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R-21-03 1st Qtr Budget AmendmentRESOLUTION NO. R-21-03 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA APPROVING AN AMENDMENT AND RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on December 31, 2020 indicated that there were budget adjustments requiring formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021 has been amended and adjusted as necessary within the quarter ending December 31, 2020; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A'; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of fimher action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember [cpar47 nn The motion was seconded by Councilmember Jones and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd ave Vice -Mayor Jim Hill aye Councilmember Bob McPartlan aye Councilmember Fred Jones ave Councilmember Christopher Nunn aye The Mayor thereupon declared this Resolution duly passed and adopted this 10' day of March 2021. CITY OF SEBASTIAN, FLORIDA By: 4V O Mayor Ed Dodd ATTEST: Approved as to form and legality for the reliance by t e City of Sebas ' only: /yimette Williams, MMC b"a"ujfejn `City Clerk try Attorney - EXHIBIT `rA" OF RESOLUTION R-21-03 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED DECEMBER 31, 2020 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After Various Salary and Benefit Accounts $9.867,955 Appropriated from General Reserve $0 Appropriated from Slormwaler Reserve. $0 Appropriated from Golf Reserves $0 Appropriated from Airport Reserves 0 Appropriated from Building Reserves $0 Vehicles&Equipmant $13,500 Appropriated from R&R Account 0 StreelslRaads $294,087 Sidewalks $100,000 ............................................................. gorking Waterfront Parking/Shoreline $442,179 ontribution from Fisherman's Landing 0 14120 Authorized by approvals of PEA I PeA Labor Agreements for 2 % raises; ader Officer Contracts; and Past -Policy Other Exempt Employees. ($57,964) ($57,964) n_,n Account to replace an Air Conditioner ...............at City Hall. ...... _____________.... $3....... $44,140 38,227 11118120 Approved using Sidewalks budget ($44,140) $55,860 for Road Paving in line with the 6-year Plan. ........................................................................... $65,956 $508.135 ,i18/20 Approved an increase to the budget for the Working Waterfront from DST Fund transfer 0 (,;,3,156) �$12,000) ($23//156 Parking/Shoreline Project. Transfer from Parking -In -Lieu of Fund 0 ($12,80� ..................__.--...__............................. CDBG Grant Project ------ 0 $127,095 ........................._..-_................... $127,095 11/1820 Approved CDBG funding and CDBG Grant Revenues 0 ($127.095) ($127.095 action plan. ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Various General Fund Accounts $139.000 $39.379 $179,379 CRA Fund - Vehicles & Equipment 0 $3,077 $3,077 Building Fund - Vehicles&Equipment 0 S22,828 $22,828 Adjustment to budget monies in FY2021for Appropriated from General Reserves _.... ($123,846) _ _ ($39,379) _.._......_........._..._.__ ($163,225) budgeted items that were ordered but not received by the end of FY2020. 4pproprated from CRA Reserves 0 ($3,077) ($3,077) Appropriated from Building Reserves ......................_________..__.___..._...6-18,0......__....___-_-_........................._.____________._....-------------------- ($4 925) ($22,828) ($27,753) Various Salary & BeneSt Accounts $10,018,041) $14,600 $10,032,641 JAppfopriatq� from General Reserves ($163.225� ��11 t550) �$1,350) ($174,775) jAppropriale from Storenwater Reserves ($8,176) ($9 526I1)I Adjustment to cover Holiday Bonuses I&Propriated from Golf Reserves (($8,344 ($a50) ($7,� ) granted to all Employees. 1A�proprialed from Airport Reserves (�1,138� ($1l1 ($1,288 lzropiraled from Building Reserves ($10,582) ($700) ($11,2l ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget Aker Chance Adjustment Chance Reason for Adjustment for added reconstruction work from funds budgeted for resurfacing. Vehicles & Equipment 0 $4,255 $4,255 Adjustment to replace an air conditioner for R & M Buildings $31.875 ($4,255) $27,620 Building 5 at the Airport. ..........--------------- __.__..........................................____......._...._........____...___._....----------------- EquipmentLeases $60 $10,895 $10,955 _ _ PesWyead Control $52,785 ($3,620) --�- $49,185 Adjustment to rent equipment for work on ditches while Excavator was out of service. R & M-OperaBng Equipment $60,000 ($7,275) $52,785 [39prBSq`mytal Supplies $5,000 $1,325 $6,325 Adjustment to purchase Mini Reefs at the Vehi es & Equipment $63,000 ($1,325) $61,675 Working Waterfront Dock. Contractual Services 5l2 $3,077 $91,799 Adjustmentto cover additions tothe Cl Vehicles & Eouloment S3.077 ($3.l 0 landscape maintenance contract.