450
Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400
Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL CITY MANAGER
Amended
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Actual Actual Actual Budget Projected Budget
200,485
307,974
255,626
196,450
196,542
204,750
15,223
22,061
19,393
15,013
14,268
15,663
18,397
27,710
22,957
17,663
17,671
18,428
13,371
28,409
26,635
31,173
30,313
29,815
9,215
0
0
0
0
0
48
0
33
32
32
32
390
386
488
451
359
368
257,129
386,539
325,131
260,782
259,185
269,056
0
30,791
0
0
0
0
0
1,180
1,705
3,600
2,300
4,250
709
610
635
640
555
540
19
39
5
50
5
50
1,562
1,535
1,521
790
1,075
612
237
216
268
500
200
500
580
721
652
340
320
240
1,467
2,027
1,216
1,500
1,200
2,000
366
562
871
500
300
550
8
0
0
50
40
50
1,192
1,082
2,171
2,100
1,700
2,100
681
555
1,654
4,500
1,500
4,600
50
0
849
1,175
1,000
1,600
6,870
39,317
11,546
15,745
10,195
17,092
0
0
0
0
0
0
0
0
0
0
0
0
264,000
425,856
336,677
276,527
269,380
286,148
4.1
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'li
CITY CLERK
The City Clerk is a Charter Officer who is appointed by and serves under the direction of the
City Council. The office maintains the City seal, attests all documents, provides legislative
support, maintains permanent records of the City, scans and provides availability of scanned
documents to City staff and the public through the website in Laserfiche. The City Clerk is the
City Elections Official, Canvassing Board Chair, and Records Management Liaison Officer for
all City department records except Law Enforcement. The office is responsible for the City's
records management program, cemetery sales and records, administration of City board and
committee appointments, financial disclosure, orientation, ordinance codification, and provides
recording services to City Council, CRA, Board of Adjustment, and Charter Review Committee.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Learned to operate large plans scanner to archive plans/surveys/maps
✓ Held election process for three Council seats
✓ Learned many facets of municipal recall process
✓ Held recall election for three Council Members
✓ Canvassed recall election
✓ Learned new technology to work from home due to Covid-19
✓ Practiced workplace safety measures to prevent the spread of Covid-19
FISCAL YEAR 2021 GOALS AND OBJECTIVES
Direct Overall Municipal Service Delivery with specific focus on:
➢ Planning to design/build storage rack for surveys/maps
➢ Administer election process for two Council seats
➢ Set up files for Unit 5 of the Sebastian Municipal Cemetery
➢ Continue to provide quality customer service and promptly address public records requests
➢ Promote staff training and development
➢ Continue to ensure compliance of record retention with the City's departments
59
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERFORMANCE MEASURES
Performance Indicators
(Records Scanned
Records Destroyed
Council Meeting Packets/Minutes
Cemetery Lots/Niches Sold
Election - Candidates Qualified
Legal/Display Ads Published
(Code Supplements Distributed
(Board Appointments Administered
(Instruments Recorded
(Public Records Requests
Other Committee Meeting Minutes Recorded
Actual
Actual
Actual
Projected
Projected
2016/2017
2017/2018
2018/2019
2019/2020
2020/21
20 c.f.
49 c.f.
39
50 c.f.
50
412 c.f.
563 c.f.
538
450 c.f.
400
21
18
22
18
20
32
58
80
60
60
4
3
3
5
6
13
17
11
18
20
0
1
2
5
5
16
13
19
18
30
8
2
3
8
5
136
144
157
150
200
11
16
11
18
18
CITY CLERK PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
Services for City Council - Prepare Council agendas, advertise hearings, post notices, take minutes of Council
meetings, administer follow-up of City Council action items, prepare correspondence, prepare City Council
20.00% 15.00% budget, make Council travel arrangements, research services, attest & seal all documents executed by M ay or and
City M anager, schedule invocations, prepare proclamations, resolutions, certificates of appreciation, prepare for
and conduct Council orientation w/ CM and CA, coordinate w/ MIS for broadcast of Council, CRA, Board of
Adjustment meetings.
Services for Citizens - Receive and respond to general City website e-mail link, respond to public records
10.00% 25.00% requests and inquiries, provide computer for public research, post legal notices, and make imaged records
available on City website via Laserfiche Weblink.
Services for Boards/Committees - Board liaison, advertise vacancies, administer financial disclosure forms,
20.00% 15.00% update Commission on Ethics website annually, record and provide services to Board of Adjustment and CRA.
Maintain and update Board Handbook, and conduct board member orientation and prepare outgoing certificates.
Records Management - Scan all permanent and long term records for staff and public into Laserfiche,
administer public records requests, coordinate paper recycling and records destruction with recycling contractor
20.00% 20.00% in accordance with State law, maintain, update and distribute adopted Records Management Procedures Manual,
coordinate with Records Liaisons Committee, maintain all original City documents, i.e. ordinances, resolutions,
agreements, deeds, terminated personnel files, conduct records research for staff as requested. Conduct staff
training in records management. Scans and distributes agenda packets for all City boards and Council.
10.00% 10.00% Cemetery - Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemetery records/database.
Respond to customer concerns and complaints.
General Administration - Prepare, post, and distribute monthly calendar, prepare annual budget for
department, attend staff meetings, codify ordinances, record final plats and easements, record vacations of
]0.00% 5.00% easement, keep log of all City vehicles, attest and seal City documents, provide notary services for City
documents, respond to Cityseb emails.
City f3ection - The City Clerk is the City Elections Official and Chairperson of the City Canvassing Board,
10.00% 10.00% qualifies candidates for office and political committees, coordinates with Supervisor of Elections and State of
Florida in administration of annual general elections, prepares resolutions and forms, swears in elected officials.
100.00% 100.00%
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
CITY CLERK BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for City Clerk is $ 213,657. This compares to the 2019-2020 projected expenditures of $ 224,026, a
decrease of $10,369, or-4.63%.
Amended
Projected
FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20
FY 19/20
FY 20/21
Actual Actual Actual Budget
Expenditures
Budget
Difference
Personal Services $ 150,152 $ 159,304 $ 170,673 $ 175,111
$ 172,752
$ 181,367
$
8,615
Operating Expenses 30,545 47,955 20,636 54,750
51,274
29,980
(21,294)
Capital Outlay - - 13,983 -
-
2,310
2,310
Total $ 180,698 $ 207,260 $ 205,292 $ 229,861
$ 224,026
$ 213,657
$
(10,369)
Fiscal Year 2020-2021 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures:
Difference
1. Personal Ser-dces - Increase due to longevity and a position reclassification.
$
8,615
2. Operating Expenses - Decrease due to lower election yearcosts.
$
(21,294)
3. Capital Outlay - Increase due to request for new blueprint and survey storage system
$
2,310
PERSONAL SERVICES SCHEDULE
CITY CLERK
FULL TI119E EQUIVALENTS
Projected
PAY Amended
Expenditures
Budget
POSMON RANGE 18/19 19/20 19/20
20/21
19/20
20/21
City Clerk 1.00 1.00 1.00
1.00
$ 86,751
$
88,000
Records Specialist 30,821 / 55,478 1.00 1.00 1.00
1.00
37,531
42,750
Clerical Assistant (P/T) $12.00/hr 0.50 0.50 0.50
0.50
8,640
9,500
2.50 2.50 2.50
2.50
TOTAL SALARIES
$ 132,922
$
140,250
Overtime
-
200
FICA Taxes
9,900
10,744
Deferred Compensation
11,177
11,786
Croup Health Insurance Premium
18,476
18,103
Employee Assistance Program
32
32
Worker's Comp Insurance
245
252
Total Personal Services
$ 172,752
$
181,367
CAPITAL OUTLAY SCHEDULE
CITY CLERK DEPARTMENT - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Descriodon 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL
Blueprint/Survey Storage $ 2,310 $ - $ - $ - $ - $ 2,310
$ 2,310 $ - $ - $ - $ - $ 2,310
.W
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
CITY CLERK
Code: 010009
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number
Description
Actual
Actual
Actual
Budget
Protected
Budget
PERSONAL
SERVICES
511200
Salaries
109,944
115,416
131,615
134,300
132,922
140,250
511300
Temporary Salaries
4,943
6,858
0
0
0
0
511400
Overtime
0
0
0
200
0
200
512100
FICA Taxes
8,551
9,330
9,806
10,247
9,900
10,744
512225
Deferred Compensation
9,895
10,560
11,042
11,043
11,177
11,786
512301
Group Health Insurance Premium
13,372
16,912
17,893
18,981
18,476
18,103
512305
Dependant Health Ins Premium
3,178
0
0
0
0
0
512309
Employee Assistance Program
48
0
32
32
32
32
512400
Worker's Comp Insurance
221
229
286
308
245
252
TOTAL PERSONAL SERVICES
150,152
159,304
170,673
175,111
172,752
181,367
533400
Other Contractual Services
1,796
1,986
2,098
3,000
2,080
3,050
533490
Codification Services
2,008
2,899
2,825
4,500
3,320
3,000
534000
Travel and Per Diem
681
145
691
900
100
780
534105
Cellular Phone
0
0
0
0
320
480
534120
Postage
365
475
364
450
450
600
534420
Equipment Leases
679
668
661
700
1,275
1,440
534630
R & M - Office Equipment
11,800
1,092
962
1,050
1,125
1,860
534910
Clerk of Court Filing Fees
268
162
231
300
155
300
534920
Legal Ads
2,084
1,616
1,840
2,000
1,250
4,500
534990
Election Costs
9,488
37,940
9,806
40,114
40,114
12,000
535200
Departmental Supplies
374
284
322
300
215
650
535210
Computer Supplies
21
148
0
300
310
300
535410
Dues and Memberships
538
440
545
450
460
570
535450
Training and Education
444
100
290
686
100
450
TOTAL OPERATING EXPENDITURES
30,545
47,955
20,636
54,750
51,274
29,980
CAPITAL OUTLAY
606400
Vehicles and Equipment
0
0
13,983
0
0
2,310
TOTAL CAPITAL OUTLAY
0
0
13,983
0
0
2,310
TOTAL CITY CLERK 180,698 207,260 205,292 229,861 224,026 213,657
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
CITY ATTORNEY
The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City
Attorney is the legal advisor and attorney to officials of the City in matters affecting the City or relating to
official duties of City Officers. The City Attorney represents the City in all legal transactional and
litigation matters, and monitors the representation of the City by outside counsel where appropriate.
The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing
documents, bond sale documents, and legal opinions, as required.
The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code
Enforcement Board and litigated actions, as required.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Attended City Council, Planning and Zoning, Code Enforcement, and Board of
Adjustment Meetings.
✓ Provided regular updates to the City Council on changes to federal and state laws, as well
as pending suits and legal cases.
✓ Evaluated Code Enforcement/Magistrate process and recommended changes to be
consistent with existing law.
✓ Provided legal support on significant land use matters, including meeting and negotiating
with developers and their attorneys.
✓ Maintained a professional network with local government attorneys from Indian River
County, Sheriff, School Board, and other municipalities in the County.
✓ Assisted in reviewing and updating procurement documents and procedures.
✓ Reviewed significant legal claims and insurance settlements, as deemed necessary.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Attend City Council, Planning and Zoning, Code Enforcement and Board of Adjustment
Meetings.
➢ Provide quality legal services to the City Council, various boards, and the City Staff.
➢ Continue to provide regular updates to the City Council on changes to federal and state
laws, as well as pending suits and legal cases.
➢ Continue to serve as the police legal advisor to the City of Sebastian Police Department.
➢ Continue to evaluate and improve the adjudication process for Code Enforcement
violations, including lien services and collection of valid liens.
➢ Continue to maintain a professional network with local government attorneys from Indian
River County and other municipalities in the County.
➢ Continue to give advice and assist in reviewing and updating procurement documents and
procedures.
➢ Review significant legal claims and insurance settlements, as deemed necessary.
➢ Coordinate and monitor the use of any outside council services.
➢ Draft and/or review proposed ordinances and resolutions, as needed.
,W
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
(Number of Resolutions
35
35
35
35
35
INumberof Ordinances
3
5
5
5
5
INumber of Meetings
42
42
42
26
60
CITY ATTORNEY PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
25.00% 25.00% Counsel to City Council and Other City Bodies - Attend workshops, regular and special meetings of City Council,
Planning Commission, Board of Adjustment, and Code Enforcement Board, as well as other City bodies as assigned
and provide advice as to the law and procedures.
25.00% 25.00% unction as Ci 's Solicitor - Prepare and review ordinances, resolutions, contracts, property instruments and other
legal documents on behalf of the City.
40.00% 40.001/o City Legal Advisor - Provide legal counsel to and attends meetings with City Manager, department directors and key
personnel on a day-to-day basis. Provide legal opinions to City Council and Manager as requested.
10.00% 10.00% Legal Reuresentative - Represent City in litigation and administrative proceedings as required. Act as General
Counsel to the City in the supervision of outside counsel.
100.000/0 100.000/0
CITY ATTORNEY BUDGET SUMMARY
The Fiscal Year 2020-21 adopted budget for the City Attorney is $ 197,538. This compares to the 2019-20 projected
expenditures of $ 228,593, a decrease of $ 31,055, or-14.0%.
Amended Projected
FY 16/17 FY 17/18 FY 18/19 FYI 9/20 FY 19/20
FY 20/21
Actual Actual Actual Budget Expenditures
Budget
Difference
Personal Services $ - $ - $ - $ 98,150 $ 98,150
$ 160,151
$ 62,001
Operating Expenses 68,346 100,267 105,409 83,588 130,443
37,387
(93,056)
Capital Outlay - - - - -
-
-
Total $ 68,346 $ 100,267 $ 105,409 $ 181,738 $ 228,593
$ 197,538
$ (31,055)
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures:
Difference
1. Personal Services - Increase due to having a full time attorney with benefits for the entire
year.
$ 62,001
2. Operating Expenses - Decrease due to having a fiill time attorney and not a contract employee.
$ (93,056)
3. Capital Outlay - No change.
$ -
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
CITY ATTORNEY
FULL TWE EQUIVALENTS
Projected
PAY Amended
Expenditures
Budget
POSITION RANGE 18/19 19/20 19/20 20/21
19/20
20/21
City Attorney 0.00 0.00 1.00 1.00
$ 74,769
$ 120,000
0.00 0.00 1.00 1.00
TOTAL SALARIES
$ 74,769
$ 120,000
Overtime
-
-
FICA Taxes
5,720
9,180
Deferred Compensation
6,646
10,800
Croup Health Insurance Premium
11,006
19,975
Employee Assistance Program
9
16
Worker's Comp Insurance
0
180
Total Personal Services
$ 98,150
$ 160,151
�-R
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
CITY ATTORNEY
Code: 010010
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number
Description
Actual
Actual
Actual
Budget
Proiected
Budget
PERSONAL SERVICES
511200
Salaries
0
0
0
74,769
74,769
120,000
511400
Overtime
0
0
0
0
0
0
512100
FICA Taxes
0
0
0
5,720
5,720
9,180
512225
Deferred Compensation
0
0
0
6,646
6,646
10,800
512301
Group Health Insurance Premium
0
0
0
11,006
11,006
19,975
512309
Employee Assistance Program
0
0
0
9
9
16
512400
Worker's Comp Insurance
0
0
0
0
0
180
TOTAL
PERSONAL SERVICES
0
0
0
98,150
98,150
160,151
OPERATING EXPENDITURES
533400 Other Contractual Services
66,545
99,470
104,310
82,897
120,820
26,300
534000 Travel and Per Diem
0
0
0
0
0
500
534105 Cellular Phone
0
285
438
441
500
540
534110 Internet Services
209
415
0
0
0
0
534115 On -Line Services
920
0
0
0
6,012
6,012
534120 Postage
0
0
38
25
10
50
534130 Express Mail
0
0
0
0
20
30
534420 Equipment Leases
0
0
0
0
45
667
534630 R& M- Office Equipment
0
0
0
0
36
288
535200 Departmental Supplies
0
72
622
225
650
650
535230 Small Tools and Equipment
0
24
0
0
0
0
535410 Dues and Memberships
150
0
0
0
650
650
535420 Books and Publications
522
0
0
0
500
500
535450 Training and Education
0
0
0
0
1,200
1,200
TOTAL OPERATING EXPENDITURES
68,346
100,267
105,409
83,588
130,443
37,387
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
0
0
0
0
TOTAL CAPITAL OUTLAY
0
0
0
0
0
0
TOTAL CITY ATTORNEY
68,346
100,267
105,409
181,738
228,593
197,538
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
ADMINISTRATIVE SERVICES DEPARTMENT
The Administrative Services Department primarily provides support services to other City departments. It
is organized into three primary sections, which are Finance, Purchasing, and Human Resources.
The Finance Section's main responsibility is to conduct the fiscal affairs of the City in compliance with
all applicable laws, regulations, and sound business practices and to diligently safeguard the resources of
the city. It is also is responsible for documenting compliance with grant provisions, processing grant
reimbursements and monitoring construction projects to assure spending is within amounts appropriated.
The Purchasing Section monitors all purchases and new agreements. An effort is made to regularly
review outstanding agreements to be sure renewals are timely and the terms are adhered to.
The Human Resources Section is responsible for administering effective recruitment, selection,
assignment and retention of employees, in addition to implementing and advising on rules and regulations
to ensure compliance with employee laws. It is also responsible for employee service recognition,
employee special events, employee assistance program, employee orientation, employee benefits,
employee training, negotiating collective bargaining agreements, discipline and grievance handling and
employee salary administration.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Twenty-first time awardee of the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial
Report and fifteenth time awardee of the Government Finance Officers Association Distinguished
Budget Presentation Award.
✓ Maintained American Express corporate card and Bank of America purchasing card programs.
✓ Served as risk manager regarding property and liability insurance policies and claims.
✓ Provided administrative support to the Police Officers Pension Plan.
✓ Handled grant accounting and financial reporting requirements in coordination with other
departments expected to adhere to requirements for narrative reports on progress.
✓ Recruited, interviewed, and hired new employees and replacements for vacant positions.
✓ Improved internal processes to operate more efficiently.
✓ Implemented policies and safety procedures to reopen City facilities following the closures due to
stay-at-home orders.
✓ Managed COVID-19 Small Business Grant Program and disbursed $ 384,000 in grants to
businesses in the City that were mandated to reduce or eliminate services during the pandemic.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Generate cost savings ideas through internal audits/staff involvement.
➢ Provide low cost quality training for City employees. Develop mandatory training that can be
provided through the internet when appropriate.
➢ Recruit and promote the most qualified candidates recognizing the value of diversity.
➢ Promote a safe and health work place, reflecting the commitment to fairness and equality.
➢ Continue to provide responsive service to all customers, citizens, vendors, and employees.
➢ Submit 2019-2020 Comprehensive Annual Financial Report for Excellence for Financial
Reporting Award and 2020-2021 Annual Budget document for the Distinguished Budget
Presentation Award to the Government Finance Officers Association.
➢ Provide timely financial information to the City administration and the general public by issuing
the City's Comprehensive Annual Financial Report no later than February 281h each year.
➢ Provide timely adopted budget document to the City administration and the general public by
issuing the City's Annual Budget document no later than October 31th each year.
➢ Continue staff training in accounting, risk management, and emergency management.
�-h
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET'I
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/21
Total Full and Part-time Positions
180
182
179
178
179
Terminations/Resignations/Retirements
29
34
18
20
20
HR hours to process new employee
3
2
2
2
2
Applications processed
300
93
148
200
150
New Hires
37
31
17
31
20
Background Checks conducted - non-swom
40
21
20
25
25
Reported Workers Compensation Claims
18
15
9
15
10
Time frame to hire new employee - non -sworn
21 days
14 days
14 days
14 days
14 days
Time frame to hire new employee - sworn
1.5 months
1.5 months
1.5 months
1.5 Months
1.5 months
Program Cost Per Capita
$24.68
$26.92
$27.28
$27.37
$28.10
Journal Entries Processed
1,028
1,047
881
1,000
950
Accounts Payable Invoices Processed
4,191
3,880
3,450
3,700
3200
Accounts Payable Checks Processed
2232
2,210
2,043
2200
2,100
Purchase Orders Processed
289
355
293
350
400
Payroll Checks Processed
4,008
4,360
4,479
4,600
4,600
Purchasing/Corporate Card Transactions Processed
1,718
2297
2,599
2,600
2,700
Purchasing Card Users
40
39
40
41
41
Garage Sale Permits Issued
799
826
745
900
800
Number of Fixed Assets Records
2,302
2,588
2,604
2,800
2,700
Comprehensive Annual Financial Statement issued
03/23/18
03/08/19
03/18/20
02/15/21
03/01/22
Annual Budget Document issued
11/04/16
11/27/17
10/30/18
10/30/19
10/15/20
Excellence in Financial Reporting Award (consecutive years)
19
20
21
22
23
Distinguished Budget Presentation Award (consecutive years)
13
14
15
16
17
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
ADMINISTRATIVE SERVICES PROGRAM BUDGET
STAFFING
19120 20121 NATURE OFACTIVITY
General Accounting - Data entry for general ledger activity for all City operations, bank reconciliations, preparation of
federal, state and local reports, and allocation of charges to City departments. Ensure all accounting information is
17.00% 16.00% entered timely and accurately. Maintain fixed assets records and ensure assets are recorded and tagged properly.
Account for all Capital Projects.
Accounts Payable - Review all requests for payment and prepare checks. Process and pay purchasing card transactions.
12.00% 10.00% Ensure appropriate discounts are taken and invoices are paid prior to due date, audit travel expense reports and prepare
yearend 1099's.
Budeet - Assist the City Manager in preparation of annual budget. Fissure budget is comprehensive as to
7 00% 8 00% communication, coordination and control. Submit final budget to the Government Finance Officers Association Awards
Program and quarterly budget amendment packages to the Council.
Payroll - Review and process payroll, including benefits, deductions, leave availability, and workers compensation.
7 00% 7 00% Prepare quarterly reports to the workers compensation insurance carrier. Prepare employee insurance invoices for
payment. Monitor ADP to insure quarterly and annual payroll tax reports and yearend W -2's are processed correctly.
Auditing and Hnanc*al Reporting - Analyze general ledger accounts, develop and prepare subsidiary ledgers for the
annual audit. Analyze financial data. Prepare monthly budget to actual statements and annual financial statements.
6.00% 6.00% Prepare annual State reports, such as Comptrollees Report, Transportation Report, and other complex financial analyses.
Invest operating and construction funds. Make debt service payments and record transactions. Complete the
Comprehensive Annual Financial Report and submit to the Government Finance Officers Association Award Program
Contract anti Agreement Management - Maintain a contract database tracking all deliverables, terms, and action dates.
6.00% 5.00% Review terms and make recommendations for any potential changes. Support Department Heads and Project Managers
on contract issues.
Procurement - Research, negotiate pricing, seek out best practices and implement for procurement. Support Department
8.00% 8.00% Heads and staff in the procurement process. Build City relationships with vendors. Update Policies and Procedures as
needed.
ITlijng rI= Jk ogees - Post position, accept applications, screen applications for minimum qualifications, prepare
employment and rejection letters, prepare new hire package, schedule pre -employment physical and drug screens,
4.00% 4.00% conduct new hire orientations, conduct employment and background investigations, coordinate with departments
regarding examinations for skilled positions. Interview applicants as part ofpanel.
Customer Service - Respond to customer inquiries both in person and on the phone. Route incoming calls, complaints,
7 00% 6.00% concerns, etc to the appropriate department. Receive mail and packages and sort and distribute appropriately. Provide
support to other employees and departments as needed.
EuWovee $yams - Provide protection to both City and employees by following federal and state laws/regulations.
Manage employee relations and identify labor costs. Mediate and resolve disputes between management and
4.00% 3.00% employees. Maintain, update, and implement City Human Resources policies and procedures. Develop and coordinate
employee training. Review and revise job descriptions and pay scales. Maintain all employee files. Provide
administrative support to the Police Pension Plan.
Grants & dial Pro1ects - Responsible for quarterly status, reimbursement reports, close out documentation and
3.00% 5.00 % federal and state compliance to grantors. Compile data on hurricane damages, submit, and follow up on.
In -Service Actions - Process employee action notices for activity - promotions, demotions and transfers. Maintain
3.00% 2.00% personnel and subject files. Update salary schedules and compensation plans. Administer employee evaluation
program
lft'eedw Insurance Plans - Develop and maintain a comprehensive, innovative and effectively managed insurance
2.00% 3.00% benefits plan for all employees and dependents. Provide clear prevention opportunities and participation options for
employees and dependents.
Risk Management - Ensure that liability insurance claims are promptly submitted to the insurance carrier. Resolve minor
claims that are lower than deductible limits in a fair and consistent manner. Insure Workers Compensation claims are
3.00% 4.00% submitted to carrier. Maintain correspondence with insurance carrier for all liability and workers compensation claims
from inception to completion or return to work. Negotiate carrier benefits and rates. Coordinate all safety training.
Union Negotiations. Contract Administration - Negotiate labor agreements with both PBA and CW A and any Memos
of Understanding necessary during the life of existing contracts. Perform support research, document preparation and
3.00% 2.00% record minutes. Review, rewrite and organize Rules and Regulations.
Cash Management - Collect revenues from taxes, intergovernmental revenues, franchise fees, utility taxes, occupational
licenses, parking citations, special assessments, and rentals. Monitor collections as compared to budget. Invest any
6.00% 9.00% available cash balances. as warranted.
Records Management - Records storage, disposition, and destruction. Insure annual compliance. Complete
2.00% 2.00% transmittals, box labels, records disposition and destruction forms, and update master log.
100.00% 100.00%
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
ADMINISTRATIVE SERVICES BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Administrative Services is $ 693,359. This compares to the 2019-2020 projected
expenditures of $ 688,739, an increase of $ 4,620, or .67%.
FY 16/17
Actual
Personal Services
$ 461,830 $
Operating Expenses
105,234
Capital Outlay
4,050
Total
$ 571,115 $
Amended
Projected
FY 17/18
FY18/19
FY 19/20
FY 19/20
Actual
Actual
Budget
Expenditures
525,070
$ 540,448
$ 557,951
$ 555,147 $
126,108
131,553
137,616
133,592
651,177
$ 672,001
$ 695,567
$ 688,739 $
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures:
1. Personal Services - Slight decrease due to insurance rate reductions.
2. Operating Expenses - Increase due primarily to increased training and new equipment contract.
3. Capital Outlay - No capital outlay requested.
PERSONAL SERVICES SCHEDULE
ADMINISTRATIVE SERVICES DEPARTMENT
FY 20/21
Budget
Difference
548,286
$ (6,861)
145,073
11,481
693,359
$ 4,620
Difference
$ (6,861)
$ 11,481
FULL TIME EQUIVALENTS
Projected
PAY
Amended
Expenditure
Budget
POSITION
RANGE
18/19 19/20 19/20
20/21
19/20
20/21
Administrative Services Director/CFO
78,967 / 142,140
1.00 1.00 1.00
1.00
$ 135,453
$ 135,000
Human Resources Director/Asst Admin Services Director
72,868 / 131,163
1.00 1.00 1.00
1.00
92,115
92,000
Assistant Accounting Services Director
67,703 / 121,866
1.00 1.00 1.00
1.00
73,354
73,000
Procurement/Contracts Manager
55,588 / 100,058
1.00 1.00 1.00
1.00
60,020
59,750
Accountant
40,244 / 72,439
1.00 1.00 1.00
1.00
45,320
45,000
Account Clerk II
29,052 / 52,293
1.00 1.00 1.00
1.00
31,456
31,250
6.00 6.00 6.00
6.00
TOTAL SALARIFS
$ 437,718
$ 436,000
Overtime
-
200
FICA Taxes
32,580
33,369
Deferred Compensation
39,325
39,258
Group Health Insurance Premium
44,688
38,579
Employee Assistance Program
95
95
Worker's Comp Insurance
741
785
Total Personal Services
$ 555,147
$ 548,286
1
70
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
ADMINISTRATIVE SERVICES DEPARTMENT
Code: 010020
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number
Description
Actual
Actual
Actual
Bud$et
Projected
Budset
PERSONAL SERVICES
511200
Regular Salaries
371,071
414,889
428,483
438,050
437,718
436,000
511300
Temporary Salaries
2,092
38
0
0
0
0
511400
Overtime
0
0
0
250
0
200
512100
FICA Taxes
28,474
31273
32,038
33,431
32580
33,369
512225
Deferred Compensation
31,911
36,946
37,659
39,330
39,325
39258
512301
Group Health Insurance Premium
24,016
41,230
41,259
45,864
44,688
38,579
512305
Dependent Insurance
3,487
0
0
0
0
0
512309
Employee Assistance Program
138
0
94
95
95
95
512400
Worker's Comp Insurance
642
694
915
931
741
785
TOTAL
PERSONAL SERVICES
461,830
525,070
540,448
557,951
555,147
548,286
OPERATING EXPENDITURES
533120
Consultants
6281
830
0
0
0
0
533175
Employee Background Testing
16,562
15570
13,561
13,440
10,850
11,955
533200
Audit Fees
33,060
36,000
37,746
37,750
37,750
38,097
533400
Other Contractual Services
4,969
27,924
32,458
32,740
30,000
32,150
534000
Travel and Per Diem
496
892
0
1,396
500
1,050
534105
Cellular Telephone
440
0
0
0
112
336
534110
Internet Access
433
774
0
0
0
0
534120
Postage
1,893
1,678
1,806
1,900
2200
1,700
534420
Equipment Leases
1,852
1,820
1,803
1,820
3,325
3,480
534630
R & M - Office Equipment
25,957
28,776
29,757
30,940
31275
32,620
534700
Printing and Binding
0
0
0
0
0
300
534800
Promotional Activities
0
0
0
1,500
1,050
2,050
534825
Advertising
1,118
504
5,465
4,340
6,000
6,500
534920
Legal Ads
1,984
821
1,432
1,900
1,600
1,900
535200
Departmental Supplies
5,513
4,198
3,292
3,570
3570
4,375
535205
Bank Charges
147
145
125
145
145
165
535210
Computer Supplies
469
615
235
300
200
200
535230
Small Tools & Equipment
0
2,047
0
0
0
0
535410
Dues and Memberships
3,563
3,339
3,674
3,675
3200
3,710
535420
Books and Publications
50
0
0
0
0
0
535450
Training and Education
449
175
200
2200
1,815
4,485
TOTAL OPERATING EXPENDITURES
105,234
126,108
131,553
137,616
133,592
145,073
CAPITAL OUTLAY
606400
Vehicles and Equipment
4,050
0
0
0
0
0
TOTAL CAPITAL OUTLAY
4,050
0
0
0
0
0
TOTAL ADMINISTRATIVE SERVICES
571,115
651,177
672,001
695,567
688,739
693,359
71
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET1
MANAGEMENT INFORMATION SYSTEMS DIVISION
The Management Information Systems division consists of four (4) full-time and two (2) part-time staff
members. This division is responsible for the purchase, operation, and maintenance of the City's approved
computerized hardware and software infrastructure, and either provides or recommends training for its
use. We also oversee the live broadcast of the City's meetings, 24 hour broadcasting of COSty and
creation/maintenance of all City websites. This division provides support for approximately 200
computers, printers and other systems including computerized physical access control, Police
Department's computer infrastructure, accounting, Community Development's GIS, computerized fuel
monitoring and also oversees the Working Waterfront technology. MIS supports hardware and software
for the Internet/Intranet accounts, maintenance of email system, telephone system, and manages City
issued cellular devices. MIS coordinates with other departments relating to use and configuration of the
records imaging software (Laserfiche) and other departmental records management software systems.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Deployed new technology for the police department to maintain CJIS compliance
✓ Migrated the public records system to new hardware
✓ Deployed new hyper -converged virtualization system
✓ Managed to roll out the technology that enabled remote working city-wide
✓ Integrated video conferencing capabilities into all conference rooms
✓ Deployed all new networked printers and copiers
✓ Expanded the Chamber's ability to host overflow crowds
✓ Deployed a new ADA compliant website
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Continue to improve network security
➢ Continue to provide access to public meetings with technology
➢ Provide additional ways to access information for both the public and staff
➢ Harden our disaster resiliency plans for both natural and digital events
➢ Help expand the City's public outreach initiatives through the use of technology
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
Workorders Processed
2730
2775
2700
2700
2600
Server/Network/Phone Outages Serviced
22
15
12
10
12
Web/COS-TV Workorders Processed
694
810
950
800
600
Programs Aired Live on COS -TV
101
122
75
120
120
User Training hours performed/supported
30
30
100
100
100
72
(CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
MANAGEMENT INFORMATION SERVICES PROGRAM BUDGET DESCRIPTION
STAFFING
19120 20121
NATURE OF ACTIVITY
8.00% 5.00% Newyork Analysis, Design, and Configuration - This includes the assessment of the citys' current data
needs, as well as projected needs for all software and hardware, and the documentation of all systems.
20.00% 20.00% End User SUDwrt - This includes hardware troubleshooting and repair, as well as, assisting users in the
use of all data resources.
2.00% 2.00% Network Administration - This includes the daily administration of network resources such as
maintaining user accounts, e-mail accounts, data backup etc...
3.00% 2.00% Division Administration - This includes the functions necessary to support the internal administrative
needs of the MIS division's resources and personnel.
5.00% 5.00% TechnOlogv Research and Develooment - This is the time necessary to research and evaluate technology
related products and services for purchase and implementation.
10.000/0 25.00%
Broadcasting/Recording/Content Creation - broadcast board meetings live from council chambers.
Filming for commericals or other productions as directed. Creation of the daily programming schedule.
Creation of all the video files for the Web Archive service. Creation of print advertising/banners as
requested. Creation ofCOSty slides as needed. Any items needed are requested via work order.
5.00% 2.00% Wehsite Summort - posting of all agendas & packets, adding the city's events to the events calendar on
the city's main site. Making any additions or changes that are needed for the information on all the city's
websites to stay up-to-date. Any additions or changes are requested via work orders.
20.00% 15.00% Maintenance - monitoring and addressing MIS techincal items. These include servers, switches, and
other specialized hardware that is essential to the day to day operations of the MIS division. This
includes the daily administration of network resources such as maintaining user accounts, e-mail
accounts, data backup etc...
25.00% 20.00%
Securitv & Training- securing all endpoints and servers against unwanted intrusion. Training of end
users on safe usage of city provided technology. Making sure that systems have all needed patches.
Securing all intemet based services against hacking/breaches.
2.00% 4.00% Records Management - Maintain the electronic records for the the City of Sebastian. This includes the
public emails and the laserfiche system work with the the City Clerks office to ensure our the city's
electronic record storage is both user/public friendly and secured.
100.00% 100.00%
73
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Management Information Systems is S 508,634, this compares to the 2019-2020 projected
expenditures of $ 536,497, a decrease of $ 27,863, or-5.19%.
FY 16/ 17 FY 17/ 18
Actual Actual
Personal Services $ 111,969 $ 246,755 $
Operating Expenses 51,456 138,267
Capital Outlay - -
Total $ 163,425 $ 385,022 $
Amended
Projected
FY 18/19
FY 19/20
FY 19/20
Actual
Budget
Expenditures
314,098
$ 348,448
$ 347,173 $
126,311
188,412
188,412
24,320
912
912
464,729
$ 537,772
$ 536,497 $
Fiscal Year 2020-2021 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures:
1. Personal Sencces - Slight increase due to having positions full all year.
2. Operating Expenses - Decrease due primarily to website redesign being completed in prior year.
3. Capital Outlay - No general Fund capital requested this year.
PERSONAL SERVICES SCHEDULE
MANAGEMENT INFORMATION SERVICES
FY 20/21
Budget
Difference
351,218 $
4,045
157,416
(30,996)
-
(912)
508,634 $
(27,863)
Difference
$ 4,045
$ (30,996)
$ (912)
FULL TiMEE1QUIVALENTS
Projected
PAY
Amended
Expenditure
Budget
POSITION
RANGE
18/19 19/20 19/20
20/21
19/20
20/21
MIS Manager
55,588 / 100,058
1.00 1.00 1.00
1.00
$ 79,230 $
79,000
MIS Systems Administrator
48,529 / 87,352
1.00 1.00 1.00
1.00
53,825
53,500
MIS Technical Analyst
37,528 / 67,550
1.00 1.00 1.00
1.00
60,950
60,750
MIS Technician
32,698 / 58,857
1.00 1.00 1.00
1.00
37,700
37,500
Audio Visual Technician (Part Time)
$ 10.00/hr-$ 13.64/hr
0.50 1.00 1.00
1.00
25,835
31,750
Audio Visual Technician (Temp)
$10.00/hr
0.50 0.00 0.00
0.00
-
-
5.00 5.00 5.00
5.00
TOTAL SALARIES
$ 257,540 $
262,500
Overtime
4,200
3,000
FICA Taxes
18,850
20,311
Deferred Compensation
21,177
21,038
Group Health Insurance Premium
44,860
43,830
Employee Assistance Program
63
63
Worker's Comp Insurance
483
476
Total Personal Services
$ 347,173 $
351,218
74
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
DESCRIPTION
2020/21
2021/22
2022/23
2023/24
2024/25
TOTAL
Server/Host Update
$ 43,195
$ 43,195
$ 43,195
$ 43,195
$ -
$ 172,780
Citywide Computers
35,000
45,000
35,000
45,000
35,000
195,000
A/V Equipment - Closed Captioning
75,000
-
-
-
-
75,000
Broadcast Equipment
10,000
10,000
10,000
10,000
10,000
50,000
Phone System
100,000
-
-
-
-
100,000
Network Infrastructure
39,000
30,000
30,000
30,000
30,000
159,000
Over the Air Connections
-
10,000
20,000
-
-
30,000
Core and Remote Switches
-
-
-
25,000
20,000
45,000
Total
$ 302,195
$ 138,195
$ 138,195
$ 153,195
$ 95,000
$ 826,780
75
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
MANAGEMENT INFORMATION SYSTEMS
Code: 010021
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number
Description
Actual
Actual
Actual
Budget
Proiected
Budget
PERSONAL SERVICES
511200
Regular Salaries
86,749
186,051
226,891
263,250
257,540
262,500
511300
Temporary Salaries
0
5,178
9,770
0
0
0
511400
Overtime
678
2,355
6,037
3,000
4,200
3,000
512100
FICA Taxes
6,785
14,409
17,702
20292
18,850
20,311
512225
Deferred Compensation
7,449
14,830
18,939
21,038
21,177
21,038
512301
Group Health Insurance Premium
10,023
23,579
34,150
40,198
44,860
43,830
512305
Dependant Health Ins Premium
43
0
0
0
0
0
512309
Employee Assistance Program
40
0
58
63
63
63
512400
Worker's Comp Insurance
202
354
551
607
483
476
TOTAL
PERSONAL SERVICES
111,969
246,755
314,098
348,448
347,173
351,218
OPERATING EXPENDITURES
533120 Consultants
0
38,056
15,202
8,000
0
2,000
533400 Other Contractual Services
0
615
0
40,000
40,000
0
534000 Travel and Per Diem
280
575
825
700
0
700
534101 Telephone
7,634
308
0
0
0
0
534105 Cellular Phone
819
1,407
1,766
2,160
1,975
1,980
534110 Internet Access
1,414
16,043
17,643
21,850
21,850
21,820
534120 Postage
5
58
74
50
0
0
534130 Express Mail
11
106
63
100
0
100
534420 Equipment Leases
0
69
68
72
180
216
534630 R & M - Office Equipment
30,215
39,956
69,134
87,475
87,475
100,000
534640 R& M-Operating Equipment
1,690
1,049
0
0
0
0
535200 Departmental Supplies
328
1,806
1,346
200
850
0
535210 Computer Supplies
7,900
30,458
10,424
5,235
13,495
7,000
535230 Small Tools and Equipment
245
78
0
200
317
200
535410 Dues and Memberships
501
4,684
5,566
19,420
19,420
21,000
535420 Books and Publications
0
0
0
100
0
100
535450 Training and Education
415
2,999
4,200
2,850
2,850
2,300
TOTAL OPERATING EXPENDITURES
51,456
138,267
126,311
188,412
188,412
157,416
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
24,320
912
912
0
TOTAL CAPITAL OUTLAY
0
0
24,320
912
912
0
TOTAL MANAGEMENT
INFORMATION SYSTEMS DIVISION
163,425
385,022
464,729
537,772
536,497
508,634
W
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
POLICE DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS
The Fiscal Year 2020-2021 adopted budget for the Police Department as a whole is $ 6,298,518. This compares to the 2019-
2020 projected expenditures of $ 6,320,481, a decrease of $ 21,963 or -.4%.
Amended Projected
FY 16/ 17 FY 17/ 18 FY 18/ 19 FY 19/20 FY 19/20
FY 20/21
Actual Actual Actual Budget Expenditures
Budget Difference
Personal Services $ 4,545,579 $ 5,045,701 $ 5,461,741 $ 5,705,426 $ 5,646,611 $
5,629,684 $
(16,927)
Operating Expenses 523,326 548,151 568,865 620,080 584,367
628,234
43,867
Capital Outlay 24,561 59,754 59,224 94,369 89,503
40,600
(48,903)
Total $ 5,09 089,830 $ 6,320,481 $
_.__ .. 3,466 ,. $ 5,653,606. $ 6', .,....._$.6,419,875 ..
6,298,518 $
, .._ ......_,..
(21,963)
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures:
Difference
1. Personal Services -Decrease due to two retirement payouts made in prior year.
$
(16,927)
2. Operating Expenses - Increase due to anticipated additional maintenance and increases in services. $
43,867
3. Capital Outlay - Decrease due to less new equipment or replacement items needed this year.
$
(48,903)
Sebastian Police Department Cost Allocation
Code
Enforcement Police
Investigat
17%
56%
ions
77
'CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI1
CONSOLIDATED POLICE DEPARTMENT
POLICE ADMINISTRATION
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
POLICE OPERATIONS
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
POLICE INVESTIGATIONS
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
POLICE DISPATCH
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
POLICE CODE ENFORCEMENT
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
TOTALS
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Actual Actual Actual Budget Proiected Budget
$ 883,814 $ 919,624 $ 919,091 $ 919,839 $ 866,516 $ 726,981
120,669 119,785 133,314 155,440 140,640 135,654
- 36,465 - 20,000 19,694 -
$ 1,004,482 $ 1,075,874 $ 1,052,404 $ 1,095,279 $ 1,026,850 $ 862,635
$ 2,308,436
$ 2,727,327
$ 3,100,165
$ 3,079,499
$ 3,097,397
$ 3,153,306
270,954
294,835
290,787
301,989
279,597
310,557
19,373
23,289
21,778
46,316
42,700
30,000
$ 2,598,763
$ 3,045,451
$ 3,412,730
$ 3,427,804
$ 3,419,694
$ 3,493,863
$ 603,083 $ 648,579 $ 664,952 $ 891,625 $ 884,682 $ 936,848
106,217 106,054 115,848 131,773 134,286 147,479
5,188 - 37,446 28,053 27,109 10,600
$ 714,488 $ 754,632 $ 818,247 $ 1,051,451 $ 1,046,077 $ 1,094,927
$ 600,680 $
590,500 $
611,731 $
642,853 $
626,537 $
639,942
10,349
8,563
10,307
10,840
12,063
13,836
$ 611,029 $
599,063 $
622,038 $
653,693 $
638,600 $
653,778
$ 149,566 $
159,672 $
165,801 $
171,610 $
171,480 $
172,607
15,138
18,914
18,610
20,038
17,781
20,708
$ 164,704 $
178,587 $
184,410 $
191,648 $
189,261 $
193,315
$ 4,545,579 $
5,045,701 $
5,461,741 $
5,705,426 $
5,646,611 $
5,629,684
523,326
548,151
568,865
620,080
584,367
628,234
24,561
59,754
59,224
94,369
89,503
40,600
$ 5,093,466 $
5,653,606 $
6,089,830 $
6,419,875 $
6,320,481 $
6,298,518
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE1j
POLICE ADMINISTRATION
The Police Administrative Division includes the office of the Chief, Professional Standards, Training, Accreditation,
Alarm Administration, and Police Volunteers. This division coordinates the efforts of the division commanders,
oversees the budget, conducts internal investigations and background investigations for new employees, and is
responsible for strategic planning.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Provided professional law enforcement services to the community through the various divisions, ensuring
transparency and dedication.
✓ Continued staff development through leadership and mentoring programs, both internal and external.
✓ Increased the number of community outreach programs multiplying citizen contacts.
✓ Provided 3 full time SRO's to our schools maintaining a good working relationship with faculty, staff and
students to include safety training.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
➢ Continue to provide a safe environment to live and work for residents, visitors, and commuters.
➢ Continue to educate our community through training, social media, and professional interactions.
➢ Continue to research and utilize available resources to benefit the community as a whole.
➢ Continue with first year requirements of reaccreditation status with Commission for Florida Accreditation as
an Excelsior agency.
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
Civic meetings attended
100
132
125
125
125
Policies reviewed
123
200
136
200
136
Unit staff meetings attended
12
12
12
12
12
Senior staff meetings attended
24
24
24
24
24
Staff inspections p erformed
4
4
4
4
4
(Computerized statistical reviews
12
12
12
12
12
Crone Prevention Information needs
30
51
43
50
50
Youth & Bike Safety Events
30
36
7
40
10
Community Events
62
67
67
65
65
Background Investigations
20
25
20
20
20
Training Assistance
24
24
16
24
24
Internal Investigations
1
3
6
2
2
Conduct 40 hrs of training for officers
39
43
43
43
43
Conduct training for civilian employees
40
60
55
50
55
Recruiting and promotional Activities
36
36
36
36
36
Number of citations processed
670
788
1078
850
1000
Number of warnings processed
2510
2891
3548
3200
3500
(Number of reports processed
3262
2892
2382
3000
2500
INumber of parking citations processed
49
56
30
60
45
Number of trespass warnings processed
149
124
162
150
150
Statistical reports completed
30
30
40
36
40
79
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'II
POLICE ADMINISTRATION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
36.00% 36.00% General Management - Direct department, develop and expand citizen involvement and public
education. Meet with civic groups, media, and other public and private groups. General administrative
duties managing the department.
2.00% 2.00% Professional Standards - Oversee all internal affairs investigations and conduct two staff inspections
during the year. Oversee all background investigations. Insure that accreditation standards are
followed and documented.
1.00% 1.00% Stafflnsaections
33.00% 33.00% Records Management - Processing, distributing and entering incident reports, citations, warnings,
parking tickets, trespass warnings, and other related records management for the Divisions of the Police
Department.
23.00% 23.00% Citizen Reauests - Respond to citizen and agency requests for incident reports, accident reports, and
local checks by fax, mail or phone. Providing officers with information when requested, signing for,
processing and entering subpoenas. Providing records information to citizens in person orby phone.
4.00% 4.00% Reporting - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update pin
map.
1.000/0 1.00% Administrative - Mail correspondence to housewatch participants and to program donors, collect copy
fees, s ignoff citation fees and alarm fees.
100.00% 100.00%
POLICE ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Police Administration is $ 862,635. This compares to the 2019-2020 projected
expenditures of $1,026,850 (excluding State Pension funds), a decrease of $164,215, or-16.0%.
Amended
Projected
FY 16/ 17
FY 17/ 18
FY 18/ 19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services $
883,814
$ 919,624
$ 919,091
$ 919,839
$ 866,516
$ 726,981
$ (139,535)
Operating Expenses
120,669
119,785
133,314
155,440
140,640
135,654
(4,986)
Capital Outlay
-
36,465
-
20,000
19,694
-
(19,694)
Total $
1,004,482
$ 1,075,874
$ 1,052,404
$ 1,095,279
$ 1,026,850
$ 862,635
$ (164,215)
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures: Difference
1. Personal Services - Decrease due to two retirement payouts in prior year and transfer out of part ime position. $ (139,535)
2. Operating Expenses - Decrease due primarily to lower expenses in a non -accreditation year. $ (4,986)
3. Capital Outlay- Decrease due to no capital outlay requested this year.
$ (19,694)
:1
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE ADMINISTRATION
FULL TIME EQUIVALENTS
Projected
PAY
Amended
Expenditure
Budget
POSITION RANGE
18/19 19/20 19/20
20/21
19/20
20/21
Chief of Police 78,967 / 142,140
1.00 1.00 1.00
1.00
$ 145,100
$ 121,500
*Retirement Payout -Police Chief
69,100
-
Deputy Chief of Police 62,565 / 112,616
1.00 1.00 1.00
1.00
121,200
117,500
*Drop Payout -Deputy Chief
57,040
-
Captain 60,742 / 109,336
1.00 1.00 1.00
1.00
47,750
103,000
Administrative Supervisor 40,244 / 72,439
1.00 1.00 1.00
1.00
47,200
47,000
Administrative Assistant 30,821 / 55,478
1.00 1.00 1.00
1.00
42,650
42,500
Records Specialist II 30,821 / 55,478
1.00 1.00 1.00
1.00
42,445
35,000
Records Specialist I 26,587 / 47,856
1.00 1.00 1.00
1.00
27,100
32,000
Logistics Specialist P/T $ 12.36/hr
0.50 0.50 0.50
0.50
13,000
12,750
COPE Specialist P/T * $ 12.36/hr
0.50 0.50 0.50
0.00
4,000
-
8.00 8.00 8.00
7.50
TOTAL S ALAREES
$ 616,585
$ 511,250
Overtime
1,000
500
* Position transferred to Investigations
FICA Taxes
47,500
39,273
Division in FY21.
Clothing Allowance
1,620
1,620
Deferred Compensation
14,350
14,292
Chapter 185 Pension
111,794
79,344
Group Health Insurance Premium
57,445
67,187
Employee Assistance Program
107
111
Worker's Comp Insurance
16,115
13,404
Total Personal Services
$ 866,516
$ 726,981
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
POLICE ADMINISTRATION
Code: 010041
Account
Number
Description
PERSONAL SERVICES
511200
Regular Salaries
511300
Temporary Salaries
511400
Overtime
512100
FICA Taxes
512215
Clothing Allowance
512225
Deferred Compensation
512250
Chapter 185 Retirement
512251
Chapter 185 State Shared Revenue
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512309
Employee Assistance Program
512400
Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533100
Professional Services
533400
Other Contractual Services
533415
Janitorial Services
533500
Investigations
534000
Travel and Per Diem
534101
Telephone
534105
Cellular Telephone
534110
Internet Services
534120
Postage
534310
Electric
534320
Water/Sewer
534420
Equipment Leases
534500
Insurance
534610
R & M-Buildings
534620
R & M-Vehicles
534630
R & M - Office Equipment
534640
R & M-Operating Equipment
534650
R & M-Radio
534800
Promotional Activities
534820
Designated Expenditure (Greer Donation)
535200
Departmental Supplies
535210
Computer Supplies
535230
Small Tools and Equipment
535260
Gas and Oil
535270
Uniforms and Shoes
535275
Safety Equipment
535410
Dues and Memberships
535420
Books and Publications
535450
Training and Education
TOTAL
OPERATING EXPENDITURES
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Proiected
Budget
529,259
522,105
500,453
662,468
616,585
511,250
8,847
9,801
22,659
0
0
0
810
389
472
682
1,000
500
40,636
40,282
39,516
50,748
47,500
39,273
2,138
1,980
1,620
1,620
1,620
1,620
12,592
13,258
14,329
14,220
14,350
14,292
54,528
77,663
73,733
111,794
111,794
79,344
168,628
188,923
198,770
0
0
0
43,909
52,651
53,907
57,959
57,445
67,187
12,446
0
0
0
0
0
192
0
ill
ill
107
ill
9,828
12,572
13,521
20,237
16,115
13,404
883,814
919,624
919,091
919,839
866,516
726,981
2,743
1,383
600
3,800
3,800
600
25
25
25
25
25
25
11,017
0
0
0
0
0
320
917
350
500
500
500
2,899
3,180
8,060
6,000
6,000
6,000
7,936
8,921
7,286
10,600
5,675
5,820
2,629
2,416
1,885
1,920
1,900
1,800
3,039
3,039
2,642
2,615
220
433
1,285
1,052
1,643
1,000
800
1,500
29,202
24,858
26,839
26,250
29,350
29,350
3,082
2,946
2,795
3,000
2,950
3,100
3,194
3,139
3,110
3,250
3,610
3,636
0
5,609
0
5,700
7,090
0
0
5,925
4,878
10,000
10,000
10,000
1,035
1,479
543
500
500
750
32,104
33,585
46,725
48,000
48,000
45,460
33
0
189
1,000
1,000
1,000
200
35
0
100
100
100
1,000
937
722
1,000
1,000
1,000
1,509
3,886
6,989
8,000
4,000
0
5,628
5,289
5,107
6,700
3,755
7,000
47
54
147
880
877
880
649
0
0
500
500
1,000
3,922
4,648
4,646
5,000
3,000
5,000
1,471
789
550
800
1,000
1,000
0
0
0
100
100
100
2,370
2,839
3,090
3,200
2,888
3,500
125
614
215
0
0
1,100
3,206
2,220
4,278
5,000
2,000
5,000
120,669
119,785
133,314
155,440
140,640
135,654
CAPITAL OUTLAY
606400 Vehicles and Equipment 0
606405 Vehicles and Equipment (Designated Funds) 0
TOTAL CAPITAL OUTLAY 0
TOTAL POLICE ADMINISTRATION 1,004,482
16,965 0 20,000 19,694 0
19,500 0 0 0 0
36,465 0 20,000 19,694 0
1,075,874 1,052,404 1,095,279 1,026,850 862,635
'CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
POLICE OPERATIONS DIVISION
The Operations Division is the most visible component of the police department and is tasked with 24hour/7 day
service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating
laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering
calls for service and patrolling the city limits. The Operations Division is comprised of four squads of 6 sworn
personnel including four K-9 units and one full-time traffic officer. Several officers also provide extra duty services
such as the SRT (Special Response Team). The SRT is responsible for serving high risk warrants, handling
barricaded subjects, or any other special incidents requiring highly trained and equipped personnel.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Completed skills and training in the area of active shooter/threat training.
✓ Completed the issuance of protective equipment for all sworn personnel.
✓ Developed leadership, mentoring and succession planning through various educational sources.
✓ Increased our police -community interactions.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Continue to expand our police -community interactions through the COPE initiative.
➢ Continue to increase public education and awareness of self-defense and safety through the COPE initiative.
➢ Increase traffic enforcement and crash prevention with a full time traffic unit.
➢ Increase water patrol, safety checks, and general vessel operations along our waterways.
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
Traffic Stops
3,225
3,953
5,036
4,000
5,000
Officer Initiated Activity
14,024
17,687
20,591
19,000
20,000
Traffic Enforcement
1,004
1,437
2,045
1,500
2,000
IParking Enforcement
107
151
121
100
110
Alarms
711
650
565
600
600
Written Warnings Traffic Stops
2,519
2,870
3,728
3,000
3,500
Calls for Service
37,265
48,610
33,427
50,000
45,000
Adult Arrests
300
437
545
440
500
Juvenile Arrests
59
28
30
30
30
Buckle up and DUI enforcement waves
2
2
1
4
2
IK-9 usage reports
46
42
26
75
30
IK-9 training days
52
52
52
52
48
Boat safety inspections
32
8
4
40
40
W
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
POLICE OPERATIONS DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OFACTIVITY
19120 20121
40.00% 40.00% Calls for Service - respond to calls for service.
18.00% 18.00% Traffic Stons and Citations - Conduct traffic stops and issue citations and warnings.
15.00% 15.00% Investigations - Conduct vehicle crash investigations.
2.50% 2.001/o Criminal Transaortation - Transport arrested adults and juveniles to respective detention facilities.
4.50% 4.00% Training and Professional Develooment - Provide a minimum of 40 hours of training to all members of the division.
13.00% 12.00% Patrol and Crime Prevention - Maintain patrol logs and direct patrols to reduce opportunistic crimes. Monitor traffic
to direct traffic enforcement strategies. Plan and participate in task force operations.
4.00% 4.00% K 9 Unit - Responsible for directed patrol and request for officer assists.
2.00% 4.00% Motorcvcle/Traffic Unit - Criminal and non -criminal traffic law enforcement and accident investigations
1.00% 1.00% Marine Unit - Patrol waterways, enforce marine laws and perform water rescues.
100.00% 100.00%
POLICE OPERATIONS DIVISION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Police Operations Division is $ 3,493,863. This compares to the 2019-2020 projected expenditures of
$ 3,419,694, an increase of $ 74,170 or 2.171/o.
Amended
Projected
FY 16/ 17
FY 17/ 18
FY 18/ 19
FY 19/20
FY 19/20
Actual
Actual
Actual
Budget
Expenditures
Personal Services
$ 2,308,436
$ 2,727,327
$ 3,100,165
$ 3,079,499
$ 3,097,397 $
Operating Expenses
270,954
294,835
290,787
301,989
279,597
Capital Outlay
19,373
23,289
21,778
46,316
42,700
Total
$ 2,598,763
$ 3,045,451
$ 3,412,730
$ 3,427,804
$ 3,419,694 $
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes fiom Fiscal Year 2019-20 Projected Expenditures:
1. Personal Services - Increase due to longevity increases and having positions full all year.
2. Operating Egxnses - Increase due to anticipated rise in cost of ammunition, fuel, and vehicle maintenance.
3. Capital Outlay - Decrease due to less new or replacemement equipment needed this year.
FY 20/21
Budget
Difference
3,153,306
$ 55,910
310,557
30,960
30,000
(12,700)
3,493,863 $ 74,170
Difference
$ 55,910
$ 30,960
$ (12,700)
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE OPERATIONS DIVISION
FULL TIME EQUIVALENT'S
Projected
PAY
Amended
Expenditure
Budget
POSITION RANGE
18/19 19/20 19/20
20/21
19/20
20/21
lieutenant 57,256 / 106,061
1.00 1.00 1.00
1.00
96,710
97,000
Sergeant 51,357 / 90,234
4.00 4.00 4.00
5.00
308,725
354,750
Officer 40,608 / 71,348
29.00 27.00 27.00
26.00
1,445,715
1,403,750
34.00 32.00 32.00
32.00
TOTAL SALARIES
$ 1,851,150 $
1,855,500
Overtime
220,000
240,000
FICA Takes
156,465
161,628
Clothing Allowance
17,788
17,280
Chapter 185 Retirement
472,914
486,156
Group Health Insurance Premium
316,125
323,244
Employee Assistance Program
505
507
Worker's Comp Insurance
62,450
68,991
Total Personal Services
$ 3,097,397 $
3,153,306
CAPITAL OUTLAY SCHEDULE
POLICE OPERATIONS DIVISION -TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description
2020/21
2021/22
2022/23
2023/24
2024/25
TOTAL
COPE Vehicles Graphic Wraps
$ 5,000
$
$
$ $
$
5,000
SRT Ballistic Helmets (8)
8,000
8,000
Tasers (5)
7,500
7,500
7,500
7,500
7,500
37,500
Ballistic Shields
3,000
-
-
3,000
3,000
9,000
Ballistic Helmets
1,500
-
-
1,500
1,500
4,500
Rifles(5)
5,000
5,000
5,000
-
-
15,000
Ballistic Vest/Rifle Plates
-
13,000
20,000
8,000
8,000
49,000
Mobile Radios (10)
30,500
-
-
-
30,500
SRT Tactical Vest/Rifle Plates (8)
-
-
-
-
16,000
16,000
$ 30,000
$ 56,000
$ 32,500
$ 20,000 $
36,000 $
174,500
1
POLICE OPERATIONS DIVISION
- TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description
2020/21
2021/22
2022/23
2023/24
2024/25
TOTAL
Police Vehiclesw/Equipment
$ 373,500
$ 300,000
$ 305,000
$ 310,000 $
315,000 $
1,603,500
$ 373,500
$ 300,000
$ 305,000
$ 310,000 $
315,000 $
1,603,500
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET]
POLICE OPERATIONS
Code: 010043
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number
Description
Actual
Actual
Actual
Budget
Projected
Budget
PERSONAL SERVICES
511200
Regular Salaries
1,426,778
1,623,057
1,858,645
1,827,400
1,851,150
1,855,500
511300
Temporary Salaries
965
22,793
0
0
0
0
511400
Overtime
235,443
251,591
267,264
200,000
220,000
240,000
512100
FICA Taxes
130,506
142,313
158,556
155,928
156,465
161,628
512215
Clothing Allowance
14,333
15,042
17,573
17,280
17,788
17,280
512250
Chapter 185 Retirement
237,861
374,831
417,075
472,914
472,914
486,156
512301
Group Health Insurance Premium
157,464
245,633
307,803
327,075
316,125
323,244
512305
Dependant Health Ins Premium
53,575
0
0
0
0
0
512309
Employee Assistance Program
640
0
528
507
505
507
512400
Worker's Comp Insurance
50,871
52,067
72,722
78,395
62,450
68,991
TOTAL PERSONAL SERVICES
2,308,436
2,727,327
3,100,165
3,079,499
3,097,397
3,153,306
OPERATING EXPENDITURES
533400
Other Contractual Services
0
0
4,844
0
0
0
533500
Investigations
52
427
0
100
0
0
534000
Travel and Per Diem
2,902
7,637
4,258
7,000
5,000
8,000
534105
Cellular Telephone
3,814
5,357
7,044
7,140
6,900
6,900
534110
Internet Access
16,038
16,346
15,422
14,717
14,175
14,717
534120
Postage
0
102
222
100
90
100
534130
Express Mail Charges
61
88
201
100
120
150
534420
Equipment Leases
1,040
1,109
1,099
1,250
840
720
534620
R & M -Vehicles
65,921
67,308
59,931
50,000
45,000
50,000
534630
R & M - Office Equipment
1,322
718
1,366
1,180
700
8,770
534640
R & M-Operating Equipment
6,814
7,364
8,480
7,000
7,200
7,300
534650
R & M-Radio
3,453
1,722
1,033
1,500
400
1,500
534800
Promotional Activities
200
371
557
500
500
500
534810
K-9 Expenditures
3,292
4,925
3,128
5,000
4,600
5,000
535200
Departmental Supplies
21,899
29,734
36,468
37,228
37,228
42,000
535210
Computer Supplies
0
87
128
100
100
100
535230
Small Tools and Equipment
16,137
7,025
9,897
24,044
24,044
13,000
535260
Gas and Oil
80,456
97,141
99,128
100,000
90,000
100,000
535270
Uniforms and Shoes
33,863
36,019
21,088
28,000
28,000
28,000
535275
Safety Equipment
7,513
(47)
888
5,000
2,500
5,000
535410
Dues and Memberships
100
430
860
1,030
1,200
1,200
535420
Books and Publications
170
517
1,500
1,000
1,000
3,600
535450
Training and Education
5,908
10,454
13,245
10,000
10,000
14,000
TOTAL OPERATING EXPENDITURES
270,954
294,835
290,787
301,989
279,597
310,557
CAPITAL OUTLAY
606400
Vehicles and Equipment
19,373
23,289
21,778
46,316
42,700
30,000
TOTAL CAPITAL OUTLAY
19,373
23,289
21,778
46,316
42,700
30,000
TOTAL POLICE OPERATIONS DIVISION 2,598,763 3,045,451 3,412,730 3,427,804 3,419,694 3,493,863
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
POLICE INVESTIGATIONS DIVISION
The investigators assigned to this division work on cases involving crimes against persons, crimes against property,
and general investigations, including narcotic and vice investigations. The Evidence Technician is the custodian of
the evidence/property room and processes crime scenes for evidence. A primary focus of this Division is to nurture
cooperation with other law enforcement agencies and to foster community involvement and promote awareness
events. The Crime Analyst provides intelligence support internally and externally for the law enforcement
community.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Continued advanced training for the investigators to ensure up-to-date tactics are being employed.
✓ Moved evidence from the Police Department evidence room to the new on -site evidence building.
✓ Obtained and utilized digital forensic software to the evidence/crime scene unit for digital recovery and
seizures.
✓ Continued to utilize resources to assist investigators in solving and preventing crimes.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Continue advanced training for investigators to ensure up-to-date tactics are being employed.
➢ Continue to utilize resources to assist investigators in solving and preventing crimes.
➢ Steer the agency to intelligence gathering and analyzing techniques and programs.
➢ Purge property and evidence in accordance with state law.
➢ Provide professional investigative services to the victims of crimes.
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Perfomnance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
Burglary Investigations
54
41
97
55
70
(Assault Investigations
191
195
152
200
180
ISexual Assault Investigations
5
3
9
4
5
(Vehicle Theft Investigation
16
10
19
18
16
Robbery Investigations
8
6
3
7
5
(Larceny Investigations
347
246
537
300
400
(Murder/Attempted Murder Investigations
0
0
0
0
0
'CTTY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I
POLICE INVESTIGATIONS DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OFACTIYITY
19120 20121
Investigations - Investigate reported criminal offenses, complete reports on same, conduct interviews,
50.00016 50.00% review and assist in the prosecution of suspects.
15.00% 14.00% On Scene Investiag tions - Perform on -scene investigations and process crime scenes.
10.00% 9.00% Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court.
10.000/0 10.000/0 Investi ations Assistance -Assist Uniform Division and other agencies with investigations.
8.00% 10.000/0 Trainine and Professional Develonment-
2 00% 2 00% Community Meetings/Community Policing
5.00% 5.00% Backerounds
100.00% 100.00%
POLICE INVESTIGATIONS DIVISION BUDGET SUMMARY
The Fiscal Year 2020-21 adopted budget for Police Investigations is $ 1,094,927. This compares to the 2019-2020 projected expenditures of
$1,046,077, an increase of $ 48,850 or 4.7%.
FY 16/ 17 FY 17/ 18
Actual Actual
Personal Services $ 603,083 $ 648,579 $
Operating Expenses 106,217 106,054
Capital Outlay 5,188 -
Total $ 714,488 $ 754,632 $
Amended
Projected
FY 18/ 19
FY 19/20
FY 19/20
FY 20/21
Actual
Budget
Expenditures
Budget
Difference
664,952
$ 891,625
$ 884,682
$ 936,848
$ 52,166
115,848
131,773
134,286
147,479
13,193
37,446
28,053
27,109
10,600
(16,509)
818,247
$ 1,051,451
$ 1,046,077
$ 1,094,927
$ 48,850
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures:
1. Personal Sertices - Increase due to transfer in of a part time position and a position reclassification..
2. Operating Expenses - Increase due primarily to crime lab services fee increase as well as equipment maintenance costs.
3. Capital Outlay - Decrease due to less new equipment needed this year.
Difference
$ 52,166
$ 13,193
$ (16,509)
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE INVESTIGATIONS DIVISION
FULL. TIME EQUIVALENTS
Projected
PAY
Amended
Expenditure
Budget
POSITION
RANGE
18/19 19/20
19/20
20/21
19/20
20/21
Lieutenant
57,256 / 106,061
1.00 1.00
1.00
1.00
$ 68,490
$ 70,750
Sergeant
51,357 / 90,234
1.00 1.00
1.00
1.00
63,115
59,500
Investigators
40,608 / 71,348
4.00 6.00
6.00
6.00
356,300
362,500
Evidence Supervisor
47,028 / 84,651
0.00 0.00
0.00
1.00
-
48,250
Evidence Technician
33,679 / 60,622
1.00 1.00
1.00
0.00
39,470
-
Evidence Technician Pfr*
$ 16.19/hr
0.00 0.00
0.00
0.50
-
21,050
Crossing Guards (Temp)
$ 10.00/hr
5.00 5.00
5.00
5.00
33,610
43,500
12.00 14.00
14.00
14.50
TOTAL S ALARIES
$ 560,985
$ 605,550
Overtime
44,700
44,000
* Position transferred from Admin
FICA Taxes
47,700
50,491
Division in FY21.
Clothing Allowance
9,750
10,460
Deferred Compensation
4,500
4,841
Chapter 185 Retirement
119,106
121,278
Group Health Insurance Premium
78,325
77,958
Employee Assistance Program
143
143
Worker's Comp Insurance
19,473
22,127
Total Personal Services
$ 884,682
$ 936,848
CAPITAL OUTLAY SCHEDULE
POLICE INVESTIGATIONS DIVISION - FUNDED BYGFNFRALFUND
E XPEND1TURES PER FISCAL YEAR
Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL
PENLINK Server $ 3,000 $ - $ - $ - $ $ 3,000
Surveillance Equipment 7,600 - - - 7,600
$ 10,600 $ - $ - $ - $ $ 10,600
:6
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'II
POLICE INVESTIGATIONS DIVISION
Code: 010047
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number
Description
Actual
Actual
Actual
Budget
Proiected
Budget
PERSONAL SERVICES
511200
Regular Salaries
334,513
369,878
376,797
526,150
527,375
562,050
511300
Temporary Salaries
58,503
51,731
43,308
43,500
33,610
43,500
511400
Overtime
51,292
34,868
39,755
35,000
44,700
44,000
512100
FICA Taxes
33,627
34,813
35,090
46,853
47,700
50,491
512215
Clothing Allowance
7,450
7,804
7,848
10,460
9,750
10,460
512225
Deferred Compensation
3,445
3,870
4,109
4,102
4,500
4,841
512250
Chapter 185 Retirement
45,918
76,072
84,427
119,106
119,106
121,278
512301
Group Health Insurance Premium
41,236
54,879
55,655
81,858
78,325
77,958
512305
Dependant Health Ins Premium
16,170
0
0
0
0
0
512309
Employee Assistance Program
146
0
95
143
143
143
512400
Worker's Comp Insurance
10,784
14,665
17,869
24,453
19,473
22,127
TOTAL PERSONAL SERVICES
603,083
648,579
664,952
891,625
884,682
936,848
OPERATING EXPENDITURES
533100
Professional Services
67,889
70,417
72,749
82,000
80,668
84,649
533500
Investigations
181
491
780
800
800
800
534000
Travel and Per Diem
2,379
5,143
5,652
6,388
8,000
8,500
534105
Cellular Telephone
3,355
3,644
3,581
4,320
4,175
4,200
534110
Internet Access
2,236
2,922
3,173
3,900
3,925
3,900
534115
On-line Services
1,603
1,647
1,704
1,752
1,747
1,800
534120
Postage
23
70
143
250
250
250
534130
Express Mail Charges
22
41
0
100
300
300
534400
Rent/Leases
391
391
0
576
576
576
534420
Equipment Leases
510
501
497
525
420
384
534620
R & M-Vehicles
6,345
4,169
5,944
4,000
4,000
5,000
534630
R & M - Office Equipment
1,202
858
1,252
1,200
1,375
5,020
534640
R& M-Operating Equipment
85
0
0
0
0
2,000
534650
R & M-Radio
79
35
0
100
100
100
534800
Promotional Activities
147
171
154
300
300
300
534920
Legal Ads
0
0
317
400
500
750
535200
Departmental Supplies
2,918
2,774
2,506
2,600
3,000
4,000
535210
Computer Supplies
72
0
90
912
1,000
1,000
535230
Small Tools and Equipment
185
313
0
200
200
200
535260
Gas and Oil
10,816
7,952
9,530
10,000
11,500
12,000
535270
Uniforms and Shoes
337
561
618
800
800
800
535275
Safety Equipment
1,016
293
293
750
750
750
535410
Dues and Memberships
25
400
470
700
700
1,000
535420
Books and Publications
0
0
200
200
200
200
535450
Training and Education
4,403
3,262
6,197
9,000
9,000
9,000
TOTAL
OPERATING EXPENDITURES
106,217
106,054
115,848
131,773
134,286
147,479
CAPITAL OUTLAY
606400
Vehicles and Equipment
5,188
0
37,446
28,053
27,109
10,600
TOTAL
CAPITAL OUTLAY
5,188
0
37,446
28,053
27,109
10,600
TOTAL POLICE INVESTIGATIONS DIVISIOP
714,488
754,632
818,247
1,051,451
1,046,077
1,094,927
'CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
POLICE DISPATCH UNIT
The police Dispatch Unit operates around the clock and takes emergency and non -emergency calls for
service from the public, and dispatches calls to officers, code enforcement and volunteers. They do
investigative work for the officers utilizing the CAD, RMS, DAVID and FCIC/NCIC, provide information
services to officers as well as citizens. They monitor and record the activities of officers, community
service volunteers and code enforcement officers into the CAD system. Dispatch takes house watch
requests from citizens for the volunteers to check while they are away. Dispatch works closely with the
other dispatch centers in the surrounding cities and counties by transferring calls to them or receiving calls
from them. Dispatch uses several state of the art automated systems, which are linked to statewide and
nationwide databases.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ The third radio work station was upgraded.
✓ Implemented the LEAPS program to improve the training, evaluation and documentation flow for
newly hired dispatchers.
✓ Ensured compliance through quarterly and annual audits.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Educate the public on the 911 system, its operation and proper use.
➢ Fill the assistant communications supervisor position.
➢ Increase education and training for the 911 operators to ensure preparation for all emergencies and
succession planning.
➢ Continue efficiently receiving and dispatching calls for service in an effort to provide meet the
needs of our citizens.
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
1911 Calls Received
9,004
9,056
8888*
9,500
9,000
ICode Violation Calls Received
6,773
8,712
9,239
8,000
8,500
ITotal Calls Received
45,136
48,610
51,209
48,000
50,000
Calls Per Dispatcher
5,015
5,401
5,689
5,500
5,500
Administrative Calls Handled
37,846
45,644
17801 *
40,000
20,000
* System documenting issue caused the FY19 reported
numbers to appear lower than they actually were
91
'CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
POLICE DISPATCH UNIT PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
53.00% 53.00% Disoatch - Receive and dispatch calls for police services, including felony in progress and emergency
calls. Supply information to officers and callers. Record police action taken on calls for service.
29.00% 29.00% Calls - Receive complaint calls frompublic and emergency 911 calls.
14.00% 14.00% Information Retrieval - Check auto tags, NWs, individuals, articles through the automated in-house
records systemand FCIC/NCIC systems. Send and receive LETS and faxmessages.
2.00% 2.00% Code Enforcement - Receive, document and dispatch code enforcement complaints.
2.00% 2.00% Trainine and Professional Develooment.
100.000/0 100.000/0
POLICE DISPATCH UNIT BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Police Dispatch is $ 653,778. This compares to the 2019-2020 projected expenditures of
$ 638,600, an increase of $15,178, or 2.4%.
Personal Services
Operating Expenses
Capital Outlay
Total
FY 16/ 17 FY 17/ 18
Actual Actual
$ 600,680 $ 590,500 $
10,349 8,563
Amended
Projected
FY 18/19
FY 19/20
FY 19/20
Actual
Budget
Expenditures
611,731
$ 642,853
$ 626,537 $
10,307
10,840
12,063
$ 611,029 $ 599,063 $ 622,038 $ 653,693 $
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures:
1. Personal Services - Increase due to having positions full all year.
2. Operating lkpenses - Slight increase due primarily to increased training.
3. Capital Outlay - No capital outlay requested.
FY 20/21
Budget Difference
639,942 $ 13,405
13,836 1,773
638,600 $ 653,778 $ 15,178
Difference
$ 13,405
$ 1,773
92
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE DISPATCH UNIT
FULL TIME EQUIVALENTS
Projected
PAY
Amended
Expenditure Budget
POSITION RANGE
18/19 19/20 19/20 20/21
19/20 20/21
Communications Supervisor 40 244 / 72,439
1.00 1.00 1.00 1.00
$ 75,000 $
72,750
Assistant Communications Supervisor 35,730 / 64,314
0.00 1.00 0.00 1.00
37,000 $
37,400
Communication Technician 30,821 / 55,478
9.00 8.00 9.00 8.00
303,000
323,750
10.00 10.00 10.00 10.00
TOTAL SALARIES
$ 415,000 $
433,900
Overtime
60,000
40,000
FICA Taxes
35,250
36253
Deferred Compensation
39,500
42,813
Group Health Insurance Premium
75,800
85,990
Employee Assistance Program
148
158
Worker's Comp Insurance
839
828
Total Personal Services
$ 626,537 $
639,942 +
93
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
POLICE DISPATCH UNIT
Code: 010049
Account
Number
Description
PERSONAL SERVICES
511200
Regular Salaries
511400
Overtime
512100
FICA Taxes
512225
Deferred Compensation
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512309
Employee Assistance Program
512400
Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
534000 Travel and Per Diem
534105 Cellular Telephone
534110 Internet Access
534420 Equipment Leases
534630 R & M-Office Equipment
534640 R & M-Operating Equipment
534650 R & M-Radios
534800 Promotional Activities
535200 Departmental Supplies
535210 Computer Supplies
535270 Uniforms
535275 Safety Equipment
535410 Dues and Memberships
535450 Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL POLICE DISPATCH UNIT
FY 16/17 FY 17/18 FY 18/19
Actual Actual Actual
Amended
FY 19/20 FY 19/20 FY 20/21
Budget Proiected Budget
379,933
405,965
400,202
434,950
415,000
433,900
74,843
34,955
56,733
39,861
60,000
40,000
33,487
32,538
33,591
36,139
35,250
36,253
39,105
38,699
40,239
42,516
39,500
42,813
54,368
77,585
79,848
88,176
75,800
85,990
17,931
0
0
0
0
0
232
0
150
158
148
158
782
758
968
1,053
839
828
600,680
590,500
611,731
642,853
626,537
639,942
818
704
1,411
1,000
1,000
2,000
472
461
464
480
480
480
433
433
454
435
160
0
1,022
1,005
995
1,025
1,565
1,716
1,302
1,273
1,267
1,700
1,700
1,300
500
0
470
500
500
500
88
176
242
200
200
200
217
300
389
300
300
400
2,193
890
643
800
800
1,800
0
70
363
200
1,619
200
0
0
632
300
300
300
10
18
0
200
100
100
331
0
331
700
339
840
2,963
3,235
2,645
3,000
3,000
4,000
10,349
8,563
10,307
10,840
12,063
13,836
0
0
0
0
0
0
0
0
0
0
0
0
611,029 599,063 622,038 653,693 638,600 653,778
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
CODE ENFORCEMENT DIVISION
The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to
citizen complaints and self- initiated enforcement. While providing support to other departments and the Special
Magistrate, this division works to solicit voluntary compliance whenever possible.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Continued a proactive approach to code violations, while striving for compliance.
✓ Investigated code violations with follow-ups, magistrate hearings and abatements.
✓ Provided education to the community in an effort to gain voluntary compliance.
✓ Continually monitored the false alarm program to ensure compliance.
✓ Provided professional code enforcement services.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Continue to strive for compliance prior to requiring magistrate hearing.
➢ Continue to provide proactive and professional code enforcement services.
➢ Continually educate the public on code enforcement concerns to improve quality of life.
➢ Reduce time spent on calls increasing efficiency observing and responding to violations.
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
Water Violations
174
17
94
40
60
Code Violations
1,579
1,832
2,325
1,800
1,900
Illegal Signs
456
459
520
450
475
Nuisance Abatement
527
655
417
600
450
Re -inspections
2,558
2,829
2,846
2,600
2,800
Property Inspections
336
434
533
400
450
PROGRAM BUDGET DESCRIPTION FOR THECODE ENFORCE ENT DIVISION
STAFFING NATURE OF ACTIVITY
19120 20121
50.00% 50.001/o Citizen Complaints - Respond to complaints of city ordinance violations and self -initiate code
compliance and enforcement.
30.00% 30.00% Re-insnections - Follow up on notices of violations to ensure compliance.
3.00% 3.00% Code Enforcement Board- Provide direct support to Code Enforcement Board for Code Enforcement
hearings.
17.00% 17.00% Documentation - To document complaints, as well as self -initiated actions, write reports and follow
up letters and prepare documentation for Code Enforcement Board.
100.00% 100.00%
Nl+
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Code Enforcement is $ 193,315. This compares to the 2019-2020 projected expenditures of $189,261,
an increase of $ 4,054, or 2.1%.
Amended
Projected
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services
$ 149,566
$ 159,672
$ 165,801
$ 171,610
$ 171,480
$ 172,607
$ 1,127
Operating Expenses
15,138
18,914
18,610
20,038
17,781
20,708
2,927
Capital Outlay
-
-
-
-
-
-
-
Total
$ 164,704
$ 178,587
$ 184,410
$ 191,648
$ 189,261
$ 193,315
$ 4,054
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures: Difference
1. Personal SerHces - Increase due to slight increase in workers compensation rate. $ 1,127
2.Operating Expenditures - Increase due primarily to additional training and anticipated vehicle maintenance. $ 2,927
3. Capital Outlay -No capital outlay requested. $ -
PERSONAL SERVICES SCHEDULE
CODE ENFORCEMENT DIVISION
FULL TIME EQUIVALENTS
Projected
PAY
Amended
Expenditure
Budget
POSITION RANGE
18/19 19/20 19/20
20/21
19/20
20/21
Code Enforcement Officer 32,698 / 45,156
2.00 2.00 2.00
2.00
$ 85,950
$ 87,000
Administrative Assistant 30,821 / 55,478
1.00 1.00 1.00
1.00
35,250
35,000
3.00 3.00 3.00
3.00
TOTAL SALARIFS
$ 121,200
$ 122,000
Overtime
300
100
FICA Taxes
9,000
9,442
Clothing Allowance
1,320
1,320
Deferred Compensation
11,250
11,270
Group Health Insurance Premium
26,745
26,245
Employee Assistance Program
48
48
Worker's Comp Insurance
1,617
2,182
Total Personal Services
$ 171,480
$ 172,607
M.
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
CODE ENFORCEMENT DIVISION
Code: 010045
Account
Number
Description
PERSONAL SERVICES
511200
Regular Salaries
511400
Overtime
512100
FICA Taxes
512215
Clothing Allowance
512225
Deferred Compensation
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512309
Employee Assistance Program
512400
Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533400 Other Contractual Services
534000 Travel and Per Diem
534105 Cellular Telephone
534110 Internet Services
534120 Postage
534420 Equipment Leases
534620 R & M-Vehicles
534630 R & M - Office Equipment
534650 R & M-Radio
534910 Clerk of Court Filing Fees
535200 Departmental Supplies
535210 Computer Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535270 Uniforms and Shoes
535275 Safety Equipment
535410 Dues and Memberships
535450 Training and Education
TOTAL OPERATING EXPENDITURES
FY 16/17 FY 17/18 FY 18/19
Actual Actual Actual
Amended Projected
FY 19/20 FY 19/20 FY 20/21
Budget Budget Budget
108,672 112,848 117,074 120,300 121,200 122,000
26
444
31
239
300
100
8,322
8,359
8,597
9,250
9,000
9,442
1,320
1,320
1,320
1,320
1,320
1,320
9,881
10,177
10,723
11,045
11,250
11,270
15,585
24,846
25,873
27,377
26,745
26,245
3,986
0
0
0
0
0
72
0
48
48
48
48
1,701
1,680
2,135
2,031
1,617
2,182
149,566
159,672
165,801
171,610
171,480
172,607
0
0
590
700
700
700
0
244
437
260
0
500
469
426
465
1,300
1,140
1,320
866
866
866
866
866
866
3,695
4,938
3,984
4,300
3,598
4,300
70
69
68
82
215
252
2,043
1,804
2,040
1,500
500
1,500
37
20
27
30
70
120
79
88
0
100
80
100
1,250
1,753
1,757
1,800
2,190
1,800
714
482
931
700
700
700
0
0
40
500
500
50
79
0
0
100
0
100
5,768
6,989
6,837
6,500
6,572
6,500
0
647
0
500
500
500
0
0
0
100
50
100
70
35
70
100
100
100
0
554
498
600
0
1,200
15,138
18,914
18,610
20,038
17,781
20,708
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CODE ENFORCEMENT DIVISION 164,704 178,587 184,410 191,648 189,261 193,315
97
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
CITY OF
SEA' �N
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PUBLIC FACILITIES DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS
The Fiscal Year 2020-21 adopted budget for the Public Facilities Department as a whole is $ 1,000,029. As compared to the
2019-2020 projected expenditures of $ 969,299, this is an increase of $ 30,730 or 3.2%.
Amended
Projected
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services
$ 1,133,021
$ 1,569,966
$ 1,006,513
$ 616,764
$ 612,433
$ 643,350
$ 30,917
Operating Expenses
728,876
1,110,786
605,517
$ 308,539
$ 314,341
313,579
(762)
Capital Outlay
114,447
142,493
83,712
$ 42,665
$ 42,525
43,100
575
Total
$ 1,976,344
$ 2,823,245
$ 1,695,742
$ 967,968
$ 969,299
$ 1,000,029
$ 30,730
Fiscal Year 2020-2021 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2019-2020 Projected Expenditures: Difference
1. Personal Services - Increase due primarily to a retirement payout. $ 30,917
2. Operating Expenses - Slight decrease due primarily to reduced building maintenance costs. $ (762)
3. Capital Outlay - Increase due primarily to anticipated replacement of air conditioning units. $ 575
Public Facilities Department Cost Allocation
C
Fle o
M ainte
21%
Facilities
Maintenance
56%
we
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
CONSOLIDATED PUBLIC FACILITIES DEPARTMENT
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Proiected
Budget
ROADS & MAINTENANCE
PERSONAL SERVICES
$
379,293
$
462,678
$
505,970
$
-
$
-
$
-
OPERATING EXPENDITURES
72,500
338,222
325,439
-
-
-
CAPITAL OUTLAY
3,639
7,544
55,743
-
-
-
TOTAL
$
455,432
$
808,444
$
887,151
$
-
$
-
$
-
STORMWATER UTILITY
PERSONAL SERVICES
$
336,195
$
630,002
$
-
$
-
$
-
$
-
OPERATING EXPENDITURES
377,195
488,037
-
-
-
-
CAPITAL OUTLAY
-
2,263
-
-
-
-
TOTAL
$
713,390
$
1,120,302
$
-
$
-
$
-
$
-
FLEET MANAGEMENT
PERSONAL SERVICES
$
184,297
$
194,428
$
194,159
$
186,004
$
180,673
$
185,787
OPERATING EXPENDITURES
27,228
24,432
28,524
26,345
19,445
22,640
CAPITAL OUTLAY
2,335
-
9,595
-
-
2,800
TOTAL
$
213,861
$
218,860
$
232,278
$
212,349
$
200,118
$
211,227
FACILITIES MAINTENANCE
PERSONAL SERVICES
$
92,872
$
133,131
$
160,659
$
279,543
$
279,543
$
284,664
OPERATING EXPENDITURES
225,941
232,174
219,247
253,735
268,531
255,724
CAPITAL OUTLAY
108,473
124,195
18,374
42,665
42,525
20,300
TOTAL
$
427,285
$
489,500
$
398,280
$
575,943
$
590,599
$
560,688
CEMETERY
PERSONAL SERVICES
$
140,365
$
149,728
$
145,725
$
151,217
$
152,217
$
172,899
OPERATING EXPENDITURES
26,011
27,920
32,308
28,459
26,365
35,215
CAPITAL OUTLAY
-
8,491
-
-
-
20,000
TOTAL
$
166,376
$
186,139
$
178,033
$
179,676
$
178,582
$
228,114
TOTALS
PERSONAL SERVICES
$
1,133,021
$
1,569,966
$
1,006,513
$
616,764
$
612,433
$
643,350
OPERATING EXPENDITURES
728,876
1,110,786
605,517
308,539
314,341
313,579
CAPITAL OUTLAY
114,447
142,493
83,712
42,665
42,525
43,100
TOTAL
$
1,976,344
$
2,823,245
$
1,695,742
$
967,968
$
969,299
$
1,000,029
100
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I
PUBLIC FACILITIES
FLEET MANAGEMENT DIVISION
The Fleet Management Division develops, manages and provides vehicle and equipment maintenance services for all
City -owned vehicles and equipment, with the exception of the Golf Course. This includes 103 vehicles, 26 units of
major equipment and 185 units of smaller equipment and tools. In addition, the Fleet Management staff also maintains
the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with FDEP
requirements.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Cleaned and reorganized long term yard storage and storage building
✓ Implemented a vehicle replacement schedule
✓ Continued proper fuel storage, maintenance and compliance according to state and federal guidelines
✓ Maintained inventory accountability
✓ Maintained safe work environment, no injuries
✓ Generated $51,976.50 in revenue by the sale of surplus equipment through Gov Deals
✓ Maintained over 90% in-house repairs/preventative maintenances
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Continue proper fuel storage, maintenance and compliance
➢ Continue safe work environment
➢ Continue inventory accountability
➢ Continue technician training/research in order to maintain a 90% goal of in-house repairs
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/21
Number of Vehicles Maintained
104
117
121
120
123
Number of Heavy Equipment Maintained
26
26
24
27
26
Number of Light Equipment Maintained
185
200
202
200
200
Preventive Maintenance Services
135
200
187
200
200
Road Service Calls
89
65
71
75
75
Completed Service Requests
1529
1508
1056
1500
1300
101
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
FLEET MANAGEMENT DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
10.00% 10.00% Administration of City Fleet Management Program -Supervise and direct employees in the implementation
of a Fleet Management Program for over 300 pieces of equipment. Develop and direct the maintenance of a
2,800 sq. ft. maintenance facility.
45.00% 45.00% Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical and body repair
services on all city -owned vehicles and equipment, except Golf Course equipment.
10.00% 10.00% Order and Parts Processing - Order, receive and stock vehicle repair parts and material. Schedule vehicle
sublet repairs.
5.00% 5.00% Emolovee Training - Train employees in new corrective repair procedures, waste disposal, and Department of
Labor Safety Requirements and Standards.
10.00% 10.00% Vehicle Data Processing - Data processing of work orders, issue slips, purchase orders and parts. Maintain
computerized parts and tools inventory.
5.00% 5.00% General Administrative - Preparation of Budget, maintenance of vehicle records and training records.
5.00% 5.00% Administration of Ck Fuel Facility Management Program - Supervise and maintain unleaded gasoline and
diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System.
5.00% 5.00% Planing and implementation of Fleet Maintenance Programs - Plan, develop and implement programs to
modernize facilities, equipment and tools.
5.00% 5.00% General Administrative Program - Implementation of Guidelines for the acquisition and replacement of
Fleet Assets.
100.00% 100.00%
FLEET MANAGEMENT DIVISION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Fleet Management is $ 211,227. This compares to the 2019-2020 projected
expenditures of $ 200,118, an increase of $ 11,109, or 5.55%.
Amended
Projected
FY 16/17 FY 17/18 FY 18/19 FY 19/20
FY 19/20
FY 20/21
Actual Actual Actual Budget
Expenditures
Budget
Personal Services $ 184,297 $ 194,428 $ 194,159 $ 186,004
$ 180,673
$ 185,787
Operating Expenses 27,228 24,432 28,524 26,345
19,445
22,640
Capital Outlay 2,335 - 9,595 -
-
2,800
Total $ 213,861 $ 218,860 $ 232,278 $ 212,349
$ 200,118
$ 211,227
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures
1. Personal Services - Increase due primarily to position reclassification.
2. Operating Expenses - Increase due primarily to higher anticipated equipment maintenance and training
costs.
3. Capital Outlay - Increase due to replacement equipment needed this year.
Difference
$ 5,114
3,195
2,800
$ 11,109
Difference
$ 5,114
$ 3,195
$ 2,800
102
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
PERSONAL SERVICES SCHEDULE
FLEET MANAGEMENT DIVISION
FULL TIME EQUIVALENTS
Projected
PAY
Amended
Expenditure
Budget
POSITION
RANGE
18/19 19/20 19/20
20/21
19/20
20/21
Fleet Superintendant
50,871 / 91,568
1.00 1.00 1.00
1.00
$ 61,995
$ 61,750
Garage Supervisor
40,244 / 72,439
1.00 1.00 1.00
1.00
36,685
41,250
Mechanic
27,384 / 49,291
1.00 1.00 1.00
1.00
32,890
32,500
Clerical Assisstant II
26,587 / 47,856
0.50 0.00 0.00
0.00
-
-
3.50 3.00 3.00
3.00
TOTAL SALARIES
$ 131,570
$ 135,500
Overtime
600
1,000
FICA Taxes
10,119
10,470
Clothing Allowance
360
360
Deferred Compensation
11,658
12,317
Group Health Insurance Premium
22,539
21,986
Employee Assistance Program
48
48
Worker's Comp Insurance
3,779
4,106
Total Personal Services
$ 180,673
$ 185,787
I
CAPITAL OUTLAY SCHEDULE
FLEET MANAGEMENT DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description
2020/21 2021/22
2022/23 2023/24 2024/25
TOTAL
Shop MIG Welder
2,800 -
- - -
2,800
Portable Stick Welder/Generator
- 3,500
- - -
3,500
Tire Balancer
- 2,400
- - -
2,400
Tire Changer
- 3,980
- - -
3,980
Shop Chain Hoist
- -
3,000 - -
3,000
Exhaust Extraction Unit
- -
1,800 - -
1,800
$ 2,800 $ 9,880
$ 4,800 $ - $ -
$ 17,480
103
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
FLEET MANAGEMENT DIVISION
Code: 010054
Account
Number
Descriution
PERSONAL SERVICES
511200
Regular Salaries
511400
Overtime
512100
FICA Taxes
512215
Clothing Allowance
512225
Deferred Compensation
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512309
Employee Assistance Program
512400
Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533400
Other Contractual Services
533410
Environmental Services
534000
Travel and Per Diem
534105
Cellular Telephone
534310
Electric
534320
Water/Sewer
534420
Equipment Leases
534610
R & M - Buildings
534620
R & M-Vehicles
534630
R & M - Office Equipment
534640
R & M-Operating Equipment
535200
Departmental Supplies
535210
Computer Supplies
535230
Small Tools and Equipment
535260
Gas and Oil
535270
Uniforms and Shoes
535275
Safety Equipment
535410
Membership & Professional Dues
535420
Books and Publications
535450
Training and Education
TOTAL
OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL FLEET MANAGEMENT DIVISION
Amended
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Actual Actual Actual Budget Proiected Budget
132,257 144,714 141,272 131,300 131,570 135,500
4,483
984
264
4,000
600
1,000
10,369
11,154
10,840
10,308
10,119
10,470
320
220
240
360
360
360
11,267
12,655
13,293
12,127
11,658
12,317
18,652
21,563
24,024
23,116
22,539
21,986
3,210
0
0
0
0
0
92
0
63
48
48
48
3,647
3,137
4,163
4,745
3,779
4,106
184,297
194,428
194,159
186,004
180,673
185,787
301
50
50
625
625
800
471
1,230
677
950
500
0
768
69
369
800
250
250
789
957
1,144
1,080
1,020
1,020
2,949
2,641
2,941
3,000
3,000
3,000
266
291
292
325
280
295
952
936
927
1,000
600
600
221
0
227
500
600
600
1,434
1,320
1,792
1,380
450
1,000
1,193
432
1,096
1,150
885
870
5,876
5,232
4,373
4,500
2,500
4,000
3,320
2,784
5,822
3,200
3,000
3,275
20
0
54
0
100
250
4,824
3,060
4,607
2,000
2,000
2,000
1,735
1,453
1,300
1,700
500
1,000
753
874
881
785
785
780
196
375
427
400
200
400
50
1,500
1,545
1,600
1,600
1,600
0
0
0
100
50
100
1,111
1,229
0
1,250
500
800
27,228
24,432
28,524
26,345
19,445
22,640
2,335
0
9,595
0
0
2,800
2,335
0
9,595
0
0
2,800
213,861 218,860 232,278 212,349 200,118 211,227
104
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
PUBLIC FACILITIES
FACILITIES MAINTENANCE DIVISION
The Facilities Maintenance Division is responsible for the maintenance and repair of all city buildings and
facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The
division also provides miscellaneous janitorial services and support to all community activities as well as all
departments by providing such services as moving office equipment and furniture.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Rehab interior of Art Center
✓ Respond to COVID-19 Health Emergency by
o Providing special soaps and sanitizing supplies
o Instituting special cleaning procedures to promote a clean, virus free work environment
✓ Rehab restroom floors in Riverview Park and Football fields
✓ Repaired Splash Pad pump system
✓ Repaired Lift Station pumps at Working Waterfront
✓ Resolved major problem with Police Dept. Rooftop Air Conditioning Unit
✓ Replaced HVAC units serving the MIS department
✓ Provided backflow device testing inspections to +40 backflow prevention devices
✓ Replaced Riverview Park Restroom roofing
✓ Established street lighting on Airport Drive East leading to Pickle Ball courts
✓ Completed major concrete walkway and seawall repair at Yacht Club
✓ Completed rehab of foot bridges spanning swales at Riverview Park
✓ Replace carpet and sound assist antenna loop in City Council Chambers
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Certify one member on staff in HVAC repairs
➢ Establish sewer connection serving the Senior Center
➢ Install Emergency Standby Generator for City Hall
➢ Convert Indian River Drive street lights to LED
PERFORMANCE MEASURES
Performance Indicators
Number of facility and sites maintained
Total square footage maintained
Total number of work orders completed
Cost per square foot maintained
Actual
Actual
Actual
Proj ected
2016/2017
2017/2018
2018/2019
2019/2020
56
56
56
56
161,138
161,138
161,138
161,138
150
150
160
165
$2.65
$3.04
$2.47
$3.67
Projected
2020/21
56
161,138
175
$3.53
105
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION
STAFFING NATURE OFACTIVI77
19120 20121
25.00% 25.00% Prouerty Maintenance - Provide continuous maintenance and repair to all City buildings and
facilities. These activities are in the following disciplines: Design/Construction, Electrical,
Painting, Plumbing, Cabinetry, Carpentry, and General Maintenance.
15.00% 15.00% Administration - Supervise City facility contractors to ensure contractual obligations enforced.
Provide general administrative duties to ensure overall efficient operation of City owned facilities
and the preparation of annual division budget.
60.00% 60.00% General Services - Perform duties such as supporting community activities, moving offices
furniture, and providing janitorial services for all City facilities.
100.00% 100.00%
FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Facilities Maintenance is $ 560,688. This compares to the 2019-2020 projected
expenditures of $ 590,599, a decrease of $ 29,911, or-5.06%.
Amended
Projected
FY 16/17 FY 17/18 FY 18/19 FY 19/20
FY 19/20
FY 20/21
Actual Actual Actual Budget
Expenditures
Budget
Difference
Personal Services $ 92,872 $ 133,131 $ 160,659 $ 279,543
$ 279,543
$ 284,664
$ 5,121
Operating Expenses 225,941 232,174 219,247 253,735
268,531
255,724
(12,807)
Capital Outlay 108,473 124,195 18,374 42,665
42,525
20,300
(22,225)
Total $ 427,285 $ 489,500 $ 398,280 $ 575,943
$ 590,599
$ 560,688
$ (29,911)
'
Fiscal Year 2020-2021 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures
Difference
1. Personal Services - Increase due primarily to position reclassification.
$ 5,121
2. Operating Expenses - Decrease due primarily to lower anticipated contractual services.
$ (12,807)
3. Capital Outlay - Decrease due to less equipment requested.
$ (22,225)
PERSONAL SERVICES SCHEDULE
FACILITIES MAINTENANCE
FULL TIME EQUIVALENTS
Projected
PAY
Amended
Expenditure
Budget
POSITION
RANGE
FY 18/19 FY 19/20 FY 19/20
FY 20/21
FY 19/20
FY 20/21
Public Facilities Director*
72,868 / 131,163
0.00 1.00 1.00
1.00
$ 91,420
$ 91,250
Construction Specialist II
45,295 / 81,530
1.00 1.00 1.00
1.00
40,918
45,500
Facilities Foreman
30,821 / 55,478
1.00 1.00 1.00
1.00
41,400
40,750
Maintenance Worker II
27,384 / 49,291
1.00 1.00 1.00
1.00
32,500
32,250
3.00 4.00 4.00
4.00
TOTAL SALARIES
$ 206,238
$ 209,750
Overtime
3,000
3,000
FICA Taxes
16,000
16,303
Clothing Allowance
360
360
*62% of Director's salary to be
Deferred Compensation
19,000
19,180
reimbursed by Airport
Group Health Insurance Premium
28,865
28,864
Employee Assistance Program
63
63
Worker's Comp Insurance
6,017
7,144
Total Personal Services
$ 279,543
$ 284,664
106
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
CAPITAL OUTLAY SCHEDULE
FACILITIES MAINTENANCE - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL
Scissor Lift $ 13,500 $ - $ - $ - $ - $ 13,500
Replace Storage Shed Roof 6,800 - - - - 6,800
City Hall East End Air Conditioner - 40,000 - - - 40,000
$ 20,300 $ 40,000 $ - $ - $ - $ 60,300
FACILITIES MAINTENANCE - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL
Truck w/9' Bed and Crane $ 65,000 $ - $ - $ - $ - $ 65,000
Public Facilities Compound - 1,250,000 1,250,000 1,000,000 - 3,500,000
$ 65,000 $ 1,250,000 $ 1,250,000 $ 1,000,000 $ - $ 3,565,000
1
107
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
FACILITIES MAINTENANCE DIVISION
Code: 010056
Account
Number
Description
PERSONAL SERVICES
511200
Regular Salaries
511400
Overtime
512100
FICA Taxes
512215
Clothing Allowance
512225
Deferred Compensation
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512309
Employee Assistance Program
512400
Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533400
Other Contractual Services
533410
Environmental Services
533415
Janitorial Services
533420
Pest/Weed Control
534000
Travel and Per Diem
534105
Cellular Telephone
534400
Rents and Leases
534420
Equipment Leases
534610
R & M - Buildings
534620
R & M-Vehicles
534625
R & M - Lighting
534630
R & M - Office Equipment
534640
R & M-Operating Equipment
535200
Departmental Supplies
535220
Cleaning Supplies
535230
Small Tools and Equipment
535260
Gas and Oil
535270
Uniforms and Shoes
535275
Safety Equipment
535450
Training and Education
TOTAL
OPERATING EXPENDITURES
CAPITAL OUTLAY
606200 Buildings
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL FACILITIES MAINTENANCE
Amended
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Actual Actual Actual Budset Proiected Budget
62,073
89,331
109,886
203,850
206,238
209,750
3,174
7,521
5,036
3,000
3,000
3,000
5,075
7,319
8,686
15,767
16,000
16,303
240
240
360
360
360
360
6,018
8,653
10,450
18,550
19,000
19,180
13,256
17,377
21,187
30,397
28,865
28,864
0
0
0
0
0
0
48
0
48
63
63
63
2,988
2,690
5,007
7,556
6,017
7,144
92,872
133,131
160,659
279,543
279,543
284,664
30,383
26,214
33,505
33,190
33,000
32,486
75
0
0
0
0
0
69,685
86,259
93,566
104,320
105,000
105,682
3,038
3,292
3,128
3,150
3,096
3,192
0
0
0
650
200
700
131
467
794
1,740
1,620
1,620
0
0
0
0
3,000
6,000
0
0
0
27
500
250
94,400
86,689
61,169
79,000
86,500
67,000
2,817
1,417
1,052
2,000
2,000
1,900
0
0
0
2,500
3,000
2,500
0
0
0
0
270
360
212
1,655
369
500
1,500
1,600
905
3,228
1,777
2,591
3,200
3,600
16,945
15,553
17,581
16,000
18,000
20,000
3,470
2,391
2,094
2,600
2,100
2,600
3,113
4,108
2,933
4,000
4,000
4,100
735
901
856
835
845
884
34
0
20
250
200
250
0
0
405
382
500
1,000
225,941
232,174
219,247
253,735
268,531
255,724
0
0
0
0
0
6,800
108,473
124,195
18,374
42,665
42,525
13,500
108,473
124,195
18,374
42,665
42,525
20,300
427,285
489,500
398,280
575,943
590,599
560,688
1:
'CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I
PUBLIC FACILITIES
CEMETERY DIVISION
The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian
Cemetery that encompasses 10.74 acres of grass, trees, and hedges that are under a perpetual care clause
purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial
sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from
funeral homes and monument companies. Responsibilities also include record administration and adhering to
ordinances, rules and regulations
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Level Cemetery Expansion Area (#5) and cap artesian well
✓ Adjust to pesticide ban through application of more manpower to manually maintain cemetery property
✓ Maintained close working relationship with area funeral homes throughout COVID-19 emergency
✓ Maintained irrigation system; replacing primary irrigation pump
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Continue ground work to complete the opening of area #5
➢ Complete successor planning in anticipation of Kip Kelso's retirement in February 2021.
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/21
Cremains, including niches
13
36
37
36
31
Burials
45
41
37
37
40
Acres of property maintained
10.34
10.34
10.34
12.06
12.06
Operating cost per acre maintained
$16,091
$18,002
$17,218
$14,808
$25,718
CEMETERY DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
70.00% 70.00% Cemetery Grounds Maintenance - Maintain 10.34 acres of grounds through improved
scheduling of mowing, trimming, and general cleanup. Removal and trimming of unsightly trees
to enhance appearance and increase safety. Continue to apply chemicals and fertilizer to improve
the overall appearance of the Cemetery. Perform beautification projects such as planting trees and
U-1- 4n P"hn nl nnnAnrn-
10.00% 10.00% Public Relations - Assist with sales and locations of burial spaces and assist citizens and visitors
in locating burial spaces of family members and friends.
10.00% 10.00% Administration - Assist in record keeping, bill processing, sales and products.
10.00% 10.00% Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars.
100.00% 100.00%
109
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI1
CEMETERY DIVISION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for the Cemetery is $ 228,114. This compares to the 2019-2020 projected expenditures of
$ 178,582, an increase of $ 49,532, or 27.7%.
Amended Projected
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20
Actual Actual Actual Budget Expenditures
Personal Services $ 140,365 $ 149,728 $ 145,725 $ 151,217 $ 152,217 $
Operating Expenses 26,011 27,920 32,308 28,459 26,365
Capital Outlay - 8,491 - - -
Total $ 166,376 $ 186,139 $ 178,033 $ 179,676 $ 178,582 $
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures
1. Personal Services - Increase due to retirement payout this year.
2. Operating Expenses - Increase due primarily to anticipated increase in size of grounds being maintained.
3. Capital Outlay - Increase due to equipment replacement and improvement projects.
PERSONAL SERVICES SCHEDULE
CEMETERY DIVISION
PAY
POSITION RANGE
Cemetery Supervisor 35,730 / 64,314
*Retirement Payout -Supervisor
Assistant Cemetery Sexton 29,052 / 52,293
FY 20/21
Budget Difference
172,899 $ 20,682
35,215 8,850
20,000 20,000
228,114 $ 49,532
FULL TIME EQUIVALENTS Projected
Amended Expenditure
18/19 19/20 19/20 20/21 19/20
1.00 1.00 1.00 1.00 $ 74,550
1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
30,550
$ 105,100
2,200
8,165
240
9,600
20,557
32
6,323
Difference
$ 20,682
$ 8,850
$ 20,000
Budget
20/21
$ 52,250
$ 37,600
32,250
$ 122,100
3,000
9,595
330
11,289
20,177
32
6,376
$ 152,217 $ 172,899
110
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I
CAPITAL OUTLAY SCHEDULE
CEMETERY DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL
Bench Seats and Monuments $ 20,000 $ - $ - $ - $ - $ 20,000
$ 20,000 $ - $ - $ - $ - $ 20,000
CEMETERY DIVISION - TO BE FUNDED BY CEMETERY TRUST FUND
EXPENDITURES PER FISCAL YEAR
Description
2020/21
2021/22 2022/23 2023/24 2024/25
TOTAL
Columbarium Niches
$ 45,000
$ 45,000 $ - $ - $ -
$ 90,000
52" Mower
13,500
- - - 14,000
27,500
Flag Poles
4,400
- - - -
4,400
Desk & Chairs
1,600
- - - -
1,600
Driveway Resurfacing
15,000
- - - -
15,000
Ground/Headstone Leveling
20,000
20,000 40,000 - -
80,000
$ 99,500
$ 65,000 $ 40,000 $ - $ 14,000
$ 218,500
111
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
CEMETERY DIVISION
Code: 010059
Account
Number
Description
PERSONAL SERVICES
511200
Regular Salaries
511400
Overtime
512100
FICA Taxes
512215
Clothing Allowance
512225
Deferred Compensation
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512309
Employee Assistance Program
512400
Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533400 Other Contractual Services
534101 Telephone
534105 Cellular Telephones
534110 Internet Access
534310 Electric
534610 R & M - Buildings
534620 R & M-Vehicles
534640 R & M-Operating Equipment
534685 R & M - Grounds Maintenance
535200 Departmental Supplies
535210 Computer Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535270 Uniforms and Shoes
535275 Safety Equipment
535450 Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL CEMETERY DIVISION
Amended
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Actual Actual Actual Budget Proiected Budget
99,587 104,134 100,280 101,500 105,100 122,100
1,520
3,305
2,543
3,000
2,200
3,000
7,422
7,905
7,569
7,974
8,165
9,595
120
240
320
240
240
330
9,284
9,624
8,846
9,382
9,600
11,289
11,748
18,930
18,144
21,149
20,557
20,177
5,043
0
0
0
0
0
44
0
30
32
32
32
5,596
5,589
7,992
7,940
6,323
6,376
140,365
149,728
145,725
151,217
152,217
172,899
8,245
8,045
7,995
7,995
4,500
10,800
1,609
1,677
1,599
1,680
1,475
1,500
150
179
74
120
85
120
743
819
839
840
865
880
2,689
2,888
3,655
3,000
3,900
3,900
373
480
1,069
450
1,500
2,000
125
385
488
700
500
700
3,698
4,763
3,506
2,700
2,500
2,500
2,938
1,779
2,911
2,900
3,000
3,500
2,627
3,410
5,937
3,800
3,800
3,840
61
20
0
200
250
450
329
870
647
800
900
1,200
1,747
1,980
2,467
1,950
1,900
2,500
626
591
975
624
690
625
52
33
145
300
250
300
0
0
0
400
250
400
26,011
27,920
32,308
28,459
26,365
35,215
0
8,491
0
0
0
20,000
0
8,491
0
0
0
20,000
166,376 186,139 178,033 179,676
178,582 228,114
112
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET'
PUBLIC WORKS
ROADS & MAINTENANCE DIVISION
The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of-
ways, and public infrastructures such as docks, piers, boat ramps, and sidewalks. In addition the division provides
heavy construction support to other departments as needed.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Increased the volume of asphalt used to repair pavement distress by 25% compared to FY 2018-2019.
✓ Repaired/Corrected 100% of trip hazards on City sidewalks brought to the attention of Public Works staff and
ensured repair/correction by utility and other contractors of 100% of the sidewalk damage caused by their
work in the ROW.
✓ Trained Division staff so that 100% of division staff have earned their CDL-B licenses with half of these
earning the highest CDL level, A. All are cross -trained and proficient with multiple pieces of heavy
construction equipment.
✓ Trained and certified 100% of all Division staff in the Maintenance of Traffic Operations (MOT - safe setup
and operation of work zone within City ROWS) at the Intermediate and/or Advanced level.
✓ Successfully recruited and trained a second Traffic Technician (a Traffic Technician 1) that allowed the
Division to make significant progress in bringing the City's Stop Signs and other Regulatory Signs into
compliance with the Florida Manual of Uniform Traffic Control Devices (MUTCD). In doing so, upgraded
100% of the City's Zone 2 stop sign installations into full MUTCD compliance ahead of schedule (Zone 1 stop
sign installation brought into compliance in FY 2019). Brought inspections, records and repairs of 100% of
the City's 5 City -owned and maintained bridges
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Repair/Correct 100% of trip hazards on City sidewalks brought to the attention of Public Works staff and
ensure repair/correction by utility and other contractors of 100% of the sidewalk damage caused by their work
in the ROW.
➢ Initiate and complete upgrade of all remaining City stop sign installations into full compliance with the
MUTCD — Zones 3, 4 and 5 of the City's 5 signage zones.
➢ Provide full support to complete the ambitious third year (FY 2020) of the City's Six -Year Roadway
Maintenance Program (Paving, Overlay and Sealing).
➢ Continue to support special City projects that require heavy construction equipment and expertise.
PERFORMANCE MEASURES
Performance Indicators
Miles of Paved Roads Maintained
Number of Parking Lots Maintained
Miles of Sidewalks Maintained
Actual Actual Actual
2016/2017 2017/2018 2018/2019
157 157 157
16 16 16
26 26 26
Projected Projected
2019/2020 2020/2021
157 157
16 16
26 26
113
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
ROADS & MAINTENANCE DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
60.00% 60.00% Streets and Allevways - Maintain 157 miles of paved streets. Maintain sixteen (16) municipally
owned parking areas. Perform repairs to streets and roadways that are damaged due to
deterioration. Mow and clear street right of ways.
20.00% 20.00% General Maintenance - Buildings, docks, piers, sidewalks, etc.
5.00% 5.00% General Administration - Preparation of budget, update service records. Maintain equipment
records. Review contracts and construction drawings on City Contract work. Meet with public as
necessary. Coordinate employee training and education.
15.00% 15.00% Assisting other City Deuartments - Lift heavy material with cranes, repair roadways and
sidewalks following storm damage, transport heavy equipment and supplies to work -sites and
grade parks and ballfields.
100.00% 100.00%
ROADS & MAINTENANCE DIVISION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for the Roads and Maintenance Division is $ 1,028,229. This compares to the 2019-2020
projected expenditures of $ 975,715, an increase of $ 52,514 or 5.38%.
Amended
Projected
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Expenditures
Budget
Personal Services
$ 379,293
$ 462,678
$ 505,970
$ 600,329
$ 583,990
$ 610,678
Operating Expenses
72,500
338,222
325,439
352,118
352,535
369,151
Capital Outlay
3,639
7,544
55,743
39,550
39,190
48,400
Total
$ 455,432
$ 808,444
$ 887,151
$ 991,997
$ 975,715
$ 1,028,229
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures
1. Personal Services - Increase due to having positions full for the entire year and a position reclassification.
2. Operating Expenses - Increase due primarily to higher anticipated engineering costs.
3. Capital Outlay - Increase due primarily to additional sidewalk repairs and sign shop equipment requested.
Difference
$ 26,688
16,616
9,210
$ 52,514
Difference
$ 26,688
$ 16,616
$ 9,210
114
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
PERSONAL SERVICES SCHEDULE
ROADS & MAINTENANCE DIVISION
Projected
PAY Amended
Expenditure
Budget
POSITION
RANGE 18/19 19/20 19/20
20/21
19/20
20/21
Public Facilities Director
72,868 / 131,163 1.00 0.00 0.00
0.00
$ -
$ -
Public Works Director
75,054 / 135,098 0.00 1.00 1.00
1.00
111,800
115,000
Roads Assistant Superintendent
45,295 / 81,530 1.00 1.00 1.00
1.00
43,280
48,500
Traffic Technician II
33,679 / 60622 0.00 1.00 1.00
1.00
34,815
34,750
Traffic Technician 1
29,052 / 52,293 1.00 1.00 1.00
1.00
29,850
30,000
Maintenance Worker III
29,052 / 52,293 1.00 1.00 1.00
1.00
34,510
34,250
Maintenance Worker II
27,384 / 49,291 1.00 1.00 1.00
1.00
31,530
31,250
Maintenance Worker I
25,812 / 46,462 4.00 3.00 3.00
3.00
80,845
83,000
Administrative Assistant
30,821 / 55,478 0.00 1.00 1.00
1.00
33,270
33,000
Clerical Assistant II (P/T)
26,587 / 47,856 0.50 0.00 0.00
0.00
-
-
9.50 10.00 10.00
10.00
TOTAL SALARIES
$ 399,900
$ 409,750
Overtime
3,500
5,000
FICA Taxes
29,075
31,811
Clothing Allowance
840
1,080
Deferred Compensation
35,000
37,749
Group Health Insurance Premium
92,250
95,132
Employee Assistance Program
160
158
Worker's Comp Insurance
23,265
29,998
Total Personal Services
$ 583,990
$ 610,678
CAPITAL OUTLAY SCHEDULE
ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER
FISCAL YEAR
Description
2020/21 2021/22 2022/23 2023/24
2024/25 TOTAL
1 ton 4 x 4 Reg Cab Pick -Up Truck
$ 34,000 $ - $ - $
-
$ - $
34,000
48" Sign Sheeting Roller
2,900 - -
-
-
2,900
34" Tuffrruck for Major Sidewalk Repairs 9,500 - -
-
-
9,500
Sidewalk Form Set
2,000 - -
-
-
2,000
$ 48,400 $ - $ - $
-
$ - $
48,400
ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY LOCAL OPTION GAS TAX
EXPENDITURES PER FISCAL YEAR
Description
2020/21
2021/22
2022/23
2023/24
2024/25
TOTAL
School Zone Lights (6)
$ 46,510 $
-
$
$
$ - $
46,510
Update City Street and Stop signs
81,000
-
-
81,000
Street Repaving
400,000
600,000
600,000
600,000
600,000
2,800,000
Sidewalk Replacement
100,000
100,000
100,000
100,000
100,000
500,000
Wheel Loader 926M
130,000
-
-
-
-
130,000
Tandem Axle Dump Truck
-
115,000
115,000
Brush Truck
-
50,000
-
-
50,000
Pavement Marking Truck
-
-
85,000
-
-
85,000
$ 757,510 $
865,000
$ 785,000
$ 700,000
$ 700,000 $
3,807,510
ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL
Street Reconstruction $ 500,000 $ - $ - $ - $ - $ 500,000
$ 500,000 $ - $ - $ - $ - $ 500,000
115
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET'
ROADS & MAINTENANCE DIVISION
Code: 010052
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number
Description
Actual
Actual
Actual
ARM
Proiected
Bud et
PERSONAL SERVICES
511200
Regular Salaries
252,665
300,419
333,663
393,550
399,900
409,750
511300
Temporary Salaries
847
4,502
0
0
0
0
511400
Overtime
10,794
12,897
5,005
10,000
3,500
5,000
512100
FICA Taxes
20,388
23,377
24,412
30,731
29,075
31,811
512215
Clothing Allowance
790
900
720
960
840
1,080
512225
Deferred Compensation
23,363
27,205
29,694
36,478
35,000
37,749
512301
Group Health Insurance Premium
36,054
66,297
83,948
100,988
92,250
95,132
512305
Dependant Health Ins Premium
13,076
0
0
0
0
0
512309
Employee Assistance Program
148
0
129
158
160
158
512400
Worker's Comp Insurance
21,167
27,081
28,399
27,464
23,265
29,998
TOTAL PERSONAL SERVICES
379,293
462,678
505,970
600,329
583,990
610,678
OPERATING EXPENDITURES
533150
Engineering Services
0
8,205
27,400
4,650
1,000
10,000
533400
Other Contractual Services
0
5,400
933
1,700
1,700
3,200
534000
Travel and Per Diem
0
0
1,332
1,750
1,750
3,000
534101
Telephone
0
1,793
1,345
2,148
665
672
534105
Cellular Telephone
1,210
1,883
1,509
2,040
2,075
2,520
534110
Internet Services
433
1,053
737
840
445
400
534120
Postage
49
234
74
100
0
0
534130
Express Mail Charges
0
0
23
0
100
200
534310
Electric
1,677
3,173
19,154
3,500
3,300
3,300
534315
Street Lighting
0
205,106
179,884
217,100
216,000
216,000
534320
Water/Sewer
266
291
292
325
400
420
534380
Trash Pickup/Hauling, Etc.
6,811
3,732
783
1,800
1,100
3,100
534420
Equipment Leases
731
2,690
2,848
3,500
2,000
2,156
534615
R& M- Docks & Piers
0
118
0
0
0
0
534620
R & M-Vehicles
12,199
20,382
10,811
12,000
18,700
20,000
534630
R&M -Office Equipment
2,166
2,317
2,000
2,125
1,800
1,188
534640
R & M-Operating Equipment
15,535
12,218
13,112
15,000
15,000
15,000
534682
R & M - Sidewalks
0
0
0
1,500
1,500
1,500
534920
Legal Ads
0
0
91
0
0
200
535200
Departmental Supplies
2,652
7,502
5,762
7,000
5,200
5,200
535210
Computer Supplies
20
781
635
2,000
2,000
2,000
535230
Small Tools and Equipment
984
5,421
6,051
2,500
3,200
3,500
535260
Gas and Oil
12,559
25,996
21,770
19,900
20,500
20,620
535270
Uniforms and Shoes
1,191
1,925
2,672
3,400
2,000
2,400
535275
Safety Equipment
1,268
581
433
500
500
900
535310
Road Materials & Supplies
10,766
23,986
19,109
20,000
20,000
20,000
535350
Cement
1,573
1,971
658
1,000
1,000
1,000
535385
Signs & Marking Supplies
0
0
0
21,880
25,000
25,000
535410
Dues and Memberships
310
449
492
360
600
775
535450
Training and Education
100
1,014
5,529
3,500
5,000
4,900
TOTAL OPERATING EXPENDITURES
72,500
338,222
325,439
352,118
352,535
369,151
CAPITAL OUTLAY
606400
Vehicles and Equipment
3,639
7,544
55,743
39,550
39,190
48,400
TOTAL CAPITAL OUTLAY
3,639
7,544
55,743
39,550
39,190
48,400
TOTAL ROADS & MAINTENANCE
455,432
808,444
887,151
991,997
975,715
1,028,229
116
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
LEISURE SERVICES DEPARTMENT
The Leisure Services Department is responsible for all maintenance and upkeep of the City parks and landscaped areas
of City properties. Responsibilities include landscaping, sports turf management, trash removal, planting & removal of
trees, shrubs, and annuals at seventeen (17) parks, grounds of four (4) City Buildings, two (2) boat ramps, Indian River
Drive walkway and four (4) piers. Provides irrigation maintenance on all city properties, daily maintenance of five (5)
baseball/softball fields, three (3) football/soccer fields, ten (10) tennis courts including four (4) clay courts, eight (8)
pickle ball courts, four (4) basketball courts, Dog Park, Splash Pad, medians on US 1 and Schumann Drive, and all of
the Sebastian Blvd. intersections within City limits. The department also provides; aerobics, exercise, dance, Yoga,
Tai Chi, baby bees and karate programs at the Community Center. Operates the Skate Park and Clay Tennis Courts at
Friendship Park and coordinates the annual Easter Egg Hunt and Halloween Special Events. The Department also
reserves the Yacht Club and Community Center facilities, along with Riverview Park and various pavilions for events
and meetings. Leisure Services is also responsible for fulfilling City -sponsored special event requirements and to
provide the necessary manpower to ensure these events are successful while maintaining the health of Riverview Park.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Completed construction of the Sebastian Pickleball Complex
✓ Resurfaced the Har-Tru Clay Tennis Courts at Friendship Park
✓ Created and Implemented a Parks Integrated Pest Management Program
✓ Constructed 4 new dugouts, outfield fencing and renovated the batting cage at the Barber Street Sports
Complex Baseball & Softball fields
✓ Renovated foot bridges over the swales at Riverview Park on the East and West side of IR Drive
✓ Completed installation of an ADA Accessible Dock at the Yacht Club
✓ Replaced all rubber mulch at playgrounds with Engineer Wood Fiber Mulch
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Continue to revise and improve the Parks Integrated Pest Management Program
➢ Continue implementing our new Park identification signage plan
➢ Provide quality support to all City sponsored special events at Riverview Park
➢ Complete construction of the remaining 4 dugouts at the Barber Street Sports Complex Baseball & Softball
fields
➢ Continue to implement accessible components as we replace neighborhood playgrounds throughout the City
PERFORMANCE MEASURES
11'erformance Indicators
Neighborhood Parks
Community Parks
1 Barber Street Sports Complex
Special Facilities
Nature Preserve Areas
City Grounds
Medians and Walkways
Actual
Actual
Actual
Projected
Projected
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
42.26 Acres
42.26 Acres
42.26 Acres
42.26 Acres
42.26 Acres
61.58 Acres
61.58 Acres
61.58 Acres
62.88 Acres
62.88 Acres
22.54 Acres
22.54 Acres
22.54 Acres
22.54 Acres
22.54 Acres
7.17 Acres
7.17 Acres
7.17 Acres
7.17 Acres
7.17 Acres
244.24 Acres
244.24 Acres
244.24 Acres
244.24 Acres
244.24 Acres
8 Acres
8 Acres
8 Acres
8 Acres
8 Acres
5 Miles
5 Miles
5 Miles
5 Miles
5 Miles
117
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
LEISURE SERVICES DEPARTMENT PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
47.00% 46.00% Parks - Mow, weed, and edge 165 acres of park land and 18 park locations. Remove trash at all parks to
maintain maximum cleanliness.
5.00% 4.001/6 ActiNe Recreation - Provide aerobics, exercise, dance, Yoga, Tai Chi, baby bees, and karate programs at
the Community Center.
15.00% 15.00% Recreation - Fulfill City -sponsored event requirements and provide the necessary manpower for these.
Ensure Riverview Park and/or Riverfront are prepared in a timely manner, per event demands, and insure
all efforts are made to maintain the health of Riverview Park.
7.00% 5.00% Playgrounds - Repair and maintain equipment at all City owned playground areas.
16.00% 15.00% Ballfields - Fertilization and pest control, drag, rake, mow, remove trash, and maintain facilities at 8
athletic fields to maintain a safe area of play within the 22 acre Sports Complex
6.00% 10.001/6 Landscaping - Trimming, removal and replacement of trees, plants, mulch, and sod on all City
properties.
4.00% 5.00% Structural Repairs and Irrigation - Maintain, repair and/or replace buildings, structures and irrigation
systems.
100.000/0 100.000/0
LEISURE SERVICES DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Leisure Services is $1,110,085. This compares to the 2019-2020 projected expenditures of $
1,128,034, a decrease of $17,949 or-1.59%.
FY 16/17
Actual
Personal Services
$ 518,371 $
Operating Expenses
394,206
Capital Outlay
10,880
Total
$ 923,457 $
Amended
Projected
FY 17/18
FY 18/19
FY 19/20
FY 19/20
Actual
Actual
Budget
Expenditures
505,975
$ 759,730
$ 819,797
$ 763,896 $
369,197
244,648
229,455
218,970
4,368
140,640
145,168
145,168
879,540
$ 1,145,017
$ 1,194,420
$ 1,128,034 $
FY 20/21
Budget Difference
786,673 $ 22,777
260,412 41,442
63,000 (82,168)
1,110,085 $ (17,949)
Fiscal Year 2020-2021 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures
1. Personal Services - Increase due to having positions full all year.
2. Operating lkpenses - Increase due primarily to new electric service at Pickleball facility and planned facility improvements.
3. Capital Outlay - Decrease due to less new equipment planned for purchase.
Difference
$ 22,777
$ 41,442
$ (82,168)
118
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'II
PERSONAL SERVICES SCHEDULE
LELSURESERVICES DEPARTMENT
FULL TPAE EQUIVALENTS
Projected
PAY
Amended
Expenditure
Budget
POSITION
RANGE
18/19 19/20 19/20
20/21
19/20
20/21
Leisure Services Director
72,868 / 131,163
1.00 1.00 1.00
1.00
$ 86,830
$ 86,500
Recreation Supervisor
33,679 / 60,622
1.00 1.00 1.00
1.00
52,000
52,000
Maintenance Supervisor
35,730 / 64,314
1.00 1.00 1.00
1.00
47,775
47,750
Maintenance Worker 11
27,384 / 49,291
4.00 4.00 4.00
4.00
139,500
121,000
Maintenance Worker I
25,812 / 46,462
5.00 5.00 5.00
5.00
151,725
162,750
Clerical Assistant 1
25,080 / 45,109
0.00 0.50 1.00
1.00
18,390
25,250
Tennis Courts Attendants (P/T)
$ 8.84/hr
2.00 2.00 2.00
2.00
32,170
36,750
Asst Recreation Supervisor
$10.00/hr
0.50 0.50 0.50
0.00
300
-
Maintenance Worker I (P/T)
25,812 / 46,462
0.50 0.50 0.50
0.00
-
-
Recreation Attendant (P/T)
$10.30/hr
0.50 0.00 0.00
0.00
-
-
Skate Park Attendants (P/T)
$ 8.84/hr
1.50 0.00 0.00
0.00
-
-
Gymnastics Assistants
4.00 0.00 0.00
0.00
-
-
21.00 15.50 16.00
15.00
TOTAL SALARIES
$ 528,690
$ 532,000
Overtime
20,500
20,000
FICA Taxes
42,000
42,329
Clothing Allowance
1,280
1,320
Deferred Compensation
44,205
46,653
Group Health Insurance Premium
106,276
121,244
Employee Assistance Program
186
206
Worker's Comp Insurance
20,759
22,921
Total Personal Services
$ 763,896
$ 786,673
119
ICTTY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET1
CAPITAL OUTLAY SCHEDULE
LEIS URE S ERVICES DEPARTMENT -TO BE FUNDED BY GINERAL FUND
Description
Mower
Utility Vehicle
1/2 ton Extended Cab Pick -Up Truck
Yacht Club Building Improvements
Refurbish Friendship Park Tennis Office
Refurbish Park Res troom Floors
EXPENDITURES PER FISCAL YEAR
2020/21
2021/22
2022/23 2023/24
2024/25 TOTAL
$ 13,000
$ 13,000
$ $ 14,000
$ $ 40,000
16,000
-
-
16,000
34,000
-
34,000 34,000
34,000 136,000
-
10,000
- -
- 10,000
-
1,800
- 1,800
-
6,500
- -
- 6,500
$ 63,000
$ 31,300
$ 34,000 $ 48,000
$ 34,000 $ 210,300
LEISURE SERVICES DEPARTMENT -TO BE FUNDED BY RECREATION IMPACT FEES
EXPENDITURES PER FISCAL YEAR
Description
2020/21
2021/22
2022/23
2023/24
2024/25
TOTAL
Park Identification Signage
$ 30,000
$ 30,000
$ -
$ -
$
$ 60,000
Playground Improvements
70,000
40,000
40,000
110,000
40,000
300,000
Park Improvements
20,000
20,000
20,000
20,000
20,000
100,000
$ 120,000
$ 90,000
$ 60,000
$ 130,000
$ 60,000
$ 460,000
LEISURE SERVICES DEPARTMENT -TO BEFUNDEDBYDISCRETIONARYSALES TAX
Description
2020/21
2021/22
2022/23
2023/24
2024/25
TOTAL
Barber Street Lightning System
$ 24,000
$ -
$ -
$ -
$ -
$ 24,000
$ 24,000
$ -
$ -
$ -
$ -
$ 24,000
120
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
LEISURE SERVICES DEPARTMENT
Code: 010057
Account
Number
Descriution
PERSONAL
SERVICES
511200
Regular Salaries
511300
Temporary Salaries
511400
Overtime
512100
FICA Taxes
512215
Clothing Allowance
512225
Deferred Compensation
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512309
Employee Assistance Program
512400
Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533400
Other Contractual Services
533415
Janitorial Services
533420
Pest Control
534000
Travel and Per Diem
534101
Telephone
534105
Cellular Telephone
534110
Internet Services
534120
Postage
534310
Electric
534320
Water/Sewer
534380
Trash Pickup/Hauling
534400
Rents and Leases
534420
Equipment Leases
534610
R & M - Buildings
534615
R & M - Docks & Piers
534620
R & M-Vehicles
534630
R & M - Office Equipment
534640
R & M - Operating Equipment
534680
R & M - Irrigation Systems
534685
R & M - Grounds Maintenance
534686
R & M - Parks Facilities
534830
Special Event Expense
535200
Departmental Supplies
535210
Computer Supplies
535221
Fertilizer/Chemical Supplies
535230
Small Tools and Equipment
535260
Gas and Oil
535270
Uniforms and Shoes
535275
Safety Equipment
535410
Dues and Memberships
535420
Books and Publications
535450
Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL
OUTLAY
606200
Buildings
606300
Improvements Other Than Bldgs
606400
Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL PARKS & RECREATION DIVISION
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Proiected
Budget
312,197
311,822
537,130
574,100
528,390
532,000
51,029
53,298
628
1,000
300
0
23,013
12,708
19,197
19,851
20,500
20,000
30,016
27,950
41,104
44,777
42,000
42,329
1,160
1,060
1,450
1,320
1,280
1,320
30,421
27,162
41,111
46,406
44,205
46,653
41,616
59,384
95,229
108,303
106,276
121,244
12,788
0
0
0
0
0
216
0
177
190
186
206
15,915
12,591
23,705
23,850
20,759
22,921
518,371
505,975
759,730
819,797
763,896
786,673
162,577
157,638
5,179
3,500
2,500
3,000
2,717
0
0
0
0
0
0
750
4,258
4,000
4,000
7,000
806
295
1,844
2,500
1,600
2,500
4,807
5,359
4,466
2,500
1,450
1,500
625
594
1,075
1,500
1,385
1,440
550
604
1,519
1,500
900
2,440
11
2
224
50
50
50
68,912
72,720
73,923
72,000
73,500
83,500
15,009
12,899
13,984
13,250
14,500
15,225
0
0
0
0
614
0
0
0
0
11,325
6,181
6,795
1,291
1,192
3,063
3,000
2,500
2,750
0
0
0
0
0
7,000
124
1,807
4,710
5,000
5,000
2,000
5,433
3,634
4,372
3,000
5,000
4,500
1
5
6
400
320
312
18,268
20,258
18,354
18,000
12,000
20,000
59793
3,895
11,653
7,000
7,000
5,500
11,229
14,476
12,654
17,000
17,000
20,000
65,081
31,658
33,331
17,130
17,000
26,000
2,964
3,206
4,619
3,660
3,000
4,000
3,477
119402
6,514
6,000
5,000
5,000
141
82
187
420
420
200
5,630
3,488
7,494
9,000
99000
9,000
3,413
2,695
6,026
3,500
3,500
3,500
9,792
13,719
18,335
16,500
17,000
17,000
2,382
2,544
2,939
3,200
3,200
3,200
544
868
569
750
750
1,500
1,156
2,520
1,203
1,500
1,500
1,900
0
0
0
100
100
100
1,478
887
2,149
2,170
3,000
3,500
394,206
369,197
244,648
229,455
218,970
260,412
0
0
24,696
0
0
0
1,400
0
38,327
35,088
35,088
0
9,480
4,368
77,617
110,080
110,080
63,000
10,880
4,368
140,640
145,168
145,168
63,000
923,457
879,540
1,145,017
1,194,420
1,128,034
1,110,085
121
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department provides constructive planning to facilitate quality
development. The department provides professional guidance to the City Council, the City Manager, the
Planning and Zoning Commission, the Natural Resource Board, as well as various boards and committees
relating to planning and growth management. The Department also provides and is a resource to the
public and all city departments for comprehensive planning, community development, redevelopment and
code compliance activities. The Department has expanded to manage Planning and Zoning,
Environmental Permitting, and Grants Coordination.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Initiated Data & Analysis and GOP updates to eight elements of the Comprehensive Plan
✓ Completed infrastructure improvements to Fisherman's Landing Park with FIND funding
✓ Revised Stormwater Fee Credit Policy and refined program parameters
✓ Updated four Land Development Codes
✓ Made successful application for over $ 700,000 in alternative funding
✓ Continued to administer CRA grant funds (FSL & S2S)
✓ Completed Riverview Park Tree Preservation Plan
✓ Completed Wayfinding Sign Program design
✓ Completed 5 Year CRS Audit
✓ Completed CDBG Annual Action Plan and COVID updated plan
✓ Completed updates to the NPDES/NOI recertification process
✓ Continued management of Planning & Zoning and Natural Resource Board
✓ Provided agenda transmittals and support for City Council
✓ Provided GIS mapping support for external departments
✓ Initiated Stonecrop FEMA Grant Phase I
✓ Completed Sustainable Sebastian Initiation Plan
✓ Completed Integrated Pest Management Plan
✓ Installation of Living Dock and educational materials at Fisherman's Landing
✓ Final Report submitted for Community Oyster Garden cost share grant with IRLC
✓ Developed maps, zones, and GIS sign inventory app for Sign Shop
✓ Completed review of five City of Sebastian projects through TAC
✓ Completed Florida Friendly Garden at City Hall
122
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE1j
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Complete update to Comprehensive Plan as the Comprehensive Development Plan
➢ Update permit applications and processes via new web based program
➢ Complete new web page design and initiate Economic Development web page
➢ Initiate CDBG funding program in accordance with approved Consolidated Plan
➢ Initiate design and construction of CRA Plan Improvements
➢ Implement Sign program for CRA
➢ Implement Tree Preservation Plan and Landscape Maintenance for Riverview Park
➢ Participate in implementation of the FDOT US 1 Corridor Improvement Plan
➢ Update Riverfront Overlay District land development code
➢ Continue to refine the stormwater fee credit program; vacation rental program; and septic to
sewer program
➢ Formalize TAC review process
➢ Complete Green Infrastructure Map
➢ Implement Sustainable Sebastian Initiation Plan
➢ Finalize new site plan process and application
➢ Initiate Stonecrop FEMA Grant Phase II
➢ Make application for approximately $ 500,000 in alternative funding
➢ Complete Scrub -Jay HCP amendment and easement
PERFORMANCE MEASURES
Actual Actual Actual
Projected
Projected
Performance Indicators 2016/2017 2017/2018 2018/2019
2019/2020
2020/21
(Total Major & Minor Site Plan Reviews 11 15 13
20
15
Total Major & Minor Site Plan Approvals 6 5 8
10
10
Prehminary/Final Plat Approvals 3 2 0
6
5
Total Temporary Permits Issued 34 35 32
45
35
Division of a Single Lot/Release of Unity of Titles 5 18 13
24
15
Unity of Titles 26 18 12
25
15
Land Use and Zoning Change Requests 0 2 1
2
2
Annexation Requests/Approvals 0 2 1
2
0
Flood Zone Determinations/MT-1 Applications 37 50 62
60
60
Commercial Site Plan Inspections 22 20 15
25
15
Land Development Code Amendments 1 6 3
10
5
1 Conditional Use/Special Use/Accessory Structure Approvals 7 12 7
16
10
Easements/Acquisitions 4 1 3
1
4
Variances/Appeals/Waivers 4 20 4
30
10
Comp Plan/Element Changes 0 4 0
6
6
1 Stormwater Credit Program 54 130 69
180
70
Building Permits Zoning Reviews - Residential 0 300 184
400
200
Building Permits Zoning Inspections - Environmental 0 4 709
700
6W
IFagade, Sign, and Landscape Grant 5 8 4
5
5
1 Septic to Sewer Grant 8 55 4
50
20
lAmlication Requests Processed 160 0 10
10
10
Processing Time for Site Plans (Months) 3 8 7
4
4
123
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR COMMUNITY DEVELOPMENT
STAFFING
NATURE OF ACTIVITY
19120 20121
25.001/o 25.001/o Public Assistance - Provide planning, zoning and other regulatory information to the public and other
departments to assure that development is of the highest quality and that all development proposals are
consistent with City regulations. Provide public information to websites and updates to online forms.
30.00% 30.00% Land Develoament Code - Work with site development to provide technical review of proposed design in
accordance with City regulations. Coordinate review comments and pemritting requirements from outside
agencies, public input, and direction from the Planning and Zoning Commission and City Council. Provide
Environmental reviews for site development requests. Work with special committees and taskforce groups
that maybe required from time to time. Implement policy issues that Council has recommended or mandated.
15.00% 15.00% Comnrehensiw Planning - Manage, interpret, evaluate, update, and implement the Comprehensive Plan and
other land use, development and preservation plans for the City. Provide project management of CIP
projects and long range planning projects including annexations and intergovernmental priorities. Provide
direction and guidance for projects that have an economic development impact. Maintain position on
various committees and Boards such as the MPO. Provide presentations to various interest groups
regarding economic development and long range plans .
15.00% 15.00% Communitv Redevelopment - Implementation of stated goals within the Community Redevelopment Master
Plan and consistent with objectives outlined by the City Council. Update and implementation to the CRA
master plan including economic development goals and opportunities.
15.00% 15.001/o General Administrative - Research various miscellaneous topics and gather information for other agencies
and/or other departments, including staff support to the City Council, CRA Board, Planning and Zoning
Commission and Natural Resource Board.
100.000/0 100.000/0
COMMUNITY DEVELOPMENT BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Community Development is $ 507,450. This compares to the 2019-2020 projected expenditures of
$ 554,681, a decrease of $ 47,231, or-8.52%.
Amended Projected
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
Actual
Actual
Actual
Budget
Expenditures
Personal Services $ 180,910
$ 357,598
$ 318,631 $
424,545
$ 398283 $
Operating Expenses 33,677
38,178
47,574
148,705
141,748
Capital Outlay -
-
-
16,474
14,650
Total $ 214,587
$ 395,776
$ 366205 $
589,724
$ 554,681 $
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures:
1. Personal SerNices - Increase due to having positions full all year and a position reclassification.
2. Operating Eq)enses - Decrease due to majority of Comp Plan updates being completed in prior year.
3. Capital Outlay - Increase due to new equipment to be used in support of the Sustainable Sebastian program
FY 20/21
Budget
Difference
424,825
$ 26,542
66,125
(75,623)
16,500
1,850
507,450
$ (47,231)
Difference
$ 26,542
$ (75,623)
$ 1,850
124
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
COMMUNITY DEVELOPMENT
Projected
PAY
Amended
Expenditure
Budget
POSITION RANGE
18/19 19/20 19/20
20/21
19/20
20/21
Community Development Director/CRA Manager 72,868 / 131,163
1.00 1.00 1.00
1.00 $
94,111
$ 93,750
Senior Planner 55,588 / 100,858
0.00 1.00 1.00
1.00
45,383
62,000
Community Development Manager 50,871 / 91,568
1.00 1.00 1.00
1.00
80,194
80,000
Junior Planner 43,975 / 79,156
1.00 1.00 1.00
1.00
45,975
45,750
Environmental Planner 43,975 / 79,156
1.00 1.00 1.00
1.00
41,854
45,500
4.00 5.00 5.00
5.00
TOTAL SALARIES
$
307,517
$ 327,000
Overtime
2,000
2,000
FICA Taxes
23,515
25,178
Deferred Compensation
27,746
29,783
Clothing Allowance
120
120
Croup Health Insurance Premium
36,724
40,074
Employee Assistance Program
75
79
Worker's Comp Insurance
586
591
Total Personal Services
$
398,283
$ 424,825
CAPITAL OUTLAY SCHEDULE
COMMUNITY DEVELOPMENT DEPARTMENT - TO
BE FUNDED BY GENERAL FUND
Descrintiion 2020/21 2021/22 2022/23 2023/24
2024/25
TOTAL
Sustainable Sebastian $ 16,500 $
- $ - $
- $
- $
16,500
$ 16,500 $
- $ - $
- $
- $
16,500
COMMLINITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY DIS CRETIONARY SALES TAX
Descrintion
2020/21
2021/22 2022/23 2023/24 2024/25
T TAL
Harrison St Park Plaza
$ 270,000
$ 250,000 $ - $ - $ -
$ 520,000
N. Central Ave Event Plaza
40,000
250,000 250,000 - -
540,000
Tree Protection Plan
135,000
135,000 - - -
270,000
$ 445,000
$ 635,000 $ 250,000 $ - $ -
$ 1,330,000
COMMUNITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY RIVFRFRONT CRA
Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL
Working Waterfront Landscaping $ 45,000 $ - $ - $ - $ - $ 45,000
Septic to Sewer Grant Program - 100,000 - 100,000 - 100,000
$ 45,000 $ 100,000 $ - $ 100,000 $ - $ 145,000
125
!CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
COMMUNITY DEVELOPMENT DEPARTMENT
Code: 010080
Account
Number
Description
PERSONAL
SERVICES
511200
Regular Salaries
511400
Overtime
512100
FICA Taxes
512215
Clothing Allowance
512225
Deferred Compensation
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512309
Employee Assistance Program
512400
Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533120 Consultants
533400 Other Contractual Services
534000 Travel and Per Diem
534105 Cellular Telephone
534110 Internet Services
534120 Postage
534130 Express Mail
534420 Equipment Leases
534620 R & M-Vehicles
534630 R & M-Office Equipment
534825 Advertising (Econ Dev)
534830 Special Events (NRB)
534910 Clerk of Court Filing Fees
534920 Legal Ads
535200 Departmental Supplies
535210 Computer Supplies
535260 Gas and Oil
535270 Uniforms & Shoes
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL COMMUNITY DEVELOPMENT
FY 16/17 FY 17/18 FY 18/19
Actual Actual Actual
Amended
FY 19/20 FY 19/20 FY 20/21
Budget Projected Budget
128,186
276,229
243,232
319,900
307,517
327,000
6,620
2,057
1,124
2,000
2,000
2,000
9,743
20,781
18,974
24,566
23,515
25,178
0
100
120
120
120
120
11,721
22,667
22,425
29,063
27,746
29,783
13,581
35,331
32,143
48,081
36,724
40,074
10,693
0
0
0
0
0
62
0
63
79
75
79
303
433
550
736
586
591
180,910
357,598
318,631
424,545
398,283
424,825
8,713
12,176
30,304
122,500
122,500
40,000
1,648
1,760
2,234
2,000
2,000
3,000
922
2,657
977
3,500
150
2,500
176
929
363
216
300
240
0
1,014
433
433
433
433
903
1,773
785
1,000
800
800
0
18
40
50
50
50
1,422
1,397
1,385
1,450
1,965
2,112
1,873
849
54
500
250
250
2,218
2,928
2,091
2,500
2,520
2,940
8,998
0
0
0
0
0
1,092
1,416
1,182
2,576
500
2,000
0
10
53
30
30
30
1,838
3,816
3,169
2,500
2,500
2,500
1,469
2,593
1,446
2,000
2,000
2,000
109
877
30
800
800
800
227
516
471
600
500
500
0
87
0
0
0
150
734
1,246
1,231
1,800
1,800
1,870
132
0
40
300
150
150
1,205
2,115
1,286
3,950
2,500
3,800
33,677
38,178
47,574
148,705
141,748
66,125
0
0
0
16,474
14,650
16,500
0
0
0
16,474
14,650
16,500
214,587
395,776
366,205
589,724
554,681
507,450
126
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
GENERAL FUND — NON -DEPARTMENTAL
This section of the budget includes costs not related to specific departmental service objectives
or programs. The largest category of expenditures in this budget is for payments for general
government utilities, general property and casualty liability insurance premiums and payment to
the Riverfront Community Redevelopment Agency for tax increment contributions.
NON -DEPARTMENTAL BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Non -Departmental is $ 950,800. This compares to the 2019-2020 projected expenditures
of $ 946,071, an increase of $ 4,729, or .5%.
FY 16/17
FY 17/18
FY 18/19
Actual
Actual
Actual
Personal Services
$ 409,276
$ 291,741
$ 278,439 $
Operating Expenses
611,345
634,268
712,594
Grants and Aids
-
-
-
Capital Outlay
1,765
2,918
-
Non -Operating
2,173,590
636,029
23,244
Total
$ 3,195,976
$ 1,564,956
$ 1,014,277 $
Amended Projected
FY 19/20
FY 19/20
FY 20/21
Budget
Expenditures
Budget Difference
287,800
$ 268,500
$ 239,935 $ (28,565)
701,557
672,880
710,865 37,985
4,691 4,691
994,048 $ 946,071
Fiscal Year 2020-2021 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-2020 Projected Expenditures:
1. Personal Services - Decrease due to anticipated lower health reimbursement account expenses.
2. Operating Expenses - Increase due primarily to insurance increases.
3. Non -Operating Expenses - Decrease due to no transfer to other funds.
- (4,691)
$ 950,800 $ 4,729
Difference
$ (28,565)
$ 37,985
$ (4,691)
127
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
GENERAL FUND NON -DEPARTMENTAL
Code: 010099
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number
Descriution
Actual
Actual
Actual
Budget
Proiected
Budget
PERSONAL SERVICES
512301
Group Health Insurance
95,512
90,110
41,304
20,800
14,500
14,800
512307
Health Reimbursement Account
189,297
201,631
234,740
265,000
254,000
224,335
512500
Unemployment
(43)
0
2,395
800
0
800
512700
Additional Compensation
124,511
0
0
1,200
0
0
TOTAL PERSONAL SERVICES
409,276
291,741
278,439
287,800
268,500
239,935
OPERATING EXPENDITURES
533100
Professional Services
0
0
7,500
43,000
29,700
0
533110
Prof Services - Labor Attorney
0
0
19,296
0
0
0
533120
Consultants
2,867
1,662
5,000
0
0
0
533400
Other Contractual Services
1,164
3,826
48
11,280
15,500
5,000
533425
Contract Mowing Services
29,865
25,170
5,580
15,000
10,000
10,000
533426
Code Enforcement Charges
0
275
0
0
0
0
534101
Telephone
19,735
21,781
19,260
23,780
16,100
16,140
534110
Internet Services
17,721
17,685
3,795
1,782
2,420
2,420
534120
Postage
5,220
3,029
672
3,275
800
800
534310
Electric
38,994
41,134
39,383
43,000
39,000
39,000
534320
Water/Sewer
4,678
4,552
4,182
4,750
4,300
4,300
534500
Insurance
225,840
220,350
270,104
269,220
281,500
320,826
534501
Claims
2,911
7,984
48,738
28,964
26,600
30,000
534630
R&M Office Equipment
9,600
9,600
600
2,400
2,400
2,400
534700
Printing and Binding
6,849
3,326
0
4,500
0
0
534805
4th of July
20,000
32,392
32,004
32,700
32,700
32,750
534815
Paver Bricks
926
770
441
700
700
800
534825
Advertising Expenditures
2,134
2,902
2,487
3,300
2,950
2,990
534830
Special Events Expense
824
5,000
0
0
0
0
534835
Special Employee Events
4,291
4,615
4,938
5,000
5,000
5,000
534942
PD Safety Class Expenses
0
0
1,360
0
0
0
543943
PD COPE Unit Expenses
0
16,749
18,048
0
0
0
534944
Supplies -PS Empl Exp Fund
4,789
3,372
7,227
0
0
0
534945
Supplies -General Empl Exp Fund
331
0
0
0
0
0
534980
Payment-Riverfront CRA Fund
181,631
181,652
183,130
182,738
182,732
208,819
535200
Departmental Supplies
1,350
1,187
1,396
1,800
1,800
2,510
535410
Dues and Memberships
2,851
3,052
3,250
3,250
3,460
3,460
535450
Training and Education
0
0
2,000
3,500
0
6,000
535454
PBA Tuition Reimb Plan
7,098
2,858
1,184
5,000
4,600
5,000
535455
PEA Tuition Reimb Plan
1,353
741
0
3,000
1,000
3,000
535705
Property Taxes
0
0
(36)
0
0
0
535710
Non -Ad Valorem Tax
18,322
18,604
31,007
9,618
9,618
9,650
TOTAL OPERATING EXPENSES
611,345
634,268
712,594
701,557
672,880
710,865
CAPITAL OUTLAY
606400
Vehicles and Equipment
1,765
2,918
0
0
0
0
TOTAL CAPITAL OUTLAY
1,765
2,918
0
0
0
0
NON -OPERATING
909120
Interfund Trfr to 120 LOGT
200,000
0
0
0
0
0
909131
Interfund Trfr to Fund 310
1,603,353
571,892
0
0
0
0
909132
Interfund Trfr to Fund 320
5,449
52,817
2,787
0
0
0
909133
Trfr to Transp Impr Fund 330
132,925
0
0
0
0
0
909140
Trfr to Fund 140
0
0
20,457
0
0
0
909145
Trfr to Fund 450 AP
28,040
0
0
4,691
4,691
0
909163
Interfund Trfr to Fund 163
100,000
0
0
0
0
0
909410
Interfund Trfr to Fund 410
78,823
11,320
0
0
0
0
909480
Trfr to Fund 480 Building
25,000
0
0
0
0
0
TOTAL NON -OPERATING
2,173,590
636,029
23,244
4,691
4,691
0
TOTAL NON -DEPARTMENTAL
3,195,976
1,564,956
1,0149277
994,048
946,071
950,800
OTHER FINANCING USES
909330
Unappropriated Budget Savings
0
8669259
0
0
0
286,902
TOTAL EXPENDITURES AND OTHER USES
3,195,976
29431,215
19014,277
994,048
946,071
1,237,702
128
CITY OF
SE��T�N
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2021
SPECIAL REVENUE FUNDS
129
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
SEBA$TL,kN
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
130
I CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET I
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of revenue
sources (other than Major Capital Projects) that are legally required to be
spent for specific purposes. These Special Revenue Funds include the
following:
Local Option Gas Tax Fund (LOGT)
Discretionary Sales Tax Fund (DST)
Riverfront Community Redevelopment Agency
Parking In -Lieu -Of Fund
Recreation Impact Fee Fund
Stormwater Utility Fund
Law Enforcement Forfeiture Fund
TOTAL
$ 110069250
3,6709203
4905215
4,376
155,000
250841558
1,250
$ 714115852
Note that the Riverfront Community Redevelopment Agency (CRA) is a
blended component unit. Its governing body is also the City Council and
this results in its budget also being approved by the City Council acting
as the CRA governing body.
131
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
LOCAL OPTION GAS TAX
The local option gas tax is a six -cent per gallon tax levied by Indian River County. The tax funds are distributed to
participating cities within the County on a percentage basis determined by the City's population and amount of annual
transportation -type expenditures. The funds can be used for payment of debt service on loans and bonds issued to
finance acquisition and construction of roads, as well as road maintenance and signage. The paving loan does not
mature until FY22-23.
Low fuel costs have continued and contributed to a fairly steady level of collections, although more fuel -efficient
vehicles are expected to eventually have a negative effect. The 2020-2021 allocation for the City of Sebastian is
estimated at $739,464. The estimate is based on trend analysis.
LOCAL OPTION GAS TAX FUND REVENUE
Code: 120010
Account
Number Descrintion
TAXES
312400 Local Option Gas Tax
TOTAL TAXES
MISCELLANEOUS REVENUE
334492 FDOT Lighting Agreement
361100 Interest Income
TOTAL MISCELLANEOUS REVENUE
NON -REVENUE SOURCES
381001 Interfund Transfer from Fund 001
389991 Appropriation From Fund Balance
TOTAL NON -REVENUE SOURCES
TOTAL LOCAL OPTION GAS TAX
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budeet
Proiected
Budeet
674,778
715,311
715,311
736,320
710,000
710,000
674,778
715,311
715,311
736,320
710,000
710,000
12,532
12,908
12,908
13,694
13,694
14,105
948
6,685
6,685
5,347
10,770
13,808
13,480
19,593
19,593
19,041
24,464
27,913
200,000
0
0
0
0
0
152,896
0
12,550
0
0
268,337
352,896
0
12,550
0
0
268,337
1,041,154
734,904
747,454
755,361
734,464
1,006,250
132
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
LOCAL OPTION GAS TAX FUND EXPENDITURES
Code: 120051
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number Descriation
Actual
Actual
Actual
Budget
Proiected
Budget
533300 All Aboard Florida
71,894
0
0
0
0
0
533400 Other Contractual Services
0
0
11,500
0
0
0
533452 Road Maintenance Service
1,081
651
1,350
0
0
0
534315 Public Lighting
0
0
0
0
0
0
534695 Railroad Crossing Maintenance
5,103
5,400
48,344
5,400
5,400
5,400
535310 Road Materials and Supplies
23,386
19,705
19,011
0
0
0
535380 Signalization Supplies
21,621
0
0
0
0
0
TOTAL OPERATING EXPENDITURES
123,085
25,756
80,205
5,400
5,400
5,400
CAPITAL OUTLAY
606400 Vehicles and Equipment
12,011
27,570
0
106,000
106,000
257,510
TOTAL CAPITAL OUTLAY
12,011
27,570
0
106,000
106,000
257,510
DEBT SERVICE
707105 Principal - Paving Loan
215,000
219,000
224,000
229,000
229,000
233,000
707205 Interest - Paving Loan
27,635
23,445
19,187
14,802
14,802
10,340
TOTAL DEBT SERVICE
242,635
242,445
243,187
243,802
243,802
243,340
NON -OPERATING
909133 Trfr to Transp Impr Fund 330
663,423
96,793
424,062
211,160
155,431
500,000
909990 Unappropriated
0
342,340
0
188,999
223,831
0
TOTAL NON -OPERATING
663,423
439,133
424,062
400,159
379,262
500,000
TOTAL LOCAL OPTION GAS TAX
1,041,154
734,904
747,454
755,361
734,464
1,006,250
133
I CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
DISCRETIONARY SALES TAX
The discretionary sales tax is a seventh -cent or an additional one -cent sales tax levied by Indian River County.
The tax funds are distributed to participating cities within the County on a percentage basis determined by the
City's population. The funds can be used to finance, plan, and construct infrastructure, land acquisition for
recreation or preservation, land improvement, and emergency vehicle purchases.
The FY 2020-2021 allocation for the City of Sebastian is estimated at $3,581,025. The estimate is based on the
trend analysis. This revenue source was extended by referendum vote in FY 2016-2017 until December 31, 2023.
DISCRETIONARY SALES TAX FUND REVENUE
Code: 130010
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Account Descriation
Actual
Actual
Actual
Budeet
Proiected
Bud¢et
Number
312600 Discretionary Sales Tax
3,207,905
3,417,586
3,524,825
3,659,032
3,426,818
3,581,025
TOTAL TAXES
3,207,905
3,417,586
3,524,825
3,659,032
3,426,818
3,581,025
MISCELLANEOUS REVENUE
361100 Interest Income 29,500
361105 SBA Interest Earnings 10,463
TOTAL MISCELLANEOUS REVENUE 39,963
NON -REVENUE SOURCES
389991 Appropriation From PY Fund Balar 65,228
TOTAL NON -REVENUE SOURCES 65,228
TOTAL DISCRETIONARY SALES TAX 3,313,096
41,451
100,356
58,272
64,399
80,178
15,396
15,394
15,000
9,100
9,000
56,847
115,750
73,272
73,499
89,178
0
0
3,877,491
4,065,034
0
0
0
3,877,491
4,065,034
0
3,474,433
3,640,575
7,609,795
7,565,351
3,670,203
134
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
DISCRETIONARY SALES TAX FUND EXPENDITURES
Code: 130051
Amended
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Account DescriDtiOn Actual Actual Actual Budget Proiected Budget
Number
NON -OPERATING
909123
Interfund Trfr to 230-Series 2003 D
354,854
0
0
0
0
0
909131
Trfr to
Capital Projects Fund 310
643,474
1,364,845
625,248
860,555
6,010,146
675,695
909132
Trfr to
CIP Fund 320
480,928
16,062
227,077
40,000
65,700
469,000
909133
Trfr to
Transp Impr Fund 330
941,624
389,721
51,462
5,422,223
377,279
565,000
909263
Trfr to
Stormwater Debt Svs 263
402,963
403,792
402,914
401,355
401,355
400,961
909363
Trfr to
Stormwater Impr Fund 363
22,309
30,154
12,425
500,000
283,645
600,000
909410
Trfr to
Golf Course Fund 410
59,798
138,375
0
110,000
110,000
0
909455
Trfr to
Fund 455 AP
407,146
220,762
291,420
275,662
317,226
224,963
909990
Unappropriated
0
910,722
2,030,029
0
0
734,584
TOTAL
NON -OPERATING
3,313,096
3,474,433
3,640,575
7,609,795
7,565,351
3,670,203
TOTAL DISCRETIONARY SALES TAX 3,313,096 3,474,433 3,640,575 7,609,795 7,565,351 3,670,203
135
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
COMMUNITY REDEVELOPMENT AGENCY
City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section
163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas
and the development of such areas, pursuant to the Community Redevelopment Act of 1969.
COMMUNITY REDEVELOPMENT AGENCY REVENUES
Code: 140010
Account
Number
Description
TAXES
338200
Tax Increment Revenue - Sebastian
338200
Tax Increment Revenue - County
TOTAL TAXES
MISCELLANEOUS REVENUE
361100
Interest Income
361105
SBA Interest Earnings
362100
Rents and Royalties
366000
Contributions & Donations
TOTAL MISCELLANEOUS REVENUE
NON -REVENUE SOURCES
381001 Transfer from General Fund
389991 Fund Balance Carried Forward
TOTAL NON -REVENUE SOURCES
TOTAL RIVERFRONT REDEVELOPMENT
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budeet
Proiected
Budeet
181,631
181,652
183,130
182,732
182,732
208,819
160,610
184,879
201,086
215,084
220,508
235,065
342,241
366,532
384,216
397,816
403,240
443,884
4,702
8,730
9,791
15,000
15,000
10,331
1,056
1,885
4,310
3,750
3,750
0
36,000
36,000
36,000
36,000
36,000
36,000
0
0
3,000
0
0
0
41,758
46,615
53,101
54,750
54,750
46,331
0
0
20,457
0
0
0
0
116,935
49,709
198,458
114,203
0
0
116,935
70,166
198,458
114,203
0
383,999
530,082
507,484
651,024
572,193
490,215
136
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES
Code: 140051
Account
Number
Descriation
OPERATING EXPENDITURES
533100
Professional Services
533120
Consultants
533201
Admin Svcs Provided by the GF
533400
Other Contractual Services
534000
Travel and Per Diem
534120
Postage
534320
Water and Sewer
534400
Rents and Leases
534699
Other Capital Maintenance Expense
534830
Special Events Expense
534920
Legal Ads
535310
Road Materials & Supplies
535410
Dues & Memberships
545450
Training and Education
535710
Non -Ad Valorem Taxes
TOTAL OPERATING
EXPENDITURES
CAPITAL
OUTLAY
606300
Improvements Other Than Buildings
606900
Infrastructure
TOTAL CAPITAL OUTLAY
GRANTS AND AIDS
820100 Fagade/Sign Improvement Program
820200 Sewer Connection Program
TOTAL GRANTS AND AIDS
NON -OPERATING
909101 Interfund Trfr to General Fund 001
909131 Interfund Trfr to CIP Fund 310
909132 Interfund Trfr to CIP Fund 320
909133 Interfund Trfr to CIP Fund 330
909363 Interfund Trfr to CIP Fund 363
909990 Unappropriated
TOTAL NON -OPERATING
TOTAL RIVERFRONT REDEVELOPMENT
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Proiected
Budget
5,000
5,000
5,000
5,000
5,000
5,000
0
0
19,705
256
256
0
13,202
87,740
90,372
99,076
99,076
89,725
0
37,013
192,224
166,944
159,876
88,722
0
0
0
500
0
500
0
0
0
0
124
0
0
0
365
0
0
0
4,022
4,728
5,480
4,728
4,200
4,300
6,178
18,706
35,466
20,000
10,000
20,000
39,308
44,525
43,460
45,000
40,000
48,500
1,857
5,828
569
1,000
200
1,000
0
206
0
0
0
0
175
175
670
670
670
670
0
0
0
500
395
400
2,067
1,990
2,928
1,350
1,396
1,400
71,808
205,911
396,239
345,024
321,193
260,217
0
0
0
133,000
133,000
0
0
0
0
3,000
3,000
0
0
0
0
136,000
136,000
0
0
34,676
0
70,000
15,000
40,000
40,766
39,495
0
0
0
0
40,766
74,171
0
70,000
15,000
40,000
0
0
0
0
0
0
0
250,000
0
0
0
0
0
0
0
0
0
45,000
188,730
0
0
0
0
0
0
0
111,245
100,000
100,000
0
82,695
0
0
0
0
144,998
271,425
250,000
111,245
100,000
100,000
189,998
383,999
530,082
507,484
651,024
572,193
490,215
137
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PARKING IN -LIEU -OF FUND
PARKING IN -LIEU -OF FUND REVENUE
Code: 150010
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number Description
Actual
Actual
Actual
Budeet
Proiected
Budeet
MISCELLANEOUS REVENUE
361100 Interest Income
0
0
0
0
0
0
361105 SBA Interest Earnings
468
929
1,393
1,342
1,344
1,376
363400 Parking In -Lieu -Of Fee
24,945
13,776
0
0
500
3,000
389991 Appropriation from PY Fund Balanc
33,082
0
0
0
0
0
TOTAL MISCELLANEOUS REVENUE
58,495
14,705
1,393
1,342
1,844
4,376
TOTAL PARKING IN -LIEU -OF FUND
58,495
14,705
1,393
1,342
1,844
4,376
PARKING IN -LIEU -OF FUND EXPENDITURES
Code: 150051
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number Description
Actual
Actual
Actual
Budeet
Proiected
Budeet
CAPITAL OUTLAY AND PROJECTS
606908 Parking
58,495
0
0
0
0
0
TOTAL CAPITAL OUTLAY AND PROJE(
58,495
0
0
0
0
0
NON -OPERATING
909990 Unappropriated
0
14,705
1,393
1,342
1,844
4,376
TOTAL NON -OPERATING
0
14,705
1,393
1,342
1,844
4,376
TOTAL PARKING IN -LIEU -OF FUND
58,495
14,705
1,393
1,342
1,844
4,376
138
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
RECREATION IMPACT FEE FUND
The Recreation Impact Fee was established to enable the City to allow growth and development to
proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and
development so as to require growth and development to share in the burden of growth by paying its pro
rata share for the reasonably anticipated expansion costs of the recreational system improvements.
Additionally, the City through impact fees seeks to provide an equitable, fair share basis for new and
expanded recreational facilities concurrent with the impact and needs generated by new development.
(Ordinance 0-01-15 )
RECREATION IMPACT FEE FUND REVENUE
Code: 160010
Amended
Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Number Description Actual Actual Actual Budget Proiected Bud et
MISCELLANEOUS REVENUE
361100 Interest Income
361105 SBA Interest Earnings
363270 Recreation Impact Fee
TOTAL MISCELLANEOUS REVENUE
NON -REVENUE SOURCES
389991 Appropriation From PY Fund Balance
TOTAL NON -REVENUE SOURCES
TOTAL RECREATION IMPACT FEE
8,887
9,053
9,989
3,500
4,524
3,500
0
3,499
4,262
1,634
2,500
1,500
102,700
141,050
129,550
141,050
150,000
150,000
111,587
153,602
143,801
146,184
157,024
155,000
0
302,182
155,888
484,770
473,929
0
0
302,182
155,888
484,770
473,929
0
111,587
455,784
299,689
630,954
630,953
155,000
RECREATION IMPACT FEE FUND EXPENDITURES
Code: 160051
Amended
Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Number Description Actual Actual Actual Budget Proiected Budget
CAPITAL OUTLAY AND PROJECTS
606300 Improvements Other Than Bldgs
TOTAL CAPITAL OUTLAY AND PROJECTS
OPERATING EXPENDITURES
533100 Professional Services
TOTAL OPERATING EXPENDITURES
NON -OPERATING
909132 Transfer to CIP Fund 320
909990 Unappropriated
TOTAL NON -OPERATING
TOTAL RECREATION IMPACT FEE
0
0
0
0
0
0
0
0
0
0
0
0
14,774
19,600
0
0
0
0
14,774
19,600
0
0
0
0
46,455
436,184
299,689
630,954
630,953
120,000
50,358
0
0
0
0
35,000
96,813
436,184
299,689
630,954
630,953
155,000
111,587
455,784
299,689
630,954
630,953
155,000
139
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET1
STORMWATER UTILITY FUND
The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the
purpose of managing the City's stormwater system, to prepare, construct and manage betterments and
improvements, regulate the use of the stormwater system, and perform routine maintenance and minor
improvements. The Stormwater Utility Fee is assessed on a single residential ERU in the amount of $10.00
per month, or $120.00 per year (Resolution R-18-19). The Stormwater Utility Staff are responsible for the
control and maintenance of the City's stormwater drainage system, consisting of 280 miles of swales, 50
miles of channels, 8.15 miles of canals and 310 catch basins, baffle boxes, and culvert structures for the
purposes of flooding prevention and water quality improvement. The Stormwater staff also enforces
compliance with Federal NPDES regulations and the City's Stormwater Management Plan for the purpose of
improving the quality of stormwater runoff prior to discharge into the St. Sebastian River and the Indian
River Lagoon.
SUMMARY OF REVENUES AND EXPENDITURES
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Descriadon
Actual
Actual
Actual
Budet
Proiected
Bu et
Total Revenues
$ 1,102,138
$ 1,014,980
$ 2,076,432
$ 2,013,883
$ 2,113,001
$ 2,084,558
Total Bpenses
$ 1,273,480
$ 1,351,422
$ 1,537,182
$ 2,008,447
$ 1,761,615
$ 2,053,356
Change in Unrestricted Reserves
$ (171,342)
$ (336,442)
539,250
$ 5,436
$ 351,386
$ 31,202
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Completed slip lining and outfall reconstruction of the Schumann Drive elliptical culvert, a major
culvert collecting the stormwater runoff from tributary drainage conveyances from City streets and
homes in Schumann Park area neighborhoods.
✓ Serviced and maintained 100% of City's baffle box treatment structures each quarter.
✓ Maintained City's numerous catch basins to protect water quality and ensure proper function during storm
events.
✓ Replaced numerous road crossing culverts.
✓ Trained Division staff so that 100% of division staff have earned their CDL-B licenses with half of
these earning the highest CDL level, A. All are cross -trained and proficient with multiple pieces of
heavy stormwater maintenance equipment.
✓ Trained and certified 100% of all Division staff in the Maintenance of Traffic Operations (MOT - safe setup
and operation of work zone within City ROWs) at the Intermediate and/or Advanced level.
✓ Successfully recruited and extensively trained four new Stormwater Maintenance Worker I's to
replace stormwater staff that left for higher compensation in a neighboring city.
✓ Enrolled the City's Stormwater Utility Technician, a highly promising recent hire, in the City's reimbursement
college degree program (via Indian River College).
✓ Removed by extremely difficult mechanical means a huge expansion of invasive Brazilian Pepper
trees from the City's Stormwater Park; however applied zero herbicides to residual Brazilian Pepper
stumps to prevent rapid regrowth.
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Design and construct on -time and on -budget all Stormwater Utility Capital Projects funded for for FY 2021.
➢ Solicit and secure a specialized consultant through an RFQ process for completion of a much needed Stormwater
Master Plan update and the subsequent procurement of $50-100 M in state and federal grant and programmatic
funds over a ten year period for stormwater CIPs, including rebuilding, reconstruction and restoration dredging
of the City's 8.15 mile Elkcam Creek/Collier Creek canal.
➢ Resume necessary maintenance and repair of City's 8.15 mile Elkcam Creek/Collier Creek canal using an
Integrated Pest Management Approach.
➢ Service and maintain 100% of City's baffle box treatment structures each quarter.
➢ Ensure the City's stormwater conveyance mowing contractor completes 100% of needed mowing and excess
vegetation harvesting on -budget and on -schedule.
➢ Maintain the City's numerous catch basins to protect water quality and ensure proper function during storm
events.
➢ Replaced numerous road crossing culverts
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
(Miles of swales
280.0
280.0
280.0
280.0
280.0
1Linear feet of swales reconstructed
28,500
28,500
28,500
28,500
28,500
(Miles of ditches maintained
80.0
80.0
80.0
80.0
80.0
(Catch basin and culverts maintained
205
205
205
205
205
Linear feet Main Ditches reconstructed
1,000
1,000
1,000
1,000
2,000
(Road Crossing Pipe Replacements
20
20
20
20
20
STORMWATI32 UFILTFY PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OFACTIVITY
19120 20121
50.00% 55.00% Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9 miles of large
canals. Maintain ditches, swales and side yard ditches.
25.00% 20.00% Catch basins, Manholes and Culverts -Hand clean and mow small drainage ditches. Maintain 310 catch basins
and large/small culverts.
10.00% 10.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review
contracts and construction drawings on City contract work. Meet with public as necessary. Coordinate
employee training and education.
5.00% 5.00% Building Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits, Driveway
Permits, and meeting with engineers, contractors, and public as necessary.
10.00% 10.00% Capital Projects - Planning, Design, Specifications Consultant Coordination Bidding and Contracts,
Construction Management inspections.
100.000/0 100.00%
141
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
STORMWATER UTILITY DIVISION REVENUE
Code: 163010
Account
Number DescriWon
CHARGES FOR SERVICES
363630 Stormwater Utility Fee
363631 Delinquent Stormwater Fees
TOTAL CHARGES FOR SERVICES
MIS CELLANDOUS REVENUE
361100 Interest Income
361105 SBA Interest
361150 Other Interest
364100 Sale of Fixed Assets
381001 Transfer from Fund 001
TOTAL MISCELLANEOUS REVENUE
TOTAL STORMWATER REVENUES
US E OF UNRES TRICTED RESERVES
TOTAL STORMWATER U Uffff
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budizet
Proiected
Bu et
0
964,338
970,113
1,969,967
1,940,000
2,038,668
2,039,714
28,501
28,979
68,701
0
0
0
992,839
999,092
2,038,668
1,940,000
2,038,668
2,039,714
7,956
15,654
27,087
35,400
28,268
40,000
0
0
9,801
0
7,165
4,844
1,343
234
875
683
650
0
0
0
0
37,800
38,250
0
100,000
0
0
0
0
0
109,299
15,888
37,764
73,883
74,333
44,844
1,102,138
1,014,980
2,076,432
2,013,883
2,113,001
2,084,558
171,342
336,442
0
0
0
0
1,273,480
1,351,422
2,076,432
2,013,883
2,113,001
2,084,558
STORMWATER UTILITY DIVISION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for the Stormwater Utility Division is $ 2,084,558. This compares to the 2019-2020 projected expenditures of
$ 2,113,001, a decrease of $ 89,443, or-1.35%.
FY 16/17
Actual
Personal Services
$ 336,196 $
Operating Expenses
389,210
Capital Outlay
-
Non -Operating
548,074
Total
$ 1,273,480 $
Amended
FY 17/ 18
FY 18/ 19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Budget
Projected
Budget
Difference
630,002
$ 848,908
$ 735,344
$ 672,310 $
694,974
$ 22,664
719,157
536,317
815,303
631,512
816,332
184,820
2,263
18,198
182,800
182,793
242,050
59,257
-
673,009
280,436
626,386
331,202
(295,184)
1,351,422
$ 2,076,432
$ 2,013,883
$ 2,113,001 $
2,084,558
$ (28,443)
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenditures:
1. Personal Services - Increase due to having positions full all year.
2. Operating Expenses - Increase due to additional Swale maintenance and pipe replacements.
3. Capital Outlay - Increase due to replacement of a large piece of equipment.
4. Non -Operating - Decrease due to lower unappropriated funds.
Difference
$ 22,664
$ 184,820
$ 59,257
$ (295,184)
142
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
STORMWATER UTII.PTY DIVISION
FULL TIME EQUIVALENTS
Projected
PAY
Amended
Expenditures
Budget
POSMON
RANGE
18/19 19/20 19/20
20/21
19/20
20/21
Stormwater Utilities Director
72,868 / 131,163
1.00 0.00 0.00
0.00
$ -
$ -
Asst StormwaterUtilities Director
52,397/ 94,315
1.00 0.00 0.00
0.00
-
-
Stormwater Superintendent
50,871 / 91,568
1.00 1.00 1.00
1.00
76,260
76,000
Stormwater Utility Inspector
35,730 / 64,314
1.00 1.00 1.00
1.00
37,175
37,000
Maintenance Worker II1
29,052 / 52,293
3.00 3.00 3.00
3.00
101,240
100,250
Maintenance Worker II
27,384 / 49,291
1.00 2.00 2.00
2.00
58,480
58,000
Maintenance Worker I
25,812 / 46,462
6.00 6.00 6.00
6.00
160,345
163,000
Clerical Assistant H (Temp)
$ 13.95/hour
0.50 0.50 0.50
0.50
15,000
18,250
14.50 13.50 13.50
13.50
TOTAL SALARIES
$ 448,500
$ 452,500
Overtime
5,000
6,000
FICA Taxes
34,500
35,195
Clothing Allowance
1,540
1,560
Deferred Compensation
39,000
40,087
Croup Health Insurance Premium
87,200
92,356
Health Reimbursement Account
19,000
26,000
Employee Assistance Program
205
206
Worker's Comp Insurance
37,365
41,070
Additional Compensation
-
-
Total Personal Services
$ 672,310
$ 694,974
CAPITAL OUTLAY SCHEDULE
STORMWATER UTILITY DIVISION - TO BE FUNDED FROM STORMWATER UTILITY FUND
EXPENDITURES PER FISCAL YEAR
Description
2020/21
2021/22 2022/23 2023/24
2024/25
'DOTAL
(2) Zippy Head Mower Attachments
$ 48,000 $
- $ - $
$
$
48,000
Small Equipment Trailer
25,000
- -
25,000
Lowboy Tractor & Trailer
165,000
- -
165,000
Stormwater Master Plan
200,000
- -
-
200,000
Swale/Driveway/Culvert Repairs
100,000
100,000 100,000
100,000
100,000
500,000
Survey Lazer Level
1,900
1,900 -
-
-
3,800
Concrete Saw
1,200
1,200 -
-
2,400
Pin Locator
950
-
-
-
950
Concha Dam Repairs
-
800,000 -
-
-
800,000
M ini Excavator
- 55,000
-
-
55,000
Tulip Drive Crossing
250,000
-
-
250,000
Small Excavator
-
58,000
-
58,000
311 Excavator
225,000
-
225,000
Bay front Road Crossing
250,000
-
250,000
Ocean Cove Drainage
-
- -
-
350,000
350,000
$ 542,050 $
903,100 $ 405,000 $
633,000 $
450,000 $
2,933,150
STORMWATER UTH TTY DIVISION - TO BE FUNDED FROM DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL
Sliplining $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
Canal Restoration 500,000 500,000 500,000 500,000 500,000 2,500,000
$ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 3,000,000
143
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
STORMWATER UTILITY DIVISION EXPENDITURES
Code: 163051 (Includes prior years General Fund Stormwater Account)
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
!Number Description
Actual
Actual
Actual
Budget
Proiected
Budget
PERSONAL SERVICES,
511200 Regular Salaries
208,494
438,891
575,906
452,100
433,500
434,250
511300 Temporary Salaries
0
8,244
12,960
18,250
15,000
18,250
511400 Overtime
20,501
8,653
5,950
10,000
5,000
6,000
512100 FICA Taxes
18,247
34,237
45,056
36,553
34,500
35,195
512215 Clothing Allowance
880
1,100
19300
1,320
1,540
1,560
512225 Deferred Compensation
21,198
38,596
52,117
41,685
39,000
40,087
512301 Group Health Insurance Premium
43,808
76,139
89,950
101,511
87,200
92,356
512305 Dependant Health Insurance Premium
1,846
0
0
0
0
0
512307 Health Reimbursement Account
0
0
8,284
26,000
19,000
26,000
512309 Employee Assistance Program
170
0
199
206
205
206
512400 Worker's Comp Insurance
21,052
24,142
57,184
46,919
37,365
41,070
512700 Additional Compensation
0
0
0
800
0
0
TOTAL PERSONAL SERVICES
336,196
630,002
848,908
735,344
672,310
694,974
OPERATING EXPENSES
533100 Professional Services
129
120
237
0
0
0
533201 Admin Svcs Provided by GF
0
0
0
80,555
80,555
89,345
533400 Other Contractual Services
0
122,568
2,352
60,000
60,000
3,000
533411 Permit Fees
500
7,988
0
0
0
0
533420 Pest/Weed Control
21,385
24,382
26,023
30,000
9,481
60,000
533425 Contract Mowing Services
243,012
288,668
281,080
300,000
300,000
378,222
534000 Travel and Per Diem
297
0
0
1,000
1,600
2,000
534101 Telephone
1,585
1,793
1,314
2,148
600
600
534105 Cellular Telephone
392
1,473
1,920
1,800
1,400
1,500
534110 Internet Services
0
163
101
433
433
435
534120 Postage
6
12,256
46
100
10
100
534310 Electric
9,155
7,068
5,770
8,500
9,200
9,200
534320 Water/Sewer
557
1,115
867
19000
1,000
1,050
534380 Trash Pickup/Hauling
39100
6,172
797
5,000
1,859
2,002
534400 Rents and Leases
0
0
6,000
6,000
3,000
0
534420 Equipment Leases
755
964
3,120
6,000
2,000
60
534500 Insurance
0
0
21,022
22,100
19,066
22,193
534620 R & M - Vehicles
16,475
24,109
18,573
24,655
11,500
11,950
534630 R & M - Office Equipment
15
22
26
35
30
120
534640 R & M - Operating Equpment
21,736
126,502
67,299
160,000
37,900
130,000
534920 Legal Ads
0
0
945
945
1,420
945
535200 Departmental Supplies
1,551
3,761
5,440
39832
3,350
3,500
535210 Computer Supplies
377
420
395
400
200
300
535230 Small Tools and Equipment
1,484
2,944
8,644
3,000
2,500
3,000
535260 Gas and Oil
37,081
429590
49,120
40,000
38,000
39,000
535270 Uniforms and Shoes
2,032
2,868
3,068
3,500
2,300
3,420
535275 Safety Equipment
593
416
566
2,000
1,975
2,000
535310 Road Materials & Supplies
802
7,667
4,638
7,500
3,600
3,800
535320 Sod
6,643
8,990
9,850
109000
9,750
10,000
535350 Cement
1,868
1,457
2,499
2,500
3,800
3,990
535355 Culvert Pipes
16,383
19,958
13,119
30,000
22,500
29,000
535410 Membership & Professional Dues
310
165
180
300
0
650
535450 Training and Education
987
2,561
1,309
2,000
2,483
4,950
TOTAL OPERATING EXPENDITURES
389,210
719,157
536,317
815,303
631,512
816,332
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
2,263
18,198
182,800
182,793
242,050
TOTAL CAPITAL OUTLAY
0
2,263
18,198
182,800
182,793
242,050
NON -OPERATING
909131 Interfund Trfr to CIP Fund 310
239,535
0
0
0
0
0
909363 Interfund Trfr to CIP Fund 363
308,539
0
133,759
275,000
275,000
300,000
TOTAL NON -OPERATING
548,074
0
133,759
275,000
275,000
300,000
TOTAL STORMWATER UTILITY
1,273,480
1,351,422
1,537,182
2,008,447
1,761,615
2,053,356
OTHER FINANCING USES
909990 Unappropriated
0
0
539,250
5,436
351,386
31,202
TOTAL EXPENDITURES AND OTHER USES
1,273,480
1,351,422
2,076,432
2,0139883
2,113,001
2,084,558
144
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
LAW ENFORCEMENT FORFEITURE FUND
The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting
revenues associated with seized or forfeited property by the Police Department under the Florida
Contraband Forfeiture Act as well as expenditures related to funding equipment purchases for law
enforcement purposes, matching funds for Federal Grants, and to support Drug Treatment Programs,
Drug Prevention Programs, School Resource Officer Program, Crime Prevention, or Safe
Neighborhood Programs. Expenditures are not budgeted, until individually approved by the City
LAW ENFORCEMENT FORFEITURE FUND REVENUE
Code: 190010
Account
Number
Description
FINES AND FORFEITS
351200
Confiscated Property
TOTAL FINES AND FORFEITS
MISCELLANEOUS REVENUE
JAG Grant
361100
Interest Income
361105
SBA Interest Earnings
365000
Sale of Surplus
366000
Contributions and Donations
367000
Gain/Loss on Investments
369400
Reimbursements
389991
Appropriation from PY Fund Balanc
TOTAL MISCELLANEOUS REVENUE
TOTAL LAW ENFORCEMENT FORFEIT
FY 16/17 FY 17/18 FY 18/19
Actual Actual Actual
Amended
FY 19/20 FY 19/20 FY 20/21
Budget Proiected Budget
26,431
550
150
1,000
133
1,000
26,431
550
150
1,000
133
1,000
0
0
11,780
0
0
0
198
190
216
50
150
50
372
665
778
200
300
200
0
0
0
0
1,300
0
0
0
0
0
0
0
0
0
0
0
0
0
1,530
0
1,500
0
0
0
0
0
18,847
0
4,179
0
2,100
855
21,341
250
5,929
250
28,531
1,405
21,491
1,250
6,062
1,250
LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES
Code: 190051
Account
Number Description
OPERATING EXPENDITURES
533100 Professional Services
534966 D.A.R.E.Expenditures
534967 G.R.E.A.T.Expenditures
535230 Small Tools and Equipment
535380 Departmental Supplies
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
NON -OPERATING
708199 Other Grants & Aids
909990 Unappropriated
TOTAL NON -OPERATING
TOTAL LAW ENFORCEMENT FORFEIT>I
Amended
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Actual Actual Actual Budget Proiected Budget
1,101
0
2,566
0
5,062
0
961
0
0
0
0
0
414
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2,476
0
2,566
0
5,062
0
10,524
0
16,425
0
0
0
10,524
0
16,425
0
0
0
3,000
0
2,500
0
1,000
0
12,532
1,405
0
1,250
0
1,250
15,532
1,405
2,500
1,250
1,000
1,250
28,531
1,405
21,491
1,250
6,062
1,250
145
IC'ITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'TI
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CITY OF
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HOME OF PELICAN ISLAND
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2021
DEBT SERVICE FUNDS
147
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
DEBT SERVICE FUNDS
Debt Service Funds are used to account for the accumulation of pledged funds that are
legally restricted to pay the city's general government bonded debt obligations. These
Debt Service Funds include the following:
• Discretionary Sales Surtax Revenue Bonds/Notes Debt Service Fund
• Stormwater Utility Revenue Bonds/Notes Debt Service Fund
The City currently has no plan for additional debt in the coming fiscal year. Detailed
debt service payment schedules are located in the schedules section of this document.
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE FUND
This debt service fund is used to record debt service payments originally associated with the
Discretionary Sales Surtax Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales
tax backed revenue bonds were for fifteen (15) years. The debt proceeds were used to construct the
new city hall, the renovation of the old city hall, the expansion of the police department, and the
friendship park. The Bonds were refinanced using Bank Notes on December 18, 2013 and the final
payment was made on April 1, 2017.
DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE REVENUES
Code: 230010
Amended
Account FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Number Description Actual Actual Actual Budget Projected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 337 0 0 0 0 0
TOTAL MISCELLANEOUS REVENUE 337 0 0 0 0 0
NON -REVENUE SOURCES
381130 Interfund Trfr from 130 DST
352,927
0
0 0
0 0
389991 Appropriation from PY Fund Balance
1,254
0
0 0
0 0
TOTAL NON -REVENUE SOURCES
354,181
0
0 0
0 0
TOTAL DEBT SERVICE FUND
354,518
0
0 0
0 0
DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE EXPENDITURE
Code: 230051
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number Description
Actual
Actual
Actual
Budget
Projected
Budget
DEBT SERVICE
707130 Principal
353,000
0
0
0
0
0
707230 Interest
1,518
0
0
0
0
0
TOTAL DEBT SERVICE
354,518
0
0
0
0
0
TOTAL DEBT SERVICE FUND
354,518
0
0
0
0
0
149
ICIT'Y OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
STORMWATER UTILITY REVENUE DEBT SERVICE FUND
This debt service fund was used to record debt service payments associated with the Stormwater
Utility Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds were for
nineteen (19) years. The Bonds were refinanced using Bank Notes on December 18, 2013. The debt
proceeds were used to improve the stormwater system according to the adopted stormwater master
plan.
STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND REVENUE
Code: 263010
Amended
Account
FY 16/17 FY 17/18 FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number Descriation
Actual Actual Actual
Budget
Proiected
Budget
MISCELLANEOUS REVENUE
361100 Interest Income
1,316 3,771 5,464
3,500
2,500
1,000
TOTAL MISCELLANEOUS REVENUE
1,316 3,771 5,464
3,500
2,500
1,000
NON -REVENUE SOURCES
381130 Interfund Trfr from 130 DST
381163 Interfund Trfr from 163 SUF
389991 Appropriation from PY Fund Balance
TOTAL NON -REVENUE SOURCES
TOTAL DEBT SERVICE FUND
402,963 403,792 403,792 402,914 402,914 400,961
0 0 0 0 0 0
0 0 0 0 0 0
402,963 403,792 403,792 402,914 402,914 400,961
404,279 407,563 409,256 406,414 405,414 401,961
STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES
Code: 263051
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number Descriation
Actual
Actual
Actual
Budget
Proiected
Bud et
DEBT SERVICE
707163 Principal - Stormwater Series 2003
363,000
371,000
377,000
382,000
382,000
387,000
707263 Interest - Stormwater Series 2003
39,358
33,078
26,659
20,138
20,138
13,529
707300 Other Debt Service Costs
0
0
0
0
0
0
909990 Unappropriated
1,921
3,485
5,597
4,276
3,276
1,432
TOTAL DEBT SERVICE
404,279
407,563
409,256
406,414
405,414
401,961
TOTAL DEBT SERVICE FUND
404,279
407,563
409,256
406,414
405,414
401,961
150
rnYOF
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CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2021
CAPITAL PROJECT FUNDS
151
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
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152
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
CAPITAL PROJECT FUNDS
INTRODUCTION
Capital improvements include streets, buildings, building improvements, new parks, park
expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of
equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five
years but lesser capital items may also be included when they are funded by Special Revenue Funds. This
section of the annual budget document consists of information on all capital improvement projects that are
scheduled for Fiscal Year 2020-21.
The Capital Projects Funds include all of the City's "Pay as you go", grant and loan funded capital improvement
projects. Funding for Fiscal Year 2020-21 projects is provided from General Fund, Local Option Gas Tax
(LOGT), Discretionary Sales Tax (DST), Recreation Impact Fees, Stormwater Fees, Airport revenues , Building
Fund and Grants. Project expenditures are accounted for in Capital Project Funds and the Airport Project Fund,
but they are presented in a consolidated manner in the budget document to facilitate review of capital projects as
a whole. Any projected operating costs associated with the Fiscal Year 2020-21 projects are programmed in the
respected department/division's operating budget. The details of each project and projected operating costs
associated with each one can be found on the pages following the summary information. For further information
regarding the basis for calculating projected operating costs and for summary information by Fund is also
provided. Generally, there are savings in increased efficiency, lower liability (risk) and from maintenance on the
items being replaced in the years immediately following the acquisition. Then as the savings decline and
additional maintenance is required on the new items, the net impact on operating cost significantly escalates.
153
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
CAPITAL IMPROVEMENT FUND SOURCES AND USES OF FUNDS
FOR FISCAL YEAR 2020 - 2021
REVENUES BY SOURCE
Grants
23.6%
Cemetery Trust
1.7 %
Stormwater
Revenue Fund
9.5 %
Recreation
Impact Fee Fund
2.1 %
Riverfront CRA
0.8 %
Physical
Enviror
20.1
Culture and
Recreation
3.9%
Building Fund
0.4 %
USES OF FUNDS
General
Transportation
54.1 %
Local Option Gas
Tax
13.3%
Discretionary
Sales Tax Fund
44.5 %
Public Safety
7.7%
154
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
CAPITAL IMPROVEMENT FUNDING SOURCES AND EXPENDITURES
FOR FISCAL YEAR 2020 - 2021
FISCAL YEAR 2020/2021
General Government
Blueprint - Survey Storage
Server/Host Update
City Wide Computers
Audio Visual Equipment
COSty Equipment
Phone System
Network Infrastructure
Police Department
COPE Vehicles Graphic Wrap
Police Vehicles
Police Road Patrol Equipment
Police Investigations Equipment
Community Development
Harrison Street Park Plaza
N. Central Avenue Event Plaza
Working Waterfront Landscaping
Tree Protection Plan
Sustainable Sebastian
Roads Department
School Zone Lights
Update City Street Signs
Street Repaving
Street Reconstruction
Sidewalk Replacement
Roads Division Equipment
Roads Division Heavy Equipment
Public Facilities Department
Fleet Division Equipment
Cemetery Equipment
Cemetery Grounds Improvements
Cemetery Driveway Resurfacing
Cemetery Columbarium Niches
Bench Seats and Monuments
Facility Maintenance Equipment
Facility Maintenance Vehicles
Facility Maintenance Repairs
Leisure Services Department
Maintenance Equipment
Park Identification Signage
Parks Division Vehicles
Playground Improvements
Park Improvements
Barber St. Lightning System
Stormwater
Stormwater Master Plan
Stormwater Equipment
Stormwater Heavy Equipment
Slip Lining
Swale/Driveway/Culvert Repairs
Canal Restoration
Golf Course
Irrigation Software Upgrade
Airport
Construct Taxi Lane
Establish Sewer Service
Building
Front Counter Renovations
Total FY 2020/2021
Local
Community Recreation
General
Option
Redevelopmem Impact
Fund
Gas Tax
DST
Aoencv Fees
2,310
43,195
35,000
75,000
10,000
100,000
39,000
5,000
373,500
25,000
10,600
270,000
40,000
45,000
135,000
16,500
46,510
81,000
400,000
500,000
100,000
48,400
130,000
2,800
Stormwater Grants/ Golf Cemetery
Fund Bank Note Fund Trust Building Total
19,500
20,000
15,000
45,000
20,000
13,500
65,000
6,800
29,000
30,000
34,000
70,000
20,000
24,000
200,000
77,050
165,000
100,000
100,000
500,000
14,000 14,00(
24,963 544,301 569,26�
200,000 800,000 1,000,00(
24,000 24,00(
$ 213,910 9 757,510 $ 2,534,658 $ 45,000 $ 120,000 $ 542,050 $ 1,344,301 $ 14,000 $ 99,500 $ 24,000 $ 5,694,92S
155
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET'
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION
FOR FISCAL YEAR 2020 - 2021
GENERAL GOVERNMENT - CITY CLERK
Project Name: Blueprint - Survey Storage Project Description:
Funding Source: General Fund Purchase Shelving for storage of blueprints and survey documents.
Justification: Currently the documents are being stored in bankers boxes at a slant and pushing out the bankers boxes on
the opposite side. The shelving will allow us to categorize certain facilities and land development projects.
Long term storage can be electronic after constant review is no longer needed.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$2,310 $0 $0 $0 $0 $0 $2,310
Operating Impact:
$0 ($416) ($92) $231 $508 $693 $924
Project Pricing: (The Purchasing Agent advises that we should request $1,030.00 for each. $250 is also expected for freight)
costs because they will be bulky and heavy.
GENERAL GOVERNMENT - MIS DIVISION
Project Name: Server/Host Update (Project Description: I
Funding Source: Discretionary Sales Tax Capital Lease Payments on VxRail Infrastructure. II
Justification: This product is used to effectively manage all the Police Department programs and applications that are
hosted in the cloud. It was initially acquired in FY 19-20 via a five year capital lease arrangement. II
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$43,195 $43,195 $43,195 $43,195 $0 $0 $172,780
Operating Impact:
$0 ($7,775) ($9,503) ($5,183) $4,320 $22,722 $4,580
Project Pricing: I Lease was provided through Dell, which was the only provider of this technology. I
Project Name: ICity Wide Computers Project Description:
Funding Source: Discretionary Sales Tax Upgrades of 7-10 Workstations a Year for All Departments. Most of the
Police Department Units will be included with Vehicle Purchases.
Justification: lComputers in All Departments need to be updated on a five year schedule to keep up with technology.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$35,000 $45,000 $35,000 $45,000 $35,000 $45,000 $240,000
Operating Impact:
$0 ($6,300) ($9,500) ($4,600) ($14,600) ($15,150) ($50,150)
Laptops are approximately $3,000 each, including 5 yr warranties, docking stations and monitors. Desktops
are approximately $1,500 each.
Project Pricing:
Project Name: Audio Visual Equipment Project Description:
Funding Source: Discretionary Sales Tax Acquire Closed Captioning Hardware to Comply with ADA.
Justification: Audio Visual equipment needs to be upgraded to be sure broadcasting can be done when requested. Closed
captioning hardware must be installed to comply with Americans with Disabilities Act streaming service
requirements for COSty.
Project Costs:
FY 20-21
$75,000
Operating Impact:
$0 ($13,500) ($3,000) $7,500 $16,500 $22,500 $30,000
A quote for the purchase was received from Encore Broadcast Solutions. An option to subscribe to service
based on $130 per hour was also received from Automatic Sync Technologies.
Project Pricing:
Project
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $0 $0 $0 $0 $75,000
156
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
GENERAL GOVERNMENT - MIS DIVISION (CONTINUED)
GENERAL GOVERNMENT - MIS DIVISION (CONTINUED)
Project Name:
1COSty Equipment
Description:
Funding Source:
(Project
Discretionary Sales Tax
Update Equipment needed to continue broadcasting.
Justification:
Continual updates are required in order to continue providing the public with broadcasting of meetings and
other public service events.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$10,000
$10,000 $10,000 $10,000 $10,000 $10,000 $60,000
Operating Impact:
$0
$10,000 $20,000 $0 $0 $0 $30,000
Project Pricing:
Estimate based on the historical spending pattern.
Project Name:
Phone System Project Description:
Funding Source:
Discretionary Sales Tax Upgrade of the City Phone System to be more robust to support multiple
locations and to have better support for newer technology.
Justification:
The City Phone System is over 8 years old and will need upgrading in order to get support and make sure)
that we can continue to receive phone calls. II
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$100,000
$0 $0 $0 $0 $0 $100,000
Operating Impact:
$0
($38,000) ($35,000) ($32,000) ($29,000) ($26,000) ($160,000)
Project Pricing:
1Rough estimate. Dependent on the specifications to be developed and results of an RFP process.
Project Name:
Network Infrastructure
Description:
Funding Source:
Discretionary Sales Tax
(Project
Network Infrastructure Upgrades.
Justification:
General upgrading of network infrastucture in order to continue to provide services. This includes switches,
servers and other needed infrastructure.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$39,000
$30,000 $30,000 $30,000 $30,000 $30,000 $189,000
Operating Impact:
$0
($7,020) ($6,960) ($2,700) $4,980 $10,050 ($1,650)
Project Pricing:
(Dependent on unforseeable needs.
POLICE DEPARTMENT — ROAD PATROL DIVISION
Project Name:
ICOPE Vehicles Graphic Wrap
Project Description:
Funding Source:
General Fund
Providing Graphic Wrap for Small Trailer and COPE Vehicles.
Justification:
Having graphic wrap on these COPE vehicles is believed to be in line with the Police Department's outreach
philosophy.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$5,000
$0 $0 $0 $0 $0 $5,000
Operating Impact:
$0 ($1,100) ($600)
Project Pricing: (Written quotes obtained.
($100) $400
$600 ($800)
1
157
SEBASTIAN' I
CITY OF FLORIDA 2020/2021 ANNUAL BUDGET
POLICE DEPARTMENT - ROAD PATROL DIVISION (CONTINUED)
Project Name: Police Vehicles
Funding Source: Discretionary Sales Tax
Project Description:
20/21- 6 Vehicles w/equipment (373.5K).
21/22- 5 Vehicles w/equipment (300K).
22/23- 5 Vehicles w/equipment (305K).
23/24- 5 Vehicles w/equipment (31OK).
24/25- 5 Vehicles w/ equipment (315K).
25/26- 5 Vehicles w/equipment (320K)
Justification: IThis allocation is for the replacement of older and higher mileage vehicles and associated vehicle equipment,
(including body cameras, computers and communications equipment.
I
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$373,500
$300,000 $305,000 $310,000 $315,000 $320,000
$1,923,500
Operating Impact:
$0
($82,170) ($110,820) ($110,570) ($80,920) ($43,780)
($428,260)
Project Pricing:
No written quote available due to impending price increase. Verbal quote provided based on the expected
I
price increase.
II
Project Name: Police Road Patrol Equipment Project Description:
Funding Source: General Fund 20/21 8 SRT Balistic Helmets (8K); 5 Tasers (7.5K); 5 Ballistic Shields (3K);
5 Ballistic Helmets (1.5K); 5 Rifles (5K).
21/22 10 Mobile Radios (30.5K); 5 Tasers (7.5K); 5 Rifles (5K); 9 Ballistic
Vest/Rifle Plates (13K).
22/23 5 Tasers (7.5K); 5 Rifles (5K); 14 Ballistic Vest/Rifle Plates (20K).
23/24 5 Tasers (7.5K); 5 Ballistic Vest/Rifle Plates (8K); 5 Ballistic Shields
(3K); 5 Ballistic Helmets (1.5K).
24/25 5 Tasers (7.5K); 5 Ballistic Shields (3K); 5 Ballistic Helmets (1.5K); 5
Ballistic Vest/Rifle Plates (8K); 8 SRT Tactical Vest/Rifle Plates (16K).
25/26 5 Tasers (7.5K); 5 Ballistic Shields (3K); 5 Ballistic Shields (3K); 5
Ballistic Helmets (1.5K); 10 Ballistic Vest/Rifle Plates (I 1.5K); 5 Rifles (5K);
8 SRT Ballistic Helmets (8K).
Justification: (This allocation is for the replacement of non -compliant mobile radios for vehicles previously purchased and
other necessary personal equipment that must be regularly replaced for the Police Officers.
Project Costs:
FY 20-21
$25,000
Operating Impact:
$0
Project Pricing:
Project
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$56,000 $32,500 $20,000 $36,000 $39,500 $209,000
($5,500) ($15,320) ($14,370) ($7,420) ($3,490) ($46,100)
Received written quotes from CII on the radios. We also have written quotes for all the other equipment.
POLICE DEPARTMENT - INVESTIGATIONS DIVISION
Project Name: IPolice Investigations Equipment Project Description:
Funding Source: lGeneral Fund PENLINK Server (3K); Surveillance Equipment (7.6K).
Justification: (The surveilance equipment will provide equipment necessary for surveillance operations.
Project Costs:
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
$10,600 $0 $0 $0 $0 $0
Operating Impact:
$0 ($1,378) $212 $1,802 $3,180 $4,134
Project Pricing: (Written quotes obtained.
I
Project
Total
$10,600
$7,950
158
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
COMMUNITY DEVELOPMENT DEPARTMENT
Project Name: Harrison Street Park Plaza Project Description:
Funding Source: Discretionary Sales Tax Provide additional parking, event space and connections to the
downtown area. Complete the project the following year.
Justification: IThe CRA Master Plan indicates this will have an immediate positive impact to the business district.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$270,000 $250,000 $0 $0 $0 $0 $520,000
Operating Impact:
$0 ($40,000) ($100,000) ($156,000) ($210,000) ($260,000) ($766,000)
Project Pricing: This was projected in the conceptual master plan to approach $700,00 but phasing of site improvements and
deletion of some proposed items should keep the expected costs to $270,000 for the first phase and $250,000
for the second. Including zero curbs, pervious pavers and tree/landscape wells may qualify this forTMDL
grants.
Project Name: N. Central Avenue Event Plaza Project Description:
Funding Source: Discretionary Sales Tax Provide additional parking, event space and connections to the Main
Street Activity Area. Complete the project the following year.
Justification: IThe CRA Master Plan indicates this will be part of the future Main Street Activity Center.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$40,000 $250,000 $250,000 $0 $0 $0 $540,000
Operating Impact:
(6,800) (47,700) (78,600) (57,000) (35,400) ($225,500)
Project Pricing: Conceptual design costs are in line with costs previously proposed for the Harrison Street Park Plaza. The
construction costs will depend on what is included in the final design, as this may be simple or more
aggressive.
Project Name: Working Waterfront Landscaping Project Description:
Funding Source: Community Redevelopment Landscaping of shoreline and parking lot improvements at the Working
Agency Waterfront in order to complete this project.
Justification: Remaining 2019 funds for the Shoreline and Parking Lot Improvements are not sufficient to landscape this
public space.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$45,000 $0 $0 $0 $0 $0 $45,000
Operating Impact:
(37,800) (72,900) (67,500)
Project Pricing: IStaff will limit landscaping to this amount.
(62,100) (56,700) ($297,000)
1
159
111
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANN11 UAL BUDGET
COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED)
Project Name: Tree Protection Plan Project Description:
Funding Source: Discretionary Sales Tax Continuation of Riverview Park Master Plan for protection of the tree
canopy, with design and placement of strategic landscaped areas to
protect the trees from pedestrian traffic and maintenance activities.
Justification: Funding is required to implement this Plan by adding landscaping and irrigation. A reduction in landscape
maintenance costs should be realized with the introduction of low maintenance landscape areas around trees
and reduction in applications of herbicides/pesticides in accordance with the Integrated Pest Management
Plan.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$135,000 $135,000 $0 $0 $0 $0 $270,000
Operating Impact:
$0 ($336) ($1,326) ($1,014) $210 $1,377 ($1,089)
Project Pricing: Total probable costs for landscaping and irrigation is $190,640 but adding the survey ($30,000), design
($30,000) and a 10% contingency brings the total to $269,704. Project is proposed to start with areas
adjacent to new sidewalk areas.
Project Name: Sustainable Sebastian Project Description:
Funding Source: General Fund Install 10 water bottle tilling stations and water fountains (at Parks and
City Hall) and 3 bike racks at Riverfront Park.
Justification: Implementation of Sustainable Sebastian objectives include the installation of public use facilities to reduce
the carbon footprint, such as water bottle filling stations, water fountains and bike racks.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$16,500 $0 $0 $0 $0 $0 $16,500
Operating Impact:
$0 ($1,500) ($1,500) ($1,350) ($1,350) ($1,200) ($6,900)
Project Pricing: Procurement information shows water bottle tilling stations and water fountains at $750 each with
installation. Specialty bike racks range from $1,500-2,500 including installation.
ROADS DEPARTMENT
Project Name: School Zone Lights Project Description:
Funding Source: Local Option Gas Tax Purchase 6 Cloud based remote control School Zone Lights w/ radar
display. City curently has 2 in operation.
Justification: The sign shop personal are required to maintain the 8 School Zone Warning lights. 35 times throughout the
school year we must manually shut off and turn on school zone lights at 6 locations. This causes loss of
manpower hours and production loss for the Sign Shop. An example is on early release days which occur at
least once a month. We must manually turn 6 lights on at I pm and then return to the same 6 locations at 2prn
and turn them off. The two cloud based lights we have can be programed to go on and off by simply
applying the setting from a cell phone or laptop. One person can access both lights quickly and efficiently.
After initial purchase of lights, an annual fee of $400 per light is required to maintain the cloud based
access. Cloud based lights can also produce "real-time" traffic speeds along with reports to include volume
and speed peak times for more efficient traffic enforcement.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$46,510 $0 $0 $0 $0 $0 $46,510
Operating Impact:
$0 ($7,907) ($6,046) ($4,186) ($2,326) ($465) $0
Project Pricing: (Quote by Traffic Logix is $14,990.00, Radar Signs Inc. is $31,520.00.
160
CITY OF SEBASTIAN9 FLORIDA 2020/2021 ANNUAL BUDGET
ROADS DEPARTMENT (CONTINUED)
Project Name: Update City Street Signs Project Description:
Funding Source: Local Option Gas Tax Purchase materials needed for the replacement of deficient regulatory
and street signs to meet MUTCD standards in Zones 3, 4 and 5.
Justification: The Sign Shop has divided the City Of Sebastian into 5 zones. Two of the zones, 1 and 2 have been
completed with the installation of Street and Stop signs to meet MUTCD standards. Of the remaining
regulatory signs i.e.: Speed and Warning signs 60% do not meet MUTCD reflectivity standards. The
remaining zones 3, 4 and 5 have approximately 755 Street and Stop signs. 90% of the stop signs in zones 3, 4
and 5 do not meet MUTCD standards for reflectivity. 95% of the remaining regulatory and warning signs in
zones 3, 4 and 5 do not meet MUTCD reflectivity standards. This deficiency leaves the City Of Sebastian
open to unnecessarily high Tort Liability. Approximant installation time upon receipt of all materials needed
to complete project would be 6 to 8 months.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$81,000 $0 $0 $0 $0 $0 $81,000
Operating Impact:
$0 ($21,870) ($17,010) ($12,150) ($7,290) ($2,430) ($60,750)
Project Pricing: I National Traffic sign $81,320: Osbum Asscoiates Inc $87,397: Universal Signs & Accessories $ 87,639.
Project Name: Street Repaving Project Description:
Funding Source: Local Option Gas Tax Crack Sealing, Double Microsurtacing, Cape Sealing and 2" Overlay for
City Streets programmed by City's Pavement Management Consultant.
Justification:
The street pavment maintenance program has been prescribed and scheduled by the City's pavement
management consultant for FY 2019 to FY 2024. Funding from Local Option Gas Tax and another $250K
from Discretionary Sales Tax for FY 20-21 should be sufficient to catch up on several roads not completed
last year. $600K each following year only from Local Option Gas Tax is expected to be sufficient to adhere
to the consultant's schedule.
Project Costs:
Prcliect
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$400,000
$600,000 $600,000 $600,000 $600,000 $600,000 $3,400,000
Operating Impact:
$0
($192,000) ($476,000) ($746,000) ($1,006,000) ($1,252,000) ($3,672,000)
Project Pricing:
The cost per square foot for the recommended pavement management solution for each of these City streets
1has
already been bid, awarded and contracted.
Project Name: Street Reconstruction Project Description:
Funding Source: Discretionary Sales Tax Reconstruction Roadwork based on recommendation from the City's
Pavement Management Consultant.
Justification: Needed to address streets in bad condition that are beyond normal repaving work and require full depth
reconstruction. These funds should sufficiently supplement funds from the Local Option Gas Tax to get back
on schedule with the Consultant's recommended paving program.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$500,000 $0 $0 $0 $0 $0 $500,000
Operating Impact:
$0 $3,900 $12,750 $24,150 $35,550 $46,950 $123,300
Project Pricing: The cost per square foot for the recommended pavement management solution for each of these City streets
has already been bid, awarded and contracted.
161
CITY OF SEBASTIAN.) FLORIDA 2020/2021 ANNUAL BUDGE1,1 T
ROADS DEPARTMENT (CONTINUED)
Project Name:
Sidewalk Replacement Project Description:
Funding Source:
Local Option Gas Tax Replace 5,000 linear feet of 5 ft wide of badly deteriorated PCC
sidewalk along high pedestrianibicycle usage City streets each FY.
Justification:
The City PW & Engineering Department and the Citizens Request Line receive a large number of citizen
request to repair City sidewalks that are in a highly deteriorated condition. These present serious trip and
fall hazards and expose the City to significant tort liability. The City has had no formal sidewalk
repair/replacement program for many years and only make spot repairs following significant trip and fall
incidents.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$100,000
$100,000 $100,000 $100,000 $100,000 $100,000 $600,000
Operating Impact:
$0
($22,000) ($34,000) ($36,000) ($28,000) ($16,000) ($136,000)
Project Pricing:
In late February 2020, City Purchasing staff secured quotes from interested contractors. For Precision Cut
Concrete (PCC) and its placement for quantities greater than $61 square yards at 4" thickness, the low quoted
price is $36 per square yard of PCC placed. At 5 foot sidewlk width, approximately 5,000 linear feet of PCC
sidewalk can be placed per year at an estimated cost of $100,000.
Project Name:
lRoads Division Equipment Project Description:
Funding Source:
General Fund One ton Pickup (34K), Sign Sheeting Roller (2.9K), TuffTruk/Sidewalk
Form Set 01.5K).
Justification:
Pickup is for Public Works Director, whose truck will go to Fleet Maintenance Superintendent, with his 4x4
pickup going to Sign/Paint Crew for pulling traffic paint equipment and allow both employees of Traffic
Division to work separately when this is the most efficient method. Two person Traffic Signage and
Pavement Marking Crew can barely complete pavement markings one time each year. As a result, a number
of high volume City roads are without required pavement markings for a signficant period each year. For
many locations in the City paint pavement markings do not last the year between painting cycles. Sign
Sheeting Roller is needed for 48" signs. TuffTruk and Sidewalk Form Set will help in maintaining sidewalks.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$48,400
$0 $0 $0 $0 $0 $48,400
Operating Impact:
$0
($10,648) ($5,808) ($968) $3,872 $5,808 ($7,744)
Project Pricing:
IThis pricing was provided by the Fleet Superintendant based on quotes he received. I
Project Name:
Roads Division Heavy Equipment Project Description:
Funding Source:
Local Option Gas Tax 20/21 926M Wheel Loader (130K).
21/22 Tandem Axle Dump Truck (1 15K); Brush Truck (50K).
22/23 Pavement Marking Unit (85K).
Justification:
Current Wheel Loader is at end of its useful life based on hours and condition. Tandem Axle Dump Truck is
needed in FY 21-22 to replace oldest Tandem Axle Dump Truck that will be at end of its useful life. Brush
Truck needed in FY 21-22 to replace current Brush Truck that will be at end of its useful life.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$130,000
$165,000 $85,000 $0 $0 $0 $380,000
Operating Impact:
$0
($35,100) ($71,850) ($77,100) ($54,300) ($31,500) ($269,850)
Project Pricing: IThis pricing was provided by the Fleet Superintendant based on quotes he received.
162
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PUBLIC FACILITIES — FLEET DIVISION
Project Name: Fleet Division Equipment Project Description:
Funding Source: General Fund 20/21 Shop MIG Welder (2.8K).
21/22 Portable Stick Welder/Generator (3.5K); Tire Balancer (2.4K);
Tire Changer (4K).
22/23 Shop Chain Hoist (3K); Exhaust Extraction Unit (1.8K).
Justification: Truck Mounted Compressor replaces a 20-yr old unit that no longer functions. The Shop MIG Welder
replaces a unit at the end of its service life. The Portable Stick Welder/Generator replaces a unit having
major repair issues Tire Balancer replaces a worn out unit that no longer performs to specifications. Tire
Changer replaces a worn out unit. Shop Chain Hoist is new to provide added capability and safety to shop
operations. Exhaust Extraction Unit is new and will provide improved air quality in the shop.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$2,800
$9,880 $4,800 $0 $0 $0 $17,480
Operating Impact:
$0
($336) ($1,326) ($1,014) $210 $1,377 ($1,089)
Project Pricing:
This pricing was provided by the Fleet Superintendant based on quotes he received.
PUBLIC FACILITIES — CEMETERY DIVISION
Project Name:
Cemetery Equipment Project Description:
Funding Source:
Cemetery Trust Fund 20-21 Replace the 52" Cemetery Mower (I3.5K); Flag Poles (4.4K);
Desk and Chairs (1.6K).
25-26 Replace the 5 2 " Cemetery Mower (14K).
Justification:
Cemetery Mower is heavily used and parts are difficult to find. Replacing it with a Mower that uses common
parts stocked for other City Mowers. Flag Poles will have solar lighting and be added to the new Cemetery
area to compliment veteran burial ceremonies. Office Desk and Chairs replace privately owned equipment by
the Cemetery Sexton who will reclaim them upon retirement. We expect the Cemetery Mower to require
replacement again by FY 24-25.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$19,500
$0 $0 $0 $14,000 $0 $33,500
Operating Impact:
$0
($2,535) $390 $3,315 $5,850 $5,785 $12,805
Project Pricing: (Researched from internet pricing catalogs.
Project Name: Cemetery Grounds Improvements Project Description:
Funding Source:
Cemetery Trust Fund
Project consists of grounds leveling, headstone straightening and
placing new sod.
Justification:
IThese measures are desired to improve the overall appearance and to make it safer for the public.
I
Project Costs:
Project
FY 20-21
FY 21-22
FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$20,000
$20,000
$40,000 $0 $0 $0
$80,000
Operating Impact:
$0
($2,400)
($3,400) ($5,400) $200 $5,400
($5,600)
Project Pricing: 113ased on proposals received.
163
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUALIIIII BUDIIGET
PUBLIC FACILTIES — CEMETERY DIVISION (CONTINUED)
Project Name: I Cemetery Driveway Resurfacing Project Description:
Funding Source: Cemetery Trust Fund Project will rehabilitate the Cemetery's asphalt driveways.
Justification: The Cemetery driveways are eroding and require resurfacing.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$15,000 $0 $0 $0 $0 $0 $15,000
Operating Impact:
$0 ($5,700) ($5,550) ($5,250) ($5,100) ($4,800) ($26,400)
Project Pricing: lQuotation by vendor.
Project Name: Cemetery Columbarium Niches Project Description:
Funding Source: Cemetery Trust Fund Adding Columbarium Niches in the New Section of the Cemetery. The
foundations for two Columbariums would be done in FY 20-21.
Justification: lColumbarium Niches are recommended for the new section.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$45,000 $45,000 $0 $0 $0 $0 $90,000
Operating Impact:
$0 ($17,100) ($32,850) ($30,150) ($27,450) ($24,750) ($132,300)
Project Pricing: (Based on experince with installing previous columbariums.
Project Name: (Bench Seats and Monuments (Project Description: I
Funding Source: General Fund Add Bench Seats and Columbarium Monuments. Ij
Justification: Newly expanded area of the Cemetery is intended to be set up in a park -like landscape setting with Bench
Seats and new cremation niche Columbaia Monuments.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$20,000 $0 $0 $0 $0 $0 $20,000
Operating Impact:
$0 ($3,600) ($800) $2,000 $4,400 $6,000 $8,000
Project Pricing: (Rough estimate but dependent on final decisions at the time.
PUBLIC FACILITIES — FACILITIES MAINTENANCE DIVISION
Project Name: Facility Maintenance Equipment Project Description:
Funding Source: General Fund 20/21 Scissor Lift (I3.5K).
121/22 City Hall East End Air Conditioner (40K).
Justification: Replace Scissor Lift with narrower unit to fit inside Council Chambers. Old lift has mechanical and corrosion
issues that will require expensive repairs. Replace large City Hall RTU #2 that serves the east end of City
Hall.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$13,500 $40,000 $0 $0 $0 $0 $53,500
Operating Impact:
$0 ($4,500) ($4,650) ($4,800) ($4,950) ($5,100) ($24,000)
Project Pricing: JBased on current prices obtained by Fleet Supervisor.
164
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET1
PUBLIC FACILITIES - FACILITIES MAINTENANCE DIVISION (CONTINUED)
Project Name:
Facility Maintenance Vehicles Project Description:
120/21
I
Funding Source:
Discretionary Sales Tax Truck with 9' Bed and Crane (65K).
++
Justification:
Replace Construction Specialist truck with larger bed/cabinets suitable for necessary tools. Smaller truck tol
be used by City Garage.
II
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$65,000
$0 $0 $0 $0 $0
$65,000
Operating Impact:
-
(1,156) (680) (204) 272 748
($1,020)
Project Pricing:
JBased on current prices obtained by Fleet Supervisor.
Project Name:
Facility Maintenance Repairs Project Description:
Funding Source:
General Fund 20/21 Replace Public Facilities Storage Shed roof (6.8K).
Justification:
The Public Facilities Storage Shed has coroded and failing metal roofing panels.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$6,800
$0 $0 $0 $0 $0
$6,800
Operating Impact:
$0
($1,156) ($680) ($204) $272 $748
($1,020)
Project Pricing:
(Based on price estimates made by Staff.
LEISURE SERVICES DEPARTMENT
Project Name: Maintenance Equipment Project Description:
Funding Source: General Fund FY 20-21 Replace Mower (13K); Purchase Utility Vehicle (16K).
FY 21-22 Replace Mower (13K).
FY 23-24 Replace Mower (14K).
Justification: Currently one mower is out of service and being used for parts for other mowers to keep them running. The
utility vehicle is necessary to improve productivity for staff throughout our parks and eliminate the need to
wait until another one is available in another department to do projects. The other two mowers are scheduled
replacements of our mowing crew mowers that maintain all of the common grounds within our parks, US1,
Schumann Drive, and Sebastian Blvd.
Project Costs:
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
$29,000 $13,000 $0 $14,000 $0 $0
Operating Impact:
$0 ($6,380) ($6,340) ($2,140) ($1,020) $2,840
Project Pricing: IThis pricing was provided by the Fleet Superintendant based on quotes he received.
Project
Total
$56,000
($13,040)
1
165
CITYIIOF SEBASTIAN FLORA IIIII IL BU DGET
DA 2020/2021 ANNUAIIII
LEISURE SERVICES DEPARTMENT (CONTINUED)
Project Name: Park Identification Signage Project Description:
Funding Source: Recreation Impact Fees Update Identifying Signage at City Parks that need to be replaced and
install signs at those currently without City identifying signs.
Justification: Continues the updating of Park Identifying Signs in a uniformed and consistently-themed manner needed to
address one of the goals of the updated Parks and Recreation Element of the Comprehensive Plan. This
addresses all signs needing to be replaced and the installation of signs at parks not currently having City
identifying signs.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$30,000 $30,000 $0 $0 $0 $0 $60,000
Operating Impact:
$0 ($3,600) ($5,100) ($900) $3,300 $6,900 $600
Project Pricing: Based on the Parks Signage agreement with the sign manufacturer, Year 2 and 3 of the sign replacement plan
will total around $80,000 to complete all signage. It is anticipated that we will have money leftover from FY
19-20 due to the sign replacement cycle, which will offset some of this costs the next two years.
Project Name: Parks Division Vehicles Project Description:
Funding Source: General Fund FY 20-21 1/2 Ton Extended Cab Pickup (34K).
FY 22-23 1/2 Ton Extended Cab Pickup (34K).
FY 23-24 1/2 Ton Extended Cab Pickup (34K).
FY 24-25 1/2 Ton Extended Cab Pickup (34K).
Justification: Ion
These are all recommended replacements from the Garage based on the age and maintenance expenditures
these vehicles.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$34,000 $0 $34,000 $34,000 $34,000 $0 $136,000
Operating Impact:
$0 ($4,080) ($1,700) ($3,400) ($2,720) ($340) ($12,240)
Project Pricing: IThis pricing and replacement schedule was provided by the Fleet Superintendent based on his quotes.
Project Name: Playground Improvements
Funding Source: Recreation Impact Fund
Project Description:
Replace and improve current playgrounds throughout the City to
become more accessible:
20-21 Filbert St. Playground.
21-22 Easy Street Park
22-23 Blossom Playground
23-24 Creative Playground
24-25 Bryant Court Park
25-26 Hardee Park and Schumann Park
Justification: Many of the playgrounds throughout the City are in need of replacement within the next few years. As a part
of this replacement we are implementing all-inclusive portions to each playground so that we have more
accessible options throughout the City to better serve our residents.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$70,000 $40,000 $40,000 $110,000 $40,000 $80,000 $380,000
Operating Impact:
$0 ($12,600) ($10,000) ($1,800) ($2,000) $22,200 ($4,200)
Project Pricing: (Pricing is based on the Co -Op pricing quotes received to replace the George Street Park this fiscal year.
166
CITY IIIOF SEBASTIAN, FLORIDA 2020/2021 IA NU III III N AL BUDGE,11 T
LEISURE SERVICES DEPARTMENT (CONTINUED)
Project Name: Park Improvements Project Description:
Funding Source: Recreation Impact Fund Provide funds to be able to immediately address park improvements.
Justification: These allocations will provide funds on an annual basis toward addressing park improvements that were not
budgeted but are brought to light by the public or the Parks and Recreation Advisory Committee. These
funds will be allocated so that concerns can be addressed without delay.
Project Costs:
Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$20,000 $20,000 $20,000 $20,000 $20,000 $20,000
$120,000
Operating Impact:
$0 ($5,600) ($10,800) ($15,600) ($20,000) ($24,000)
($76,000)
Project Pricing: (Will be established at time improvements are better defined.
Project Name: Barber St. Lightning System Project Description:
Funding Source: Discretionary Sales Tax This is for the installation of a ThorGuard Integrated Lightning
Prediction and Warning System for Barber Street.
Justification: The City currently does not have a Lightning Warning System at our athletic fields at Barber Street. The
Parks & Recreation Committee requested that the City look into this and provide a budgetary request to have
a system installed at the Barber Street Sports Complex. This system is a Lightning Prediction system that
would cover the entire complex.
Project Costs:
FY 20-21
$24,000
Operating Impact:
$0 ($2,880) ($1,200) $480 $2,160 $3,360 $1,920
This is based on pricing from ThorGuard for this system. It also includes an option for the Thor PCX
software in which the community can see the current status of the lightning detector on their phones,
computers, etc... before they show up at the fields.
Project Pricing:
Project
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $0 $0 $0 $0 $24,000
STORMWATER FUND
Project Name: Stormwater Master Plan Project Description:
Funding Source: Stormwater Utility Fund The Stormwater Master Plan will guide the Stormwater Utility in
making capital improvements to the system that: 1) improves water
quality of Collier Creek/Elkcam Canal, the Sebastian River and Indian
River Lagoon; 2) reduces the Stormwater Utility's annual maintenance
requirements and 3) serves as the spingboard for the City's aggressive
search for state and federal grants.
Justification: A comprehensive Stormwater Master Plan is the essential planning document necessary to seek state and
federal grant funding needed to achieve the goals listed above. The cost to repair/replace the the Collier
Creek/Elkcam Creek seawalls alone is in excess of $20M. It is recommended that this be initiated in FY
2019-2020; so the pursuit of federal funding can start in FY 2020-021.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$200,000 $0 $0 $0 $0 $0 $200,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Pricing: (Based on discussions with firms that provide these services.
167
IC'ITY'OF SEBASTIAN, FLORIDA 2020/2021 ANNU11 A111, L BUDGIII ET
STORMWATER FUND (CONTINUED)
Project Name: Stormwater Equipment Project Description:
Funding Source: Stormwater Utility Fund FY 20-21 Two Zippy Head Mower Attachments (48K); Small
Equipment Trailer (25K); Lazer Survey Level (2K); Pin Locator (1K);
Concrete Saw (1.2K).
FY 21-22 Lazer Survey Level (1.9K); Concrete Saw (l .2K).
FY 22-23 Mini Excavator (55K).
FY 23-24 Small Excavator (58K).
Justification:
Equipment needed to more effectively and efficiently maintain the Stormwater System and/or to replace
equipment that will be at the end of its useful life.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$77,050
$3,100 $55,000 $58,000 $0 $0
$193,150
Operating Impact:
$0
($16,951) ($9,928) ($14,013) ($13,258) $1,434
($52,716)
Project Pricing:
IThis pricing was provided by the Fleet Superintendant.
Project Name:
Stormwater Heavy Equipment
Project Description:
Funding Source:
Stormwater Utility Fund
FY 20-21 Lowboy Tractor & Trailer (165K).
FY 23-24 311 Excavator (225K).
Justification:
Heavy equipment replacements for Stormwater maintenance program.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$165,000
$0 $0 $225,000 $0 $0
$390,000
Operating Impact:
$0
($44,550) ($34,650) ($24,750) ($75,600) ($52,200)
($231,750)
Project Pricing:
IThis pricing was provided by the Fleet Superintendant.
Project Name:
Slip Lining
Project Description:
Funding Source:
Discretionary Sales Tax
Slipline stormwater pipes at and near the instersection of Schumann
Drive with Kildare Drive.
Justification:
Used for failing stormwater pipes. This method avoids open cutting and replacement of the pipes. 1
Project Costs:
I
Project 1
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$100,000
$100,000 $100,000 $100,000 $100,000 $100,000
$600,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Pricing: IStaff recently completed a similar project and has a good idea of the total cost for this project.
Project Name: Swale/Driveway/Culvert Repairs Project Description:
Funding Source: Stormwater Utility Fund Repair front swales and driveway culverts in conjunction with street
reconstruction projects.
Justification: If these repairs are not done, the sizeable investment in street reconstruction will be wasted as saturated road
bases and their overlying asphalt surfaces will quickly degrade well before their useful life of 20 plus years.
As a result we would never catch up with improving the condition of our streets.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Pricing: I Staff has excellent experience with the cost of this program, with the work done in this past year.
•:
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
STORMWATER FUND (CONTINUED)
Project Name: Canal Restoration Project Description:
Funding Source: Discretionary Sales Tax Fund Restore canal sides/bottom of Collier Creek/Elkcam Canal to their
original contour.
Justification: Significant accumulation of dead vegetation and growth of rooted invasive aquatic species has occurred over
the years in the City's 8.15 mile Collier Creek/Elkcam Canal. Effective maintenance management and
vegetation management requires that these issues be addressed.
Project Costs:
FY 20-21
$500,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
An annual allocation of $500,000 was made starting in FY 2019-2020 but action has been delayed to allow
for the adoption of an Integrated Pest Management Program for the Collier Creek/Elkcam Canal. The actual
cost will be dependent on the Program eventually adopted.
Project Pricing:
Project
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000
GOLF COURSE
Project Name: lIrrigation Software Upgrade Project Description:
Funding Source: JGolf Course I Upgrade the Irrigation Computer Software (14K).
Justification: The irrigation computer software system is over 19 years old. The computer and software crashed twice now.
Hector Turf techs saved the system but assure us that eventually it will not be able to be saved. The software
and irrigation computer are critical to controlling and programming the 930 irrigation rotors on the golf
course. Quote includes: software/hardware upgrade, radio -interface upgrade & tech support.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$14,000 $0 $0 $0 $0 $0 $14,000
Operating Impact:
$0 ($2,520) ($560) $1,400 $3,080 $4,200 $5,600
Project Pricing: 1Price is from Hector Turf which is the sole -source vendor for this software.
AIRPORT FUND
Project Name: Construct Taxi Lane Project Description:
Funding Source: 90% FAA Grant $519,338. Construction of Taxi Lane leading from future site for square hangars to
5% FDOT Grant $24,963. Taxiway Alpha.
5% Matching Requirements from
Discretionary Sales Tax $24,963.
Justification: IThis is in conjunction with the eventual development of a site for square hangars.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$569,264 $0 $0 $0 $0 $0 $569,264
Operating Impact:
$0 ($68,312) ($28,463) $11,385 $51,234 $79,697 $45,541
Project Pricing: (Estimated by engineering consultant.
169
+CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I
AIRPORT FUND (CONTINUED)
Project Name: Establish Sewer Service Project Description:
Funding Source: 80% FDOT Grant $800,000. Connect to anticipated County extention of sewer main to provide sewer
20% Matching Requirements from service on west side of Airport.
Discretionary Sales Tax $200,000.
Justification: IThis will enable sewer service to the planned Public Facilities Compound.
Project Costs:
FY 20-21 FY 21-22 FY 22-23
$1,000,000 $0 $0
Operating Impact:
$0 ($390,000) ($390,000)
Project Pricing: lEstimated based on experience.
Project
FY 23-24 FY 24-25 FY 25-26 Total
$0 $0 $0 $1,000,000
($380,000) ($380,000) ($370,000) ($1,910,000)
I
BUILDING FUND
Project Name: Front Counter Renovations Project Description:
Funding Source: Building Fund Renovate front counter area. Lower and increase size of counter area by
moving counter and wall back, add/relocate doors and cabinets, relocate
light fixtures and replace flooring as needed.
Justification: This counter is out of ADA compliance. Lowering counter and moving it back will provide room for
improved customer waiting area seating and add file space for public information. It will also allow the office
space behind the front counter area to be re -configured.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$24,000 $0 $0 $0 $0 $0 $24,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Pricing: Written quotes for budgeting purposes received from two contractors. Tredsetters Construction Inc, $18,600.
Treasure Coast Construction Management, $24,850.
170
MY OF
SE13AS-f
l�
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2021
ENTERPRISE FUNDS
171
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
cmoF
SEA' �N
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
172
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
MUNICIPAL GOLF COURSE
The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and
provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes
an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant,
lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is
divided into three areas: Administration, Greens Division, and Carts Division.
GOLF COURSE SUMMARY OF REVENUE / EXPENSES
Amended
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Description Actual Actual Actual Bu et Proiected Bu et
Total Revenues $ 1,299,655 $ 1,501,945 $ 1,406,022 $ 1,550,828 $ 1,546,378 $ 1,503,081
Total GC Administration Division
762,632
955,566
669,768
768,198
768,715
749,484
Total GC Greens Division
572,529
578,143
566,101
627,948
627,623
602,904
Total GC Carts Division
408,500
98,493
99,341
154,682
150,040
150,693
Total Expenses
1,743,660
1,632,202
1,335,211
1,550,828
1,546,378
1,503,081
Change in Unrestricted Reserves
$ (444,006) $
(130,257) $
70,812 $
- $
0 $
-
GOLF COURSE FUND REVENUE
Code: 410010
The Fiscal Year 2020-2021 adopted budget for Golf Course fund revenue is $1,503,081. This cornpares to the 2019-2020 projected revenue of $ 1,546,378, a decrease of
$ 43,297, or -2.8%.
Amended
FY 16/ 17
FY 17/ 18
FY 18/ 19
FY 19/20
FY 19/20
FY 20/21
Description
Actual
Actual
Actual
Budget
Proiected
Budget
Difference
Charges for services
$ 1,058,936 $
1,257,047 $
1,400,898
$ 1,440,828
$ 1,435,168 $
1,503,081
$ 67,913
Non -operating revenues
240,719
244,897
5,124
110,000
111,210
-
(111,210)
Total revenues
$ 1,299,655 $
1,501,945 $
1,406,022
$ 1,550,828
$ 1,546,378 $
1,503,081
$ (43,297)
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from 2019-20 Projected Revenue
1. Charges for senices - Increase due to anticipated additional membership fees and additional rounds played.
2. Non -operating revenues - Decrease due to no transfers in from other funds.
Difference
$ 67,913
$ (111,210)
173
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
GOLF COURSE REVENUE
Code: 410010
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number
Description
Actual
Actual
Actual
Budget
Prole cted
Budget
CHARGES
FOR SERVICES
347501
teen Fees
321,373
408,307
448,684
455,185
455,185
473,960
347502
Cart Rentals
497,137
573,552
643,304
650,133
650,133
672,000
347510
Driving Range Fees
34,653
41,141
45,651
46,500
46,500
47,200
347512
Club Storage Fees
2,674
2,795
3,175
3,252
3,252
3,252
347513
Club Rentals Fees
1,844
2,626
2,752
3,100
2,400
2,600
347521
Membership Fees
84,412
84,877
96,306
103,500
102,000
117,897
347522
Handicap Fees
4,380
4,500
4,940
6,480
5,298
5,500
347523
Resident Cana Fees
27,633
30,047
32,244
33,178
32,300
34,000
347530
Non -Taxable Sales
29
26
38
40
40
40
347540
Pro Shop Sales
43,930
81,460
87,462
100,000
100,000
108,172
362100
Rents and Royalties
26,999
17,592
27,463
30,000
30,000
30,000
366000
Contributions & Donations
9,090
0
0
0
0
0
369400
Reimbursements
0
5,139
5,206
3,000
3,000
3,000
369900
Other Miscellaneous Revenues
1,732
1,925
1,124
2,000
2,000
2,000
369941
Sales Tax Commissions
360
360
360
360
360
360
369945
Pro Lesson Fees
2,476
2,441
2,113
4,000
2,600
3,000
369995
Cash Over/Short
216
260
75
100
100
100
TOTAL CHARGES FOR SERVICES
1,058,936
1,257,047
1,400,898
1,440,828
1,435,168
1,503,081
NON -OPERATING REVENUE
334451
FDOT JPA Revenue
0
50,000
0
0
0
0
361100
Interest Earnings
(1,573)
(3,403)
3,570
0
0
0
364100
Sale of Fixed Assets
111,652
48,605
1,512
0
1,005
0
365000
Sale of Surplus
0
0
43
0
205
0
381001
Interfund Transfer from 001 GF
78,823
11,320
0
0
0
0
381130
Interf ind Transfer from Fund 130
51,816
138,375
0
110,000
110,000
0
381148
Interf ind Transfer from Fund 480
0
0
0
0
0
0
TOTAL NON -OPERATING REVENUE
240,719
244,897
5,124
110,000
111,210
0
TOTAL GOLF COURSE REVENUES
1,299,655
1,501,945
1,406,022
1,550,828
1,546,378
1,503,081
US E OF UNRESTRICTED RESERVES
TOTAL GOLF COURSE SOURCES
444,005 130,257 0 0 0 0
1,743,660 1,632,202 1,406,022 1,550,828 1,546,378 1,503,081
174
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
GOLF COURSE ADMINISTRATION
Administration is responsible for the management of the entire golf course. This includes, but is not limited to:
preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game
of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing;
facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance.
This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale,
tee times and the web site.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ 53,000, rounds, 5,000 round increase from Fiscal 2018-19.
✓ $1.5 million in revenue, over $100,00 increase from Fiscal 2018-19
✓ $101,540 from Annual Membership, $5,000 increase from Fiscal 2018-19.
✓ $5,390 USGA Handicap Fee revenue, $450 increase from Fiscal 2018-19.
✓ $32,337 in Discount Card sales.
✓ $52,000 in Driving Range sales, $5,000 increase from Fiscal 2018-19.
✓ On track to reach $100,000 in golf shop sales, $10,000 increase from Fiscal 2018-19.
✓ $3,000 in Professional lessons.
✓ $30,000 in Rents & Royalties
✓ New tees installed on holes 1, 3, 8, 9, 10 & 15.
✓ During height of Covid-19 outbreak, kept golf course open with 6 total employees during the months of April
& May.
✓ Organized and conducted over 12 charitable golf tournaments and also hosted multiple leagues, traveling
groups and corporate outings throughout the Fiscal year.
✓ Changed the Sebastian Amateur to a Two -Person Team Championship, which resulted in a 50% increase
compared to last Fiscal year's Sebastian Amateur numbers.
✓ 9"' Annual Michael Nichols Memorial resulted in raising $5,000 which was split between the Alex Nichols
Trust Fund and The Leukemia & Lymphoma Society.
✓ Over 250 juniors participated in after school and weekend golf clinics through the Indian River Golf
Foundation.
FISCAL YEAR 2021 GOALS & OBJECTIVES
➢ Strive to continue, improve and instill quality unsurpassed customer service.
➢ Strive for 55,000 rounds and 1.5 million in total revenue.
➢ Continue to offer a fully -stocked discount golf shop, complete with quality merchandise and competitive
prices while fulfilling the needs of our customers.
➢ In order to ensure a high degree of repeat play from customers, continue to offer a variety of weekly leagues,
tournaments and special events.
➢ In order to promote the game of golf, thus ensuring addition play from customers, continue to offer clinics,
lessons and other events to entry level, as well as seasoned, golfers.
➢ Continue to place constant attention on all facilities and grounds, ensuring all areas are well -maintained and
presentable to the public, with the goal of exceeding the public's expectations, especially when related to all
golf course grounds including greens, tees, fairways, etc.
175
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET1
PERFORMANCE MEASURES
SERVICE PROGRAM
Number of Annual Fees Sold
Single Resident
Family Resident
Resident/Discount Cards
TOTAL ANNUAL FEES SOLD
Annual Fee Rounds
Daily Fee Rounds
TOTAL NUMBER OF ROUNDS PLAYED
Actual
Actual
Actual
Projected
Projected
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
119
123
134
136
158
69
67
76
80
78
50
56
58
56
80
657
643
690
710
710
776
766
824
846
868
8,067
8,013
9,345
9,500
9,500
29,243
33,919
36,471
45,500
40,500
37,310
41,932
45,816
55,000
50,000
GOLF COURSE ADMINISTRATION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
30.00% 30.00% General Supervision - Provide effective, responsive and professional management, direction, control of daily golf
operations, including training and forethought for innovative and practical improvements.
10.00% 20.00% Pro Shop- Provide friendly, consistent quality service to the public. The result of this direct contact combined with the
amenities offered, produces customer satisfaction.
20.001/o 20.001/o Control of Course Play - Provide for orderly starting of play, speed and flow of play, and prevention of free play and
abuse to golf course grounds, to enhance the enjoyment of the game as well as promoting return play.
30.00% 20.00% Golf Course Administration - Supervise all Golf Course operations, preparation of budget, supervision of capital
improvement programs.
10.00% 10.00% Promote the Game of Golf - Provide golf instruction, junior and adult clinics, golf tournaments, charity events, speaking
engagements, advertisements, and other creative measures to attract and promote return play to Sebastian Golf Course
100.000/0 100.000/0
176
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Golf Course Administration is $ 749,484. This compares to the 2019-2020 projected
expenses of $ 768,715, a decrease of $19,231, or -2.5%
Amended
FY 16/ 17
FY 17/ 18 FY 18/ 19 FY 19/20
FY 19/20
FY 20/21
Actual
Actual Actual Budget
Projected
Budget
Difference
Personal Services $ 272,260
$ 258,649 $ 276,996 $ 294,675
$ 281,388
$ 297,243
$ 15,855
Operating lenses 349,079
385,878 373,277 375,156
362,760
378,875
16,115
Capital Outlay 75,018
303,920 10,892 60,000
60,000
-
(60,000)
Transfers 66,275
7,118 8,604 38,367
64,567
73,366
8,799
Total $ 762,632
$ 955,566 $ 669,768 $ 768,198
$ 768,715
$ 749,484
$ (19,231)
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected lenses:
Difference
1. Personal Services - Increase due to longevity increase and having positions full all year.
$ 15,855
2. Operating E*nses - Increase due to additional
maintenance, utility, and dues costs.
$ 16,115
3. Capital Outlay - No capital outlay requested this
year.
$ (60,000)
4. Transfers - Increase due to repayment of general
fund loan.
$ 8,799
PERSONAL SERVICES SCHEDULE
GOLF COURSE ADMINISTRATION
FULL TIlVIE EQUIVALENTS
Projected
PAY
Amended
Expense
Budget
POSITION RANGE
18/19 19/20 19/20
20/21
19/20
20/21
Golf Course Director 64,487/ 116,076
1.00 1.00 1.00
1.00 $
101,160 $
110,500
Administrative Assistant 30,821 / 55,478
1.00 1.00 1.00
1.00
61,700
59,750
Assistant Golf Pro (P/T) 22,282/ 40,107
0.50 0.50 0.50
0.50
19,000
19,000
Cashier (P/T) 20,988 / 37,778
0.50 1.50 1.50
1.50
25,640
33,750
Cashier (Terr>p) 8.46/hr
1.00 0.00 0.00
0.00
-
-
4.00 4.00 4.00
4.00
TOTAL SALARIES
$
207,500 $
223,000
Overtime
2,000
2,500
Lesson Bonus
2,000
2,000
FICA Taxes
16,000
17,218
Deferred Compensation
14,700
15,728
Group Health Insurance Premium
27,365
24,080
Health Reimbursement Account
8,000
8,000
Employee Assistance Program
32
32
Worker's Comp Insurance
3,791
4,685
Additional Compensation
-
-
Total Personal Services
$
281,388 $
297,243
177
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
GOLF COURSE ADMINISTRATION DIVISION
Code:410110
Account
Number
Description
PERSONAL SERVICES:
511200
Regular Salaries
511300
Temporary Salaries
511400
Overtime
511500
Lesson Bonus
512100
FICA Taxes
512225
Deferred Compensation
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512307
Health Reimbursement Account
512309
Employee Assistance Program
512400
Worker's Comp Insurance
512600
OPEB Accrued Expense
512700
Additional Compensation
TOTAL PERSONAL SERVICES
OPERATING EXPENSES:
347541
Cost of Sales -Pro Shop
533100
Professional Services
533200
Audit Fees
533201
Admin Services provided by GF
533400
Other Contractual Services
533420
Pest/Weed Control
533440
Electronic Security Services
534101
Telephone
534105
Cellular Telephone
534110
Internet Access
534120
Postage
534310
Electric
534320
Water/Sewer
534420
Equipment Leases
534445
Airport Property Lease
534500
Insurance
534501
Claims
534610
R & M - Buildings
534630
R & M - Office Equipment
534640
R & M - Operating Equipment
534685
R & M - Grounds Maintenance
534845
Golf Course Promotions
534846
Golf Course Advertising
535200
Departmental Supplies
535205
Bank Charges
535210
Computer Supplies
535220
Cleaning Supplies
535230
Small Tools and Equipment
535270
Uniforms and Shoes
535410
Dues and Memberships
535710
Non -Ad Valorem Tax
TOTALOPERATING
EXPENSES
CAPITAL
O UTLAY:
606220
Building Improvements
606400
Vehicles and Equipment
606900
Infrastructure
TOTAL CAPITAL
OUTLAY
NON -OPERATING EXPENSES
909101
Interfund Trfr to 001 GF
909480
Interfund Trfr to 490 Bldg
909541
Intrafund Trfr to GC Capital
TOTAL NON
-OPERATING EXPENSES
TO TAL GO LF COURSE ADMINISTRATION
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budge
Projected
Budget
191,322
175,084
194,053
214,850
207,500
223,000
12,002
13,164
11,182
0
0
0
937
1,654
1,329
1,500
2,000
2,500
1,133
923
938
3,000
2,000
2,000
14,606
14,591
15,042
16,505
16,000
17,218
13,597
13,596
14,115
14,670
14,700
15,728
13,557
27,583
29,162
30,907
27,365
24,080
13,066
0
0
0
0
0
8,169
8,441
6,919
8,000
8,000
8,000
110
0
32
32
32
32
3,668
3,560
4,225
4,761
3,791
4,685
55
55
0
0
0
0
39
0
0
450
0
0
272,260
258,649
276,996
294,675
281,388
297,243
32,320
59,803
64,066
70,000
70,000
70,000
2,543
2,607
3,373
3,250
3,200
3,300
3,040
3,350
3,298
3,294
3,294
3,593
96,000
93,000
88,350
97,185
97,185
106,065
7,996
11,975
4,719
4,000
250
250
450
2,078
1,397
890
890
890
658
454
359
360
0
0
3,551
3,901
3,651
4,635
3,850
3,936
303
297
267
300
290
300
789
765
387
30
475
430
68
15
90
50
50
50
26,945
16,408
9,149
11,000
9,500
9,500
8,849
13,768
9,389
11,000
11,000
11,550
952
936
927
1,000
705
600
100,000
106,000
106,000
106,000
106,000
106,135
6,835
8,442
9,183
9,250
8,226
11,717
5,058
0
0
0
0
0
3,388
11,407
14,388
7,001
2,000
3,000
465
648
813
800
800
989
0
461
0
0
0
0
5,880
3,986
0
0
0
0
4,412
199
0
0
0
0
4,996
2,571
560
3,000
2,000
2,000
2,708
2,002
1,835
2,600
2,500
2,500
22,106
29,156
34,914
30,000
30,000
30,000
25
0
0
0
0
0
3,775
1,924
4,583
3,500
4,000
4,500
149
0
0
0
0
0
987
0
0
0
0
500
510
1,351
512
0
0
525
3,322
8,374
11,065
6,011
6,545
6,545
349,079
385,878
373,277
375,156
3629760
379,875
45,463
236,366
0
0
0
0
7,857
20,491
10,892
0
0
0
21,697
47,063
0
60,000
60,000
0
75,018
303,920
10,892
60,000
60,000
0
0
0
0
0
26,201
35,000
4,544
7,118
8,604
38,367
38,366
38,366
61,731
0
0
0
0
0
66,275
7,118
8,604
38,367
64,567
73,366
762,632
955,566
669,768
768,198
768,715
749,484
178
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET'
GOLF COURSE GREENS DIVISION
The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract
which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus
ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as
well as create an excellent image and respectability among the golf course community throughout the State of Florida.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ New tees installed on holes 1, 3, 8, 9, 10, and 15.
✓ All other tees were fraise-mowed in the summer of 2020.
✓ All daily, weekly, and monthly course maintenance items addressed on schedule.
✓ Numerous compliments from golfers, specifically on greens and fairways.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Maintain an excellent working relationship with our golf course maintenance provider, International Golf
Maintenance, Inc. and always keep lines of communication open and available with the Head Golf Course
Superintendent and staff.
➢ Strive to maintain entire golf course in the best shape possible, with heavy emphasis on green speed and ball
roll on greens.
➢ Monitor all equipment selections, usage, and maintenance in order to make certain that the equipment is in the
best possible working conditions and hydraulic leaks are kept to a minimum if any at all.
➢ Continue to meet with the Superintendent and/or Assistant Superintendent daily to address any and all
concerns, discuss upcoming events, etc.
➢ Maintain an aggressive sand top -dress program on tees, specifically perimeters of tees in order to keep tees
level.
➢ Look at areas on the golf course that can always be improved and look for ways to improve areas as
economically and efficiently as possible.
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
Greens (Acres)
2.5
4
4
4
4
Tees (Acres)
4
4
4
4
4
Fairways (Acres)
22
22
22
22
22
Rough - Bermuda / Bahia (Acres)
35 / 25
35 / 25
35 / 25
35 / 25
35 / 25
Sand Bunkers (Acres)
4
4
4
4
4
Lakes and Ponds (Linear Feet)
10,000
10,000
10,000
10,000
10,000
INon-Play Area (Acres)
20
20
30
30
30
(Holes Maintained
18
18
18
18
18
(Practice areas (acres total)
5
5
5
5
5
179
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
GOLF COURSE GREENS PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
19120 20121
95.00% 90.001/6 Golf Course Maintenance - Provide administrative oversight of independent golf course maintenance
contract which provides daily turf care resulting in the quality appearance and playability of the golf
course. Keeping the golf course in the best possible condition throughout the year adds to the enjoyment
of the customers and insures return play.
5.00% 10.00% Eauin rent Maintenance - Continue tracking equipment use and repair to insure proper maintenance and
availability of equipment.
100.000/0 100.000/0
GOLF COURSE GREENS DIVISION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Golf Course Greens Division is $ 602,904. This compares to the 2019-2020 projected expenses
of $ 627,623, a decrease of $ 24,719, or-3.94%.
Amended
FY 16/ 17
FY 17/ 18
FY 18/ 19
FY 19/20
FY 19/20
Actual
Actual
Actual
Budget
Projected
Operating Expenses
$ 572,529
$ 578,143
$ 566,101
$ 577,948
$ 577,623 $
Capital Outlay
-
-
-
50,000
50,000
Non -Operating
-
-
-
-
-
Total
$ 572,529
$ 578,143
$ 566,101
$ 627,948
$ 627,623 $
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenses:
1. Operating Expenses - Increase due to contractual increase in maintenance contract.
2. Capital Outlay - Decrease due to only small equipment projected to need replacement this year.
3. Non -Operating - No change.
FY 20/21
Budget
Difference
588,904
$ 11,281
14,000
(36,000)
602,904
$ (24,719)
Difference
$ 11,281
$ (36,000)
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
Code: 410120
Account
Number
Description
OPERATING EXPENSES
533420
Pest/Weed Control
533445
Groundskeeping Service
534310
Electric
534610
R & M - Buildings
534640
R & M-Operating Equipment
534680
R & M - Irrigation Systems
534685
R & M - Grounds Maintenance
535200
Departmental Supplies
535220
Cleaning Supplies
TOTAL OPERATING EXPENSES
CAPITAL OUTLAY
606300 Improvements Other Than Buildings
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL GREENS DIVISION
Ame nde d
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Actual Actual Actual Budget Proiected Budge
0
0
0
120
120
120
535,632
546,385
546,385
557,313
557,313
568,459
12,211
11,541
11,584
11,750
11,575
11,575
731
628
0
500
500
500
617
290
94
0
0
0
10,096
4,057
6,991
5,217
5,217
5,500
12,998
15,242
855
2,798
2,798
2,500
220
0
193
250
100
250
25
0
0
0
0
0
572,529 578,143 566,101 577,948 577,623 588,904
0 0 0 50,000 50,000 0
0 0 0 0 0 14,000
0 0 0 50,000 50,000 14,000
572,529 578,143 566,101 627,948 627,623 602,904
CAPITAL OUTLAY SCHEDULE
GOLF COURSE GREENS DIVISION -TO BE FUNDED FROM GOLF COURSE OPERATIONS
EXPENDITURES PER FISCAL YEAR
Descriotion 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL
Irrigation Software Upgrade $ 14,000 S - $ - $ - S $ 14,000
3 Gang Range Picker - 2,695 2,695
Ball Washer - 2,595 2,595
$ 14,000 $ 5,290 $ $ $ $ 19,290
181
ICIT'Y OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
GOLF COURSE CARTS DIVISION
The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf
carts in operational and clean condition for customers, service driving range and water station, maintain and clean all
surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving
range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Maintained, performed preventative maintenance and constantly cleaned 80 golf carts (480 batteries, 320 tires
& grease fittings).
✓ Maintained range cart and all accessories that go with range (range balls, back stands, club washers, etc.)
✓ Maintained the following areas in order to look clean and presentable to customers: starter station, ice & water
shed, bag storage room, cart barn, cart wash area and bag drop area.
✓ Golf carts served double, possibly triple usage during months of April through August, due to single -cart
Covid-19 policy.
✓ Provided over 6,000 range balls to add to existing inventory.
✓ New range ball dispenser installed.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Continue to offer quality, unsurpassed customer service, always greeting customers with a smile and simply
asking "what can we do to make your day better at SMGCT'
➢ Continue to maintain cart fleet, obviously with special attention to batteries, tires, grease fittings and overall
cleanliness.
➢ Strive to make areas around golf course clubhouse visually appealing and clean, including areas around starter
station, ice and water shed, cart barn and driving range tee.
➢ Continue to provide a ranger on the golf course during peak periods.
➢ Continue to offer a quality range ball which does not impact expenses.
➢ Look into a cost-effective method to provide improved drainage on driving range and adjacent hole #9.
PERFORMANCE MEASURES
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
l Electric Golf Carts
86
80
80
80
80
Tires Maintained
356
332
324
332
324
Grease Fittings Maintained
356
32
324
332
324
Range Carts
1
1
1
1
1
Ranger Carts
1
1
1
1
0
Batteries Maintained
524
483
488
483
481
Beverage Carts
1
1
1
1
0
GOLF COURSE CARTS DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OFACTIVITY
19120 20121
30.00% 30.00% General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational condition for guests use and maintain
operational cart barn.
30.00% 30.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station, and general area around Golf Shop and
starter area.
40.00% 40.00% Customer SerHce - Provide unsurpassed customer service to our members.
100.00% 100.00%
i
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for Golf Course Carts Division is $ 150,693. This compares to the 2019-2020 projected expenses
of $ 150,040, an increase of $ 653, or .44%.
Amended
FY 16/ 17 FY 17/ 18 FY 18/ 19
FY 19/20
FY 19/20
FY 20/21
Actual Actual Actual
Budget
Projected
Budget
Difference
Personal Services $ 85,297 $ 89,401 $ 91,582
$ 96,347
$ 92,505
$ 92,358
$
(147)
Operating Expenses 4,681 987 1,365
1,944
1,144
1,944
800
Capital Outlay 313,152 - -
-
-
-
-
Debt Service 5,370 8,105 6,394
56,391
56,391
56,391
-
Total $ 408,500 $ 98,493 $ 99,341
$ 154,682
$ 150,040
$ 150,693
$
653
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenses:
Difference
1. Personal Services - Slight decrease due to lower pay rate for newer employee.
$
(147)
2. Operating Expenses - Increase due to additional operating equipment and building repairs
needed.
$
800
3. Capital Outlay - No capital outlay requested.
$
-
4. Debt Service - No change.
$
-
PERSONAL SERVICES SCHEDULE
GOLF COURSE CARTS DIVISION
FULL TrYIE EQUIVALENTS
PAY
Amended
POSITION RANGE 18/19
19/20
19/20
20/21
Cart Attendants (P/T) 8.46 / 14.49 1.50
5.00
5.00
5.00
Cart Attendants (Temp) 8.46/hr 3.50
0.00
0.00
0.00
5.00
5.00
5.00
5.00
'DOTAL SALARIES
Overtime
FICA Taxes
Employee Assistance Program
Worker's Compensation
Total Personal Services
(1) For P/T Cart Attendants (5) equals (10) positions
Projected
Expense Budget
19/20 20/21
$ 81,000 $ 80,750
0 0
$ 81,000 $
80,750
3,500
3,500
6,475
6,319
0
0
1,530
1,789
$ 92,505 $
92,358
183
+CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION
Code: 410130
Account
Number
Description
PERSONAL
SERVICES
511200
Regular Salaries
511300
Temporary Salaries
511400
Overtime
512100
FICA Taxes
512309
Employee Assistance Program
512400
Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENSES
533420
Pest/Weed Control
534610
R & M - Buildings
534640
R & M-Operating Equipment
535200
Departmental Supplies
535220
Cleaning Supplies
535230
Small Tools and Equipment
TOTAL
OPERATING EXPENSES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
NON -OPERATING EXPENSES
707145 Principal - Golf Course Loan
707245 Interest - Golf Course Loan
TOTAL NON -OPERATING EXPENSES
TOTAL CARTS DIVISION
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Proiected
Budget
40,736
44,071
38,641
85,750
81,000
80,750
35,131
36,065
43,202
0
0
0
1,759
1,774
1,545
2,000
3,500
3,500
5,910
6,067
6,358
6,678
6,475
6,319
96
0
0
0
0
0
1,665
1,425
1,835
1,919
1,530
1,789
85,297
89,401
91,582
96,347
92,505
92,358
0
0
0
144
144
144
4,052
0
0
1,000
250
500
538
504
959
500
500
1,000
79
433
342
300
250
250
0
11
44
0
0
50
12
39
20
0
0
0
4,681
987
1,365
1,944
1,144
1,944
313,152
0
0
0
0
0
313,152
0
0
0
0
0
0
0
0
51,768
51,768
53,602
5,370
8,105
6,394
4,623
4,623
2,789
5,370
8,105
6,394
56,391
56,391
56,391
408,500 98,493 99,341 154,682 150,040 150,693
184
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
MUNICIPAL AIRPORT
City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport
property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport
operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects,
which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over
$10 million in capital improvements, all of which to better develop the facilities and economic growth.
Des crintion
Total Revenues
Total Airport Administration
Change in Unrestricted Reserves
AIRPORT FUND REVENUE
Code : 450010
FY 16/17 FY 17/18 FY 18/19
Actual Actual Actual
Amended
FY 19/20
Bu et
FY19/20 FY20/21
Proiected Bu et
$ 528,952 $ 498,017 $ 570,814 $ 574,374 $ 554,809 $ 563,570
$ 459,366 $ 365,940 $ 523,518 $ 451,056 $ 449,289 $ 563,570
$ 69,586 $ 132,077 $ 47,297 $ 123,318 $ 105,520 $ -
The Fiscal Year 2020-2021 adopted budget for Airport fund revenue is $ 563,570. This compares to the 2019-2020 projected Airport fund
revenue of $ 554,809, an increase of $ 8,761 or 1.6%.
Amended
FY 16/ 17
FY 17/ 18
FY 18/ 19
FY 19/20
FY 19/20
FY 20/21
Description
Actual
Actual
Actual
Budget
Projected
Budget
Difference
Operating revenue $
422,585
$ 487,649
$ 507,339
$ 544,313
$ 527,271
$ 539,768
$ 12,497
Non -operating revenues
106,367
10,367
63,475
30,061
27,538
23,802
(3,736)
Total revenues and other sources $
528,952
$ 498,017
$ 570,814
$ 574,374
$ 554,809
$ 563,570
$ 8,761
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Revenue: Difference
1.Operating revenue - Increase due to additional shade hangar rentals and tenant rents. $ 12,497
2. Non -operating revenues - Decrease due to lower anticipated interest income and no interfund transfers. $ (3,736)
185
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
AIRPORT REVENUE
Code:450010
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number Description
Actual
Actual
Actual
Budget
Projected
Budget
OPERATING REVENUE
344100 Fuel Sales
77,327
103,959
12,278
0
0
0
347541 Cost of Sales
(59,025)
(82,689)
(8,945)
0
0
0
362150 Nontaxable Rents
391
391
112,000
123,325
118,795
119,506
362100 Rents and Royalties
343,256
405,672
331,628
360,648
347,434
359,685
369900 Other Miscellaneous Revenues
60,363
60,034
60,091
60,040
60,789
60,289
369941 Sales Tax Commission
273
282
287
300
253
288
TOTAL OPERATING REVENUE
422,585
487,649
507,339
544,313
527,271
539,768
OTHER NON -OPERATING REVENUE:*
361100 Interest Earnings
1,284
(2,604)
(6,628)
0
3,250
1,065
364100 Sale of Fixed Assets
4,403
0
46,450
0
820
0
365000 Sale of Surplus Materials/Scrap
0
0
650
0
0
0
366000 Contributions & Donations
0
0
3,495
0
0
0
369400 Reimbursements
17,712
12,971
19,508
25,370
18,777
22,737
381001 Transfer from Fund 001 GF
28,040
0
0
4,691
4,691
0
381455 Transfer from Fund 455
54,927
0
0
0
0
0
TOTAL OTHER NON -OPERATING REVENUE
106,367
10,367
63,475
30,061
27,538
23,802
TOTAL AIRPORT REVENUES
528,952
498,017
570,814
574,374
554,809
563,570
W.V.
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
AIRPORT ADMINISTRATION
The Airport Director is responsible for Airport Operations to include maintenance of the entire property (excluding
Golf Course), FDOT compliance issues, Capital Improvement Programs, tenant relations, and project management.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Completion of a 2-unit (14 spaces total) Shade Hangar Project
✓ Completion of New Taxiway Construction — Taxiway Charlie
✓ Leased 100% of available office space in the Airport Terminal Building
✓ Staff transition promoting to Zac Massey as Airport Operations Maint. Specialist II in anticipation of Gary
Nicholas' retirement
✓ Secured funding for Sewer infrastructure improvements on the west side of the airport
✓ Secured funding for design and engineering of new taxi lane leading to future box hangars
✓ Secured $30,000 CARES Act grant for the airport.
✓ Awarded Design -Build Hangar "D" project to Johnson-Laux
✓ Coordinated Airfield PCI inspection leading to full asphalt condition report by FDOT
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Construct Hangar "D"
➢ Construct new taxi lane to future box hangars
➢ Repair distressed asphalt section near Runway 10 threshold
➢ Design Box Hangars
➢ Proceed with improving site for future box hangars
➢ Install sewer lines serving all west side tenant locations
PERFORMANCE MEASURES
Actual
Actual Actual
Projected
Projected
11'erformance Indicators
2016/2017
2017/2018 2018/2019
2019/2020
2020/2021
Acres Available for Development
105
105 105
105
103
Airport Leasehold Revenues
$343,256
$405,672 $443,628
$483,973
$479,056
AIRPORT PROGRAM BUDGET DESCRIPTION
STAFFING
NATUREOFACTIYITY
19120 20121
20.001/o 20.00% Compiance
- Conduct operations at the Airport in accordance with FAA and FDOT compliance.
30.00% 30.00% Capital Imurowment Project Execution and Monitoring - Execute and monitor Capital Improvement Projects.
Prepare and submit a Five -Year Capital improvement Program in accordance with Regulations. Prepare and
apply for Florida Department of Transportation Airport Improvement Grants for Capital Improvement Projects
and equipment.
15.00% 15.00% Tenant and Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute resolution
regarding airport regulations. Maintain contact with Airport users and citizens, respond to questions and
complaints and provide information to all parties about rules, regulations and airport information.
35.00% 35.00% Airport Maintenance - Mow Airport, herbicide runways and taxiways, maintain runway lighting system
Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation Area. Clear and maintain
runway approaches and perform daily Airport inspections.
100.000/0 100.00%
187
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI1
AIRPORT BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for the Municipal Airport Administration is $ 563,570. This compares to the 2019-2020 projected
expenses of $ 554,809, an increase of $ 8,761 or 1.61/o.
Amended
FY 16/ 17
FY 17/ 18
FY 18/ 19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Projected
Budget
Difference
Personal Services
$ 216,084
$ 141,500
$ 122,346
$ 73,409
$ 69,110
$ 69,888
$ 778
Operating Expenses
181,442
204,988
270,276
269,726
275,398
313,182
37,784
Capital Outlay
27,340
-
45,751
52,421
49,281
-
(49,281)
Debt Service
34,500
19,452
85,145
55,500
55,500
180,500
125,000
Contingency
69,586
132,077
-
123,318
105,520
-
(105,520)
Total
$ 528,952
$ 498,017
$ 523,518
$ 574,374
$ 554,809
$ 563,570
$ 8,761
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-20 Projected Expenses:
Difference
1. Personal Services - Increase due to anticipated increase in insurance expenses.
$ 778
2. Operating Expenses - Increase due to additional services needed.
$ 37,784
3. Capital Outlay - Decrease due to no capital outlay requested.
$ (49,281)
4. Debt Ser-4ce - Increase in repayment amount to General Fund.
$ 125,000
PERSONALS ERVICES S CH EDULE
AIRPORT ADNHNIS TRATION
FULL TIME EQUIVALENTS
Projected
PAY Amended
Expense
Budget
POSITION RANGE 18/19 19/20 19/20 20/21
19/20
20/21
Airport Operations Specialist II 27,384 / 49,291 1.00 1.00 1.00 1.00
32,500
32,250
Airport Operations Specialist I 25,812 / 46,462 0.50 0.50 0.50 0.50
18,250
18,250
1.50 1.50 1.50 1.50
TOTAL SALARIES
$ 50,750
$ 50,500
Overtime
500
500
FICA Taxes
3,924
3,920
Clothing Allowance
240
240
Deferred Compensation
2,995
2,958
Group Health Insurance Premium
7,258
7,150
Health Reimbursement Account
1,000
2,000
Employee Assistance Program
18
16
Worker's Comp Insurance
2,425
2,604
Additional Compensation
-
-
Total Personal Services
$ 69,110
$ 69,888
WIV
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI'I
AIRPORT ADMINISTRATION
Code : 450110
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number
Description
Actual
Actual
Actual
Budget
Projected
Budge
PERSONAL SERVICES
511200
Regular Salaries
153,766
94,314
76,582
51,600
50,750
50,500
511400
Overtime
726
939
152
1,500
500
500
512100
FICA Taxes
11,070
7,334
7,830
4,054
3,924
3,920
512215
Clothing Allowance
120
240
240
240
240
240
512225
Deferred Compensation
13,413
8,985
9,379
3,161
2,995
2,958
512301
Group Health Insurance Premium
18,877
20,594
17,766
7,543
7,258
7,150
512305
Dependant Health Ins Premium
5,043
0
0
0
0
0
512307
Health Reimbursement Account
5,029
5,661
6,673
2,000
1,000
2,000
512309
Employee Assistance Program
68
0
32
16
18
16
512400
Worker's Comp Insurance
4,821
3,404
3,694
3,045
2,425
2,604
512600
OPEB Accrued Expense
29
29
0
0
0
0
512700
Additional Compensation
3,123
0
0
250
0
0
TOTAL PERSONAL SERVICES
216,084
141,500
122,346
73,409
69,110
69,888
OPERATING EXPENSES
533200
Audit Fees
1,140
1,229
1,002
1,002
1,002
1,136
533201
Admin Services provided by GF
45,500
45,000
72,425
93,485
93,485
116,866
533400
Other Contractual Services
5,898
7,002
20,090
15,961
17,500
21,900
533420
Pest/WeedControl/Mowing
900
1,404
525
2,050
2,000
1,725
534000
Travel and Per Diem
1,335
622
891
1,100
800
1,200
534101
Telephone
4,159
4,645
3,733
5,340
2,330
2,340
534105
Cellular Phone
598
426
580
600
610
600
534110
Internet Access
729
835
644
630
830
870
534120
Postage
75
67
123
62
100
100
534130
Express Mail
60
58
150
200
100
100
534310
Electric
26,342
26,019
25,023
27,000
24,000
24,000
534320
Water/Sewer
2,910
2,972
3,351
3,250
5,000
4,250
534420
Equipment Leases
0
186
301
1,000
1,000
0
534500
Insurance
24,821
38,135
43,915
44,000
45,341
47,634
534610
R & M Buildings
3,581
13,219
17,977
10,000
18,000
31,875
534620
R & M-Vehicles
1,711
5,110
2,696
2,500
1,000
2,500
534625
R & M - Lighting
309
3,547
2,798
6,200
6,000
6,200
534630
R & M-Office Equipment
25
0
21
0
200
300
534635
R & M - Security Systems
0
0
0
1,500
6,000
3,950
534640
R & M-Operating Equipment
17,198
17,767
29,403
22,500
22,000
21,500
534681
R&M -Fencing
7,772
464
734
4,000
1,000
1,500
534685
R & M-Grounds Maintenance
1,973
1,837
311
3,000
3,500
2,000
534687
R & M-Runways and Taxiways
0
933
254
2,500
2,500
2,000
534700
Printing and Binding
118
245
158
100
100
500
534800
Promotional Activities
365
500
0
2,000
2,000
1,179
534825
Advertising Expenditures
0
0
3,687
1,933
900
900
534920
Legal Ads
284
0
409
400
0
0
- Continued -
:•
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
Amended
Account
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Number Description
Actual
Actual
Actual
Budget
Projected
Bud¢et
535200 Departmental Supplies
2,151
2,771
2,287
1,988
2,500
2,028
535205 Bank Charges
2,481
3,134
354
0
0
0
535210 Computer Supplies
1,560
1,561
105
650
250
500
535230 Small Tools and Equipment
4,063
821
2,059
1,500
2,000
2,000
535260 Gas and Oil
7,696
9,031
7,642
7,000
7,500
5,000
535270 Uniforms & Shoes
520
511
508
520
600
624
535275 Safety Equipment
0
14
0
500
200
500
535410 Dues and Memberships
330
330
330
330
330
330
535420 Books and Publications
0
0
0
200
50
200
535450 Training and Education
925
445
445
650
650
800
535710 Non -Ad Valorem Tax
13,911
14,147
25,346
4,075
4,020
4,075
TOTAL OPERATING EXPENSES:
181,442
204,988
270,276
269,726
275,398
313,182
CAPITAL OUTLAY:
606200 Buildings
0
0
21,700
0
0
0
606300 IOTB
4,826
0
0
26,300
11,000
0
606310 IOTB - Fencing
0
0
0
0
0
0
606400 Vehicles and Equipment
22,514
0
24,051
26,121
38,281
0
TOTAL CAPITAL OUTLAY:
27,340
0
45,751
52,421
49,281
0
NON -OPERATING EXPENSES
820100 Aids to Private Organizations
0
0
0
0
0
0
707146 Principal - DST Fund Advance
0
0
0
0
0
0
707246 Interest - DST Fund Advance
24,500
19,452
21,824
30,500
30,500
30,500
909101 Interfund Tr& to General Fund
10,000
0
0
25,000
25,000
150,000
909545 Intrafund Tr& to AP Capital
0
0
63,321
0
0
0
TOTAL NON -OPERATING EXPENSES
34,500
19,452
85,145
55,500
55,500
180,500
TOTAL AIRPORT ADMINISTRATION
459,366
365,940
523,518
451,056
449,289
563,570
OTHER FINANCING USES
909990 Unappropriated
69,586
132,077
0
123,318
105,520
0
TOTAL EXPENDITURES AND OTHER USES
528,952
498,017
523,518
574,374
554,809
563,570
CAPITAL OUTLAY SCHEDULE
AIRPORT - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description
2020/21
2021/22 2022/23 2023/24 2024/25
TOTAL
Construct Taxi Lane
$ 24,963
$ - $ - $ - $
$ 24,963
Establish Sewer Service
200,000
- - - -
200,000
Construct Square Hanagrs
-
176,679 - - -
176,679
Economic Development Hangar
-
500,000 - - -
500,000
Rehab Taxiway Alpha Apron
-
58,000 - - -
58,000
Rehab Runway 05/23
-
- 110,000 - -
110,000
Apron Reconstruction
-
- - 30,000 -
30,000
$ 224,963
$ 734,679 $ 110,000 $ 30,000 $ -
$ 1,099,642
190
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI1
BUILDING DEPARTMENT
The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees.
These have shown some growth over the past couple of years. Operating revenues are sufficient to cover necessary
operation and maintenance expenses.
Description
Total Revenues and Transfers
Total Expenses
Amended
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
Actual Actual Actual Bu et Proiected Bu et
$ 786,994 $ 946,905 $ 887,800 $ 841,337 $ 925,967 $ 919,738
915,153 1,329,280 694,694 834,916 757,632
Change in Unrestricted Reserves $ (128,159) $ (382,375) $ 193,106 $ 6,421 $ 168,335 $
907,149
12,589
BUILDING DEPARTMENT REVENUE
Code:480010
The Fiscal Year 2020-2021 adopted budget for the Building Department fund revenue is $ 919,738. This compares to the 2019-2020 projected Building
Department fund revenue of $ 925,967, a decrease of $ 6,229 or -.7%.
Amended
FY 16/ 17
FY 17/18
FY 18/ 19
FY 19/20
FY 19/20
FY 20/21
Descrintion
Actual
Actual
Actual
Budget
Projected
Budget
Difference
Operating revenue
$ 740,564
$ 909,279
$ 862,650
$ 789,200
$ 874,000
$ 862,450
$ (11,550)
Non -operating revenues
46,431
37,626
25,150
52,137
51,967
57,288
5,321
Total revenues and other sources
$ 786,994
$ 946,905
$ 887,800
$ 841,337
$ 925,967
$ 919,738
$ (6,229)
Fiscal Year 2020-2021 Adopted Budget:
Major Current Level Changes from Fiscal Year 2019-2020 Projected Revenue:
1. Operating revenue - Slight decrease due to lower anticipated number of building permits.
2. Non -operating revenues - Increase due to anticipated increase in interest.
Difference
$ (11,550)
$ 5,321
191
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'TI
BUILDING DEPARTMENT REVENUE
Code:480010
Account
Amended
Number
Description
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
OPERATING REVENUE
Actual
Actual
Actual
Budget
Proiected
Budget
321050
Contractor License
12,275
13,323
12,392
13,000
12,500
13,000
321150
Contractor License - Penalties
2,895
2,423
4,670
3,000
2,600
2,800
322050
Building Permits
365,792
430,164
429,880
390,000
440,000
430,000
322052
Fire Special Events
0
0
180
0
2,200
2,500
322055
Roofing Permits
65,737
121,361
74,018
74,000
98,500
95,000
322065
Aluminium Structure
23,350
18,575
17,500
18,000
17,500
18,000
322070
Shed Permits
8,475
9,075
7,650
7,500
8,800
8,500
322075
Reinspection Fees
14,280
31,265
33,390
30,000
28,000
29,000
322100
Land Clearing Permits
11,550
14,850
15,025
0
0
0
322200
Electrical Permits
30,095
33,269
36,955
30,000
45,000
42,000
322225
Plumbing Permits
25,449
37,112
41,244
38,000
44,000
42,000
322230
Pool Permits
18,645
21,615
15,600
18,500
15,800
15,500
322240
Solar Permits
4,054
4,350
4,575
4,500
4,800
4,500
322250
Mechanical Pemvts
69,333
72,299
64,729
60,000
52,000
56,000
322300
Fencing Permits
21,825
21,375
19,800
19,000
21,500
21,500
322500
Sign Permits
2,595
2,685
1,395
2,000
2,900
2,200
322600
Expired Permit Fee
8,400
10,050
15,825
15,000
8,000
10,000
329400
Plan Checldng Fees
39,625
45,228
43,651
43,000
42,600
43,000
329410
Fire Plan Review Fee
0
1,319
3,145
5,000
5,650
5,300
341920
Cert.Copying/Record Research
908
1,270
710
700
4,000
3,800
347556
County Facility Admin Fee
10,415
12,659
12,483
11,500
11,400
11,500
359000
Other Fines and Forfeitures
4,866
5,011
7,284
6,000
6,000
6,000
359100
Fire Violations
0
0
550
500
250
350
TOTAL OPERATING REVENUE
740,564
909,279
862,650
789,200
874,000
862,450
OTHER NON -OPERATING REVENUE
361100
Interest Income
3,797
8,598
10,605
9,000
7,500
10,000
361105
SBA Interest Earnings
5,704
2,243
4,524
2,670
4,000
6,822
364100
Sale of Fixed Assets
0
17,302
0
0
0
0
369400
Reimbursements
5,200
0
0
0
0
0
369900
Other Miscellaneous Revenue
2,186
2,365
1,417
2,100
2,100
2,100
381001
Transfer from General Fund
25,000
0
0
0
0
0
381410
Interfund Transfer from410 GC
4,544
7,118
8,604
38,367
38,367
38,366
TOTAL OTHER NON -OPERATING REVENUE
46,431
37,626
25,150
52,137
51,967
57,288
TOTAL BURRING DEPARTMENT REVENUES
786,994
946,905
887,800
841,337
925,967
919,738
USEOF UNRESTRICTED RESERVES
128,159 392,751 0 0 0 0
TOTAL BUILDING DEPARTMENT SOURCES 915,153 1,339,656 887,800 841,337 925,967 919,738
192
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
BUILDING DEPARTMENT
The Building Department effectively and progressively promotes and provides professional plans review, permitting
and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated
through the intake of permit requests for building and land improvements. The permit application and plans are tracked
through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are
scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The
Building Department enforces all state and local codes that pertain to the construction industry including Fire
Prevention and Protection.
Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian.
Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new
registrations.
Checks and administers business tax receipt requests for those who conduct business in the City of Sebastian. Business
owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are
sent to business owners.
FISCAL YEAR 2020 ACCOMPLISHMENTS
✓ Maintain timeliness and delivery of permitting services with a turnaround time of 10 days or less for most
permits.
✓ Provided continuing education for employees to meet minimum state licensing requirements. Customer service
training is ongoing.
✓ Compliance Engine program was implemented to be used by third party inspection companies of Engineered
Fire and Life Safety Systems. This allows the monitoring of inspection results and timely issuance of
correction notices for any reported deficiencies.
✓ On-line permits were created for certain permit types to allow submittals, reviews, payments and issuance of
building permits through the customer portal.
✓ All Building Department web page information was updated for upcoming website changes.
✓ Implemented new strategies to continue operations during the COVID-19 pandemic. These included: on-line
and e-mail permitting, drop box, on-line payments and video inspections for occupied buildings.
✓ Continued to enforce state laws and city ordinances regarding unlicensed contractor activity and willful code
violations.
FISCAL YEAR 2021 GOALS AND OBJECTIVES
➢ Continue to maintain timeliness and delivery of permitting services with a turnaround time of 10 days or less
for most reviews.
➢ Provide building and fire code related continuing education to satisfy minimum state licensing requirements
and provide ongoing customer service training.
➢ Continue to implement new on-line permit types to be available for on-line permit submittals through
MyGovernmentOnline building department software.
➢ Remodel front counter to provide accessible seating and a better work environment.
➢ Continue to enforce state laws and city ordinances related to construction industry, unlicensed contractor
activity and code violations.
➢ Continue to scan completed permits and business tax receipts for safe record keeping.
193
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021
lResidentialpermits issued 196 243 324 230 375
(Commercial permits issued 55 29 41 34 38
Other permits issued 3,718 4,691 3,530 4,400 3,600
Total number of inspections 13,223 18,960 10,657 18,000 13,000
ITotal number ofreinspections 1,781 2,760 2,279 2,650 2,300
INumberofProfessional licenses processed 340 379 363 370 330
JExpired permits processed 114 134 211 141 150
(Business TaxReciepts processed and issued 1113 1103 1140 1150 1290
BUILDING DEPARTMENT PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OFACTIVITY
19120 20121
Administration - The Director supervises the enforcement of all Florida Building Codes, including Sebastian City
8.00% 8.00% and Land Development Codes related to construction. Courtesy inspections are performed as needed. Reviews
commercial plan review and projects that include Mechanical, Electrical or Plumbing details. Approval of all
department expenditures and prepares the annual budget.
Permitting, - Accepts permit applications, calculates fees, issuance of permits, scheduling of inspections, closing
25.00% 25.00% out permits when completed, prepares certificates of occupancy for signature, and answers questions concerning
building permits.
Plan Review - Perfoms plan review of all permit applications and building plans for code approval, including
16.00% 16.00% structural, electrical, plumbing and mechanical. Also includes the review of all zoning on residential building
applications. Answers code questions for builders and general public related to plan review.
Building and Alteration Inspection - On -site inspections for commercial and residential, including structural,
38.00% 38.00% electrical, plumbing, and mechanical. Post inspections into computer database daily. Answer code questions for
builders and general public related to inspections.
Contractor Licensing, - Accepts contractor license application for registration and calculates fees. Review
applicants for applicable insurance and workman's comp. coverages. Review letters of reciprocity. Process annual
3.00% 3.00% re-newal notices and issues new registrations. Check permit applications for properly licensed and insured
contractors.
Business Tax Receipts- Accepts applications for Business Tax Receipt from business owners. Reviews
5.00% 5.00% applications for acceptance. Verify professional licenses and ficit ious/corp oration names. Process annual re-newal
notices and issues new Business Tax Reciepts.
3.00% 3.00% Safe - Annual inspections on businesses as required by NFPA and following up on expired permits and unsafe
structures.
2.00% 2.00% Records Retention - Scanning plans to laserfiche for permanent record keeping
100.00% 100.00%
194
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
BUILDING DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2020-2021 adopted budget for the Building Department, excluding budgeted contingency is $ 907,149. This compares to the projected FY 2019-
2020 expenses of $ 757,632, an increase of $ 149,517, or 19.7%.
Amended
FY 16/17 FY 17/18 FY 18/19 FY 19/20
FY 19/20
FY 20/21
Actual Actual Actual Budget
Projected
Budget
Difference
Personal Services $
454,375 $ 531,760 $ 593,833 $ 656,691 $
612,647
$ 730,760
$ 118,113
Operating Expenses
117,477 104,038 100,861 155,652
122,412
152,389
$ 29,977
Capital Outlay
- 18,108 - 22,573
22,573
24,000
$ 1,427
Transfers
343,300 675,374 -
-
-
$ -
Contingency
- - - 6,421
168,335
12,589
$ (155,746)
Total $
915,153 $ 1,329,280 $ 694,694 $ 841,337 $
925,967
$ 919,738
$ (6,229)
Fiscal Year 2020-21 Adopted Budget:
Major Current Level Changes from Fiscal
Year 2019-20 Projected Expenses
Difference
1. Personal Services - Increase due to
adding one new position and having two positions vacant most of the prior
year.
$ 1 18,1 13
2. Operating Ekpenses - Increase due primarily to increase in permitting software, trainings, and new code publications.
$ 29,977
3. Capital Outlays - Increase due to renovations needed for front counter area.
$ 1,427
4. Transfers - No change.
$ -
PERSONAL SERVICES SCHEDULE
BUILDING DEPARTNIETIT
FULL TIIVIEE EQUIVALENTS
Projected
PAY Amended
Expense
Budget
POSITION
RANGE 18/19 19/20 19/20
20/21
19/20
20/21
Building Official
64,487 / 116,076 1.00 1.00 1.00
1.00 $
125,880
$ 125,500
Deputy Building Official
60,742 / 109,336 0.00 1.00 1.00
1.00
86,500
85,500
Plans Examiner
48,439 / 87,190 1.00 0.00 0.00
0.00
-
-
Chief Building Inspector
47,028 / 84,651 1.00 1.00 1.00
1.00
72,200
71,000
Building Inspector Il
36,829 / 66,292 0.00 1.00 1.00
1.00
8,655
45,000
Building Inspector I
35,730 / 64,314 2.00 1.00 1.00
1.00
51,835
51,500
Administrative Assistant
30,821 / 55,478 0.00 0.00 0.00
1.00
-
31,000
Local Business Tax Specialist
29,052 / 52,293 1.00 1.00 1.00
1.00
63,200
60,500
Permitting Technician
29,052 / 52,293 1.00 1.00 1.00
1.00
33,435
33,000
Fire Inspector P/T
$ 25.62/hr 0.00 0.00 0.50
0.50
3,000
13,000
Clerical Assistant I P/T
$ 13.24/hr 0.50 0.50 0.50
0.50
15,500
16,000
7.50 7.50 8.00
9.00
TOTAL SALARIES
$
460,205
$ 532,000
Overtime
1,200
2,500
FICA Taxes
34,600
40,944
Clothing Allowance
570
720
Deferred Compensation
39,590
45,722
Group Health Insurance Premium
54,586
80,215
Health Reimbursement Account
14,850
19,159
Employee Assistance Program
95
127
Worker's Comp Insurance
6,951
9,373
Additional Compensation
-
-
Total Personal Services
$
612,647
$ 730,760
CAPITAL OUTLAY SCHEDULE
BUILDING DEPARTMENT
EXPENDITURES PER FISCAL YEAR
Description
2020/21 2021/22 2022/23 2023/24 2024/25
TOTAL
Front Counter Renovations
$ 24,000 $ - $ - $
- $
- $
24,000
$ 24,000 $ - $ - $
- $
- $
24,000
195
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
BUILDING DEPARTMENT
Code: 480110
Account
Number
Description
PERSONAL SERVICES
511200
Regular Salaries
511300
Temporary Salaries
511400
Overtime
512100
FICA Taxes
512215
Clothing Allowance
512225
Deferred Compensation
512301
Group Health Insurance Premium
512305
Dependant Health Ins Premium
512307
Health Reimbursement Account
512309
Employee Assistance Program
512400
Worker's Comp Insurance
512600
OPEB Accrued Expense
512700
Additional Compensation
TOTAL PERSONAL SERVICES
OPERATING EXPENSES
533200
Audit Fees
533201
Administrative Services Provided by GF
533400
Other Contractual Services
534000
Travel and Per Diem
534101
Telephone
534105
Cellular Telephone
534110
Internet Services
534120
Postage
534310
Electric
534320
Water / Sewer
534420
Equipment Leases
534500
Insurance
534620
R & M-Vehicles
534630
R & M - Office Equipment
534910
Clerk of Court Filing Fees
534920
Legal Ads
535200
Departmental Supplies
535210
Computer Supplies
535230
Small Tools and Equipment
535260
Gas and Oil
535270
Uniforms and Shoes
535275
Safety Equpment
535410
Dues and Memberships
535420
Books and Publications
535450
Training and Education
TOTAL OPERATING EXPENSES
CAPITAL
OUTLAY
606100
Land
606200
Buildings
606400
Vehicles and Equipment
TOTAL CAPITAL OUTLAY
NON -OPERATING EXPENSES
132947
Advance to GC Fund
909101
Transfer to General Fund
909131
Transfer to Fund 310
TOTAL NON -OPERATING EXPENSES
TOTAL BUILDING DEPARTMENT
OTHER FINANCING USES
909990 Unappropriated
TOTAL EXPENDITURES AND OTHER USES
Amended
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 19/20
FY 20/21
Actual
Actual
Actual
Budget
Proiected
Budget
332,340
392,389
444,182
471,770
460,205
532,000
4,600
0
0
0
0
0
8,993
7,016
5,124
2,500
1,200
2,500
25,271
29,300
32,129
36,767
34,600
40,944
240
350
360
480
570
720
29,676
34,665
37,572
41,977
39,590
45,722
25,394
47,775
52,899
73,607
54,586
80,215
13,264
0
0
0
0
0
8,178
13,157
12,085
20,000
14,850
19,159
116
0
95
111
95
127
6,139
7,010
9,386
8,729
6,951
9,373
97
97
0
0
0
0
67
0
0
750
0
0
454,375
531,760
593,833
656,691
612,647
730,760
760
921
1,554
1,554
1,554
1,974
65,000
43,000
45,150
49,665
49,665
54,632
7,250
7,409
14,634
30,680
13,000
17,500
775
1,450
885
1,350
900
1,400
373
404
408
420
420
420
1,757
1,986
2,289
2,940
2,500
2,880
1,918
2,593
1,703
2,220
1,732
2,165
1,135
1,184
1,328
850
950
1,000
3,049
3,109
3,083
3,300
3,100
3,100
275
278
283
300
300
315
1,429
1,404
1,391
1,450
2,250
2,472
6,743
7,025
6,081
8,083
8,546
10,861
1,002
3,644
3,167
5,000
2,000
5,000
15,079
15,249
9,418
32,500
24,350
32,250
63
97
46
60
50
60
0
251
0
0
0
0
1,610
1,744
1,252
1,400
1,400
1,500
2,357
197
826
3,985
2,000
2,460
363
131
194
200
150
450
3,426
5,174
4,912
4,800
4,750
4,900
574
354
405
545
545
600
0
0
0
50
0
50
1,103
823
790
1,000
750
1,000
271
3,422
0
1,000
300
3,000
1,167
2,189
1,062
2,300
1,200
2,400
117,477
104,038
100,861
155,652
122,412
152,389
0
0
0
0
0
0
0
0
0
0
0
24,000
0
18,108
0
22,573
22,573
0
0
18,108
0
22,573
22,573
24,000
343,300
675,374
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
343,300
675,374
0
0
0
0
915,153 1,329,280 694,694 834,916 757,632 907,149
0 0 0 6,421 168,335 12,589
915,153 1,329,280 694,694 841,337 925,967 919,738
196
CITY OF
SE�� tj�N
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN, FLORIDA
AN N UAL BUDGET
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT
PROGRAM
197
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
rnvoF
SE���N
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS
List of Protects FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
General Government
Blueprint - Survey Storage
Server/Host Update
City Wide Computers
Audio Visual Equipment
COSty Equipment
Phone System
Network Infrastructure
Over -the -Air Connections
Core and Remote Switches
Police Department
COPE Vehicles Graphic Wrap
Police Vehicles
Police Road Patrol Equipment
Police Investigations Equipment
Community Development
Harrison Street Park Plaza
N. Central Avenue Event Plaza
Working Waterfront Landscaping
Tree Protection Plan
Sustainable Sebastian
Septic to Sewer
Roads Department
School Zone Lights
Update City Street Signs
Street Repaving
Street Reconstruction
Sidewalk Replacement
Roads Division Equipment
Roads Division Heavy Equipment
Public Facilities Department
Public Facilities Compound
Fleet Division Equipment
Cemetery Equipment
Cemetery Grounds Improvements
Cemetery Driveway Resurfacing
Cemetery Columbarium Niches
Bench Seats and Monuments
Facility Maintenance Equipment
Facility Maintenance Vehicles
Facility Maintenance Repairs
Leisure Services Department
Facility Repairs
Maintenance Equipment
Park Identification Signage
Parks Division Vehicles
Playground Improvements
Park Improvements
Barber St. Lightning System
Stormwater Department
Stormwater Master Plan
Stormwater Equipment
Stormwater Heavy Equipment
Slip Lining
Swale/Driveway/Culvert Repairs
Canal Restoration
Concha Dam Repairs
Tulip Drive Crossing
Bayfront Road Crossing
Ocean Cove Drainage
Golf Course Fund
Driving Range Equipment
Irrigation Software Upgrade
Airport Fund
Construct Taxi Lane
Construction of Square Hangars
Establish Sewer Service
Economic Development Hangar
Rehab Taxiway Alpha Apron
Rehab Runway 05/23
Apron Reconstruction
Building Fund
Front Counter Renovations
Totals
FY 2025-26 Totals
2,310
-
-
-
-
2,310
43,195
43,195
43,195
43,195
-
-
172,780
35,000
45,000
35,000
45,000
35,000
45,000
240,000
75,000
-
-
-
-
-
75,000
10,000
10,000
10,000
10,000
10,000
10,000
60,000
100,000
-
-
-
-
-
100,000
39,000
30,000
30,000
30,000
30,000
30,000
189,000
-
10,000
20,000
-
-
-
30,000
-
-
-
25,000
20,000
45,000
5,000
-
-
-
-
-
5,000
373,500
300,000
305,000
310,000
315,000
320,000
1,923,500
25,000
56,000
32,500
20,000
36,000
39,500
209,000
10,600
-
-
-
-
-
10,600
270,000
250,000
-
520,000
40,000
250,000
250,000
540,000
45,000
-
-
45,000
135,000
135,000
270,000
16,500
-
-
-
16,500
-
200,000
200,000
200,000
600,000
46,510
-
-
-
46,510
81,000
-
-
-
-
81,000
400,000
600,000
600,000
600,000
600,000
600,000
3,400,000
500,000
-
-
-
-
-
500,000
100,000
100,000
100,000
100,000
100,000
100,000
600,000
48,400
-
-
-
-
-
48,400
130,000
165,000
85,000
-
-
380,000
-
1,250,000
1,250,000
1,000,000
-
3,500,000
2,800
9,880
4,800
-
-
17,480
19,500
-
-
14,000
33,500
20,000
20,000
40,000
-
80,000
15,000
-
-
15,000
45,000
45,000
-
90,000
20,000
-
20,000
13,500
40,000
53,500
65,000
-
-
65,000
6,800
-
6,800
-
18,300
-
18,300
29,000
13,000
14,000
56,000
30,000
30,000
-
-
-
60,000
34,000
-
34,000
34,000
34,000
136,000
70,000
40,000
40,000
110,000
40,000
80,000
380,000
20,000
20,000
20,000
20,000
20,000
20,000
120,000
24,000
-
-
-
-
-
24,000
200,000
-
-
-
200,000
77,050
3,100
55,000
58,000
193,150
165,000
-
-
225,000
-
-
390,000
100,000
100,000
100,000
100,000
100,000
100,000
600,000
100,000
100,000
100,000
100,000
100,000
100,000
600,000
500,000
500,000
500,000
500,000
500,000
500,000
3,000,000
-
800,000
-
-
-
-
800,000
-
250,000
-
-
250,000
-
250,000
-
-
250,000
-
350,000
-
350,000
- 5,290 - 5,290
14,000 - - 14,000
569,264 - 569,264
- 885,282 - 885,282
1,000,000 - - 1,000,000
- 1,000,000 - 1,000,000
- 290,000 - - 290,000
- 2,200,000 - - 2,200,000
- 150,000 - 150,000
24,000 - - - - - 24,000
$ 5,694,929 $ 7,364,047 $ 6,104,495 $ 3,944,195 $ 2,304,000 $ 2,144,500 $ 27,556,166
199
Grouped by Department
General Government
Police Department
Roads Department
Public Facilities Department
Leisure Services
Community Development
Stormwater
Golf Course
Airport
Building
Total by Departments
Grouped by Function
General Government
Public Safety
Transportation
Parks & Recreation
Physical Environment
Total by Functions
Grouped by Fundina Source
General Fund
DST
LOGT
Recreation Impact Fees
Riverfront CRA
Stormwater Fund
Golf Course
Building Fund
Cemetery Trust
Grants/Loans
Total Funding Sources
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
$ 304,505 $
138,195
$ 138,195
$ 153,195
$ 95,000 $
85,000 $
914,090
414,100
356,000
337,500
330,000
351,000
359,500
2,148,100
1,305,910
865,000
785,000
700,000
700,000
700,000
5,055,910
207,600
1,364,880
1,294,800
1,000,000
14,000
-
3,881,280
207,000
121,300
94,000
178,000
94,000
100,000
794,300
506,500
835,000
250,000
200,000
-
200,000
1,991,500
1,142,050
1,503,100
1,005,000
1,233,000
1,050,000
700,000
6,633,150
14,000
5,290
-
-
-
-
19,290
1,569,264
2,175,282
2,200,000
150,000
-
-
6,094,546
24,000
-
-
-
-
-
24,000
$ 5,694,929 $ 7,364,047 $ 6,104,495 $ 3,944,195 $ 2,304,000 $ 2,144,500 $ 27,556,166
$ 811,005
$ 973,195
$ 388,195
$ 353,195
$ 95,000 $
285,000
$ 2,905,590
438,100
356,000
337,500
330,000
351,000
359,500
2,172,100
3,082,774
4,405,162
4,279,800
1,850,000
714,000
700,000
15,031,736
221,000
126,590
94,000
178,000
94,000
100,000
813,590
1,142,050
1,503,100
1,005,000
1,233,000
1,050,000
700,000
6,633,150
$ 5,694,929 $ 7,364,047 $ 6,104,495 $ 3,944,195 $ 2,304,000 $ 2,144,500 $ 27,556,166
$ 213,910 $
137,180
$ 71,300
$ 68,000
$ 70,000
$ 39,500
$ 599,890
2,534,658
3,657,874
2,653,195
2,093,195
1,010,000
1,005,000
12,953,922
757,510
865,000
785,000
700,000
700,000
700,000
4,507,510
120,000
90,000
60,000
130,000
60,000
100,000
560,000
45,000
100,000
-
100,000
-
100,000
345,000
542,050
903,100
405,000
633,000
450,000
100,000
3,033,150
14,000
5,290
-
-
-
-
19,290
24,000
-
-
-
-
-
24,000
99,500
65,000
40,000
-
14,000
-
218,500
1,344,301
1,540,603
2,090,000
220,000
-
100,000
5,294,904
$ 5,694,929 $ 7,364,047 $ 6,104,495 $ 3,944,195 $ 2,304,000 $ 2,144,500 $ 27,556,166
1 1�
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Community Recreation
General Option Redevelopment Impact Stormwater Grants/ Golf Cemetery
Fund Gas Tax DST Aoencv Fees Fund Bank Note Fund Trust Building Total
FISCAL YEAR 2020/2021
General Government
Blueprint - Survey Storage
2,310
2,310
Server/Host Update
43,195
43,195
City Wide Computers
35,000
35,000
Audio Visual Equipment
75,000
75,000
COSty Equipment
10,000
10,000
Phone System
100,000
100,000
Network Infrastructure
39,000
39,000
Police Department
COPE Vehicles Graphic Wrap
5.000
5,000
Police Vehicles
373,500
373,500
Police Road Patrol Equipment
25.000
25,000
Police Investigations Equipment
10,600
10,600
Community Development
Harrison Street Park Plaza
270,000
270,000
N. Central Avenue Event Plaza
40,000
40,000
Working Waterfront Landscaping
45,000
45,000
Tree Protection Plan
135,000
135,000
Sustainable Sebastian
16,500
16,500
Roads Department
School Zone Lights
46,510
46,510
Update City Street Signs
81,000
81,000
Street Repaving
400,000
400,000
Street Reconstruction
500,000
500,000
Sidewalk Replacement
100,000
100,000
Roads Division Equipment
48,400
48,400
Roads Division Heavy Equipment
130,000
130,000
Public Facilities Department
Fleet Division Equipment
2,800
2,800
Cemetery Equipment
19,500
19,500
Cemetery Grounds Improvements
20,000
20,000
Cemetery Driveway Resurfacing
15,000
15,000
Cemetery Columbarium Niches
45,000
45,000
Bench Seats and Monuments
20,000
20,000
Facility Maintenance Equipment
13,500
13,500
Facility Maintenance Vehicles
65,000
65,000
Facility Maintenance Repairs
6,800
6,800
Leisure Services Department
Maintenance Equipment
29,000
29,000
Park Identification Signage
30.000
30,000
Parks Division Vehicles
34,000
34,000
Playground Improvements
70,000
70,000
Park Improvements
20,000
20,000
Barber St. Lightning System
24,000
24,000
Stormwater
Stormwater Master Plan
200,000
200,000
Stormwater Equipment
77,050
77,050
Stormwater Heavy Equipment
165,000
165.000
Slip Lining
100,000
100,000
Swale/Driveway/Culvert Repairs
100,000
100,000
Canal Restoration
500,000
500,000
Golf Course
Irrigation Software Upgrade
14,000
14,000
Airport
Construct Taxi Lane
24,963
544,301
569,264
Establish Sewer Service
200,000
800,000
1,000,000
Building
Front Counter Renovations
24,000
24,000
Total FY 2020/2021
$ 213,910 $
757,510
$ 2,534,658 $
45,000 $ 120,000 $ 542,050 $ 1,344,301 $ 14,000 $ 99,500 $ 24,000
$ 5,694,929
201
FISCAL YEAR 2021/2022
General Government
Server/Host Update
City Wide Computers
COSty Equipment
Network infrastructure
Over -the -Air Connections
Police Department
Police Vehicles
Police Road Patrol Equipment
Community Development
Harrison Street Park Plaza
N. Central Avenue Event Plaza
Tree Protection Plan
Septic to Sewer
Roads Department
Street Repaving
Sidewalk Replacement
Roads Division Heavy Equipment
Public Facilities Department
Public Facilities Compound
Fleet Division Equipment
Cemetery Grounds Improvements
Cemetery Columbarium Niches
Facility Maintenance Equipment
Leisure Services Department
Facility Repairs
Maintenance Equipment
Park Identification Signage
Playground Improvements
Park Improvements
Stormwater
Stormwater Equipment
Slip Lining
Swale/Driveway/Culvert Repairs
Canal Restoration
Concha Dam Repairs
Golf Course
Driving Range Equipment
Airport
Construction of Square Hangars
Economic Development Hangar
Rehab Taxiway Alpha Apron
Total FY 2021/2022
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Community Recreation
General Option Redevelopment Impact Stormwater Grants/ Golf Cemetery
Fund Gas Tax DST Aaencv Fees Fund Bank Note Course Trust Bulldina
43,195
45,000
10,000
30,000
10,000
300,000
56,000
250,000
250,000
135,000
100,000
100,000
600,000
100,000
165,000
1,250,000
9,880
20,000
45,000
40,000
18,300
13,000
30,000
40,000
20,000
3,100
100,000
100,000
500,000
800,000
5,290
176,679
708,603
500,000
500,000
58,000
232,000
S 137,180 S
865,000
S 3,657,874 S
100,000 S 9Q000 S
903,100 S
1,540,603 S 5,290 $ 65,000 $
Total
43,195
45,000
10,000
30,000
10,000
300,000
56,000
250,000
250,000
135.000
200,000
600,000
100,000
165,000
1.250,000
9,880
20,000
45,000
40,000
18,300
13,000
30,000
40,000
20,000
3,100
100,000
100,000
500,000
800,000
5,290
885,282
1.000,000
290,000
- $ 7,364,047
202
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Community Recreation
General Option Redevelopmem Impact Stormwater Grants/ Golf Cemetery
Fund Gas Tax DST Aaencv Fees Fund Bank Note Fund Trust Buildino
FISCAL YEAR 2022/2023
General Government
Server/Host Update
43,195
City Wide Computers
35,000
COSty Equipment
10,000
Network Infrastructure
30,000
Over -the -Air Connections
20,000
Police Department
Police Vehicles
305,000
Police Road Patrol Equipment
32,500
Community Development
N. Central Avenue Event Plaza
250,000
Roads Department
Street Repaving
600,000
Sidewalk Replacement
100,000
Roads Division Heavy Equipment
85,000
Public Facilities Department
Public Facilities Compound
1,250,000
Fleet Division Equipment
4,800
Cemetery Grounds Improvements
Leisure Services Department
Parks Division Vehicles
34,000
Playground Improvements
Park Improvements
Stormwater
Stormwater Equipment
Slip Lining
100,000
Swale/Driveway/Culvert Repairs
Canal Restoration
500,000
Tulip Drive Crossing
Airport
Rehab Runway 05/23
110,000
Total FY 2022/2023 S
71,300 $
785.000 S 2,653,195 $
Total
43,195
35,000
10,000
30,000
20,000
305,000
32,500
250,000
600,000
100.000
85.000
1,250,000
4,800
40,000 40,000
34,000
40,000 40,000
20,000 20,000
55,000 55,000
100,000
100,000 100,000
500,000
250,000 250,000
2,090,000 2,200,000
S 60,000 S 405,000 S 2,090,000 S - S 40,000 S - S 6,104,495
203
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local
General Option
Fund Gas Tax
FISCAL YEAR 2023/2024
General Government
Server/Host Update
City Wide Computers
COSty Equipment
Network Infrastructure
Core and Remote Switches
Police Department
Police Vehicles
Police Road Patrol Equipment
20,000
Community Development
Septic to Sewer
Roads Department
Street Repaving
600,000
Sidewalk Replacement
100,000
Public Facilities Department
Public Facilities Compound
Leisure Services Department
Maintenance Equipment
14,000
Parks Division Vehicles
34,000
Playground Improvements
Park Improvements
Stormwater
Stormwater Equipment
Stormwater Heavy Equipment
Slip Lining
Swale/Driveway/Culvert Repairs
Canal Restoration
Bayfront Road Crossing
Airport
Community Recreation
Redevelopmen, Impact Stormwater Grants/ Golf Cemetery
DST Aaencv Fees Fund Bank Note Fund Trust Building
43,195
45,000
10,000
30,000
25,000
310,000
$1,000,000
100,000
500,000
100,000
110,000
20,000
58,000
225,000
100,000
250,000
100,000
Apron Reconstruction 30,000 120,000
Total FY 2023/2024 S 68,000 $ 700,000 S 2,093,195 S 100,000 $ 130,000 $ 633,000 S 220,000 S
S - S
Total
43,195
45,000
10,000
30,000
25,000
310,000
20,000
200,000
600,000
100,000
1,000,000
14,000
34,000
110,000
20,000
58,000
225,000
100,000
100,000
500,000
250,000
150,000
S 3,944,195
204
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Community Recreation
General Option Redevelopmen, Impact Stormwater Grants/ Golf Cemetery
Fund Gas Tax DST Aoencv Fees Fund Bank Note Fund Trust Buildin
FISCAL YEAR 2024/2025
General Government
City Wide Computers
35,000
COSty Equipment
10,000
Network Infrastructure
30,000
Core and Remote Switches
20,000
Police Department
Police Vehicles
315,000
Police Road Patrol Equipment 36,000
Roads Department
Street Repaving
600,000
Sidewalk Replacement
100,000
Public Facilities Department
Cemetery Equipment
Leisure Services Department
Parks Division Vehicles 34,000
Playground Improvements
Park Improvements
Stormwater
Slip Lining
100,000
Swale/Driveway/Culvert Repairs
Canal Restoration
500,000
Ocean Cove Drainage
Total FY 2024/2025 $ 70,000 S
700,000 $ 1,010,000 $
40,000
20,000
100,000
350,000
- $ 60,000 S 450,000 S
Total
35,000
10,000
30,000
20,000
315,000
36,000
600,000
100,000
14,000 14,000
34,000
40,000
20,000
100,000
100,000
500,000
r
350,000
- $ - S 14,000 $ - $ 2,304,000
205
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-26 CAPITAL IMPROVEMENT PROGRAM
BY
FUNDING
SOURCE
Local
Community
Recreation
General
Option
Redevelopment
Impact
Stormwater
Grants/ Golf
Cemetery
Fund
Gas Tax
DST
Aaencv
Fees
Fund
Bank Note Fund
Trust Buildina Total
FISCAL YEAR 2025/2026
General Government
City Wide Computers
45,000
45,000
COSty Equipment
10,000
10,000
Network Infrastructure
30,000
30,000
Police Department
Police Vehicles
320,000
320,000
Police Road Patrol Equipment
39,500
39,500
Community Development
Septic to Sewer
100,000
100,000
200,000
Roads Department
Street Repaving
600,000
600,000
Sidewalk Replacement
100,000
100,000
Leisure Services Department
Playground Improvements
80,000
80,000
Park Improvements
20,000
20,000
Stormwater
Slip Lining
100,000
100,000
Swale/Driveway/Culvert Repairs
100,000
100,000
Canal Restoration
500,000
500,000
Total FY 2025/2026
$ 39,500
S 700,000
S 1,005,000
$ 100,000
$ 100,000
S 100,000
$ 100,000 $ -
S S - S 2,144,500
Grand Total
$ 599,890
$ 4,507,510
5 12,953,922
S 345,000
S 560,000
S 3,033,150
S 5,294,904 S 19,290
$ 218-W S 24,000 S 27556,166
206
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
GENERAL GOVERNMENT - CITY CLERK
Project Name: Blueprint - Survey Storage Project Description:
Funding Source: General Fund I Purchase Shelving for storage of blueprints and survey documents.
Justification: Currently the documents are being stored in bankers boxes at a slant and pushing out the bankers boxes on
the opposite side. The shelving will allow us to categorize certain facilities and land development projects.
Long term storage can be electronic after constant review is no longer needed.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$2,310 $0 $0 $0 $0 $0 $2,310
Operating Impact:
$0 ($416) ($92) $231 $508 $693 $924
Project Pricing: The Purchasing Agent advises that we should request $1,030.00 for each. $250 is also expected for freight)
costs because they will be bulky and heavy. II
GENERAL GOVERNMENT - MIS DIVISION
Project Name: Server/Host Update Project Description:
Funding Source: Discretionary Sales Tax Capital Lease Payments on VxRail Infrastructure.
Justification: This product is used to effectively manage all the Police Department programs and applications that are
hosted in the cloud. It was initially acquired in FY 19-20 via a five year capital lease arrangement.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$43,195 $43,195 $43,195 $43,195 $0 $0 $172,780
Operating Impact:
$0 ($7,775) ($9,503) ($5,183) $4,320 $22,722 $4,580
Project Pricing: (Lease was provided through Dell, which was the only provider of this technology.
Project Name: City Wide Computers Project Description:
Funding Source: Discretionary Sales Tax Upgrades of 7-10 Workstations a Year for All Departments. Most of the
Police Department Units will be included with Vehicle Purchases.
Justification: lComputers in All Departments need to be updated on a five year schedule to keep up with technology.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$35,000 $45,000 $35,000 $45,000 $35,000 $45,000 $240,000
Operating Impact:
$0 ($6,300) ($9,500) ($4,600) ($14,600) ($15,150) ($50,150)
Project Pricing: Laptops are approximately $3,000 each, including 5 yr warranties, docking stations and monitors. Desktops
are approximately $1,500 each.
Project Name: Audio Visual Equipment Project Description:
Funding Source: Discretionary Sales Tax Acquire Closed Captioning Hardware to Comply with ADA.
Justification: Audio Visual equipment needs to be upgraded to be sure broadcasting can be done when requested. Closed
captioning hardware must be installed to comply with Americans with Disabilities Act streaming service
requirements for COSty.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$75,000 $0 $0 $0 $0 $0 $75,000
Operating Impact:
$0 ($13,500) ($3,000) $7,500 $16,500 $22,500 $30,000
Project Pricing: A quote for the purchase was received from Encore Broadcast Solutions. An option to subscribe to service
based on $130 per hour was also received from Automatic Sync Technologies.
207
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
GENERAL GOVERNMENT - MIS DIVISION (CONTINUED)
Project Name: COSty Equipment (Project Description:
Funding Source: Discretionary Sales Tax Update Equipment needed to continue broadcasting.
Justification: Continual updates are required in order to continue providing the public with broadcasting of meetings and
other public service events.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $60,000
Operating Impact:
$0 $10,000 $20,000 $0 $0 $0 $30,000
Project Pricing: (Estimate based on the historical spending pattern.
Project Name: Phone System Project Description:
Funding Source: Discretionary Sales Tax Upgrade of the City Phone System to be more robust to support
multiple locations and to have better support for newer technology.
Justification: The City Phone System is over 8 years old and will need upgrading in order to get support and make sure)
that we can continue to receive phone calls. II
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$100,000 $0 $0 $0 $0 $0 $100,000
Operating Impact:
$0 ($38,000) ($35,000) ($32,000) ($29,000) ($26,000) ($160,000)
Project Pricing: (Rough estimate. Dependent on the specifications to be developed and results of an RFP process.
Project Name:
lNetwork Infrastructure
Project Description:
Funding Source:
Discretionary Sales Tax
Network Infrastructure Upgrades.
Justification:
General upgrading of network infrastucture in order to continue to provide services. This includes switches,
servers and other needed infrastructure.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23
FY 23-24 FY 24-25 FY 25-26
Total
$39,000
$30,000 $30,000
$30,000 $30,000 $30,000
$189,000
Operating Impact:
$0
($7,020) ($6,960)
($2,700) $4,980 $10,050
($1,650)
Project Pricing: Dependent on unforseeable needs.
Project Name: Over -the -Air Connections Project Description:
Funding Source: Discretionary Sales Tax I Over -the -Air Redundant Network Connections.
Justification: (Over -The -Air (wireless) backup network connections for both the Golf Course and the Emergency
II Operations Center need to be added.
Project Costs:
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
$0 $10,000 $20,000 $0 $0 $0
Operating Impact:
$0 $0 ($1,300) ($2,400) $2,100 $6,400
Project Pricing: Dependent on technology that is selected.
Project
Total
$30,000
$4,800
1:
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
GENERAL GOVERNMENT - MIS DIVISION (CONTINUED)
Project Name: Core and Remote Switches Project Description:
Funding Source: Discretionary Sales Tax Upgrade of Core and Remote Switches to maintain security and provide
connection to services
Justification: Replacment of the Core Switches in both City Hall and the Police Department will be needed.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $0 $0 $25,000 $20,000 $0 $45,000
Operating Impact:
$0 $0 $0 $0 ($4,500) ($4,600) ($9,100)
Project Pricing: (Based on prior replacement costs and dependent on specifications yet to be developed.
POLICE DEPARTMENT - ROAD PATROL DIVISION
Project Name: I COPE Vehicles Graphic Wrap Project Description:
Funding Source: General Fund Providing Graphic Wrap for Small Trailer and COPE Vehicles.
Justification: lHaving graphic wrap on these COPE vehicles is believed to be in line with the Police Department's outreach
philosophy. I
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$5,000 $0 $0 $0 $0 $0 $5,000
Operating Impact:
$0 ($1,100) ($600) ($100) $400 $600 ($800)
Project Pricing: J Written quotes obtained. I
Project Name:
Police Vehicles Project Description:
Funding Source:
Discretionary Sales Tax 20/21- 6 Vehicles w/equipment (373.5K).
21/22- 5 Vehicles w/equipment (300K).
22/23- 5 Vehicles w/equipment (305K).
23/24- 5 Vehicles w/equipment (31OK).
24/25- 5 Vehicles w/ equipment (315K).
25/26- 5 Vehicles w/equipment (320K)
Justification:
This allocation is for the replacement of older and higher mileage vehicles and associated vehicle
equipment, including body cameras, computers and communications equipment.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$373,500
$300,000 $305,000 $310,000 $315,000 $320,000
$1,923,500
Operating Impact:
$0
($82,170) ($110,820) ($110,570) ($80,920) ($43,780)
($428,260)
Project Pricing:
No written quote available due to impending price increase. Verbal quote provided based on the expected
I
price increase.
209
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
POLICE DEPARTMENT - ROAD PATROL DIVISION (CONTINUED)
Project Name: Police Road Patrol Equipment Project Description:
Funding Source: General Fund 20/21 8 SRT Balistic Helmets (8K); 5 Tasers (7.5K); 5 Ballistic Shields (3K);
5 Ballistic Helmets (1.5K); 5 Rifles (5K).
21/22 10 Mobile Radios (30.5K); 5 Tasers (7.5K); 5 Rifles (5K); 9 Ballistic
Vest/Rifle Plates (I 3K).
22/23 5 Tasers (7.5K); 5 Rifles (5K); 14 Ballistic Vest/Rifle Plates (20K).
23/24 5 Tasers (7.5K); 5 Ballistic Vest/Rifle Plates (8K); 5 Ballistic Shields
(3K); 5 Ballistic Helmets (1.5K).
24/25 5 Tasers (7.5K); 5 Ballistic Shields (3K); 5 Ballistic Helmets (1.5K); 5
Ballistic Vest/Rifle Plates (8K); 8 SRT Tactical Vest/Rifle Plates (16K).
25/26 5 Tasers (7.5K); 5 Ballistic Shields (3K); 5 Ballistic Shields (3K); 5
Ballistic Helmets (1.5K); 10 Ballistic Vest/Rifle Plates (I 1.5K); 5 Rifles (5K);
8 SRT Ballistic Helmets (8K).
Justification: This allocation is for the replacement of non -compliant mobile radios for vehicles previously purchased and
other necessary personal equipment that must be regularly replaced for the Police Officers.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$25,000 $56,000 $32,500 $20,000 $36,000 $39,500 $209,000
Operating Impact:
$0 ($5,500) ($15,320) ($14,370) ($7,420) ($3,490) ($46,100)
Project Pricing: Received written quotes from CII on the radios. We also have written quotes for all the other equipment.
POLICE DEPARTMENT - INVESTIGATIONS DIVISION
Project Name: IPolice Investigations Equipment Project Description:
Funding Source: I General Fund 1PENLINK Server (3K); Surveillance Equipment (7.6K).
Justification: The surveilance equipment will provide equipment necessary for surveillance operations.
Project Costs:
FY 20-21
$10,600
Operating Impact:
$0
Project Pricing:
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
$0 $0
($1,378) $212
JWritten quotes obtained.
$0 $0
$1,802 $3,180
COMMUNITY DEVELOPMENT DEPARTMENT
$0
$4,134
I
Project
Total
$10,600
$7,950
Project Name: Harrison Street Park Plaza Project Description:
Funding Source: Discretionary Sales Tax Provide additional parking, event space and connections to the
downtown area. Complete the project the following year.
Justification: The CRA Master Plan indicates this will have an immediate positive impact to the business district.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$270,000 $250,000 $0 $0 $0 $0 $520,000
Operating Impact:
$0 ($40,000) ($100,000) ($156,000) ($210,000) ($260,000) ($766,000)
Project Pricing: This was projected in the conceptual master plan to approach $700,00 but phasing of site improvements and
deletion of some proposed items should keep the expected costs to $270,000 for the first phase and
$250,000 for the second. Including zero curbs, pervious pavers and tree/landscape wells may qualify this
forTMDL grants.
210
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED)
Project Name: N. Central Avenue Event Plaza Project Description:
Funding Source: Discretionary Sales Tax Provide additional parking, event space and connections to the Main
Street Activity Area. Complete the project the following year.
Justification: The CRA Master Plan indicates this will be part of the future Main Street Activity Center.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$40,000 $250,000 $250,000 $0 $0 $0 $540,000
Operating Impact:
(6,800) (47,700) (78,600) (57,000) (35,400) ($225,500)
Project Pricing: Conceptual design costs are in line with costs previously proposed for the Harrison Street Park Plaza. The
construction costs will depend on what is included in the final design, as this may be simple or more
aggressive.
Project Name: Working Waterfront Landscaping Project Description:
Funding Source: Community Redevelopment Landscaping of shoreline and parking lot improvements at the Working
Agency Waterfront in order to complete this project.
Justification: Remaining 2019 funds for the Shoreline and Parking Lot Improvements are not sufficient to landscape this
public space.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$45,000 $0 $0 $0 $0 $0 $45,000
Operating Impact:
(37,800) (72,900) (67,500) (62,100) (56,700) ($297,000)
Project Pricing: I Staff will limit landscaping to this amount.
Project Name: Tree Protection Plan Project Description:
Funding Source: Discretionary Sales Tax Continuation of Riverview Park Master Plan for protection of the tree
canopy, with design and placement of strategic landscaped areas to
protect the trees from pedestrian traffic and maintenance activities.
Justification: Funding is required to implement this Plan by adding landscaping and irrigation. A reduction in landscape
maintenance costs should be realized with the introduction of low maintenance landscape areas around trees
and reduction in applications of herbicides/pesticides in accordance with the Integrated Pest Management
Plan.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$135,000 $135,000 $0 $0 $0 $0 $270,000
Operating Impact:
$0 ($336) ($1,326) ($1,014) $210 $1,377 ($1,089)
Project Pricing: Total probable costs for landscaping and irrigation is $190,640 but adding the survey ($30,000), design
($30,000) and a 10% contingency brings the total to $269,704. Project is proposed to start with areas
adjacent to new sidewalk areas.
211
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED)
Project Name: Sustainable Sebastian Project Description:
Funding Source: General Fund Install 10 water bottle filling stations and water fountains (at Parks and
City Hall) and 3 bike racks at Riverfront Park.
Justification: Implementation of Sustainable Sebastian objectives include the installation of public use facilities to reduce
the carbon footprint, such as water bottle filling stations, water fountains and bike racks.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$16,500 $0 $0 $0 $0 $0 $16,500
Operating Impact:
$0 ($1,500) ($1,500) ($1,350) ($1,350) ($1,200) ($6,900)
Project Pricing: Procurement information shows water bottle filling stations and water fountains at $750 each with
installation. Specialty bike racks range from $1,500-2,500 including installation.
Project Name: Septic to Sewer Project Description:
Funding Source: Indian River Lagoon Council 50% Awards grant funds for conversions that result in removal of septic tank
and Community Redevelopment systems within the Riverfront Community Redevelopment boundaries.
Agency 50%
Justification: This continues the State's water quality improvement priority for the Indian River Lagoon. Providing the
Indian River Lagoon Council continues their progam of requiring 50% matching funds, it is recommended
that the City also allocate these funds.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $200,000 $0 $200,000 $0 $200,000 $600,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Pricing: The total $200,000 grant funding level has generally covered two fiscal years, although grant applications
may also be limited without more sewer availability.
ROADS DEPARTMENT
Project Name: School Zone Lights Project Description:
Funding Source: Local Option Gas Tax Purchase 6 Cloud based remote control School Zone Lights w/ radar
display. City curently has 2 in operation.
Justification: The sign shop personal are required to maintain the 8 School Zone Warning lights. 35 times throughout the
school year we must manually shut off and turn on school zone lights at 6 locations. This causes loss of
manpower hours and production loss for the Sign Shop. An example is on early release days which occur at
least once a month. We must manually turn 6 lights on at Ipm and then return to the same 6 locations at
2pm and turn them off. The two cloud based lights we have can be programed to go on and off by simply
applying the setting from a cell phone or laptop. One person can access both lights quickly and efficiently.
After initial purchase of lights, an annual fee of $400 per light is required to maintain the cloud based
access. Cloud based lights can also produce "real-time" traffic speeds along with reports to include volume
and speed peak times for more efficient traffic enforcement.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$46,510 $0 $0 $0 $0 $0 $46,510
Operating Impact:
$0 ($7,907) ($6,046) ($4,186) ($2,326) ($465) $0
Project Pricing: (Quote by Traffic Logix is $14,990.00, Radar Signs Inc. is $31,520.00.
212
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
ROADS DEPARTMENT (CONTINUED)
Project Name: Update City Street Signs Project Description:
Funding Source: Local Option Gas Tax Purchase materials needed for the replacement of deficient regulatory
and street signs to meet MUTCD standards in Zones 3, 4 and 5.
Justification: The Sign Shop has divided the City Of Sebastian into 5 zones. Two of the zones, 1 and 2 have been
completed with the installation of Street and Stop signs to meet MUTCD standards. Of the remaining
regulatory signs i.e.: Speed and Warning signs 60% do not meet MUTCD reflectivity standards. The
remaining zones 3, 4 and 5 have approximately 755 Street and Stop signs. 90% of the stop signs in zones 3,
4 and 5 do not meet MUTCD standards for reflectivity. 95% of the remaining regulatory and warning signs
in zones 3, 4 and 5 do not meet MUTCD reflectivity standards. This deficiency leaves the City Of Sebastian
open to unnecessarily high Tort Liability. Approximant installation time upon receipt of all materials
needed to complete project would be 6 to 8 months.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$81,000 $0 $0 $0 $0 $0 $81,000
Operating Impact:
$0 ($21,870) ($17,010) ($12,150) ($7,290) ($2,430) ($60,750)
Project Pricing: National Traffic sign $81,320: Osburn Asscoiates Inc $87,397: Universal Signs & Accessories $ 87,639.
Project Name: Street Repaving Project Description:
Funding Source: Local Option Gas Tax Crack Sealing, Double Microsurfacing, Cape Sealing and 2" Overlay
for City Streets programmed by City's Pavement Management
Consultant.
Justification: The street pavment maintenance program has been prescribed and scheduled by the City's pavement
management consultant for FY 2019 to FY 2024. Funding from Local Option Gas Tax and another $250K
from Discretionary Sales Tax for FY 20-21 should be sufficient to catch up on several roads not completed
last year. $600K each following year only from Local Option Gas Tax is expected to be sufficient to adhere
to the consultant's schedule.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$400,000
$600,000 $600,000 $600,000 $600,000 $600,000
$3,400,000
Operating Impact:
$0
($192,000) ($476,000) ($746,000) ($1,006,000) ($1,252,000)
($3,672,000)
Project Pricing:
The cost per square foot for the recommended pavement management solution for each of these City streets
has already been bid, awarded and contracted.
Project Name: Street Reconstruction Project Description:
Funding Source: Discretionary Sales Tax Reconstruction Roadwork based on recommendation from the City's
Pavement Management Consultant.
Justification: Needed to address streets in bad condition that are beyond normal repaving work and require full depth
reconstruction. These funds should sufficiently supplement funds from the Local Option Gas Tax to get
back on schedule with the Consultant's recommended paving program.
Project Costs:
FY 20-21
$500,000
Operating Impact:
$0
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
$0 $0 $0
$3,900 $12,750 $24,150
$0
Project
Total
$0 $500,000
$35,550 $46,950 $123,300
Project Pricing: The cost per square foot for the recommended pavement management solution for each of these City streets
has already been bid, awarded and contracted.
213
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
ROADS DEPARTMENT (CONTINUED)
Project Name: Sidewalk Replacement Project Description:
Funding Source: Local Option Gas Tax Replace 5,000 linear feet of 5 ft wide of badly deteriorated PCC
sidewalk along high pedestrianibicycle usage City streets each FY.
Justification: The City PW & Engineering Department and the Citizens Request Line receive a large number of citizen
request to repair City sidewalks that are in a highly deteriorated condition. These present serious trip and
fall hazards and expose the City to significant tort liability. The City has had no formal sidewalk
repair/replacement program for many years and only make spot repairs following significant trip and fall
incidents.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000
Operating Impact:
$0 ($22,000) ($34,000) ($36,000) ($28,000) ($16,000) ($136,000)
Project Pricing: In late February 2020, City Purchasing staff secured quotes from interested contractors. For Precision Cut
Concrete (PCC) and its placement for quantities greater than $61 square yards at 4" thickness, the low
quoted price is $36 per square yard of PCC placed. At 5 foot sidewlk width, approximately 5,000 linear feet
of PCC sidewalk can be placed per year at an estimated cost of $100,000.
Project Name: Roads Division Equipment Project Description:
Funding Source: General Fund One ton Pickup (34K), Sign Sheeting Roller (2.9K), TuffTruk/Sidewalk
Form Set (11.5K).
Justification: Pickup is for Public Works Director, whose truck will go to Fleet Maintenance Superintendent, with his 4x4
pickup going to Sign/Paint Crew for pulling traffic paint equipment and allow both employees of Traffic
Division to work separately when this is the most efficient method. Two person Traffic Signage and
Pavement Marking Crew can barely complete pavement markings one time each year. As a result, a number
of high volume City roads are without required pavement markings for a signfcant period each year. For
many locations in the City paint pavement markings do not last the year between painting cycles. Sign
Sheeting Roller is needed for 48" signs. Tuffrruk and Sidewalk Form Set will help in maintaining
sidewalks.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$48,400 $0 $0 $0 $0 $0 $48,400
Operating Impact:
$0 ($10,648) ($5,808) ($968) $3,872 $5,808 ($7,744)
Project Pricing: This pricing was provided by the Fleet Superintendant based on quotes he received.
Project Name: Roads Division Heavy Equipment Project Description:
Funding Source: Local Option Gas Tax 20/21 926M Wheel Loader (130K).
21/22 Tandem Axle Dump Truck (115K); Brush Truck (50K).
22/23 Pavement Marking Unit (85K).
Justification: Current Wheel Loader is at end of its useful life based on hours and condition. Tandem Axle Dump Truck is
needed in FY 21-22 to replace oldest Tandem Axle Dump Truck that will be at end of its useful life. Brush
Truck needed in FY 21-22 to replace current Brush Truck that will be at end of its useful life.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$130,000 $165,000 $85,000 $0 $0 $0 $380,000
Operating Impact:
$0 ($35,100) ($71,850) ($77,100) ($54,300) ($31,500) ($269,850)
Project Pricing: (This pricing was provided by the Fleet Superintendant based on quotes he received.
214
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
PUBLIC FACILITIES DEPARTMENT
Project Name: Public Facilities Compound Project Description:
Funding Source: Discretionary Sales Tax Complete design and construct new City Garage and Public Facilities
Compound to be located at the Sebastian Municipal Airport.
Justification: The Garage Compound has reached its capacity. Relocating will permit growth and allow the existing
property to be sold. Airport benefits by rent on the land and General Fund benefits four the sale of the
current location. $5,088,899 was budgeted in FY 2018-2020. Additional funds are requested to complete
construction. FY22-23 funds will cover office furnishings, office equipment, computer and security
systems. With these additions, funding for the complete project will equal $8,588,899.
Project Costs:
FY 20-21
$0
Operating Impact:
$0
Project Pricing:
FY 21-22 FY 22-23 FY 23-24
$1,250,000 $1,250,000 $1,000,000
$0 ($475,000) ($912,500)
'Based on estimates from Wright Construction.
Project
FY 24-25 FY 25-26 Total
$0 $0 $3,500,000
($1,217,500) ($1,112,500)
PUBLIC FACILITIES - FLEET DIVISION
($3,717,500)
1
Project Name: Fleet Division Equipment Project Description:
Funding Source: General Fund 20/21 Shop MIG Welder (2.8K).
21/22 Portable Stick Welder/Generator (3.5K); Tire Balancer (2.4K);
Tire Changer (4K).
22/23 Shop Chain Hoist (3K); Exhaust Extraction Unit (1.8K).
Justification: Truck Mounted Compressor replaces a 20-yr old unit that no longer functions. The Shop MIG Welder
replaces a unit at the end of its service life. The Portable Stick Welder/Generator replaces a unit having
major repair issues Tire Balancer replaces a worn out unit that no longer performs to specifications. Tire
Changer replaces a worn out unit. Shop Chain Hoist is new to provide added capability and safety to shop
operations. Exhaust Extraction Unit is new and will provide improved air quality in the shop.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$2,800 $9,880 $4,800 $0 $0 $0 $17,480
Operating Impact:
$0 ($336) ($1,326) ($1,014) $210 $1,377 ($1,089)
Project Pricing: This pricing was provided by the Fleet Superintendant based on quotes he received. 1
PUBLIC FACILITIES - CEMETERY DIVISION
Project Name: Cemetery Equipment Project Description:
Funding Source: Cemetery Trust Fund 20-21 Replace the 52" Cemetery Mower (I3.5K); Flag Poles (4.4K);
Desk and Chairs (1.6K).
25-26 Replace the 52" Cemetery Mower (14K).
Justification: Cemetery Mower is heavily used and parts are difficult to find. Replacing it with a Mower that uses
common parts stocked for other City Mowers. Flag Poles will have solar lighting and be added to the new
Cemetery area to compliment veteran burial ceremonies. Office Desk and Chairs replace privately owned
equipment by the Cemetery Sexton who will reclaim them upon retirement. We expect the Cemetery Mower
to require replacement again by FY 24-25.
Project Costs:
FY 20-21
$19,500
Operating Impact:
$0
FY 21-22 FY 22-23 FY 23-24
$0 $0 $0
($2,535)
Project
FY 24-25 FY 25-26 Total
$14,000 $0 $33,500
$390 $3,315 $5,850 $5,785 $12,805
Project Pricing: 1Researched from internet pricing catalogs.
215
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
PUBLIC FACILITIES - CEMETERY DIVISION (CONTINUED)
Project Name: Cemetery Grounds Improvements Project Description:
Funding Source: Cemetery Trust Fund Project consists of grounds leveling, headstone straightening and
placing new sod.
Justification: These measures are desired to improve the overall appearance and to make it safer for the public.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$20,000 $20,000 $40,000 $0 $0 $0 $80,000
Operating Impact:
$0
($2,400) ($3,400)
($5,400) $200 $5,400
($5,600)
Project Pricing:
JBased on proposals received.
Project Name:
Cemetery Driveway Resurfacing
Project Description:
Funding Source:
Cemetery Trust Fund
Project will rehabilitate the Cemetery's asphalt driveways.
Justification:
IThe Cemetery driveways are eroding and require resurfacing.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23
FY 23-24 FY 24-25 FY 25-26
Total
$15,000
$0 $0
$0 $0 $0
$15,000
Operating Impact:
$0
($5,700) ($5,550)
($5,250) ($5,100) ($4,800)
($26,400)
Project Pricing: Quotation by vendor.
Project Name: Cemetery Columbarium Niches Project Description:
Funding Source: Cemetery Trust Fund Adding Columbarium Niches in the New Section of the Cemetery. The
foundations for two Columbariums would be done in FY 20-21.
Justification: Columbarium Niches are recommended for the new section.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$45,000 $45,000 $0 $0 $0 $0 $90,000
Operating Impact:
$0 ($17,100) ($32,850) ($30,150) ($27,450) ($24,750) ($132,300)
Project Pricing: Based on experince with installing previous columbariums.
Project Name: Bench Seats and Monuments Project Description:
Funding Source: General Fund Add Bench Seats and Columbarium Monuments.
Justification: Newly expanded area of the Cemetery is intended to be set up in a park -like landscape setting with Bench
Seats and new cremation niche Columbaia Monuments.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$20,000 $0 $0 $0 $0 $0 $20,000
Operating Impact:
$0 ($3,600) ($800) $2,000 $4,400 $6,000 $8,000
Project Pricing: Rough estimate but dependent on final decisions at the time. I
216
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
PUBLIC FACILITIES - FACILITIES MAINTENANCE DIVISION
Project Name:
Facility Maintenance Equipment Project Description:
Funding Source:
General Fund 20/21 Scissor Lift (I3.5K).
21/22 City Hall East End Air Conditioner (40K).
Justification:
Replace Scissor Lift with narrower unit to fit inside Council Chambers. Old lift has mechanical and
corrosion issues that will require expensive repairs. Replace large City Hall RTU #2 that serves the east end
of City Hall.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$13,500
$40,000 $0 $0 $0 $0 $53,500
Operating Impact:
$0
($4,500) ($4,650) ($4,800) ($4,950) ($5,100) ($24,000)
Project Pricing:
Based on current prices obtained by Fleet Supervisor.
Project Name:
Facility Maintenance Vehicles
Project Description:
120/21
Funding Source:
Discretionary Sales Tax
Truck with 9' Bed and Crane (65K).
Justification:
Replace Construction Specialist truck with larger bed/cabinets suitable for necessary tools. Smaller truck to
be used by City Garage.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$65,000
$0 $0 $0 $0 $0 $65,000
Operating Impact:
-
(1,156) (680) (204) 272 748 ($1,020)
Project Pricing:
JBased on current prices obtained by Fleet Supervisor.
Project Name:
Facility Maintenance Repairs
Project Description: '
120/21
Funding Source:
General Fund
Replace Public Facilities Storage Shed roof (6.8K).
Justification: IThe Public Facilities Storage Shed has coroded and failing metal roofing panels.
Project Costs:
Project
FY 20-21
FY 21-22
FY 22-23 FY 23-24 FY 24-25 FY 25-26
Total
$6,800
$0
$0 $0 $0 $0
$6,800
Operating Impact:
$0
($1,156)
($680) ($204) $272 $748
($1,020)
Project Pricing:
JBased on price estimates made by Staff.
LEISURE SERVICES DEPARTMENT
Project Name:
Facility Repairs
Project Description:
Funding Source:
General Fund
21/22 Install new flooring, improve bathrooms and paint
Yacht Club
(10K); Refurbish Friendship Park Attendants Office (1.8K); Refurbish
Friendship Park Restroom Floors with Epoxy (6.5K).
Justification: Yacht Club interior is dated and needs new flooring, painting and bathroom improvements. Friendship Park
Attendants Office to be refurbished with paint, carpet and repair of two structural columns. Friendship Park
Irestroom floors to be done with Epoxy to improve appearance and allow easier cleaning.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $18,300 $0 $0 $0 $0 $18,300
Operating Impact:
$0 $1,700 $3,400 $6,800 $11,900 $18,700 $42,500
Project Pricing: JBased on price estimates made by Staff.
217
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
LEISURE SERVICES DEPARTMENT (CONTINUED)
Project Name: Maintenance Equipment Project Description:
Funding Source: General Fund FY 20-21 Replace Mower (13K); Purchase Utility Vehicle (16K).
FY 21-22 Replace Mower (13K).
FY 23-24 Replace Mower (14K).
Justification: Currently one mower is out of service and being used for parts for other mowers to keep them running. The
utility vehicle is necessary to improve productivity for staff throughout our parks and eliminate the need to
wait until another one is available in another department to do projects. The other two mowers are scheduled
replacements of our mowing crew mowers that maintain all of the common grounds within our parks, US1,
Schumann Drive, and Sebastian Blvd.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$29,000 $13,000 $0 $14,000 $0 $0 $56,000
Operating Impact:
$0 ($6,380) ($6,340) ($2,140) ($1,020) $2,840 ($13,040)
Project Pricing: (This pricing was provided by the Fleet Superintendant based on quotes he received.
Project Name: Park Identification Signage Project Description:
Funding Source: Recreation Impact Fees Update Identifying Signage at City Parks that need to be replaced and
install signs at those currently without City identifying signs.
Justification: Continues the updating of Park Identifying Signs in a uniformed and consistently-themed manner needed to
address one of the goals of the updated Parks and Recreation Element of the Comprehensive Plan. This
addresses all signs needing to be replaced and the installation of signs at parks not currently having City
identifying signs.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$30,000 $30,000 $0 $0 $0 $0 $60,000
Operating Impact:
$0 ($3,600) ($5,100) ($900) $3,300 $6,900 $600
Project Pricing: Based on the Parks Signage agreement with the sign manufacturer, Year 2 and 3 of the sign replacement
plan will total around $80,000 to complete all signage. It is anticipated that we will have money leftover
from FY 19-20 due to the sign replacement cycle, which will offset some of this costs the next two years.
Project Name:
Parks Division Vehicles
Project Description:
Funding Source:
General Fund
FY 20-21 1/2 Ton Extended Cab Pickup (34K).
FY 22-23 1/2 Ton Extended Cab Pickup (34K).
FY 23-24 1/2 Ton Extended Cab Pickup (34K).
FY 24-25 1/2 Ton Extended Cab Pickup (34K).
Justification:
These are all recommended replacements from the Garage based on the age and maintenance expenditures
Ionthese vehicles.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23
FY 23-24 FY 24-25 FY 25-26
Total
$34,000
$0 $34,000
$34,000 $34,000 $0
$136,000
Operating Impact:
$0
($4,080) ($1,700)
($3,400) ($2,720) ($340)
($12,240)
Project Pricing: IThis pricing and replacement schedule was provided by the Fleet Superintendent based on his quotes.
218
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
LEISURE SERVICES DEPARTMENT (CONTINUED)
Project Name:
Playground Improvements Project Description:
Funding Source:
Recreation Impact Fund Replace and improve current playgrounds throughout the City to
become more accessible:
20-21 Filbert St. Playground.
21-22 Easy Street Park
22-23 Blossom Playground
23-24 Creative Playground
24-25 Bryant Court Park
25-26 Hardee Park and Schumann Park
Justification:
Many of the playgrounds throughout the City are in need of replacement within the next few years. As a part
of this replacement we are implementing all-inclusive portions to each playground so that we have more
accessible options throughout the City to better serve our residents.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$70,000
$40,000 $40,000 $110,000 $40,000 $80,000 $380,000
Operating Impact:
$0
($12,600) ($10,000) ($1,800) ($2,000) $22,200 ($4,200)
Project Pricing:
(Pricing is based on the Co -Op pricing quotes received to replace the George Street Park this fiscal year.
Project Name:
Park Improvements
Project Description:
Funding Source:
Recreation Impact Fund
I Provide funds to be able to immediately address park improvements.
Justification:
These allocations will provide funds on an annual basis toward addressing park improvements that were not
budgeted but are brought to light by the public or the Parks and Recreation Advisory Committee. These
funds will be allocated so that concerns can be addressed without delay.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$20,000
$20,000 $20,000 $20,000 $20,000 $20,000 $120,000
Operating Impact:
$0
($5,600) ($10,800) ($15,600) ($20,000) ($24,000) ($76,000)
Project Pricing: I Will be established at time improvements are better defined.
Project Name: Barber St. Lightning System Project Description:
Funding Source: Discretionary Sales Tax This is for the installation of a ThorGuard Integrated Lightning
Prediction and Warning System for Barber Street.
Justification: The City currently does not have a Lightning Warning System at our athletic fields at Barber Street. The
Parks & Recreation Committee requested that the City look into this and provide a budgetary request to
have a system installed at the Barber Street Sports Complex. This system is a Lightning Prediction system
that would cover the entire complex.
Project Costs:
FY 20-21
$24,000
Operating Impact:
$0
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
$0 $0 $0 $0
Project
Total
$0 $24,000
($2,880) ($1,200) $480 $2,160 $3,360 $1,920
Project Pricing: This is based on pricing from ThorGuard for this system. It also includes an option for the Thor PCX
software in which the community can see the current status of the lightning detector on their phones,
computers, etc... before they show up at the fields.
219
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
STORMWATER FUND
Project Name: Stormwater Master Plan Project Description:
Funding Source: Stormwater Utility Fund The Stormwater Master Plan will guide the Stormwater Utility in
making capital improvements to the system that: 1) improves water
quality of Collier Creek/Elkcam Canal, the Sebastian River and Indian
River Lagoon; 2) reduces the Stormwater Utility's annual maintenance
requirements and 3) serves as the spingboard for the City's aggressive
search for state and federal grants.
Justification: A comprehensive Stormwater Master Plan is the essential planning document necessary to seek state and
federal grant funding needed to achieve the goals listed above. The cost to repair/replace the the Collier
Creek/Elkcam Creek seawalls alone is in excess of $20M. It is recommended that this be initiated in FY
2019-2020; so the pursuit of federal funding can start in FY 2020-021.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$200,000 $0 $0 $0 $0 $0 $200,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Pricing: (Based on discussions with firms that provide these services.
Project Name: Stormwater Equipment Project Description:
Funding Source: Stormwater Utility Fund FY 20-21 Two Zippy Head Mower Attachments (48K); Small
Equipment Trailer (25K); Lazer Survey Level (2K); Pin Locator (1K);
Concrete Saw (1.2K).
FY 21-22 Lazer Survey Level (1.9K); Concrete Saw (1.2K).
FY 22-23 Mini Excavator (55K).
FY 23-24 Small Excavator (58K).
Justification: Equipment needed to more effectively and efficiently maintain the Stormwater System and/or to replace
equipment that will be at the end of its useful life.
Project Costs:
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
$77,050 $3,100 $55,000 $58,000 $0 $0
Operating Impact:
$0 ($16,951) ($9,928) ($14,013) ($13,258) $1,434
Project Pricing: (This pricing was provided by the Fleet Superintendant.
Project Name: Stormwater Heavy Equipment Project Description:
Funding Source: Stormwater Utility Fund FY 20-21 Lowboy Tractor & Trailer (165K).
FY 23-24 311 Excavator (225K).
Justification: Heavy equipment replacements for Stormwater maintenance program.
Project Costs:
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
$165,000 $0 $0 $225,000 $0 $0
Operating Impact:
$0 ($44,550) ($34,650) ($24,750) ($75,600) ($52,200)
Project Pricing: IThis pricing was provided by the Fleet Superintendant.
Project
Total
$193,150
($52,716)
1
Project
Total
$390,000
($231,750)
1
220
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
STORMWATER FUND (CONTINUED)
Project Name: IS lip Lining Project Description:
Funding Source: Discretionary Sales Tax Slipline stormwater pipes at and near the instersection of Schumann
Drive with Kildare Drive.
Justification: Used for failing stormwater pipes. This method avoids open cutting and replacement of the pipes. I
Project Costs: Project I
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Pricing: I Staff recently completed a similar project and has a good idea of the total cost for this project.
Project Name: Swale/Driveway/Culvert Repairs Project Description:
Funding Source: Stormwater Utility Fund Repair front swales and driveway culverts in conjunction with street
reconstruction projects.
Justification: If these repairs are not done, the sizeable investment in street reconstruction will be wasted as saturated road
bases and their overlying asphalt surfaces will quickly degrade well before their useful life of 20 plus years.
lAs a result we would never catch up with improving the condition of our streets.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$100,000 $100,000 $100,000 $100,000- $100,000 $100,000 $600,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Pricing: I Staff has excellent experience with the cost of this program, with the work done in this past year.
Project Name: Canal Restoration Project Description:
Funding Source: Discretionary Sales Tax Fund Restore canal sides/bottom of Collier Creek/Elkcam Canal to their
original contour.
Justification: Significant accumulation of dead vegetation and growth of rooted invasive aquatic species has occurred over
the years in the City's 8.15 mile Collier Creek/Elkcam Canal. Effective maintenance management and
vegetation management requires that these issues be addressed.
Project Costs:
FY 20-21
$500,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
An annual allocation of $500,000 was made starting in FY 2019-2020 but action has been delayed to allow
for the adoption of an Integrated Pest Management Program for the Collier Creek/Elkcam Canal. The actual
cost will be dependent on the Program eventually adopted.
Project Pricing:
Project
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000
Project Name: Concha Dam Repairs I Project Description:
Funding Source: Stormwater Utility Fund Repair/Replace sheet piling on walls and redo cap of Concha Dam.
Justification: There have been signs of corrosion at the cap and seams of the walls and this has been accelerating in thel
past two years. Dam will be approximately 25 years old in FY 2021-2022. II
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $800,000 $0 $0 $0 $0 $800,000
Operating Impact:
$0 $0 ($304,000) ($280,000) ($256,000) ($232,000) ($1,072,000)
Project Pricing: (Pricing has been increased to reflect the currently estimated extent of work needing to be done.
221
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
STORMWATER FUND (CONTINUED)
Project Name: Tulip Drive Crossing (Project Description:
Funding Source: I Stormwater Utility Fund Replace road crossing pipes with a con/span open flow design. II
Justification: This is a pinch point on a main ditch, where pipes are undersized due to mimimal road coverage over the
pipes. It is recommended they be replaced with a con/span type open flow design to enhance conveyance.
Roadway improvements will also be needed.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $0 $250,000 $0 $0 $0 $250,000
Operating Impact:
$0 $0 $0 ($95,000) ($87,500) ($80,000) ($262,500)
Project Pricing: Pricing was escalated from previous year submittal to allow for construction cost increases.
Project Name: Bayfront Road Crossing Project Description:
Funding Source: Stormwater Utility Fund I Change Bayfront Road Crossing pipe to con/span open flow design.
Justification: This is a main ditch pinch point causing the existing ditch to overflow into residential properties. A
�con/span open flow design will prevent the existing pipe being plugged with debris.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $0 $0 $250,000 $0 $0 $250,000
Operating Impact:
$0 $0 $0 $0 ($120,000) ($117,500) ($237,500)
Project Pricing: (Rough estimate that will be defined before proceeding with this project.
Project Name: Ocean Cove Drainage Project Description:
Funding Source: Stormwater Utility Fund Eroding slopes on ditch bank are encroaching on private property.
Design is to stabilize the slopes.
Justification: iDesign
At times when there are high water levels, the slopes are eroding and encroaching on private property.
is to stabilize the slopes and keep the open conveyance of the ditch.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $0 $0 $0 $350,000 $0 $350,000
Operating Impact:
$0 $0 $0 $0 $0 ($168,000) ($168,000)
Project Pricinvu JPrice estimate increased to reflect current costs.
GOLF COURSE
Project Name: JDriving Range Equipment Project Description:
Funding Source: Golf Course 121/22 Replace3-gangrangepicker(2.7K);ReplaceBall Washer(2.6K).
Justification: These items are geared toward the driving range and are used multiple times each and every day. It is not
unusual for over 5,000 range balls to be hit out into the driving range. The range picker is used to retrieve
the golf balls and the ball washer cleans the golf balls. Through wear and tear and very heavy use, these
items need to be replaced.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $5,290 $0 $0 $0 $0 $5,290
Operating Impact:
$0 $0 ($635) ($265) $106 $476 ($317)
Project Pricing: (Prices were taken out of Easy -Picker Golf Products, Inc. I
222
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
GOLF COURSE (CONTINUED)
Project Name: Irrigation Software Upgrade (Project Description:
Funding Source: Golf Course Upgrade the Irrigation Computer Software (14K).
Justification: The irrigation computer software system is over 19 years old. The computer and software crashed twice
now. Hector Turf techs saved the system but assure us that eventually it will not be able to be saved. The
software and irrigation computer are critical to controlling and programming the 930 irrigation rotors on the
golf course. Quote includes: software/hardware upgrade, radio -interface upgrade & tech support.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$14,000 $0 $0 $0 $0 $0 $14,000
Operating Impact:
$0 ($2,520) ($560) $1,400 $3,080 $4,200 $5,600
Project Pricing: (Price is from Hector Turf which is the sole -source vendor for this software.
AIRPORT FUND
Project Name: Construct Taxi Lane Project Description:
Funding Source: 90% FAA Grant $519,338. Construction of Taxi Lane leading from future site for square hangars to
5% FDOT Grant $24,963. Taxiway Alpha.
5% Matching Requirements from
Discretionary Sales Tax $24,963.
Justification: IThis is in conjunction with the eventual development of a site for square hangars. I
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24
FY 24-25
FY 25-26
Total
$569,264
$0 $0 $0
$0
$0
$569,264
Operating Impact:
$0
($68,312) ($28,463) $11,385
$51,234
$79,697
$45,541
Project Pricing:
(Estimated by engineering consultant.
Project Name:
Construction of Square Hangars Project Description:
Funding Source:
80% FDOT Grant $708,603. Develop the Site and Construct Square Hangars.
20% Matching Requirements from
Discretionary Sales Tax $176,679.
Justification:
IThis is an opportunity to increase rental revenues.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24
FY 24-25
FY 25-26
Total
$0
$885,282 $0 $0
$0
$0
$885,282
Operating Impact:
$0
$0 ($6,147) $2,706
$11,558
$20,411
$28,528
Project Pricing: I Estimated by engineering consultant.
Project Name:
Establish Sewer Service
Project Description:
Funding Source:
80% FDOT Grant $800,000.
Connect to anticipated County extention of sewer main to provide
20% Matching Requirements from
sewer service on west side of Airport.
Discretionary Sales Tax $200,000.
Justification:
This will enable sewer service to the planned Public Facilities Compound.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23
FY 23-24 FY 24-25 FY 25-26
Total
$1,000,000
$0 $0
$0 $0 $0
$1,000,000
Operating Impact:
$0
($390,000) ($390,000)
($380,000) ($380,000) ($370,000)
($1,910,000)
Project Pricing: (Estimated based on experience.
223
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
AIRPORT FUND (CONTINUED)
Project Name: Economic Development Hangar Project Description:
Funding Source: 50% FDOT Grant $500,000. Construct a hangar for economic development.
50% Matching Requirements from
Discretionary Sales Tax $500,000.
Justification: IThis can be anticipated to enhance the City's economic development potential.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$0 $1,000,000 $0 $0 $0 $0 $1,000,000
Operating Impact:
$0 ($25,000) ($15,000) ($5,000) $5,000 $15,000 ($25,000)
Project Pricing: (Estimated by engineering consultant.
Project Name: Rehab Taxiway Alpha Apron Project Description:
Funding Source: 80% FDOT Grant $232,000. Rehabilitation of Taxiway Alpha Apron.
20% Matching Requirements from
Discretionary Sales Tax $58,000.
Justification:
This taxiway apron will require rehabilitation in this time frame.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25
FY 25-26
Total
$0
$290,000 $0 $0 $0
$0
$290,000
Operating Impact:
$0
$0 ($34,800) ($14,500) $5,800
$26,100
($17,400)
Project Pricing:
Estimated by engineering consultant.
Project Name:
Rehab Runway 05/23 Project Description:
Funding Source:
90% FAA Grant $1,980,000. Rehabilitation of asphault and striping on Runway 05/23.
5% FDOT Grant $110,000.
5% Matching Requirements from
Discretionary Sales Tax $110,000.
Justification:
This runway will require rehabilitation in this time frame.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23 FY 23-24 FY 24-25
FY 25-26
Total
$0
$0 $2,200,000 $0 $0
$0
$2,200,000
Operating Impact:
$0
$0 $0 ($264,000) ($110,000)
$44,000
($330,000)
Project Pricing: (Estimated by engineering consultant.
Project Name:
Apron Reconstruction
Project Description:
Funding Source:
80% FDOT Grant $120,000.
Engineering and design for the reconstruction of the apron.
20% Matching Requirements from
Discretionary Sales Tax $30,000.
Justification:
IThis apron will require rehabilitation in this time frame.
Project Costs:
Project
FY 20-21
FY 21-22 FY 22-23
FY 23-24 FY 24-25 FY 25-26
Total
$0
$0 $0
$150,000 $0 $0
$150,000
Operating Impact:
$0
$0 $0
$0 ($18,000) ($7,500)
($25,500)
Project Pricing: (Estimated by engineering consultant.
224
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2021-2026
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
BUILDING FUND
Project Name: Front Counter Renovations Project Description:
Funding Source: Building Fund Renovate front counter area. Lower and increase size of counter area by
moving counter and wall back, add/relocate doors and cabinets, relocate
light fixtures and replace flooring as needed.
Justification: This counter is out of ADA compliance. Lowering counter and moving it back will provide room for
improved customer waiting area seating and add file space for public information. It will also allow the
office space behind the front counter area to be re -configured.
Project Costs: Project
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total
$24,000 $0 $0 $0 $0 $0 $24,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Pricing: Written quotes for budgeting purposes received from two contractors. Tredsetters Construction Inc,
1$18,600. Treasure Coast Construction Management, $24,850.
225
IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST
CALCULATION CRITERIA
Capital Improvements may impact operating costs in several ways. To quantify the amount various projects will generally impact
operating costs, the City applies four main factors, adjusted by the expected years of useful life. These factors are maintenance,
efficiency, risk management and replacement. If applicable, some items may be further adjusted to reflect offsets from anticipated
revenues the item will generate.
Year of 1 Year 2 Years After 3 Years After 4 Years After 5 Years After
Purchase After
Maintenance Factor - As items get older, costs for maintaining them will increase. Annual amount should not exceed 100%
30+ Year Useful Life
0%
1%
2%
3%
4%
5%
20 Year Useful Life
0%
2%
4%
6%
8%
10%
10 Year Useful Life
0%
3%
6%
9%
12%
15%
7 Year Useful Life
0%
5%
10%
15%
20%
25%
5 Year Useful Life
0%
7%
14%
21 %
28%
35%
3 Year Useful Life
0%
10%
20%
30%
40%
50%
Efficiency Factor - As items get older, the initially improved efficiency declines. Annual amount could be a loss in subsequent years.
30+ Year Useful Life
0%
-10%
-10%
-9%
-9%
-8%
20 Year Useful Life
0%
-10%
-9%
-8%
-7%
-6%
10 Year Useful Life
0%
-10%
-8%
-6%
-4%
-2%
7 Year Useful Life
0%
-10%
-7%
-4%
-1%
2%
5 Year Useful Life
0%
-10%
-6%
-2%
2%
4%
3 Year Useful Life
0%
-10%
-5%
0%
5%
10%
Risk Management Factor - Items may have savings by reducing liability exposure. Annual amount should not be positive
30+ Year Useful Life
0%
-10%
-10%
-9%
-9%
-8%
20 Year Useful Life
0%
-10%
-9%
-8%
-7%
-6%
10 Year Useful Life
0%
-10%
-8%
-6%
-4%
-2%
7 Year Useful Life
0%
-10%
-7%
-4%
-1%
0%
5 Year Useful Life
0%
-10%
-6%
-2%
0%
0%
3 Year Useful Life
0%
-10%
-5%
0%
0%
0%
Replacement Factor - A savings would occur by taking replaced items out of service.Annual amount would continue to compound
30+ Year Useful Life
0%
-30%
-31%
-32%
-33%
-34%
20 Year Useful Life
0%
-20%
-21 %
-22%
-23%
-24%
10 Year Useful Life
0%
-10%
-11 %
-12%
-13%
-14%
7 Year Useful Life
0%
-7%
-8%
-9%
-10%
-11%
5 Year Useful Life
0%
-5%
-6%
-7%
-8%
-9%
3 Year Useful Life
0%
-3%
-4%
-5%
-6%
-7%
Revenue Factor - Some items may be offset by additional revenue. These are handled on a case -by -case basis.
226
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT
List of Projects
General Government
Blueprint - Survey Storage
Maintenance
Efficiency
Risk
Replacement
Total
Server/Host Update
Maintenance
Efficiency
Risk
Replacement
Total
City Wide Computers
Maintenance
Efficiency
Risk
Replacement
Total
Audio Visual Equipment
Maintenance
Efficiency
Risk
Replacement
Total
COSty Equipment
Maintenance
Efficiency
Risk
Replacement
Total
Phone System
Maintenance
Efficiency
Risk
Replacement
Total
Network Infrastructure
Maintenance
Efficiency
Risk
Replacement
Total
Over -the -Air Connections
Maintenance
Efficiency
Risk
Total
Core and Remote Switches
Maintenance
Efficiency
Risk
Replacement
Total
Life
Years FY 2020-21
5 2,310
5
5
4
5
20
5
A
5
43,195
35,000
75,000
$10,000
100,000
39,000
FY 2021-22
FY 2022-23
FY 2023-24
FY 2024-25
FY 2025-26
162
323
485
647
809
(231)
(139)
(46)
46
92
(231)
(139)
(46)
-
-
(116)
(139)
(162)
(185)
(208)
(416)
(92)
231
508
693
43,195
43,195
43,195
-
-
3,024
9,071
18,142
30,237
40,000
(4,320)
(6,911)
(7,775)
(6,911)
(864)
(4,320)
(6,911)
(7,775)
(7,775)
(3,456)
(2,160)
(4,751)
(7,775)
(11,231)
(12,959)
(7,775)
(9,503)
(5,183)
4,320
22,722
45,000
35,000
45,000
35,000
45,000
2,450
8,050
16,100
10,000
10,000
(3,500)
(6,600)
(6,900)
(6,800)
(4,600)
(3,500)
(6,600)
(6,900)
(7,500)
(6,900)
(1,750)
(4,350)
(6,900)
(10,300)
(13,650)
(6,300)
(9,500)
(4,600)
(14,600)
(15,150)
5,250
10,500
15,750
21,000
26,250
(7,500)
(4,500)
(1,500)
1,500
3,000
(7,500)
(4,500)
(1,500)
-
-
(3,750)
(4,500)
(5,250)
(6,000)
(6,750)
(13,500)
(3,000)
7,500
16,500
22,500
$10,000
$10,000
$10,000
$10,000
$10,000
700
2,100
4,200
7,000
10,500
(1,000)
(1,600)
(1,800)
(1,600)
(1,200)
(1,000)
(1,600)
(1,800)
(1,800)
(1,800)
(500)
(1,100)
(1,800)
(2,600)
(3,500)
(1,800)
(2,200)
(1,200)
1,000
4,000
2,000
4,000
6,000
8,000
10,000
(10,000)
(9,000)
(8,000)
(7,000)
(6,000)
(10,000)
(9,000)
(8,000)
(7,000)
(6,000)
(20,000)
(21,000)
(22,000)
(23,000)
(24,000)
(38,000)
(35,000)
(32,000)
(29,000)
(26,000)
30,000
30,000
30,000
30,000
30,000
2,730
7,560
14,490
23,520
30,000
(3,900)
(5,340)
(5,580)
(4,620)
(3,240)
(3,900)
(5,340)
(5,580)
(5,400)
(5,400)
(1,950)
(3,840)
(6,030)
(8,520)
(11,310)
(7,020)
(6,960)
(2,700)
4,980
10,050
10,000
20,000
-
-
-
-
700
2,800
4,900
7,000
(1,000)
(2,600)
(1,400)
(200)
-
(1,000)
(2,600)
(1,400)
(400)
-
(1,300)
(2,400)
2,100
6,400
25,000
20,000
-
-
1,750
4,900
(2,500)
(3,500)
-
(2,500)
(3,500)
-
(1,250)
(2,500)
(4,500)
(4,600)
Capital
Totals
2,310
172,780
240.000
75,000
60,000
100,000
189,000
30,000
45,000
227
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
List of Protects
Police Department
COPE Vehicles Graphic Wrap
Maintenance
Efficiency
Risk
Replacement
Total
Police Vehicles
Maintenance
Efficiency
Risk
Replacement
Total
Police Road Patrol Equipment
Maintenance
Efficiency
Risk
Replacement
Total
Police Investigations Equipment
Maintenance
Efficiency
Risk
Total
Community Development Department
Harrison Street Park Plaza
Maintenance
Risk
Replacement
Total
N. Central Avenue Event Plaza
Maintenance
Risk
Replacement
Total
Working Waterfront Landscaping
Tree Protection Plan
Maintenance
Risk
Replacement
Total
Sustainable Sebastian
Maintenance
Efficiency
Risk
Replacement
Total
Septic to Sewer
Roads Department
School Zone Lights
Maintenance
Risk
Replacement
Total
Update City Street Signs
Maintenance
Efficiency
Risk
Replacement
Total
Life
Years FY 2020-21
7 5,000
7
7
5
10
10
n/a
20
5
n/a
10
10
373,500
25,000
10,600
270,000
40,000
45,000
135,000
16,500
FY 2021-22
FY 2022-23
FY 2023-24
FY 2024-25
FY 2025-26
250
500
750
1,000
1,250
(500)
(350)
(200)
(50)
(100)
(500)
(350)
(200)
(50)
-
(350)
(400)
(450)
(500)
(550)
(1,100)
(600)
(100)
400
600
300,000
305,000
310,000
315,000
320,000
18,675
52,350
101,275
165,700
245,875
(37,350)
(56,145)
(66,440)
(68,085)
(75,870)
(37,350)
(56,145)
(66,440)
(68,085)
(68,400)
(26,145)
(50,880)
(78,965)
(110,450)
(145,385)
(82,170)
(110,820)
(110,570)
(80,920)
(43,780)
56,000
32,500
20,000
36,000
39,500
1,250
5,300
10,975
17,650
26,125
(2,500)
(7,350)
(8,170)
(6,765)
(7,360)
(2,500)
(7,350)
(8,170)
(6,765)
(6,860)
(1,750)
(5,920)
(9,005)
(11,540)
(15,395)
(5,500)
(15,320)
(14,370)
(7,420)
(3,490)
742
1,484
2,226
2,968
3,710
(1,060)
(636)
(212)
212
424
(1,060)
(636)
(212)
-
-
(1,378)
212
1,802
3,180
4,134
250,000
-
-
-
-
8,100
23,700
39,300
54,900
70,500
(27,000)
(46,600)
(36,200)
(25,800)
(15,400)
(27,000)
(54,700)
(59,900)
(65,100)
(70,300)
(45,900)
(77,600)
(56,800)
(36,000)
(15,200)
250,000
250,000
-
-
-
1,200
9,900
26,100
42,300
58,500
(4,000)
(28,200)
(47,400)
(36,600)
(25,800)
(4,000)
(29,400)
(57,300)
(62,700)
(68,100)
(6,800)
(47,700)
(78,600)
(57,000)
(35,400)
135,000
-
-
-
-
2,700
8,100
13,500
18,900
24,300
(13,500)
(25,650)
(22,950)
(20,250)
(17,550)
(27,000)
(55,350)
(58,050)
(60,750)
(63,450)
(37,800)
(72,900)
(67,500)
(62,100)
(56,700)
1,155
2,310
3,465
4,620
5,775
(1,650)
(990)
(330)
330
660
(1,650)
(990)
(330)
-
-
(825)
(990)
(1,155)
(1,320)
(1,485)
(4,125)
(2,970)
(1,815)
(990)
(825)
200,000
-
200,000
-
200,000
46,510 -
-
-
-
-
- 1,395
2,791
4,186
5,581
6,977
(4,651)
(3,721)
(2,791)
(1,860)
(930)
(4,651)
(5,116)
(5,581)
(6,046)
(6,511)
- (7,907)
(6,046)
(4,186)
(2,326)
(465)
81,000 -
-
-
-
-
- 2,430
4,860
7,290
9,720
12,150
(8,100)
(6,480)
(4,860)
(3,240)
(1,620)
(8,100)
(6,480)
(4,860)
(3,240)
(1,620)
(8,100)
(8,910)
(9,720)
(10,530)
(11,340)
(21,870)
(17,010)
(12,150)
(7,290)
(2,430)
Capital
Totals
5,000
1,923,500
209,000
10,600
520,000
540,000
45,000
270,000
16,500
600,000
46,510
81,000
228
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life
Capital
List of Proiects
Years FY 2020-21
FY 2021-22
FY 2022-23
FY 2023-24
FY 2024-25
FY 2025-26
Totals
Roads Department (Continued)
Street Repaving
30+ 400,000
600,000
600,000
600,000
600,000
600,000
3,400,000
Maintenance
-
8,000
28,000
60,000
104,000
160,000
Efficiency
(40,000)
(100,000)
(156,000)
(210,000)
(260,000)
Risk
(40,000)
(100,000)
(156,000)
(210,000)
(260,000)
Replacement
(120,000)
(304,000)
(494,000)
(690,000)
(892,000)
Total
-
(192,000)
(476,000)
(746,000)
(1,006,000)
(1,252,000)
Street Reconstruction
30+ 500,000
-
-
-
-
-
500,000
Maintenance
-
10,000
20,000
30,000
40,000
50,000
Efficiency
(50,000)
(50,000)
(45,000)
(45,000)
(40,000)
Risk
(50,000)
(50,000)
(45,000)
(45,000)
(40,000)
Replacement
(150,000)
(155,000)
(160,000)
(165,000)
(170,000)
Total
(240,000)
(235,000)
(220,000)
(215,000)
(200,000)
Sidewalk Replacement
7 100,000
100,000
100,000
100,000
100,000
100,000
600,000
Maintenance
-
5,000
15,000
30,000
50,000
75,000
Efficiency
(10,000)
(17,000)
(21,000)
(22,000)
(24,000)
Risk
(10,000)
(17,000)
(21,000)
(22,000)
(22,000)
Replacement
(7,000)
(15,000)
(24,000)
(34,000)
(45,000)
Total
-
(22,000)
(34,000)
(36,000)
(28,000)
(16,000)
Roads Division Equipment
7 48,400
-
-
-
-
-
48,400
Maintenance
-
2,420
4,840
7,260
9,680
12,100
Efficiency
-
(4,840)
(3,388)
(1,936)
(484)
(968)
Risk
-
(4,840)
(3,388)
(1,936)
(484)
-
Replacement
-
(3,388)
(3,872)
(4,356)
(4,840)
(5,324)
Total
-
(10,648)
(5,808)
(968)
3,872
5,808
Roads Division Heavy Equipment
10 130,000
165,000
85,000
-
-
-
380,000
Maintenance
-
3,900
12,750
24,150
35,550
46,950
Efficiency
(13,000)
(26,900)
(29,500)
(21,900)
(14,300)
Risk
(13,000)
(26,900)
(29,500)
(21,900)
(14,300)
Replacement
(13,000)
(30,800)
(42,250)
(46,050)
(49,850)
Total
(35,100)
(71,850)
(77,100)
(54,300)
(31,500)
Public Facilities Department
Public Facilities Compound
30+
1,250,000
1,250,000
1,000,000
-
-
3,500,000
Maintenance
-
25,000
75,000
145,000
215,000
Efficiency
(125,000)
(237,500)
(312,500)
(277,500)
Risk
(125,000)
(237,500)
(312,500)
(277,500)
Replacement
(250,000)
(512,500)
(737,500)
(772,500)
Total
(475,000)
(912,500)
(1,217,500)
(1,112,500)
Fleet Division Equipment
7 2,800
9,880
4,800
-
-
-
17,480
Maintenance
-
140
774
1,648
2,522
3,396
Risk
(280)
(1,184)
(1,284)
(759)
(291)
Replacement
(196)
(916)
(1,378)
(1,553)
(1,728)
Total
-
(336)
(1,326)
(1,014)
210
1,377
Cemetery Equipment
5 19,500
-
-
-
14,000
-
33,500
Maintenance
-
1,365
2,730
4,095
5,460
7,805
Efficiency
(1,950)
(1,170)
(390)
390
(620)
Risk
-
(1,950)
(1,170)
(390)
-
(1,400)
Total
-
(2,535)
390
3,315
5,850
5,785
Cemetery Grounds Improvements
7 20,000
20,000
40,000
-
-
-
80,000
Maintenance
-
1,000
3,000
7,000
11,000
15,000
Risk
(2,000)
(3,400)
(6,200)
(3,800)
(1,800)
Replacement
(1,400)
(3,000)
(6,200)
(7,000)
(7,800)
Total
-
(2,400)
(3,400)
(5,400)
200
5,400
Cemetery Driveway Resurfacing
30+ 15,000
-
-
-
-
-
15,000
Maintenance
-
300
600
900
1,200
1,500
Risk
(1,500)
(1,500)
(1,350)
(1,350)
(1,200)
Replacement
(4,500)
(4,650)
(4,800)
(4,950)
(5,100)
Total
(5,700)
(5,550)
(5,250)
(5,100)
(4,800)
229
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life
Capital
List of Prolects
Years FY 2020-21
FY 2021-22
FY 2022-23
FY 2023-24
FY 2024-25
FY 2025-26
Totals
Public Facilities Department (Continued)
Cemetery Columbarium Niches
30+ 45,000
45,000
-
-
-
-
90,000
Maintenance
-
900
2,700
4,500
6,300
8,100
Efficiency
(4,500)
(8,550)
(7,650)
(6,750)
(5,850)
Risk
(4,500)
(8,550)
(7,650)
(6,750)
(5,850)
Replacement
(9,000)
(18,450)
(19,350)
(20,250)
(21,150)
Total
-
(17,100)
(32,850)
(30,150)
(27,450)
(24,750)
Bench Seats and Monuments
5 $20,000
$0
$0
$0
$0
$0
$20,000
Maintenance
-
1,400
2,800
4,200
5,600
7,000
Efficiency
(2,000)
(1,200)
(400)
400
800
Risk
(2,000)
(1,200)
(400)
-
-
Rep/acement
(1,000)
(1,200)
(1,400)
(1,600)
(1,800)
Total
-
(3,600)
(800)
2,000
4,400
6,000
Facility Maintenance Equipment
10 $13,500
$40,000
$0
$0
$0
$0
53,500
Maintenance
-
405
2,010
3,615
5,220
6,825
Efficiency
(1,350)
(5,080)
(4,010)
(2,940)
(1,870)
Risk
(1,350)
(5,080)
(4,010)
(2,940)
(1,870)
Replacement
(1,350)
(5,485)
(6,020)
(6,555)
(7,090)
Total
-
(3,645)
(13,635)
(10,425)
(7,215)
(4,005)
Facility Maintenance Vehicles
10 65,000
-
-
-
-
-
65,000
Maintenance
-
1,950
3,900
5,850
7,800
9,750
Efficiency
-
(6,500)
(5,200)
(3,900)
(2,600)
(1,300)
Risk
-
(6,500)
(5,200)
(3,900)
(2,600)
(1,300)
Replacement
-
(6,500)
(7,150)
(7,800)
(8,450)
(9,100)
Total
-
(17,550)
(13,650)
(9,750)
(5,850)
(1,950)
Facility Maintenance Repairs
10 6,800
-
-
-
-
-
6,800
Maintenance
-
204
408
612
816
1,020
Efficiency
(680)
(544)
(408)
(272)
(136)
Risk
-
(680)
(544)
(408)
(272)
(136)
Total
-
(1,156)
(680)
(204)
272
748
Leisure Services Department
Facility Repairs
n/a -
18,300
-
-
-
-
18,300
Maintenance Equipment
7 29,000
13,000
-
14,000
-
-
56,000
Maintenance
-
1,450
3,550
5,650
8,450
11,250
Efficiency
(2,900)
(3,330)
(2,070)
(2,210)
(1,690)
Risk
(2,900)
(3,330)
(2,070)
(2,210)
(1,110)
Replacement
(2,030)
(3,230)
(3,650)
(5,050)
(5,610)
Total
-
(6,380)
(6,340)
(2,140)
(1,020)
2,840
Park Identification Signage
7 30,000
30,000
-
-
-
-
60,000
Maintenance
-
1,500
4,500
7,500
10,500
13,500
Risk
(3,000)
(5,100)
(3,300)
(1,500)
(300)
Replacement
(2,100)
(4,500)
(5,100)
(5,700)
(6,300)
Total
-
(3,600)
(5,100)
(900)
3,300
6,900
Parks Division Vehicles
7 34,000
-
34,000
34,000
34,000
-
136,000
Maintenance
-
1,700
3,400
6,800
11,900
18,700
Risk
(3,400)
(2,380)
(4,760)
(6,120)
(7,140)
Replacement
(2,380)
(2,720)
(5,440)
(8,500)
(11,900)
Total
-
(4,080)
(1,700)
(3,400)
(2,720)
(340)
Playground Improvements
5 70,000
40,000
40,000
110,000
40,000
80,000
380,000
Maintenance
-
4,900
12,600
23,100
41,300
62,300
Efficiency
(7,000)
(8,200)
(7,800)
(12,800)
(7,800)
Risk
(7,000)
(8,200)
(7,800)
(14,200)
(11,400)
Replacement
(3,500)
(6,200)
(9,300)
(16,300)
(20,900)
Total
-
(12,600)
(10,000)
(1,800)
(2,000)
22,200
Park Improvements
20 20,000
20,000
20,000
20,000
20,000
20,000
120,000
Maintenance
-
400
1,200
2,400
4,000
6,000
Risk
(2,000)
(3,800)
(5,400)
(6,800)
(8,000)
Replacement
-
(4,000)
(8,200)
(12,600)
(17,200)
(22,000)
Total
(5,600)
(10,800)
(15,600)
(20,000)
(24,000)
230
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life
List of Proiects
Years
FY 2020-21
Leisure Services Department (Continued)
Barber St. Lightning System
30+
24,000
Maintenance
-
Risk
-
Replacement
-
Total
-
Stormwater Department
Stormwater Master Plan
n/a
200,000
Stormwater Equipment
7
77,050
Maintenance
-
Efficiency
Risk
Replacement
Total
-
Stormwater Heavy Equipment
10
165,000
Maintenance
-
Efficiency
Risk
Replacement
Total
-
Slip Lining
n/a
100,000
Swale/Driveway/Culvert Repairs
n/a
100,000
Canal Restoration
n/a
500,000
Concha Dam Repairs
30+
-
Maintenance
Efficiency
Risk
Replacement
Total
Tulip Drive Crossing
30+
Maintenance
Efficiency
Risk
Replacement
Total
-
Bayfront Road Crossing
30+
-
Maintenance
-
Efficiency
-
Risk
-
Rep/acement
-
Total
-
Ocean Cove Drainage
30+
-
Maintenance
-
Efficiency
-
Risk
-
Rep/acement
-
Total
-
Golf Course
Driving Range Equipment
7
-
Maintenance
-
Risk
-
Replacement
-
Total
-
Irrigation Software Upgrade
5
14,000
Maintenance
-
Eficiency
Risk
Replacement
Total
FY 2021-22
FY 2022-23
FY 2023-24
FY 2024-25
FY 2025-26
1,200
2,400
3,600
4,800
6,000
(2,400)
(1,680)
(960)
(240)
-
(1,680)
(1,920)
(2,160)
(2,400)
(2,640)
(2,880)
(1,200)
480
2,160
3,360
3,100
55,000
58,000
-
-
3,853
7,860
14,618
24,275
33,933
(7,705)
(5,704)
(8,799)
(10,545)
(7,832)
(7,705)
(5,704)
(8,799)
(10,545)
(6,291)
(5,394)
(6,381)
(11,033)
(16,444)
(18,376)
(16,951)
(9,928)
(14,013)
(13,258)
1,434
-
-
225,000
-
-
4,950
9,900
14,850
26,550
38,250
(16,500)
(13,200)
(9,900)
(29,100)
(21,300)
(16,500)
(13,200)
(9,900)
(29,100)
(21,300)
(16,500)
(18,150)
(19,800)
(43,950)
(47,850)
(44,550)
(34,650)
(24,750)
(75,600)
(52,200)
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
500,000
500,000
500,000
500,000
500,000
800,000
-
-
-
-
-
16,000
32,000
48,000
64,000
(80,000)
(72,000)
(64,000)
(56,000)
(80,000)
(72,000)
(64,000)
(56,000)
(160,000)
(168,000)
(176,000)
(184,000)
-
(304,000)
(280,000)
(256,000)
(232,000)
250,000
-
-
-
-
5,000
10,000
15,000
(25,000)
(22,500)
(20,000)
(25,000)
(22,500)
(20,000)
(50,000)
(52,500)
(55,000)
(95,000)
(87,500)
(80,000)
250,000
-
-
-
5,000
10,000
(25,000)
(25,000)
(25,000)
(25,000)
(75,000)
(77,500)
(120,000)
(117,500)
350,000
-
-
7,000
-
(35,000)
-
(35,000)
-
(105,000)
-
-
(168,000)
5,290
-
-
-
-
-
265
529
794
1,058
(529)
(370)
(212)
(53)
(370)
(423)
(476)
(529)
(635)
(265)
106
476
980
1,960
2,940
3,920
4,900
(1,400)
(840)
(280)
280
560
(1,400)
(840)
(280)
-
-
(700)
(840)
(980)
(1,120)
(1,260)
(2,520)
(560)
1,400
3,080
4,200
Capital
Totals
24,000
200,000
193,150
390,000
600,000
600,000
3,000,000
800,000
250,000
250,000
350,000
5,290
14,000
231
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life
Capital
List of Projects
Years
FY 2020-21
FY 2021-22
FY 2022-23
FY 2023-24
FY 2024-25
FY 2025-26
Totals
Airport
Construct Taxi Lane
30+
569,264
-
-
-
-
-
569,264
Maintenance
-
28,463
56,926
85,390
113,853
142,316
Risk
(56,926)
(39,848)
(22,771)
(5,693)
-
Rep/acement
(39,848)
(45,541)
(51,234)
(56,926)
(62,619)
Total
(68,312)
(28,463)
11,385
51,234
79,697
Construction of Square Hangars
30+
885,282
-
-
-
-
885,282
Maintenance
-
8,853
17,706
26,558
35,411
Revenue
(15,000)
(15,000)
(15,000)
(15,000)
Total
(6,147)
2,706
11,558
20,411
Establish Sewer Service
30+
1,000,000
-
-
-
-
-
1,000,000
Maintenance
-
10,000
20,000
30,000
40,000
50,000
Risk
(100,000)
(100,000)
(90,000)
(90,000)
(80,000)
Replacement
-
(300,000)
(310,000)
(320,000)
(330,000)
(340,000)
Total
(390,000)
(390,000)
(380,000)
(380,000)
(370,000)
Economic Development Hangar
30+
1,000,000
-
-
-
-
1,000,000
Maintenance
-
10,000
20,000
30,000
40,000
Revenue
(25,000)
(25,000)
(25,000)
(25,000)
(25,000)
Total
(25,000)
(15,000)
(5,000)
5,000
15,000
Rehab Taxiway Alpha Apron
30+
290,000
-
-
-
-
290,000
Maintenance
-
14,500
29,000
43,500
58,000
Risk
(29,000)
(20,300)
(11,600)
(2,900)
Replacement
(20,300)
(23,200)
(26,100)
(29,000)
Total
(34,800)
(14,500)
5,800
26,100
Rehab Runway 05/23
30+
2,200,000
-
-
-
2,200,000
Maintenance
-
110,000
220,000
330,000
Risk
(220,000)
(154,000)
(88,000)
Replacement
(154,000)
(176,000)
(198,000)
Total
-
(264,000)
(110,000)
44,000
Apron Reconstruction
30+
150,000
-
-
150,000
Maintenance
-
-
7,500
15,000
Risk
(15,000)
(10,500)
Replacement
(10,500)
(12,000)
Total
-
(18,000)
(7,500)
Front Counter Renovations
24,000
-
-
-
-
-
24,000
Maintenance
30+
-
240
480
720
960
12,000
Efficiency
(2,400)
(2,400)
(2,160)
(2,160)
(1,920)
Replacement
3,150
Total
(2,160)
(1,920)
(1,440)
(1,200)
13,230
Totals
-
(1,427,763)
(2,648,711)
(3,520,924)
(3,825,829)
(3,567,020)
27,556,166
232
Cm' of
SEB�T!�N
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN, FLORIDA
AN N UAL B U DG ET
FISCAL YEAR 2020-2021
SCHEDULES
233
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGEI1
SCHEDULE ONE
SUMMARY OF MILLAGE RATES AND TAX COLLECTIONS
Fiscal Year
Millage Rate
Tax Collection
1998
6.9000
2,810,622
1999
6.5000
2,729,769
2000
5.0000
2,323,566
2001
5.0000
2,514,960
2002
4.5904
2,526,276
2003
4.5904
2,752,423
2004
4.5904
3,169,977
2005
4.5904
3,729,917
2006
3.9325
4,306,213
2007
3.0519
4,537,100
2008
2.9917
4,645,663
2009
3.3456
4,276,800
2010
3.3456
3,716,797
2011
3.3041
3,144,864
2012
3.3041
2,799,146
2013
3.7166
2,947,248
2014
3.7166
2,975,299
2015
3.8556
3,295,549
2016
3.8556
3,530,235
2017
3.8000
3,726,976
2018
3.4000
3,797,124
2019
3.1514
3,814,314
2020
2.9399
3,881,497
2020
3.1514
4,483,724
Estimated
234
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET1
SCHEDULE TWO
LONG TERM DEBT SERVICE DETAIL
Descriution
Notes Payable Outstanding as of 09/30/20:
$2,630,000 Stormwater Utility Bank Notes
$1,689,000 Paving Improvements Bank Notes
$313,152 Golf Cart Lease Purchase
Total Debt Service Payments
FY 2020-21
Date of
Total
Issue
Princiaal
Interest
Debt Service
12/18/2013
$387,000
$13,529
$400,529
05/11/2012
233,000
10,340
243,340
08/31/2017
53,602
2,789
56,391
235
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'I'I
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE
$5,630,000 Stormwater Utility Bank Notes
Date
Principal
Interest
Total
Fiscal Year Total
11 /01 /2020
$0
$6,764.30
$6,764.30
05/01/2021
$387,000.00
$6,764.30
$393,764.30
$400,528.60
11/01/2021
$0
$3,416.75
$3,416.75
05/01/2022
$395,000.00
$3,416.75
$398,416.75
$401,833.50
Total
$782,000.00
$20,362.10
$802,362.10
$802,362.10
$2,296,000 Paving Improvements Promissory Notes
Date
Principal
Interest
Total
Fiscal Year Total
12/01/2020
$116,000.00
$5,732.70
$121,732.70
06/01/2021
$117,000.00
$4,607.50
$121,607.50
$243,340.20
12/01 /2021
$118,000.00
$3,472.60
$121,472.60
06/01 /2022
$119,000.00
$2,328.00
$121,328.00
$242,800.60
02/01 /2022
$121,000.00
$1,173.70
$122,173.70
$122,173.70
Total
$591,000.00
$17,314.50
$608,314.50
$608,314.50
$313,152 Golf Cart 60 Month Lease Purchase
Date Principal Interest Total Fiscal Year Total
12 Months of 2021 $53,601.60 $2,788.80 $56,390.40 $56,390.40
11 Months of 2022 $50,801.33 $889.87 $51,691.20 $51,691.20
Total $104,402.93 $3,678.67 $108,081.60 $108,081.60
236
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
SCHEDULE FOUR
OPERATING LEASE PAYMENTS SCHEDULE
Operating Lease Description
FY 2020-21
FY 2021-22
FY 2022-23
FY 2022-23
FY 2023-24
Governmental Funds:
Airport Land Lease for Pickle Ball Facility
$ 11,325
$ 11,325
$ 11,325
$ 11,325
$ 11,325
Airport Land Lease for Stormwater Compound
6.000
6.000
6.000
6,000
6,000
Total Governmental Activities Lease Payments
$ 17,325
$ 17,325
$ 17,325
$ 17,325
$ 17,325
Business -type Activities:
Airport Land Lease by Golf Course
$ 106.000
$ 106.000
106,000
106,000
106,000
Total Business -type Activities Lease Payments
$ 106,000
$ 106,000
$ 106,000
$ 106,000
$ 106,000
237
GENERALFUND
PROJECTED BALANCES
FISCAL YEARS 2021-2026
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
FY 23-24
FY 24-25
FY 25-26
Property Taxes (See Calculations Below), 5% Growth
$
3,941,541
$ 4,001,929
$ 4,563,724
$ 4,791,910
$ 5,031,506
$ 5,283,081
$ 5,547,235
$ 5,824,597
Franchise Fees (Flat 19-20, 4.5% 20-21, 3.5% Growth)
1,343,744
1,399,140
1,462,101
1,513,275
1,566,239
1,621,058
1,677,795
1,736,517
Utility Service Tax (Flat 19-20, 4.5% 20-21, 3.5% Growth)
2,882,460
2,988,314
3,122,777
3,232,074
3,345,197
3,462,279
3,583,458
3,708,879
Intergovernmental (-21.2 % 6 Mo.19-20, 4.5% 20-21, 3.5 Growth)
3,081,248
2,608,646
2,341,085
2,423,023
2,507,829
2,595,603
2,686,449
2,780,475
Investment Income(Same 19-20, 1 % Growth)
155,213
61,500
61,500
62,115
62,736
63,364
63,997
64,637
Other Revenue (2% Growth)
957,375
1,096,646
1,126,233
1,148,758
1,171,733
1,195,167
1,219,071
1,243,452
Charges to Cemetery
55,000
80,000
85,000
90,000
90,000
90,000
90,000
90,000
Transfers from Golf Course
-
26,901
35,000
35,000
35,000
35,000
35,000
35,000
Transfers from Airport
23,928
25,000
150,000
-
-
-
-
-
FEMA and State Reimbursements
532,620
14,706
193,666
-
-
-
-
-
GENERAL FUND REVENUE
$
12,973,129
$ 12,302,782
$13,141,086
$ 13,296,155
$ 13,810,239
$ 14,345,551
$ 14,903,005
$ 15,483,558
Personnel (Insurance (3%) Then 5%, Pay 0%. Then 2.5%)
$
9,228,444
$ 9,728,850
$ 9,867,955
$ 10,149,179
$ 10,437,433
$ 10,732,893
$ 11,035,740
$ 11,346,158
Operating Expenditures
2,573,882
2,833,102
2,772,319
2,772,319
2,772,319
2,772,319
2,772,319
2,772,319
Total Operation and Maintenance
$
11,802,326
$ 12,561,952
$12,640,274
$ 12,921,498
$ 13,209,752
$ 13,505,212
$ 13,808,059
$ 14,118,477
Transfers to Other Funds
23,244
4,691
City Clerk Equipment
13,983
2,310
'
MIS Equipment
24,320
912
Police Personnel Equipment
59,224
74,853
35,600
56,000
32,500
20,000
36,000
39,500
Police Early Warning System
14,650
COPE Vehicles Graphic Wrap
5,000
Public Works Roads Equipment
55,743
48,400
Public Works Roads Vehicle
39,190
Public Facilities Fleet Equipment
9,595
2,800
9,880
4,800
Cemetery Bench Seats and Monuments
20,000
Public Facilities Maintenance Equipment
18,374
13,500
40,000
Public Facilities Repairs
42,525
6,800
Leisure Services Facility Repairs
18,300
Leisure Services Parks Equipment
67,159
27,588
29,000
13,000
14,000
Leisure Services Vehicles
73,481
67,580
34,000
34,000
34,000
34,000
Leisure Services Parks Securitiy Cameras
10,000
Leisure Services Friendship Park Tennis Courts
30,000
Leisure Services Barber Street Shed
10,000
Community Development Sustainable Sebastian
16,500
Community Development Plotter/Scanner
14,650
TOTAL EXPENDITURES FY 19
$
12,147,449
TOTAL EXPENDITURES FY 20
$ 12,898,591
TOTAL EXPENDITURES FY 21
$12.854,184
TOTAL EXPENDITURES FY 22
$ 13,058,678
TOTAL EXPENDITURES FY 23
$ 13,281,052
TOTAL EXPENDITURES FY 24
$ 13,573,212
TOTAL EXPENDITURES FY 25
$ 13,878,059
TOTAL EXPENDITURES FY 26
$ 14,157,977
BEGINNING UNRESTRICTED RESERVE BALANCE
$
5,373,381
$ 6,199,061
$ 5,603,252
$ 5,890,154
$ 6,127,631
$ 6,656,819
$ 7,429,158
$ 8,454,104
TOTAL REVENUES
12,973,129
12,302,782
13,141,086
13,296,155
13,810,239
14,345,551
14,903,005
15,483,558
TOTAL EXPENDITURES
12,147,449
12,898.591
12,854,184
13,058,678
13,281,052
13,573,212
13,878,059
14,157,977
UNRESTRICTED RESERVE BALANCE PER CAFR
$
6,199,061
$ 5,603,252
$ 5,890,154
$ 6,127,631
$ 6,656,819
$ 7,429,158
$ 8,454,104
$ 9,779,684
Assigned Funds (Inventory, Prepaids & Receivables)
860,621
810,621
660,621
635,621
610,621
585,621
560,621
535,621
Available for Emergencies
$
5,338,440
$ 4,792,631
$ 5,229,533
$ 5,492,010
$ 6,046,198
$ 6,843,537
$ 7,893,483
$ 9,244,063
Revenue vs Expenditures
286,902
237,477
529,188
772,339
1,024,946
1,325,580
Increase Cemetery Transfer $51K 20-21 Then to $90K Total
Note: Begin in 20-21 paying down Loans from Golf Course by $35K per year.
3 % Raises, $36K Incentive, (3%) Insurance in 20-21. Then 2.5 % Raises 5 % Insurance.
238
LOCAL OPTION GAS TAX FUND
PROJECTED BALANCES
FISCAL YEARS 2021-2026
FY 18-19
FY 19-20
FY 20-21
FY 21.22
FY 22-23
FY 23-24
FY 24.25
FY 25-26
Local Option Gas Taxes(20-21 Flat, then 4% Growth)
$
711,023
$ 710,000
$ 710,000
$ 738,400
$ 767,936 $
798,653
$ 830,600 $
863,824
FOOT Lighting Agreement
13,295
13,694
14,105
14,528
14,964
15,413
15,875
16.351
Investment Income
8,902
10,770
13,808
10,263
9,326
7,730
9,242
11,145
Total Revenues
$
733,220
$ 734,464
$ 737,913
$ 763,191
$ 792,226 $
821,796
$ 855,717 $
891,320
R/R Crossing Maintenance
$
48,344
$ 5,400
$ 5,400
$ 5,400
$ 5,400 $
5,400
$ 5,400 $
5,400
Road Condition Assessment
11,500
38,900
Road Signs and Markings
19,011
-
-
-
-
-
-
-
Sidewalk Construction and Repair
1,350
-
-
-
-
-
-
-
TotalOperationaland Maintenance
$
80,205
$ 5,400
$ 5,400
$ 5,400
$ 44,300 $
5,400
$ 5,400 $
5,400
Debt Payment - Final FY22.23
243,187
243,802
243,340
242,801
122,174
Paint Striping Machine/Trailer
Concrete Planer/Dust Vacuum
Indian River Drive Repaving/Improvements
_
53,419
Riverview Park Sidewalks
46,581
Street Repaving
370,643
TOTAL EXPENDITURES FY19
$
747,454
Track Skid Steer
106,000
6 Year Street Repaving Program
108,850
400,000
350,000
600,000
600,000
600,000
600,000
TOTAL EXPENDITURES FY20
$ 510,633
School Zone Lights
46,510
Update City Street Signs
81,000
Sidewalk Construction/Repair
100,000
100,000
100,000
100,000
100,000
100,000
Wheel Loader
130,000
Tandum Axle Dump Truck
115,000
Brush Truck
50,000
Pavement Marking Unit
85,000
TOTAL EXPENDITURES FY21
$ 1,006,250
TOTAL EXPENDITURES FY22
$ 863,201
TOTAL EXPENDITURES FY23
$ 951,474
TOTAL EXPENDITURES FY24
$
705,400
TOTAL EXPENDITURES FY25
$ 705.400
TOTAL EXPENDITURES FY26
$
705,400
BEGINNING FUND BALANCE
$
553,344
539,111
762,942
494,605
394,595
235,346
351,742
502,059
BUDGET RESERVE - 5 % OF EXPENSES
25,213
13,342
38,146
31,020
41,465
35,270
35,270
35,270
UNRESTRICTED RESERVE BALANCE
$
528,131
$ 525,769
$ 724,797
$ 463,585
$ 353,130 $
200,076
$ 316,472 $
466,789
TOTAL REVENUES
733,220
734,464
737,913
763,191
792,226
821,796
855,717
891,320
TOTAL EXPENDITURES -TRANSFERS
747,454
510,633
1,006,250
863,201
951,474
705,400
705,400
705,400
ENDING FUND BALANCE
$
513,897
$ 749,600
$ 456,459
$ 363,575
$ 193,881 $
316,472
$ 466,789 $
652,709
239
DISCRETIONARY SALES TAX FUND (DST)
PROJECTED BALANCES
FISCAL YEARS 2021-2026
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
FY 23-24
FY 24-25
FY 25-26
DST Revenue (3.9%> 20-21, then 4.5 % Growth)
$ 3,524,825 $
3,426,818
$ 3,581,025
$ 3,742,171
$
3,910,569
$ 4,086,544
$ 4,270,439
$ 4,462,608
Principal from $285,000 Airport Advance 09/29/08
6,730
6,999
7,279
7,570
7,873
10,188
10,596
10,596
Interest from $285,000 Airport Advance
11,270
11,001
10,721
10,430
10,127
9,812
9,404
9,404
Principal from $267,511Airport Advance 01/05/11
1,946
2,024
2,105
8,189
8,517
8,858
9,212
9,212
Interest from $267,511 Airport Advance
10,554
10,476
10.395
10,311
9,983
9,642
9,288
9,288
Investment Income
85,250
42,999
58,678
26,838
33,255
33,269
44,598
61,899
DST PROJECT REVENUE
$ 3,640,575 $
3,500,317
$ 3.670,203
$ 3,805,508
$
3,980,324
$ 4,158,313
$ 4,353,536
$ 4,563,008
Stormwater Debt (Retires 5/01122)
$ 402,914 $
401,355
$ 400,961
$ 233,403
$
-
$ -
$ -
Server/Host Update
43,196
43,195
43,195
43,195
43,195
City Computers
1.386
10,000
35,000
45,000
35,000
45,000
35,000
45,000
Police Computers
34,376
75,000
-
-
-
-
-
-
Audio Visual Equipment
5,000
75,000
-
-
-
-
-
COSty Equipment
10,000
10,000
10,000
10,000
10,000
10,000
Phone System
100,000
Network Infrastructure
-
26,804
39,000
30,000
30,000
30,000
30,000
30,000
Over -the -Air Connections
-
10.000
20,000
Core and Remote Switches
25,000
20,000
Firewall Software
2,893
Police Vehicles
412,613
355,000
373,500
300,000
305,000
310,000
315,000
320,000
Speed Trailers
13,530
Police Evidence Building/Fixtures
49,904
40,000
Police Dispatch Equipment
73,050
191,000
Street Reconstruction
320,469
500,000
Roads Division Heavy Equipment
51,462
CavGor Boat Parking Paving Completion
56,810
Facilities Maintenance Truck
65,000
Public Facilities Compound
5,088,899
1,250,000
1,250,000
1,000,000
City Emergency Generators
24,118
175,247
Four Post Hydraulic Litt
11,536
Pickle Ball Courts
120,751
Community Center Offices
40,000
Barber Street Lightning System
24,000
Purchase 190 Sebastian Blvd.
1,842
Harrison Street Park Plaza
270,000
250,000
N. Central Avenue Event Plaza Design
40,000
250,000
250,000
Tree Protection Plan
135,000
135,000
Working Watertront Phase 2A Enhancements
6,320
25,700
Working Waterfront Phase 3 Parking Lot
19,671
Oyster Pointe Drainage
36,567
Tiki Bar Drainage
43,768
Canal Restoration
250,000
500,000
500,000
500,000
500,000
500,000
500,000
Stonecrop Drainage
12,425
33,645
Slip Lining
100,000
100,000
100,000
100.000
100.000
100,000
Renovate Golf lees (Transfer to Golf Course)
50.000
Golf Clubhouse Water Hookup (Transfer to Golf Course)
60,000
Airport Master Plan Design/Environmental Study
2,800
Airport Shade Hangars
112,890
Taxiway "C","D" and "E" Construction
114,047
64,027
Security Cameras
47,843
Construction of Hangar "D"
13,840
250,000
Taxi Lane/Taxiway Alpha Design
3,199
Construct Taxi Lane
24,963
Establish Sewer Services
200,000
Economic Development Hangar
500,000
Construct Square Hangars
176,679
Rehab Taxiway Alpha Apron
58,000
Rehab runway 05123
110,000
Apron Reconstruction
30,000
TOTAL EXPENDITURES FY 19
1,1510,b46
TOTAL EXPENDITURES FY 20
!,bbb,351
TOTAL EXPENDITURES FY 21
2,930,b19
TOTAL EXPENDITURES FY 22
3,891,21t
TOTAL EXPENDITURES FY 23
41553,195
TOTAL EXPENDITURES FY 24
2,U93,19b
TOTAL EXPENDITURES FY 25
1,U1U,000
TOTAL EXPENDITURES FY 26
b,5tit1,UU8
BEGINNING FUND BALANCE
$ 3,554,598 $
5.584,627
$ 1,519,593
$ 2,254,177
$
2,168,408
$ 3,495,538
$ 5,560.655
$ 8,904,192
BUDGET RESERVE - 5 % OF EXPENSES
80,527
378,268
146,781
194,564
132,660
104,660
50,500
-
RESERVE FOR ADVANCES
514,424
505,401
496,017
480,258
463,868
444,822
425,014
405,206
UNRESTRICTED RESERVE BALANCE
$ 2,959,647 $
4,700,958
$ 876,795
$ 1,579,355
$
1,571.881
$ 2,946,056
$ 5,085,141
$ 8,498,986
TOTAL REVENUES
3,640,575
3,500,317
3,670,203
3,805,508
3,980,324
4,158,313
4,353,536
4,563,008
TOTAL EXPENDITURES+DEBT+TRANSFERS
1,610,546
7,565,351
2,935.619
3.891,277
2,653,195
2,093,195
1,010,000
-
ENDING FUND BALANCE
$ 4,989,676 $
635,925
$ 1,611,379
$ 1,493,587
$
2,899,010
$ 5,011.174
$ 8.428.678
$ 13,061,993
Cash on Hand
$ 5,070,203 $
1,014.192
$ 1,758,160
$ 1.688,150
$
3,031,670
$ 5,115,833
$ 8,479,178
$ 13,061,993
Advances to Other Funds - Balance After FY 25-26:
$285,000 Airport
Advance 09/29/08
213,919
$267,511 Airport
Advance 01/05/11
191,287
$ 405,206
Tax Increment from City
Tax Increment from County
Rents
Clambake Donation to Riverfront Sidewalks
Transfer for Crabby Bill's Roof Repair (From R&R Account)
Lagoon Council Sewer Connection Grant
Investment Income
PROJECTED REVENUE
Waterfront Renovations/Expenses (Crabby Bills)
Facade/Sign Improvement Program
Sewer Connection Program
Special Events
Operating Expenditures
Update CRA Master Plan
Wayfinding Signage
Working Waterfront
Riverview Park Sidewalk Replacement
Tree Plan Consultant/Tree Program
TOTAL EXPENDITURES FY19
TOTAL EXPENDITURES FY20
TOTAL EXPENDITURES FY21
TOTAL EXPENDITURES FY22
TOTAL EXPENDITURES FY23
TOTAL EXPENDITURES FY24
TOTAL EXPENDITURES FY25
TOTAL EXPENDITURES FY26
BEGINNING FUND BALANCE
ANNUALREVENUES
ANNUAL EXPENDITURES
ENDING FUND BALANCE
Detail on Ooeratina Expenditures:
Indian River County Tax Assessor
City of Sebastian Administration
Landscaping
Other Contractual
Submerged Land Lease
Travel
Training and Education
Legal Advertisements
Supplies
CRA Association
Florida Redevelopment Association Dues
Landfill Fee for Fisherman's Landing
Total Operating Expenditures
RIVERFRONT CRA FUND
PROJECTED BALANCES
FISCAL YEARS 2021-2026
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
FY 23-24
FY 24-25
FY 25-26
$ 183,130
$ 182,732
$ 208,819
$ 219,260
$ 230,223
$ 241,734
$ 253,821
$ 266,512
201,086
220,508
235,065
246,818
259,159
272,117
285,723
300,009
36,000
36,000
36,000
36,000
36,000
36,000
36,000
36,000
3,000
20,457
59,008
• 100,000
100,000
100,000
100,000
14,101
18,750
10.331
25,428
26,765
49,583
54,670
81,873
$ 516,782
$ 557,990
$ 490,215
$ 627,506
$ 552,147
$ 699,434
$ 630,213
$ 784,394
$ 35.466
$ 18,753
$ 20,000
$ 20,000
$ 20,000
$ 20,000
$ 20,000
$ 20,000
-
15,000
40,000
40,000
40,000
40,000
40,000
40,000
170,253
200,000
-
200,000
-
200,000
-
200,000
43,460
40,000
48,500
48,500
48,500
48,500
48,500
48,500
261,828
270,937
191.717
183,009
185,781
188,637
191,578
194.608
35,780
-
-
113,000
-
45,000
-
32,041
19,705
$ 566,492
$ 689,731
$ 345,217
$ 491,509
$ 294,281
$ 497,137
$ 300,078
$ 503,108
$ 443,814
$ 394,104
$ 262,363
$ 407,361
$ 543,358
$ 801,224
$ 1,003,521
$ 1,333,656
516,782
557.990
490,215
627,506
552,147
699,434
630,213
784,394
566,492
689,731
345,217
491,509
294,281
497,137
300,078
503,108
$ 394,104
$ 262,363
$ 407,361
$ 543,358
$ 801,224
$ 1,003,521
$ 1,333,656
$ 1,614.942
$ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000
90,372 99,076 89,725 92,417 95,189 98,045 100,986 104.016
156,444 160,000 78,222 78,222 78,222 78,222 78,222 78,222
- - 10,500 - - - - -
5,480 4,200 4,300 4,300 4,300 4,300 4,300 4,300
- - 500 - - - - -
- 395 400 - - - - -
569 200 1,000 1,000 1,000 1,000 1,000 1,000
365 - - - - - - -
175 175 175 175 175 175 175 175
495 495 495 495 495 495 495 495
2,928 1,396 1,400 1,400 1,400 1,400 1,400 1,400
$ 261,828 $ 270,937 $ 191,717 $ 183,009 $ 185,781 $ 188,637 $ 191,578 $ 194,608
241
PARKING IN LIEU OF FUND
PROJECTED BALANCES
FISCAL YEARS 2021-2026
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
FY 23-24
FY 24-25
FY 25-26
Payments in Lieu of Parking
$
-
$
500
$
3,000
$
3,000
$
3,000
$
3,000
$
2,500
$
Investment Income
1,393
1,344
1,376
1,493
1,601
1,711
1,824
1,928
PROJECTED REVENUE
$
1,393
$
1,844
$
4,376
$
4,493
$
4,601
$
4,711
$
4,324
$
1,928
Expenditures:
None Programmed
PROJECTED DISBURSEMENTS
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
NONEXPENDABLE TRUST FUND:
BEGINNING FUND BALANCE
$
54,598
$
55,991
$
57,835
$
62,211
$
66,704
$
71,305
$
76,016
$
80,340
REVENUES
1,393
1,844
4,376
4,493
4,601
4,711
4,324
1,928
EXPENDITURES
-
-
-
-
-
-
-
-
ENDING FUND BALANCE
$
55,991
$
57,835
$
62,211
$
66,704
$
71,305
$
76,016
$
80,340
$
82,269
242
RECREATION IMPACT FEE FUNDS
PROJECTED BALANCES
FISCAL YEARS 2021-2026
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
FY 23-24
FY 24-25
FY 25-26
Recreation Impact Fees
$
129,550
$
150,000
$ 150,000
$ 150,000
$ 150,000
$
150,000
$
150,000
$
150,000
Investment Income
14,251
7,024
5,000
5,663
8,946
13,893
15,588
20,867
PROJECTED REVENUE
$
143,801
$
157,024
$ 155,000
$ 155,663
$ 158,946
$
163,893
$
165,588
$
170,867
Community Center (Paving/Drainage/Ligl
$
6,160
$
-
$ -
$ -
$ -
$
-
$
-
$
-
AII Inclusive Dock
-
40,000
Football Field Restrooms
137,172
Pickle Ball (Also See DST)
120,751
302,072
Bark Park Shade Structure
129
13,871
Park Improvements
12,487
20,000
20,000
20,000
20,000
20,000
20,000
20,000
Park Identification Signage
22,990
82,010
30,000
30,000
TOTAL EXPENDITURES FY 19
$
299,689
Barber Street Football Bleachers
20,000
Barber Street Baseball Dugouts
80,000
Barber Street Fencing
93,000
Playground Improvements
70,000
40,000
40,000
110,000
40,000
80,000
TOTAL EXPENDITURES FY 20
$
650,953
TOTAL EXPENDITURES FY 21
$ 120,000
TOTAL EXPENDITURES FY 22
$ 90,000
TOTAL EXPENDITURES FY 23
$ 60,000
TOTAL EXPENDITURES FY 24
$
130,000
TOTAL EXPENDITURES FY 25
$
60,000
TOTAL EXPENDITURES FY 26
$
100,000
BEGINNING FUND BALANCE
$
653,069
$
497,181
$ 3,252
$ 38,252
$ 103,915
$
202,861
$
236,754
$
342,342
TOTAL REVENUES
143,801
157,024
155,000
155,663
158,946
163,893
165,588
170,867
TOTAL EXPENDITURES
299,689
650,953
120,000
90,000
60,000
130,000
60,000
0
ENDING FUND BALANCE
$
497,181
$
3,252
$ 38,252
$ 103,915
$ 202,861
$
236,754
$
342,342
$
513,209
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
FY 23-24
FY 24-25
FY 25-26
BEGINNING FUND BALANCE:
Zone A
$
109,404
$
41,809
$ 46
$ 5,817
$ 14,279
$
43,452
$
46,856
$
77,877
Zone B
136,776
108,781
363
15,621
35,366
76,270
91,868
135,792
Zone C
114,001
78,474
2,771
1,733
19,660
39,275
32,400
12,489
Zone D
292,888
268,116
71
20,081
39,610
48,863
70,629
121,183
All Zones
$
653,069
$
497,180
$ 3,251
$ 43,251
$ 108,914
$
207,860
$
241,753
$
347,341
Recreation Impact Fees
Zone A
$
13,730
$
10,000
$ 15,000
$ 30,000
$ 30,000
$
30,000
$
30,000
$
30,000
Zone B
28,059
15,000
15,000
40,000
40,000
40,000
40,000
40,000
Zone C
26,268
30,000
30,000
20,000
20,000
20,000
20,000
20,000
Zone D
61,491
95,000
95,000
60,000
60,000
60,000
60,000
60,000
All Zones
$
129,550
$
150,000
$ 150,000
$ 150,000
$ 150,000
$
150,000
$
150,000
$
150,000
Investment Income
Zone A
$
5,672
$
591
$ 71
$ 762
$ 1,173
$
2,904
$
3,021
$
4,679
Zone B
1,276
1,537
558
2,045
2,905
5,098
5,923
8,158
Zone C
1,540
1,109
4,262
227
1,615
2,625
2,089
750
Zone D
5,764
3,788
110
2,629
3,253
3,266
4,554
7,280
All Zones
$
14,251
$
7,024
$ 5,000
$ 5,663
$ 8,946
$
13,893
$
15,588
$
20,867
Transfers:
Zone A
$
86,997
$
52,353
$ 9,300
$ 22,300
$ 2,000
$
29,500
$
2,000
$
22,000
Zone B
$
57,330
$
124,955
$ 300
$ 22,300
$ 2,000
$
29,500
$
2,000
$
22,000
Zone C
$
63,335
$
106,812
$ 35,300
$ 2,300
$ 2,000
$
29,500
$
42,000
$
22,000
Zone D
$
92,027
$
366,833
$ 75,100
$ 43,100
$ 54,000
$
41,500
$
14,000
$
34,000
All Zones
$
299,689
$
650,953
$ 120,000
$ 90,000
$ 60,000
$
130,000
$
60,000
$
100,000
Ending Balances:
Zone A
$
41,809
$
46
$ 5,817
$ 14,279
$ 43,452
$
46,856
$
77,877
$
90,556
Zone B
108,781
363
15,621
35,366
76,270
91,868
135,792
161,950
Zone C
78,474
2,771
1,733
19,660
39,275
32,400
12,489
11,239
Zone D
268,116
71
20,081
39,610
48,863
70,629
121,183
154,463
All Zones
$
497,180
$
3,251
$ 43,251
$ 108,914
$ 207,860
$
241,753
$
347,341
$
418,208
FY 19
7 Year
Ending
Income
Balances
Thru FYI
Zone A
41,809
369,174
Proves We are
Spending Income Received Within Past 7 Years
Zone B
108,781
199,445
Zone C
78,474
140,181
Zone D
71
428,098
243
Stormwater Fees
Sale of Fixed Assets
Investment Income
TOTAL REVENUE FUND REVENUE
Personnel
Operating Accounts
Landscaping Contract
NPDES 5 Year Permit
Total Operational and Maintenance
Concrete Chipping Hammer
Level, Saw and Pin Locator
Pumps, Sod Cutter and Compactor
Mini Excavators
Equipment Trailer
Track Excavator
Zippy Head Mowers
Lowboy Tractor & Trailer
Transfers Out to Stormwater Projects Fund
Stormwater Improvements
TOTAL REVENUE FUND EXPENDITURES
BEGINNING FUND BALANCE
BUDGET RESERVE -15% TO 5% OF EXPENSES
UNRESTRICTED RESERVE BALANCE
ANNUALREVENUES
ANNUAL EXPENDITURES
ENDING FUND BALANCE
Transfers In from Stormwater Revenue Fund
Grants
TOTAL PROJECT REVENUE
Stonecrop Drainage
Stormwater Master Plan
Roadway Swale/Culvert Work
Tulip Road Crossing
Bayfront Road Crossing
Ocean Cove
Concha Dam
TOTAL PROJECT EXPENDITURES
STORMWATER UTILITY REVENUE FUND
PROJECTED BALANCES
FISCAL YEARS 2021-2026
FY 18-19 FY 19-20 FY 20-21 FY 21.22 FY 22-23 FY 23.24 FY 24-25 FY 25-26
$ 2,038,668 $ 2,038,668 $ 2.039,714 $ 2,039,714 $ 2,039,714 $ 2,039,714 $ 2.039.714 $ 2,039,714
- 38,250
37,764 36,083 44,844 46,292 39.453 41,778 39,476 40.368
$ 2,076,432 $ 2,113,001 $ 2,084,558 $ 2,086,006 $ 2,079,167 $ 2,081,492 $ 2,079,190 $ 2,080,082
$ 848,908 $ 672,310 $ 694,974 $ 712,348 $ 730,157 $ 748,411 $ 767,121 $ 786,299
536,318 631,512 738,110 738,110 738,110 738,110 738,110 738,110
78,222 78,222 78,222 78,222 78,222 78,222
7,988
$ 1,385,226 $ 1,303,822 $ 1,511,306 $ 1,528,680 $ 1,554,477 $ 1,564,743 $ 1,583,453 $ 1,602.631
1,868
4,050
16,330
25,000
182,793 225,000
48,000
165,000
275,000 300,000 900,000 350,000 350,000 450,000 100,000
133,759
$ 1,537,183 $ 1,761,615 $ 2,053,356 $ 2.428,680 $ 1,959,477 $ 2,197,743 $ 2,033,453 $ 1,702,631
$ 350,464 $ 889,713 $ 1,241.099 $ 1.272,301 $ 929,626 $ 1,049,316 $ 933,065 $ 978,802
76,859 88,081 102,668 121,434 97,974 109,887 101,673 85,132
$ 273,605 $ 801,632 $ 1,138,431 $ 1,150,867 $ 831,653 $ 939,429 $ 831,392 $ 893,670
2,076,432 2,113,001 2,084,558 2,086,006 2,079,167 2,081,492 2,079,190 2,080,082
1,537,183 1,761,615 2,053,356 2,428,680 1,959,477 2,197,743 2,033,453 1,702,631
$ 812,854 $ 1,153,018 $ 1,169,633 $ 808,192 $ 951,342 $ 823,178 $ 877,129 $ 1,271,121
STORMWATER UTILITY PROJECTS FUND
PROJECTED BALANCES
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
$ - $ 275,000 $ 300,000 $ 900,000 $ 350,000 $ 350,000 $ 450,000 $ 100,000
645,000
$ $ 920,000 $ 300,000 $ 900,000 $ 350,000 $ 350,000 $ 450,000 $ 100,000
$ 860.000
$ 200,000
60,000 100,000 100,000 100,000 100,000 100,000 100,000
250,000
250,000
350,000
$ 800.000
$ $ 920,000 $ 300,000 $ 900,000 $ 350,000 $ 350,000 $ 450,000 $ 100,000
244
CEMETERY TRUST FUND
PROJECTED BALANCES
FISCAL YEARS 2021-2026
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
FY 23-24
FY 24-25
FY 25-26
Lot Sales
$
111,350
$ 105,000
$ 105,000
$ 105,000
$ 105,000
$ 105,000
$ 105,000
$ 105,000
Interest Income
24,824
10,453
9,379
8,678
8,265
8,097
8,328
8,422
PROJECTED REVENUE
$
136,174
$ 115,453
$ 114,379
$ 113,678
$ 113,265
$ 113,097
$ 113,328
$ 113,422
Expended from Permanent Endowment:
Cemetery Equipment
-
-
19,500
-
-
-
14,000
-
Cemetery Driveway Resurfacing
15,000
-
-
-
Cemetery Grounds Improvements
-
20,000
20,000
40,000
-
-
-
General Fund Transfer for Operations
55,000
80,000
85,000
90,000
90,000
90,000
90,000
90,000
TOTAL OPERATIONAL EXPENDITURES
$
55,000
$ 80,000
$ 139,500
$ 110,000
$ 130,000
$ 90,000
$ 104,000
$ 90,000
Expended from Non -Endowed (Capital):
Improvements to Sand Hill Section
41,478
150,000
Columbarium Niches
45,000
45,000
PROJECTED CAPITAL DISBURSEMENTS
41,478
150,000
45,000
45,000
-
-
-
-
TOTAL PROJECTED DISBURSEMENTS
$
96,478
$ 230,000
$ 130,000
$ 135,000
$ 90,000
$ 90,000
$ 90,000
$ 90,000
PERMANENT ENDOWMENT:
BEGINNING FUND BALANCE
$
708,034
$ 708,709
$ 681,209
$ 594,209
$ 536,709
$ 459,209
$ 421,709
$ 370,209
ANNUAL REVENUES
55,675
52,500
52,500
52,500
52,500
52,500
52,500
52,500
ANNUAL EXPENDITURES & TRANSFERS
(55,000)
(80,000)
(139,500)
(110,000)
(130,000)
(90,000)
(104,000)
(90,000)
ENDING FUND BALANCE
$
708,709
$ 681,209
$ 594,209
$ 536,709
$ 459,209
$ 421,709
$ 370,209
$ 332,709
NON -ENDOWED (Capital)
BEGINNING FUND BALANCE
$
304,725
$ 343,746
$ 256,699
$ 273,578
$ 289,756
$ 350,521
$ 411,118
$ 471,946
ANNUAL REVENUES
80,499
62,953
61,879
61,178
60,765
60,597
60,828
60,922
ANNUAL EXPENDITURES
�41,478)
(150,000)
�45,000)
f45,000)
-
-
-
-
ENDING FUND BALANCE
$
43,746
$ 56,699
$ 73,578
$ 289,756
$ 350,521
$ 411,118
$ 471,946
$ 532,868
TOTAL ENDING BALANCE OF TRUST FUND $
1,052,455
$ 937,908
$ 867,787
$ 826,465
$ 809,730
$ 832,827
$ 842,155
$ 865,577
245
Charges for Services (.5% per year increase)
Proshop Sales
Rents
Other Revenue
Sale of Carts or Equipment
Investment Income
Transfer from DST Fund
PROJECTED REVENUE
Personnel (2.5% per year on Full-time)
Operating Costs
Proshop Cost of Sales
Airport Rent
Capital Lease Principal - Golf Carts
Capital Lease Interest - Golf Carts
Repayment of General Fund Cash Flow Loans
Replace Irrigation Pump
Clubhouse Water Hookup
Renovate Golf Tees
Driving Range Equipment
Irrigation Software Upgrade
Interest Payment to Building Fund
Principal Payment to Building Fund
TOTAL FY 19
TOTAL FY 20
TOTAL FY 21
TOTAL FY 22
TOTAL FY 23
TOTAL FY 24
TOTAL FY 25
TOTAL FY 26
BEGINNING UNRESTRICTED RESOURCES
TOTAL REVENUES
TOTAL OPERATING FUND EXPENDITURES
ENDING UNRESTRICTED RESOURCES
Capital Purchases
Principal on Building Loan
Principal on Golf Cart Loan
Depreciation
Net Increase in Net Investment in Capital Assets
Due to Other Funds Balances
Building Fund Advance Balance
CAM Unrestricted Balance
GOLF COURSE FUND
PROJECTED BALANCES
FISCAL YEARS 2021-2026
FY 18-19
FY 19-20 FY 20.21 FY 21-22
$ 1,277,094
$ 1,297,108 $ 1,356,449 $ 1,363,231
87,462
100,000 108,172 108,172
27,463
30,000 30,000 30,000
4,159
8,060 8,460 8,460
1,512
1,210
3,570
110,000
$ 1,401,260 $ 1,546,378 $ 1,503.081
$ 367,734 $ 373,893 $ 389,601
770,339 765,526 793,588
64,066 70,000 70,000
106,000 106,000 106,135
49,997 51,768 53,602
6,394 4,623 2,789
35,800 26,201 35,000
10,892
60,000
50,000
8,604 8,213
29,764 30,154
$ 1,449,590
$ 1,546,378
FY 22-23 FY 23-24 FY 24-25 FY 25-26
$ 1,370,047 $ 1,376,898 $ 1,383,782 $ 1,390,701
108,172 108,172 108,172 108,172
30,000 30,000 30,000 30,000
8,460 8,460 8,460 8,460
111,652 48,605
$ 1,509,863 $ 1,628,331 $ 1,572,135 $ 1,530,414 $ 1,537,333
$ 393,864 $ 398,233 $ 402,712 $ 407,303 $ 412,008
793,588
793,588
793,588
793,588
793,588
70,000
70,000
70,000
70,000
70,000
106,135
106,135
106,135
106,135
106,135
50,801
-
49,997
51,768
53,602
890
-
6,394
4,623
2,789
35,000
35,000
35,000
35.000
35,000
5,290
14,000
7,819 7,421 7,015 6,605 6,190 5,767
30,547 30,947 31,352 31,762 32,177 32.598
$ 1,503,081
$ 1,493,936
$ 1,441,323
$ 1,502,193
$ 1,506,784
$ 1,511,487
$ (623,866) $ (672,196) $ (672,196) $ (672,196) $ (656,269) $ (469,261) $ (399,319) $ (375,688)
1,401,260 1,546,378 1,503,081 1,509,863 1,628, 331 1,572,135 1,530,414 1,537,333
(1,449,590 (1,546,378) (1,503,081) (1,493,936) (1,441,323) (1,502,193 (1,506,784) (1,511,487)
$ (672,196 $ (672,196 $ (672,196 $ (656,269) $ (469.261) $ (399,319) $ (375,688) $ (349,842)
Adjust Interest for FY 21-22 (after 5th year) to 1%
below 20 year Treasury Bond.
10,892 -
29,764 30,154 30,547 30,947 31,352 31,762 32,177 32,598
49,997 51,768 53,602 50,801 - 49,997 51,768 53,602
(219,216) (219.216) (219,216) (219,216) (219,216) (219,216) (219,216) (219,216)
667,959
(500,000) (473,799) (438,799) (403,799) (368,799) (333,799) (298,799) (263,799)
1,205,294) 1,175,140) 1144,593) 1,113,646) 1,082,294) (1,050,532) 1,018,355) f985,757)
$ 1,838,094) $(2,458,429) $ 2:390,655) $(2,311,182) $(2,108,218) $(1,921,107) $(1,828,113) $(1,732,414)
246
AIRPORT FUND
PROJECTED
BALANCES
FISCAL YEARS 2021-2026
FY 18-19
FY 19-20
FY 20-21 FY 21-22
FY 22-23
FY
23-24
FY 24-25
FY 25-26
OPERATING FUND:
Fuel Sales Revenue
$ 12,278 $
-
$ - $
-
$ -
$
-
$ -
$
Pickle Ball Courts Rents
-
6,795
6,795
6,795
6,795
6,795
6,795
6,795
Golf Course Rents
106,000
106,000
106,135
106,135
106,135
106,135
106,135
106.135
Facilities Maintenance Rents
6,000
6,000
6,000
6,000
6,000
6,000
6,000
6.000
Police Storage Area
576
Other Rents (Without Growth)
331,628
347,434
359,685
359,685
359,685
359,685
359,685
359.685
Sale of Fixed Assets
46,450
820
-
-
-
-
-
-
Investment Income
-
3,250
1,065
-
-
-
-
-
Other Revenue
84,031
79,819
83,314
83,314
83,314
83,314
83,314
83,314
Transfer from General Fund
-
4,691
-
-
-
-
-
-
PROJECTED REVENUE
$ 586,387 $
554,809
$ 563,570 $
561,929
$ 561,929
$
561,929
$ 561,929
$ 561,929
Personnel
122,346
69,110
69,888
71,635
73,426
75,262
77,143
79,072
Operating Costs
285,849
181,913
196,316
196,316
196,316
196,316
196,316
196,316
General Fund Management Fee
-
93,485
116,866
120,372
123,983
127,703
131,534
135,480
Fuel Purchases for Resale
8,946
Air Conditioners
20,000
20,000
AED for Terminal Building
1,286
Paint Terminal Building
21,700
Fire Control Panel
2,268
Update Fuel Terminal
19,253
Weather Reporting System
1,244
Equipment
38,281
Airport Drive East Street Lights
11,000
Transfer to Airport Construction Fund
63,321
-
-
-
-
-
Repayment of General Fund Advance
40,000
25,000
150,000
-
-
Repayment of DST Advances and Interest
30,500
30,500
30,500
36,500
36,500
38,500
38,500
38,500
TOTAL FY 19
$ 596,713
TOTAL FY 20
$
449,289
TOTAL FY 21
$ 563,570
TOTAL FY 22
$
444,823
TOTAL FY 23
$ 450,225
TOTAL FY 24
$
437,780
TOTAL FY 25
$ 443,493
TOTAL FY 26
$ 449,368
BEGINNING RESOURCES
$ (133,240) $
(143,566)
$ (38,046) $
(38,046)
$ 79,059
$
190,763
$ 314,912
$ 433,348
TOTAL REVENUES
586,387
554,809
563,570
561,929
561,929
561,929
561,929
561,929
TOTAL EXPENDITURES+DEBT+TRANSFERS
596,713)
(449,289)
(563,570)
(444,823)
(450,225)
(437,780]
(443,493)
(449,368)
ENDING UNAPPROPRIATED RESOURCES
$ 143,566) $
(38,046)
$ (38,046) $
79,059
$ 190,763
$
314,912
$ 433,348
$ 545,909
247
Operating Revenue (No Growth)
Other Revenue
Principal on Golf Course Loan
Interest on Golf Course Loan
Investment Income
PROJECTED REVENUE
Pickup Truck
Personnel
Operating Costs
TOTAL FY 19
Personnel
Operating Costs
TOTAL FY 20
Personnel
Operating Costs
Front Counter Renovations
TOTAL FY 21
Personnel
Operating Costs
TOTAL FY 22
Personnel
Operating Costs
TOTAL FY 23
Personnel
Operating Costs
TOTAL FY 24
Personnel
Operating Costs
TOTAL FY 25
Personnel
Operating Costs
TOTAL FY 26
BEGINNING RESOURCES
TOTAL REVENUES
EXPENDITURES+DEBT+TRANSFERS
ENDING UNRESTRICTED RESOURCES
BUILDING FUND
PROJECTED BALANCES
FISCAL YEARS 2021-2026
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
FY 23-24
FY 24-25
FY 25-26
$ 862,650
$ 874,000
$
862,450
$ 862,450
$
862,450
$
862,450
$
862,450
$
862,450
1,417
2,100
2,100
2,100
2,100
2,100
2,100
2,100
29,764
30,154
30,547
30,947
31,352
31,762
32,177
32,598
8,604
8,213
7,819
7,421
7,015
6,605
6,190
5,767
15,128
11,500
16,822
16,957
17,220
17,218
16,941
16,379
$ 917,563
$ 925,967
$
919,738
$ 919,875
$
920,137
$
920,135
$
919,858
$
919,294
22,573
593,833
100,861
$ 694,694
612,647
122,412
$ 757,632
$
733,076
150,073
24,000
$
907,149
751,403
150,073
$ 901,476
770,188
150,073
$
920,261
789,443
150,073
$
939,516
809,179
150,073
$
959,252
829,408
150,073
$
979,481
$ 350,937
$ 573,806
$
742,141
$ 754,730
$
773,130
$
773,006
$
753,625
$
714,232
917,563
925,967
919,738
919,875
920,137
920,135
919,858
919,294
694,694
757,632
907,149
901,476
920,261
939,516
959,252
979,481
$ 573,806
$ 742,141
$
754,730
$ 773,130
$
773,006
$
753,625
$
714,232
$
654,044
i
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET)
SCHEDULE SIX
GLOSSARY
This is a glossary of terms commonly used at public
meetings at which financial matters are discussed:
Accrual — Recognition of changes in economic resources as
soon as the underlying event or transaction occurs, as
opposed to when cash is received or spent.
Ad Valorem Taxes — A tax levied on the assessed value (net
of any exemptions) of real or personal property. This is
commonly referred to as "property tax".
Anticipated (revenue, deficit. expenses, etc.) — Estimates
used in analyzing and preparing budgets. Anticipated
figures are the equivalent of educated guesses. They are
based on experience and information from a variety of
sources that help government officials determine what they
think the income or expenses will be.
Appropriation from Prior Year Fund Balance (Retained
Earnings) — Money not spent in one fiscal year but carried
forward to the next year. Cash carried forward is used to
supplement revenues required to pay all expenses.
Budget — A plan of financial operation embodying an
estimate of proposed expenditures for a given period and the
proposed means of financing them. Florida law requires that
governments have a balanced budget, with expenses not
exceeding revenues.
CAFR — Comprehensive Annual Financial Report
Capital Improvement Program — Governmental agencies
set up five-year programs for major costs such as the
construction of buildings, land acquisition, road
improvements and heavy equipment. Capital expenses are
listed separately from operating expenses within the budget.
Capital Outlav — Fixed assets which have a value of $750
or more have a useful economic lifetime of more than one
year, or assets of any value if the nature of the item is such
that it must be controlled for custody purposes.
Capital Project — A project to acquire or improve an asset
with costs more than $50,000 and expected life of more than
five years. Capital project includes land acquisition,
construction, repair or structural improvement of a facility,
engineering and design for a facility, and acquisition or
repair of equipment. Detailed information on a capital
improvement including the time frame for completion, the
location, description, the estimated total expenditure, impact
on operating cost and the proposed method of fmancing.
Capital Proiect Fund — A governmental Fund used to
account for the acquisition and construction of major capital
facilities other than those financed by proprietary funds.
Citv of Sebastian Cemetery Trust Fund — The City of
Sebastian Cemetery Trust Fund is used to account for
principal trust amounts received, sale of cemetery lots and
related interest income. One-half of the cemetery lot sales
and the interest portion of the trust can be used to maintain
the community cemetery.
Contingencv Account — Money that has been set -aside for
emergencies or unexpected expenses. Each City fund
usually has such an account to cover higher -than -expected
costs or purchases that were not anticipated when the budget
was being prepared.
Debt Service Fund — A governmental accounting fund used
to account for the accumulation of pledged funds that are
legally restricted to pay debts.
Deficit — A term generally applied to the budget as a whole,
reflecting real or projected shortages in revenue. It means
there is not enough revenue to cover expenses.
Enternrises — Activities of government, which are operated
and accounted for as businesses. Enterprises rely principally
on user fees earned by the business to fund operations. In
Coty of Sebastian, the Golf Course, Airport, and the
Building Department are enterprises.
Exnenditures/Expenses — Cost of goods or services used.
FAA — Federal Aviation Administration
FDOT — Florida Department of Transportation
FEMA — Federal Emergency Management Agency
Fiscal vear — A 12-month period of time to which the annual
operating budget applies and at the end of which, a
government determines its financial position and the results
of its operations. In Florida, the fiscal year for all local
governments extends from October 1 to September 30.
Franchise Fees — Money collected, usually from a private
utility, in exchange for use of a governmental agency's
easements and rights -of -way. Cities authorize the use these
facilities and collect a fee in return. Franchise fees also are
collected from garbage and trash services allowed to operate
with a government's boundaries.
249
CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGETI
Fund — A fiscal and accounting entity with a self -balancing
set of accounts recording cash and other financial resources,
together with all related liabilities and residual equities or
balances, and changes therein, which are segregated for the
purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions
or limitations of that fund.
Fund Balance — A term used to express the equity (assets
minus liabilities) of governmental funds and trust funds.
GAAP-Generallv Accented Accounting Principles —
Uniform minimum standards and guidelines for financial
accounting and reporting. They govern the form and content
of the basic financial statements of an entity. GAAP
encompasses the conventions, and procedures necessary to
define accepted accounting practices at a particular time.
They include not only broad guidelines of general
applications, but also detailed practices and procedures.
GAAP provides a standard by which to measure financial
presentations. The primary authoritative statement on the
application of GAAP to state and local governments are
National Committee on Governmental Accounting (NCGA)
pronouncements. Every government should prepare and
publish financial statements in conformity with GAAP. The
objective of government GAAP financial reports are
different from, and much broader than, the objectives of
business GAAP financial reports.
General Fund — The main operating fund for the city, which
is used to account for all financial resources, except those
required to be accounted for in another fund. All city's
departments/divisions except the enterprise fund
departments/divisions are funded by the general fund. Ad
valorem taxes make up the largest percentage of the general
fund revenues.
Governmental Funds — These funds account for general
governmental activities, such as law enforcement, which are
largely supported by taxes and fees. They are reported using
the current financial resources measurement focus and the
modified accrual basis of accounting.
Interfund Transfer — Budgeted amounts transferred from
one governmental accounting fund to another for work or
services provided.
Mill — A tax rate set on the basis of the valuation of
properties. A tax rate of one mill produces one dollar of
taxes on each $1,000 of assessed property valuation.
Millaee Rate — A rate expressed in thousands. As used with
ad valorem (property) taxes, the rate expresses the dollar of
tax per one thousand dollars of taxable valuation.
Over Budget — Over budget in revenue means there is more
income than expected. Over budget in expenses means actual
costs exceed the budget and funds must be transferred to
provide for the additional expenses by a budget adjustment.
Permanent Fund — Permanent Funds are used to report
resources that are legally restricted to the extent that only
earnings, not principal, may be used for purposes that
support the reporting government's programs.
Proiected Deficit — A projection that based on the current
rate of spending, expenses will be greater than anticipated
revenue. A projected deficit during a budget year usually
necessitates an adjustment in the spending pattem—delaying
some purchases or eliminating planned expenses —to stay
within the budgeted figures.
Reserved Fund Balance — Portion of a fund balance that is
not available for appropriation. This usually is due to
statutory authority and/or internal policies.
Revenue — Revenues may be operationally defined in
governmental fund accounting as "all increases in fund net
assets except those arising from interfund reimbursements,
interfund operating and residual equity transfers, or long
term debt issues".
Rolled Back Millaee Rate — The tax rate necessary to pay a
governmental agency the same amount of property tax
dollars received during the previous budget year, excluding
changes in taxable valuation resulting from new
construction, annexation or de -annexation.
Shortfall — A term generally synonymous with deficit but
applied to individual revenue accounts instead of to the
budget of a fund or the whole City. A City might have a
shortfall in a particular account, but a shortfall in the total
budget is called a deficit.
SPD — Sebastian Police Department
Special Revenue Fund — A governmental accounting fund
used to account for special revenues that are legally
restricted to expenditures for particular purposes.
State -Shared Revenue — Revenues collected by the state
and proportionately shared with counties and/or
municipalities on the basis of specific formulas. Such
revenues include: local share of cigarette taxes, fuel taxes,
mobile home license taxes, liquor license taxes, and half -cent
sales taxes.
Taxable Valuation — The value of property after all
allowable exemptions have been subtracted; the values on
which the millage rate is applied and taxes are computed.
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CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGE'11
TRIM Bill — Florida's Truth in Millage Law that requires
cities to calculate next year's property taxes based on the
same tax dollars they received during the current fiscal year.
Trust Fund — A Fund used to account for assets held in a
trustee capacity or as an agent for individuals, private
organizations or other governmental units.
Under Budget — Under budget in revenue means that money
being collected from taxes and other sources is not as much
as was anticipated. It might necessitate spending adjustments
to prevent a deficit. Under budget in expenses means that
actual expenses are less than the budget.
Unreserved Fund Balance — Portion of a fund balance that
is available for appropriation.
User Fee — A fee charged to the party that directly receives a
public service.
Utility Service Taxes — Taxes paid to municipalities by
users of electricity, telephones, cellular phones, beepers,
natural gas, bottled gas, and fuel oil.
Valuation — The dollar value of property that has been
assigned by the County Property Appraiser.
Workine Capital — Excess of current assets including cash -
on -hand equivalents over current liabilities that can be used
to satisfy cash flow needs.
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