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Home My WebLink About09-28-2020 CRA Agenda,n X HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL ATTORNEY -CLIENT SESSION MONDAY, SEPTEMBER 28, 2020 - 5:00 P.M. Upon the Reopening of Public Meeting: COMMUNITY REDEVELOPMENT AGENCY BUDGET HEARING & SEBASTIAN CITY COUNCIL 2"d BUDGET HEARING - SPECIAL MEETING CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA AGENDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET; SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. RECESS TO CONVENE ATTORNEY -CLIENT SESSION: In accordance with F.S.286.011(8) a request was made by City Attorney Manny Anon, Jr. at the September 23, 2020 Regular City Council meeting to hold an Attorney -Client session to discuss the following case: A. Pelican Island Audubon Society, Graham Cox, and Donna Halloran v City of Sebastian. ESTIMATED LENGTH OF SESSION: '/2 hour NAMES OF PERSONS ATTENDING: Mayor Ed Dodd, Council Member Jim Hill, Council Member Fred Jones, Council Member Bob McPartlan, Council Member Christopher Nunn, City Attorney Manny Anon, Jr., Special Counsel Daniel L. Abbott of Weiss Serola Helfman Cole & Bierman, P.L., City Manager Paul E. Carlisle, and a Certified Court Reporter REOPENING OF PUBLIC MEETING TO ANNOUNCE TERMINATION OF ATTORNEY - CLIENT SESSION 27� 7. CONVENE PUBLIC HEARING FOR THE COMMUNITY REDEVELOPMENT AGENCY FY20/21 BUDGET pgs 5-9 A. Conduct Public Hearina on CRA Budaet for FY20/21 — CRA Resolution No. 21-01 (Transmittal. CRA 21-01, Ex. A) A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; MAKING FINDINGS; AUTHORIZING AMENDMENTS AND TRANSFERS; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. 8. Adiourn Communitv Redevelopment Aaencv Meeting and Reconvene as Citv Council 9. PUBLIC HEARING A. Final Hearina on Millaae for Calendar Year 2020 and FY 2020/2021 Budaet I. Attorney advises Council on Procedure for Millage/Budget Hearing and Reads Titles for Resolutions R-20-20, R-20-21, R-2022 and R-20-23 ii. City Manager Announces Proposed Millage Rate of 3.1514 Mills pgs 10-20 111. Budget Overview Power Point Presentation iv. Mayor Opens Hearing for Public Comment on Millage, Budget, CIP and Financial Policies Mayor Closes Public Hearing vi. City Council Deliberation and Action: pgs 21-22 a) Adoot Resolution No. R-20-20 Millaae Rate for Calendar Year 2020 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILLAGE RATE OF 3.1514 MILLS FOR THE CALENDAR YEAR 2020 AND ALLOCATING SAME TO THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 23-30 b) Adopt Resolution No. R-20-21 Budaet for Fiscal Year 2020/2021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENT ON THE INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE °A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. 0TV0F SEBASTIAN HOME OF PELICAN ISLAND RIVERFRONT COMMUNITY REDEVELOPMENT AGENCY AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: September 28, 2020 AGENDA ITEM TITLE: Resolution No. R-21-01 Adopting the Riverfront Community Redevelopment Agency (CRA) Budget for the Fiscal Year 2020-2021 RECOMMENDATION: Move to Approve Resolution R-21-01 BACKGROUND: In accordance with Florida Statute 189.418(3), a Community Redevelopment Agency (CRA) should adopt a budget by resolution. The proposed budget for Fiscal Year 2020-2021, beginning October 1, 2020 and ending September 30, 2021, is included as EXHIBIT "A" to the Resolution for the CRA Board's consideration. The proposed budget for the CRA is $490,215. The total tax increment revenue is projected to be $443,884. The CRA budget is incorporated in the Annual Budget for the City of Sebastian as a Special Revenue Fund. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: N/A Fund to Be Utilized for Appropriation: i Administrative Services Department Revievi ew:' c ATTACHMENTS: Resolution R-20-01 EXHIBIT "A" - Riverfront Redevelopment Agency CRA Budget FY 2019-2020 City Purchasing Manager Review, if needed: N/A City "ger thorazation: Date: CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY RESOLUTION NO.20-01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; MAKING FINDINGS; AUTHORIZING AMENDMENTS AND TRANSFERS; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Sebastian has submitted a budget for the City of Sebastian Community Redevelopment Agency (CPA) for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021; and WHEREAS, the budget includes the estimated expenditures necessary to carry out the functions of the CRA for the Fiscal Year beginning October 1, 2020, and ending September 30, 2021; and WHEREAS, the budget includes the estimated revenues to be received by the CRA during said period from all sources, including tax increment funding; and WHEREAS, the CRA has examined and carefully considered the proposed budget in a duly assembled meeting; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY: SECTION 1. The City of Sebastian Community Redevelopment Agency does hereby adopt, confirm and approve the budget attached hereto as Exhibit "A" as the budget for the CRA for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021. SECTION 2. The governing board of the CRA does hereby find that: (a) The budget adopted has been prepared in accordance with generally accepted accounting principles; and (b) The estimated revenues to be received by the CRA during the Fiscal Year beginning October 1, 2020, and ending September 30, 2021 from all sources, including tax increment funding and reserves, equals the total of appropriations for expenditures in the budget during said period; and (c) The budget will regulate expenditures of the CRA and no expenditures or contracts for expenditures shall be made except in pursuance of budgeted appropriations; (d) The budget is adopted in accordance with Section 189.418, Florida Statutes. SECTION 3: In order to effect an orderly year-end closeout of all financial books and records for the CRA, the City of Sebastian City Manager is hereby authorized and directed to increase the corresponding line item appropriations in the budget to the extent of those purchase orders which shall have been issued prior to September 30, 2020, but shall not have been filled prior to that date, and is authorized and directed to pay all such purchase orders upon receipt of the goods or services therein specified from the funds so appropriated. The City of Sebastian City Manager is hereby further authorized and directed to increase the budget appropriations to the extent of any unexpended balances from state, federal or other grants as of the end of business on September 30, 2020, and to the extent of any unexpended balances, whether or not encumbered, outstanding in projects or programs as of the end of business on September 30, 2020 and all such balances shall be appropriated to the corresponding accounts in the same funds in which they were outstanding as of September 30, 2020; and the City Manager shall be authorized to expend such appropriations for the purposes approved by the CRA in connection with such state, federal or other grants, and projects. The City Manager shall, prior to December 31, 2020, report to the CRA all such purchase orders, grants and projects. Corresponding changes in the anticipated revenue accounts are hereby authorized. SECTION 4: The City Manager is hereby authorized and directed to maintain and amend the budget so as to reflect the anticipated revenue and the appropriation of, and expenditure of, all grant funds and bond proceeds committed to, or received by the CRA subsequent to September 30, 2020, and prior to October 1, 2021, in accordance with the directions of the CRA as to the appropriation and expenditure of such grants and bond proceeds as and when received. The City Manager shall have the authority to transfer appropriations from one line item to another line item of the budget, so long as the total appropriations shall not be increased thereby. Transactions affecting total appropriations, other than those authorized herein in other sections shall require the prior approval of the CRA. Any such transactions are subject to any restrictive statutes or ordinances, including those authorizing the issuance of any outstanding bonds. SECTION 5: CONFLICTS: All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 6: SCRIVENER'S ERRORS: Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of City Council by filing a corrected copy of same with the City Clerk. SECTION 7: This Resolution shall become effective October 1, 2020. The foregoing Resolution was moved for adoption by CRA Board member . The motion was seconded by CRA Board member and, upon being put into a vote, the vote was as follows: Ed Dodd, Chairman Jim Hill Bob McPartlan Fred Jones Christopher Nunn The CRA Chairman thereupon declared this Resolution duly passed and adopted on this 28`h day of September, 2020. CITY OF SEBASTIAN, FLORIDA 0 ATTEST: Jeanette Williams, City Clerk Ed Dodd, Chairman Approved as to form and legality for the reliance by the City of Sebastian only: Manny Anon, Jr., City Attorney EXHIBIT "A" to Resolution R-21-01 Page 1 of 2 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Account Number Description TAXES 338200 Tax Increment Revenue - Sebastian 338200 Tax Increment Revenue - County TOTAL TAXES MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 362100 Rents and Royalties 366000 Contributions & Donations TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 381001 Transfer from General Fund 389991 Fund Balance Carried Forward TOTAL NON -REVENUE SOURCES TOTAL RIVERFRONT REDEVELOPMENT Amended FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Projected Budget 181,631 181,652 183,130 182,732 182,732 208,819 160,610 184,879 201,086 215,084 220,508 235,065 342,241 366,532 384,216 397,816 403,240 443,884 4,702 8,730 9,791 15,000 15,000 10,331 1,056 1,885 4,310 3,750 3,750 0 36,000 36,000 36,000 36,000 36,000 36,000 0 0 3,000 0 0 0 41,758 46,615 53,101 54,750 54,750 46,331 0 0 20,457 0 0 0 0 116,935 49,709 198,458 114,203 0 0 116,935 70,166 198,458 114,203 0 383,999 530,082 507,484 651,024 572,193 490,215 EXHIBIT "A" to Resolution R-21-01 Page 2 of 2 CITY OF SEBASTIAN, FLORIDA 2020/2021 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Description OPERATING EXPENDITURES 533100 Professional Services 533120 Consultants 533201 Admin Svcs Provided by the GF 533400 Other Contractual Services 534000 Travel and Per Diem 534320 Water and Sewer 534400 Rents and Leases 534699 Other Capital Maintenance Expense 534830 Special Events Expense 534920 Legal Ads 535310 Road Materials & Supplies 535410 Dues & Memberships 545450 Training and Education 535710 Non -Ad Valorem Taxes TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606300 Improvements Other Than Buildings 606900 Infrastructure TOTAL CAPITAL OUTLAY GRANTS AND AIDS 820100 Fagade/Sign Improvement Program 820200 Sewer Connection Program TOTAL GRANTS AND AIDS NON -OPERATING 909101 Interfund Trfr to General Fund 001 909131 Interfund Trfr to CIP Fund 310 909132 Interfund Trfr to CIP Fund 320 909133 Interfund Trfr to CIP Fund 330 909363 Interfund Trfr to CIP Fund 363 909990 Unappropriated TOTAL NON -OPERATING TOTAL RIVERFRONT REDEVELOPMENT Amended FY 16/17 FY 17/18 FY 18119 FY 19/20 FY 19/20 FY 20/21 Actual Actual Actual Budget Projected Budget 5,000 5,000 5,000 5,000 5,000 5,000 0 0 19,705 256 256 0 13,202 87,740 90,372 99,076 99,076 89,725 0 37,013 192,224 166,944 160,000 88,722 0 0 0 500 0 500 0 0 365 0 0 0 4,022 4,728 5,480 4,728 4,200 4,300 6,178 18,706 35,466 20,000 10,000 20,000 39,308 44,525 43,460 45,000 40,000 48,500 1,857 5,828 569 1,000 200 1,000 0 206 0 0 0 0 175 175 670 670 670 670 0 0 0 500 395 400 2,067 1,990 2,928 1,350 1,396 1,400 71,808 205,911 396,239 345,024 321,193 260,217 0 0 0 133,000 133,000 0 0 0 0 3,000 3,000 0 0 0 0 136,000 136,000 0 0 34,676 0 70,000 15,000 40,000 40,766 39,495 0 0 0 0 40,766 74,171 0 70,000 15,000 40,000 0 0 0 0 0 0 0 250,000 0 0 0 0 0 0 0 0 0 45,000 188,730 0 0 0 0 0 0 0 111,245 100,000 100,000 0 82,695 0 0 0 0 144,998 271,425 250,000 111,245 100,000 100,000 1189,998 383,999 530,082 507,484 651,024 572,193 490,215