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R-21-02 4th Qtr Budget AmendmentRESOLUTION NO. R-21-02 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA APPROVING AN AMENDMENT AND RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020 AS PROVIDED FOR IN EXHIBIT "A'; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on September 30, 2020 indicated that there were budget adjustments requiring formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October I, 2019 and ending September 30, 2020 has been amended and adjusted as necessary within the quarter ending September 30, 2020; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having. been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember Nunn The motion was seconded by Councilmember MaPartlan and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd aye Vice -Mayor Jim Hill aye Councilmember Bob McPartlan aye Councilmember Fred Jones aye Councilmember Christopher Nunn aye The Mayor thereupon declared this Resolution duly passed and adopted this 10' day of February 2021. CITY OF SEBASTIAN, FLORIDA By: !d =I' �r.(.� Mayor Ed Dodd ATTEST: Approved as to form and legality f he - t City a i o //�� �p/�/� ifty nette Williams, MMC n ityClerk torney ---- -- EXHIBIT "A" OF RESOLUTION R-21-02 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED SEPTEMBER 30, 2020 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After (7Jntml $30,000 $25,782 R & M -Operating Equipment $160,000 ($25,782) Contractual Services $73,674 $74,778 Sidewalks $50,000 0 CDBG Grant ($123.674) ($74,778 Election Expense $40,114 $41,604 aration from General Reserves I $55,782 7/OB/20 Approved mechanical vegetation $134,218 clearing of aquatic and wetland areas. -______------------- ........................... . $148,452 7/22/20 Approved CARES Act funding to be $50,000 added to the CDBG Grant Program and ($198,452) amended the Annual Action Plan. $81,718 11/18/20 Approved payment to the ($202,315) Supervisor of Elections for Recall Vote. ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Appropriation from R&R Account ($112,385) ($7,968) ($120,353) Used General Fund R&R Reserve to Vehicles & Equipment .._____.____ $42,665 ............... $7,968 $50,633 ...__..._..................__...._..... replace Community Center Air Conditioner. Appropriation from R&R Account ($120,353) ($45,805) ($166,758) Used General Fund R8R Reserve for the Vehicles & Equipment _____________...........________________________._..............._...._.__... $32,413 $45,805 $78 218 emergency replacement of a vehicle in the Police Detective Division. Vehicles 8 Equipment $26,121 $4,964 $31,085 Used Airport Contingency for replacement Contingency $123,318 ($4,964) $118,354 of an Administration Building air conditonei R & M - Buildings $75,689 $11,827 $87,516 Used General Fund R&R Reserve to Appropriation from R&R Account ($166,158) ($11,827) ($177,985) replace an evaporator wil for Police AIC. ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After W" """ "" Adjustment to establish amount for past ($202,315) ($36,368) ($238,583) accumulation of Greer Trost donations. ---------------------------------------------------------------------------------------------------------------------------------------- Greer- Vehicles & Equipment 0 $9.500 $9,500 Adjustment to replace a Police K-9 from Gmer- Designated Expenditures $8,000 ($7,600) $400 current and past contributions from the Greer- Trust Account Balances .........................________............______.____...__._.____.....3.94,2..._______.__....___. $36,368 ($1,900) $34,368 Greer Trust to the Police Department. ----....._._........ Regular Salaries Account $393,800 $400 $394,200 Adjustment between accounts to rover the Overtime $10,000 ($400) $9,600 3r° Quarter one time incentive awards. Various Accounts $98,613 $11,950 $110,563 Adjustment to increase Police Department JAG Grant Revenue ($3,334) ($11,950) ($15284) accounts for spending the JAG Grant funds. - - - .__..............................................................i....................P Velrii es&Egelpmenf $,50,633 $3,861 $54,494 ................... Ad'ustmenito coverrelacement ofanair R & M - Buildings $79,500 ($3,861) $75,639 conditioner unit at the City Garage. Equipment Leases $500 $9,800 $10.300 Adjustment to rent equipment for work on R & M -Operating Equipment ...-"-----'-"__ .................. $134,218 _......._ ($9,800) $124,418 ................................................. ditches while Excavator was out of service. R & M -Lighting $6,200 $2,000 $8.200 Adjustment to repair Airyori glide path Fencing _____________________________________________________________________________________________________________________ $3,159 ($2,000) $1,159 landing lights. Equipment Leases $10,300 $9,688 $19,988 Adtlitional adjustment to rent equipment for Various Accounts $130.410 ($9,688) $120,730 work on ditches. Improvements Other Than Buildings $20,000. $2,499 $22,499 Increased Batting Cages Project for the Contributions & Donations 0 ($2.4991 ($2.4991 SebastiartRivefAreaLltile Leaguedonation. Regular Salaries Accounts $923.970 $950 $924,920 Covers 4'h Quarter one time incentive Additional Compensation $1,450 ......... ($950) $500 ........................................_.... awards, as needed. ($5,700 in Total). Claims $28,964 $13,442 $42,406 Raeords Insurance Company payment far Insurance Proceeds (S53.653 ($13.4421 ($67.095) August lightning damage to City property.