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21-22 FY Draft Annual Budget June
rnvoF SE�TLA N HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA CITY MANAGER'S RECOMMENDED BUDGET AND CAPITAL PROGRAM FISCAL YEAR 2021-2022 Draft as of June 24, 2021 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI MYOF SE��' �I HOME OF PELICAN ISLAND This Page Intentionally Left Blank rI VE6141 Ask Almokk HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2021-2022 GENERAL FUND Draft as of June 24, 2021 I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL Code: 001501 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY21/22 Number Descriation Actual Actual Actual Budget Projected Budget TAXES 311000 Current Ad Valorem Taxes 3,703,536 3,861,686 3,791,174 4,483,724 4,477,000 4,621,435 311001 Delinquent Ad Valorem Taxes 83,126 79,857 76,083 80,000 80,000 80,000 TOTAL AD VALOREM TAXES 3,786,661 3,941,543 3,867,257 4,563,724 4,557,000 4,701,435 FRANCHISE FEES 313100 Electric Franchise Fees 1,202,094 1,226,220 1,197,996 1,327,150 1,243,590 1,293,334 313700 Solid Waste Franchise Fees 95,060 96,595 100,099 113,424 103,563 107,706 313900 Other Franchise Fees - CNG 19,638 20,929 18,754 21,527 16,866 17,541 TOTAL FRANCHISE FEES 1,316,792 1,343,744 1,316,850 1,462,101 1,364,019 1,418,581 UTILITY SERVICE TAXES 314100 Electric Utility Service Tax 1,725,188 1,769,201 1,799,535 1,912,016 1,888,832 1,964,385 314300 Water Utility Service Tax 282,002 305,344 316,943 340,440 318,508 331,248 314400 Gas Utility Service Tax 12,857 13,898 12,953 14,308 12,131 12,616 314800 Propane Utility Service Tax 39,506 41,450 39,337 42,401 46,099 47,943 314950 CST Revenue Sharing 748,619 752,567 771,638 813,612 905,891 905,891 TOTAL UTILITY SERVICE TAXES 2,808,171 2,882,460 2,940,406 3,122,777 3,171,461 3,262,083 TOTAL TAXES & FRANCHISE FEES 7,911,624 8,167,747 8,124,514 9,148,602 9,092,480 9,382,099 LICENSES AND PERMITS 321000 Business Taxes 90,944 87,023 78,129 85,000 80,000 80,000 321100 Business Tax - Penalties/Transfers 2,187 1,269 1,435 1,500 1,500 1,500 322060 Driveway Permit Fees 33,600 32,200 37,000 27,000 35,000 35,000 322075 Reinspection Fees 35 105 420 100 200 200 322080 Right -of -Way Permits 750 2,000 750 500 750 750 322100 Land Clearing Permits 0 0 13,225 13,000 11,975 10,000 322300 Fencing Permits 0 0 0 0 6,000 25,000 322700 Accessory Structure 0 300 200 0 200 200 322900 Other Permits & Fees 2,785 2,644 1,380 2,700 1,500 1,500 329100 Zoning Fees 19,591 12,176 7,981 10,000 5,166 6,000 329200 Site Plan Review Fees 5,250 4,500 4,600 3,400 6,000 6,000 329300 Plat Review Fees 6,825 1,500 1,000 2,000 1,500 1,500 329400 Plan Checking Fees 1,425 675 2,100 1,500 1,200 1,200 329500 Alarm Permits 2,530 2,420 2,020 2,500 1,500 1,500 TOTAL LICENSES AND PERMITS 165,922 146,812 150,240 149,200 152,491 170,350 INTERGOVERNMENTAL REVENUE: FEDERAL GRANTS 331200 Fed Grant -Public Safety 4,828 5,388 2,944 0 0 0 331204 Fed - JAG Grant 0 3,442 15,284 0 0 0 334901 FEMA - Federal Reimb 1,255,042 494,833 43,937 128,887 0 0 334902 FEMA - State Reimb 184,668 37,787 4,872 14,779 0 0 TOTAL FEDERAL GRANTS 1,444,538 541,451 67,037 143,666 0 0 I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL - CONTINUED Code: 001501 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY21/22 Number Description Actual Actual Actual Budget Projected Budget STATE SHARED REVENUES 335120 Municipal Revenue Sharing 698,932 738,304 670,194 262,725 670,000 696,000 335122 8th Cent Motor Fuel Tax 215,375 219,918 196,566 76,933 196,500 204,000 335140 Mobile Home Licenses 15,151 14,670 14,935 15,125 15,000 15,000 335150 Alcohol Beverage Licenses 15,463 16,258 15,409 16,000 16,000 16,000 335180 Local Half -Cent Sales Tax 1,809,846 1,884,498 1,840,936 1,970,302 1,969,900 2,048,700 335200 Police Pension State Shared Revenue 188,923 198,770 208,645 0 0 0 TOTAL STATE SHARED REVENUES 2,943,689 3,072,418 2,946,685 2,341,085 2,867,400 2,979,700 TOTAL INTER-GOV'T REVENUE 4,388,228 3,613,868 3,013,721 2,484,751 2,867,400 2,979,700 CHARGES FOR SERVICES 341920 Cert. Copying, Record Search 2,957 2,918 3,830 4,500 4,000 4,000 341930 Election Fees 183 366 879 400 800 400 342100 PD Special Services Fees 25,965 25,117 16,485 26,000 25,000 25,000 342102 School Resource Officers 0 70,858 60,720 75,000 62,500 64,400 343805 Cemetery Fees 12,591 11,446 10,483 12,000 12,000 12,000 347550 Skate Facility Fees 1,636 1,493 51 0 0 0 347551 Pickleball Lighting Fees 0 0 0 2,000 2,000 2,000 347555 Tennis Facility Fees 18,579 21,630 15,376 22,000 25,000 25,000 347556 County Impact Fees Admin. Fees 12,689 12,483 13,863 12,000 12,000 12,000 347557 Community Center Rec Revenues 19,256 19,163 12,026 20,000 15,000 15,000 349140 RRD-Management Fees 87,740 90,372 99,076 89,725 90,000 92,655 349163 Stormwater-Management Fees 0 0 80,555 89,345 89,345 90,989 349410 Golf Course -Management Fees 93,000 88,350 97,185 106,065 106,065 117,594 349450 Airport -Management Fees 45,000 72,425 93,485 116,866 116,866 164,550 349455 Maintenance Service Fees -AP 2,931 6,794 5,477 4,000 4,000 5,500 349480 Building Dept Management Fees 43,000 45,150 49,665 54,632 54,632 60,095 349485 Maintenance Services Fees -Bldg Dept. 1,528 534 546 500 500 500 349601 Cemetery -Management Fees 0 55,000 80,000 85,000 85,000 90,000 349620 Administrative Fees -Pension 24,000 24,000 24,000 24,000 24,000 24,000 TOTAL CHGS FOR SERVICE 391,054 548,100 663,702 744,033 728,708 805,683 FINES AND FORFEITS 351100 Court Fines 13,935 14,793 16,569 14,000 14,000 14,000 351115 Police Education-$2.00 Funds 1,143 1,558 1,700 1,200 1,200 1,200 351140 Parking Fines 855 470 645 500 500 500 354100 Code Enforcement Fines 31,407 34,135 34,141 35,000 35,000 35,000 359000 Other Fines/Forfeits 361 40 109 200 200 200 TOTAL FINES AND FORFEITS 47,701 50,997 53,164 50,900 50,900 50,900 MISCELLANEOUS REVENUE: INTEREST EARNINGS 361100 Interest Income 61,013 96,267 35,102 45,000 15,000 15,000 361105 State Board Interest Earnings 27,653 33,665 13,070 15,000 2,000 2,000 361150 Other Interest 902 1,602 1,371 1,500 500 500 TOTAL INTEREST EARNINGS 89,567 131,534 49,544 61,500 17,500 17,500 3 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL - CONTINUED Code: 001501 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY21/22 Number Descriutjon Actual Actual Actual Budget Projected Budget RENT AND ROYALTIES 362100 Rents and Royalties 22,234 22,043 17,199 28,000 25,000 25,000 362150 Nontaxable Rent 103,778 117,707 105,867 115,000 110,000 110,000 TOTAL RENT AND ROYALTIES 126,012 139,750 123,067 143,000 135,000 135,000 SALE OF FIXED ASSETS 364100 Sale of Fixed Assets 48,215 23,672 31,014 45,000 30,000 30,000 365000 Sale of Surplus Material/Scrap 9,869 6,134 1,330 5,000 4,000 4,000 TOTAL SALES OF FIXED ASSETS 58,084 29,805 32,343 50,000 34,000 34,000 CONTRIBUTIONS/DONATIONS 366000 Contributions & Donations 1,860 7,899 2,079 5,000 3,000 3,000 366150 75th Anniversary Revenues 1,600 300 1,450 500 1,000 1,000 366200 Contribution/GreerTrust 13,000 8,200 8,100 0 0 0 366602 Donations-PD Safety Classes 0 810 0 0 0 0 366603 Donations -COPE Unit 21,317 3,774 0 0 0 0 366604 Donations -Public Safety Employees 3,955 5,156 0 0 0 0 366605 Donations -General Empl Fund 938 357 0 0 0 0 366805 4th of July Donations 2,600 2,500 2,500 2,500 2,500 2,500 TOTAL CONTRIBUTIONS/DONATIONS 45,270 28,996 14,129 8,000 6,500 6,500 OTHER MISCELLANEOUS REVENUES 367000 Gain/Loss on Investments 0 23,669 18,949 0 0 0 369100 Motor Fuel Tax Rebate 15,406 17,246 16,446 15,500 16,500 16,500 369200 Insurance Proceeds 30,354 33,463 118,824 35,000 10,000 10,000 369400 Reimbursements 32,473- 15,744 11,363 15,000 15,000 15,000 369900 Other Miscellaneous Revenues 186 1,392 1,396 50,500 1,500 1,500 369955 Vend Mach Sales -Gen Empl Fund 110 69 0 100 100 100 TOTAL OTHER MISCELLANEOUS REV. 78,529 91,583 166,977 116,100 43,100 43,100 TOTAL MISCELLANEOUS REVENUE 397,461 421,667 386,061 378,600 236,100 236,100 TOTAL REVENUES 13,301,990 12,949,191 12,391,402 12,956,086 13,128,079 13,624,832 INTERFUND TRANSFERS 381163 Transfer from 163 STORMWATER 700,000 0 0 0 0 0 381360 Transfer from 363 STORMWATER 0 23,928 0 0 0 0 381410 Transfer from 410 GOLF 0 0 0 35,000 35,000 35,000 381450 Transfer from 450 AIRPORT 0 0 0 150,000 150,000 0 381601 Transfer from 601 CEMETERY 4,638 0 0 0 0 0 TOTAL INTERFUND TRANSFERS 704,638 23,928 0 185,000 185,000 35,000 TOTAL REVENUES AND TRANSFERS 14,006,628 12,973,119 12,391,402 13,141,086 13,313,079 13,659,832 OTHER FINANCING SOURCES 389991 Appropriated from Fund Balance 0 (825,680) 0 127,266 TOTAL OTHER SOURCES 0 (825,680) 0 127,266 0 0 TOTAL REV. AND OTHER SOURCES 14,006,628 12,147,439 12,391,402 13,268,352 13,313,079 13,659,832 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET I SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION Amended Org FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Code Description Actual Actual Actual Budget Projected Budget 010001 City Council $ 53,664 $ 52,259 $ 46,702 $ 59,737 $ 58,133 $ 60,500 010005 City Manager 425,856 336,677 269,335 292,499 285,133 331,556 010009 City Clerk 207,260 205,292 264,887 217,040 205,106 280,773 010010 City Attorney 100,267 105,409 167,044 201,426 197,183 210,634 010020 Administrative Services 651,177 672,001 674,673 707,722 702,324 751,020 010021 Management Information Servic 385,022 464,729 511,750 516,961 513,244 594,375 010041 Police Administration 1,075,874 1,052,404 1,263,875 876,121 836,781 958,142 010043 Police Operations 3,045,451 3,412,730 3,308,391 3,563,272 3,522,094 3,688,213 010047 Police Investigations 754,632 818,247 1,076,622 1,121,954 1,113,075 1,181.630 010049 Police Dispatch 599,063 622,038 582,845 662,359 620,615 670,321 010045 Code Enforcement Division 178,587 184,410 184,219 197,439 184,795 198,860 010052 Roads and Maintenance 808,444 887,151 963,173 1,040,937 1,008,870 1,100,490 010053 Stormwater Utility 1,120,302 0 0 0 0 0 010054 Fleet Management 218,860 232,278 202,251 214,824 213,136 229,215 010056 Facilities Maintenance 489,500 398,280 568,181 648,857 604,528 551,287 010059 Cemetery 186,139 178,033 177,736 231,522 199,232 133,235 010057 Leisure Services 879,540 1,145,017 1,110,021 1,122,549 1,055,218 1,257,586 010080 Community Development 395,776 366,205 539,290 517,184 511,362 572,971 010099 Non -Departmental 1,564,956 1,014,277 976,464 1,348,812 1,403,717 997,425 Total General Fund Expenditure $ 13,140,369 $ 12,147,439 $ 12,887,460 $ 13,541,215 $ 13,234,545 $ 13,768,233 Total Revenues and Transfers 14,006,628 12,973,119 12,391,402 13,141,086 13,313,079 13,659,832 Change in Fund Balance $ 866,259 $ 825,680 $ (496,058) $ (400,129) $ 78,534 (108,401) CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GENERAL FUND OPERATING SUMMARY EXPENDITURE BY DEPARTMENT/DIVISION FY 17118 FY 18119 FY 19110 FY 20121 FY 21121 Department Actual Actual + Actual Budget Projected J CITY COUNCIL PERSONAL SERVICES $ 22,728 $ J OPERATING EXPENDITURES 30,936 CAPITAL OUTLAY - TOTAL $ 53,664 $ CITY MANAGER PERSONAL SERVICES $ 386,539 $ OPERATING EXPENDITURES 39,317 CAPITAL OUTLAY - j TOTAL $ 425,856 $ CITY CLERK PERSONAL SERVICES $ 159,304 $ I OPERATING EXPENDITURES 47,955 CAPITAL OUTLAY - I TOTAL $ 207,260 $ CITY ATTORNEY PERSONAL SERVICES $ - $ OPERATING EXPENDITURES 100,267 CAPITAL OUTLAY - TOTAL $ 100,267 $ ADMINISTRATIVE SERVICES PERSONAL SERVICES $ 525,070 $ OPERATING EXPENDITURES 126,108 CAPITAL OUTLAY I TOTAL $ 651,177 $ MANAGEMENT INFORMATION SERVICES j PERSONAL SERVICES $ 246,755 $ I OPERATING EXPENDITURES 138,267 CAPITAL OUTLAY - TOTAL $ 385,022 $ COMMUNITY DEVELOPMENT PERSONAL SERVICES $ 357,598 $ I OPERATING EXPENDITURES 38,178 CAPITAL OUTLAY - TOTAL $ 395,776 $ 22,736 $ 29,523 52,259 $ 325,131 $ 11,546 336,677 $ 170,673 $ 20,636 13,983 205,292 $ 105,409 105,409 $ 540,448 $ 131,553 672,001 $ 314,098 $ 126,311 24,320 464,729 $ 318,631 $ 47,574 366,205 $ 22,728 $ 23,973 46,702 $ 258,605 $ 10,730 269,335 $ 171,932 $ 92,955 264,887 $ 92,686 $ 74,359 167,044 $ 539,816 $ 134,857 674,673 $ 345,874 $ 163,865 2,01 I 511,750 $ 392,517 $ 132,124 14,650 539,290 $ 22,732 $ 37,005 59,737 $ 275,407 $ 17,092 292,499 $ 184,750 $ 29,980 2,310 217,040 $ 164,039 $ 37,387 201,426 $ 562,649 $ 145,073 707,722 $ 358,104 $ 158,857 516,961 $ 434,559 $ 71,314 11,311 517,184 $ 22,733 $ 35,400 58,133 $ 273,285 $ 11,848 285,133 $ 181,108 $ 21,688 2,310 205,106 $ 161,208 $ 35,975 197,183 $ FY 21122 Budget 1 22,730 37,770 l 60,500 i 284,340 15,216 j 32,000 331,556 190,702 f 90,071 I 280,7731 169,930 40,704 210,634 551,820 $ 589,434 150,504 161,586 702,324 $ 751,020 346,573 $ 166,671 513,244 $ 431,913 $ 68,138 11,311 511,362 $ 421,489 172,886 594,375 451,955 88,016 33,000 572,971 FY 17/18 FY 18/19 f FY 19/20 FY 20/21 1 FY 20/21 FY 21/22 i Department Actual Actual J Actual Budget I Projected Budget 1 POLICE DEPARTMENT - ADMINISTRATION PERSONAL SERVICES $ 919,624 $ 919,091 $ 1,064,435 $ 740,467 $ 707,438 $ 803,004 OPERATING EXPENDITURES 119,785 133,314 160,747 135,654 129,343 147,638 CAPITAL OUTLAY 36,465 - 38,694 - - 7,500 [ TOTAL $ 1,075,874 $ 1,052,404 $ 1,263,875 $ 876,121 $ 836,781 $ 958,142 POLICE DEPARTMENT - OPERATIONS PERSONAL SERVICES $ 2,727,327 $ 3,100,165 $ 3,029,232 $ 3,206,256 $ 3,205,959 $ 3,341,813 OPERATING EXPENDITURES 294,835 290,787 245,672 328,641 287,760 316,100 CAPITAL OUTLAY 23,289 21,778 33,487 28,375 28,375 30,300 TOTAL $ 3,045,451 $ 3,412,730 $ 3,308,391 $ 39563,272 $ 3,522,094 $ 31688,213 POLICE DEPARTMENT - INVESTIGATIONS j PERSONAL SERVICES $ 648,579 $ 664,952 $ 878,785 $ 952,417 $ 943,615 $ 1,020,053 f OPERATING EXPENDITURES 106,054 115,848 123,458 152,437 152,360 150,577 CAPITAL OUTLAY - 37,446 74,379 17,100 17,100 11,000 TOTAL $ 754,632 $ 8189247 $ 1,076,622 $ 1,121,954 $ 1,113,075 $ 1,181,630 POLICE DEPARTMENT - DISPATCH PERSONAL SERVICES $ 590,500 $ 611,731 $ 573,959 $ 648,523 $ 607,779 $ 654,016 OPERATING EXPENDITURES 8,563 10,307 8,886 13,836 12,836 16,305 CAPITAL OUTLAY - - _ _ _ TOTAL $ 599,063 $ 622,038 $ 582,845 $ 662,359 $ 620,615 $ 670,321 CODE ENFORCEMENT PERSONAL SERVICES $ 159,672 $ 165,801 $ 169,750 $ 176,731 $ 169,939 1 $ 177,733 OPERATING EXPENDITURES 18,914 18,610 14,469 20,708 14,856 21,127 CAPITAL OUTLAY _ TOTAL $ 178,51 $ 184,410 $ 184,219 $ 197,439 $ 184,7951 $ 198,860 FY 17118 Department I Actual PUBLIC WORKS - ROADS AND MAINTENANCE PERSONAL SERVICES $ 462,678 $ OPERATING EXPENDITURES 338,222 J CAPITAL OUTLAY 7,544 TOTAL $ 808,444 $ PUBLIC FACILITIES - STORMWATER UTILITY J PERSONAL SERVICES $ 630,002 $ OPERATING EXPENDITURES 488,037 j CAPITAL OUTLAY 2,263 TOTAL $ 1,120,302 $ PUBLIC FACILITIES - FLEET MANAGEMENT PERSONAL SERVICES $ 194,428 $ OPERATING EXPENDITURES 24,432 CAPITAL OUTLAY - TOTAL $ 218,860 $ PUBLIC FACILITIES - CEMETERY PERSONAL SERVICES $ 149,728 $ OPERATING EXPENDITURES 27,920 CAPITAL OUTLAY 8,491 TOTAL $ 186,139 $ PUBLIC FACILITIES - FACILITIES MAINTENANCE PERSONAL SERVICES $ 133,131 $ OPERATING EXPENDITURES 232,174 CAPITAL OUTLAY 124,195 TOTAL $ 489,500 $ LEISURE SERVICES PERSONAL SERVICES $ 505,975 $ OPERATING EXPENDITURES 1 1 369,197 CAPITAL OUTLAY 4,368 TOTAL $ 879,540 $ NON -DEPARTMENTAL PERSONAL SERVICES $ 291,741 $ OPERATING EXPENDITURES 634,268 J CAPITAL OUTLAY 2,918 GRANTS AND AIDS - INTERFUND TRANSFERS OUT 636,029 TOTAL $ 1,564,956 $ TOTALS J PERSONAL SERVICES $ 9,111,377 $ OPERATING EXPENDITURES 3,183,431 CAPITAL OUTLAY 209,532 J GRANTS AND AIDS - INTERFUND TRANSFERS OUT 636,029 TOTAL GENERAL FUND $ 13,140,369 $ FY 18119 I FY 19/20 FY 20/21 FY 20/21 I FY 21/22 Actual Actual I Budget + Projected f Budget 505,970 $ 588,186 $ 623,386 $ 620,580 $ 656,674 325,439 335,797 371,218 341,957 384,910 55,743 39,190 46,333 46,333 58,906 887,151 $ 963,173 $ 1,040,937 $ 1,008,870 $ 1,100,490 $ $ $ _ $ 194,159 $ 180,924 $ 189,384 $ 192,111 $ 199,782 28,524 18,950 22,940 18,525 21,933 9,595 2,376 2,500 2,500 7,500 232,278 $ 202,251 $ 214,824 $ 213,136 $ 229,215 j 145,725 $ 151,633 $ 176,307 $ 153,758 $ 103,570 32,308 26,103 35,215 25,474 29,665 - - 20,000 20,000 178,033 $ 177,736 $ 231,522 $ 199,232 $ 133,235 160,659 $ 279,726 $ 290,597 $ 291,110 $ 299,711 219,247 234,361 280,575 238,418 248,576 18,374 54,094 77,685 75,000 3,000 398,280 $ 568,181 $ 648,857 $ 604,528 $ 551,287 759,730 $ 736,297 $ 802,159 $ 751932 $ 907,441 244,648 218,871 264,467 254:227 266,145 140,640 154,854 55,923 49,059 84,000 1 1,145,017 $ 1,110,021 $ 1,122,549 $ 1,055,218 $ 1,257,586 278,439 $ 264,098 $ 232,289 $ 258,725 $ 260130 712,594 707,675 737,061 765,530 737:395 23,244 4,691 379,462 379,462 1,014,277 $ 976,464 $ 1,348,812 $ 1,403,717 $ 997,4251 9,198,140 $ 9,741,182 $ 10,040,756 $ 9,871,586 $ 10,554,407 ' 2,604,177 2,727,851 2,859,460 2,731,510 2,946,620 321,878 413,736 261,537 251,988 267,206 23,244 4,691 3.79,462 379,462 - 12,147,439 $ 12,887,460 $ 13,541,215 $ 13,234,545 $ 13,768,233 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI CITY COUNCIL City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City Council directs the offices of the City Manager, City Attorney and City Clerk. The City Council adopts the City's annual budget, adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning Commission, acts as the Community Redevelopment Agency and Board of Adjustment, and hears citizen concerns and ideas at Council meetings, through public forums and by individual contact. Individual members represent the Council on various County and regional boards. FISCAL YEAR 2021 ACCOMPLISHMENTS FISCAL YEAR 2022 GOALS AND OBJECTIVES City Goal: Direct Overall Municipal Service Delivery with specific focus on: PERFORMANCE MEASURES Performance Indicators Number of Council Meetings Conducted Number of CRA Meetings Conducted Number of Board of Adjustment Meetings Conducted Number of Ordinances Adopted �Number ofResolutions Adopted Number of Board Appointments Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 18 22 21 18 24 8 4 10 5 10 3 2 3 2 3 9 8 6 12 6 34 31 30 35 30 13 15 37 30 20 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET1 CITY COUNCIL PROGRAM BUDGET DESCRIPTION STAFFING 20121 21122 NATURE OF ACTIVITY Reeular and Special Meetings -Preparation and attendance at meetings (24 regular City Council and 40.00% 40.00% other CRA, Board of Adjustment and Council workshops/special meetings). Responsible for all legislative functions of City Government, including the establishment of laws and policies, and appointing qualified citizens to boards and committees. 10.000/0 10.00% Cil,, Functions andEwnts - Attendance at functions. Public relations. 25.00% 25.00% Conference. Leeislati-. Coun State, and Local Meetings - Attendance at assigned County and regional meetings. City representation at all levels of government and intra-governmental affairs. 25.00% 25.00% Citizens' Problems and Complaints - Assisting Citizens in referring complaints and problems to the City Manager for follow-up. 1 100.000/0 100.00% CITY COUNCIL BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for City Council is $ 60,500. This compares to the 2020-2021 projected expenditures of $ 58,133, an increase of $ 2,367 or 4.07%. Amended Projected FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 22,728 $ 22,736 $ 22,728 $ 22,732 $ 22,733 $ 22,730 $ (3) Operating Expenditures 30036 29,523 23073 37,005 35,400 37,770 2, 70 Capital Outlay - - - - - - - Total $ 53,664 $ 52,259 $ 46,702 $ 59,737 $ 58,133 $ 60,500 $ 2, 67 Fiscal Year 2021-2022 Proposed Budget - Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures: Difference 1. Personal Services - Slight decrease due to change in workers compensation rate. $ (3) 2. Operating Expenditures - Increase due primarily to additional training and travel, $ 2,370 3. Capital Outlay - No change. $ - N CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE CITY COUNCIL FULL TE%1EEQUJ1VA M'4TS Projected PAY Amended Expenditures Budget POSMON RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Mayor 5,400 1.00 1.00 1.00 1.00 $ 5,400 $ 5,400 Vice -Mayor 3,600 1.00 1.00 1.00 1.00 3,600 3,600 Council Member 3,600 3.00 3.00 3.00 3.00 10,800 10,800 5.00 5.00 5.00 5.00 TOTAL SALARIES $ 19,800 $ 19,800 FICA Takes 2,892 2,892 Worker's Compensation Insurance 41 38 Total Personal Services $ 22,733 $ 22,730 CITY COUNCIL Code: 010001 Account Number Description PERSONAL SERVICES 511200 Legislative Salaries 512100 FICA Taxes 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 534000 Travel & Per Diem 534105 Cellular Telephone 534110 Internet Access 534800 Promotional Activities 535200 Departmental Supplies 535210 Computer Supplies 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CITY COUNCIL Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 19,800 19,800 19,800 19,800 19,800 19,800 2,892 2,892 2,892 2,892 2,892 2,892 36 44 37 40 41 38 22,728 22,736 22,728 22,732 22,733 22,730 24,825 23,347 18,573 27,750 26,542 27,654 1,667 1,873 1,158 1,140 1,529 1,620 575 433 1,169 1,300 1,379 1,200 171 572 554 500 500 860 517 326 1214 865 800 736 28 22 620 1,000 1,000 1200 200 200 200 200 200 200 24 0 160 50 0 50 2,930 2,750 324 4200 3,450 4250 30,936 29,523 23,973 37,005 35,400 37,770 0 0 0 0 0 0 0 0 0 0 0 0 53,664 52,259 46,702 59,737 58,133 60,500 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 CITY MANAGER In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager, appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is responsible for the oversight of the day-to-day operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost-effective manner while still in accordance with City Council objectives. As chief operating officer of the City, the City Manager's office is involved in the following functions: the daily administration of the City; appointing authority for all City employees; supervision and evaluation of the management team; coordination of intra and inter -governmental affairs; acting as the administrative spokesperson for the City; formulation of the annual budget; recommendations with respect to departmental and non -departmental expenditures and the capital improvement program; preparation of reports and data to assist the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and requests for service; and conducting administrative research and analysis. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Facilitated Public Works Compound design and value engineering ✓ Completed Year 3 of the Roadway Resurfacing Plan ✓ Assisted in the City's 1M Award of the IRC CARES Act Grant ✓ Assisted in the City's 74K Award of the CDBG CARES Act Grant Program ✓ Implementation of COVID-19 prevention/safety processes in City Facilities FISCAL YEAR 2022 GOALS AND OBJECTIVES City Goal: Governmental Efficiency City Operations ➢ Complete a comprehensive Stormwater Master Plan ➢ Complete the City's overall Strategic Plan (COVID delayed completion) ➢ Complete Public Works Compound ➢ Complete Hangar D and Square Hangars at Airport ➢ Update Roadway Infrastructure Survey ➢ Complete Septic to Sewer in CRA Quality Service to Citizens ➢ Provide a prompt response to citizen complaints and/or requests and provide help where appropriate. ➢ Continue to be transparent and maintain residents informed about City services, projects and the community overall. Provide Effective Support to City Council ➢ Continue to keep City Council informed in a proactive manner. ➢ Follow legislation that may affect the City. Maintain Positive Intergovernmental Relations ➢ Maintain open lines of communication with other governmental entities. ➢ Continue to work with legislative delegation in Tallahassee, in support of the City's projects, goals and objectives. CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'Ij PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Per Capita Level of Service Cost $543 $493 $512 $516 $537 Per Capita Number offull-titne Employees 5.08 5.44 5.40 5.34 5.53 General Fund Unrestricted Funds vs. Expenditures 40.89% 51.03% 44.25% 42.67% 39.28% CITY MANAGER PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 20121 21122 40.00% 40.00% Mana2 ement and Surx r-Asion of OU Programs and Projects - Plan, organize, direct, coordinate, and report on City Projects. Improve and expand efforts for quality public services. 20.00% 20.00% Preuaration of City Council Agends - Provide City_ Council members with recommendations on issues requiring legislative actions and implementation of their decisions. Initiate and review all matters requiring City Council actions. 20.00% 20.001/o kter�oowrnmental Affairs - Represent City in intergovernmental matters. Serve as City representative on task forces, committees and planning groups. Administer inter -local agreements. Monitor and report State and Federal legislation affecting the City. 20.00% 20.00% Purchasine and Contract Administration - Provide City Departments/Divisions assistance in purchasing policy compliance. Assist with solicitations for professional services in accordance with applicable policies and legal restrictions. 100.000/0 100.00% CITY MANAGER BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for City Manager is $ 331,556. This compares to the 2020-2021 projected expenditures of $ 285,133, an increase of $ 46,423 or 16.28%. Amended Projected FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Bud -,et Expenditures Budget Difference Personal Services $ 386,539 $ 325,131 $ 258,605 $ 275,407 $ 273,285 $ 284,340 $ 11,055 Operating Expenditures 39,317 11,546 10,730 17,092 11,848 15216 3,368 Capital Outlay - - - - - 32,000 32,000 Total $ 425,856 $ 336.677 $ 269.35 $ 292,499 $ 285,133 $ 331,556 $ 46.423 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 11,055 2. Operating Expenses - Increase due primanly to additional travel and training. $ 3,368 3. Capital Outlay - Increase due to new vehicle requested this Gear. $ 32.000 (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 PERSONAL SERVICES SCHEDULE CIl'Y MANAGER FULLTMEQUIVALENTS Projected PAY Amended Expenditures Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 City Manager 1.00 1.00 1.W 1.00 $ 148,525 $ 153,500 City Office Manager/Public Info Officer 43,927 / 79,069 1.00 1.00 1.00 1.00 60,515 62,500 2.00 2.00 2.00 2.00 TOTAL SALARIES $ 209,040 $ 216,000 FICA Taxes 15,288 16,524 Deferred Compensation 18,805 19,440 Group Health Insurance Premium 29,745 31,977 Finployee Assistance Program 32 32 Worker's Comp Insurance 375 367 Total Personal Services $ 273,285 $ 284,340 CAPITAL OUTLAY SCHEDULE CITY MANAGER -TO BE FUNDED BY (INII2AL FUND EXPENDITURES PER FISCAL YEAR Descriution 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Utility Vehicle $ 32,000 $ - $ - $ - $ - $ 32,000 $ 32,000 $ - $ - $ - $ - $ 32,000 JCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGED CITY MANAGER Code:010005 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Phone 534120 Postage 534420 Equipment Leases 534620 R & M - Vehicles 534630 R & M - Office Equipment 534800 Promotional Activities 535200 Departmental Supplies 535210 Computer Supplies 535260 Gas and Oil 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CITY MANAGER FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual Amended Proposed FY 20/21 FY 20/21 FY 21/22 Budget Projected Budge 307,974 255,626 196,315 210,209 209,040 216,000 22,061 19,393 14,266 16,073 15,288 16,524 27,710 22,957 17,650 18,910 18,805 19,440 28,409 26,635 29,982 29,815 29,745 31,977 0 33 32 32 32 32 386 488 359 368 375 367 386,539 325,131 258,605 275,407 273,285 284,340 30,791 0 0 0 0 0 1,180 1,705 1,714 3,900 100 3,250 610 635 554 540 895 900 39 5 9 50 50 50 1,535 1,521 1,059 612 797 802 216 268 255 500 250 500 721 652 433 240 256 264 2,027 1,216 1,587 2,000 3,000 3,000 562 871 499 550 550 550 0 0 30 400 400 400 1,082 2,171 2,288 2,100 2,100 2,100 555 1,654 1,584 4,600 1,850 1,800 0 849 720 1,600 1,600 1,600 39,317 11,546 10,730 17,092 11,848 15,216 0 0 0 0 0 32,000 0 0 0 0 0 32,000 425,856 336,677 269,335 292,499 285,133 331,556 'ICITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET CITY CLERK The City Clerk is a Charter Officer who is appointed by and serves under the direction of the City Council. The office maintains the City seal, attests all documents, provides legislative support, maintains permanent records of the City, scans and provides availability of scanned documents to City staff and the public through the website in Laserfiche. The City Clerk is the City Elections Official, Canvassing Board Chair, and Records Management Liaison Officer for all City department records except Law Enforcement. The office is responsible for the City's records management program, cemetery sales and records, administration of City board and committee appointments, financial disclosure, orientation, ordinance codification, and provides recording services to City Council, CRA, Board of Adjustment, and Charter Review Committee. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Designed storage rack for maps and surveys ✓ Transitioned six work spaces for carpet replacement in office suite ✓ Prepared agendas and minutes for 2021 Charter Review Committee ✓ Developed Charter amendment ballot with City Manager and City Attorney's assistance ✓ Administered election process for three Council seats FISCAL YEAR 2022 GOALS AND OBJECTIVES Direct Overall Municipal Service Delivery with specific focus on: ➢ Create new filing system for hard copy maps and surveys ➢ Continue to scan stored boxes in vault for citywide access ➢ Continue to provide quality customer service to include public records requests ➢ Promote staff training and development ➢ Administer election process for two Council seats ➢ Canvass 2021 Election 'CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Records Scanned 49 c.f. 39 50 50 50 Records Destroyed 563 c.f. 538 307 400 300 Council Meeting Packets/Minutes 18 22 21 20 20 Cemetery Lots/Niches Sold 58 80 60 60 60 Election - Candidates Qualified 3 3 17 6 4 Legal/Display Ads Published 17 11 16 20 8 Code Supplements Distributed 1 2 2 5 3 Board Appointments Administered 13 19 37 30 20 Instruments Recorded 2 3 2 5 4 Public Records Requests 144 157 200 200 200 Other Cotrnnittee Meeting Minutes Recorded 16 11 15 18 18 CITY CLERK PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 2020121 21122 Services for City Council - Prepare Council agendas, advertise hearings, post notices, take minutes of Council meetings, administer follow-up of City Council action items, prepare correspondence, prepare City Council 15.00% 15.00% budget, make Council travel arrangements, research services, attest & seal all documents executed by Mayor and City Manager, schedule invocations, prepare proclamations, resolutions, certificates of appreciation, prepare for and conduct Council orientation w/ CM and CA, coordinate w/ MIS for broadcast of Council, CRA, Board of Adjustment meetings. Services for Citizens - Receive and respond to general City website e-mail link, respond to public records 25.00% 20.00% requests and inquiries, provide computer for public research, post legal notices, and make imaged records available on City website via Laserfiche Weblink. Services for Boards/Committees - Board liaison, advertise vacancies, administer financial disclosure forms, 15.00% 15.00% update Commission on Ethics website annually, record and provide services to Board of Adjustment and CRA. M aintain and update Board Handbook, and conduct board member orientation and prepare outgoing certificates. Records Management - Scan all permanent and long term records for staff and public into Laserfiche, administer public records requests, coordinate paper recycling and records destruction with recycling contractor 20.00% 20.00% in accordance with State law, maintain, update and distribute adopted Records Management Procedures Manual, coordinate with Records Liaisons Committee, maintain all original City documents, i.e. ordinances, resolutions, agreements, deeds, terminated personnel files, conduct records research for staff as requested. Conduct stal'I training in records management. Scans and distributes agenda packets for all City boards and Council. 10.00% 15.00% Cemetery - Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemetery records/database. Respond to customer concerns and complaints. General Administration - Prepare, post, and distribute monthly calendar, prepare annual budget for department, attend staff meetings, codify ordinances, record final plats and easements, record vacations of 5.00% 5.00% easement, keep log of all City vehicles, attest and seal City documents, provide notary services for City documents, respond to Cityseb emails. City Election - The City Clerk is the City Elections Official and Chairperson of the City Canvassing Board, 10.00% 10.00% qualifies candidates for office and political committees, coordinates with Supervisor of Elections and State of Florida in administration of annual general elections, prepares resolutions and forms, swears in elected officials. 100.00% 100.00% 1 '7 IT'Y OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET] CITY CLERK BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for City Clerk is $ 280,773. This compares to the 2020-2021 projected expenditures of $ 205,106, an increase of $ 75,667, or 36.89%. Amended Projected FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 159,304 $ 170,673 $ 171,932 $ 184,750 $ 181,108 $ 190,702 $ 9,594 Operating Expenses 47,955 20,636 92,955 29,980 21,688 90,071 68,383 Capital Outlay - 13,983 - 2,310 2,310 - (2,310) Total $ 207,260 $ 205,292 $ 264,887 $ 217,040 $ 205,106 $ 280,773 $ 75,667 Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 9,594 2. Operating Expenses - Increase due to election year costs and increase in election fees. $ 68,383 3. Capital Outlay - Decrease due to no capital outlay requested this year. $ (2,310) PERSONAL SERVICES SCHEDULE CITY CLERK FULL TIMEEQUIVALEUS Projected PAY Amended Expenditures Budget POSMON RANGE 19/20 20/21 20/21 21/22 20/21 21/22 City Clerk 1.00 1.00 1.00 1.00 $ 90,775 $ 96,500 Records Specialist 30,821 / 55,478 1.00 1.00 1.00 1.00 43,015 44,500 Clerical Assistant (P/T) $12.05/hr - $ 21.69/hr 0.50 0.50 0.50 0.50 9,425 9,750 2.50 2.50 2.50 2.50 TOTAL SALARIES $ 143,215 $ 150,750 Overtime - 200 FICA Taxes 10,778 11,548 Deferred Compensation 12,032 12,708 Group Health Insurance Premium 14,795 15,208 Employee Assistance Program 32 32 Worker's Comp Insurance 256 256 Total Personal Services $ 181,108 $ 190,702 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET] CITY CLERK Code: 010009 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Salaries 115,416 131,615 132,379 143,190 143,215 150,750 511300 Temporary Salaries 6,858 0 0 0 0 0 511400 Overtone 0 0 0 200 0 200 512100 FICA Taxes 9,330 9,806 9,848 10,950 10,778 11,548 512225 Deferred Compensation 10,560 11,042 11,164 12,023 12,032 12,708 512301 Group Health Insurance Premium 16,912 17,893 18,264 18,103 14,795 15,208 512309 Employee Assistance Program 0 32 32 32 32 32 512400 Worker's Comp Insurance 229 286 245 252 256 256 TOTAL PERSONAL SERVICES 159,304 170,673 171,932 184,750 181,108 190,702 533400 Other Contractual Services 1,986 2,098 1,873 3,050 2,250 3,000 533490 Codification Services 2,899 2,825 3,378 3,000 1,550 4,550 534000 Travel and Per Diem 145 691 0 780 0 866 534105 Cellular Phone 0 0 262 480 461 480 534120 Postage 475 364 510 600 400 500 534420 Equipment Leases 668 661 1,260 1,440 1,512 1,513 534630 R & M - Office Equipment 1,092 962 1,630 1,860 1,427 1,452 534910 Clerk of Court Filing Fees 162 231 132 300 100 300 534920 Legal Ads 1,616 1,840 901 4,500 1,665 3,150 534990 Election Costs 37,940 9,806 81,976 12,000 10,703 72,250 535200 Departmental Supplies 284 322 307 650 650 650 535210 Computer Supplies 148 0 267 300 300 400 535410 Dues and Memberships 440 545 460 570 570 460 535450 Trairiing and Education 100 290 0 450 100 500 TOTAL OPERATING EXPENDITURES 47,955 20,636 92,955 29,980 21,688 90,071 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 13,983 0 2,310 2,310 0 TOTAL CAPITAL OUTLAY 0 13,983 0 2,310 2,310 0 TOTAL CITY CLERK 207,260 205,292 264,887 217,040 205,106 280,773 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET CITY ATTORNEY The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is the legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers. The City Attorney represents the City in all legal transactional and litigation matters, and monitors the representation of the City by outside counsel where appropriate. The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond sale documents, and legal opinions, as required. The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement Board and litigated actions, as required. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Attended City Council, Planning and Zoning, Code Enforcement/Special Magistrate, Construction Board, and Board of Adjustment meetings. ✓ Provided regular updates to the City Council on changes and updates on Governor Ron DeSantis' Executive Orders on the COVID-19 Pandemic. ✓ Provided regular updates to the City Council on changes to federal and state laws, as well as pending suits, settlements, and legal cases. ✓ Provided legal support to the Charter Review Committee. ✓ Provided legal support on a significant recall election and the law, including being a member of the Canvassing Board. ✓ Provided legal advice to the City during Code Enforcement/Special Magistrate hearings and on the Special Magistrate's Orders. ✓ Provided legal support on significant police matters, including Forfeiture, Risk Protective Orders, School Resource Officer Agreements, and legal publications on abandoned vehicles. ✓ Provided legal support on significant Airport matters, including drafting a Conservation Agreement, and legal publication on abandoned aircraft. ✓ Provided legal support on significant Human Resources matters, including discipline, Last Chance Agreements, and policies. ✓ Maintained a professional network with local government attorneys from Indian River County, Sheriff, School Board, and other municipalities in the county. ✓ Assisted in reviewing and updating procurement documents and procedures. ✓ Reviewed significant legal claims and insurance settlements, as deemed necessary. ✓ Reviewed the Manual/Tapes for City, County and Local Government; Land Use and Labor, and Employed Law Annual Update Courses (seminar canceled due to COVID). 20 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Attend City Council, Planning and Zoning, Code Enforcement/Special Magistrate, Construction Board, and Board of Adjustment meetings. ➢ Attend the Florida Municipal Attorney Association; City, County and Local Government; and Land Use or Labor and Employed Law Annual Update seminars. ➢ Prepare for and take the City, County and Local Government Certification Course and Examination. ➢ Provide quality legal advice and services to the City Council, various boards, and City staff. ➢ Continue to provide regular updates to the City Council on changes to federal and state laws, as well as pending suits, settlements, and legal cases. ➢ Provide legal support on a City Election and the law, including being a member of the Canvassing Board. ➢ Continue to serve as the police legal advisor to the City of Sebastian Police Department on Forfeiture, Risk Protective Orders, School Resource Officer Agreements, and other legal matters. ➢ Continue to provide legal support on land use matters, including meeting and negotiating with staff, developers and their attorneys, and amending the Land Development Codes. ➢ Continue to provide legal support for all department heads, including Human Resources, Airport, Golf Course, Parks, and others. ➢ Continue to maintain a professional network with local government attorneys from Indian River County and other municipalities in the county. ➢ Continue to give advice and assist in reviewing and updating procurement documents and procedures. ➢ Continue to review significant legal claims and insurance settlements, as deemed necessary. ➢ Coordinate and monitor the use of any outside council services. ➢ Draft and/or review proposed ordinances, resolutions, resolutions, orders and other legal documents, as needed. CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET; PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Number of Resolutions 35 35 9 35 20 Number of Ordinances 5 5 6 5 8 Number of Meetings 42 42 35 60 60 Number of Orders n/a n/a n/a 60 60 CITY ATTORNEY PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTNITY 20121 21122 25.00% 25.001/o Counsel to 0tv Council and Other City Bodies - Attend workshops, regular and special meetings of City Council, Planning Commission; Board of Adjustment and Code Enforcement Board, as well as other City bodies as assigned and provide advice as to the law and procedures. 25.00% 25.00% Function as Q3 s Solicitor - Prepare and review ordinances, resolutions, contracts, property instruments and other legal documents on behalf of the City. 40.00% 40.001/o City Legal Advisor - Provide legal counsel to and attends meetings with City Manager, department directors and key personnel on a day-to-day basis. Provide legal opinions to City Council and Manager as requested. 10.00% 10.00% dal Reta•esentadw - Represent City in litigation and administrative proceedings as required. Act as General Counsel to the City in the supervision of outside counsel. 100.00% 100.000/0 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET CITY ATTORNEY BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the City Attorney is $ 210,634. This compares to the 2020-2021 projected expenditures of $ 197,183, an increase of $ 13,451, or 6.82%. Amended Projected FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ - $ - $ 92,686 $ 164,039 $ 161,208 $ 169,930 $ 8,722 Operating Expenses 100,267 105,409 74,359 37,387 35,975 40,704 4,729 Capital Outlay - - - - - - - Total $ 100,267 $ 105,409 $ 167,044 $ 201,426 $ 197,183 $ 210,634 $ 13,451 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 8,722 2. Operating Expenses -Increase due primarily to a full year of online West Law fees and additional travel. $ 4,729 3. Capital Outlay - No change. $ - PERSONAL SERVICES SCHEDULE CITY ATTORNEY FULL TIlVIEEQUIVALENTS Projected PAY Amended Ekpenditures Budget POSITION RANGE 19/20 20/21 20/21 21122 20/21 21/22 City Attorney 0.00 1.00 1.00 1.00 $ 123,350 $ 127,500 0.00 1.00 1.00 1.00 TOTAL SALARIES $ 123,350 $ 127,500 Overtime - - FICA Takes 8,436 9,754 Deferred Compensation 11,102 11,475 Group Health Insurance Premium 18,124 21,007 Fxnployee Assistance Program 16 16 Worker's Comp Insurance 180 178 Total Personal Services $ 161,208 $ 169,930 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET CITY ATTORNEY Code: 010010 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Salaries 0 0 70,154 123,347 123,350 127,500 512100 FICA Taxes 0 0 5,653 9,429 8,436 9,754 512225 Deferred Compensation 0 0 6,231 11,092 11,102 11,475 512301 Group Health Insurance Premium 0 0 10,639 19,975 18,124 21,007 512309 Employee Assistance Program 0 0 9 16 16 16 512400 Worker's Comp Insurance 0 0 0 180 180 178 TOTAL PERSONAL SERVICES 0 0 92,686 164,039 161,208 169,930 OPERATING EXPENDITURES 533400 Other Contractual Services 99,470 104,310 73,062 25,950 26,000 26,000 534000 Travel and Per Diem 0 0 0 500 0 3,000 534105 Cellular Phone 285 438 484 540 465 480 534110 Internet Services 415 0 0 0 0 0 534115 On -Line Services 0 0 0 6,012 5,031 6,708 534120 Postage 0 38 15 50 40 40 534130 Express Mail 0 0 24 30 30 30 534420 Equipment Leases 0 0 40 667 797 802 534630 R & M - Office Equipment 0 0 22 288 262 264 535200 Departmental Supplies 72 622 366 1,000 1,000 1,000 535230 Small Tools and Equipment 24 0 0 0 0 0 535410 Dues and Memberships 0 0 345 650 650 680 535420 Books and Publications 0 0 0 500 500 500 535450 Training and Education 0 0 0 1,200 1,200 1,200 TOTAL OPERATING EXPENDITURES 100,267 105,409 74,359 37,387 35,975 40,704 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY ATTORNEY 100,267 105,409 167,044 201,426 197,183 210,634 24 (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'II ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department primarily provides support services to other City departments. It is organized into three primary sections, which are Finance, Purchasing, and Human Resources. The Finance Section's main responsibility is to conduct the fiscal affairs of the City in compliance with all applicable laws, regulations, and sound business practices and to diligently safeguard the resources of the city. It is also is responsible for documenting compliance with grant provisions, processing grant reimbursements and monitoring construction projects to assure spending is within amounts appropriated. The Purchasing Section monitors all purchases and new agreements. An effort is made to regularly review outstanding agreements to be sure renewals are timely and the terms are adhered to. The Human Resources Section is responsible for administering effective recruitment, selection, assignment and retention of employees, in addition to implementing and advising on rules and regulations to ensure compliance with employee laws. It is also responsible for employee service recognition, employee special events, employee assistance program, employee orientation, employee benefits, employee training, negotiating collective bargaining agreements, discipline and grievance handling and employee salary administration. FISCAL YEAR 2021 ACCOMPLISHMENTS FISCAL YEAR 2022 GOALS AND OBJECTIVES ICITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERFORMANCE MEASURES Actual Actual Actual Projected Projected jPerformance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Total Full and Part-time Positions 182 179 188 179 195 Terminations/Resi,,,iiations/Retirements 34 18 33 20 35 HR hours to process new employee 2 2 2 2 2 Applications processed 93 148 109 150 150 New Hires 31 17 22 20 35 Background Checks conducted - non -sworn 21 20 18 25 25 Reported Workers Compensation Claims 15 9 11 10 10 Time frame to hire new employee - non -sworn 14 days 14 days 30 dad-0 14 days 14 days Time frame to hire new employee - sworn 1.5 months 1.5 months 2 months* 1.5 months 2 months Cost Per Capita $26.92 $27.28 $26.81 $29.08 $29.08 I�ProY;ram Journal Entries Processed 1,047 881 940 950 1,000 Accounts Payable Invoices Processed 3,880 3,450 3,001 3200 3,000 Accounts Payable Checks Processed 2,210 2,043 1,983 2,100 2,025 Purchase Orders Processed 355 293 350 400 425 Payroll Checks Processed 4,360 4,479 4,372 4,600 4,525 Purchasing/Corporate Card Transactions Processed 2,297 2,599 2,747 2,700 2,850 Purchasing Card Users 39 40 41 41 41 Garage Sale Permits Issued 826 745 385 800 800 Number of Fixed Assets Records 2,588 2,604 2,695 2,700 2,700 f Comprehensive Annual Financial Statement issued 03/08/19 03/18/20 02/24/21 03/01/22 03/01/23 Annual Budget Document issued 11/27/17 10/30/18 10/25/19 10/15/20 10/16/21 Excellence in Financial Reporting Award (consecutive years) 20 21 22 23 24 Distinguished Budget Presentation Award (consecutive years) 14 15 16 17 18 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET ADMINISTRATIVE SERVICES PROGRAM BUDGET STAFFING 20121 21122 NATURE OF ACTIVITY General Accounting - Data entry for general ledger activity for all City operations, bank reconciliations, preparation of federal, state and local reports, and allocation of charges to City departments. Ensure all accounting information is 16.00% 15.00% entered timelyand accurately. Maintain fixed assets records and ensure assets are recorded and y• tagged properly. Account for all Capital Projects. f Accounts Pavable - Review all requests fiorpayment and prepare checks. Process and pay purchasing card transactions. I+ 10.00% 9.00% Ensure appropriate discounts are taken and invoices are paid prior to due date, audit travel expense reports and prepare year end 1099s. Budget - Assist the City Manager in preparation of annual budget. Ensure budget is comprehensive as to 8.00% 9.00% communication, coordination and control. Submit final budget to the Government Finance Officers Association Awards Program and quarterly budget amendment packages to the Council. Payroll - Review and process payroll, including benefits, deductions, leave availability, and workers compensation. 7.00% 9.00% Prepare quarterly reports to the workers compensation insurance carrier. Prepare employee insurance invoices foi payment. Monitor -ADP to insure quarterly and annual payrolltaxreports and yearend W-2's are processed correctly. Auditing ;fin Financial Reporting - Analyze general ledger accounts, develop and prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budget to actual statements and annual financial statements. 6.00% 5.00% Prepare annual State reports, such as Comptroller's Report, Transportation Report, and othercomplex financial analyses. Invest operating and construction funds. Make debt service payments and record transactions. Complete the Comprehensive Annual Financial Report and submit to the Government Finance Officers Association Award Program Contract and Avreement Management - Maintain a contract database tracking all deliverables, terms, and action dates. 5.00% 5.00% Review terms and make recommendations for any potential changes. Support Department Heads and Project Managers on contract issues. Procurement - Research, negotiate pricing, seekout best practices and implement for procurement. Support Department 8.00% 9,00% Heads and staff in the procurement process. Build City relationships with vendors. Update Policies and Procedures as needed. Firing New Fmnlovees - Post position, accept applications, screen applications for minimum qualifications, prepare employment and rejection letters, prepare new hire package, schedule pre -employment physical and drug screens, 4.00% 4.00% conduct new hire orientations, conduct employment and background investigations, coordinate with departments regarding examinations for skilled positions. Interview applicants as part ofpanel. Customer Service - Respond to customer inquiries both in person and on the phone. Route incoming calls, complaints, 6.00% 6.00% concerns, etc to the appropriate department. Receive mail and packages and sort and distribute appropriately. Provide support to other employees and departments as needed. Dnnlovee SupMrt - Provide protection to both City and employees by following federal and state laws/regulations. Manage employee relations and identify labor costs. Mediate and resolve disputes between management and 3.00% 4,00% employees. Maintain, update, and implement City Human Resources policies and procedures. Develop and coordinate employee training. Review and revise job descriptions and pay scales. Maintain all employee files. Provide administrative support to the Police Pension Plan. Grants & SUCcial Projects - Responsible for quarterly status, reimbursement reports, close out documentation and 5.00% 4.00% federal and state compliance to grantors. Compile data on hurricane damages, submit, and follow up on. 7u-Service Actions - Process employee action notices for activity - promotions, demotions and transfers. Maintain 2.00% 3.00% personnel and subject files. Update salary schedules and compensation plans. Administer employee evaluation program Effective Insurance Plans - Develop and maintain a comprehensive, innovative and effectively managed insurance 3.00% 3.00% benefits plan for all employees and dependents. Provide clear prevention opportunities and participation options for employees and dependents. Risk Management - Ensure that liability insurance claims are promptly submitted to the insurance carrier. Resolve minor claims that are lower than deductible limits in a fair and consistent manner. Insure Workers Compensation claims are 4.00% 4.00% submitted to carrier. Maintain correspondence with insurance carrier for all liability and workers compensation claims frominception to completion or return to work. Negotiate carrierbenefits and rates. Coordinate all safety training. Union Negotiations. Contract Administration - Negotiate labor agreements with both PBA and CWA and any Memos 0 of Understanding necessary during the life of existing contracts. Perform support research, document preparation and 2.00% 1.00% record minutes. Review, rewrite and organize Rules and Regulations. Cash Management - Collect revenues from taxes, intergovernmental revenues, franchise fees, utility taxes, occupational 0 0 licenses, parking citations, special assessments, and rentals. Monitor collections as compared to budget. Invest any 9.00% 9.00% available cash balances, as warranted. Records Management - Records storage, disposition, and destruction. Insure annual compliance. Complete 2.00% 1.00% transmittals, box labels, records disposition and destruction forms, and update master log. ! 100.00% 100.00% 2'7 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET ADMINISTRATIVE SERVICES BUDGET SUMMARY The Fiscal Year 2021-2021 proposed budget for Administrative Services is $ 751,020. This compares to the 2020-2021 projected expenditures of $ 702,324, an increase of $ 48,696, or 6.93%. Amended Projected FY 17/18 FYI 8/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 525,070 $ 540,448 $ 539,816 $ 562,649 $ 551,820 $ 589,434 $ 37,614 Operating Expenses 126,108 131,553 134,857 145,073 150,504 161,586 11,082 Capital Outlay - - - - - - - Total $ 651,177 $ 672,001 $ 674,673 $ 707,722 $ 702,324 $ 751,020 $ 48,696 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increases due to negotiated salary and insurance increases and having positions full all year. $ 37,614 2. Operating Expenses - Increase due primarilyto higher costs of pre -employment background checks and exams. $ 11,082 3. Capital Outlay - No change. $ - PERSONAL SERVICES SCHEDULE ADMINISTRATIVE SERVICES DEPARTMENT FULL TEff EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Administrative Services Director/CFO 78,967 / 142,140 1.00 1.00 1.00 1.00 $ 138,800 $ 143,500 Human Resources Director/Asst Admin Services Director 72,868 / 131,163 1.00 1.00 1.00 1.00 94,800 97,500 Assistant Accounting Services Director 67,703 / 121,866 1.00 1.00 1.00 1.00 75,100 77,500 Procurement/Contracts Manager 55,588 / 100,058 1.00 1.00 1.00 1.00 54,950 63,500 Accountant 40,244 / 72,439 1.00 1.00 1.00 1.00 46,300 48,000 Account Clerk 11 29,052 / 52,293 1.00 1.00 1.00 1.00 32,050 34,250 6.00 6.00 6.00 6.00 TOTALSALARIES $ 442,000 $ 464250 Overtime 25 200 FICA Taxes 33,400 35,530 Deferred Compensation 39,500 41,801 Group Health Insurance Premium 36,000 46,769 Employee Assistance Program 95 95 Worker's Comp Insurance 800 789 Total Personal Services $ 551,820 $ 589,434 ,CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET ADMINISTRATIVE SERVICES DEPARTMENT Code: 010020 Account Number Descriution PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511460 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533120 Consultants 533175 Employee Background Testing 533200 Audit Fees 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534120 Postage 534420 Equipment Leases 534630 R & M - Office Equipment 534700 Printing and Binding 534800 Promotional Activities 534825 Advertising 534920 Legal Ads 535200 Departmental Supplies 535205 Bank Charges 535210 Computer Supplies 535230 Small Tools & Equipment 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL ADMINISTRATIVE SERVICES Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Pro.iected Budget 414,889 428,483 425276 448,399 442,000 464,250 38 0 0 0 0 0 0 0 0 200 25 200 31,273 32,038 31,801 34,271 33,400 35,530 36,946 37,659 38,126 40,320 39,500 41,801 41,230 41,259 43,776 38,579 36,000 46,769 0 94 95 95 95 95 694 915 741 785 800 789 525,070 540,448 539,816 562,649 551,820 589,434 830 0 0 0 0 0 15,570 13,561 13,612 11,955 22,600 22,625 36,000 37,746 37,750 38,097 38,097 43,740 27,924 32,458 28,610 32,150 32,000 33,400 892 0 261 426 200 1,000 0 0 0 1,015 912 696 774 0 825 0 0 0 1,678 1,806 2,370 1,700 1,840 1,920 1,820 1,803 3,304 3,480 3,700 3,705 28,776 29,757 31,874 32,620 32,600 33,330 0 0 0 300 0 0 0 0 50 2,050 0 500 504 5,465 5,693 6,500 5,900 7,500 821 1,432 1,416 1,900 1,900 2,000 4,198 3,292 3,404 5,171 5,000 4,000 145 125 136 165 130 130 615 235 199 495 475 600 2,047 0 0 0 0 0 3,339 3,674 3,424 3,710 3,300 3,440 175 200 1,929 3,339 1,850 3,000 126,108 131,553 134,857 145,073 150,504 161,586 0 0 0 0 0 0 0 0 0 0 0 0 651,177 672,001 674,673 707,722 702,324 751,020 FCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI MANAGEMENT INFORMATION SYSTEMS DIVISION The Management Information Systems division consists of four (4) full-time and two (2) part-time staff members. This division is responsible for the purchase, operation, and maintenance of the City's approved computerized hardware and software infrastructure, and either provides or recommends training for its use. We also oversee the live broadcast of the City's meetings, 24 hour broadcasting of COSty and creation/maintenance of all City websites. This division provides support for approximately 200 computers, printers and other systems including computerized physical access control, Police Department's computer infrastructure, accounting, Community Development's GIS, computerized fuel monitoring and also oversees the Working Waterfront technology. MIS supports hardware and software for the Internet/Intranet accounts, maintenance of email system, telephone system, and manages City issued cellular devices. MIS coordinates with other departments relating to use and configuration of the records imaging software (Laserfiche) and other departmental records management software systems. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Upgraded Exchange ✓ Replaced Police Department VPN ✓ Assisted in reopening of City Hall ✓ Improved capability of sound system for council chambers ✓ Continued ongoing protection of city from cyber threats ✓ Improved broadcasting ability for events outside City Hall ✓ Added new method for citizens to provide input ✓ Implemented large-scale upgrade of police body camera systems including recording and transmitting systems inside cars. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Continue to enhance and ensure the security of systems within the workplace ➢ Insure accessibility of all board and council meetings to public for viewership and participation ➢ Improve function, operation, and usability of all information systems within City Hall ➢ Implement new systems to enhance functions and daily operations as needed ➢ Train users on the proper usage and function of systems implemented for their convenience PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Workorders Processed 2775 2700 2513 2600 2764 Server/Network/Phone Outages Serviced 15 12 12 12 20 Web/COS-TV Workorders Processed 810 950 358 600 162 Programs Aired Live on COS -TV 122 75 83 120 93 User Training hours performed/supported 30 100 243 100 90 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'Ij MANAGEMENT INFORMATION SERVICES PROGRAM BUDGET DESCRIPTION STAFFING 20121 21122 NATURE OFACHVITY 5.00% 5.00% Network Analysis, Design, and Configuration - This includes the assessment of the citys' current data needs, as well as projected needs for all software and hardware, and the documentation of all systems. 20.00% 25.00% End User Sumort - This includes hardware troubleshooting and repair, as well as, assisting users in the use of all data resources. 2.00% 3.00% Network Administration -This includes the daily administration of network resources such as maintaining user accounts, e-mail accounts, data backup etc... 2.00% 2.00% Division Administration - This includes the functions necessary to support the internal administrative needs of the MIS division's resources and personnel. 5.00% 5.001/o Technology Research andDewloument - This is the time necessary to research and evaluate technology related products and services forpurchase and implementation. 25.00% 25.00% Broadcastintr/Recordin;/Content Creation - broadcast board meetings live from council chambers. Filming for commericals or other productions as directed. Creation of the daily programming schedule. Creation of all the video files for the Web Archive service. Creation of print advertising/banners as requested. Creation ofCOSty slides as needed. Any items needed are requested via work order. 2.00% 2.00% Website Sunnort - posting of all agendas & packets, adding the city's events to the events calendar on the city's main site. Making any additions or changes that are needed for the information on all the city's websites to stay up-to-date. Any additions or changes are requested via work orders. 15.00% 10.00% Maintenance - monitoring and addressing MIS techincal items. These include servers, switches, and other specialized hardware that is essential to the day to day operations of the MIS division. This includes the daily administration of network resources such as maintaining user accounts, e-mail 20.00% 20.00% accounts, data backup etc... Securio, & Training - securing all endpoints and servers against unwanted intrusion. Training of end users on safe usage of city provided technology. Making sure that systems have all needed patches. Securing all internet based services against hacking/breaches. 4.00% 3.00% Records Management - Maintain the electronic records forthe the City of Sebastian. This includes the public emails and the laserfiche system work with the the City Clerks office to ensure our the city's electronic record storage is both user/public friendly and secured. 100.00% 100.000/0 31 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Management Information Systems is $ 594,375, this compares to the 2020-2021 projected expenditures of$ 513,244, an increase of $ 81,131, or 15.81%. FY 17/18 Actual Personal Services $ 246,755 $ Operating Fxpenses 138,267 Capital Outlay - Amended Projected FY 18/19 FY 19/20 FY 20/21 FY20/21 Actual Actual Budget Expenditures 314,098 $ 345,874 $ 358,104 $ 346,573 $ 126,311 163,865 158,857 166,671 24,320 2,011 - - Total $ 385,022 $ 464,729 $ 511,750 $ 516,961 $ 513,244 $ Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures: 1. Personal Services -Increase due to negotiated salary and insurance increases and a newposition added. 2. Operating Expenses - Increase due primarily to additional software subscriptions related to remote work 3. CapitalOutlay -No change. PERSONAL SERVICES SCHEDULE ' MANAGE MT MRMATION SERVICES FY21/22 Budget Difference 421,489 $ 74,916 172,886 6,215 594,375 $ 81,131 Difference $ 74,916 $ 6,215 FULL TINE EQUIVALITiTS Projected PAY Amended Expenditure Budget POSITION RANG 19/20 20/21 20121 21/22 20/21 21/22 MIS Manager 55,588 / 100,058 1.00 1.00 1.00 1.00 $ 81,180 $ 83,750 MIS Systems Administrator 48,529 / 87,352 1.00 1.00 1.00 1.00 55,110 57,000 MIS Technical Analyst 37,528 / 67,550 1.00 1.00 1.00 1.00 62,425 64,500 MIS Technician 32,698 / 58,857 1.00 1.00 1.00 1.00 37,875 39,750 Help Desk Technician/Administrative Asst 32,698! 58,857 0.00 0.00 0.00 1.00 - 32,750 Audio Visual Technical Analyst (P/T) $10.00/hr-$13.64/hr 0.50 0.50 0.50 0.50 15,810 19,500 Audio Visual Technician (P/T) $ 10.00/hr-$ 13.64/hr 0.50 0.50 0.50 0.50 8,750 13,500 5.00 5.00 5.00 6.00 TOTAL SALARIES $ 261,150 $ 310,750 Overtime 200 500 FICA Taxes 19,200 23,811 Deferred Compensation 21,250 25,043 Group Health Insurance Premium 43,925 60,778 Employee Assistance Program 63 79 Worker's Comp Insurance 485 528 Total Personal Services $ 346,273 $ 421,489 KITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE MANAGEV M INFORMATION SERVICES - TO BE FUNDED BYDISCRMONARYSALES TAX EXPENDITURES PER FISCAL YEAR DESCRIPTION 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL VxRail Server/Host Update $ 43,195 $ 43,195 $ 43,195 $ - $ - $ 129,585 Email Archive System 60,000 - - - - 60,000 Citywide Computers 45,000 35,000 45,000 35,000 45,000 205,000 COSty Broadcast Equipment 10,000 10,000 10,000 10,000 10,000 50,000 Network Infrastructure 30,000 30,000 30,000 30,000 30,000 150,000 Over the Air Connections 10,000 20,000 - - - 30,000 Core and Remote Switches - - 25,000 20,000 - 45,000 CAD/RMS System Update 139,200 60,775 60,775 60,775 60,775 382,300 Total $ 337,395 $ 198,970 $ 213,970 $ 155,775 $ 145,775 $ 1,051,885 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET' MANAGEMENT INFORMATION SYSTEMS Code: 010021 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533120 Consultants 533400 Other Contractual Services 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Phone 534110 Internet Access 534120 Postage 534130 Express Mail 534420 Equipment Leases 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL MANAGEMENT INFORMATION SYSTEMS DIVISION FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual Amended Proposed FY 20/21 FY 20/21 FY 21/22 Budget Pro iected Budget 186,051 226,891 257,337 268,305 261,150 310,750 5,178 9,770 0 0 0 0 2,355 6,037 3,805 3,000 500 500 14,409 17,702 18,759 20,831 19,200 23,811 14,830 18,939 21,120 21,599 21,250 25,043 23,579 34,150 44,307 43,830 43,925 60,778 0 58 63 63 63 79 354 551 483 476 485 528 246,755 314,098 345,874 358,104 346,573 421,489 38,056 15,202 0 2,000 0 0 615 0 34,685 0 0 12,185 575 825 0 700 0 750 308 0 0 0 0 0 1,407 1,766 2,291 1,980 3,165 2,400 16,043 17,643 23,129 21,820 23,483 27,979 58 74 8 0 0 100 106 63 0 100 100 150 69 68 178 216 214 216 39,956 69,134 80,333 100,000 110,000 92,651 1,049 0 0 0 0 0 1,806 1,346 1214 501 560 0 30,458 10,424 9,149 7,000 12,135 9,050 78 0 317 200 51 250 4,684 5,566 10,563 21,000 13,123 23,115 0 0 0 100 100 100 2,999 4,200 1,999 3,240 3,740 3,940 138,267 126,311 163,865 158,857 166,671 172,886 0 24,320 2,011 0 0 0 0 24,320 2,011 0 0 0 385,022 464,729 511,750 516,961 513,244 594,375 �ICITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET POLICE DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS The Fiscal Year 2021-2022 proposed budget for the Police Department as a whole is $ 6,697,166. This compares to the 2020-2021 projected expenditures of $ 6,277,360, an increase of $ 419,806, or 6.7%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 Actual Actual Actual Budget 1_q)enditures Personal Services $ 5,045,701 $ 5,461,741 $ 5,716,160 $ 5,724,394 $ 5,634,730 $ Operating Expenses 548,151 568,865 553,232 651,276 597,155 Capital Outlay 59,754 59,224 146,560 45,475 45,475 Total $ 5,653,606 $ 6,089,830 $ 6,415,952 $ 6,421,145 $ 6,277,360 $ Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: 1. Personal Services - Increase due to negotiated salary and insurance increases, longevity, and a new position. 2. Operating Expenses - Increase due primarily to new flooring in admin building and higher anticipated fuel costs 3. Capital Outlay -Increase due to a new sign requested for the admin building. Ioves 1 Sebastian Police Department Cost Allocation Code Enforcement Police nistration 14% 3 _ Operations 55% FY21/22 Budget Difference 5,996,619 $ 361,889 651,747 54,592 48,800 3,325 6,697,166 $ 419,806 0 Difference $ 361,889 $ 54,592 $ 3,325 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'Ij CONSOLIDATED POLICE DEPARTMENT FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Bu et Proiected Bu et POLICE ADMINIS TRATION PERSONAL SERVICES $ 919,624 $ 919,091 $ 1,064,435 $ 740,467 $ 707,438 $ 803,004 OPERATING EXPENDITURES 119,785 133,314 160,747 135,654 129,343 147,638 CAPITAL OUTLAY 36,465 - 38,694 - - 7,500 TOTAL $ 1,075,874 $ 1,052,404 $ 1,263,875 $ 876,121 $ 836,781 $ 958,142 POLICE OPERATIONS PERSONAL SERVICES $ 2,727,327 $ 3,100,165 $ 3,029,232 $ 3,206,256 $ 3,205,959 $ 3341,813 OPERATING EXPENDITURES 294,835 290,787 245,672 328,641 287,760 316,100 CAPITAL OUTLAY 23,289 21,778 33,487 28,375 28,375 30,300 TOTAL $ 3,045,451 $ 3,412,730 $ 3,308,391 $ 3,563,272 $ 3,522,094 $ 3,688,213 POLICE INVESTIGATIONS PERSONAL SERVICES $ 648,579 $ 664,952 $ 878,785 $ 952,417 $ 943,615 $ 1,020,053 OPERATING EXPENDITURES 106,054 115,848 123,458 152,437 152,360 150,577 CAPITAL OUTLAY - 37,446 74,379 17,100 17,100 11,000 TOTAL $ 754,632 $ 818,247 $ 1,076,622 $ 1,121,954 $ 1,113,075 $ 1,181,630 POLICE DIS PATCH PERSONAL SERVICES $ 590,500 $ 611,731 $ 573,959 $ 648,523 $ 607,779 $ 654,016 OPERATING EXPENDITURES 8,563 10,307 8,886 13,836 12,836 16,305 CAPITAL OUTLAY - - _ _ _ TOTAL $ 599,063 $ 622,038 $ 582,845 $ 662,359 $ 620,615 $ 670,321 POLICE CODE ENFORCEMENT PERSONAL SERVICES $ 159,672 $ 165,801 $ 169,750 $ 176,731 $ 169,939 $ 177,733 OPERATING EXPENDITURES 18,914 18,610 14,469 20,708 14,856 21,127 CAPITAL OUTLAY - - _ _ TOTAL $ 178,587 $ 184,410 $ 184,219 $ 197,439 $ 184,795 $ 198,860 TOTALS PERSONAL SERVICES $ 5,045,701 $ 5,461,741 $ 5,716,160 $ 5,724,394 $ 5,634,730 $ 5,996,619 OPERATING EXPENDITURES 548,151 568,865 553,232 651,276 597,155 651,747 CAPTTALOUTLAY 59,754 59,224 146,560 45,475 45,475 48,800 TOTAL $ 5,653,606 $ 6,089,830 $ 6,415,952 $ 6,421,145 $ 6,277,360 $ 6,697,166 (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE1j POLICE ADMINISTRATION The Police Administrative Division includes the office of the Chief, Professional Standards, Training, Accreditation, Alarm Administration, and Police Volunteers. This division coordinates the efforts of the division commanders, oversees the budget, conducts internal investigations and background investigations for new employees, and is responsible for strategic planning. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Provided a safe environment to live and work for residents, visitors and commuters while dealing with the COVID pandemic. ✓ Provided education to our community through training, social media and professional interactions. ✓ Utilized available resources to benefit the community as a whole. ✓ Provided professional law enforcement services to the community through the various divisions, ensuring transparency and dedication while dealing with the COVID pandemic. ✓ Continued staff development through leadership and mentoring programs both internal and external. FISCAL YEAR 2022 GOALS AND OBJECTIVES );,- Continue to provide a safe environment to live and work for residents, visitors and commuters. ➢ Continue to develop partnerships with our community through training, social media and professional interactions. ➢ Continue to research and utilize available funding resources to benefit the agency and our community as a whole. ➢ Continue staff development through leadership and mentoring programs both internal and external. ➢ Continue with second year requirements of reaccreditation status with commission for Florida Accreditation as a two time Excelsior agency. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Civic meetings attended 132 125 145 125 130 Policies reviewed 200 136 125 136 125 Unit staff meetings attended 12 12 12 12 12 Senior staff meetings attended 24 24 40 24 40 Staff inspections performed 4 4 4 4 4 Computerized statistical reviews 12 12 12 12 12 Crime Prevention Information needs 51 43 25 50 40 Youth & Bike Safety Events 36 7 0 10 5 Community Events 67 67 10 65 50 Background Investigations 25 20 16 20 20 Training Assistance 24 16 8 24 15 Internal Investigations 3 6 1 2 6 Conduct 40 hrs of training for officers 43 43 43 43 43 Conduct training for civilian employees 60 55 36 55 50 Recruiting and promotional Activities 36 36 0 36 25 Number of citations processed 788 1078 958 1000 1000 Number of warnings processed 2891 3548 1392 3500 2000 Number of reports processed 2892 2382 2169 2500 2500 INumber ofparking citations processed 56 30 44 45 50 'Number oftrespass warnings processed 124 162 205 150 200 Statistical reports completed 30 40 30 40 30 ;CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET POLICE ADMINISTRATION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 20121 21122 36.001/o 36.00% General Management - Direct department, develop and expand citizen involvement and public education. Meet with civic groups, media, and other public and private groups. General administrative duties managing the department. 2.00% 2.00% Professional Standards - Oversee all internal affairs investigations and conduct two staff inspections during the year. Oversee all background investigations. Insure that accreditation standards are followed and documented. 1.000/0 1.001/o Staff Insmetions 33.00% 33.00% Records Management - Processing, distributing and entering incident reports, citations, warnings, parking tickets, trespass warnings, and other related records management for the Divisions of the Police Department. 23.00% 23.00% Citizen Reauests - Respond to citizen and agency requests for incident reports, accident reports, and local checks by fax, mail or phone. Providing officers with information when requested, signing for, processing and entering subpoenas. Providing records information to citizens in person or by phone. 4.00% 4.00% Renorting - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update pin map. 1.00% 1.00% Administrative - Mail correspondence to housewatch participants and to program donors, collect copy fees, signoff citation fees and alarm fees. 100.00% 100.00% POLICE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Police Administration is $ 958,142. This compares to the 2020-2021 projected expenditures of $ 836,781(excluding State Pension funds), an increase of $121,361, or 14.5%. Amended Projected FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 919,624 $ 919,091 $ 1,064,435 $ 740,467 $ 707,438 $ 803,004 $ 95,566 Operating Expenses 119,785 133,314 160,747 135,654 129,343 147,638 18,295 Capital Outlay 36,465 - 38,694 - - 7,500 7,500 Total $ 1,075,874 $ 1,052,404 $ 1,263,875 $ 876,121 $ 836,781 $ 958,142 $ 121,361 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fis cal Year 2020-2021 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases and a new position. $ 95,566 2. Operating Expenses - Increase due to new flooring in administration building. $ 18,295 3. Capital Outlay - No change. $ 7,500 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE POLICE ADMINISTRATION FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Chief of Police 78,967 / 142,140 1.00 1.00 1.00 1.00 $ 125,000 $ 129,000 Deputy Chief of Police 62,565 / 112,616 1.00 1.00 1.00 1.00 121,000 121,000 Captain 60,742 / 109,336 1.00 1.00 1.00 1.00 76,900 90,000 Administrative Supervisor 40,244 / 72,439 1.00 1.00 1.00 1.00 48,300 49,750 Crime Analyst 40,244 / 72,439 0.00 0.00 0.00 1.00 - 40,250 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 43,640 45,000 Records Specialist II 30,821 / 55,478 1.00 1.00 1.00 1.00 36,000 37,000 Records Specialist I 26,587 / 47,856 1.00 1.00 1.00 1.00 33,250 34,000 Logistics Specialist P/T $ 12.36/hr 0.50 0.50 0.50 0.50 13,645 13,750 COPE Specialist P/T * $ 12.36/hr 0.50 0.00 0.00 0.00 - - 8.00 7.50 7.50 8.50 TOTAL SALARIES $ 497,735 $ 559,750 Overtime 150 500 * Position transferred to Investigations FICA Taxes 37,150 42,983 Division in FY21. Clothing Allowance 1,620 1,620 Deferred Compensation 14,700 18,747 Chapter 185 Pension 79,344 83,980 Group Health Insurance Premium 62,925 83,264 Employee Assistance Program 110 127 Worker's Comp Insurance 13,704 12,033 Total Personal Services $ 707,438 $ 803,004 I CAPITAL OUTLAY SCHEDULE POLICE ADMINISTRATION DIVISION -TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL New Sign at Police Station $ 7,500 $ - $ - $ - $ - $ 7,500 $ 7,500 $ - $ - $ - $ - $ 7,500 39 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'I'J POLICE ADMINISTRATION Code:010041 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512250 Chapter 185 Retirement 512251 Chapter 185 State Shared Revenue 512301 Croup Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533100 Professional Services 533400 Other Contractual Services 533500 Investigations 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534500 Insurance 534610 R & M-Buildings 534620 R & M-Vehicles 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 534650 R & M-Radio 534800 Promotional Activities 534820 Designated Expenditure (Greer Donation) 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gras and OR 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606300 IOTB 606400 Vehicles and Equipment 606405 Vehicles and Equipment (Designated Funds) TOTAL CAPITAL OUTLAY TOTAL POLICE ADMINISTRATION Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 522,105 500,453 615,613 523,481 497,735 559,750 9,801 22,659 0 0 0 0 389 472 1,155 500 150 500 40,282 39,516 44,116 40,152 37,150 42,983 1,980 1,620 1,440 1,620 1,620 1,620 13,258 14,329 14,186 14,668 14,700 18,747 77,663 73,733 111,794 79,344 79,344 83,980 188,923 198,770 208,645 0 0 0 52,651 53,907 51,269 67,187 62,925 83,264 0 111 102 ill 110 127 12,572 13,521 16,115 13,404 13,704 12,033 919,624 919,091 1,064,435 740,467 707,438 803,004 1,383 600 3,856 600 600 600 25 25 25 25 25 25 917 350 271 500 350 1,000 3,180 8,060 1,610 6,000 4,000 6,000 8,921 7,286 5,795 5,820 8,650 9,480 2,416 1,885 1,649 1,800 1,700 1,920 3,039 2,642 911 433 793 1,153 1,052 1,643 1,400 1,500 800 1,500 24,858 26,839 29,104 29,350 28,790 28,800 2,946 2,795 2,942 3,100 3,050 3,050 3,139 3,110 3,581 3,636 3,825 3,829 5,609 0 7,090 0 0 7,090 5,925 4,878 10,031 10,000 10,000 35,000 1,479 543 1,073 750 200 750 33,585 46,725 48,578 45,460 45,460 19,376 0 189 30 1,000 0 1,000 35 0 0 100 0 100 937 722 842 1,000 1,000 1,000 3,886 6,989 25,268 0 0 0 5,289 5,107 6,118 7,000 7,000 8,000 54 147 877 880 400 800 0 0 0 1,000 1,000 1,000 4,648 4,646 2,979 5,000 3,500 5,000 789 550 844 1,000 700 1,500 0 0 0 100 0 100 2,839 3,090 3,138 3,500 3,500 3,565 614 215 0 1,100 0 1,000 2,220 4,278 2,732 5,000 4,000 5,000 119,785 133,314 160,747 135,654 129,343 147,638 0 0 0 0 0 7,500 16,965 0 19,694 0 0 0 19,500 0 19,000 0 0 0 36,465 0 38,694 0 0 7,500 1,075,874 1,052,404 1,263,875 876,121 836,781 958,142 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BU6GETJ POLICE OPERATIONS DIVISION The Operations Division is the most visible component of the police department and is tasked with 24hour/7 day service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering calls for service and patrolling the city limits. The Operations Division is comprised of four squads of 6 sworn personnel including four K-9 units and one full-time traffic officer. Several officers also provide extra duty services such as the SRT (Special Response Team). The SRT is responsible for serving high risk warrants, handling barricaded subjects, or any other special incidents requiring highly trained and equipped personnel. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Provided a high level of customer service to the citizens while dealing with the COVID pandemic. ✓ Outfitted patrol with new body and in -car cameras. ✓ Filled the traffic officer position and focused on deterring traffic violations in areas of concern throughout the City. ✓ Continued maintaining the positive police -community interactions through the COPE initiative. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Continue to maintain the positive relationships with the community through the COPE initiative. ➢ Continue to develop the leadership, mentoring and succession planning through in-house initiative and educational sources. ➢ Increase traffic violation and crash prevention through traffic initiatives. ➢ Increase water patrol, safety checks and natural resource violations along our waterways. PERFORMANCE MEASURES Performance Indicators Traffic Stoi)s Officer Initiated Activity Traffic Enforcement +Parkin, Enforcement Alarms Written Warnin -s Traffic Stops Calls for Service Adult Arrests Juvenile Arrests Buckle up and DUI enforcement waves f K-9 usage reports K-9 training days Boat safety inspections Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2019/2020 2021/2022 3,953 5,036 3,305 5,000 4,000 17,687 20,591 17,342 20,000 20,000 1,437 2,045 2,589 2,000 2,500 151 121 32 110 100 650 565 592 600 600 2,870 3,728 2,005 3,500 3,500 48,610 33,427 27,229 45,000 40,000 437 545 359 500 450 28 30 21 30 25 2 1 1 2 2 42 26 29 30 30 52 52 47 48 52 8 4 0 40 100 FCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE POLICE OPERATIONS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 20121 21122 40.000% 40.00% Calls for Service -respond to calls for service. 18.00% 18.00% Traffic Storrs and Citations - Conduct traffic stops and issue citations and warnings. 15.00% 15.00% Investi---ations -Conduct vehicle crash investigations. 2.00% 2.00% Criminal Trans uortation - Transport arrested adults and juveniles to respective detention facilities. 4.00% 4.00% Training and Professional DeveloDment - Provide a minimum of 40 hours of training to all members of the division. 12.00% 12.00% Patrol and Crime Prevention - Maintain patrol logs and direct patrols to reduce opportunistic crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in task force operations. 4.00% 4.00% K 9 Unit - Responsible for directed patrol and request for officer assists. + 4.00% 4.00% Motorcv cle/Traffic Unit - Criminal and non -criminal traffic law enforcement and accident investigations 1.00% 1.00% Marine Unit - Patrol waterways, enforce marine laws and perform water rescues. 100.00% 100.00% POLICE OPERATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Police Operations Division is $ 3,688,213. This compares to the 2020-2021 projected expenditures of $ 3,522,094, an increase of $166,119 or 4.721/1o. FY 17/18 Actual Personal Services $ 2,727,327 $ Operating Expenses 294,835 Capital Outlay 23,289 Amended Projected FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 Actual Actual Budget Expenditures 3,100,165 $ 3,029,232 $ 3,206,256 $ 3,205,959 $ 290,787 245,672 328,641 287,760 21,778 33,487 28,375 28,375 Total $ 3,045,451 $ 3,412,730 $ 3,308,391 $ 3,563,272 $ 3,522,094 $ Fiscal Year 2021-22 Proposed Budget: FY 21/22 Budget Difference 3,341,813 $ 135,854 316,100 28,340 30,300 1,925 3,688,213 $ 166,119 Major Current Level Changes from Fis cal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases as well as longevity and having positions full all year. $ 135,854 2. Operating Expenses - Increase due primarily to expected higher fuel costs. $ 28,340 3. Capital Outlay - Increase due to new mats for the training room. $ 1,925 9z [CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE POLICE OPERATIONS DIVI,SSION FULL TEWE EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Lieutenant 57,256 / 106,061 1.00 1.00 1.00 1.00 87,250 85,000 Sergeant 51,357 / 90,234 4.00 5.00 5.00 5.00 413,000 382,550 Officer 40,608 / 71,348 27.00 26.00 26.00 26.00 1,406,250 1,440,350 Crossing Guards (Temp) * $12.36/hr 0.00 0.00 0.00 5.00 - 46,000 32.00 32.00 32.00 37.00 TOTAL SALARIES $ 1,906,500 $ 1,953,900 * Positions transferred from Overtime 240,000 240,000 Investigations Division in FY22. FICA Taxes 165,500 169,155 Clothing Allowance 16,720 17,280 Chapter 185 Retirement 485,370 530,531 Group Health Insurance Premium 321,250 355,328 Employee Assistance Program 495 507 Worker's Comp Insurance 70,124 75,112 Total Personal Services $ 3,205,959 $ 3,341,813 CAPITAL OUTLAY SCHEDULE POLICE OPERATIONS DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Tasers (5) $ 8,500 $ 8,500 $ 8,500 $ 8,500 $ 8,500 $ 42,500 Patrol Rifles (5) 5,000 5,000 - - - 10,000 Night Vision Gear (1) 4,500 4,500 4,500 4,500 4,500 22,500 LIDAR Units (2) 4,300 4,300 - - - 8,600 EZ Flex Sport Mats 8,000 - - 8,000 SRT Helmet - 1,000 - 4,000 - 5,000 $ 30,300 $ 23,300 $ 13,000 $ 17,000 $ 13,000 $ 96,600 POLICE OPERATIONS DIVISION- TO BE FUNDED BY DIS CRErIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Police Vehicles w/equipment (5) $ 305,000 $ 310,000 $ 315,000 $ 320,000 $ 325,000 $ 1,575,000 Vehicle/Body Cameras 78,583 78,583 78,583 78,583 39,292 353,624 COPE Concession Trailer 20,500 - - - - 20,500 Utility Vehicle 18,000 - - - - 18,000 $ 422,083 $ 388,583 $ 393,583 $ 398,583 $ 364,292 $ 1,967,124 1 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE' POLICE OPERATIONS Code:010043 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Descritition Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Regular Salaries 1,623,057 1,858,645 1,795,423 1,904,908 1,906,500 1,907,900 511300 Temporary Salaries 22,793 0 0 0 0 46,000 511400 Overtime 251,591 267,264 219,771 240,000 240,000 240,000 512100 FICA Taxes 142,313 158,556 151,133 165,170 165,500 169,155 512215 Clothing Allowance 15,042 17,573 17,653 17,280 16,720 17,280 512250 Chapter 185 Retirement 374,831 417,075 469,703 486,156 485,370 530,531 512301 Group Health Insurance Premium 245,633 307,803 312,622 323,244 321,250 355,328 512309 Employee Assistance Program 0 528 500 507 495 507 512400 Worker's Comp Insurance 52,067 72,722 62,427 68,991 70,124 75,112 TOTAL PERSONAL SERVICES 2,727,327 3,100,165 3,029,232 3,206,256 3,205,959 3,341,813 OPERATING EXPENDITURES 533400 Other Contractual Services 0 4,844 0 0 0 0 533500 Investigations 427 0 0 0 0 534000 Travel and Per Diem 7,637 4,258 2,958 8,000 6,000 8,000 534105 Cellular Telephone 5,357 7,044 6,704 6,900 6,810 7,200 534110 Internet Access 16,346 15,422 14,266 14,717 15,200 15,636 534120 Postage 102 222 83 100 100 100 534130 Express Mail Charges 88 201 368 150 150 150 534420 Equipment Leases 1,109 1,099 837 720 760 769 534620 R & M -Vehicles 67,308 59,931 48,819 50,000 50,000 50,000 534630 R & M - Office Equipment 718 1,366 1,248 8,770 8,770 8,590 534640 R & M-Operating Equipment 7,364 8,480 7,177 7,300 6,500 6,000 534650 R & M-Radio 1,722 1,033 1,379 1,500 1,000 1,000 534800 Promotional Activities 371 557 500 500 500 500 534810 K-9 Expenditures 4,925 3,128 4,729 5,000 6,000 5,000 535200 Departmental Supplies 29,734 36,468 31,022 55,694 55,000 45,180 535210 Computer Supplies 87 128 94 121 170 250 535230 Small Tools and Equipment 7,025 9,897 25,718 17,390 13,000 6,500 535260 Gas and Oil 97,141 99,128 75,029 99,979 70,000 100,000 535270 Uniforms and Shoes 36,019 21,088 19,051 28,000 28,000 38,100 535275 Safety Equipment (47) 888 604 5,000 5,000 4,900 535410 Dues and Memberships 430 860 615 1,200 1,200 3,225 535420 Books and Publications 517 1,500 314 3,600 3,600 1,000 535450 Training and Education 10,454 13,245 4,448 14,000 10,000 14,000 TOTAL OPERATING EXPENDITURES 294,835 290,787 245,672 328,641 287,760 316,100 CAPITAL OUTLAY 606400 Vehicles and Equipment 23,289 21,778 33,487 28,375 28,375 30,300 TOTAL CAPITAL OUTLAY 23,289 21,778 33,487 28,375 28,375 30,300 TOTAL POLICE OPERATIONS DIVISION 3,045,451 3,412,730 3,308,391 3,563,272 3,522,094 3.688,213 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET POLICE INVESTIGATIONS DIVISION The investigators assigned to this division work on cases involving crimes against persons, crimes against property, and general investigations, including narcotic and vice investigations. The Evidence Technician is the custodian of the evidence/property room and processes crime scenes for evidence. A primary focus of this Division is to nurture cooperation with other law enforcement agencies and to foster community involvement and promote awareness events. The Crime Analyst provides intelligence support internally and externally for the law enforcement community. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Continued advanced training for investigators to ensure up-to-date tactics are being employed. ✓ Steered the agency to intelligence gathering and analyzing techniques and programs. ✓ Purged property and evidence in accordance with state law. ✓ Provided professional investigative services to the victims of crimes while dealing with the COVID pandemic. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Update old equipment and add new equipment to assist with various types of investigations. ➢ Continue to utilize resources to assist investigators in solving and preventing crimes as a means to promote the City of Sebastian as a safe and pleasant community. ➢ Purge property and evidence in accordance with state law. ➢ Provide continual training in order to maintain certifications and enhance experience levels. PERFORMANCE MEASURES Performance Indicators Burglary Investigations Assault Investigations Sexual Assault Investigations Vehicle Theft Investigation Robbery Investigations Larceny Investigations Murder/Attempted Murder Investigations Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 41 97 88 70 90 195 152 194 180 190 3 9 12 5 10 10 19 40 16 20 6 3 3 5 5 246 537 267 400 300 0 0 0 0 0 (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET] POLICE INVESTIGATIONS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 Investigations - Investigate reported criminal offenses, complete reports on same, conduct interviews, 50.00% 50.00010 review and assist in the prosecution of suspects. 14.00% 14.00% On Scene Investigations -Perform on -scene investigations and process crime scenes. 9.00% 9.00% Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court. 10.000/0 10.00% Inwsti,-,ations Assistance -Assist Uniform Division and other agencies with investigations. 10.00% 10.0011/0 Training and Professional Develooment. 2.00% 2.00% Community Meetings/Communin Policin- 5.00% 5.00% Backarounds 100.00% 100.00% POLICE INVESTIGATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2021-22 proposed budget for Police Investigations is $1,181,630, This compares to the 2020-2021 projected expenditures of $1,113,075, an increase of $ 68,555 or 6.2%. Amended Projected FY 17/18 FY 18/19 FY 19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 648,579 $ 664,952 $ 878,785 $ 952,417 $ 943,615 $ 1,020,053 $ 76,438 Operating Expenses 106,054 115,848 123,458 152,437 152,360 150,577 (1,783) Capital Outlay - 37,446 74,379 17,lW 17,100 11,000 (6,100) Total $ 754,632 $ 818,247 $ 1,076,622 $ 1,121,954 $ 1,113,075 $ 1,181,630 $ 68,555 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases as well as having positions full all year. $ 76,438 2. Operating Expenses - Decrease due primarily to lower costs for crime lab usage. $ (1,783) 3. Capital Outlay - Decrease in new investigative equipment requested. $ (6,100) Li 6 ,ICITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETk PERSONAL SERVICES SCHEDULE POLICE INVESTIGATIONS DIVISION FULL TIME EQ UIVALENTS PAY Amended POSITION RANGE 19/20 20/21 20/21 Lieutenant 57,256 / 106,061 1.00 1.00 1.00 Sergeant 51,357 / 90,234 1.00 1.00 1.00 Investigators 40,608 / 71,348 6.00 6.00 6.00 Evidence Supervisor 47,028 / 84,651 0.00 1.00 1.00 Evidence Technician 33,679 / 60,622 1.00 0.00 0.00 Evidence Technician P/T $ 16.19/hr 0.00 0.50 0.50 Crossing Guards (Temp) * $ 12.00/hr 5.00 5.00 5.00 14.00 14.50 14.50 TOTAL S ALARIF.S Overtime * Positions transferred to FICA Taxes Operations Division in FY22. Clothing Allowance Deferred Compensation Chapter 185 Retirement Group Health Insurance Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services CAPITAL OUTLAY SCHEDULE POLICE MES TIGATIONS DIVIS ION - FUNDED BY GFNERAL FUND Projected Expenditure Budget 21/22 20/21 21/22 1.00 $ 96,925 $ 103,000 1.00 61,000 84,000 6.00 353,250 382,250 1.00 48,825 50,250 0.00 - - 0.50 8,900 21,250 0.00 44,500 0 9.50 $ 613,400 $ 640,750 43,750 44,000 50,500 53,243 11,000 11,240 4,750 5,032 121,236 150,485 76,360 91,671 140 143 22,479 23,489 $ 943,615 $ 1,020,053 EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Fencing Enclosure $ 4,000 $ - $ - $ - $ - $ 4,000 Surveillance Equipment 7,000 - - - - 7,000 $ 11,000 $ - $ - $ - $ - $ 11,000 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETi POLICE INVESTIGATIONS DIVISION Code:010047 I Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Takes 512215 Clothing Allowance 512225 Deferred Compensation 512250 Chapter 185 Retirement 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533100 Professional Services 533500 Investigations 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534115 On-line Services 534120 Postage 534130 Express Mail Charges 534400 Rent/Leases 534420 Equipment Leases 534620 R&M -Vehicles 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 534650 R & M-Radio 534800 Promotional Activities 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gras and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606300 IOTB 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE INVESTIGATIONS DIVISION Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budge Projected Budget 369,878 376,797 528,843 575,724 568,900 640,750 51,731 43,308 30,504 44,400 44,500 0 34,868 39,755 43,926 44,000 43,750 44,000 34,813 35,090 45,821 51,484 50,500 53,243 7,804 7,848 9,735 10,460 11,000 11,240 3,870 4,109 4,310 4,843 4,750 5,032 76,072 84,427 118,638 121,278 121,236 150,485 54,879 55,655 77,393 77,958 76,360 91,671 0 95 143 143 140 143 14,665 17,869 19,472 22,127 22,479 23,489 648,579 664,952 878,785 952,417 943,615 1,020,053 70,417 72,749 80,668 84,649 84,659 77,766 491 780 534 800 800 800 5,143 5,652 4,091 8,500 8,500 8,500 3,644 3,581 4,052 4,200 4,083 4,320 2,922 3,173 3,933 3,900 3,960 4,140 1,647 1,704 1,747 1,800 1,800 1,900 70 143 26 250 250 250 41 0 184 300 300 300 391 0 576 576 576 576 501 497 416 384 374 375 4,169 5,944 1,790 5,000 5,000 5,000 858 1,252 1,554 5,020 5,000 11,600 0 0 0 2,000 2,000 2,000 35 0 0 100 100 200 171 154 216 300 300 300 0 317 293 750 750 750 2,774 2,506 3,549 4,000 4,000 4,000 0 90 957 4,463 4,463 1,000 313 0 2,406 200 200 250 7,952 9,530 8,651 12,000 12,000 12,000 561 618 128 800 800 1,500 293 293 435 750 750 750 4W 470 355 1,000 1,000 1,100 0 200 0 200 200 200 3,262 6,197 6,896 10,495 10,495 11,000 106,054 115,848 123,458 152,437 152,360 150,577 0 0 0 0 0 4,000 0 37,446 74,379 17,100 17,100 7,000 0 37,446 74,379 17,100 17,100 11,000 754,632 818,247 1,076,622 1,121,954 1,113,075 1,181,630 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 POLICE DISPATCH UNIT The police Dispatch Unit operates around the clock and takes emergency and non -emergency calls for service from the public, and dispatches calls to officers, code enforcement and volunteers. They do investigative work for the officers utilizing the CAD, RMS, DAVID and FCIC/NCIC, provide information services to officers as well as citizens. They monitor and record the activities of officers, community service volunteers and code enforcement officers into the CAD system. Dispatch takes house watch requests from citizens for the volunteers to check while they are away. Dispatch works closely with the other dispatch centers in the surrounding cities and counties by transferring calls to them or receiving calls from them. Dispatch uses several state of the art automated systems, which are linked to statewide and nationwide databases. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Maintained a high level of customer service, while working through and dealing with the global pandemic. ✓ Persevered through shift shortages from turnover and employee absence as a result of the COVID virus. ✓ Trained and added four new dispatchers to the team. ✓ Worked through issues with loss of fiber optic line and continued to function at normal operational levels. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Provide advanced training for dispatchers in the areas of handling critical incidents, stress management, and leadership. ➢ Implement a new Computer Aided Dispatch (CAD) and Records Management System (RMS). ➢ Fill the assistant communications supervisor position. ➢ Improve the efficiency of handling calls for service while providing preeminent assistance to the community and the patrol officers as a concerted effort that further promotes the City of Sebastian as a safe and pleasant community. PERFO RMANC E MEAS URFS Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 911 Calls Received 9,056 8888* 8,680 9,000 9,100 Code Violation Calls Received 8,712 9,239 14,431 8,500 15,000 Total Calls Received 48,610 51,209 55,105 50,000 58,000 Calls Per Dispatcher 5,401 5,689 6,122 5,500 7,000 Administrative Calls Handled 45,644 17801 * 18,922 20,000 20,000 * System documenting issue caused the FY19 reported numbers to appear lower than they actually were CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'11 POLICE DISPATCH UNIT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 53.00% 53.00% Disuatch - Receive and dispatch calls for police services, including felony in progress and emergency calls. Supply information to officers and callers. Record police action taken on calls for service. 29.00% 29.00% Calls - Receive complaint calls from public and emergency 911 calls. 14.00% 14.00% Information Retrieval - Check auto tags, VIN's, individuals, articles through the automated in-house records system and FCIC/NCIC systems. Send and receive LETS and faxmessages. 2.00% 2.001/o Code Enforcement - Receive, document and dispatch code enforcement complaints. 2.00% 2.001/o Training andProfessional Develoninent. 100.00% 100.00% POLICE DISPATCH UNIT BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Police Dispatch is $ 670,321. This compares to the 2020-2021 projected expenditures of $ 620,615, an increase of $ 49,706, or 8.0%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 590,500 $ 611,731 $ 573,959 $ 648,523 $ 607,779 $ 654,016 $ 46,237 Operating Fpenses 8,563 10,307 8,886 13,836 12,836 16,305 3,469 Capital Outlay - - - - - - - Total $ 599,063 $ 622,038 $ 582,845 $ 662,359 $ 620,615 $ 670,321 $ 49,706 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases and having positions full all year. $ 46,237 2. Operating Expenses - Increase due primarily to additional training and travel. $ 3,469 3. Capital Outlay -No change. $ - ;,CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET: PERSONAL SERVICES SCHEDULE POLICE DISPATCH UNIT FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Communications Supervisor 40 244 / 72,439 1.00 1.00 1.00 1.00 $ 76,350 $ 76,000 Assistant Communications Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 48,500 $ 49,100 Communication Technician 30,821 / 55,478 8.00 8.00 8.00 8.00 274,040 319,750 10.00 10.00 10.00 10.00 TOTAL SALARIES $ 398,890 $ 444,850 Overtime 65,000 40,000 FICA Taxes 35,500 37,091 Deferred Compensation 41,750 43,637 Group Health Insurance Premium 65,670 87,458 Employee Assistance Program 121 158 Worker's Comp Insurance 848 822 Total Personal Services $ 607,779 $ 654,016 l s( CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET+ POLICE DISPATCH UNIT Code:010049 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534420 Equipment Leases 534630 R & M-Office Equipment 534640 R & M-Operating Equipment 534650 R & M-Radios 534800 Promotional Activities 535200 Departmental Supplies 535210 Computer Supplies 535270 Uniforms 535275 Safety Equipment 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 405,965 400,202 383,668 441,364 398,890 444,850 34,955 56,733 54,558 40,000 65,000 40,000 32,538 33,591 32,652 36,766 35,500 37,091 38,699 40,239 36,685 43,417 41,750 43,637 77,585 79,848 65,425 85,990 65,670 87,458 0 150 132 158 121 158 758 968 839 828 848 822 590,500 611,731 573,959 648,523 607,779 654,016 704 1,411 0 2,000 1,000 2,000 461 464 501 480 450 360 433 454 159 0 433 433 1,005 995 1,556 1,716 1,803 1,811 1,273 1,267 1,155 1,300 1,300 1,120 0 470 132 500 100 100 176 242 0 200 100 200 300 389 84 400 400 400 890 643 921 1,800 1,800 1,836 70 363 1,664 200 200 200 0 632 0 300 300 1,200 18 0 0 100 100 100 0 331 339 840 850 345 3,235 2,645 2,374 4,000 4,000 6200 8,563 10,307 8,886 13,836 12,836 16,305 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL POLICE DISPATCH UNIT 599,063 622,038 582,845 662,359 620,615 670,321 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET CODE ENFORCEMENT DIVISION The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to citizen complaints and self- initiated enforcement. While providing support to other departments and the Special Magistrate, this division works to solicit voluntary compliance whenever possible. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Continued a proactive approach to code violations, while dealing with the COVID pandemic. ✓ Investigated code violations with follow-ups, magistrate hearings, and abatements. ✓ Provided education to the community in an effort to gain voluntary compliance while dealing with the COVID pandemic. ✓ Continually monitored the false alarm program to ensure compliance. ✓ Provided professional code enforcement services in the new COVID environment. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Provide professional code enforcement services. ➢ Continue to provide proactive and professional code enforcement services. ➢ Continually educate the public on code enforcement concerns to improve quality of life. ➢ Reduce time spent on calls increasing efficiency observing and responding to violations. ➢ Continue to implement healthy, safe practices. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Water Violations 17 94 41 60 60 Code Violations 1,832 2,325 2,387 1,900 2,400 Illegal Signs 459 520 310 475 400 Nuisance Abatement 655 417 376 450 450 Re -inspections 2,829 2,846 3,300 2,800 3,000 Property Inspections 434 533 486 450 500 PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEWENT DIVISION STAFFING NATURE OF ACTIVITY ' 20/21 21122 50.00% 50.00% Citizen Comislaints - Respond to complaints of city ordinance violations and self -initiate code compliance and enforcement. 30.00% 30.00% Re -inspections - Followup on notices ofviolations to ensure compliance. 3.00% 3.00% Code Enforcement Board- Provide direct support to Code Enforcement Board for Code Enforcement hearings. 17.00% 17.00% Documentation - To document complaints, as well as self -initiated actions, write reports and follow up letters and prepare documentation for Code Enforcement Board. 100.00% 100.00% CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET CODE ENFORCEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Code Enforcement is $ 198,860. This compares to the 2020-2021 projected expenditures of $184,795, an increase of $14,065, or 7.6%. FY 17/18 FY 18/19 Actual Actual Personal Services $ 159,672 $ 165,801 $ Operating Expenses 18,914 18,610 Capital Outlay - - Total $ 178,587 $ 184,410 $ Amended Projected FY 19/20 FY 20/21 FY 20/21 Actual Budget Expenditures 169,750 $ 176,731 $ 169,939 $ 14,469 20,708 14,856 184,219 $ 197,439 $ 184,795 $ FY 21/22 Budget Difference 177,733 $ 7,794 21,127 6,271 198,860 $ 14,065 f Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fis cal Year 2020-21 Projected Expenditures: 1. Personal Ser-dces - Increase due to negotiated salary and insurance increases as well as a longevity increase. 2.Operating Expenditures - Increase due primarily to anticipated vehicle repairs, additional court filings, and higher fuel costs 3. Capital Outlay - No change. PERSONAL SERVICES SCHEDULE CODEENFORCFIME iTDIVISION Difference $ 7,794 $ 6,271 FULL TUBE EQUIVALENTS Projected PAY Amended Expenditure Budget POSrrION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Code Enforcement Officer 32,698 / 45,156 2.00 2.00 2.00 2.00 $ 89,350 $ 94,000 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 36,150 37,250 3.00 3.00 3.00 3.00 TOTAL S ALARIFS $ 125,500 $ 131,250 Overtime 1,800 1,800 FICA Taxes 9,810 10,279 Clothing Allowance 1,320 1,320 Deferred Compensation 11,750 12,255 Group Health Insurance Premium 17,500 18,221 Employee Assistance Program 48 48 Worker's Comp Insurance 2,211 2,560 Total Personal Services $ 169,939 $ 177,733 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 CODE ENFORCEMENT DIVISION Code : 010045 Amended Projected Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 112,848 117,074 118,532 125,579 125,500 131,250 511400 Overtime 444 31 1,636 1,800 1,800 1,800 512100 FICA Taxes 8,359 8,597 9,039 9,692 9,810 10279 512215 Clothing Allowance 1,320 1,320 1,320 1,320 1,320 1,320 512225 Deferred Compensation 10,177 10,723 11,096 11,565 11,750 12,255 512301 Group Health Insurance Premium 24,846 25,873 26,461 24,545 17,500 18221 512309 Employee Assistance Program 0 48 48 48 48 48 512400 Worker's Comp Insurance 1,680 2,135 1,617 2,182 2,211 2,560 TOTAL PERSONAL SERVICES 159,672 165,801 169,750 176,731 169,939 177,733 OPERATING EXPENDITURES 533400 Other Contractual Services 0 590 828 700 700 700 534000 Travel and Per Diem 244 437 0 500 500 500 534105 Cellular Telephone 426 465 1,031 1,320 1,075 1,080 534110 Internet Services 866 866 866 866 866 866 534120 Postage 4,938 3,984 3,105 4,300 3,156 4,000 534420 Equipment Leases 69 68 207 252 271 271 534620 R & M-Vehicles 1,804 2,040 416 1,500 330 1,500 534630 R & M - Office Equipment 20 27 8 120 10 60 534650 R& M-Radio 88 0 0 100 0 100 534910 Clerk of Court Filing Fees 1,753 1,757 1,333 1,800 824 1,800 535200 Departmental Supplies 482 931 452 700 700 2,200 535210 Computer Supplies 0 40 27 50 0 50 535230 Small Tools and Equipment 0 0 0 100 0 100 535260 Gas and OR 6,989 6,837 5,607 6,500 5,324 6,500 535270 Uniforms and Shoes 647 0 292 500 500 600 535275 Safety Equipment 0 0 0 100 0 100 535410 Dues and Memberships 35 70 100 100 100 100 535450 Training and Education 554 498 199 1,200 500 600 TOTAL OPERATING EXPENDITURES 18,914 18,610 14,469 20,708 14,856 21,127 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CODE ENFORCEMENT DIVISION 178,587 184,410 184,219 197,439 184,795 198,860 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 M OF SE HOME OF PELICAN ISLAND This Page Intentionally Left Blank CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'11 PUBLIC WORKS ROADS & MAINTENANCE DIVISION The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of- ways, and public infrastructures such as docks, piers, boat ramps, and sidewalks. In addition the division provides heavy construction support to other departments as needed. FISCAL YEAR 2021 ACCOMPLISHMENTS FISCAL YEAR 2022 GOALS AND OBJECTIVES PERFORMANCE MEASURES Performance Indicators Miles of Paved Roads Maintained Number of Parking Lots Maintained Miles of Sidewalks Maintained Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 157 157 157 157 157 16 16 16 16 17 26 26 26 26 26 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI'I ROADS & MAINTENANCE DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 60.00% 60.00% Streets and Allevways - Maintain 157 miles of paved streets. Maintain sixteen (17) municipally owned parking areas. Perform repairs to streets and roadways that are damaged due to deterioration. Mow and clear street right of ways. 20.00% 20.00% General Maintenance - Buildings, docks, piers, sidewalks, etc. 5.00% 5.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City Contract work. Meet with public as necessary. Coordinate employee training and education. 15.00% 15.00% Assisting other 0 IV Departments -Lift heavy material with cranes, repair roadways and sidewalks following storm damage, transport heavy equipment and supplies to work -sites and grade parks and ballfields. 100.00% 100.00% ROADS & MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the Roads and Maintenance Division is $ 1,100,490. This compares to the 2020-2021 projected expenditures of $1,008,870, an increase of $ 91,620 or 9.08%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 462,678 $ 505,970 $ 588,186 $ 623,386 $ 620,580 $ 656,674 $ 36,094 Operating Expenses 338,222 325,439 335,797 371,218 341,957 384,910 42,953 Capital Outlay 7,544 55,743 39,190 46,333 46,333 58,906 12,573 Total $ 808,444 $ 887,151 $ 963,173 $ 1,040,937 $ 1,008,870 $ 1,100,490 $ 91,620 Fiscal Year 2021-22 Proposed Budget: Major Current level Changes from Fiscal Year2020-21 Projected Expenditures Difference 1. Personal Serices - Increase due to negotiated salary and insurance increases. $ 36,094 2. Operating Epenses - Increase due primarily to anticipated highercosts of electric and sign supplies and new engineering services. $ 42,953 3. Capital Outlay - Increase due to larger equipment being requested this year. $ 12,573 M CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI PERSONAL SERVICES SCHEDULE ROADS & MAINTENANCEDIVISION Projected PAY Amended Expenditure Budget POSMON RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Public Works Director 75,054 / 135,098 1.00 1.00 1.00 1.00 118,250 122,000 Roads Assistant Superintendent 45,295 / 81,530 1.00 1.00 1.00 1.00 49,000 51,250 Traffic Technician 11 33,679 / 60,622 1.00 1.00 1.00 1.00 35,750 36,750 Traffic Technician I 29,052 / 52,293 1.00 1.00 1.00 1.00 31,000 31,750 Maintenance Worker 111 29,052 / 52,293 1.00 1.00 1.00 1.00 35,250 36,500 Maintenance Worker H 27,384 / 49,291 1.00 1.00 1.00 1.00 32,250 34,500 Maintenance Worker 1 25,812 / 46,462 3.00 3.00 3.00 3.00 83,250 88,000 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 34,000 36,000 10.00 10.00 10.00 10.00 TOTAL SALARIES $ 418,750 $ 436,750 Overtime 5,000 5,000 FICA Taxes 32,500 33,876 Clothing Allowance 1,010 1,080 Deferred Compensation 38,250 40,179 Group Health Insurance Premium 94,500 107,605 Employee Assistance Program 158 158 Worker's Comp Insurance 30,412 32,026 Total Personal Services $ 620,580 $ 656,674 CAPITAL OUTLAY SCHEDULE ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL 3/4 ton Pick -Up Truck $ 35,000 - - 35,000 Zero Turn Mower 13,000 - - - - 13,000 Skid Steer Attachments 7,766 - - - - 7,766 Concrete Saws 3,140 - - - - 3,140 $ 58,906 $ - $ - $ - $ - $ 58,906 ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY LOCAL OPTION GAS TAX EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Sidewalk Replacement $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Portable Traffic Analyzing Machines 4,870 - - 4,870 Street Repaving - 633,363 313,412 754,747 754,747 2,456,269 Street Reconstruction - - 355,111 - - 355,111 $ 104,870 $ 733,363 $ 768,523 $ 854,747 $ 854,747 $ 3,316,250 ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Tandem Axle Dump Track 150,000 - - - 150,000 Brush Truck (12 cubic yard) 110,000 - - 110,000 $ $ 260,000 $ - $ $ - $ 260,000 '59 !CITY OF SEBASTIAN, FLORIDA2021/2022 ANNUAL BUDGE'11 ROADS & MAINTENANCE DIVISION Code: 010052 Amended Proposed Account F'Y17/18 F'Y18/19 FY19/20 FY20121 FY20121 FY21/22 Number Descri 'on Actual Actual Actual nu et Proiected Bud¢et PERSONAL SERVICES 511200 Regular Salaries 300,419 333,663 401,366 420,788 418,750 436,750 511300 Temporary Salaries 4,502 0 0 0 0 0 511400 Overtime 12,897 5,005 6,224 5,000 5,000 5,000 512100 FICA Taxes 23,377 24,412 29,617 32,578 32,500 33,876 512215 Clothing Allowance 900 720 840 1,080 1,010 1,080 512225 Deferred Compensation 27,205 29,694 35,403 38,652 38,250 40,179 512301 Group Health Insurance Premium 66,297 83,948 91,316 95,132 94,500 107,605 512309 Employee Assistance Program 0 129 157 158 158 158 512400 Worker's Comp Insurance 27,081 28,399 23,264 29,998 30,412 32,026 TOTAL PERSONAL SERVICES 462,678 505,970 588,186 623,386 620,580 656,674 OPERATING EXPENDITURES 533150 Engineering Services U05 27,400 0 10,000 0 5,000 533400 Other Contractual Services 5,400 933 1,313 3,200 800 4,000 534000 Travel and Per Diem 0 1,332 1,414 3,000 1,200 1,200 534101 Telephone 1,793 1,345 666 672 277 144 534105 Cellular Telephone 1,883 1,509 2,058 2,520 2,645 2,820 534110 Internet Services 1,053 737 467 400 386 390 534120 Postage 234 74 0 10 1 0 534130 Express M afl Charges 0 23 0 190 0 200 534310 Electric 3,173 19,154 3,137 3,300 2,900 3,000 534315 Street Lighting 205,106 179,884 221,886 216,000 212,715 228,656 534320 Water/Sewer 291 292 365 420 345 360 534380 Trash Pickup/Hauling Etc. 3,732 783 2,414 3,100 1,200 3,000 534420 Equipment Leases 2,690 2,848 1,594 2,156 1,300 2,200 534615 R& M- Docks & Piers 118 0 0 0 0 0 534620 R & M-Vehicles 20,382 10,811 16,052 20,000 20,000 21,000 534630 R&M -Office Equipment 2,317 2,000 1,953 688 688 1,200 534640 R&M -Operating Equipment 12,218 13,112 5,466 15,000 20,000 18,000 534682 R & M - Sidewalks 0 0 0 2,500 1200 2,750 534920 Legal Ads 0 91 0 200 0 200 535200 Departmental Supplies 7,502 5,762 3,868 4,200 4,200 4,200 535210 Computer Supplies 781 635 507 2,000 500 1,000 535230 Small Tools and Equipment 5,421 6,051 2,568 5,567 3,200 5,500 535260 Gas and Oil 25,996 21,770 17,615 20,620 20,000 22,680 535270 Uniforms and Shoes 1,925 2,672 2,677 2,400 2,000 2,340 535275 Safety Equipment 581 433 1,873 900 400 900 535310 Road Materials & Supplies 23,986 19,109 18,414 20,000 17,500 20,000 535350 Cement 1,971 658 452 1,000 1,000 1,000 535385 Signs & MarkmgSupplies 0 0 24,504 25,000 24,500 30,000 535410 Dues and Memberships 449 492 910 1,275 1,200 770 535450 Training and Education 1,014 5,529 3,624 4,900 1,800 2,400 TOTAL OPERATING EXPENDITURES 338,222 325,439 335,797 371,218 341,957 384MO CAPITAL OUTLAY 606400 Vehicles and Equipment 7,544 55,743 39,190 46,333 46,333 58,906 TOTAL CAPITAL OUTLAY 7,544 55,743 39,190 46,333 46,333 58,906 TOTALROADS & MAINTENANCE 808,444 887,151 963,173 1,040,937 1,008,870 1,100,490 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET1 PUBLIC FACILITIES DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS The Fiscal Year 2021-22 proposed budget for the Public Facilities Department as a whole is $ 913,737. As compared to the 2020-2021 projected expenditures of $ 1,016,896, this is a decrease of $103,159, or-10.1%. Amended Projected FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 1,569,966 $ 1,006,513 $ 612,283 $ 656,288 $ 636,979 $ 603,063 $ (33,916) Operating Expenses 1,110,786 605,517 279,414 $ 338,730 $ 282,417 300,174 17,757 Capital Outlay 134,949 27,969 56,470 $ 100,185 $ 97,500 10,500 (87,000) Total $ 2,815,701 $ 1,639,999 $ 948,168 $ 1,095,203 $ 1,016,896 $ 913,737 $ (103,159) Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures: Difference 1. Personal Sertices -Decrease due to the retirement and payout of along term employee in the prior year. $ (33,916) 2. Operating Expenses - Increase due primarily to anticipated increase in maintenance and service contracts. $ 17,757 3. Capital Outlay -Decrease due primarily to a vehicle being purchased in the prior year. $ (87,000) Public Facilities Department Cost Allocation Flei Mainte 9F� Facilities Maintenance 60% CITY OF SEBASTLAN, FLORIDA 2021/2022 ANNUAL BUDGETI CONSOLIDATED PUBLIC FACILITIES DEPARTMENT FY17/18 FY18/19 FY19120 FY20/21 FY20/21 FY21/22 Actual Actual Actual BudLyet Proiected Budge ROADS & MAINTENANCE PERSONAL SERVICES $ 462,678 $ 505,970 $ - $ - $ - $ OPERATING EXPENDITURES 338,222 325,439 - - - CAPITAL OUTLAY - - - - - TOTAL $ 800,900 $ 831,408 $ - $ - $ - $ - S TORMWATER UTILITY PERSONAL SERVICES $ 630,002 $ - $ - $ - $ - $ - OPERATING EXPENDITURES 488,037 - - - - - CAPITAL OUTLAY %263 - - - - - TOTAL $ 1,120,302 $ - $ - $ - $ - $ - FLEET MANAGEMENT PERSONAL SERVICES $ 194,428 $ 194,159 $ 180,924 $ 189,384 $ 192,111 $ 199,782 OPERATING EXPENDITURES 24,432 28,524 18,950 22,940 18,525 21,933 CAPITAL OUTLAY - 9,595 2,376 2,500 2,500 7,500 TOTAL $ 218,860 $ 232,278 $ 202,251 $ 214,824 $ 213,136 $ 229,215 FACII TTIES MAINTENANCE PERSONAL SERVICES $ 133,131 $ 160,659 $ 279,726 $ 290,597 $ 291,110 $ 299,711 OPERATING EXPENDITURES 232,174 219,247 234,361 280,575 238,418 248,576 CAPITALOUTLAY 124,195 18,374 54,094 77,685 75,000 3,000 TOTAL $ 489,500 $ 398,280 $ 568,181 $ 648,857 $ 604,528 $ 551,287 CEMETERY PERSONAL SERVICES $ 149,728 $ 145,725 $ 151,633 $ 176,307 $ 153,758 $ 103,570 OPERATING EXPENDITURES 27,920 32,308 26,103 35,215 25,474 29,665 CAPITAL OUTLAY 8,491 - - 20,000 20,000 - TOTAL $ 186,139 $ 178,033 $ 177,736 $ 231,522 $ 199,232 $ 133,235 TOTALS PERSONAL SERVICES $ 1,569,966 $ 1,006,513 $ 612,283 $ 656,288 $ 636,979 $ 603,063 OPERATING EXPENDITURES 1,110,786 605,517 279,414 338,730 282,417 300,174 CAPITAL OUTLAY 134,949 27,969 56,470 100,185 97,500 10,500 TOTAL $ 2,815,701 $ 1,639,999 $ 948,168 $ 1,095,203 $ 1,016,896 $ 913,737 CITY OF SEBASTIAN, FLOMDA 2021/2022 ANNUAL BUDGET PUBLIC FACILITIES FLEET MANAGEMENT DIVISION The Fleet Management Division develops, manages and provides vehicle and equipment maintenance services for all City -owned vehicles and equipment, with the exception of the Golf Course. This includes 103 vehicles, 26 units of major equipment and 185 units of smaller equipment and tools. In addition, the Fleet Management staff also maintains the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with FDEP requirements. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Maintain service schedules on all vehicles in a yearlong COVID environment that included staff shortages due to COVID illness; supply line delays; and difficulties in obtaining outside service providers ✓ Managed the auction sale of obsolete City property items ✓ Continued responsible management of fuel/petroleum storage; use; and waste disposal practices ✓ Continued accurate inventory accounting practices FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Organize and carry out transition of operations to new Public Works Facility ➢ Close down and clean up existing Public Works Compound ➢ Continue safe work environment with a zero injury goal ➢ Continue good inventory practices and accountability PERFORMANCE MEASURES Performance Indicators Number of Vehicles Maintained Number of Heavy Equilment Maintained Number of Ligfit Equipment Maintained Preventive Maintenance Services Road Service Calls Completed Service Requests Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 117 121 118 123 120 26 24 24 26 25 200 202 207 200 210 200 187 171 200 185 65 71 24 75 50 1508 1056 1170 1300 1225 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET FLEET MANAGEMENT DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 10.00% 10.00% Administration of City Fleet Man Lement Program - Supervise and direct employees in the implementation of a Fleet Management Program for over 300 pieces of equipment. Develop and direct the maintenance of a 2,800 sq. ft. maintenance facility. 45.00% 45.00% Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical and body repair services on all city -owned vehicles and equipment, except Golf Course equipment. 10.00% 10.00% Order and Parts Processing - Order, receive and stock vehicle repair parts and material. Schedule vehicle sublet repairs. 5.00% 5.00% Employee Training - Train employees in new corrective repair procedures, waste disposal, and Department of Labor Safety Requirements and Standards. 10.00% 10.00% Vehicle Data Processing - Data processing of work orders, issue slips, purchase orders and parts. Maintain computerized parts and tools inventory. 5.00% 5.00% General Administrative - Preparation of Budget, maintenance of vehicle records and training records. 5.00% 5.00% Administration of City Fuel Facili Management Program - Supervise and maintain unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System. 5.00% 5.00% Planning and implementation of Fleet Maintenance Programs - Plan, develop and implement programs to modernize facilities, equipment and tools. 5.00% 5.00% General Administrative Program - Implementation of Guidelines for the acquisition and replacement of Fleet Assets. 100.00% 100.000/0 FLEET MANAGEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Fleet Management is $ 229,215. This compares to the 2020-2021 projected expenditures of $ 213,136, an increase of $ 16,079, or 7.54%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21 /22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 194,428 $ 194,159 $ 180,924 $ 189,384 $ 192,111 $ 199,782 $ 7,671 Operating Expenses 24,432 28,524 18,950 22,940 18,525 21,933 3,408 Capital Outlay - 9,595 2,376 2,500 2,500 7,500 5,000 Total $ 218,860 $ 232,278 $ 202,251 $ 214,824 $ 213,136 $ 229,215 $ 16,079 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 7,671 2. Operating Expenses - Increase due primarily to anticipated higher equipment maintenance costs and new tools needed. $ 3,408 3. Capital Outlay - Increase due to air conditioning service machine requested. $ 5,000 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETf PERSONAL SERVICES SCHEDULE FLEET MANACEMIENT DIVISION FULL IBM EQUIVALENTS Projected Amended Expenditure Budget 19/20 20/21 20/21 21/22 20/21 21/22 1.00 1.00 1.00 1.00 $ 63,500 $ 65,500 1.00 1.00 1.00 1.00 41,425 42,750 1.00 1.00 1.00 1.00 33,520 35,000 3.00 3.00 3.00 3.00 TOTAL SALARIES $ 138,445 $ 143,250 Overtime 650 1,000 FICA Taxes 10,475 11,063 Clothing Allowance 360 360 Deferred Compensation 12,500 13,015 Group Health Insurance Premium 25,458 27,013 Fanployee Assistance Program 48 48 Worker's Comp Insurance 4,175 4,033 Total Personal Services $ 192,111 $ 199,782 PAY POSITION RANGE Fleet Superintendant 50,871 / 91,568 Garage Supervisor 40,244 / 72,439 Mechanic 27,384 / 49,291 CAPITAL OUTLAY SCHEDULE FLEET MANAGEMENT DIMS ION - TO BE FUNDED BY GENERAL FUND EXPENDI'MIES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Air Conditioning Service Machine 5,500 - - - - 5,500 Service Truck Lights and Tool Cabinets 2,000 - - - - 2,000 $ 7,500 $ - $ - $ - $ - $ 7,500 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET FLEET MANAGEMENT DIVISION Code:010054 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533410 Environmental Services 534000 Travel and Per Diem 534105 Cellular Telephone 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534610 R & M - Buildings 534620 R & M-Vehicles 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and OR 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Membership & Professional Dues 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL FLEET MANAGEMENT DIVISION Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 144,714 141,272 131,844 138,627 138,445 143,250 984 264 977 1,000 650 1,000 11,154 10,840 10,025 10,686 10,475 11,063 220 240 360 360 360 360 12,655 13,293 11,606 12,571 12,500 13,015 21,563 24,024 22,286 21,986 25,458 27,013 0 63 48 48 48 48 3,137 4,163 3,779 4,106 4,175 4,033 194,428 194,159 180,924 189,384 192.111 199,782 50 50 50 1,100 350 2,730 1,230 677 882 300 1,000 1,200 69 369 0 250 100 100 957 1,144 1,046 1,020 1,105 1,140 2,641 2,941 2,890 3,000 2,435 2,460 291 292 291 295 345 360 936 927 705 600 645 645 0 227 74 600 600 200 1,320 1,792 926 1,000 500 500 432 1,096 887 3,070 2,925 3,000 5,232 4,373 1,485 4,000 1,000 2,000 2,784 5,822 4,057 1,775 2,500 2,120 0 54 0 250 250 250 3,060 4,607 1,687 1,000 800 1,500 1,453 1,300 1,247 1,000 800 800 874 881 641 780 675 728 375 427 158 400 400 200 1,500 1,545 1,500 1,600 1,500 1,500 0 0 0 100 0 0 1,229 0 425 800 595 500 24,432 28,524 18,950 22,940 18,525 21,933 0 9,595 2,376 2,500 2,500 7,500 0 9,595 2,376 2,500 2,500 7,500 218,860 232,278 202,251 214,824 213,136 229,215 (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'11 PUBLIC FACILITIES FACILITIES MAINTENANCE DIVISION The Facilities Maintenance Division is responsible for the maintenance and repair of all city buildings and facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The division also provides miscellaneous janitorial services and support to all community activities as well as all departments by providing such services as moving office equipment and furniture. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Emergency Standby Generator installed to service City Hall ✓ Connected Senior Center to County Sewer ✓ Installed replacement rooftop Air Conditioning Units on City Hall and Police Dept ✓ Provided backflow device testing to +40 RPZ units ✓ Established Lift Station Preventative Maintenance and Inspection program ✓ Implemented COVID sanitizing/cleaning practices in City owned facilities ✓ Installed FIVAC Ionization units in City Hall, Police and Airport office buildings to help kill COVID virus ✓ Replace carpeting in City Clerk's Department ✓ Painted Boat Launch Restrooms ✓ Replace Community Center roofing ✓ Replace roofing on Public Facilities storage shed ✓ Epoxy paint flooring for Harrison Street and Friendship Lane restrooms FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Maintain sanitizing measures to help combat COVID ➢ Complete Riverview Drive sidewalk lighting conversions to LED ➢ Renovate Yacht Club interior ➢ Install new drinking fountains in park locations ➢ Facilitate relocation of Public Facilities offices into new Public Works building PERFORMANCE MEASURES Performance Indicators lNumber of facility and sites maintained Total square foota�we maintained Total number of work orders convIeted Cost per square foot maintained Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 56 56 57 57 57 161,138 161,138 161,538 161,538 161,538 150 160 180 175 200 $3.04 $2.47 $3.52 $1.93 $1.72 61 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION STAFFING NATURE OFACTIVITY 20121 21122 25.00% 25.00% Property Maintenance - Provide continuous maintenance and repair to all City buildings and facilities. These activities are in the following disciplines: Design/Construction, Electrical, Painting, Plumbing, Cabinetry, Carpentry, and General Maintenance. 15.00% 15.00% Administration - Supervise City facility contractors to ensure contractual obligations enforced. Provide general administrative duties to ensure overall efficient operation of City owned facilities and the preparation of annual division budget. 60.00% 60.00% General Services - Perform duties such as supporting community activities, moving offices furniture, and IJ providing janitorial services for all City facilities. 100.000/0 100.00% FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Facilities Maintenance is $ 551,287. This compares to the 2020-2021 projected expenditures of $ 604,528, a decrease of $ 53,241, or -8.81 %. FY 17/18 Actual Personal Services $ 133,131 $ Operating Expenses 232,174 Capital Outlay 124,195 Total $ 489,500 $ Amended Projected FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 Actual Actual Budget Expenditures 160,659 $ 279,726 $ 290,597 $ 291,110 $ 219,247 234,361 280,575 238,418 18,374 54,094 77,685 75,000 398,280 $ 568,181 $ 648,857 $ 604,528 $ Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures 1. Personal Services -Increase due to negotiated salary and insurance increases. 2. Operating Expenses - Increase due to anticipated increase in maintenance and service contracts. 3. Capital Outlay - Decrease due to a vehicle purchased in the prior year. FY 21/22 Budget Difference 299,711 $ 8,601 248,576 10,158 3,000 (72,000) 551,287 $ (53,241) Difference $ 8,601 $ 10,158 $ (72,000) ICITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGED PERSONAL SERVICES SCHEDULE FACILITIES MAINTIII'ANCE FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Public Facilities Director* 72,868 / 131,163 1.00 1.00 1.00 1.00 $ 94,485 $ 96,750 Construction Specialist H 45,295 / 81,530 1.00 1.00 1.00 1.00 45,750 47,250 Facilities Foreman 30,821 / 55,478 1.00 1.00 1.00 1.00 42,275 43,250 Maintenance Worker II 27,384 / 49,291 1.00 1.00 1.00 1.00 33,100 34,250 4.00 4.00 4.00 4.00 TOTAL SALARIES $ 215,610 $ 221,500 Overtime 3,000 3,000 FICA Taxes 16,500 17,202 Clothing Allowance 360 360 *62% of Director's salary to be Deferred Compensation 19,825 20,237 reimbursed by Airport Group Health Insurance Premium 28,500 29,867 Employee Assistance Program 63 63 Worker's Comp Insurance 7,252 7,482 Total Personal Services $ 291,110 $ 299,711 1 CAPITAL OUTLAY SCHEDULE FACILITIES MAINTENANCE- TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FIS CAL YEAR DescriWon 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Stairwell Evacuation Chairs $ 3,000 $ - $ - $ - $ - $ 3,000 $ 3,000 $ - $ - $ $ - $ 3,000 FACILITIES MAINTENANCE -TO BEFUNDED BYDISCREIIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Descrintion 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Public Facilities Compound $ 5,334,024 $ - $ - $ - $ - $ 5,334,024 $ 5,334,024 $ - $ - $ - $ - $ 5,334,024 iICITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET FACILITIES MAINTENANCE DIVISION Code:010056 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533415 Janitorial Services 533420 Pest/Weed Control 534000 Travel and Per Diem 534105 Cellular Telephone 534400 Rents and Leases 534420 Equipment Leases 534610 R & M - Buildings 534620 R & M-Vehicles 534625 R & M - Lighting 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 535200 Departmental Supplies 535210 Computer Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment 535260 Gas and OR 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Memberships & Dues 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL FACILITIES MAINTENANCE Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 89,331 109,886 206,507 214,894 215,610 221,500 7,521 5,036 3,441 3,000 3,000 3,000 7,319 8,686 15,899 16,665 16,500 17,202 240 360 360 360 360 360 8,653 10,450 18,910 19,607 19,825 20,237 17,377 21,187 28,528 28,864 28,500 29,867 0 48 63 63 63 63 2,690 5,007 6,017 7,144 7,252 7,482 133,131 160,659 279,726 290,597 291,110 299,711 26,214 33,505 14,803 32,486 32,486 40,735 86,259 93,566 98,386 105,682 110,000 114,400 3,292 3,128 3,096 3,192 3,200 6,680 0 0 0 700 0 600 467 794 1,657 1,620 1,612 1,620 0 0 3,000 6,000 6,000 6,000 0 0 3,055 450 350 1,285 86,689 61,169 81,923 91,851 56,000 43,800 1,417 1,052 1,614 3,673 1,900 1,500 0 0 2,325 2,500 2,500 3,500 0 0 21 360 705 720 1,655 369 263 1,600 1,600 4,400 3,228 1,777 3,081 2,027 2,800 2,800 0 0 46 0 0 500 15,553 17,581 12,626 20,000 14,000 14,000 2,391 2,094 2,001 2,600 1,000 1,600 4,108 2,933 5,082 4,100 2,800 2,800 901 856 860 884 915 936 0 20 196 250 250 300 0 0 185 200 0 0 0 405 140 400 300 400 232,174 219,247 234,361 280,575 238,418 248,576 124,195 18,374 54,094 77,685 75,000 3,000 124,195 18,374 54,094 77,685 75,000 3,000 489,500 398,280 568,181 648,857 604,528 551,287 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'Ij PUBLIC FACILITIES CEMETERY DIVISION The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that encompasses 10.74 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from funeral homes and monument companies. Responsibilities also include record administration and adhering to ordinances, rules and regulations FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Complete roadway improvements in Area-5 and driveways ✓ Complete new landscaping and irrigation in Area-5 ✓ Maintain irrigation system for Areas 1-4 ✓ Transition management from retiring Sexton to new Sexton ✓ Maintain close working relationship with area funeral homes FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Install 3 flag poles in Area-5 ➢ Layout and document grave plots in Area-5 ➢ Perform layout survey for grave plots in Area-5 ➢ Train new Assistant Sexton ➢ Install new Cemetery signage PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Cremains, including niches 36 37 31 Burials 41 37 40 (Acres of property maintained 10.34 10.34 12.06 12.06 13.62 Operating cost per acre maintained $18,002 $17,218 $14,738 $11,048 $9,782 CEMETERY DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIYITY 20121 21122 70.00% 70.001/o Cemeter► Grounds Maintenance - Maintain 10.34 acres of grounds through improved scheduling of mowing, trirrn7ring, and general cleanup. Removal and trininring of unsightly trees to enhance appearance and increase safety. Continue to apply chemicals and fertilizer to improve the overall appearance of the Cemetery. Perform beautification projects such as planting trees and bushes to enhance appearance. 10.00% 10.001/6 Public Relations - Assist with sales and locations of burial spaces and assist citizens and visitors in locating burial spaces of family members and friends. 10.00% 10.00% Administration - Assist in record keeping, bill processing, sales and products. 10.00% 10.00% Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars. 100.00% 100.00% -71 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI CEMETERY DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the Cemetery is $133,235. This compares to the 2020-2021 projected expenditures of $ 199,232, a decrease of $ 65,997, or-33.1%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 149,728 $ 145,725 $ 151,633 $ 176,307 $ 153,758 $ 103,570 $ (50,188) Operating Expenses 27,920 32,308 26,103 35,215 25,474 29,665 4,191 Capital Outlay 8,491 - - 20,000 20,000 - (20,000) Total $ 186,139 $ 178,033 $ 177,736 $ 231,522 $ 199,232 $ 133,235 $ (65,997) Fiscal Year 2021-22 proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures Difference 1. Personal Services - Decrease due to the retirement and payout of a long term employee in the prior year. $ (50,188) 2. Operating Expenses - Increase due primarily to additional electric costs for expansion area and building repairs. $ 4,191 3. Capital Outlay- Decrease due to no general fund capital outlay requested this year. $ (20,000) PERSONAL SERVICES SCHEDULE CEMETERY DIVIS ION FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20121 21/22 Cemetery Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 $ 50,600 $ 37,250 *Retirement Payout -Supervisor 35,020 - Assistant Cemetery Sexton 29,052 / 52,293 1.00 1.00 1.00 1.00 25,235 31,250 2.00 2.00 2.00 2.00 TOTAL S ALARI FS $ 110,855 $ 68,500 Overtime 3,000 3,000 FICA Taxes 8,750 5,488 Clothing Allowance 240 240 Deferred Compensation 10,200 6,457 Group Health Insurance Premium 14,200 14,679 Employee Assistance Program 21 32 Worker's Comp Insurance 6,492 5,174 Total Personal Services $ 153,758 $ 103,570 i CAPITAL OUTLAY S CHEDL4-E CKVIEFERY DIVISION - TO BE FUNDED BY CIMErrERY TRUST FUND EXPEVDTIURES PER FIS C AL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 'DOTAL Signage $ 10,000 $ - $ $ - $ - 10,000 Replace Chain Link Fencing - 17,500 - - - 17,500 Grounds Improvements - - 110,000 - - 110,000 Columbarium Niches (2) - - - 60,000 - 60,000 $ 10,000 $ 17,500 $ 110,000 $ 60,000 $ - $ 197,500 -77- CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE1j CEMETERY DIVISION Code: 010059 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Regular Salaries 104,134 100,280 104,959 125,050 110,855 68,500 511400 Overtime 3,305 2,543 2,177 3,000 3,000 3,000 512100 FICA Taxes 7,905 7,569 7,924 9,805 8,750 5,488 512215 Clothing Allowance 240 320 240 330 240 240 512225 Deferred Compensation 9,624 8,846 9,664 11,537 10,200 6,457 512301 Group Health Insurance Premium 18,930 18,144 20,316 20,177 14,200 14,679 512309 Employee Assistance Program 0 30 32 32 21 32 512400 Worker's Comp Insurance 5,589 7,992 6,323 6,376 6,492 5,174 TOTAL PERSONAL SERVICES 149,728 145,725 151,633 176,307 153,758 103,570 OPERATING EXPENDITURES 533400 Other Contractual Services 8,045 7,995 1,245 0 0 0 534101 Telephone 1,677 1,599 1,469 1,500 1,500 1,500 534105 Cellular Telephones 179 74 50 120 55 84 534110 Internet Access 819 839 863 880 900 912 534310 Electric 2,888 3,655 4,004 3,900 3,285 4,500 534610 R & M - Buildings 480 1,069 29 2,000 1,000 2,000 534620 R & M-Vehicles 385 488 452 1,965 1,400 800 534640 R & M-Operating Equipment 4,763 3,506 3,136 5,385 5,385 5,000 534685 R & M - Grounds Maintenance 1,779 2,911 4,383 7,000 2,800 3,000 535200 Departmental Supplies 3,410 5,937 4,888 6,575 5,000 6,944 535210 Computer Supplies 20 0 319 450 200 450 535220 Cleaning Supplies 0 0 17 0 250 250 535230 Small Tools and Equipment 870 647 1,882 1,615 1,000 1,200 535260 Gas and Oil 1,980 2,467 2,252 2,500 2,000 1,800 535270 Uniforms and Shoes 591 975 603 625 500 625 535275 Safety Equipment 33 145 510 300 100 300 535410 Memberships & Dues 0 0 0 0 99 100 535450 Training and Education 0 0 0 400 0 200 TOTAL OPERATING EXPENDITURES 27,920 32,308 26,103 35,215 25,474 29,665 CAPITAL OUTLAY 606400 Vehicles and Equipment 8,491 0 0 20,000 20,000 0 TOTAL CAPITAL OUTLAY 8,491 0 0 20,000 20,000 0 TOTAL CEMETERY DIVISION 186,139 178,033 177,736 231,522 199,232 133,235 'ICITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET CROF SEB�T�N HOME OF PELICAN ISLAND This Page Intentionally Left Blank CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'11 LEISURE SERVICES DEPARTMENT The Leisure Services Department is responsible for all maintenance and upkeep of the City parks and landscaped areas of City properties. Responsibilities include landscaping, sports turf management, trash removal, planting & removal of trees, shrubs, and annuals at seventeen (17) parks, grounds of four (4) City Buildings, two (2) boat ramps, Indian River Drive walkway and four (4) piers. Provides irrigation maintenance on all city properties, daily maintenance of five (5) baseball/softball fields, three (3) football/soccer fields, ten (10) tennis courts including four (4) clay courts, eight (8) pickle ball courts, four (4) basketball courts, Dog Park, Splash Pad, medians on US 1 and Schumann Drive, and all of the Sebastian Blvd. intersections within City limits. The department also provides; aerobics, exercise, dance, Yoga, Tai Chi, baby bees and karate programs at the Community Center. Operates the Skate Park and Clay Tennis Courts at Friendship Park and coordinates the annual Easter Egg Hunt and Halloween Special Events. The Department also reserves the Yacht Club and Community Center facilities, along with Riverview Park and various pavilions for events and meetings. Leisure Services is also responsible for fulfilling City -sponsored special event requirements and to provide the necessary manpower to ensure these events are successful while maintaining the health of Riverview Park. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Completed construction of the Barber Street Sports Complex Baseball/Softball Dugouts ✓ Successfully completed our first full year of the Parks and Properties Integrated Pest Management Plan allowing us to reduce chemical applications ✓ Completed design build of the Yacht Club seawall replacement project ✓ Replaced the Riverview Park Observation Deck ✓ Installation of new playgrounds at George Street and Blossom Street Parks ✓ Completed Years 1 & 2 of our new Park identification signage plan FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Provide quality support to all City sponsored special events at Riverview Park ➢ Continue to revise and improve the Parks & Properties Integrated Pest Management Plan ➢ Focus on park improvements within neighborhood parks identified by the P & R Advisory Committee ➢ Continue replacement of playground structures and include implementation of accessible components at each location. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Nei liborhood Parks 42.26 Acres 42.26 Acres 42.26 Acres 42.26 Acres 42.26 Acres Community Parks 61.58 Acres 61.58 Acres 62.88 Acres 62.88 Acres 62.88 Acres Barber Street Snorts Complex 22.54 Acres 22.54 Acres 22.54 Acres 22.54 Acres 22.54 Acres I Special Facilities 7.17 Acres 7.17 Acres 7.17 Acres 7.17 Acres 7.17 Acres Nature Preserve Areas 244.24 Acres 244.24 Acres 244.24 Acres 244.24 Acres 244.24 Acres I City Grounds 8 Acres 8 Acres 8 Acres 8 Acres 8 Acres Medians and Walkways 5 Miles 5 Miles 5 Miles 5 Miles 5 Miles 7-5' CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET LEISURE SERVICES DEPARTMENT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVHY 20121 21122 46.00% 46.00% Parks - Mow, weed, and edge 165 acres of park land and 18 park locations. Remove trash at all parks to maintain maximum cleanliness. 4.00% 4.00% Active Recreation - Provide aerobics, exercise, dance, Yoga, Tai Chi, baby bees, and karate programs at the Community Center. 15.001/o 15.001/o Recreation - Fulfill City -sponsored event requirements and provide the necessary manpower for these. Ensure Riverview Park and/or Riverfront are prepared in a timely manner, per event demands, and insure all efforts are made to maintain the health of Riverview Park. 5.00% 4.00% Pla► erounds - Repair and maintain equipment at all City owned playground areas. 15.00% 15.00% Ballfields - Fertilization and pest control, drag, rake, mow, remove trash, and maintain facilities at 8 athletic fields to maintain a safe area of play within the 22 acre Sports Complex 10.00% 10.001/6 Landscauing - Trimming, removal and replacement of trees, plants, mulch, and sod on all City properties. 5.00% 6.00% Structural Repairs and Irri ration - Maintain, repair and/or replace buildings, structures and irrigation systems. 100.000/0 100.00% LEISURE SERVICES DEPARTMENT BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Leisure Services is $1,257,586. This compares to the 2020-2021 projected expenditures of $1,055,218, an increase of $ 202,368 or 19.18%. FY17/18 FY18/19 Actual Actual Personal Services $ 505,975 $ 759,730 $ Operating Expenses 369,197 244,648 Capital Outlay 4,368 140,640 Total $ 879,540 $ 1,145,017 $ Amended Projected FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Budget Expenditures Budget Difference 736,297 $ 802,159 $ 751,932 $ 907,441 $ 155,509 218,871 264,467 254,227 266,145 11,918 154,854 55,923 49,059 84,000 34,941 1,110,021 $ 1,122,549 $ 1,055,218 $ 1,257,586 $ 202,368 Fiscal Year2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures 1. Personal Services - Increase due to negotiated salary and insurance increases and a new position. 2. Operating E gxnses - Increase due primarily to anticipated fencing repairs needed. 3. Capital Outlay - Increase due to additional maintenance equipment requested this year. Difference $ 155,509 $ 11,918 $ 34,941 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE LEIS URE SERVICES DEPARTMENT PAY POSITION RANG Leisure Services Director 72,868 / 131,163 Recreation Supervisor 33,679 / 60,622 Maintenance Supervisor 35,730/ 64,314 Events Coordinator/Maint Worker III 35,730 / 64,314 Maintenance Worker 11 27,384 / 49,291 Maintenance Worker I 25,812 / 46,462 Clerical Assistant I 25,080 / 45,109 Tennis Court Attendants (P/T) $10.00/hr - $18.20/hr Asst Recreation Supervisor (Temp) $10.00/hr Maintenance Worker I (P/T) 25,812 / 46,462 FULL TB EEQUIVALENTS Projected Amended Expenditure 19/20 20/21 20/21 21/22 20/21 1.00 1.00 1.00 1.00 $ 89,975 $ 1.00 1.00 1.00 1.00 53,505 1.00 1.00 1.00 1.00 49,405 0.00 0.00 0.00 1.00 - 4.00 4.00 4.00 4.00 105,050 5.00 5.00 5.00 5.00 154,835 1.00 1.00 1.00 1.00 25,840 2.00 2.00 2.00 2.00 38,500 0.50 0.00 0.00 0.00 - 0.50 0.00 0.00 0.00 - 16.00 15.00 15.00 16.00 TOTAL SALARIES $ 517,110 $ Overtime 20,000 FICA Taxes 41,120 Clothing Allowance 1,310 Deferred Compensation 43,645 Group Health Insurance Premium 105,250 Employee Assistance Program 199 Worker's Comp Insurance 23,298 Total Personal Services $ 751,932 $ CAPITAL OUTLAY SCHEDULE LEISURE SERVICES DEPARTMENT- TO BE FUNDED BY GENERAL FUND Description Portable Stage Refurbishment 1/2 Ton Pick -Up Truck(1) Mowers (2) Top Dressing Machine Verti-Cutter Tractor Mower(1) EXPENDITURES PER FISCAL YEAR 2021/22 2022/23 2023/24 2024/25 2025/26 $ 14,000 $ - $ - $ - $ - $ 25,000 25,000 25,000 20,000 20,000 - 15,000 - - 10,000 - - - 60,000 - - - 10,000 - $ 84,000 $ 105,000 $ 35,000 $ $ $ LEISURE SERVICES DEPARTMENT- TO BE FUNDED BYRECREATION MACT FEES EXPENDITURES PER FIS CAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 BSSC Basball Backstops (4fields) $ 75,000 $ $ $ $ $ Park Identification Signage 30,000 Playground Improvements 100,000 - 120,000 50,000 100,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 $ 225,000 $ 20,000 $ 140,000 $ 70,000 $ 120,000 $ Budget 21/22 92,000 55,250 50,500 45,500 126,750 175,500 28,250 47,500 621,250 20,000 49,166 1,440 53,891 136,181 222 25,291 907,441 J TOTAL 14,000 75,000 40,000 15,000 10,000 60,000 10,000 224,000 TOTAL 75,000 30,000 370,000 100,000 575,000 '7 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET LEISURE SERVICES DEPARTMENT Code: 010057 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533420 Pest Control 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534310 Electric 534320 Water/Sewer 534380 Trash Pickup/Hauling 534400 Rents and Leases 534420 Equipment Leases 534610 R & M - Buildings 534615 R & M - Docks & Piers 534620 R & M - Vehicles 534630 R & M - Office Equipment 534640 R & M -Operating Equipment 534680 R & M - Irrigation Systems 534681 R & M - Fencing 534685 R & M - Grounds Maintenance 534686 R & M - Parks Facilities 534830 Special Event Expense 535200 Departmental Supplies 535210 Computer Supplies 535221 Fertilizer/Chemical Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606200 Buildings 606300 Improvements Other Than Bldgs 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS & RECREATION DIVISION Amended Proposed FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budge Projected Budeet 311,822 537,130 512,652 545,492 517,110 621,250 53,298 628 115 0 0 0 12,708 19,197 15,473 20,000 20,000 20,000 27,950 41,104 39,773 43,273 41,120 49,166 1,060 1,450 1,300 1,320 1,310 1,440 27,162 41,111 42,532 47,703 43,645 53,891 59,384 95,229 103,513 121,244 105,250 136,181 0 177 181 206 199 222 12,591 23,705 20,758 22,921 23,298 25,291 505,975 759,730 736,297 802,159 751,932 907,441 157,638 5,179 2,196 3,000 2,000 3,000 750 4,258 4,481 7,000 7,000 7,000 295 1,844 230 2,500 2,000 2,500 5,359 4,466 1,167 700 0 0 594 1,075 1,389 1,440 1,435 1,500 604 1,519 1,577 2,440 1,200 1,800 2 224 126 50 80 100 72,720 73,923 66,532 83,500 74,500 75,600 12,899 13,984 18,881 15,225 16,000 16,200 0 0 614 0 0 0 0 0 6,795 6,795 6,795 6,795 1,192 3,063 1,394 2,750 2,750 3,000 0 0 0 7,000 7,000 9,800 1,807 4,710 4,979 2,000 7,500 2,000 3,634 4,372 5,310 4,500 4,500 4,500 5 6 383 312 312 300 20,258 18,354 15,079 20,000 17,500 18,000 3,895 11,653 6,350 8,230 8,230 6,000 0 0 0 0 0 7,500 14,476 12,654 16,631 20,000 19,000 20,000 31,658 33,331 18,202 26,000 26,000 26,000 3,206 4,619 2,649 4,000 4,100 4,500 11,402 6,514 5,714 6,325 6,325 6,500 82 187 554 500 500 500 3,488 7,494 8,915 9,000 9,000 9,000 2,695 6,026 4,931 3,500 3,500 3,500 13,719 18,335 15,808 17,000 17,000 17,000 2,544 2,939 3,002 3,200 3,200 3,200 868 569 686 2,000 2,000 2,600 2,520 1,203 1,183 1,900 1,700 3,650 0 0 83 100 100 100 887 2,149 3,026 3,500 3,000 4,000 369,197 244,648 218,871 264,467 254,227 266,145 0 24,696 6,661 0 0 0 0 38,327 28,388 0 0 0 4,368 77,617 119,805 55,923 49,059 84,000 4,368 140,640 154,854 55,923 49,059 84,000 879,540 1,145,017 1,110,021 1,122,549 1,055,218 1,257,586 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET COMMUNITY DEVELOPMENT DEPARTMENT The Community Development Department provides constructive planning to facilitate quality development. The department provides professional guidance to the City Council, the City Manager, the Planning and Zoning Commission, as well as various boards and committees relating to planning and growth management. The Department also provides and is a resource to the public and all city departments for comprehensive planning, community development, redevelopment and code compliance activities. The Department has expanded to manage various programs, environmental permitting, and grants coordination. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Completed Comprehensive Plan 2040 update ✓ New LDC regulation for Building Height Measurement ✓ New LDC regulation for Mobile Food Trucks ✓ Revised LDC regulation for Special Events ✓ Streamlined Site Plan review process ✓ Updated planning and zoning applications ✓ Completed annual CRS recertification ✓ Increased City NFIP CRS to Class 6 resulting in 20% flood insurance discount for all NIFF policies ✓ Issued CDBG TTB's for N. Central Ave sidewalk and six housing rehabs ✓ CDBG grant award to six single family LMI households ✓ Initiated CDBG N. Central Ave sidewalk project ✓ Issued RFP for redevelopment of Harbor Lights Motel site ✓ Executed Earth Day and Arbor Day celebration with the NRB ✓ Allocated CDBG-CV funding to applicable projects ✓ Implemented CRA Master Sign project ✓ Implemented CRA plan improvements to Riverview Park and N. Central Ave ✓ Implemented Tree Preservation Plan and landscape maintenance for Riverview Park ✓ Implemented new landscape maintenance contract for CRA district ✓ Implemented FDOT US Corridor Improvement Plan design and safety improvements ✓ Continued to manage various programs including stormwater fee credit, vacation rental, and septic to sewer ✓ Formalized the Technical Advisory Committee (TAC) review process ✓ Completed three Sustainable Sebastian projects ✓ Completed IPM Stormwater Plan and Park Plan ✓ Initiated Stonecrop FEMA Grant Phase II ✓ Completed the Airport's Scrub Jay ITP/HCP amendment and conservation easement ✓ Completed Fisherman's Landing Working Waterfront Parks and Shoreline Improvement project ✓ Continued management of Planning and Zoning Board, Natural Resources Board, and Integrated Pest Management Board ✓ Continued support of the City Council CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Update LDC in accordance with Comp Plan 2040 ➢ Complete Economic Development web page ➢ Complete CRA Sign Master Plan implementation ➢ Complete Green Infrastructure Plan ➢ Complete NPDES, year 2 annual report ➢ Create Landscape committee and tree board to review LDC ➢ Complete CRA Master Plan projects including Harrison Street and N. Central Ave. ➢ Initiate CDBG Funding Year 3 in accordance with the 5 year Consolidated Plan ➢ Complete Citizen Participation Plan update ➢ Establish new zoning districts: Heavy Industrial, Mixed -Use ➢ Complete Management Plan for Working Waterfront, move to 5 year reporting ➢ Plan ribbon cutting event at Working Waterfront Park ➢ Determine structural integrity and cost analysis of Crabby Bill's building ➢ Complete landscape upgrades to Riverview Park ➢ Continue management of Planning and Zoning Board, Natural Resources Board, and Integrated Pest Management Committee ➢ Continue support of the City Council PERFORMANCE MEASURES Performance Indicators Total Mak & Minor Site Plan Reviews Total Major & Minor Site Plan Approvals Preliminary/Final Plat Approvals Total Teniporarp Permits Issued Division of a Single Lot/Release of Unify of Titles Unuv of Titles Land Use and Zoning Change Requests Annexation Requests/Approvals Flood Zone Deternunations/MT-1 Applications Commercial Site Plan Inspections Land Development Code Amendments Conditional Use/Special Use/Accessory Structure Approvals Easements/Acquisitions Variances/Appeals/Waivers Comp Plan/Element Changes Stormwater Credit Pro.,-, ram Building Permits Zoning Reviews - Residential (Build qg Permits Zonint Inspections - Environmental �Fa�ade, Simi. and Landscalle Grant Septic to Sewer Grant Zoning Requests Processed Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 15 13 17 15 20 5 8 6 10 15 2 0 1 5 2 35 32 29 35 35 18 13 17 15 15 18 12 36 15 20 2 1 1 2 4 2 1 0 0 2 50 62 78 60 75 20 15 29 15 20 6 3 1 5 20 12 7 3 10 10 1 3 1 4 2 20 4 5 10 5 4 0 8 6 0 130 69 44 70 50 300 184 193 200 225 4 709 597 600 600 8 4 1 5 2 55 4 13 20 20 0 10 45 10 40 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR COMMUNITY DEVELOPMENT STAFFING NATURE OF ACTIVITY 20121 21122 25.00% 20.00% Public Assistance - Provide planning, zoning and other regulatory information to the public and other departments to assure that development is of the highest quality and that all development proposals are consistent with City regulations. Provide public information to websites and updates to online forms. 30.00% 30.00% Land Development Code _ Work with site development to provide technical review of proposed design in accordance with City regulations. Coordinate review comments and pemvtting requirements from outside agencies, public input, and direction from the Planning and Zoning Commission and City Council. Provide Environmental reviews for site development requests. Work with special committees and taskforce groups that may be required from time to time. Implement policy issues that Council has recommended or mandated. 15.001/o 15.00% ComuKrehensive Planning - Manage, interpret, evaluate, update, and implement the Comprehensive Plan and other land use, development and preservation plans for the City. Provide project management of CIP projects and long range planning projects including annexations and intergovernmental priorities. Provide direction and guidance for projects that have an economic development impact. Maintain position on various comnittees and Boards such as the MPO. Provide presentations to various interest groups regarding economic development and long range plans . 15.001/o 15.00% Communit% Redevelopment - Implementation of stated goals within the Community Redevelopment Master Plan and consistent with objectives outlined by the City Council. Update and implementation to the CRA master plan including economic development goals and opportunities. 15.00% 20.00% General Administrative - Research various miscellaneous topics and gather information for other agencies and/or other departments, including staff support to the City Council, CRA Board, Planning and Zoning Commission and Natural Resource Board. 100.00% 100.000/0 COMMUNITY DEVELOPMENT BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Community Development is $ 572,971. This compares to the 2020-2021 projected expenditures of $ 511,362, an increase of $ 61,609, or 12.05%. Amended Projected FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 357,598 $ 318,631 $ 392,517 $ 434,559 $ 431,913 $ 451,955 $ 20,042 Operating Expenses 38,178 47,574 132,124 71,314 68,138 88,016 19,878 Capital Outlay - - 14,650 11,311 11,311 33,000 21,689 Total $ 395,776 $ 366,205 $ 539,290 $ 517,184 $ 511,362 $ 572,971 $ 61,609 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 20,042 2. Operating Expenses - Increase due to additional consulting projects scheduled for this year. $ 19,878 3. Capital Outlay - Increase due to new vehicle requested. $ 21,689 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE COMMUNHYDE '"PNIENT Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Conminity Development Director/CRA Manager 72,868 / 131,163 1.00 1.00 1.00 1.00 $ 96,400 $ 99,500 Senior Planner 55,588 / 100,858 1.00 1.00 1.00 1.00 63,800 66,000 Commrnity Development Manager 50,871 / 91,568 1.00 1.00 1.00 1.00 82,300 84,750 Junior Planner 43,975 / 79,156 1.00 1.00 1.00 1.00 47,100 48,500 Environmental Planner 43,975 / 79,156 1.00 1.00 1.00 1.00 45,8W 47,250 5.W 5.00 5.00 5.W TOTAL SALARIES $ 335,400 $ 346,000 Overtime 2,000 2,000 FICA Takes 25,430 26,631 Deferred Compensation 30,437 31,493 Clothing Allowance 120 120 Group Health Insurance Premium 37,845 45,041 Employee Assistance Program 79 79 Worker's Comp Insurance 602 591 Total Personal Services $ 431,913 $ 451,955 CAPITAL OUTLAY SCHEDULE COMMUNITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY GINERAL FUND Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Utility Vehicle $ 33,000 $ - $ - $ - $ - $ 33,000 $ 33,000 $ - $ - $ - $ - $ 33,000 COMNILINMY DEVELOPMENT DEPARTMENT -TO BE FUNDED BYRIVERFRONTCRA Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Harrison Street Park Plaza $ 225,000 $ 270,000 $ - $ - $ - $ 495,000 Working Waterfront Landscaping 50,000 - - - - 50,000 $ 275,000 $ 270,000 $ - $ - $ - $ 545,000 COMMUNITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY DISCRETIONARY SALES TAX Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Tree Protection Program $ - $ 65,000 $ - $ - $ - $ 65,000 $ - $ 65,000 $ - $ - $ - $ 65,000 [im CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'Ij COMMUNITY DEVELOPMENT DEPARTMENT Code:010080 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533120 Consultants 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534130 Express Mail 534420 Equipment Leases 534620 R & M-Vehicles 534630 R & M-Office Equipment 534830 Special Events (NRB) 534910 Clerk of Court Filing Fees 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535260 Gas and Oil 535270 Uniforms & Shoes 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 276,229 243,232 301,092 335,416 335,400 346,000 2,057 1,124 4,268 2,000 2,000 2,000 20,781 18,974 23,338 25,784 25,430 26,631 100 120 120 120 120 120 22,667 22,425 26,761 30,495 30,437 31,493 35,331 32,143 36,276 40,074 37,845 45,041 0 63 75 79 79 79 433 550 586 591 602 591 357,598 318,631 392,517 434,559 431,913 451,955 12,176 30,304 110,750 40,000 40,000 60,000 1,760 2,234 3,042 3,000 3,000 3,120 2,657 977 139 2,000 1,000 2,500 929 363 248 240 460 360 1,014 433 433 433 433 433 1,773 785 635 800 800 800 18 40 0 50 0 0 1,397 1,385 1,964 2,112 2,230 2,233 849 54 359 1,022 1,500 500 2,928 2,091 2,374 2,867 3,111 3,120 1,416 1,182 1,773 2,000 2,000 2,000 10 53 0 30 0 25 3,816 3,169 2,920 2,500 2,500 3,500 2,593 1,446 1,910 6,689 6,689 1,500 877 30 1,183 1,373 1,500 1,500 516 471 262 228 200 250 87 0 0 150 150 150 1,246 1,231 1,857 1,870 1,965 1,975 0 40 0 150 100 100 2,115 1,286 2,275 3,800 500 3,950 38,178 47,574 132,124 71,314 68,138 88,016 0 0 14,650 11,311 11,311 33,000 0 0 14,650 11,311 11,311 33,000 TOTAL COMMUNITY DEVELOPMENT 395,776 366,205 539,290 517,184 511,362 572,971 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET' GENERAL FUND — NON -DEPARTMENTAL This section of the budget includes costs not related to specific departmental service objectives or programs. The largest category of expenditures in this budget is for payments for general government utilities, general property and casualty liability insurance premiums and payment to the Riverfront Community Redevelopment Agency for tax increment contributions. NON -DEPARTMENTAL BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Non -Departmental is $ 997,425. This compares to the 2020-2021 projected expenditures o' $1,403,717, a decrease of $ 406,292, or-28.9%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Persona] Services $ 291,741 $ 278,439 $ 264,098 $ 232,289 $ 258,725 $ 260,030 $ 1,305 Operating Expenses 634,268 712,594 707,675 737,061 765,530 737,395 (28,135) Grants and Aids - - _ _ _ Capital Outlay 2,918 - - - - Non -Operating 636,029 23,244 4,691 379,462 379,462 - (379,462) Total $ 1,564,956 $ 1,014,277 $ 976,464 $ 1,348,812 $ 1,403,717 $ 997,425 $ (406,292) Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year2020-2021 Projected Expenditures: 1. Personal Services - Slight increase due to insurance costs. 2. Operating Expenses -Decrease due primarily to lower CRA tax payment. 3. Non -Operating >aepenses - Decrease due to seawall repairs needed in prioryear. Difference $ 1,305 $ (28,135) $ (379,462) CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGED GENERAL FUND NON -DEPARTMENTAL Code: 010099 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Descrii)tion Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 512301 Group Health Insurance 90,110 41,304 14,333 7,154 5,825 4,830 512307 Health Reimbursement Account 201,631 234,740 242,959 224,335 250,000 252,000 512500 Unemployment 0 2,395 6,806 800 2,900 3,200 512700 Additional Compensation 0 0 0 0 0 0 TOTAL PERSONAL SERVICES 291,741 278,439 264,098 232,289 258,725 260,030 OPERATING EXPENDITURES 533100 Professional Services 0 7,500 24,450 18,550 88,550 10,000 533110 Prof Services - Labor Attorney 0 19,296 0 0 0 0 533120 Consultants 1,662 5,000 0 0 0 0 533400 Other Contractual Services 3,826 48 15,153 5,000 2,500 2,500 533425 Contract Mowing Services 25,170 5,580 9,527 10,000 7,500 10,000 533426 Code Enforcement Charges 275 0 0 0 0 0 534101 Telephone 21,781 19,260 16,123 16,140 17,150 17,160 534110 Internet Services 17,685 3,795 2,374 2,420 1,785 1,320 534120 Postage 3,029 672 671 800 750 800 534310 Electric 41,134 39,383 36,848 39,000 35,000 36,000 534320 Water/Sewer 4,552 4,182 4,281 4,300 4,800 4,800 534400 Rents and Leases 0 0 0 0 0 26,250 534500 Insurance 220,350 270,104 281,457 320,826 323,225 339,528 534501 Claims 7,984 48,738 78,071 30,000 5,000 15,000 534630 R&M Office Equipment 9,600 600 2,400 2,400 2,400 2,400 534700 Printing and Binding 3,326 0 0 0 0 0 534805 4th of July 32,392 32,004 25,927 32,750 32,750 32,750 534815 Paver Bricks 770 441 1,185 800 2,125 2,100 534825 Advertising Expenditures 2,902 2,487 309 2,990 1,675 2,990 534830 Special Events Expense 5,000 0 0 0 0 0 534835 Special Employee Events 4,615 4,938 4,815 5,964 5,963 6,000 534942 PD Safety Class Expenses 0 1,360 0 0 0 0 543943 PD COPE Unit Expenses 16,749 18,048 0 0 0 0 534944 Supplies -PS Emp] Exp Fund 3,372 7,227 0 0 0 0 534945 Supplies -General Empl Exp Fund 0 0 0 0 0 0 534980 Payment-Riverfront CRA Fund 181,652 183,130 182,732 215,305 215,305 197,927 535200 Departmental Supplies 1,187 1,396 1,479 2,510 2,520 535410 Dues and Memberships 3,052 3,250 3,422 3,656 3,656 3,750 535450 Training and Education 0 2,000 0 6,000 0 6,000 535454 PBA Tuition Reimb Plan 2,858 1,184 5,079 5,000 2,575 4,000 535455 PEA Tuition Reimb Plan 741 0 1,754 3,000 3,250 4,000 535705 Property Taxes 0 0 0 0 0 535710 Non -Ad Valorem Tax 18,604 31,007 9,617 9,650 9,571 9,600 TOTAL OPERATING EXPENSES 634,268 712,594 707,675 737,061 765,530 737,395 CAPITAL OUTLAY 606400 Vehicles and Equipment 2,918 0 0 0 0 0 TOTAL CAPITAL OUTLAY 2,918 0 0 0 0 0 NON -OPERATING 909120 Interfund Tr& to Fund 120 0 0 0 0 0 0 909131 Interfund Tr& to Fund 310 571,892 0 0 0 0 0 909132 Interfund Tr& to Fund 320 52,817 2,787 0 379,462 379,462 0 909133 Interfund Tr& to Fund 330 0 0 0 0 0 0 909140 Interfund Tr& to Fund 140 0 20,457 0 0 0 0 909145 Interfund Tr& to Fund 450 0 0 4,691 0 0 0 909163 Interfund Tr& to Fund 163 0 0 0 0 0 0 909410 Interf rad Trfr to Fund 410 11,320 0 0 0 0 0 909480 Interfund Tr& to Fund 480 0 0 0 0 0 0 TOTAL NON -OPERATING 636,029 23,244 4,691 379,462 379,462 0 TOTAL NON -DEPARTMENTAL 1,564,956 1,0147277 976,464 1,348,812 19403,717 997,425 OTHER FINANCING USES 909330 Unappropriated Budget Savings 866,259 0 0 105,014 0 0 TOTAL EXPENDITURES AND OTHER USES 2,4319215 1,014,277 976,464 1,453,826 1,403,717 997,425 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 M OF SE HOME OF PELICAN ISLAND This Page Intentionally Left Blank Cm'OF HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2021-2022 SPECIAL REVENUE FUNDS Draft as of June 24, 2021 'CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET aivoF SE N HOME OF PELICAN ISLAND This Page Intentionally Left Blank I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET I SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of revenue sources (other than Major Capital Projects) that are legally required to be spent for specific purposes. These Special Revenue Funds include the following: Local Option Gas Tax Fund (LOGT) Discretionary Sales Tax Fund (DST) Riverfront Community Redevelopment Agency Parking In -Lieu -Of Fund Recreation Impact Fee Fund Stormwater Utility Fund Law Enforcement Forfeiture Fund TOTAL $ 7341641 4,141,950 5909827 1,281 2255000 211001338 $ 71794,037 Note that the Riverfront Community Redevelopment Agency (CRA) is a blended component unit. Its governing body is also the City Council and this results in its budget also being approved by the City Council acting as the CRA governing body. CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET LOCAL OPTION GAS TAX The local option gas tax is a six -cent per gallon tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population and amount of annual transportation -type expenditures. The funds can be used for payment of debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road maintenance and signage. The paving loan matures on December 1, 2022. LOCAL OPTION GAS TAX FUND REVENUE Code: 120010 Iccount Number Descriudon TAXES 312400 Local Option Gas Tax TOTAL TAXES MISCELLANEOUS REVENUE 334492 FDOT Lighting Agreement 361100 Interest Income 361105 SBA Interest Earnings TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 389991 Appropriation From Fund Balance TOTAL NON -REVENUE SOURCES TOTAL LOCAL OPTION GAS TAX Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Proiected Budget 715,311 711,023 686,491 710,000 691,508 719,168 715,311 711,023 686,491 710,000 691,508 719,168 12,908 13,295 13,694 14,105 14,105 14,528 6,685 7,178 1,491 13,808 1,648 945 1,453 1,724 500 0 0 0 21,046 22,196 15,685 27,913 15,753 15,473 0 2,734 150,709 314,918 341,084 0 0 2,734 150,709 314,918 341,084 0 736,357 735,954 852,884 1,052,831 1,048,345 734,641 R CITY OF SEBASTIAN.) FLORIDA 2021/2022 ANNUAL BUDGET LOCAL OPTION GAS TAX FUND EXPENDITURES Code: 120051 Account Number Description 533400 Other Contractual Services 533452 Road Maintenance Service 534695 Railroad Crossing Maintenance 535310 Road Materials and Supplies 535380 Signalization Supplies TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY DEBT SERVICE 707105 Principal - Paving Loan 707205 Interest - Paving Loan TOTAL DEBT SERVICE NON -OPERATING 909132 Trfr to Fund 320 909133 Trfr to Transp Impr Fund 330 909990 Unappropriated TOTAL NON -OPERATING TOTAL LOCAL OPTION GAS TAX Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Proiected Budget 0 0 0 0 0 38,900 0 1,350 0 0 0 0 5,400 48,344 5,400 5,400 5,400 5,400 652 0 0 0 0 0 19,704 19,011 0 87,573 87,572 0 25,756 68,705 5,400 92,973 92,972 44,300 27,570 0 105,554 169,937 164,372 4,870 27,570 0 105,554 169,937 164,372 4,870 219,000 224,000 229,000 233,000 233,000 237,000 23,445 19,187 14,886 10,340 10,398 5,801 242,445 243,187 243,886 243,340 243,398 242,801 0 0 0 46,581 46,581 0 96,793 424,062 498,043 500,000 501,022 100,000 343,793 0 0 0 0 342,670 440,586 424,062 498,043 546,581 547,603 442,670 736,357 735,954 852,884 1,052,831 1,048,345 734,641 I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET DISCRETIONARY SALES TAX The discretionary sales tax is a seventh -cent or an additional one -cent tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population. The funds can be used to finance, plan and construct infrastructure, land acquisition for recreation or preservation, land improvement, and emergency vehicle purchases. The FY 2021-2022 allocation for the City of Sebastian is estimated at $4,109,209. The estimate is based on trend analysis. This revenue source was extended by referendum vote in FY 2016-2017 until December 31, 2023. DISCRETIONARY SALES TAX FUND REVENUE Code: 130010 Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Account Descrir)tion Actual Actual Actual Budget Proiected Budget Number 312600 Discretionary Sales Tax 3,417,586 3,524,825 3,469,568 3,S81,025 3,932,257 4,109,209 TOTAL TAXES 3,417,586 3,524,825 3,469,568 3,581,025 3,932,257 4,109,209 MISCELLANEOUS REVENUE 361100 Interest Income 41,451 100,357 60,458 80,178 32,616 30,741 361105 SBA Interest Earnings 15,396 15,394 7,668 9,000 2,500 2,000 TOTAL MISCELLANEOUS REVENUE 56,847 115,751 68,126 89,178 35,116 32,741 NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balar 0 0 0 10,432,131 2,325,922 3,078,955 TOTAL NON -REVENUE SOURCES 0 0 0 10,432,131 2,325,922 3,078,955 TOTAL DISCRETIONARY SALES TAX 3,474,433 3,640,576 3,537,694 14,102,334 6,293,295 7,220,905 92- CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET DISCRETIONARY SALES TAX FUND EXPENDITURES Code: 130051 Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Account Descriution Actual Actual Actual Budget Proiected Budget Number 533300 Engineering Services 0 9,675 15,487 0 0 0 TOTAL OPERATING EXPENDITURES 0 9,675 15,487 0 0 0 NON -OPERATING 909131 Trfr to Capital Projects Fund 310 1,364,845 848,442 828,306 759,859 766,846 759,478 909132 Trfr to CIP Fund 320 16,062 27,191 268,712 10,205,616 4,368,433 5,334,024 909133 Trfr to Transp Impr Fund 330 389,721 25,066 721,723 565,000 565,000 0 909263 Trfr to Stormwater Debt Svs 263 403,792 402,914 401,355 400,961 400,961 233,403 909363 Trfr to Stormwater Impr Fund 363 30,154 92,760 0 1,450,000 100,000 750,000 909410 Trfr to Golf Course Fund 410 138,375 0 0 0 0 0 909455 Trfr to Fund 455 AP 220,762 204,497 101,653 720,898 92,055 144,000 909990 Unappropriated 910,722 2,030,031 1,200,458 0 0 0 TOTAL NON -OPERATING 3,474,433 3,630,901 3,522,207 14,102,334 6,293,295 7,220,905 TOTAL DISCRETIONARY SALES TAX 3,474,433 3,640,576 3,537,694 14,102,334 6,293,295 7,220,905 I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Account Number Description TAXES 338200 Tax Increment Revenue - Sebastian 318200 Tax Increment Revenue - County TOTAL TAXES MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 362100 Rents and Royalties 366000 Contributions & Donations TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 381001 Transfer from General Fund 389991 Fund Balance Carried Forward TOTAL NON -REVENUE SOURCES TOTAL RIVERFRONT REDEVELOPMENT Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 181,652 183,130 182,732 208,819 215,305 226,070 184,879 201,086 220,508 235,065 242,367 254,485 366,532 384,216 403,240 443,884 457,672 480,555 8,730 9,791 2,426 10,331 1,250 3,000 1,885 4,310 2,656 0 250 1,780 36,000 36,000 36,000 36,000 36,000 36,000 0 3,000 0 0 0 0 46,615 53,101 41,082 46,331 37,500 40,780 0 20,457 0 0 0 0 116,935 49,709 0 210,248 79,292 69,492 116,935 70,166 0 210,248 79,292 69,492 530,082 507,484 444,322 700,463 574,464 590,827 I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Descrintion OPERATING EXPENDITURES 533100 Professional Services 533120 Consultants 533201 Admin Svcs Provided by the GF 533400 Other Contractual Services 534000 Travel and Per Diem 534120 Postage 534320 Water and Sewer 534400 Rents and Leases 534699 Other Capital Maintenance Expense 534830 Special Events Expense 534920 Legal Ads 535310 Road Materials & Supplies 535410 Dues & Memberships 545450 Training and Education 535710 Non -Ad Valorem Taxes TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606300 Improvements Other Than Buildings 606900 Infrastructure TOTAL CAPITAL OUTLAY GRANTS AND AIDS 820100 Fagade/Sign Improvement Program 820200 Sewer Connection Program TOTAL GRANTS AND AIDS NON -OPERATING 909101 Interfund Trfr to General Fund 001 909131 Interfund Trfr to CIP Fund 310 909132 Interfund Trfr to CIP Fund 320 909133 Interfund Trfr to CIP Fund 330 909363 Interfund Trfr to CIP Fund 363 909990 Unappropriated TOTAL NON -OPERATING TOTAL RIVERFRONT REDEVELOPMENT Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Proiected Budget 5,000 5,000 5,000 5,000 45,000 5,000 0 19,705 256 0 0 0 87,740 90,372 99,076 89,725 89,725 92,655 37,013 192,224 124,774 96,296 96,795 100,282 0 0 0 500 0 300 0 0 126 0 0 100 0 365 0 0 0 0 4,728 5,480 4,217 4,300 4,300 4,300 18,706 35,466 9,653 15,503 15,500 20,000 44,525 43,460 41,210 48,500 48,500 50,000 5,828 569 121 922 200 500 206 0 0 0 0 0 175 670 670 795 795 795 0 0 395 275 0 395 1,990 2,928 1,396 1,478 1,478 1,500 205,911 396,239 286,894 263,294 302,293 275,827 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34,676 0 15,000 40,000 20,000 40,000 39,495 111,245 24,424 75,577 75,577 0 74,171 111,245 39,424 115,577 95,577 40,000 0 0 0 0 0 0 250,000 0 0 0 0 0 0 0 13,448 176,594 176,594 275,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 104,556 144,998 0 0 250,000 0 118,004 321,592 176,594 275,000 530,082 507,484 444,322 700,463 574,464 590,827 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PARKING IN -LIEU -OF FUND PARKING IN -LIEU -OF FUND REVENUE Code: 150010 Account Number Description MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 363400 Parking In -Lieu -Of Fee 389991 Appropriation from PY Fund Balance TOTAL MISCELLANEOUS REVENUE TOTAL PARKING IN -LIEU -OF FUND Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 0 0 0 0 0 0 929 1,393 672 1,376 119 141 13,776 0 3,010 3,000 10,495 1,140 0 0 0 0 0 14,705 1,393 3,682 4,376 10,614 1,281 14,705 1,393 3,682 4,376 10,614 1,281 PARKING IN -LIEU -OF FUND EXPENDITURES Code: 150051 Account Number Description CAPITAL OUTLAY AND PROJECTS 606908 Parking TOTAL CAPITAL OUTLAY AND PROJECTS NON -OPERATING 909990 Unappropriated TOTAL NON -OPERATING TOTAL PARKING IN -LIEU -OF FUND Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 0 0 0 0 0 0 0 0 0 0 0 0 14,705 1,393 3,682 4,376 10,614 1,281 14,705 1,393 3,682 4,376 10,614 1,281 14,705 1,393 3,682 4,376 10,614 1,281 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET STORMWATER UTILITY FUND The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of managing the City's stormwater system, to prepare, construct and manage betterments and improvements, regulate the use of the stormwater system, and perform routine maintenance and minor improvements. The Stormwater Utility Fee is assessed on a single residential ERU in the amount of $10.00 per month, or $120.00 per year (Resolution R-18-19). The Stormwater Utility Staff are responsible for the control and maintenance of the City's stormwater drainage system, consisting of 280 miles of swales, 50 miles of channels, 8.15 miles of canals and 310 catch basins, baffle boxes, and culvert structures for the purposes of flooding prevention and water quality improvement. The Stormwater staff also enforces compliance with Federal NPDES regulations and the City's Stormwater Management Plan for the purpose of improving the quality of stormwater runoff prior to discharge into the St. Sebastian River and the Indian River Lagoon. SUMMARY OF REVENUES AND EXPENDITURES Amended FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Descrh3 on Actual Actual Actual Budge Proiected BudEet Total Revenues $ 1,014,980 $ 2,076,432 $ 1,969,428 $ 2,084,558 $ 1,945,580 $ 1,956,457 Total Expenses $ 1,351,422 $ 1,537,182 $ 1,483,392 $ 2,522,467 $ 2,462,996 $ 2,100,338 Change in Unrestricted Reserves $ (336,442) 539,250 486,036 $ (437,909) $ (517,416) $ (143,881) FISCAL YEAR 2021 ACCOMPLISHMENTS V GICITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET FISCAL YEAR 2022 GOALS AND OBJECTIVES PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Miles of swales 280.0 280.0 280.0 280.0 280.0 Linear feet of swales reconstructed 28,500 28,500 10,000 28,500 20,000 j Miles of ditches maintained 80.0 80.0 70.0 80.0 80.0 Catch basin and culverts maintained 205 205 ] 50 205 205 Linear feet Main Ditches reconstructed 1,000 1,000 500 2,000 2,000 +Road Crossing Pipe Replacements 20 20 9 20 20 STORMWAT ELT ITYPROGRAMBUDGET'DESCRIPTION STAFFING NATUREOFACTIVITY 20121 21122 55.00% 60.00% Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9 miles of large canals. Maintain ditches, swales and side yard ditches. 20.00% 15.00% Catch basins. Manholes and Culverts -Hand clean and mow small drainage ditches. Maintain 310 catch basins and large/small culverts. 10.00% 10.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City contract work. Meet with public as necessary. Coordinate employee training and education. 5.00% 10.00% Building Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits, Driveway Permits, and meeting with engineers, contractors, and public as necessary. 10.00% 5.00% Capital Projects - Planning, Design, Specifications Consultant Coordination Bidding and Contracts, Construction Management inspections. 100.000/0 100.00% ON CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI STORMWATER UTILITY DIVISION REVENUE Code: 163010 Account Number Description CHARGES FOR SERVICES 363630 Stormwater Utility Fee 363631 Delinquent Stormwater Fees TOTAL CHARGES FOR SERVICES MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest 361150 Other Interest 364100 Sale of Fixed Assets TOTAL MISCELLANEOUS REVENUE TOTAL STORMWATER REVENUES USE OF UNRESTRICTED RESERVES TOTAL STORMWATER UTILITY . Amended' Proposed ' FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Proiected Budget 970,113 1,969,967 1,853,143 2,039,714 1,940,000 1,940,000 28,979 68,701 59,008 0 0 0 999,092 2,038,668 1,912,151 2,039,714 1,940,000 1,940,000 15,654 27,087 12,101 40,000 4,695 12,000 0 9,801 6,244 4,844 765 4,457 234 875 681 0 120 0 0 0 38,250 0 0 0 15,888 37,764 57,277 44,844 5,580 16,457 1,014,980 2,076,432 1,969,428 2,084,558 1,945,580 1,956,457 336,442 0 0 437,909 517,416 143,881 1,351,422 2,076,432 1,969,428 2,522,467 2,462,996 2,100,338 STORMWATER UTILITY DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the StormwaterUtility Division is $ 2,100,338. This compares to the 2020-2021 projected expenditures of $ 2,462,996, a decrease of $ 362,658, or-14.72%. Amended FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 630,002 $ 848,908 $ 654,105 $ 708,142 $ 694,180 $ 855,795 $ 161,615 Operating Expenses 719,157 536,317 613,330 864,144 818,635 926,543 107,908 Capital Outlay 2,263 18,198 186,937 254,200 254,200 103,000 (151,200) Non -Operating - 133,759 29,019 695,981 695,981 215,000 (480,981) Total $ 1,351,422 $ 1,537,182 $ 1,483,392 $ 2,5225467 $ 2,462,996 S 2,100,338 $ (362,658) Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes fromFiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Sencces - Increase due to negotiated salary and insurance increases and two new positions. $ 161,615 2. Operating E*nses - Increase due to anticipated equipment repairs, higher CDL training costs, and maintenance costs. $ 107,908 3. CaotalOutlay- Decreaseduetolessequipmentrequested. $ (151,200)- 4. Nan -Operating -Decrease due to fewer large projects funded this year. $ (480,981) jCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET) PERSONAL SERVICES SCHEDULE STORMWATER UIH.ITYDIVISION FULLTEVIEEQUIVALENTS Projected PAY Amended Expenditures Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Stormwater Superintendent 50,871 / 91,568 1.00 1.00 1.00 1.00 78,250 80,750 Stormwater Utility Inspector 35,730 / 64,314 1.00 1.00 1.00 1.00 38,000 39,250 Maintenance Worker III 29,052/ 52,293 3.00 3.00 3.00 3.00 103,500 107,250 Maintenance Worker II 27,384 / 49,291 2.00 2.00 2.00 2.00 60,500 62,750 Maintenance Worker I 25,812 / 46,462 6.00 6.00 6.00 8.00 154,250 227,750 Clerical Assistant II (P/T) $13.95/hour 0.50 0.50 0.50 0.50 13,750 17,500 13.50 13.50 13.50 15.50 TOTAL SALARIES $ 448,250 $ 535,250 Overtime 6,000 6,000 FICA Taxes 33,750 41,543 Clothing Allowance 1,420 1,800 Deferred Compensation 40,900 47,624 Group Health Insurance Premium 96,304 134,088 Health Reimbursement Account 25,615 36,000 Employee Assistance Program 193 238 Worker's Comp Insurance 41,748 53,252 Additional Compensation - Total Personal Services $ 694,180 $ 855,795 CAPITAL OUTLAY SCHEDULE STORMWATER UTILFFY DIVISION - TO BE FUNDED FROM STORMWATER UTILITY FUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Compact Excavator 80,000 - - 80,000 Aquatic Bucket 6,000 - - - 6,000 Bush Hog Attachment 3,500 - - - - 3,500 Swal&Driveway/Culvert Repairs 115,000 130,000 150,000 130,000 130,000 655,000 Stormwater Pond Fountains 13,500 - - - - 13,500 Concha Dam Replacement 100,000 - - - - 100,000 Tulip Drive Crossing - 250,000 - 250,000 Bayfront Road Crossing - - - 250,000 - 250,000 Ocean Cove Drainage - - - - 350,000 350,000 $ 318,000 $ 130,000 $ 400,000 $ 380,000 $ 480,000 $ 1,708,000 STORMWATER UTILITY DMIS ION -TO BE FUNDED FROM DIS CREFIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024125 2025/26 TOTAL Canal Restoration $ 500,000 $ 500,000 $ - $ - $ - $ 1,000,000 Sliplining/Roadway Pipes 250,000 120,000 130,000 145,000 160,000 805,000 $ 750,000 $ 620,000 $ 130,000 $ 145,000 $ 160,000 $ 1,805,000 ;CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET STORMWATER UTILITYDIVISION EXPENDITURES Code: 163051 (Includes prior years General Fund Stormwater Account) Amended Proposed Account FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Number Descriution Actual Actual Actual Budeet Projected Budge PERSONAL SERVICES 511200 Regular Salaries 438,891 575,906 422,939 464,013 448,250 535,250 511300 Temporary Salaries 8,244 12,960 11,408 0 0 0 511400 Overtime 8,653 5,950 6,412 6,000 6,000 6,000 512100 FICA Taxes 34,237 45,056 33,567 35,973 33,750 41,543 512215 Clothing Allowance 1,100 1,300 1,540 1,560 1,420 1,800 512225 Deferred Compensation 38,596 52,117 37,548 40,964 40,900 47,624 512301 Group Health Insurance Premium 76,139 89,950 83,887 92,356 96,304 134,088 512307 Health Reimbursement Account 0 8,284 19,242 26,000 25,615 36,000 512309 Employee Assistance Program 0 199 201 206 193 238 512400 Worker's Comp Insurance 24,142 57,184 37,362 41,070 41,748 53,252 512700 Additional Compensation 0 0 0 0 0 0 TOTAL PERSONAL SERVICES 630,002 848,908 654,105 708,142 694,180 855,795 OPERATING EXPENSES 533100 Professional Services 120 237 0 38,633 38,633 0 533201 Admin Svcs Provided by GF 0 0 80,555 89,345 89,345 90,989 533400 Other Contractual Services 122,568 2,352 3,121 4,107 6,075 4,315 533411 Permit Fees 7,988 0 0 0 0 0 533420 Pest/Weed Control 24,382 26,023 27,811 49,165 49,165 63,000 533425 Contract Mowing Services 288,668 281,080 246,700 366,072 345,500 373,842 534000 Travel and Per Diem 0 0 0 2,000 0 2,000 534101 Telephone 1,793 1,314 668 600 87 0 534105 Cellular Telephone 1,473 1,920 1,128 1,500 1,230 1,488 534110 Internet Services 163 101 448 435 232 240 534120 Postage 12,256 46 385 100 100 100 534310 Electric 7,068 5,770 9,381 9,200 1,500 9,000 534320 Water/Sewer 1,115 867 868 1,050 1,075 1,080 534380 Trash Pickup/Hauling 6,172 797 1,838 2,002 2,000 2,500 534400 Rents and Leases O 6,000 3,000 O 0 0 534420 Equipment Leases 964 3,120 19,903 16,895 16,895 17,500 534500 Insurance 0 21,022 19,066 22,193 22,193 23,305 534620 R&s M - Vehicles 24,109 18,573 18,015 16,950 22,000 18,000 534630 R & M - Office Equipment 22 26 99 120 120 144 534640 R & M - Operating Equpment 126,502 67,299 87,037 112,293 90,000 136,500 534920 Legal Ads 0 945 1,517 945 945 1,500 535200 Departmental Supplies 3,761 5,440 4,010 3,500 5,250 5,760 535210 Computer Supplies 420 395 1,356 300 300 2,300 535230 Small Tools and Equipment 2,944 8,644 2,709 3,000 3,000 3,000 535260 Gas and Oil 42,590 49,120 32,806 39,000 40,000 50,000 535270 Uniforms and Shoes 2,868 3,068 3,543 3,420 3,900 4,980 535275 Safety Equipment 416 566 2,665 2,000 2,000 2,000 535310 Road Materials & Supplies 7,667 4,638 11,304 3,800 3,800 4,200 535320 Sod 8,990 9,850 6,286 11,000 11,000 25,000 535350 Cement 1,457 2,499 4,374 7,990 7,990 9,000 535355 Culvert Pipes 19,958 13,119 19,034 50,329 50,000 53,000 535410 Membership & Professional Dues 165 180 857 1,250 1,800 1,800 535450 Training and Education 2,561 1,309 2,848 4,950 2,500 20,000 TOTAL OPERATING EXPENDITURES 719,157 536,317 613,330 864,144 818,635 926,543 CAPITAL OUTLAY 606300 IOTB 0 0 0 0 0 13,500 606400 Vehicles and Equipment 2,263 18,198 186,937 254,200 254,200 89,500 TOTAL CAPITAL OUTLAY 2,263 18,198 186,937 254,200 254,200 103,000 NON -OPERATING 909131 Interfund Tr& to CIP Fund 310 0 0 0 0 0 0 909363 Interfund Tr& to CIP Fund 363 0 133,759 29,019 695,981 695,981 215,000 TOTAL NON -OPERATING 0 133,759 29,019 695,981 695,981 215,000 TOTAL STORMWATER UTILITY 1,351,422 19537,182 1,483,392 2,522,467 2,462,996 2,100,338 OTHER FINANCING USES 909990 Unappropriated 0 539,250 0 31,202 0 0 TOTAL EXPENDITURES AND OTHER USES 1,351,422 2,076,432 1,483,392 2,553,669 2,462,996 2,100,338 WE I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET RECREATION IMPACT FEE FUND The Recreation Impact Fee was established to enable the City to allow growth and development to proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so as to require growth and development to share in the burden of growth by paying its pro rata share for the reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15) RECREATION IMPACT FEE FUND REVENUE Code: 160010 Account Number Descriation MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 363270 Recreation Impact Fee TOTAL MISCELLANEOUS REVENUE Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Proiected Budget 9,053 9,989 1,460 3,500 3,500 7,000 3,499 4,262 1,688 1,500 1,500 3,000 141,050 129,550 143,875 150,000 150,000 150,000 153,602 143,801 147,023 155,000 155,000 160,000 NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balance 302,182 155,888 333,137 100,317 39,051 65,000 TOTAL NON -REVENUE SOURCES 302,182 155,888 333,137 100,317 39,051 65,000 TOTAL RECREATION IMPACT FEE 455,784 299,689 480,160 255,317 194,051 225,000 RECREATION IMPACT FEE FUND EXPENDITURES Code: 160051 Account Number Descriotion CAPITAL OUTLAY AND PROJECTS 606300 Improvements Other Than Bldgs TOTAL CAPITAL OUTLAY AND PROJECTS OPERATING EXPENDITURES 533100 Professional Services TOTAL OPERATING EXPENDITURES NON -OPERATING 909132 Transfer to CIP Fund 320 909990 Unappropriated TOTAL NON -OPERATING TOTAL RECREATION IMPACT FEE Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 0 0 0 0 0 0 0 0 0 0 0 0 19,600 0 0 0 0 0 19,600 0 0 0 0 0 436,184 299,689 480,160 255,317 194,051 225,000 0 0 0 0 0 0 436,184 299,689 480,160 255,317 194,051 225,000 455,784 299,689 480,160 255,317 194,051 225,000 CRYOF E131TLA� A.S HOME OF PELICAN ISLAND CITY OF SEBASTIAN FLORIDA ANNUALBUDGET FISCAL YEAR 2021-2022 DEBT SERVICE FUNDS Draft as of June 24, 2021 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET1 MYOF SfjSA�$TIAN ._. ,___ HOME OF PELICAN ISLAND This Page Intentionally Left Blank I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET STORMWATER UTILITY REVENUE DEBT SERVICE FUND This debt service fund was used to record debt service payments associated with the Stormwater Utility Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds were for nineteen (19) years. The Bonds were refinanced using Bank Notes on December 18, 2013. The outstanding debt for this fund will be $400,529 as of September 30, 2021. The debt proceeds were used to improve the stormwater system according to the adopted stormwater master plan. The improvement projects included Twin Ditch, Periwinkle Drive, Middle Stonecrop, and Collier Creek. It will be totally paid with the final payment on May 1, 2022. STORMWATER UTILITY REVENUE BONDSAOTES DEBT SERVICE FUND REVENUE Code: 263010 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget MISCELLANEOUS REVENUE 361100 Interest Income 3,771 5,464 2,165 1,000 600 600 TOTAL MISCELLANEOUS REVENUE 3,771 5,464 2,165 1,000 600 600 NON -REVENUE SOURCES 381130 Interfund Trfr from 130 DST 403,792 402,914 401,355 400,961 400,961 233,403 389991 Appropriation from PY Fund Balance 0 0 0 0 0 167,831 TOTAL NON -REVENUE SOURCES 403,792 402,914 401,355 400,961 400,961 401,234 TOTAL DEBT SERVICE FUND 407,563 408,378 403,520 401,961 401,561 401,834 STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES Code: 263051 Amended :'account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget DEBT SERVICE 707163 Principal - Stormwater Series 2003 707263 Interest - Stormwater Series 2003 909990 Unappropriated TOTAL DEBT SERVICE TOTAL DEBT SERVICE FUND 371,000 377,000 382,000 387,000 387,000 33,078 26,659 20,137 13,529 13,529 3,485 4,719 1,383 1,432 1,032 407,563 408,378 4031520 401,961 401,561 407,563 408,378 403,520 401,961 401,561 105 395,000 6,834 401,834 401,834 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 rnvoF SEB�T�N HOME OF PELICAN ISLAND This Page Intentionally Left Blank CITY OF SEBASiLAN HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2021-2022 ENTERPRISE FUNDS Draft as of June 24, 2021 163 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET CfIY OF HOME OF PELICAN ISLAND This Page Intentionally Left Blank (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET MUNICIPAL GOLF COURSE The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant, lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is divided into three areas: Administration, Greens Division, and Carts Division. GOLF COURSE SUMMARY OF REVENUE / EXPENSES Amended FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Descriution Actual Actual Actual Su et Proiected Lu et Total Revenues $ 1,501,945 $ 1,406,022 $ 1,527,331 $ 1,503,081 $ 1,499,217 $ 1,546,316 Total GC Administration Division 955,566 669,768 661,002 756,020 738,822 801,370 Total GC Greens Division 578,143 566,101 579,658 602,483 590,837 588,980 Total GC Carts Division 98,493 99,341 108,159 154,154 163,970 187,752 Total Expenses 1,632,202 1,335,211 1,348,818 1,512,657 1,493,629 1,578,102 Change in Unrestricted Reserves $ (130,257) $ 70,812 $ 178,514 $ (9,576) $ 5,588 $ (31,780 GOLF COURSE FUND REVENUE Code: 410010 The Fiscal Year 2021-2022 proposed budget for Golf Course fund revenue is $ 1,546,316. This compares to the 2020-2021 projected revenue of $ 1,499,217, an increase of $ 47,099, or 3.1%. FY 17/18 FY 18/19 Description Actual Actual Charges for services $ 1,257,047 $ 1,400,898 $ Non -operating revenues 244,897 5,124 Use of Unrestricted Reserves 130,257 - Total revenues $ 1,632,202 $ 1,406,022 $ Amended FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Budget Projected Budget Difference 1,524,949 $ 1,503,081 $ 1,498,767 $ 1,546,316 $ 47,549 2,382 - 450 - (450) - 9,576 - 31,786 31,786 1,527,331 $ 1,512,657 $ 1,499,217 $ 1,578,102 $ 78,885 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from 2020-21 Projected Revenue Difference 1. Charges for services - Increase due to anticipated additional memberships and rounds played as well as fee increases. $ 47,549 2. Non -operating revenues - Decrease due to lower anticipated interest. $ (450) CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GOLF COURSE REVENUE Code: 410010 Account Number Description CHARGES FOR SERVICES 347501 Green Fees 347502 Cart Rentals 347510 Driving Range Fees 347512 Club Storage Fees 347513 Club Rentals Fees 347521 Membership Fees 347522 Handicap Fees 347523 Resident Card Fees 347530 Non -Taxable Sales 347540 Pro Shop Sales 362100 Rents and Royalties 366000 Contributions & Donations 369400 Reimbursements 369900 Other Miscellaneous Revenues 369941 Sales Tax Commissions 369945 Pro Lesson Fees 369995 Cash Over/Short TOTAL CHARGES FOR SERVICES NON -OPERATING REVENUE 334451 FDOT JPA Revenue 361100 Interest Earnings 364100 Sale of Fixed Assets 365000 Sale of Surplus 381001 Interfund Transfer from 001 GF 381130 Interfund Transfer from Fund 130 381148 Interfund Transfer from Fund 480 TOTAL NON -OPERATING REVENUE TOTAL GOLF COURSE REVENUES USE OF UNRESTRICTED RESERVES TOTAL GOLF COURSE SOURCES Amended FY 21/22 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Actual Actual Actual Budget Proi ected Budget 408,307 448,684 502,576 473,960 473,960 483,439 573,552 643,304 683,628 672,000 672,000 685,440 41,141 45,651 52,385 47,200 47,200 48,144 2,795 3,175 3,185 3,252 3,247 3,252 2,626 2,752 2,304 2,600 2,600 2,750 84,877 96,306 101,928 117,897 116,330 137,103 4,500 4,940 5,390 5,500 4,752 5,000 30,047 32,244 32,384 34,000 32,000 32,477 26 38 73 40 45 50 81,460 87,462 101,711 108,172 108,172 110,000 17,592 27,463 30,001 30,000 30,001 30,001 0 0 0 0 0 0 5,139 5,206 2,834 3,000 3,000 3,000 1,925 1,124 2,966 2,000 2,000 2,000 360 360 360 360 360 360 2,441 2,113 3,279 3,000 3,000 3,200 260 75 (54) 100 100 100 1,257,047 1,400,898 1,524,949 1,503,081 1,498,767 1,546,316 50,000 0 0 0 0 0 (3,403) 3,570 771 0 450 0 48,605 1,512 1,380 0 0 0 0 43 231 0 0 0 11,320 0 0 0 0 0 138,375 0 0 0 0 0 0 0 0 0 0 0 244,897 5,124 2,382 0 450 0 1,501,945 1,406,022 1,527,331 1,503,081 1,499,217 1,546,316 130,257 0 0 9,576 0 31,786 1,632,202 1,406,022 1,527,331 1,512,657 1,499,217 1,578,102 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'I'J GOLF COURSE ADMINISTRATION Administration is responsible for the management of the entire golf course. This includes, but is not limited to: preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing; facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance. This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale, tee times and the web site. FISCAL YEAR 2021 ACCOMPLISHMENTS FISCAL YEAR 2022 GOALS & OBJECTIVES CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERFORMANCE MEASURES Actual Actual Actual Projected Projected SERVICE PROGRAM 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Number of Annual Fees Sold 123 134 152 158 184 I Single Resident 67 76 72 78 90 (Family Resident 56 58 80 80 94 Resident/Discount Cards 643 690 693 710 695 TOTAL ANNUAL FEES SOLD 766 824 845 868 879 Annual Fee Rounds 8,013 9,345 10,917 9,500 12,051 Daily Fee Rounds 33,919 36,471 41,474 40,500 42,000 TOTAL NUMBER OF ROUNDS PLATED 41,932 45,816 52,391 50,000 64,051 GOLF COURSE ADMINISTRATION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 20121 21122 30.00% 30.00% General Sumr-ision - Provide effective, responsive and professional management, direction, control of daily golf operations, including training and forethought for innovative and practical improvements. 20.00% 20.001/o Pro Shop - Provide friendly, consistent quality service to the public. The result of this direct contact combined with the amenities offered, produces customer satisfaction. 20.00% 20.00% Control of Course Play - Provide for orderly starting of play, speed and flow of play, and prevention of free play and abuse to golf course grounds, to enhance the enjoyment of the game as well as promoting return play. 20.001/o 20.00% Golf Course Administration - Supervise all Golf Course operations, preparation of budget, supervision of capital improvement programs. 10.00% 10.00% Promote the Game of Golf - Provide golf instruction, junior and adult clinics, golf tournaments, charity events, speaking engagements, advertisements, and other creative measures to attract and promote return play to Sebastian Golf Course f 100.000/0 100.00% 112 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET) GOLF COURSE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2021-2022 projected budget for Golf Course Administration is $ 801,370. This compares to the 2020-2021 projected expenses of $ 738,822, an increase of $ 62,548, or 8.47% Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 258,649 $ 276,996 $ 280,310 $ 303,929 $ 296,010 $ 316,273 $ 20,263 Operating Expenses 385,878 373,277 372,479 378,725 369,447 386,729 17,282 Capital Outlay 303,920 10,892 - - - 25,000 25,000 Transfers 7,118 8,604 8,213 73,366 73,366 73,368 2 Contingency - 70,812 178,514 - - - Total $ 955,566 $ 669,768 $ 661,002 $ 756,020 $ 738,822 $ 801,370 $ 62,548 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenses: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 20,263 2. Operating Expenses - Increase due primarily to higher cost of pro shop inventory and insurance. $ 17,282 3. Capital Outlay - Increase due to parking lot and ditch improvements requested this year. $ 25,000 4. Transfers - No change. $ 2 PERSONAL SERVICES SCHEDULE GOLF COURSE ADIVIINISTRATION FULL TIME EQUIVALENTS Projected PAY Amended Expense Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Golf Course Director 64,487 / 116,076 1.00 1.00 1.00 1.00 $ 111,000 $ 115,000 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 61,500 61,500 Assistant Golf Pro (P/T) 22,282/40,107 0.50 0.50 0.50 0.50 21,000 20,000 Cashier (P/T) 20,988 / 37,778 1.50 1.50 1.50 1.50 29,250 41,500 4.00 4.00 4.00 4.00 TOTAL SALARIES $ 222,750 $ 238,000 Overtime 2,000 2,500 Lesson Bonus 2,400 2,400 FICA Taxes 17,375 18,582 Deferred Compensation 16,000 16,101 Group Health Insurance Premium 24,150 26,019 Health Reimbursement Account 6,550 8,000 Employee Assistance Program 32 32 Worker's Comp Insurance 4,753 4,639 Additional Compensation - Total Personal Services $ 296,010 $ 316,273 CAPITAL OUTLAY SCHEDULE GOLF COURSE ADNVIVUSTRATION -TO BE FUNDED BY GOLF COURSE FUND EXPENDITURES PER FISCAL YEAR Descritxfon 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Ditch # 15Improvements $ 20,000 $ - $ - $ - $ - $ 20,000 Parking Lot Improvements 5,000 - - - 5,000 $ 25,000 $ - $ - $ - $ - $ 25,000 'CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GOLF COURSE ADMINISTRATION DIVISION Code: 410110 Account Number Descrh)tion PERSONAL SERVICES: 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 511500 Lesson Bonus 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512307 Health Reimbursement Account 512309 Employee Assistance Program 512400 Worker's Comp Insurance 512600 OPEB Accrued Expense 512700 Additional Compensation TOTAL PERSONAL SERVICES OPERATING EXPENSES: 347541 Cost of Sales -Pro Shop 533100 Professional Services 533200 Audit Fees 533201 Admin Services provided by GF 533400 Other Contractual Services 533420 Pest/Weed Control 533440 Electronic Security Services 534101 Telephone 534105 Cellular Telephone 534110 Internet Access 534120 Postage 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534445 Airport Property Lease 534500 Insurance 534610 R & M - Buildings 534630 R & M - Office Equipment 534640 R & M - Operating Equipment 534685 R & M - Grounds Maintenance 534845 Golf Course Promotions 534846 Golf Course Advertising 535200 Departmental Supplies 535205 Bank Charges 535210 Computer Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment 535270 Uniforms and Shoes 535410 Dues and Memberships 535710 Non -Ad Valorem Tax TOTAL OPERATING EXPENSES CAPITAL OUTLAY: 606220 Building Improvements 606400 Vehicles and Equipment 606900 Infrastructure TOTAL CAPITAL OUTLAY NON -OPERATING EXPENSES 909101 Interfund Tr& to 001 GF 909480 Interfund Trfr to 480 Bldg 909541 Intrafund Tr& to GC Capital TOTAL NON -OPERATING EXPENSES TOTAL GOLF COURSE ADMINISTRATION OTHER FINANCING USES 909990 Unappropriated TOTAL EXPENDITURES AND OTHER USES Amended FY 17118 FY 18/19 FY 19120 FY 20/21 Actual Actual Actual Budget FY 21/22 FY 20/21 Proposed Projected Budget 175,084 194,053 206,950 228,872 222,750 238,000 13,164 11,182 0 0 0 0 1,654 1,329 2,557 2,500 2,000 2,500 923 938 1,729 2,000 2,400 2,400 14,591 15,042 15,706 17,636 17,375 19,582 13,596 14,115 14,461 16,124 16,000 16,101 27,583 29,162 27,076 24,080 24,150 26,019 8,441 6,919 8,009 8,000 6,550 8,000 0 32 32 32 32 32 3,560 4,225 3,791 4,685 4,753 4,639 55 0 0 0 0 0 0 0 0 0 0 0 258,649 276,996 280,310 303,929 296,010 316,273 59,803 64,066 79,444 70,000 60,000 65,000 2,607 3,373 3,302 3,300 3,100 3,300 3,350 3,298 3,294 3,593 3,593 3,952 93,000 88,350 97,185 106,065 106,065 117,594 11,975 4,719 320 250 250 250 2,078 1,397 824 890 888 1,000 454 359 0 0 0 0 3,901 3,651 3,883 3,936 527 325 297 267 352 300 270 420 765 387 464 430 415 426 15 90 78 50 50 75 16,408 9,149 12,827 9,500 13,450 13,440 13,768 9,389 11,992 11,550 12,690 12,660 936 927 705 600 645 645 106,000 106,000 106,000 106,135 106,135 106,135 8,442 9,183 8,227 11,717 11,717 12,303 11,407 14,388 565 3,200 3,200 3,200 648 813 518 989 480 480 461 0 0 0 0 0 3,986 0 0 0 0 0 199 0 0 100 17 100 2,571 560 0 1,550 1,550 1,000 2,002 1,835 2,294 2,381 2,381 2,400 29,156 34,914 31,296 30,000 30,000 30,000 0 0 1 0 119 119 119 1,924 4,583 2,363 4,500 4,500 4,500 0 0 0 0 0 0 0 0 0 455 300 300 1,351 512 0 525 515 515 8,374 11,065 6,545 6,590 6,590 6,590 385,878 373,277 372,479 378,725 369,447 386,729 236,366 0 0 0 0 0 20,491 10,892 0 0 0 0 47,063 0 0 0 0 25,000 303,920 10,892 0 0 0 25,000 0 0 0 35,000 35,000 35,000 7,118 8,604 8,213 38,366 38,366 38,368 0 0 0 0 0 7,118 8,604 8,213 73,366 73,366 73,368 955,566 669,768 661,002 756,020 738,822 801,370 0 70,812 178,514 0 5,588 0 955,566 740,580 839,516 756,020 744,410 801,370 11' CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'Ij GOLF COURSE GREENS DIVISION The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as well as create an excellent image and respectability among the golf course community throughout the State of Florida. FISCAL YEAR 2021 ACCOMPLISHMENTS FISCAL YEAR 2022 GOALS AND OBJECTIVES PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Greens (Acres) 4 4 4 4 4 Tees (Acres) 4 4 4 4 4.5 Fairways (Acres) 22 22 22 22 22 Rough - Bermuda / Bahia (Acres) 35 / 25 35 / 25 35 / 25 35 / 25 35 / 25 Sand Bunkers (Acres) 4 4 4 4 4 Lakes and Ponds (Linear Feet) 10,000 10,000 10,000 10,000 10,000 I Non -Play Area (Acres) 20 30 30 30 30 Holes Maintained 18 18 18 18 18 Practice areas (acres total) 5 5 5 5 5 Ifs CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GOLF COURSE GREENS PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVrfY 20121 21122 90.00% 90.00% Golf Course Maintenance - Provide administrative oversight of independent golf course maintenance contract which provides daily turf care resulting in the quality appearance and playability of the golf course. Keeping the golf course in the best possible condition throughout the year adds to the enjoyment of the customers and insures return play. 10.00% 10.00% Eauiument Maintenance - Continue tracldng equipment use and repair to insure proper maintenance and availability of equipment. I 100.00% 100.00% GOLF COURSE GREENS DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Golf Course Greens Division is $ 588,980. This compares to the 2020-2021 projected expenses of $ 590,837, a decrease of $1,857, or -.31%. Amended FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 Actual Actual Actual Budget Projected Operating Expenses $ 578,143 $ 566,101 $ 579,658 $ 589,054 $ 577,408 $ Capital Outlay - - - 13,429 13,429 Non -Operating - - - - - Total $ 578,143 $ 566,101 $ 579,658 $ 602,483 $ 590,837 $ Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenses: 1. Operating Egxnses - Increase due to contractual increase in maintenance contract. 2. Capital Outlay - Decrease due to no capital outlay requested this year. 3. Non -Operating - No change. FY 21/22 Budget Difference 588,980 $ 11,572 - (13,429) 588,980 $ (1,857) Difference $ 11,572 $ (13,429) .�FCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI GOLF COURSE GREENS DIVISION Code:410120 Account Number Description OPERATING EXPENSES 533420 Pest/Weed Control 533445 Groundskeeping Service 534310 Electric 534610 R & M - Buildings 534640 R & M-Operating Equipment 534680 R & M - Irrigation Systems 534685 R & M - Grounds Maintenance 535200 Departmental Supplies TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606300 Improvements Other Than Buildings 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL GREENS DIVISION Amended FY 21/22 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Actual Actual Actual Budget Projected Budget 0 0 120 120 120 120 546,385 546,385 557,313 568,459 557,313 568,460 11,541 11,584 12,053 11,575 11,075 11,400 628 0 0 500 500 750 290 94 82 0 0 0 4,057 6,991 7,216 5,500 5,500 5,500 15,242 855 2,798 2,650 2,650 2,500 0 193 75 250 250 250 578,143 566,101 579,658 589,054 577,408 588,980 0 0 0 0 0 0 0 0 0 13,429 13,429 0 0 0 0 13,429 13,429 0 578,143 566,101 579,658 602,483 117 590,837 588,980 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET{ GOLF COURSE CARTS DIVISION The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf carts in operational and clean condition for customers, service driving range and water station, maintain and clean all surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure. FISCAL YEAR 2021 ACCOMPLISHMENTS FISCAL YEAR 2022 GOALS AND OBJECTIVES Continue to offer quality, unsurpassed customer service, always greeting customers with a smile and simply asking "what can we do to make your day better at SMGC?" PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Electric Golf Carts 80 80 80 80 80 Tires Maintained 332 324 324 324 324 Grease Fitt' .,s Maintained 32 324 324 324 324 Range Carts 1 1 1 1 1 Ranger Carts 1 1 0 0 0 Batteries Maintained 483 488 481 481 481 Beverage Carts 1 1 0 0 0 GOLF COURSE CARTS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 20121 21122 30.00% 30.00% General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational condition for guests use and maintain operational cart barn. 30.00% 30.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station, and general area around Golf Shop and starter area 40.00% 40.00% Customer Service - Provide unsurpassed customer service to our members. 100.00% 100.00% +CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GOLF COURSE CARTS DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Golf Course Carts Division is $ 187,752. This compares to the 2020-2021 projected expenses of $163,970, an increase of $ 23,782, or 14.5%. Amended FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 89,401 $ 91,582 $ 99,041 $ 95,248 $ 105,065 $ 133,117 $ 28,052 Operating Expenses 987 1,365 1,108 2,515 2,515 2,944 429 Capital Outlay - - 3,716 - - - - Debt Service 8,105 6,394 4,294 56,391 56,390 51,691 (4,699) Total $ 98,493 $ 99,341 $ 108,159 $ 154,154 $ 163,970 $ 187,752 $ 23,782 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenses: Difference 1. Personal Services - Increase due to negotiated pay increases. $ 28,052 2. Operating Expenses - Increase due to anticipated higher maintenance costs. $ 429 3. Capital Outlay - No change. $ - 4. Debt Service - Decrease due to final payment being made on current lease. $ (4,699) PERSONAL SERVICES SCHEDULE GOLF COURSE CARTS DIVISION FULL TWE EQUIVALENTS Projected PAY Amended Expense Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Cart Attendants (P/T) 8.46 / 14.49 5.00 5.00 5.00 5.00 $ 92,195 $ 118,000 5.00 5.00 5.00 5.00 TOTAL SALARIES $ 92,195 $ 118,000 Overtime 3,130 3,500 FICA Taxes 7,923 9,295 Worker's Compensation 1,817 2,322 Total Personal Services $ 105,065 $ 133,117 (1) For P/T Cart Attendants (5) equals (10) positions FCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GOLF COURSE CARTS DIVISION Code:410130 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENSES 533420 Pest/Weed Control 534610 R & M - Buildings 534640 R & M-Operating Equipment 535200 Departmental Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY NON -OPERATING EXPENSES 707145 Principal - Golf Course Loan 707245 Interest - Golf Course Loan TOTAL NON -OPERATING EXPENSES TOTAL CARTS DIVISION Amended FY 21/22 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Actual Actual Actual Budget Projected Budget 44,071 38,641 86,967 83,467 92,195 118,000 36,065 43,202 0 0 0 0 1,774 1,545 3,486 3,500 3,130 3,500 6,067 6,358 7,060 6,492 7,923 9,295 1,425 1,835 1,528 1,789 1,817 2,322 89,401 91,582 99,041 95,248 105,065 133,117 0 0 144 144 144 144 0 0 41 500 500 500 504 959 783 1,571 1,571 2,000 433 342 140 250 250 250 11 44 0 50 50 50 39 20 0 0 0 0 987 1,365 1,108 2,515 2,515 2,944 0 0 3,716 0 0 0 0 0 3,716 0 0 0 0 0 0 53,602 53,602 50,801 8,105 6,394 4,294 2,789 2,789 890 8,105 6,394 4,294 56,391 56,390 51,691 98,493 99,341 108,159 154,154 163,970 187,752 CAPITAL OUTLAY SCHEDULE GOLFCOURSECARTS -TO BE FUNDED BY GOLF COURSE FUND EXPENDITURES PER FISCAL YEAR Descriution 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Range Picker $ $ 2,695 $ - $ - $ - $ 2,695 Ball Washer $ - $ 2,500 $ - $ - $ - 2,500 Range Cart - - 7,500 - - 7,500 $ - $ 5,195 $ 7,500 $ - $ - $ 12,695 120 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET MUNICIPAL AIRPORT City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects, which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over $10 million in capital improvements, all of which to better develop the facilities and economic growth. Description Total Revenues Total Airport Administration Change in Unrestricted Reserves FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual Amended FY 20/21 Bu et FY20/21 FY21/22 Proiected Bu et $ 498,017 $ 570,814 $ 593,366 $ 563,570 $ 588,694 $ 629,232 $ 365,940 $ 523,518 $ 398,338 $ 565,260 $ 564,084 $ 473,558 $ 132,077 $ 47,296 $ 195,028 $ (1,690) $ 24,610 $ 155,674 AIRPORT FUND REVENUE Code: 450010 The Fiscal Year 2021-2022 proposed budget for Airport fund revenue is $ 629,232. This compares to the 2020-2021 projected Airport fund revenue of $ 588,694, an increase of $ 40,538, or 6.9%. FY 17/18 FY 18/19 Description Actual Actual Operating revenue $ 487,649 $ 507,339 Non -operating revenues 10,367 63,475 Use of Unrestricted Reserves - - Total revenues and other sources $ 498,017 $ 570,814 Amended FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Bud,-, et Projected Budget Difference $ 535,141 $ 539,768 $ 553,246 $ 606,727 $ 53,481 58,225 23,802 35,448 22,505 (12,943) - 1,690 - - - $ 593,366 $ 565,260 $ 588,694 $ 629,232 $ 40,538 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Revenue: Difference 1.Operating revenue - Increase due to new rents from Public Facilities Compound and Hangar D. $ 53,481 2. Non -operating revenues - Decrease due to FAA CARES Act grant in prior year. $ (12,943) CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 AIRPORT REVENUE Code: 450010 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Descriation Actual Actual Actual Budget Projected Budget OPERATING REVENUE 344100 Fuel Sales 103,959 12,278 0 0 0 0 347541 Cost of Sales (82,689) (8,945) 0 0 0 0 362150 Nontaxable Rents 391 112,000 119,371 119,506 119,506 145,756 362100 Rents and Royalties 405,672 331,628 354,203 359,685 372,772 400,003 369900 Other Miscellaneous Revenues 60,034 60,091 61,294 60,289 60,689 60,689 369941 Sales Tax Commission 282 287 273 288 279 279 TOTAL OPERATING REVENUE 487,649 507,339 535,141 539,768 553,246 606,727 OTHER NON -OPERATING REVENUE: 331451 FAA Federal Grant 0 0 30,000 0 13,000 0 361100 Interest Earnings (2,604) (6,628) 2,939 1,065 660 720 364100 Sale of Fixed Assets 0 46,450 2,945 0 0 0 365000 Sale of Surplus Materials/Scrap 0 650 0 0 0 0 366000 Contributions & Donations 0 3,495 0 0 0 0 369400 Reimbursements 12,971 19,508 17,649 22,737 21,788 21,785 381001 Transfer from Fund 001 GF 0 0 4,691 0 0 0 381455 Transfer from Fund 455 0 0 0 0 0 0 TOTAL OTHER NON -OPERATING REVENUE 10,367 63,475 58,225 23,802 35,448 22,505 TOTAL AIRPORT REVENUES 498,017 570,814 593,366 563,570 588,694 629,232 USE OF UNRESTRICTED RESERVES 0 0 0 1,690 0 0 TOTAL BUILDING DEPARTMENT SOURCES 498,017 570,814 593,366 565,260 588,694 629,232 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 AIRPORT ADMINISTRATION The Airport Director is responsible for Airport Operations to include maintenance of the entire property (excluding Golf Course), FDOT compliance issues, Capital Improvement Programs, tenant relations, and project management. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Installed VirTower Air Traffic Monitoring program ✓ Secured $800,000 FDOT grant to bring sewer infrastructure to west side of Airport ✓ Secured $222,000 FDOT grant for hangar site development ✓ Re -Engineer and Begin Construction of 17,000SF Hangar `D' ✓ Construct Taxi Lane and Repair Taxiway Alpha ✓ Complete site development for new Square Hangars ✓ Refresh paint to Runway 05-23 threshold markings FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Construct (2) Square Hangars ➢ Install infield Security Cameras ➢ Engineer and Design Taxiway Golf Apron and Taxiway ➢ Engineer and Design Renovation of Taxiway Alpha Apron areas ➢ Recruit and train Airport Manager Intern PERFORMANCE MEASURES Actual Actual Actual Projected Projected Perfonnance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 (Acres Available for Development 105 105 105 103 85 (Airport Leasehold Revenues $405,672 $443,628 $473,574 $479,056 $531,103 123 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET' AIRPORT PROGRAM BUDGET DESCRIPTION i STAFFING NATURE OF ACTIVITY 20121 21122 20.00% 20.00% ComrAiance - Conduct operations at the Airport in accordance with FAA and FDOT compliance. 30.00% 30.001/o Capital Improvement Project Execution and Monitoring_ - Execute and monitor Capital Improvement Projects. Prepare and submit a Five -Year Capital Improvement Program in accordance with Regulations. Prepare and apply for Florida Department of Transportation Airport Improvement Grants for Capital Improvement Projects and equipment. 15.00% 10.00% Tenant and Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute resolution regarding airport regulations. Maintain contact with Airport users and citizens, respond to questions and complaints and provide information to all parties about rules, regulations and airport information. 35.00% 40.00% Airport Maintenance - Mow Airport, herbicide runways and taxiways, maintain runway lighting system Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation Area. Clear and maintain runway approaches and perform daily Airport inspections. 100.00% 100.00% AIRPORT BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the Municipal Airport Administration is $ 473,558. This compares to the 2020-2021 projected expenses of $ 564,084, a decrease of $ 90,526, or-16.0%. Amended FY 17/18 FY 18/19 FY 19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 141,500 $ 122,346 $ 70,760 $ 71,578 $ 67,844 $ 52,419 $ (15,425) Operating Expenses 204,988 270,276 256,032 308,927 311,485 377,139 65,654 Capital Outlay - 45,751 50,070 4,255 4,255 7,500 3,245 Debt Service 19,452 85,145 21,477 180,500 180,500 36,500 (144,000) Contingency 132,077 47,296 195,028 - 24,610 155,674 131,064 Total $ 498,017 $ 570,814 $ 593,366 $ 565,260 $ 588,694 $ 629,232 $ 40,538 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes fromFiscal Year 2020-21 Projected Expenses: Difference 1. Personal Services - Decrease due to deletion of one part time position. $ (15,425) 2. Operating Expenses - Increase due primarily to higher anticipated fuel, insurance, and maintenance costs. $ 65,654 3. Capital Outlay - Increase due to mobile VHF radios requested this year. $ 3,245 4. Debt Service - Decrease due to General Fund advance repayment being completed in prior year. $ (144,000) �f CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERSONALS ERVICES S CBEDULE AIRPORT ADNENTISTRATION FULLT IEEQUIVALEVIS Projected PAY Amended Expense Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Airport Operations Specialist II 27,384/49,291 1.00 1.00 1.00 1.00 33,250 34,250 Airport Operations Specialist I (P/T) 25,812 / 46,462 0.50 0.50 0.50 0.00 15,650 - 1.50 1.50 1.50 1.00 TOTAL SALARIES $ 48,900 $ 34,250 Overtime 100 1,000 FICA Taxes 4,000 21706 Clothing Allowance 290 120 Deferred Compensation 3,000 3,183 Group Health Insurance Premium 7,000 7,339 Health Reimbursement Account 1,500 2,000 Employee Assistance Program 16 16 Worker's Comp Insurance 2,648 1,805 Additional Compensation - - Total Personal Services $ 67,454 $ 52,419 i CAPITAL OUTLAY SCHEDULE AIRPORT - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Square Hangar Construction $ 144,000 $ - $ - $ - $ - $ 144,000 Rehab Runway 05/23 - - 152,246 - - 152,246 Airport Shade Hangars - - - 220,000 - 220,000 Taxiway Golf Apron Reconstruction - - 250,000 - - 250,000 Golf Apron Utilities - - - 80,000 - 80,000 Taxiway Golf Construction - - - 250,000 - 250,000 Construct Airport Road West - - - 90,000 - 90,000 $ 144,000 $ - $ 402,246 $ 640,000 $ - $ 1,186,246 AIRPORT - TO BE FUNDED BY AIRPORT FUND EXPENDITURES PEP. FISCAL YEAR Descripion 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Mobile Air -Band VHF Radios $ 7,500 $ - $ - $ - $ - $ 7,500 Taxiway Alpha Aprons - 9,900 - 45,000 - 54,900 Taxiway Golf Apron Design - 18,950 - - - 18,950 Rehab Runway 10-28 Markings - 3,500 - - - 3,500 Interior Security Cameras - 4,800 - - - 4,800 Aircraft Wash Rack - - - - 25,000 25,000 $ 7,500 $ 37,150 $ - $ 45,000 $ 25,000 $ 114,650 -ICITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET AIRPORT ADMINISTRATION Code: 450110 Amended FY 21122 Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Number Description Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 94,314 76,582 51,294 52,008 48,900 34,250 511400 Overtime 939 152 388 500 500 1,000 512100 FICA Taxes 7,334 7,830 3,925 4,024 4,000 2,706 512215 Clothing Allowance 240 240 240 240 280 120 512225 Deferred Compensation 8,985 9,379 2,979 3,036 3,000 3,183 512301 Group Health Insurance Premium 20,594 17,766 7,173 7,150 7,000 7,339 512307 Health Reimbursement Account 5,661 6,673 2,317 2,000 1,500 2,000 512309 Employee Assistance Program 0 32 18 16 16 16 512400 Worker's Comp Insurance 3,404 3,694 2,425 2,604 2,648 1,805 512600 OPEB Accrued Expense 29 0 0 0 0 0 512700 Additional Compensation 0 0 0 0 0 0 TOTAL PERSONAL SERVICES 141,500 122,346 70,760 71,578 67,844 52,419 OPERATING EXPENSES 533200 Audit Fees 1,229 1,002 1,002 1,136 1,136 1,137 533201 Admin Services provided by GF 45,000 72,425 93,485 116,866 116,866 164,550 533400 Other Contractual Services 7,002 20,090 21,071 21,900 23,840 24,500 533420 Pest/Weed Control/Mowing 1,404 525 1,704 1,725 1,704 2,204 534000 Travel and Per Diem 622 891 398 1,200 1,200 2,300 534101 Telephone 4,645 3,733 2,415 2,340 2,600 2,600 534105 Cellular Phone 426 580 609 600 614 624 534110 Internet Access 835 644 880 870 1,505 1,590 534120 Postage 67 123 225 100 50 150 534130 Express Mail 58 150 26 100 150 200 534310 Electric 26,019 25,023 22,596 24,000 22,260 22,380 534320 Water/Sewer 2,972 3,351 4,450 4,250 3,155 3,180 534420 Equipment Leases 186 301 101 0 200 1,000 534500 Insurance 38,135 43,915 47,363 47,634 50,710 53,250 534610 R & M - Buildings 13,219 17,977 8,845 27,620 27,600 23,000 534620 R & M -Vehicles 5,110 2,696 654 2,500 2,600 6,000 534625 R & M - Lighting 3,547 2,798 8,279 6,200 6,200 6,000 534630 R & M - Office Equipment 0 21 0 300 300 1,000 534635 R & M - Security Systems 0 0 2,526 4,235 4,500 7,500 534640 R & M - Operating Equipment 17,767 29,403 23,499 21,500 21,500 25,000 534681 R & M - Fencing 464 734 0 1,500 1,500 3,000 534685 R & M - Grounds Maintenance 1,837 311 1,641 1,725 1,725 2,000 534687 R & M - Runways and Taxiways 933 254 1,825 2,000 3,000 3,000 534700 Printing and Binding 245 158 0 500 200 500 534800 Promotional Activities 500 0 14 1,179 800 800 534825 Advertising Expenditures 0 3,687 0 900 900 900 534920 Legal Ads 0 409 0 0 1,100 1,000 - Continued - CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'11 Account Number Descrii)tion 535200 Departmental Supplies 535205 Bank Charges 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms & Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education 535710 Non -Ad Valorem Tax TOTAL OPERATING EXPENSES: CAPITAL OUTLAY: 606200 Buildings 606300 IOTB 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY: NON -OPERATING EXPENSES 820100 Aids to Private Organizations 707146 Principal - DST Fund Advance 707246 Interest - DST Fund Advance 909101 Interfund Trfr to General Fund 909545 Intrafund Tr& to AP Capital TOTAL NON -OPERATING EXPENSES TOTAL AIRPORT ADMINISTRATION OTHER FINANCING USES 909990 Unappropriated TOTAL EXPENDITURES AND OTHER USES Amended FY 21/22 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Actual Actual Actual Budget Projected Budget 2,771 2,287 1,817 2,028 1,600 2,000 3,134 354 0 0 0 0 1,561 105 471 490 300 500 821 2,059 375 2,000 2,000 3,500 9,031 7,642 4,376 4,819 3,200 5,000 511 508 642 624 594 624 14 0 135 500 50 300 330 330 449 330 570 450 0 0 0 200 200 200 445 445 140 800 800 900 14,147 25,346 4,020 4,256 4,256 4,300 204,988 270,276 256,032 308,927 311,485 377,139 0 21,700 0 0 0 0 0 0 10,516 0 0 0 0 24,051 39,554 4,255 4,255 7,500 0 45,751 50,070 4,255 4,255 7,500 0 0 0 0 0 0 0 0 0 0 0 0 19,452 21,824 21,477 30,500 30,500 36,500 0 0 0 150,000 150,000 0 0 63,321 0 0 0 0 19,452 85,145 21,477 180,500 180,500 36,500 365,940 523,518 398,338 565,260 564,084 473,558 132,077 47,296 195,028 0 24,610 155,674 498,017 570,814 593,366 565,260 588,694 629,232 -CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET Cf1Y OF SE HOME OF PELICAN ISLAND This Page Intentionally Left Blank 129 1CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET BUILDING DEPARTMENT The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees. These have shown some growth over the past couple of years. Operating revenues are sufficient to cover necessary operation and maintenance expenses. Amended FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Descrivdon Actual Actual Actual Bucket Proiected Budge Total Revenues and Transfers $ 946,905 $ 887,800 $ 953,492 $ 919,738 $ 1,135,868 $ 1,074,959 TotalFxpenses 1,329,280 694,694 746,911 945,010 829,081 1,235,971 Change in Unrestricted Reserves $ (382,375) $ 193,106 $ 206,581 $ (25,272) $ 306,787 $ (161,012) BUILDING DEPARTMENT REVENUE Code: 480010 The Fiscal Year 2021-2022 proposed budget for the Building Department fund revenue is $ 1,074,959. This compares to the 2020-2021 projected Building Department fund revenue of $1,135,868, a decrease of $ 60,909, or -6.6%. FY 17/18 FY 18/19 Description Actual Actual Operating revenue $ 909,279 $ 862,650 $ Non -operating revenues 37,626 25,150 Use of Unrestricted Reserves 382,375 - Total revenues and other sources $ 1,329,280 $ 887,800 $ Amended FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Budget Projected Budget Difference 935,726 $ 862,450 $ 1,071,250 $ 996,500 $ (74,750) 17,766 57,288 64,618 78,459 13,841 - 25,272 - 161,012 161,012 953,492 $ 945,010 $ 1,135,868 $1,235,971 $ 100,103 Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Revenue: 1. Operating revenue - Decrease due to anticipating fewer permits being issued and fencing permits moving to General 2. Non -operating revenues - Increase due to anticipated virtual inspection system fees. 129 Difference $ (74,750) $ 13,841 'CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET BUILDING DEPARTMENT REVENUE Code: 480010 Account Amended Proposed Number Description FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 OPERATING REVENUE Actual Actual Actual Budget Proiected Budget 321050 Contractor License 13,323 12,392 11,288 13,000 12,000 12,000 321150 Contractor License - Penalties 2,423 4,670 1,812 2,800 2,200 2,300 322050 Building Permits 430,164 429,880 459,038 430,000 530,000 510,000 322052 Fire Special Events 0 180 1,600 2,500 900 1,400 322055 Roofing Permits 121,361 74,018 101,785 95,000 130,000 110,500 322065 Alumimum Structure 18,575 17,500 20,050 18,000 22,500 21,000 322070 Shed Permits 9,075 7,650 9,750 8,500 8,500 8,000 322075 Reinspection Fees 31,265 33,390 28,405 29,000 28,500 29,000 322100 Land Clearing Permits 14,850 15,025 125 0 0 0 322200 Electrical Permits 33,269 36,955 56,117 42,000 57,500 55,000 322225 Plumbing Permits 37,112 41,244 45,917 42,000 45,500 45,000 322230 Pool Permits 21,615 15,600 19,425 15,500 25,500 23,000 322240 Solar Permits 4,350 4,575 5,100 4,500 5,200 4,700 322250 Mechanical Permits 72,299 64,729 64,367 56,000 60,000 59,000 322300 Fencing Permits 21,375 19,800 23,925 21,500 19,500 0 322500 Sign Permits 2,685 1,395 2,210 2,200 2,900 2,500 322600 Expired Permit Fee 10,050 15,825 7,575 10,000 17,500 15,000 329400 Plan Checking Fees 45,228 43,651 48,784 43,000 69,500 66,500 329410 Fire Plan Review Fee 1,319 3,145 4,061 5,300 5,500 4,800 341920 Cert. Copying/Record Research 1,270 710 4,232 3,800 3,800 3,800 347556 County Facility Admin Fee 12,659 12,483 13,863 11,500 19,000 17,000 359000 Other Fines and Forfeitures 5,011 7,284 6,298 6,000 5,000 5,500 359100 Fire Violations 0 550 0 350 250 500 TOTAL OPERATING REVENUE 909,279 862,650 935,726 862,450 1,071,250 996,500 OTHER NON -OPERATING REVENUE: 361100 Interest Income 8,598 10,605 4,791 10,000 10,000 10,000 361105 SBA Interest Earnings 2,243 4,524 2,649 6,822 6,822 7,991 364100 Sale of Fixed Assets 17,302 0 0 0 0 0 369400 Reimbursements 0 0 0 0 7,330 0 369900 Other Miscellaneous Revenue 2,365 1,417 2,112 2,100 2,100 22,100 381410 Interfund Transfer from 410 GC 7,118 8,604 8,213 38,366 38,366 38,368 TOTAL OTHER NON -OPERATING REVENUE 37,626 25,150 17,766 57,288 64,618 78,459 TOTAL BUILDING DEPARTMENT REVENUES 946,905 887,800 953,492 919,738 1,135,868 1,074,959 USE OF UNRESTRICTED RESERVES 382,375 0 0 25,272 0 161,012 TOTAL BUILDING DEPARTMENT SOURCES 1,329,280 887,800 953,492 945,010 1,135,868 1,235,971 3© CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET BUILDING DEPARTMENT The Building Department effectively and progressively promotes and provides professional plans review, permitting and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated through the intake of permit requests for building and land improvements. The permit application and plans are tracked through plan review, fees are calculated and permits are issued when plans are frilly approved. Field inspections are scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The Building Department enforces all state and local codes that pertain to the construction industry including Fire Prevention and Protection. Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian. Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new registrations. Checks and administers business tax receipt requests for those who conduct business in the City of Sebastian. Business owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are sent to business owners. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Maintained timeliness and delivery of permitting services with a turnaround time of 15 days or less for most permits. ✓ Provided continuing education for employees to meet minimum state licensing requirements. Customer service training is ongoing. ✓ Monitored Compliance Engine for the maintenance of Fire and Life Safety Systems. Followed up on any deficiencies reported. Continued to conduct fire inspections on occupied buildings as needed. ✓ Continued to adapt to changes due to COVID-19. Most plan submittals, plan reviews, payment methods and issuance of permits are conducted through e-mail or through the customer portal. Continued to use the drop box for dropping off permit submittals. ✓ Developed plans and solicit bids to begin construction of the front counter remodel to provide accessible seating and a safe working environment for our employees. ✓ Continued to enforce state laws and city ordinances regarding unlicensed contractor activity and willful code violations. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Continue to maintain timeliness and delivery of permitting services with a turnaround time of 15 days or less for most projects. ➢ Provide building and fire code related continuing education to satisfy minimum state licensing requirements and provide ongoing customer service training. ➢ Continue to use Compliance Engine program to monitor Fire and Life Safety Systems and continue to conduct annual fire inspections of occupied buildings. ➢ Complete front counter renovation project that will provide accessible seating and a safe working environment for employees. ➢ Continue to enforce state laws and city ordinances related to construction industry, unlicensed contractor activity and code violations. ➢ Continue to scan completed permits, property files and business tax receipts for safe record keeping. CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 PERFORMANCE MEASURES Performance Indicators +Residential permits issued �Commercial permits issued 10therpermits issued JTotal number of inspections Total number of reinspections lNumber of Professional licenses processed Expired permits processed Business Tax Receipts processed and issued Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 243 324 586 375 650 29 41 27 38 33 4,691 3,530 2,907 3,600 3,100 18,960 10,657 10,197 13,000 11,500 2,760 2,279 1,950 2,300 2,100 379 363 140 330 210 134 211 101 150 175 1103 1140 1893 1290 1200 BUILDING DEPARTMENT PROGRAM BUDGET DESCRIPTION STAFFING 20121 21122 NATURE OFACTIVITY Administration - The Director supervises the enforcement of all Florida Building Codes, including Sebastian City 8.00% 8.00% and Land Development Codes related to construction. Courtesy inspections are performed as needed. Reviews commercial plan review and projects that include Mechanical, Electrical or Plumbing details. Approval of all department expenditures and prepares the annual budget. Permittin�iu - Accepts permit applications, calculates fees, issuance of permits, scheduling of inspections, closing 25.00% 22.00% out permits when completed, prepares certificates of occupancy for signature, and answers questions concerning building permits. Plan Review - Perfoms plan review of all permit applications and building plans for code approval, including 16.00% 20.00% structural, electrical, plumbing and mechanical. Also includes the review of all zoning on residential buildine applications. Answers code questions for builders and general public related to plan review. Building and Alteration Inspection - On -site inspections for commercial and residential, including structural, 38.00% 38.00% electrical, plumbing and mechanical. Post inspections into computer database daily. Answer code questions for builders and general public related to inspections. Contractor Incensing - Accepts contractor license application for registration and calculates fees. Review applicants for applicable insurance and workman's comp. coverages. Review letters of reciprocity. Process annual 3.00% 3.00% re-newal notices and issues new registrations. Check permit applications for properly licensed and insured contractors. Business Tax Receipts- Accepts applications for Business Tax Receipt from business owners. Reviews 5.00% 3.00% applications for acceptance. Verify professional licenses and ficitious/corporation names. Process annual re-newal notices and issues new Business Tax Reciepts. 3.00% 4.00% Safe - Annual inspections on businesses as required by NFPA and following up on expired permits and unsafe structures. 2.00% 2.00% Records Retention - Scanningplans to laserfiche for permanent record keeping 100.00% 100.00% 32. [CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET BUILDING DEPARTMENT BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the Building Department, excluding budgeted contingency is $ 1,235,971. This compares to the projected FY 2020-2021 expenses of $ 829,081, an increase of $ 406,890, or 49.1 %. Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 531,760 $ 593,833 $ 607,069 $ 745,793 $ 633,422 $ 781,968 $ 148,546 Operating Expenses 104,038 100,861 135,889 152,260 148,702 338,003 $ 189,301 Capital Outlay 18,108 - 3,952 46,957 46,957 116,000 $ 69,043 Transfers 675,374 - - - - - $ - Contingency - 193,106 206,581 - 306,787 - $ (306,787) Total $ 1,329,280 $ 887,800 $ 953,492 $ 945,010 $ 1,135,868 $ 1,235,971 $ 100,103 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenses Difference 1. Personal Services - Increase due to negotiated salary and insurance increases, a new position, and having positions full all year. $ 148,546 2. Operating Expenses - Increase due to additional inspection services to be provided by an outside vendor. $ 189,301 3. Capital Outlay - Incease due to planned building renovations this year. $ 69,043 4. Transfers- No change. $ - PERSONAL SERVICES SCHEDULE BUILDING DEPARTMENT FULL MIEEQUIVALENTS Projected PAY Amended Expense Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Building Official 64,487 / 116,076 1.00 1.00 1.00 1.00 $ 129,000 $ 133,250 Deputy Building Official 60,742 / 109,336 1.00 1.00 1.00 1.00 88,000 90,750 Chief Building Inspector 47,028 / 84,651 1.00 1.00 1.00 1.00 73,250 75,500 Building Inspector II 36,829 / 66,292 1.00 1.00 0.00 1.00 - 47,750 Building Inspector I 35,730 / 64,314 1.00 1.00 1.00 1.00 53,000 54,500 Administrative Assistant 30,821 / 55,478 0.00 1.00 1.00 1.00 31,500 38,500 Local Business Tax Specialist 29,052 / 52,293 1.00 1.00 1.00 1.00 62,750 62,250 Permitting Technician 29,052 / 52,293 1.00 1.00 1.00 1.00 21,500 31,000 Fire Insp ector P/T $ 25.62/hr 0.50 0.50 0.50 0.50 2,250 13,750 Electrical InspectorPfT $25.00/hr 0.00 0.00 0.50 0.50 2,000 3,750 Clerical Assistant I P/T $ 13.24/hr 0.50 0.50 0.50 0.50 16,000 17,000 8.00 9.00 8.50 9.50 TOTAL SALARIES $ 479,250 $ 568,000 Overtime 2,000 2,500 FICA Taxes 37,000 43,708 Clothing Allowance 670 840 Deferred Compensation 41,500 48,478 Group Health Insurance Premium 55,500 83,059 Health Reimbursement Account 7,900 24,000 Employee Assistance Program 106 127 Worker's Comp Insurance 9,496 11,256 Additional Compensation - - Total Personal Services $ 633,422 $ 781,968 BUILDING DEPARTMENT - TO BE FUNDED BY THE BUILDING DEPARTMENT FUND EXPFNDTIURES PER FIS C AL YEAR Descriiition 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Office Renovations $ 116,000 $ - $ - $ - $ - $ 116,000 $ 116,000 $ - $ - $ - $ - $ 116,000 153 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET BUILDING DEPARTMENT Code: 480110 Account Number Descriv tion PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512307 Health Reimbursement Account 512309 Employee Assistance Program 512400 Worker's Comp Insurance 512600 OPEB Accrued Expense 512700 Additional Compensation TOTAL PERSONAL SERVICES OPERATING EXPENSES 533200 Audit Fees 533201 Administrative Services Provided by Gf 533400 Other Contractual Services 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534310 Electric 534320 Water / Sewer 534420 Equipment Leases 534500 Insurance 534620 R & M-Vehicles 534630 R & M - Office Equipment 534800 Promotional Activities 534910 Clerk of Court Filing Fees 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606200 Buildings 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY NON -OPERATING EXPENSES 132947 Advance to GC Fund TOTAL NON -OPERATING EXPENSES TOTAL BUILDING DEPARTMENT OTHER FINANCING USES 909990 Unappropriated TOTAL EXPENDITURES AND OTHER USES Amended FY 21/22 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Actual Actual Actual Budget Proiected Budset 392,389 444,182 460,072 545,049 479,250 568,000 7,016 5,124 1,909 2,500 2,000 2,500 29,300 32,129 33,550 41,888 37,000 43,708 350 360 480 720 670 840 34,665 37,572 39,190 46,762 41,500 48,478 47,775 52,899 53,975 80,215 55,500 83,059 13,157 12,085 10,846 19,159 7,900 24,000 0 95 95 127 106 127 7,010 9,386 6,951 9,373 9,496 11,256 97 0 0 0 0 0 0 0 0 0 0 0 531,760 593,833 607,069 745,793 633,422 781,968 921 1,554 1,554 1,974 1,974 2,171 43,000 45,150 49,665 54,632 54,632 60,095 7,409 14,634 27,324 17,500 27,360 209,240 1,450 885 155 1,400 600 1,400 404 408 419 420 435 444 1,986 2,289 2,188 2,880 2,250 2,280 2,593 1,703 1,837 2,165 1,935 1,164 1,184 1,328 1,343 1,000 1,000 1,100 3,109 3,083 2,726 3,100 3,045 3,060 278 283 292 315 340 360 1,404 1,391 2,235 2,472 2,610 2,612 7,025 6,081 8,545 10,861 10,861 11,406 3,644 3,167 1,701 5,000 2,500 3,000 15,249 9,418 24,206 32,250 24,200 24,236 0 0 0 0 0 1,800 97 46 29 60 60 60 251 0 0 0 175 0 1,744 1,252 1,065 1,500 1,000 2,300 197 826 3,672 2,460 2,300 1,600 131 194 46 655 600 450 5,174 4,912 4,071 4,566 4,000 4,500 354 405 545 600 500 900 0 0 0 50 25 50 823 790 815 1,000 900 1,175 3,422 0 151 3,000 3,000 800 2,189 1,062 1,306 2,400 2,400 1,800 104,038 100,861 135,889 152,260 148,702 338,003 0 0 0 24,000 24,000 116,000 18,108 0 3,952 22,957 22,957 0 18,108 0 3,952 46,957 46,957 116,000 675,374 0 0 0 0 0 675,374 0 0 0 0 0 1,329,280 694,694 746,911 945,010 829,081 1,235,971 0 193,106 206,581 0 306,787 0 1,329,280 887,800 953,492 945,010 1,135,868 1,235,971 CI Y OF HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROGRAM Draft as of June 24, 2021 I35 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS List of Projects FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals General Government City Manager Vehicle 32,000 - - - - - 32,000 Vx Rail Lease Payments 43,195 43,195 43,195 129,585 Email Archive System 60,000 - - 60,000 City Wide Computers 45,000 35,000 45,000 35,000 45,000 35,000 240,000 COSty Equipment 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Network Infrastructure 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Over -the -Air Connections 10,000 20,000 - - - - 30,000 Core and Remote Switches - - 25,000 20,000 - - 45,000 CAD/RMS System Update 139,200 60,775 60,775 60,775 60,775 60,775 443,075 Police Department Police Station Sign 7,500 - - - - - 7,500 Police Vehicles 305,000 310,000 315,000 320,000 325,000 330,000 1,905,000 Vehicle/Body Cameras 78,583 78,583 78,583 78,583 39,292 - 353,624 Road Patrol Equipment 22,300 23,300 13,000 17,000 13,000 13,000 101,600 Police COPE Trailer 20,500 - - - - - 20,500 UtilityVehicle 18,000 - 18,000 Operations Equipment 8,000 - 8,000 Investigations Equipment 11,000 - - 11,000 Community Development Harrison Street Park Plaza 225,000 270,000 - 495,000 Working Waterfront 50,000 - - - 50,000 Tree Protection Plan - 65,000 - 65,000 CDD Vehicle 33,000 - 33,000 Roads Department Street Repaving - 633,363 313,412 754,747 754,747 754,747 3,211,016 Portable Traffic Analyzers 4,870 - - - - - 4,870 Street Reconstruction - - 355,111 - - - 355,111 Sidewalk Replacement 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Roads Division Equipment 58,906 - - - - - 58,906 Roads Division Heavy Equipment - 260,000 260,000 Public Facilities Department Public Facilities Compound 5,334,024 - 5,334,024 Stairwell Evacuation Chairs 3,000 3,000 Fleet Division Equipment 7,500 - - 7,500 Cemetery Fencing - 17,500 - 17,500 Cemetery Grounds Improvements - 110,000 - 110,000 Cemetery Columbarium Niches - - 60,000 - 60,000 New Cemetery Signage 10,000 - - 10,000 Leisure Services Department BSSC Baseball Backstops 75,000 - 75,000 Refurbish Portable Stage 14,000 - - 14,000 Maintenance Equipment 45,000 80,000 10,000 135,000 Park Signage 30,000 - - 30,000 Parks Division Vehicles 25,000 25,000 25,000 - - 75,000 Playground Improvements 100,000 - 120,000 50,000 100,000 50,000 420,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Stormwater Department Stormwater Equipment 80,000 - - - - - 80,000 Backhoe and Tractor Attachments 9,500 - - - - - 9,500 Slip Lining/Pipe Replacement 250,000 120,000 130,000 145,000 160,000 175,000 980,000 Swale/Driveway Culverts 115,000 130,000 150,000 130,000 130,000 130,000 785,000 Stormwater Pond Fountains 13,500 - - - - - 13,500 Canal Restoration 11,500,000 11,500,000 23,000,000 Concha Dam Replacement 400,000 - - - 400,000 Tulip Drive Crossing - 250,000 - 250,000 Bayfront Road Crossing - 250,000 - - 250,000 Ocean Cove Drainage - - 350,000 - 350,000 Golf Course Fund Maintenance Equipment - 5,195 7,500 - - 28,100 40,795 Ditch #15 Improvements 20,000 - - - - 20,000 Golf Course Parking Lot 5,000 - 5,000 Airport Fund Airport Mobile Radios 7,500 - 7,500 Airport Interior Security Cameras - 24,000 - 24,000 Aircraft Wash Rack - - 125,000 125,000 Hangar C Office Improvements - 70,000 - - 70,000 Hangar D Office Improvements - - - 400,000 - 400,000 Economic Development Hangar - 1,000,000 - - 1,000,000 Construction of Square Hangars 720,000 - - - 720,000 Airport Shade Hangars - - 1,100,000 1,100,000 Rehab Runway 10-28 Markings 70,000 - - 70,000 Rehab Runway 05/23 - 3,044,912 - 3,044,912 Taxiway Alpha Aprons 198,000 - 900,000 1,098,000 Taxiway Golf Apron Design 379,000 - - - 379,000 Reconstruction of Golf Apron - 1,250,000 - - 1,250,000 Golf Apron Utilities - 400,000 - 400,000 Construct Taxiway Golf 1,250,000 1,250,000 Airport Road West 1,800,000 1,800,000 Building Fund Office Renovations 116,000 - 116,000 Totals $ 20,212,078 $14,577,911 $ 7,506,488 $ 7,931,105 $ 2,262,814 $ 1,736,622 $ 54,227,018 Grouped by Department General Government Police Department Roads Department Public Facilities Department Leisure Services Community Development Stormwater Golf Course Airport Building Total by Departments Grouped by Function General Government Public Safety Transportation Parks & Recreation Physical Environment Total by Functions Grouped by Fundinq Source CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Total $ 369,395 $ 198,970 $ 213,970 $ 155,775 $ 145,775 $ 135,775 $ 1,219,660 470,883 411,883 406,583 415,583 377,292 343,000 2,425,224 163,776 993,363 768,523 854,747 854,747 854,747 4,489,903 5,354,524 17,500 110,000 60,000 - - 5,542,024 309,000 125,000 175,000 70,000 120,000 70,000 869,000 308,000 335,000 - - - - 643,000 12,368,000 11,750,000 530,000 525,000 640,000 305,000 26,118,000 25,000 5,195 7,500 - - 28,100 65,795 727,500 741,000 5,294,912 5,850,000 125,000 - 12,738,412 116,000 - - - - - 116,000 $ 20,212,078 $ 14,577,911 $ 7,506,488 $ 7,931,105 $ 2,262,814 $ 1,736,622 $ 54,227,018 $ 677,395 $ 533,970 $ 213,970 $ 155,775 $ 145,775 $ 135,775 $ 1,862,660 586,883 411,883 406,583 415,583 377,292 343,000 2,541,224 6,245,800 1,751,863 6,173,435 6,764,747 979,747 854,747 22,770,339 334,000 130,195 182,500 70,000 120,000 98,100 934,795 12,368,000 11,750,000 530,000 525,000 640,000 305,000 26,118,000 $ 20,212,078 $ 14,577,911 $ 7,506,488 $ 7,931,105 $ 2,262,814 $ 1,736,622 $ 54,227,018 General Fund $ 267,206 $ 128,300 $ 48,000 $ 17,000 $ 13,000 $ 13,000 $ 486,506 DST 6,987,502 1,272,553 1,139,799 1,339,358 670,067 640,775 12,050,054 LOGT 104,870 993,363 768,523 854,747 854,747 854,747 4,430,997 Recreation Impact Fees 225,000 20,000 140,000 70,000 120,000 70,000 645,000 Riverfront CRA 275,000 270,000 - - - - 545,000 Stormwater Fund 318,000 130,000 400,000 380,000 480,000 130,000 1,838,000 Golf Course 25,000 5,195 7,500 - - 28,100 65,795 Airport 7,500 37,150 - 45,000 25,000 - 114,650 Cemetery Trust 10,000 17,500 110,000 60,000 - - 197,500 Grants/Loans 11,876,000 11,703,850 4,892,666 5,165,000 100,000 - 33,737,516 Building Fund 116,000 - 116,000 Total Funding Sources $ 20,212,078 $ 14,577,911 $ 7,506,488 $ 7,931,105 $ 2,262,814 $ 1,736,622 $ 54,227,018 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopmen Impact Stormwater Cemetery Grants/ Golf Airport Building Fund Gas Tax DST Agency Fees Fund Trust Private Funds Fund Fund Fund FISCAL YEAR 2021/2022 General Government City Manager Vehicle 32,000 Vx Rail Lease Payments 43,195 Email Archive System 60,000 City Wide Computers 45,000 COSty Equipment 10,000 Network Infrastructure 30,000 Over -the -Air Connections 10,000 CAD/RMS System Update 139,200 Police Department Police Station Sign 7,500 Police Vehicles 305,000 Vehicle/Body Cameras 78,583 Road Patrol Equipment 22,300 Police COPE Trailer 20,500 Utility Vehicle 18,000 Operations Equipment 8,000 Investigations Equipment 11,000 Community Development Harrison Street Park Plaza 225,000 Working Waterfront 50,000 CDD Vehicle 33,000 Roads Department Portable Traffic Analyzers 4,870 Sidewalk Replacement 100,000 Roads Division Equipment 58,906 Public Facilities Department Public Facilities Compound 5,334,024 Fleet Division Equipment 7,500 New Cemetery Signage 10,000 Stairwell Evacuation Chairs 3,000 Leisure Services Department BSSC Baseball Backstops 75,000 Refurbish Portable Stage 14,000 Maintenance Equipment 45,000 Park Signage 30,000 Parks Division Vehicles 25,000 Playground Improvements 100,000 Park Improvements 20,000 Stormwater Stormwater Equipment 80,000 Backhoe and Tractor Attachments 9,500 Slip Lining/Pipe Replacement 260,000 SwalelDriveway Culvert 115,000 Stormwater Pond Fountains 13,500 Canal Restoration 500,000 11.000,000 Concha Dam Replacement 100,000 300,000 Golf Course Ditch #15 Improvements 20,000 20,000 Golf Course Parking Lot 5,000 5,000 Airport Airport Mobile Radios 7,500 7,500 Construction of Square Hangars 144,000 576,000 720,000 Building Office Renovations 116,000 116,000 Total FY 2021/2022 $ 267,206 $ 104,870 $ 6,987,502 $ 275,000 $ 225,000 $ 318,000 $ 10,000 $ 11,876,000 $ 25,000 $ 7,500 $ 116,000 $ 20,212,078 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation American General Option Redevelopmen Impact Stormwater Cemetery Grants/ Golf Airport Rescue Fund Gas Tax DST Aaencv Fees Fund Trust Bank Note Course Fund Plan Total FISCAL YEAR 2022/2023 General Government Vx Rail Lease Payments 43,195 43,195 City Wide Computers 35,000 35,000 COSty Equipment 10,000 10,000 Network Infrastructure 30,000 30,000 Over -the -Air Connections 20,000 20,000 CAD/RMS System Update $60,775 60,776 Police Department Police Vehicles 310,000 310,000 Vehicle/Body Cameras 78,583 78,583 Road Patrol Equipment 23,300 23,300 Community Development Harrison Street Park Plaza 270,000 270,000 Tree Protection Plan 65,000 65,000 Roads Department Street Repaving 633,363 633,363 Sidewalk Replacement 100,000 100,000 Roads Division Heavy Equipment 260,000 260,000 Public Facilities Department Cemetery Fencing 17,500 17,500 Leisure Services Department Maintenance Equipment 80,000 80,000 Parks Division Vehicles 25,000 25,000 Park Improvements 20,000 20,000 Stormwater Slip Lining/Pipe Replacement 120,000 120,000 Swale/Driveway Culverts 130,000 130,000 Canal Restoration 500,000 11,000,000 11,500,000 Golf Course Maintenance Equipment 5,195 5,195 Airport Airport Interior Security Cameras 19,200 4,800 24,000 Hangar C Office Improvements 70,000 70,000 Rehab Runway 10-28 Markings 66,500 3,500 70,000 Taxiway Alpha Aprons 188,100 9,900 198,000 Taxiway Golf Apron Design 360,050 18,950 379,000 Total FY 2022/2023 $ 128,300 S 993,363 $ 1,272,553 S 270,000 S 20,000 S 130,000 $ 17,500 $ 11,703,850 $ 5,195 $ 37,150 $ $ 14,577,911 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation American General Option Redevelopmen Impact Stormwater Cemetery Grants/ Golf Airport Rescue Fund Gas Tax DST Aaencv Fees Fund Trust Bank Note Fund Fund Plan Total FISCAL YEAR 2023/2024 General Government Vx Rail Lease Payments 43,195 43,195 City Wide Computers 45,000 45,000 COSty Equipment 10,000 10,000 Network Infrastructure 30,000 30,000 Core and Remote Switches 25,000 25,000 CAD/RMS System Update 60,775 60,775 Police Department Police Vehicles 315,000 315,000 Vehicle/Body Cameras 78,583 78,583 Road Patrol Equipment 13,000 13.000 Roads Department Street Repaving 313,412 313,412 Street Reconstruction 355.111 355,111 Sidewalk Replacement 100,000 100,000 Public Facilities Department Cemetery Grounds Improvements 110,000 110,000 Leisure Services Department Maintenance Equipment 10,000 10,000 Parks Division Vehicles 25,000 25,000 Playground Improvements 120,000 120,000 Park Improvements 20,000 20,000 Stormwater Slip Lining/Pipe Replacement 130,000 130,000 Swale/Driveway Culverts 150,000 150,000 Tulip Drive Crossing 250,000 250,000 Golf Course Maintenance Equipment 7,500 7,500 Airport Economic Development Hangar 1,000,000 1,000,000 Rehab Runway 05/23 152,246 2,892,666 3,044,912 Reconstruction of Golf Apron 250,000 1,000,000 1.250,000 Total FY 2023/2024 $ 48,000 S 768,523 $ 1,139,799 S S 14%000 $ 400,000 $ 110,000 $ 4,892,666 S 7.500 $ $ S 7.506,488 140 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local General Option Fund Gas Tax FISCAL YEAR 2024/2025 General Government City Wide Computers COSty Equipment Network Infrastructure Core and Remote Switches CADIRMS System Update Police Department Police Vehicles Vehicle/Body Cameras Road Patrol Equipment 17,000 Roads Department Street Repaving 754,747 Sidewalk Replacement 100,000 Public Facilities Department Cemetery Columbarium Niches Leisure Services Department Playground Improvements Park Improvements Stormwater Slip Lining/Pipe Replacement Swale/Driveway Culverts Bayfront Road Crossing Airport Hangar D Office Improvements Community Recreation American Redevelopmen Impact Stormwater Cemetery Grants/ Golf Airport Rescue DST Aaencv Fees Fund Trust Bank Note Fund Fund Plan Total 35,000 35,OOC 10,000 10,000 30,000 30,OOC 20,000 20,OOC 60,775 60,775 320,000 320,000 78,583 78,583 17,000 754,747 100,000 60,000 60,000 50,000 50,000 20,000 20,000 145,000 145,000 130,000 130,000 250,000 250,000 Airport Shade Hangars 220,000 Taxiway Alpha Aprons Golf Apron Utilities 80,000 Construct Taxiway Golf 250,000 Airport Road West 90,000 Total FY 2024/2025 $ 17,000 $ 854,747 $ 1,339,358 $ 400,000 880,000 855,000 320,000 1,000,000 1,710,000 - $ 70,000 $ 380,000 $ 60,000 $ 5,165,000 $ 400,000 1,100,000 45,000 900,000 400,000 1,250,000 1,800,000 $ 45,000 $ - $ 7,931,105 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local General Option Fund Gas Tax FISCAL YEAR 2025/2026 General Government City Wide Computers COSty Equipment Network Infrastructure CAD/RMS System Update Police Department Police Vehicles Vehicle/Body Cameras Road Patrol Equipment 13,000 Roads Department Street Repaving 754,747 Sidewalk Replacement 100,000 Leisure Services Department Playground Improvements Park Improvements Stormwater Slip Lining/Pipe Replacement Swale/Driveway Culverts Ocean Cove Drainage Airport Aircraft Wash Rack Community Recreation American Redevelopmen Impact Stormwater Cemetery Grants/ Golf Airport Rescue DST Agency Fees Fund Trust Bank Note Fund Fund Plan 45,000 10,000 30,000 60,775 325,000 39,292 160,000 Total FY 2025/2026 $ 13,000 $ 854,747 $ 670,067 $ Total 45,00( 10,00( 30,00( 60,775 325,000 39,292 13,000 754,747 100,000 100,000 100,000 20,000 20,000 160,000 130,000 130,000 350,000 350,000 100,000 25,000 125,000 $ 120,000 $ 480,000 $ $ 100,000 $ $ 25,000 $ $ 2,262,814 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local General Option Fund Gas Tax FISCAL YEAR 2026/2027 General Government City Wide Computers COSty Equipment Network Infrastructure CAD/RMS System Update Police Department Police Vehicles Road Patrol Equipment 13,000 Roads Department Street Repaving 754,747 Sidewalk Replacement 100,000 Leisure Services Department Playground Improvements Park Improvements Stormwater Slip Lining/Pipe Replacement Swale/Driveway Culverts Golf Course Maintenance Equipment Community Recreation American Redevelopmen Impact Stormwater Cemetery Grants/ Golf Airport Rescue DST Aaencv Fees Fund Trust Bank Note Fund Fund Plan 35,000 10,000 30,000 60,775 330,000 175,000 50,000 20,000 130,000 28,100 Total FY 2026/2027 $ 13,000 $ 854,747 $ 640,775 $ - $ 70,000 $ 130,000 $ - $ - $ 28,100 $ - $ Grand Total $ 486,506 $4,430,997 $ 12,050,054 $ 545,000 $ 645,000 $1,838,000 $ 197,500 $ 33,737,516 $ 65,795 $ 114,650 I' 0 Total 35,000 10,000 30,000 60,775 330,000 13,000 754,747 100,000 50,000 20,000 175,000 130,000 28,100 - $ 1,736,622 $ 54,227,018 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - CITY MANAGER Project Name: JCit. Manag er Vehicle Project Description: Funding Source: General Fund I Provide Vehicle for City Manager Justification: The mileage on the City Manager's vehicle is currently 95K miles. City Manager needs a reliable vehicle to attend meetings outside of City Hall and perform numerous site /project visits on a continuous basis. The current City Manager vehicle could be utilized to replace CM2 which is now used when needed for other City staff members. Project Costs: Project FY 21-22 FY 22-23 FY_ 23-24 FY 24-25 FY 25-26 FY 26-27 Total $32,000 $0 $0 $0 $0 $0 $32,000 Operating Impact: $0 ($6,400) ($3,200) $0 $3,200 $4,480 ($1,920) Project Pricing: I $28,000 to $32,000 is the going price for a Dodge Durango and Ford Explorer. Pricing estimate received) from the Fleet Superintendent. sl GENERAL GOVERNMENT - MIS DIVISION Project Name: f Vx Rail Lease Payments Project Description: Funding Source: f Discretionary Sales Tax Capital Lease Payments on VxRail Infrastructure. Justification: This product is used to effectively manage all the Police Department programs and applications that are hosted in the cloud. It was initially acquired in FY 19-20 via a five year capital lease arrangement. II Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 43,195 $ 43,195 $ 43,195 $ - $ - $ - $ 129,585 Operating Impact: $ - $ (7,343) $ (8,639) $ (3,888) $ 13,390 $ 28,077 $ 21,598 Project Pricing: i Lease was provided through Dell, which was the only provider of this technology. Project Name: (Email Archive System Project Description: Funding Source: Discretionary Sales Tax I Renewal or Replacement of Barracuda Backup and Secure Gateway Ij Justification: The Agreement for the use of the Barracuda technology is up for renewal and a determination needs to bel made to continue with Barracuda or to switch to another vendor. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 60,000 $ - $ - $ - $ - $ - $ 60,000 Operating Impact: $ - $ (10,200) $ (1,800) $ 6,600 $ 13,800 $ 18,600 $ 27,000 Project Pricing: I Pricing is based current contracts with the customers of Acronis, Proofpoint and Barracuda. Project Name: I Citv Wide Computers Project Description: Funding Source: (Discretionary Sales Tax Upgrades of 7-10 Workstations a Year for All Departments. Most of the Police Department Units will be included with Vehicle Purchases. Justification: Computers in All Departments need to be updated on a five year schedule to keep up with technology. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 45,000 $ 35,000 $ 45,000 $ 35,000 $ 45,000 $ 35,000 $ 240,000 Operating Impact: $ - $ (7,650) $ (7,300) $ (3,750) $ 6,900 $ 18,250 $ 6,450 Project Pricing: Laptops are approximately $3,000 each, including 5 year warranties, docking stations and monitors. Desktops are approximately $1,500 each. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: COSty Equipment Project Description: Funding Source: f Discretionary Sales Tax +Update Equipment needed to continue broadcasting. Justification: I Continual updates are required in order to continue providing the public with broadcasting of meetings andl other public service events. !I Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ Operating Impact: $0 $ (1,700) $ (2,000) $ (900) $ Project Pricing: I Estimate based on the historical spending pattern. Project FY 25-26 FY 26-27 Total 10,000 $ 10,000 $ 60,000 1,400 $ 4,500 $ 1,300 Project Name: Network Infrastructure I Project Description: Funding Source: Discretionary Sales Tax Network Infrastructure Upgrades. Justification: General upgrading of network infrastucture in order to continue to provide services. This includes switches, servers and other needed infrastructure. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 180,000 Operating Impact: $ - $ (5,100) $ (6,000) $ (2,700) $ 4,200 $ 13,500 $ 3,900 ProjectPricing: IBased on anticipated needs. Project Name: f Over -the -Air Connections Project Description: f Funding Source: Discretionary Sales Tax I Over -the -Air Redundant Network Connections. II Justification: I Over -The -Air (wireless) backup network connections for both the Golf Course and the new Public Worksl Compound need to be added. II Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 10,000 $ 20,000 $ - $ - $ - $ - $ 30,000 Operating Impact: $ - $ (1,700) $ (3,700) $ 500 $ 4,500 $ 7,700 $ 7,300 ProjectPricing: I Dependent on technology that is selected. Project Name: Core and Remote Switches Project Description: Funding Source: Discretionary Sales Tax Upgrade of Core and Remote Switches to maintain security and provide connection to services Justification: Replacments of the Core Switches in both City Hall and the Police Department are needed every five years in order to maintain security and provide the services required. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 25,000 $ 20,000 $ - $ - $ 45,000 Operating Impact: $ - $ - $ - $ (4,250) $ (4,150) $ 2,150 $ (6,250) Project Pricing: I Based on prior replacement costs and dependent on specifications yet to be developed. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) ProjectName: CAD/RMS Ss stem Update Project Description: Funding Source: Discretionary Sales Tax Soma Global CAD/RMS System Implementation. Justification: Updated CAD/RMS sytem to address security and FDLE Technical Audit shortcomings and assist in providing fluid workflow throughout the Police Department. Will allow a more accurate and seamless operation within the Communications, Records, and Patrol divisions. Product includes integrated redaction software to assist in efficient and timely completion of public record requests. Soma Global will also be able to provide other essential functions which will allow for the consolidation of other programs the deparment is currently paying addtional costs to have and operate. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 139,200 $ 60,775 $ 60,775 $ 60,775 $ 60,775 $ 60,775 $ 443,075 Operating Impact: $ $ - $ - $ (4,250) $ (4,150) $ 2,150 $ (6,250) Project Pricing: ! Written quote obtained. I POLICE DEPARTMENT Proj ect Name: Police Station Sign Project Description: Funding Source: General Fund Replace the Police Department's Main Signage. Justification: The main sign in front of the police department is 18 years old, weathered and needs to be replaced and Pturned 90 degrees to be seen better from the roadway. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 7,500 $ - $ - $ - $ - $ - $ 7,500 Operating Impact: $ - $ (1,500) $ (750) $ - $ 750 $ 1,050 $ (450) Project Pricing: Pricing was provided by the Leisure Services Director who has been working with the company replacing the other City signs. Project Name: Police Vehicles Project Description: Funding Source: Discretionary Sales Tax 21/22- 5 Vehicles w/equipment (305K). 22/23- 5 Vehicles w/equipment (31OK). 23/24- 5 Vehicles w/equipment (315K). 24/25- 5 Vehicles w/ equipment (320K). 25/26- 5 Vehicles w/equipment (325K). 26/27- 5 Vehicles w/equipment (330K). Justification: This allocation is for the replacement of older vehicles with higher mileage and maintenance expense, with associated vehicle equipment including body cameras, computers and communications equipment. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 305,000 $ 310,000 $ 315,000 $ 320,000 $ 325,000 $ 330,000 $ 1,905,000 Operating Impact: $ - $ (61,000) $ (92,500) $ (94,000) $ (65,000) $ (23,300) $ (335,800) Project Pricing: �No written quote available due to impending price increase. Cost projections have been increased by $1,000 over prior estimates. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM POLICE DEPARTMENT - (CONTINUED) Project Name: I Vehicle/Bodv Cameras Project Description: Funding Source: IDiscretionary Sales Tax +Lease Agreement for Vehicle/Body Cameras. Justification: To promote full transparency and obtain video surveillance footage of every encounter with patrol officers for evidentiary purposes. This is the remainder of a 5 year lease agreement initiated in FY 20-21 and includes unlimited cloud storage and maintenance fees. Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $ 78,583 $ 78,583 $ 78,583 $ 78,583 $ 39,292 $ Operating Impact: $ - $ (15,717) $ (23,575) $ (23,575) $ (15,717) $ Project Pricing: I Written quote/lease aggreement was obtained. Project FY 26-27 Total - $ 353,624 3,143 $ (75,440) Project Name: Road Patrol Equipment Project Description: Funding Source: General Fund 21/22 - 5 Tasers $8,500, 5 patrol rifles $5,000, 1 Night Vision Gear $4,500 and 2 LIDAR units $4,300. 22/23 - 5 Tasers $8,500, 5 patrol rifles $5,000, 1 Night Vision Gear $4,500, 2 LIDAR units $4,300 and 1 SRT helmet $1,000. 23/24 - 5 Tasers $8,500 and 1 Night Vision Gear $4,500. 24/25 - 5 Tasers $8,500, 1 Night Vision Gear $4,500 and 4 SRT helmets $4,000, . 25/26 - 5 Tasers $8,500 and 1 Night Vision Gear $4,500. 26/27 - 5 Tasers $8,500 and 1 Night Vision Gear $4,500. Justification: Replace the older failing Tasers. Equip all officers with rifles and replace the old rifles. Replace the old LIDAR (laser radar) units that are 15 to 18 years old. Replace expiring SRT helmets. Outfit SRT with night vision optics to allow the team members to deal with a critical incident during low light/dark conditions. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 22,300 $ 23,300 $ 13,000 $ 17,000 $ 13,000 $ 13,000 $ 101,600 Operating Impact: $ - $ (4,460) $ (6,890) $ (4,930) $ (2,470) $ 1,152 $ (17,598) Project Pricing: I Written quotes. Price is factored to have a slight increase in cost next fiscal or calendar year. Project Name: Operations Equipment Project Description: Funding Source: General Fund Purchase EZ Flex Sport Mats (8K). Justification: These will be used to cover the PD training room floor to be utilized as a Defensive Tactics/RadKids training area. This will allow the majority of similar type training to take place at the PD and reduce the need to be dependant upon outside agency's facilities, which we have had to utilize several times a year. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 8,000 $ - $ - $ - $ - $ - $ 8,000 Operating Impact: $ - $ 1.1,600) $ (800) $ - $ 800 $ 1,120 $ (480) Project Pricing: Written quote obatined however, the quote does not include installation or the addition of agency logos. The quote for the mats, with those additions bring the total to $8,000. I CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM POLICE DEPARTMENT - (CONTINUED) Project Name: IPolice COPE Trailer Project Description: Funding Source: IDiscretionary Sales Tax 21/22 - Replace COPE Concession Trailer Justification: Replace the existing COPE trailer with an 8.6'xl4' trailer that is more suitable to distributing concessions, which is one of the main components of our community events. This trailer comes with a 13.5k BTU air conditioner, fluorescent lights, power outlets, porch lights, storage cabinets, a custom sink, hot water heater, a mini refrigerator, water pump and concesion window with glass and screen. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 20,500 $ - $ - $ - $ - $ - $ 20,500 Operating Impact: $ - $ (4,715) $ (3,485) $ (2,255) $ (1,025) $ 205 $ 11,275 i Project Pricing: Written quote. Prices are factored to have a slight increase in cost next fiscal or calendar year. Project Name: IUtiliiL Vehicle (Profeet Description: Funding Source: I Discretionary Sales Tax Purchase 2020 CAN -AM SSV Defender Pro Utility vehicle. Justification: This vehicle is needed to assist during training to transport cumbersome gear and training tools, such as ammo, steel targets, barracades, where larger vehicles are not permitted to travel due to terrain. It will also give us the ability to safely conduct search and rescue operations throughout the city where the terrain will not allow safe access, such as the North Conservation area, where numerous walker/hikers have been lost and needed to be quickly located and evacuated due to medical conditions. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 18,000 $ - $ - $ - $ - $ - $ 18,000 Operating Impact: $ - $ (3,060) $ (540) $ 1,980 $ 4,140 $ 5,580 $ 8,100 Project Pricing: J Written quote obtained. I Project Name: Investigations Equipment Project Description: Funding Source: General Fund Fence enclosure to secure safe located within the evidence building (4K); Surveillance equipment (7K). Justification: In accordance with accreditation standards the safe in the evidence building must be secured separately by fence or other secured barrier. Miscellaneous surveillance equipment required for DICE unit. Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 $ 11,000 $ - $ - $ - Operating Impact: $ - $ (2,200) $ (1,100) $ - Project Pricing: I Verbal quote obtained, written quote pending. FY 25-26 $ 1,100 $ Project FY 26-27 Total - $ 11,000 1,540 $ r660) CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT Project Name: Harrison Street Park Plaza Project Description: Funding Source: I Community Redevelopment Provide Parking, Event Space and Connections to Downtown Area. If Agency Justification: The CRA Master Plan indicates this will have an immediate positive impact to the business district. 1$125,000 of this project was funded in FY 20-21. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 225,000 $ 270,000 $ - $ - $ - $ - $ 495,000 Operating Impact: $ - $ (29,250) $ (55,350) $ (35,550) $ (15,750) $ 4,050 $ (131,850) Project Pricing: This was projected in the conceptual master plan to approach $700,00 but phasing of site improvements and deletion of some proposed items should keep the expected costs to $270,000 for the first phase and $350,000 for the second. Includes zero curbs, pervious pavers and tree/landscape. Creation of the vista and seemless event space will require further improvements on the east side of the park and riverfront. The completed project will create event space and have a positive impact to the business district. Project Name: I Workinu Waterfront Project Description: Funding Source: Community Redevelopment Completion of Working Waterfront project to include deck Agency improvement, landscaping and historic signage. Justification: Site requires landscape and informational historic signage for this public space. Improvements to the decks will complete the sites ability to be utilized as an event and education center in accordance with the FCT grant. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact: $ - $ (10,000) $ (9,000) $ (8,000) $ (7,000) $ (6,000) $ (40,000) Project Pricing: $45K of 2020 funds for Shoreline and Parking lot improvements were used to complete construction. Landscape design estimated costs at $40,000. Changes to design and source of plants may reduce price. Estimates for deck improvements are $6K and historic signage are approximately $4K. Project Name: I Tree Protection Plan Project Description: Funding Source: Discretionary Sales Tax Continuation of Riverview Park Master Plan for protection of the tree canopy, with design and placement of strategic landscaped areas to protect the trees from pedestrian traffic and event activities. Justification: A master plan recommended tree replacements and tree protection barriers/signage. Funding is required to � implement this plan (trees/baniers/signs/sidewalks). Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 65,000 $ - $ - $ - $ - $ 65,000 Operating Impact: $ - $ - $ (13,000) $ (11,700) $ (10,400) $ (9,100) $ (44,200) Project Pricing: Phase I of Project consisted of a survey, irrigation plan with detailed landscape design. This Phase II includes landscape/mulch installation starting with areas adjacent to sidewalks and tree protection groupings around trees. All this in accordance with the consultant recommendations and the IPM. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED) Project Name: I CDD Vehicle Project Description: Funding Source: I General Fund I Purchase a Vehicle for Community Development. Justification: A new vehicle is needed to perform project management, pre -construction and site plan field visits. The current vehicle has broken down several times, costing the department $800 over budget (so far) in repairs this fiscal year. This 2008 Chevy Trailblazer has over 120K miles and it is recommended that it be replaced. Staff requests an Explorer or similar model vehicle. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 33,000 $ - $ - $ - $ - $ - $ 33,000 Operating Impact: $ - $ (8,250) $ (6,600) $ (4,950) $ (3,300) $ (3,630) $ (26,730) Project Pricing: � Based off 2019 Explorer 4x2 purchased for Leisure Services. ROADS DEPARTMENT Project Name: Street Rellavini., Project Description: Funding Source: Local Option Gas Tax Crack Sealing, Double Microsurfacing, Cape Sealing and 2" Overlay for Streets programmed by the Pavement Management Consultant. Justification: The street pavment maintenance program was prescribed and scheduled by the Pavement Management Consultant for FY 2019 to FY 2024. Due to the large amount of work needed to address the associated Stormwater work needed to be accomplished on those roadways that were repaved, increased road work is being deferred. The Pavement Management Program will also be updated over this timeframe. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 633,363 $ 313,412 $ 754,747 $ 754,747 $ 754,747 $ 3,211,016 Operating Impact: $ - $ - $ (82,337) $ (97,746) $ (157,992) $ (188,049) $ (526,124) Project Pricing: I Includes a 20% increase from amount listed in the pavement management plan due to inflation. Project Name: Street Reconstruction Project Description: Funding Source: I Local Option Gas Tax Reconstruction Roadwork based on new recommendations from the !I Pavement Management Consultant. Justification: Needed to address streets in bad condition that are beyond normal repaving work and require full depth reconstruction. $355,111 is the amount of full -depth reconstruction in FY22-23 that was projected by the previous Pavement Management Plan. As explained in the above Street Repaving project, this work is also being deferred one year to allow associated Stormwater work to be accomplished. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 355,111 $ - $ - $ - $ 355,111 Operating Impact: $ - $ - $ - $ (120,738) $ (120,738) $ (113,636) $ (355,111) Project Pricing: $355,111 is the amount of full -depth reconstruction that was projected by the Pavement Management Consultant. Price increases and the update to the Pavement Management Plan may result in the need for more expenditures of this nature. 150 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ROADS DEPARTMENT (CONTINUED) Project Name: I Portable Traffic Analyzers Project Description: Funding Source: I Local Option Gas Tax I Purchase of two sensors to collect information on traffic patterns. Justification: This is for collecting traffic data on speed, traffic volume and vehicle classifications. These statistics will be 1 used to plan future road improvements. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 4,870 $ - $ - $ - $ - $ - $ 4,870 Operating Impact: $ - $ (974) $ (487) $ - $ 487 $ 682 $ (292) Project Pricing: Quotation from a vendor. f Project Name: Sidewalk Replacement Project Description: Funding Source: Local Option Gas Tax Replace 5,000 linear feet of 5 foot wide sidewalk along high pedestrian/bicycle usage City streets each fiscal year. Justification: The City receives a large number of citizen request to repair sidewalks in a highly deteriorated condition. These are serious trip and fall hazards and expose the City to significant tort liability. The City has not had a formal sidewalk repair/replacement program for many years and only makes spot repairs following significant trip and fall incidents. This work will be contracted out to adequately address this need. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 600,000 Operating Impact: $ - $ (13,000) $ 122,000) $ (27,000) $ (28,000) $ (25,000) $ (115,000) Project Pricing: Staff secured quotes from contractors. For Precision Cut Concrete (PCC) and its placement for greater than $61 square yards at 4" thickness, the low quote is $36 per square yard of PCC placed. At 5 foot sidewalk width, about 5,000 linear feet of PCC sidewalk can be placed per year at a cost of $100,000. Project Name: IRoads Division Equipment Project Description: Funding Source: I General Fund 3/4 Ton Pickup (35K), Concrete Chain Saws(3,140), Skid Steer Attachments (7,766), Zero Turn Riding Mower (13,000). Justification: Pickup replaces PW94 at the end of its cost-efficient life. Concrete Chain Saws are to replace a heavy saw used for cuts of headwalls and other vertical cuts and a 14" Concrete Saw is to replace a lighter saw used for horizontal cuts. Skid Steer Attachments include 84" 6-way dozer blade and tree boom with hook used to maintain the shoulder of roadways. Ridinu, Mower replaces a current mower. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 58,906 $ - $ - $ - $ - $ - $ 58,906 Operating Impact: $ - $ (11,781) $ (5,891) $ - $ 5,891 $ 8,247 $ 13,534) Project Pricing: Estimated pricing. Project Name: Roads Division Heavy Equipment Project Description: Funding Source: Discretionary Sales Tax 121/22 Tandem Axle Dump Truck (150K); Brush Truck (11OK). Justification: I Tandem Axle Dump Truck replaces oldest Tandem Axle Dump Truck at the end of its useful life. Brush) Truck is a 12 cubic yard, single-axel with "barn door" gate and replaces 20 \ ear old Brush Truck. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 260,000 $ - $ - $ - $ - $ 260,000 Operating Impact: $ - $ - $ (59,800) $ (44,200) $ (28,600) $ (13,000) $ (145,600) Project Pricing: The Dump Truck is under municipal contract bid. 151 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES - FACILITY MAINTENANCE DIVISION Project Name: jPublic Facilities Compound ProjectDescription: Funding Source: I Discretionary Sales Tax Complete Construction of New Public Facilities Compound at Sebastian Municipal Airport. Justification: This is funding for the expected remaining balance of the design -build project authorized in FY 20-21. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 5,334,024 $ - $ - $ - $ - $ - $ 5,334,024 Operating Impact: $ $ (1,280,166) $ (1,280,166) $ (1,226,826) $ (1,226,826) $ (1,173,485) $ Project Pricing: Remainder of the $9,133,483 Design -Build Contract. Project Name: f Stairwell Evacuation Chairs Project Description: Funding Source: General Fund Install Evacuation Chairs in the Stairwell at Cty Hall. Justification: This will address the safety issue for assisting disabled persons in the case of an emergency. Project Costs: FY 21-22 $ 3,000 $ Operating Impact: (6,187,468) I Proj ect FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total - $ - $ - $ - $ - $ 3,000 $ - $ (600) $ (300) $ - $ 300 $ 420 $ (180) Project Pricing: Estimated based on the cost of other newly installed signs. PUBLIC FACILITIES - FLEET DIVISION Project Name: Fleet Division Ecluipment Project Description: Funding Source: I General Fund 21/22 Air Conditioning Service Machine (5,500), Garage Service Truck Lights and Tool Cabinets (2,000). Justification: The Air Conditioning Service Machine is required for the new type of refrigerant. Existing Machine will remain in service. Installing tool cabinets in the Service Truck will allow them to stay organized and adding lighting will increase the safety of the operator. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 7,500 $ - $ - $ - $ - $ - $ 7,500 Operating Impact: $ - $ (1,500) $ (750) $ - $ 750 $ 1,050 $ (450) Project Pricing: Prices are estimated. 1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES - CEMETERY DIVISION Project Name: Cemetery Fencing Project Description: Funding Source: Cemetery Trust Fund 122-23 Replace Chain Link Fencing (17,500). Justification: The existing fence is broken down along the southern and northern boundary of the Cemetery. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 17,500 $ - $ - $ - $ - $ 17,500 Operating Impact: $ - $ - $ (1,750) $ (525) $ 700 $ 1,925 $ 350 Project Pricing: I Estimated pricing. Project Name: Cemetery Grounds Improvements Project Description: Funding Source: I Cemetery Trust Fund Project consists of grounds leveling, headstone straightening and fplacing new sod in Areas 1-5. Justification: Older sections of the Cemetery have headstones that are sinking and landscaping that has a mix of grass and weeds. These measures will improve the overall appearance and make it safer for the public. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 110,000 $ - $ - $ - $ 110,000 Operating Impact: $ - $ - $ - $ (22,000) $ (19,800) $ (17,600) $ (59,400) Project Pricing: I Estimated pricing. Project Name: Cemetery Columbarium Niches Project Description: Funding Source: Cemetery Trust Fund Adding Two Columbarium Niches in the Expanded Section of the I Cemetery. Justification: Columbarium Niches are recommended for the new section. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 60,000 $ - $ - $ 60,000 Operating Impact: $ - $ - $ - $ - $ (20,400) $ (20,400) $ (40,800) Project Pricing: !Estimated pricing. Project Name: J New Cemetery Signage Project Description: Funding Source: Cemetery Trust Fund Install Signage Using New City Design Format Ij Justification: The Cemetery lacks signage. The signage will use the new design for City signs. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 10,000 $ - $ - $ $ - $ - $ 10,000 Operating Impact: $ - $ (2,000) $ (1,000) $ $ 1,000 $ 1,400 $ (600) Project Pricing: Estimated based on the cost of other newly installed signs. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: JBSSC Baseball Backstops Project Description: Funding Source: Recreation Impact Fee Replace the backstops on all 4 baseball/softball fields at the Barber Street Sports Complex. The current fencing is badly rusted and creates a safety concern due to its current condition. Justification: I The current condition of the backstops on all 4 fields is a safety concern for participants, spectators and staf,f1 due to the badly rusted poles. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 75,000 $ - $ - $ - $ - $ - $ 75,000 Operating Impact: $ - $ (18,000) $ (18,000) $ (17,250) $ (17,250) $ (16,500) $ (87,000) Project Pricing: Cost estimate is based on pricing provided by the lowest bid contractor that was selected during our baseball field fencing replacement project. (All Zones $18,750 Each) Project Name: Refurbish Portable Stage Project Description: Funding Source: General Fund Refurbish the stage to increase its life expectancy. It currently has rusting in many spots along the interior and concerns with the hydraulic hoses failing due to their age and their current condition. Project will include sandblasting many areas of the stage and replacing all hydraulic lines. Justification: ! Staff recommends refurbishment of this stage as soon as possible to prevent any safety concerns. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 14,000 $ - $ - $ - $ - $ - $ 14,000 Operating Impact: $ - $ (3,220) $ (2,380) $ (1,540) $ (700) $ 140 $ (7,700) Project Pricing: I Cost estimate is based on pricing provided by a local vendor. Project Name: Maintenance Equipment Project Description: Funding Source: General Fund Provide Necessary Leisure Services Maintenance Equipment and also replacement of existing equipment 21-22 Replace (2) John Deere Mowers (20K) 21-22 Purchase a Top Dressing Machine (15K) 21-22 Purchase a Verti-Cutter (I OK) 22-23 Replace (2) John Deere Mowers (20K) 22-23 Replace John Deere 5410 Tractor (60K) 23-24 Replace (1) John Deere Mower (I OK) Justification: Mowers P370 & P375 need to be replaced. Other mowers are scheduled replacements of mowing crew mowers that maintain the common grounds within parks, Schumann Drive, and Sebastian Blvd. As we continue to improve the Barber Street Athletic Fields and follow the IPM Plan to reduce chemical usage, we have some mechanical and cultural ways that require new machinery. The Top Dressing machine and Verticutter will provide the equipment for continued progress on the objectives of the IPM plan. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 45,000 $ 80,000 $ 10,000 $ - $ - $ - $ 135,000 Operating Impact: $ - $ 19,000) $ (20,500) $ t 10,000) $ 3,500 $ 14,300 $ (21,700) Project Pricing: This pricing was provided by Alan from the Garage based on his purchasing experience and also quotes) collected from various vendors. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: Park Signage Project Description: Funding Source: (Recreation Impact Fees (Parks Identifying Signage Replacement. Justification: Continues update of Park Identifying Signs. Needed to address one of the goals of the updated Parks and Recreation Element of the Comprehensive Plan. This addresses all signs needing to be replaced or installed at parks not currently having City identifying signs. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 30,000 $ - $ - $ - $ - $ - $ 30,000 Operating Impact: $ - $ (6,000) $ (3,000) $ - $ 3,000 $ 4,200 $ (1,800) Project Pricing: Based on our Parks Signage agreement with the selected sign manufacturer, Signstar. Year 3 of the sign replacement plan will total around $30,000 to complete all of the signage. (All Zones $7,500 Each) Project Name: Parks Division Vehicles Project Description: Funding Source: General Fund FY 21-22 1/2 Ton Pickup (25K). FY 22-23 1/2 Ton Pickup (25K). FY 23-24 1/2 Ton Pickup (25K). Justification: I These are all recommended replacements from the Garage based on the age and maintenance expenditures on these vehicles. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 25,000 $ 25,000 $ 25,000 $ - $ - $ - $ 75,000 Operating Impact: $ - $ (5,000) $ (7,500) $ (7,500) $ - $ 6,000 $ (14,000) Project Pricing: (This pricing and replacement schedule was provided by the Fleet Superintendent based on his quotes. Project Name: Playground Improvements Funding Source: Recreation Impact Fund Project Description: Replace and improve current playgrounds throughout the City to become more accessible: 21-22 Easy Street Zone B $50K, Filbert Park Zone C $50K. 23-24 Creative Playground All Zones $30K Each. 24-25 Bryant Court Park Zone C $50K. 25-26 Hardee Park Zone A $50K, Schumann Park Zone C $50K. 26-27 Community Center Zone B $50K. Justification: Many of the playgrounds throughout the City are in need of replacement within the next few years. As a part of this replacement I would like to begin implementing all-inclusive portions to each playground so that we have more accessible options throughout the City to better serve our residents. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 100,000 $ - $ 120,000 $ 50,000 $ 100,000 $ 50,000 $ 420,000 Operating Impact: $ - $ (20,000) $ (18,000) $ (40,000) $ (45,600) $ (60,200) $ (183,800) Project Pricing: Pricing is based on the pricing quotes in speaking with numerous vendors this year. The materials costs have increased drastically over the course of the last year, similar to most other construction materials. 155 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: I Park Improvements Project Description: I Funding Source: IRecreation Impact Fund Provide funds to be able to immediately address park improvements. I Justification: These allocations will provide funds on an annual basis toward addressing park improvements that were not budgeted but are brought to light by the public or the Parks and Recreation Advisory Committee. These funds will be allocated so that concerns can be addressed without delay. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 120,000 Operating Impact: $ - $ (4,000) $ (7,600) $ (10,800) $ (13,600) $ (16,000) $ (52,000) Project Pricing: I Will be established at time improvements are better defined. (All Zones $5,000 Each). STORMWATER FUND Project Name: I.St:ormwater Equipment Project Description: Funding Source: I Stormwater Utility Fund E42 R2 Service Bobcat Compact Excavator. Justification: This additional Compact Excavator is needed to clean the smaller stormwater drainage ditches. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 80,000 $ - $ - $ - $ - $ - $ 80,000 Operating Impact: $ - $ (16,000) $ (8,000) $ - $ 8,000 $ 11,200 $ (4,800) Project Pricing: I The Excavator is priced at $70,824 but is expected to be $80,000 with adding two vegetation buckets. Project Name: Backhoe and Tractor Attachments Project Description: Funding Source: Stormwater Utility Fund Purchase Aquatic Bucket for the Backhoe ($6,000) and Bush Hog Attachment for the Kubota Tractor ($3,500). Justification: The aquatic bucket is required for cleaning the ditches and rights -of -way with the backhoe. The Bush Hog attachment is for cutting City property and drainage ditches with the Kubota tractor. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 9,500 $ - $ - $ - $ - $ - $ 9,500 Operating Impact: $ - $ (2,185) $ (1,615) $ (1,045) $ (475) $ 95 $ (5,225) Project Pricing: I Estimated pricing. Project Name: I Slip Lining/Pipe Replacement Project Description: I Funding Source: I Discretionary Sales Tax Replacing pipe or sliplining when practical. Justification: Used for failing stormwater pipes. Sliplining avoids open cutting of the roadway and adjacent properties and is used when the depth and construction is expected to cause excessive damage. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 250,000 $ 120,000 $ 130,000 $ 145,000 $ 160,000 $ 175,000 $ 980,000 Operating Impact: Project Pricing: I Staff recently completed similar projects and has a good idea of the total cost for these projects. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: Swale/Drivewa` Culverts Project Description: Funding Source: Stormwater Utility Fund City crews to correct all drainage deficiencies, swales, culverts and make driveway and headwall repairs as appropiate in conjunction with street reconstruction projects. Justification: Significantly extends pavement life and reduces long term pavement management cost. The City will completing year 3 of its pavement management program. If these repairs are not done, the sizeable investment in street reconstruction will be wasted as saturated road bases and their overlying asphalt surfaces will quickly degrade well before their useful life of 20 plus years. As a result we would never catch up with improving the condition of our streets. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 115,000 $ 130,000 $ 150,000 $ 130,000 $ 130,000 $ 130,000 $ 785,000 Operating Impact: Project Pricing: Cost cover cost of concrete (driveways & headwalls) culverts and sod. Work to be performed in house) except for driveway cuts and concrete replacement. !I Project Name: I Stormwater Pond Fountains Project Description: Funding Source: I Stormwater Utility Fund Purchase and install Stormwater Aeration Fountains. Justification: The city has successfully installed and operates stormwater fountains in three of its stormwater ponds. These fountains aerate and ozygenate the water and in doing so, improve the water quality and promote the growth of desirable plant species. This is an important additional non -chemical, mechanical method of stormwater pond maintenance and reduces the amount and cost of herbidide application. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 13,500 $ - $ - $ - $ - $ - $ 13,500 Operating Impact: $ - $ (1,755) $ (1,215) $ (675) $ (135) $ 405 $ (3,375) Project Pricing: Periwinkle Pond: Aeration Fountain for $4,500 plus the installation of new electrical service @ $2,000 = 1$6,500, Tulip solar powered aeration fountain for $7,000. Total Cost = $13,500. Project Name: I Canal Restoration Project Description: Funding Source: Discretionary Sales Tax Fund to An application is being made to FEMA for a $23 million dollar project Match $1 Million for FEMA Grant to restore the canal sides/bottom of the Collier Creek/Elkcam Canal to of $22 Million over two years. their original contour. Justification: Significant accumulation of dead vegetation and growth of rooted invasive aquatic species has occurred over the years in the City's 8.15 mile Collier Creek/Elkcam Canal. Effective maintenance management and vegetation management requires that these issues be addressed. Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $ 11,500,000 $ 11,500,000 $ - $ - $ - $ Operating Impact: $ - $ (2,760,000) $ (5,520,000) $ (5,405,000) $ (5,290,000) $ Project Pricing: I The actual cost will be dependent on the Program eventually adopted. Project FY 26-27 Total - $ 23,000,000 (5,175,000) $ (24,150,000) 1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: IConcha Dam Replacement Project Description: Funding Source: 75% FEMA Grant $300,000. Install new wall in front of the Concha Dam. 25% Matching equirement from Stormwater Utility Fund $100.000. Justification: Concha dam is very close to the end of its useful life with a number of holes and cavities clearly visable. Placing a new wall immediately upstream in front of it will avoid a $4,400,000 cost of total replacement, reduce the maintenance cost and ease concern over a catastropic failure. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 400,000 $ - $ - $ - $ - $ - $ 400,000 Operating Impact: $ - $ (96,000) $ (96,000) $ (92,000) $ (92,000) $ (88,000) $ (464,000) Project Pricing: Includes: planning, design, construction and construction management. A FEMA Local Mitigation Strategy I grant is being pursued. Project Name: Tulip Drive Crossing Project Description: M Funding Source: Stormwater Utility Fund f Replace road crossing pipes with a con/span open flow design. Justification: This is a pinch point on a main ditch, where pipes are undersized due to mimimal road coverage over the pipes. It is recommended they be replaced with a con/span type open flow design to enhance conveyance. Roadway improvements will also be needed. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 250,000 $ - $ - $ - $ 250,000 Operating Impact: $ - $ - $ - $ (60,000) $ (60,000) $ (57,500) $ (177,500) Project Pricing: Pricing was escalated from previous year submittal to allow for construction cost increases. I Project Name: I Ba} front Road Crossing Project Description: Funding Source: Stormwater Utility Fund Change Bayfront Road Crossing pipe to con/span open flow design. Justification: This is a main ditch pinch point causing the existing ditch to overflow to residential properties. Using al I con/span open flow design will prevent the existing pipe being plugged with debris. II Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 250,000 $ - $ - $ 250,000 Operating Impact: $ - $ - $ - $ - $ (60,000) $ (60,000) $ (120,000) Project Pricing: IRough estimate that will be defined before proceeding with this project. I Project Name: Ocean Cove Drainage Project Description: Funding Source: Stormwater Utility Fund Design is to stabilize the slopes. Justification: At times when there are high water levels, the slopes are eroding and encroaching on private property. Design is to stabilize the slopes and keep the open conveyance of the ditch. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ - $ 350,000 $ - $ 350,000 Operating Impact: $ - $ - $ - $ - $ - $ (84,000) $ (84,000) Project Pricing: i Price estimate increased to reflect current costs. 15R CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GOLF COURSE Project Name: I Maintenance Equipment Proiect Descrintion: Funding Source: Golf Course Replace Necessary Operating and Maintenance Equipment: 22-23 Replace Range Picker (2,695), Replace Ball Washer (2,500). 23-24 Replace Range Cart (7,500). Justification: It is anticipated that these items will require replacement in a few years. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 5,195 $ 7,500 $ - $ - $ 28,100 $ 40,795 Operating Impact: $ - $ - $ (1,039) $ (2,020) $ (750) $ 520 $ (3,289) Project Pricing: Estimated pricinc. Project Name: jDitch #15 Improvements Project Description: Funding Source: I Golf Course Pipe or Deepen the Existing Ditch. Justification: This ditch crosses the fairway and is very unsightly because it does not drain well. The current condition of the area is very suitable for water moccasins. One option is to pipe the ditch, which is approximately 280 feet by 60 feet with 18 to 24 inch pipe, site work and sod. The other option is to dig it out to hold more water, then do site work around it for adaquate sheet water drainage. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 20,000 $ - $ - $ - $ - $ - $ 20,000 Operating Impact: $ - $ (4,800) $ (.4,800) $ (4,600) $ (4,600) $ (4,400) $ (23,200) Project Pricing: Estimated pricinc. Parkin Project Name: Golf Course Proj g Lot Project Description: Funding Source: Golf Course I Replace Parking Bumpers, Patch Asphalt and Repaint Lines. Justification: Repaint approx 125 parking space lines, complete with directional arrows throughout parking lot, replace damaged parking bumpers, patch any holes or cracks in ashpalt. Current parking lot lines are extremely faded and the parking lot in general needs some repair, along with some new parking bumpers. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 5,000 $ - $ - $ - $ - $ - $ 5,000 Operating Impact: $ - $ (650) $ (450) $ (250) $ (50) $ 150 $ (1,250) Project Pricing: I Estimated pricing. AIRPORT FUND Project Name: IAii-port Mobile Radios Project Description: Funding Source: (Airport Fund I Purchase 2-Way Mobile Radios for Airport Rolling Equipment Justification: Airport vehicles lack mobile air -band VHF radios. This is a safety related item. 3 would be purchased. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 7,500 $ - $ - $ - $ - $ - $ 7,500 Operating Impact: $ - $ (1,500) $ (750) $ - $ 750 $ 1,050 $ (450) Project Pricing: IEstimated pricing forecasted in Grant Application Spreadsheet. 2 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: JAirport Interior Securit. Cameras Project Description: Funding Source: 80% FDOT PTGA Grant $19,200. Purchase and install security cameras for the interior of the Airport 20% Matching Requirement from Terminal. Airport Funds $4,800. Justification: The Airport lacks camera surveillance of the interior of the Airport Terminal. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 24,000 $ - $ - $ - $ - $ 24,000 Operating Impact: $ - $ - $ (4,080) $ (720) $ 2,640 $ 5,520 $ 3,360 Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: I Aircraft Wash Rack Project Description: Funding Source: 80% FDOT Grant $100,000. Complete construction of the Aircraft Wash Rack. 20%; Matching Requirement from Airport Fund $25,000. Justification: I Airport lacks an approved wash rack. Contruction was initiated ten years ago but was paused due to budget) constraints. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ - $ 125,000 $ - $ 125,000 Operating Impact: $ - $ - $ - $ - $ - $ (16,250:) $ (16,250) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Hangar C Office Improvements Project Description: Funding Source: 50% FDOT Grant $35,000. Hangar C Office Improvements, including air conditioning, fire safety 50% Matching Requirement from improvements, exit doors, windows, lighting and furniture. Private Funding $35,000. Justification: This would convert the southern storage bay into habitable office space, therby enhancing the value of the structure and increasing future rent for the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 2324 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 70,000 $ - $ - $ - $ - $ 70,000 Operating Impact: $ - $ - $ (16,800) $ (16,800) $ (16,100) $ (16,100) $ (65,800) Project Pricing: j Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: I Hangar D Office Improvements Project Description: Funding Source: 80% FDOT Grant $320,000. Interior construction of Hangar D offices. 20% Matching Requirement from Private Funding $80,000. Justification: Hanger D will have 5,000 square feet of undeveloped office space. This project will build out the interior of the area in order to attract new businesses and bring additional revenue to the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 400,000 $ - $ - $ 400,000 Operating Impact: $ - $ - $ - $ - $ (96,000) $ (96,000) $ (192,000) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Economic Development Hangar Project Description: Funding Source: 50% Economic Development Grant Construct a New business Hangar for economic development next to $500,000. the Golf Apron. 50% Matching Requirement from Private Entemrise $500.000. Justification: J This can be anticipated to enhance the City's economic development potential by being a home to new Ibusinesses and by providing jobs for the City. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 1,000,000 $ - $ - $ - $ 1,000,000 Operating Impact: $ - $ - $ - $ (140,000) $ (140,OW $ (140,000) $ (420,000) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. I Project Name: Construction of Square Hanuars Project Description: Funding Source: 80% FDOT Grant $576,000. Develop the Site and Construct Two Square Corporate Business 20% Matching Requirements from Hangars. Discretionary Sales Tax $144,000. Justification: These will be leased to generate revenue, as well as bringing in new businesses and jobs. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 720,000 $ - $ - $ - $ - $ - $ 720,000 Operating Impact: $ - $ 1100,800) $ (100,800) $ (100,800'1 $ (100,8001 $ (100,800) $ 1504,000) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Airport Shade Hangars Project Description: Funding Source: 80% FDOT Grant $880,000. Engineer and construct new Aircraft Shade Hangars. 20% Matching Requirement from Discretionary Sales Tax $220,000. Justification: Current Shade Hangars are 100% occupied, with five customers on the waiting list. Airport has room for a third row of Shade Hangars off of the Alpha Apron. This will bring additional revenue to the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 1,100,000 $ - $ - $ 1,100,000 Operating Impact: $ - $ - $ - $ - $ (154,000) $ (154,000) $ (308,000) Project Pricing: 1 Estimated pricing forecasted in Grant Application Spreadsheet. I Project Name: Rehab Runway 10-28 Markings Project Description: Funding Source: 90% FAA Grant $63,000. Rehabilitation of Runway 10-28 and Taxiway Markings. 5%; FDOT Grant $3,500. 5% Matching Requirement from Airport Fund $3,500. Justification: I Existing markings have faded and pose a safety risk to pilots. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 70,000 $ - $ - $ - $ - $ 70,000 Operating Impact: $ - $ - $ (9,1001 $ (6,300) $ (3,5001 $ (700) $ (19,600) Project Pricing: IEstimated pricing forecasted in Grant Application Spreadsheet. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Rehab Runway 05/23 Project Description: Funding Source: 90% FAA Grant $2,740,420. Reconstruct asphalt surfaces of Runway 05-23, include LED Runway 5% FDOT Grant $152,246. Lighting, REIL Lighting, Pilot controlled Runway Lighing System and 5% Matching Requirement from fresh Runway Markings. Discretiona3 � Sales Tax $152,246. Justification: Asphalt condition of this Runway is deteriorating to the point it needs resurfacing. LED Lighting will use less power and be less expensive to maintain. REEL Lighting serves to improve operational safety. Pilot controlled Lighting System replaces outdated equipment. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 3,044,912 $ - $ - $ - $ 3,044,912 Operating Impact: $ - $ - $ - $ (1,035,270) $ (1,035,270) $ (974,372) $ (3,044,912) Project Pricing: f Estimated pricing forecasted in Grant Application Spreadsheet. f Project Name: Taxiway Alpha Aprons Project Description: Funding Source: 90% FAA Grant Engineering and then construction improvements to the Taxiway Alpha $178,200/$810,000. Aprons and Tie -down areas. Project consist of the reconstruction of the 5% FDOT Grant $9,900/$45,0000. North Apron/Tie-down area and the renovation of the West Apron/Tie- 5% Matching Requirement from down area. Airport Fund $9,900/$45,000. Justification: The North Apron is in a terrible state of deterioration and requires full depth reconstruction to bring it up to servicable standards. the West Apron is in better shape but needs renovation to keep it from falling into disrepair. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 198,000 $ - $ 900,000 $ - $ - $ 1,098,000 Operating Impact: $ - $ - $ (67,320) $ (67,320) $ (369,360) $ (369,360) $ (873,360) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Taxiway Golf Apron Design Project Description: Funding Source: 90% FAA Grant $341,100. Engineer and Design of Taxiway Golf and Accompanying Apron area 5% FDOT Grant $18,950. over the abandoned Runway 13-31. 5% Matching Requirement from Airport Fund $18,950. Justification: The next phase of the Airports business development establishes a viable Taxiway and Apron area over the currently abandoned Runway 13-31. Completion of this work will lead to additional development of infrastructure in the way of utilities and an access road to future Airport business sites. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 379,000 $ - $ - $ - $ - $ 379,000 Operating Impact: $ - $ - $ (128,860) $ (128,860) $ (121,280) $ (121,280) $ (500,280) Project Pricing: f Estimated pricing forecasted in Grant Application Spreadsheet. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Reconstruction of Golf Apron Project Description: Funding Source: 80% FDOT Grant $1,000,000. Reconstruct Apron along side Taxiway Golf over the abandoned 20% Matching Requirement from Runway 13-31 Discretionary Sales Tax $250.000. Justification: Infrastructure improvements to attract future flightline businesses and jobs for the City. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 1,250,000 $ - $ - $ - $ 1,250,000 Operating Impact: $ - $ - $ - $ (425,000) $ (425,000) $ (400,000) $ (1,250,000) Project Pricing: IEstimated pricing forecasted in Grant Application Spreadsheet. Project Name: Golf Aaron Utilities Project Description: Funding Source: 80% FDOT Grant $320,000. Establish Utilities along the Golf Apron (North Side Business 20% Matching Requirement from 'Development Area). Discretionar v Sales Tax $80.000. Justification: The North apron area lacks water, sewer and electricity. Establishing utilities in this area will attract future 1businessesJobs and revenue to the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 400,000 $ - $ - $ 400,000 Operating Impact: $ - $ - $ - $ - $ (136,000) $ (136,0001 $ 1272,000) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Construct Taxiway Golf Project Description: Funding Source: 80% FDOT $1,000,000. 20% Construct new Taxiway Golf over Runway 13-31. Matching Requirement from Discretionary Sales Tax $250,000. Justification: This is in association with the Golf Apron project to provide a Taxiway for West and North end users to access Runways 28 and 23. This project is paramont to bringing new flight line businesses and jobs to the Ai ri,ort and the Cii w . Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 1,250,000 $ - $ - $ 1,250,000 Operating Impact: $ - $ - $ - $ - $ (425,000) $ (425,000) $ (850,000) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Airport Road West Project Description: Funding Source: 90% FAA Grant $1,620,000. Engineer and construct a road on the west side of the Airport leading to 5% FDOT Grant $90,000. the Golf Apron Flight Line Business Development Area. 5% Matching Requirement from Discretionary Sales Tax $90.000. Justification: I This road is needed to support the growth of new businesses in this area. I Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 1,800,000 $ - $ - $ 1,800,000 Operating Impact: $ - $ - $ - $ - $ (612,000) $ (612,000) $ (1,224,000) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. 43 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM BUILDING FUND Project Name: Office Renovations Project Description: Funding Source: I Building Fund I Remodel the Building Departments Office Area. Justification: This project will renovate the front counter area, including lowering the counter and moving it back to provide room for an improved customer waiting area seating. Bullet-proof glass will be installed, added space will also be provided to make public information materials available. Included in his project will be a reconfiguration of the office space located behind the front counter area. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 116,000 $ - $ - $ - $ - $ - $ 116,000 Operating Impact: $ - $ (27,840) $ (27,840) $ (26,680) $ (26,680) $ (25,520) $ (134,560.) Project Pricing: I Updated estimates have resulted in a higher estimate than previously foreseen. 10 IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST CALCULATION CRITERIA Capital Improvements may impact operating costs in several ways. To quantify the amount various projects will generally impact operating costs, the City applies four main factors, adjusted by the expected years of useful life. These factors are maintenance, efficiency, risk management and replacement if applicable, some items may be further adjusted to reflect offsets from anticipated revenues the item will generate. Year of 1 Year 2 Years 3 Years 4 Years 5 Years Purchase After After After After After Maintenance Factor - As items get older, costs for maintaining them will increase. Annual amount should not exceed 100% 30+ Year Useful Life 0% 1% 2% 3% 4% 5% 20 Year Useful Life 0% 2% 4% 6% 8% 10% 10 Year Useful Life 0% 3% 6% 9% 12% 15% 7 Year Useful Life 0% 5% 10% 15% 20% 25% 5 Year Useful Life 0% 7% 14% 21% 28% 35% 3 Year Useful Life 0% 10% 20% 30% 40% 50% Efficiency Factor - As items get older, the initially improved efficiency declines. Annual amount could be a loss in subsequent years 30+ Year Useful Life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7% -4% -1 % 2% 5 Year Useful Life 0% -10% -6% -2% 2% 4% 3 Year Useful Life 0% -10% -5% 0% 5% 10% Risk Management Factor - Items may have savings by reducing liability exposure. Annual amount should not be positive. 30+ Year Useful Life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7% -4% -1 % 0% 5 Year Useful Life 0% -10% -6% -2% 0% 0% 3 Year Useful Life 0% -10% -5% 0% 0% 0% Replacement Factor - A savings would occur by taking replaced items out of service.Annual amount would continue to compound. 30+ Year Useful Life 0% -15% -16% -17% -18% -19% 20 Year Useful Life 0% -12% -13% -14% -15% -16% 10 Year Useful Life 0% -6% -7% -8% -9% -10% 7 Year Useful Life 0% -5% -6% -7% -8% -9% 5 Year Useful Life 0% -4% -5% -6% -7% -8% 3 Year Useful Life 0% -3% -4% -5% -6% -7% Revenue Factor - Some items may be offset by additional revenue. These are handled on a case -by -case basis. IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Proiects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals General Government City Manager Vehicle 7 32,000 - - - - - 32,000 Maintenance - 1,600 3,200 4,800 6,400 8,000 Efficiency (3,200) (2,240) (1,280) (320) (640) Risk (3,200) (2,240) (1,280) (320) - Replacement (1,600) (1,920) (2,240) (2,560) (2,880) Total - (6,400) (3,200) 3,200 4,480 Vx Rail Lease Payments 5 43,195 43,195 43,195 - - - 129,585 Maintenance - 3,024 9,071 18,142 27,213 36,284 Efficiency - (4,320) (6,911) (7,775) (2,592) 1,728 Risk - (4,320) (6,911) (7,775) (3,456) (864) Replacement - (1,728) (3,888) (6,479) (7,775) (9,071) Total - (7,343) (8,639) (3,888) 13,390 28,077 Email Archive System 5 60,000 - - - - - 60,000 Maintenance - 4,200 8,400 12,600 16,800 21,000 Efficiency (6,000) (3,600) (1,200) 1,200 2,400 Risk (6,000) (3,600) (1,200) - - Replacement (2,400) (3,000) (3,600) (4,200) (4,800) Total - (10,200) (1,800) 6,600 13,800 18,600 City Wide Computers 5 45,000 35,000 45,000 35,000 45,000 35,000 240,000 Maintenance - 3,150 8,750 17,500 28,700 43,050 Efficiency (4,500) (6,200) (7,500) (6,000) (5,000) Risk (4,500) (6,200) (7,500) (6,900) (7,500) Replacement - (1,800) (3,650) (6,250) (8,900) (12,300) Total - (7,650) (7,300) (3,750) 6,900 18,250 COSty Equipment 5 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Maintenance - 700 2,100 4,200 7,000 10,500 Efficiency - (1,000) (1,600) (1,800) (1,600) (1,200) Risk - (1,000) (1,600) (1,800) (1,800) (1,800) Replacement - (400) (900) (1,500) (2,200) (3,000) Total - (1,700) (2,000) (900) 1,400 4,500 Network Infrastructure 5 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Maintenance - 2,100 6,300 12,600 21,000 31,500 Efficiency (3,000) (4,800) (5,400) (4,800) (3,600) Risk (3,000) (4,800) (5,400) (5,400) (5,400) Replacement - (1,200) (2,700) (4,500) (6,600) (9,000) Total - (5,100) (6,000) (2,700) 4,200 13,500 Over -the -Air Connections 5 10,000 20,000 - - - - 30,000 Maintenance - 700 2,800 4,900 7,000 9,100 Efficiency (1,000) (2,600) (1,400) (200) 800 Risk - (1,000) (2,600) (1,400) (400) - Replacement - (400) (1,300) (1,600) (1,900) (2,200) Total - (1,700) (3,700) 500 4,500 7,700 Core and Remote Switches 5 - 25,000 20,000 - - 45,000 Maintenance - - 1,750 4,900 8,050 Efficiency - - (2,500) (3,500) (1,700) Risk - - (2,500) (3,500) (1,700) Replacement - - - (1,000) (2,050) (2,500) Total - - - (4,250) (4,150) 2,150 CAD/RMS System Update 5 139,200 60,775 60,775 60,775 60,775 60,775 443,075 Maintenance - 9,744 23,742 41,995 64,502 91,263 Efficiency (13,920) (14,430) (12,508) (8,156) (4,156) Risk (13,920) (14,430) (12,508) (10,940) (10,940) Replacement (5,568) (9,391) (13,822) (18,860) (24,507) Total - (4,250) (4,150) 2,150 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Projects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals Police Department Police Station Sign 7 7,500 - - - - - 7,500 Maintenance - 375 750 1,125 1,500 1,875 Efficiency (750) (525) (300) (75) (150) Risk - (750) (525) (300) (75) - Replacement (375) (450) (525) (600) (675) Total - (1,500) (750) - 750 1,050 Police Vehicles 7 305,000 310,000 315,000 320,000 325,000 330,000 1,905,000 Maintenance - 15,250 46,000 92,500 155,000 233,750 Efficiency (30,500) (52,350) (65,400) (69,500) (76,700) Risk - (30,500) (52,350) (65,400) (69,500) (70,600) Replacement - (15,250) (33,800) (55,700) (81,000) (109,750) Total - (61,000) (92,500) (94,000) (65,000) (23,300) Vehicle/Body Cameras 7 78,583 78,583 78,583 78,583 39,292 - 353,624 Maintenance - 3,929 11,787 23,575 39,292 56,973 Efficiency (7,858) (13,359) (16,502) (17,288) (14,931) Risk (7,858) (13,359) (16,502) (17,288) (13,359) Replacement (3,929) (8,644) (14,145) (20,432) (25,540) Total - (15,717) (23,575) (23,575) (15,717) 3,143 Road Patrol Equipment 7 22,300 23,300 13,000 17,000 13,000 13,000 101,600 Maintenance - 1,115 3,395 6,325 10,105 14,535 Efficiency (2,230) (3,891) (3,823) (3,765) (3,689) Risk - (2,230) (3,891) (3,823) (3,765) (3,243) Replacement - (1,115) (2,503) (3,609) (5,045) (6,451) Total - (4,460) (6,890) (4,930) (2,470) 1,152 Police COPE Trailer 10 20,500 - - - - - 20,500 Maintenance - 615 1,230 1,845 2,460 3,075 Efficiency (2,050) (1,640) (1,230) (820) (410) Risk (2,050) (1,640) (1,230) (820) (410) Replacement (1,230) (1,435) (1,640) (1,845) (2,050) Total - (4,715) (3,485) (2,255) (1,025) 205 Utility Vehicle 5 18,000 - - - - - 18,000 Maintenance - 1,260 2,520 3,780 5,040 6,300 Efficiency (1,800) (1,080) (360) 360 720 Risk (1,800) (1,080) (360) - - Replacement (720) (900) (1,080) (1,260) (1,440) Total - (3,060) (540) 1,980 4,140 5,580 Operations Equipment 7 8,000 - - - - - 8,000 Maintenance - 400 800 1,200 1,600 2,000 Efficiency - (800) (560) (320) (80) (160) Risk - (800) (560) (320) (80) - Replacement - (400) (480) (560) (640) (720) Total - (1,600) (800) - 800 1,120 Investigations Equipment 7 11,000 - - - - - 11,000 Maintenance - 550 1,100 1,650 2,200 2,750 Efficiency (1,100) (770) (440) (110) (220) Risk (1,100) (770) (440) (110) - Replacement (550) (660) (770) (880) (990) Total - (2,200) (1,100) - 1,100 1,540 Community Development Department Harrison Street Park Plaza 10 225,000 270,000 - - - - 495,000 Maintenance - 6,750 21,600 36,450 51,300 66,150 Risk (22,500) (45,000) (35,100) (25,200) (15,300) Replacement - (13,500) (31,950) (36,900) (41,850) (46,800) Total - (29,250) (55,350) (35,550) (15,750) 4,050 Working Waterfront 20 50,000 - - - - - 50,000 Maintenance - 1,000 2,000 3,000 4,000 5,000 Risk - (5,000) (4,500) (4,000) (3,500) (3,000) Replacement - (6,000) (6,500) (7,000) (7,500) (8,000) Total - (10,000) (9,000) (8,000) (7,000) (6,000) IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life List of Proiects Years FY 2021-22 Community Development Department (Continued) Tree Protection Plan 20 - Maintenance Risk Replacement Total - CDD Vehicle 7 33,000 Maintenance - Efficiency - Risk - Replacement - Total - Roads Department Street Repaving 10 - Maintenance - Risk - Replacement - Total - Portable Traffic Analyzers 7 4,870 Maintenance - Eficiency Risk Replacement - Total - Street Reconstruction 30+ - Maintenance - Efficiency - Risk - Replacement - Total - Sidewalk Replacement 10 100,000 Maintenance - Risk Replacement Total - Roads Division Equipment 7 58,906 Maintenance - Efficiency Risk Replacement - Total - Roads Division Heavy Equipment 10 - Maintenance - Efliciency - Risk - Replacement - Total - Public Facilities Department Public Facilities Compound 30+ 5,334,024 Maintenance - Efficiency Replacement Total - Fleet Division Equipment 7 7,500 Maintenance - Efficiency Risk Replacement Total FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 65,000 - - - - - 1,300 2,600 3,900 5,200 - (6,500) (5,850) (5,200) (4,550) - (7,800) (8,450) (9,100) (9,750) - (13,000) (11,700) (10,400) (9,100) 1,650 3,300 4,950 6,600 8,250 (3,300) (2,310) (1,320) (330) (660) (3,300) (2,310) (1,320) (330) - (1,650) (1,980) (2,310) (2,640) (2,970) (8,250) (6,600) (4,950) (3,300) (3,630) 633,363 313,412 754,747 754,747 754,747 - 19,001 47,404 98,450 172,138 (63,336) (82,010) (138,549) (179,994) (38,002) (63,140) (117,893) (180,193) - (82,337) (97,746) (157,992) (188,049) 244 487 731 974 1,218 (487) (341) (195) (49) (97) (487) (341) (195) (49) - (244) (292) (341) (390) (438) (974) (487) - 487 682 - 355,111 - - - - 3,551 7,102 10,653 - (35,511) (35,511) (31,960) - (35,511) (35,511) (31,960) - (53,267) (56,818) (60,369) - - (120,738) (120,738) (113,636) 100,000 100,000 100,000 100,000 100,000 3,000 9,000 18,000 30,000 45,000 (10,000) (18,000) (24,000) (28,000) (30,000) (6,000) (13,000) (21,000) (30,000) (40,000) (13,000) (22,000) (27,000) (28,000) (25,000) 2,945 5,891 8,836 11,781 14,727 (5,891) (4,123) (2,356) (589) (1,178) (5,891) (4,123) (2,356) (589) - (2,945) (3,534) (4,123) (4,712) (5,302) (11,781) (5,891) 5,891 8,247 260,000 - - - - - 7,800 15,600 23,400 31,200 (26,000) (20,800) (15,600) (10,400) (26,000) (20,800) (15,600) (10,400) (15,600) (18,200) (20,800) (23,400) (59,800) (44,200) (28,600) (13,000) 53,340 106,680 160,021 213,361 266,701 (533,402) (533,402) (480,062) (480,062) (426,722) (800,104) (853,444) (906,784) (960,124) (1,013,465) (1,280,166) (1,280,166) (1,226,826) (1,226,826) (1,173,485) 375 750 1,125 1,500 1,875 (750) (525) (300) (75) (150) (750) (525) (300) (75) - (375) (450) (525) (600) (675) (1,500) (750) - 750 1,050 Capital Totals 65,000 33,000 3,211,016 4,870 355,111 600,000 58,906 260,000 5,334,024 7,500 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Proiects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals Public Facilities Department (Continued) Cemetery Fencing 7 - 17,500 - - - - 17,500 Maintenance - 875 1,750 2,625 3,500 Risk - (1,750) (1,225) (700) (175) Replacement - (875) (1,050) (1,225) (1,400) Total - - (1,750) (525) 700 1,925 Cemetery Grounds Improvements 20 - - 110,000 - - - 110,000 Maintenance - - - 2,200 4,400 6,600 Risk - - (11,000) (9,900) (8,800) Replacement - - (13,200) (14,300) (15,400) Total - - - (22,000) (19,800) (17,600) Cemetery Columbarium Niches 30+ - - - 60,000 - - 60,000 Maintenance - - - - 600 1,200 Efficiency - - - (6,000) (6,000) Risk - - - (6,000) (6,000) Replacement - - - - (9,000) (9,600) Total - - - - (20,400) (20,400) New Cemetery Signage 7 10,000 - - - - - 10,000 Maintenance - 500 1,000 1,500 2,000 2,500 Efficiency - (1,000) (700) (400) (100) (200) Risk - (1,000) (700) (400) (100) - Replacement - (500) (600) (700) (800) (900) Total - (2,000) (1,000) - 1,000 1,400 Stairwell Evacuation Chairs 7 3,000 - - - - - 3,000 Maintenance - 150 300 450 600 750 Efficiency (300) (210) (120) (30) (60) Risk - (300) (210) (120) (30) - Replacement - (150) (180) (210) (240) (270) Total - (600) (300) - 300 420 Leisure Services Department BSSC Baseball Backstops 30+ 75,000 - - - - - 75,000 Maintenance - 750 1,500 2,250 3,000 3,750 Risk (7,500) (7,500) (6,750) (6,750) (6,000) Replacement (11,250) (12,000) (12,750) (13,500) (14,250) Total - (18,000) (18,000) (17,250) (17,250) (16,500) Refurbish Portable Stage 10 14,000 - - - - - 14,000 Maintenance - 420 840 1,260 1,680 2,100 Efficiency (1,400) (1,120) (840) (560) (280) Risk (1,400) (1,120) (840) (560) (280) Replacement - (840) (980) (1,120) (1,260) (1,400) Total - (3,220) (2,380) (1,540) (700) 140 Maintenance Equipment 7 45,000 80,000 10,000 - - - 135,000 Maintenance - 2,250 8,500 15,250 22,000 28,750 Efficiency - (4,600) (11,150) (8,400) (4,350) (2,100) Risk - (4,500) (11,150) (8,400) (4,350) (1,200) Replacement - (2,250) (6,700) (8,450) (9,800) (11,150) Total - (9,000) (20,500) (10,000) 3,500 14,300 Park Signage 7 30,000 - - - - - 30,000 Maintenance - 1,500 3,000 4,500 6,000 7,500 Efficiency - (3,000) (2,100) (1,200) (300) (600) Risk - (3,000) (2,100) (1,200) (300) - Replacement - (1,500) (1,800) (2,100) (2,400) (2,700) Total - (6,000) (3,000) 3,000 4,200 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Proiects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals Leisure Services Department (Continued) Parks Division Vehicles 7 25,000 25,000 25,000 - - - 75,000 Maintenance - 1,250 3,750 7,500 11,250 15,000 Efficiency (2,500) (4,250) (5,250) (3,000) (1,750) Risk (2,500) (4,250) (5,250) (3,000) (1,250) Replacement - (1,250) (2,750) (4,500) (5,250) (6,000) Total - (5,000) (7,500) (7,500) - 6,000 Playground Improvements 20 100,000 - 120,000 50,000 100,000 50,000 420,000 Maintenance - 2,000 4,000 8,400 13,800 21,200 Risk - (10,000) (9,000) (20,000) (22,800) (30,100) Replacement - (12,000) (13,000) (28,400) (36,600) (51,300) Total - (20,000) (18,000) (40,000) (45,600) (60,200) Park Improvements 20 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Maintenance - 400 1,200 2,400 4,000 6,000 Risk (2,000) (3,800) (5,400) (6,800) (8,000) Replacement - (2,400) (5,000) (7,800) (10,800) (14,000) Total - (4,000) (7,600) (10,800) (13,600) (16,000) Stormwater Department Stormwater Equipment 7 80,000 - - - - - 80,000 Maintenance - 4,000 8,000 12,000 16,000 20,000 Efficiency - (8,000) (5,600) (3,200) (800) (1,600) Risk - (8,000) (5,600) (3,200) (800) Replacement - (4,000) (4,800) (5,600) (6,400) (7,200) Total - (16,000) (8,000) 8,000 11,200 Backhoe and Tractor Attachments 10 9,500 - - - - - 9,500 Maintenance - 285 570 855 1,140 1,425 Efficiency - (950) (760) (570) (380) (190) Risk - (950) (760) (570) (380) (190) Replacement - (570) (665) (760) (855) (950) Total - (2,185) (1,615) (1,045) (475) 95 Slip Lining/Pipe Replacement n/a 250,000 120,000 130,000 145,000 160,000 175,000 980,000 Swale/Driveway Culverts n/a 115,000 130,000 150,000 130,000 130,000 130,000 785,000 Stormwater Pond Fountains 10 13,500 - - - - - 13,500 Maintenance - 405 810 1,215 1,620 2,025 Efficiency (1,350) (1,080) (810) (540) (270) Replacement (810) (945) (1,080) (1,215) (1,350) Total - (1,755) (1,215) (675) (135) 405 Canal Restoration 30+ 11,500,000 11,500,000 - - - - 23,000,000 Maintenance - 115,000 345,000 575,000 805,000 1,035,000 Risk (1,150,000) (2,300,000) (2,185,000) (2,070,000) (1,955,000) Replacement (1,725,000) (3,565,000) (3,795,000) (4,025,000) (4,255,000) Total - (2,760,000) (5,520,000) (5,405,000) (5,290,000) (5,175,000) Concha Dam Replacement 30+ 400,000 - - - - - 400,000 Maintenance - 4,000 8,000 12,000 16,000 20,000 Risk - (40,000) (40,000) (36,000) (36,000) (32,000) Replacement - (60,000) (64,000) (68,000) (72,000) (76,000) Total - (96,000) (96,000) (92,000) (92,000) (88,000) Tulip Drive Crossing 30+ - 250,000 - - - 250,000 Maintenance - - 2,500 5,000 7,500 Risk - (25,000) (25,000) (22,500) Replacement - (37,500) (40,000) (42,500) Total - (60,000) (60,000) (57,500) 176 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life List of Projects Years FY 2021-22 Stormwater Department (Continued) Bayfront Road Crossing 30+ - Maintenance - Risk - Replacement - Total - Ocean Cove Drainage 30+ - Maintenance - Risk - Replacement - Total - Golf Course Maintenance Equipment 7 - Maintenance - EflSciency - Risk - Replacement - Total - Ditch #15 Improvements 30+ 20,000 Maintenance - Risk Replacement Total - Golf Course Parking Lot 10 5,000 Maintenance - Risk - Replacement - Total - Airport Airport Mobile Radios 7 7,500 Maintenance - Etficiency - Risk - Replacement - Total - Airport Interior Security Cameras 5 - Maintenance - Efficiency - Risk - Replacement - Total - Aircraft Wash Rack 10 - Maintenance - Efficiency - Replacement - Total - Hangar C Office Improvements 30+ - Maintenance - ETficiency - Replacement - Total - Hangar D Office Improvements 30+ - Maintenance - Efficiency - Replacement - Total - Capital FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals - - 250,000 - - 250,000 - - 2,500 5,000 - - (25,000) (25,000) - - (37,500) (40,000) - (60,000) (60,000) - 350,000 - 350,000 - 3,500 - - - (35,000) - - - - (52,500) - - - - (84,000) 5,195 7,500 - - 28,100 40,795 - 260 895 1,529 2,164 (520) (1,114) (733) (352) - (520) (1,114) (733) (352) - (260) (687) (814) (941) (1,039) (2,020) (750) 520 - - - - - 20,000 200 400 600 800 1,000 (2,000) (2,000) (1,800) (1,800) (1,600) (3,000) (3,200) (3,400) (3,600) (3,800) (4,800) (4,800) (4,600) (4,600) (4,400) - - - - - 5,000 150 300 450 600 750 (500) (400) (300) (200) (100) (300) (350) (400) (450) (500) (650) (450) (250) (50) 150 - - - - - 7,500 375 750 1,125 1,500 1,875 (750) (525) (300) (75) (150) (750) (525) (300) (75) - (375) (450) (525) (600) (675) (1,500) (750) - 750 1,050 24,000 - - - - 24,000 - 1,680 3,360 5,040 6,720 (2,400) (1,440) (480) 480 (2,400) (1,440) (480) - - (960) (1,200) (1,440) (1,680) - (4,080) (720) 2,640 5,520 - - 125,000 - 125,000 - - 3,750 - - - (12,500) - (7,500) - - - (16,250) 70,000 - - - - 70,000 - 700 1,400 2,100 2,800 - (7,000) (7,000) (6,300) (6,300) - (10,500) (11,200) (11,900) (12,600) - (16,800) (16,800) (16,100) (16,100) 400,000 - - 400,000 - - 4,000 8,000 - (40,000) (40,000) - (60,000) (64,000) - (96,000) (96,000) IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Proiects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals Airport (Continued) Economic Development Hangar 30+ - - 1,000,000 - - - 1,000,000 Maintenance - - - 10,000 20,000 30,000 Replacement - - (150,000) (160,000) (170,000) Total - - - (140,000) (140,000) (140,000) Construction of Square Hangars 30+ 720,000 - - - - - 720,000 Maintenance - 7,200 14,400 21,600 28,800 36,000 Replacement (108,000) (115,200) (122,400) (129,600) (136,800) Total (100,800) (100,800) (100,800) (100,800) (100,800) Airport Shade Hangars 30+ - 1,100,000 - - 1,100,000 Maintenance - 11,000 22,000 Replacement (165,000) (176,000) Total - (154,000) (154,000) Rehab Runway 10-28 Markings 10 - 70,000 - - - - 70,000 Maintenance - - 2,100 4,200 6,300 8,400 Risk - - (7,000) (5,600) (4,200) (2,800) Replacement - - (4,200) (4,900) (5,600) (6,300) Total - - (9,100) (6,300) (3,500) (700) Rehab Runway 05/23 30+ - - 3,044,912 - - - 3,044,912 Maintenance - - - 30,449 60,898 91,347 Efficiency - - - (304,491) (304,491) (274,042) Risk - - - (304,491) (304,491) (274,042) Replacement - - - (456,737) (487,186) (517,635) Total - - - (1,035,270) (1,035,270) (974,372) Taxiway Alpha Aprons 30+ - 198,000 - 900,000 - - 1,098,000 Maintenance - - 1,980 3,960 14,940 25,920 Efficiency - (19,800) (19,800) (107,820) (107,820) Risk - - (19,800) (19,800) (107,820) (107,820) Replacement - - (29,700) (31,680) (168,660) (179,640) Total - - (67,320) (67,320) (369,360) (369,360) Taxiway Golf Apron Design 30+ - 379,000 - - - - 379,000 Maintenance - - 3,790 7,580 11,370 15,160 Efficiency - - (37,900) (37,900) (34,110) (34,110) Risk - - (37,900) (37,900) (34,110) (34,110) Replacement - - (56,850) (60,640) (64,430) (68,220) Total - - (128,860) (128,860) (121,280) (121,280) Reconstruction of Golf Apron 30+ - - 1,250,000 - - - 1,250,000 Maintenance - - - 12,500 25,000 37,500 Efficiency - - (125,000) (125,000) (112,500) Risk - - (125,000) (125,000) (112,500) Replacement - - - (187,500) (200,000) (212,500) Total - - (425,000) (425,000) (400,000) Golf Apron Utilities 30+ - - 400,000 - - 400,000 Maintenance - - - 4,000 8,000 Efficiency - - - - (40,000) (40,000) Risk - - - (40,000) (40,000) Replacement - - - (60,000) (64,000) Total - - - (136,000) (136,000) Construct Taxiway Golf 30+ - - 1,250,000 - - 1,250,000 Maintenance - - - - 12,500 25,000 Efficiency - - - - (125,000) (125,000) Risk - - - - (125,000) (125,000) Replacement - - - - (187,500) (200,000) Total - - - - (425,000) (425,000) List of Proiects Airport (Continued) Airport Road West Maintenance Efficiency Risk Replacement Total Building Fund Office Renovations Maintenance Efficiency Replacement Total Totals IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals 30+ - - - 1,800,000 - - 1,800,000 - - 18,000 36,000 - - (180,000) (180,000) - - (180,000) (180,000) - - (270,000) (288,000) - - - - (612,000) (612,000) 30+ 116,000 - - - - - 116,000 - 1,160 2,320 3,480 4,640 5,800 - (11,600) (11,600) (10,440) (10,440) (9,280) - (17,400) (18,560) (19,720) (20,880) (22,040) - (27,840) (27,840) (26,680) (26,680) (25,520) - (4,558,016) (7,744,058) (9,315,382) (10,879,169) (10,552,951) 54,227,018 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET Cm'oF SE HOME OF PELICAN ISLAND This Page Intentionally Left Blank 17 `j 0 Y OF E13AsTLA�N HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA AN N UAL BUDGET FISCAL YEAR 2021-2022 SCHEDULES Draft as of June 24, 2021 CITY OF SEBASTIAN, FLORIDA 2021-2022 ANNUAL BUDGET FULL AND PART-TIME POSITIONS Budget Budget Budget Budget Amended Budget Budget FY 2017/2018 FY 2018/2019 FY 2019/2020 FY 2020/2021 FY 2020/2021 FY 2021/2022 Department/Division F/T P/T F/T PIT F/T P/T F/T P/T F/T P/T F/T P/T City Council 0 5 0 5 0 5 0 5 0 5 0 5 City Manager 2 0 2 0 2 0 2 0 2 0 2 0 City Clerk 2 I 2 1 2 1 2 1 2 1 2 1 City Attorney 0 0 0 0 1 0 1 0 1 0 1 0 Administrative Services 6 0 6 0 6 0 6 0 6 0 6 0 Mgmt Information Svcs 3 3 4 2 4 2 4 2 4 2 5 2 Audio Visual 0 0 0 0 0 0 0 0 0 0 0 0 Leisure Services 8 17 12 18 13 6 13 4 13 4 14 4 Community Development 5 0 4 0 5 0 5 0 5 0 5 0 Police Administration 8 1 7 2 7 2 7 1 7 1 8 1 Police Operations 29 l 34 0 32 0 32 0 32 0 32 10 Police Investigations 7 11 7 10 9 10 9 11 9 11 9 1 Police Dispatch 10 0 10 0 10 0 10 0 10 0 10 0 Code Enforcement 3 0 3 0 3 0 3 0 3 0 3 0 Engineering 0 0 0 0 0 0 0 0 0 0 0 0 Roads & Maintenance 8 0 t0 0 10 0 10 0 10 0 10 0 Fleet Management 4 0 4 0 3 0 3 0 3 0 3 0 Facilities Maintenance 3 0 3 0 4 0 4 0 4 0 4 0 Cemetery 2 0 2 0 2 0 2 0 2 0 2 0 GENERAL FUND TOTALS 99 39 109 38 113 26 113 24 113 24 116 24 Stormwater Utility 13 1 14 1 13 1 13 1 13 1 15 1 Golf Course Administration 2 5 2 4 2 4 2 4 2 4 2 4 Golf Course Carts 0 14 0 14 0 10 0 10 0 l0 0 10 Golf Course Total 2 19 2 18 2 14 2 14 2 14 2 14 Airport 3 0 2 0 1 1 1 1 1 1 1 0 Building Department 6 0 7 1 7 2 8 2 7 3 8 3 SUB -TOTALS 123.0 59.0 134.0 58.0 136.0 44.0 137.0 42.0 136.0 43.0 142.0 42.0 TOTAL POSITIONS 182.0 192.0 180.0 179.0 179.0 184.0 FULL-TIME POSITIONS 152.50 163.00 158.00 158.00 157.50 163.00 i-76 GENERALFUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 _ FY 24-25 FY 25-26 FY 26-27 Property Taxes 3.5% Growth $ 3,867,257 $ 4,557,000 $ 4.701,435 $ 4,865,985 $ 5,036,295 $ 5,212,565 $ 5,395,005 $ 5,583,830 Franchise Fees (3.0%Growth) 1,316,849 1,364.019 1,418,581 1,461.138 1,504,973 1,557,647 1,612,164 1,668.590 Utility Service Tax (3.0% Growth) 2,940,406 3,171,461 3.262,083 3,359,945 3,460,744 3,564,566 3,671,503 3,781,648 Intergovernmental (3.5% Growth) 2,964,913 2,867,400 2,979,700 3,083.990 3,191,929 3,287,687 3,386,318 3,487,907 Investmentlncome(1% Growth) 49,544 17,500 17,500 17,675 17,852 18,030 18,211 18,393 Other Revenue(2% Growth) 1,098,614 1,065,699 1,155,533 1,178,644 1,202,217 1,226,261 1,250,786 1,275,802 Charges to Cemetery 80,000 85,000 90,000 90,000 90,000 90,000 90,000 90,000 Transfers from Golf Course - 35,000 35,000 35,000 35,000 35,000 35,000 35,000 Transfers from Airport 25,000 150,000 - - - - FEMA and State Reimbursements 48.809 _ - - - - - GENERAL FUND REVENUE $ 12,391,392 $13,313,079 $ 13,659,832 $ 14,092,377 $ 14,539.009 $ 14,991,756 $ 15,458,986 $ 15,941,170 Personnel (Insurance 5%, Pay 3.0%) $ 9,741,182 $ 9,871,286 $ 10,554,407 $ 10.898,659 $ 11,253,238 $ 11,618,455 $ 11,994,629 $ 12,382,087 Operating Expenditures 2,727,874 2.731.510 2.946.620 2,946,620 2,946.620 2.946.620 2,946.620 2.946.620 Total Operation and Maintenance $ 12.469,056 $12,602,796 $ 13.501,027 $ 13,845,279 $ 14,199,858 $ 14,565,075 $ 14,941,249 $ 15,328,707 Transfers to Other Funds 4,691 City Manager Vehicle 32,000 City Clerk Equipment 2.310 MIS Equipment 2,011 Police Personnel Equipment 81.725 33,018 41,300 23.300 13,000 17,000 13.000 13,000 Puchase of K-9s 19,000 Police Detective Vehicle 45,805 COPE Vehicles Graphic Wrap 5,000 Police Golf Cart 7,457 Police Station Sign 7,500 Public Works Roads Equipment 46,333 23,906 Public Works Roads Vehicle 39,190 35,000 Public Facilities Fleet Equipment 2,376 2,500 7.500 Cemetery Bench Seats and Monuments 20,000 Public Facilities Repairs 54,094 10,815 Public Facilities Air Conditioners 64,185 Public Facilities Stairwell Evacuation Chairs 3,000 Leisure Services Parks Equipment 26,488 21.289 45.000 80,000 10,000 28,100 Leisure Services Vehicles 93,317 27.770 25,000 25,000 25,000 Leisure Services Portable Stage Refurbishment 14.000 Leisure Services Friendship Park Tennis Courts 23,300 Leisure Services Barber Street Shed 8,879 Leisure Services Barber Baseball Scoreboard 2,870 Leisure Services Lightning Protection System 5,663 Seawall Reparirs 14,837 Yacht Club Seawall Replacement 359,261 Community Development Vehicle 33,000 Community Development Sustainable Sebastian 11,311 Community Development Plotter/Scanner 14,650 TOTAL EXPENDITURES FY 20 $ 12,887,452 TOTAL EXPENDITURES FY 21 $13,234,545 TOTAL EXPENDITURES FY 22 $ 13,768,233 TOTAL EXPENDITURES FY 23 $ 13.973,579 _ TOTAL EXPENDITURES FY 24 $ 14,247.858 TOTAL EXPENDITURES FY 25 $ 14,582,075 TOTAL EXPENDITURES FY 26 $ 14,954,249 $ 15,369,807 BEGINNING FUND BALANCE $ 6,199,061 $ 5.703.001 $ 5,781.535 $ 5,673,134 $ 5,791,932 $ 6,083,083 $ 6,492,763 $ 6,997,501 TOTAL REVENUES 12,391,392 13,313,079 13,659.832 14,092,377 14,539,009 14,991,756 15,458,986 15,941,170 TOTAL EXPENDITURES _ 12,887,452 13234,545 13.768.233 13.973.579 14,247,858 14,582.075 14.954.249 15,369,807 UNRESTRICTED RESERVE BALANCE PER CAFR $ 5,703,001 $ 5,781,535 $ 5,673,134 $ 5,791,932 $ 6,083,083 $ 6,492,763 $ 6,997,501 $ 7,568,864 Assigned Funds (Inventory, Prepaids & Receivables) 933.742 748.742 615.621 580.621 545.621 510.621 475.621 440.621 Available for Emergencies $ 4,769.259 $ 5.032.793 $ 5.057,513 $ 5,211.311 $ 5,537,462 $ 5,982,142 $ 6,521,880 $ 7,128,243 Revenue vs Expenditures 78,534 (108,401) 118,798 291,150 409,681 504,738 571,363 Note: Begin in 20-21 paying down Loans to Golf Course by $35K per year. 117 LOCAL OPTION GAS TAX FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Local Option Gas Taxes (4.0% Growth) $ 686,491 $ 691,508 $ 719,168 $ 747,935 $ 777,852 $ 808,967 $ 841,325 $ 874,978 FDOT Lighting Agreement 13,694 14.105 14,528 14,964 15,413 15,875 16,351 16,842 Investment Income 1,990 1,648 945 1,691 1,526 1,606 1,574 1,612 Total Revenues $ 702,175 $ 707,261 $ 734,641 $ 764,590 $ 794,791 $ 826,448 $ 859,251 $ 893,432 R/R Crossing Maintenance $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5.400 $ 5,400 $ 5,400 $ 5,400 Road Condition Assessment 38,900 Road Signs and Markings - 87,572 - - - - - - Total Operational and Maintenance $ 5,400 $ 92,972 $ 44,300 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 Debt Payment - Final FY22-23 243,886 243,340 242,801 122,174 Riverview Park Sidewalks 46,581 Portable Traffic Analyzers (2) 4,870 Track Skid Steer 105,554 Street Reconstruction 105,913 355,111 6 Year Street Repaving Program 498,043 342,822 - 633,363 313,412 754,747 754,747 754,747 TOTAL EXPENDITURES FY20 $ 852,883 School Zone Lights 34,372 Sidewalk Construction/Repair 52,287 100,000 100,000 100,000 100,000 100,000 100,000 Wheel Loader 130,000 , TOTAL EXPENDITURES FY21 $ 1,048,287 TOTAL EXPENDITURES FY22 $ 391,971 TOTAL EXPENDITURES FY23 $ 860,937 TOTAL EXPENDITURES FY24 $ 773,923 TOTAL EXPENDITURES FY25 $ 860,147 TOTAL EXPENDITURES FY26 $ 860,147 $ 860,147 BEGINNING FUND BALANCE 539,111 388,403 47,376 390,046 293,700 314,568 280,869 279,972 BUDGET RESERVE - 5 % OF EXPENSES 30,450 40,247 19,599 36,938 38,696 43,007 43,007 43,007 UNRESTRICTED RESERVE BALANCE $ 508,661 $ 348,155 $ 27,778 $ 353,108 $ 255,004 $ 271,561 $ 237,861 $ 236,965 TOTAL REVENUES 702,175 707,261 734,641 764,590 794,791 826,448 859,251 893,432 TOTAL EXPENDITURES+TRANSFERS 852,883 1,048,287 391,971 860,937 773,923 860,147 860,147 860,147 ENDING FUND BALANCE $ 357,953 $ 7,129 $ 370,448 $ 256,762 $ 275,872 $ 237,861 $ 236,965 $ 270,250 DISCRETIONARY SALES TAX FUND (DST) PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 DST Revenue (4.5% Growth) Principal from $285,000 Airport Advance 09/29/08 $ 3,469,568 $ 3,932,257 $ 4,109,209 $ 4,294,123 $ 4,487,358 $ 4,689,290 $ 4,900,308 $ 5,120,821 Interest from $285,000 Airport Advance 6,999 11,001 7,279 10,721 7,570 10,430 7,873 10,127 10,188 9,812 10,596 9,404 11,019 11,460 Principal from $267,611 Airport Advance 01/05/11 2,024 2,105 8.189 8,517 8,858 9,212 8,981 9,580 8,540 11.964 Interest from $267,511 Airport Advance 10,476 10,395 10.311 9,983 9,642 9,288 8,920 8,536 Investment Income 46,650 14,000 12,000 49.885 24,204 49,719 79,053 107,836 DST PROJECT REVENUE $ 3,546,718 $ 3,976,757 $ 4,157,709 $ 4.380,508 $ 4,550,063 $ 4,777,509 $ 5,017,861 $ 5,269,167 Stormwater Debt $ 401.355 $ 400,961 $ 233,403 $ - $ - $ $ - $ Server/Host Update - Vx Rail Lease 43,196 43,195 43,195 43,195 43,195 Email Archive System 60,000 Exchange Server 28,518 City Computers Police Computers 10,000 35,000 45,000 35,000 45,000 35,000 45,000 35,000 Audio Visual Equipment 74,210 6,800 - 75,000 COSty Equipment Phone System 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Network Infrastructure Over -the -Air Connections 22,235 50,000 39,000 30,000 30,000 30,000 30,000 30,000 30,000 Core and Remote Switches - 10,000 20,000 CAD/RMS System Update 139,200 60,775 25,000 60,775 20.000 60.775 60,775 60,775 Police Vehicle/Body Cameras 39.292 78,583 78.583 78.583 78,583 39,292 Police Vehicles 339,226 373,500 305,000 310,000 315,000 320,000 325,000 330,000 Police COPE Trailer 20,500 Police Utility Vehicle 18,000 Police Evidence Building/Fixtures 129 Police Dispatch Equipment 200,382 Street Reconstruction 429,319 500,000 Tandum Axle Dump Truck for Roads 150,000 Brush Truck for Roads Dept. 110.000 CavCor Boat Parking Paving Completion 47,545 Facilities Maintenance Truck 65,000 Public Facilities Compound 244,859 4.059,433 5,334,024 City Emergency Generators 148,129 Pickle Ball Courts 181,927 Barber Street Lightning System 24,000 CDBG Sidewalks 26,000 Harrison Street Park Plaza Design 125,000 Tree Protection Plan 135,000 65,000 Working Waterfront Phase 3 Parking Lot 1,744 City Entrance Signs 44,000 City Hall Electronic Marquee Sign 29,341 Sliplining or Pipe Replacement 100,000 250,000 120,000 130,000 145,000 160,000 175,000 Canal Restoration - - 500.000 500,000 Renovate Golf Tees (Transfer to Golf Course) 30,603 Construct Two Square Hangars 55,503 144,000 Engineer and Construct Shade Hangar 220,000 Airport Shade Hangars 152,246 Taxiway "C","D" and "E" Construction 68,674 Construct Taxi Lane/Repair Taxiway Alpha - 36,552 Reconstruct Taxiway Golf Apron 250,000 Utilities for Taxiway Golf Apron 80.000 Construct Taxiway Golf 250,000 Construct Access Road West 90,000 TOTAL EXPENDITURES FY 20 2.337,750 TOTAL EXPENDITURES FY 21 7.236,132 TOTAL EXPENDITURES FY 22 7,220,905 TOTAL EXPENDITURES FY 23 1,b3Z,5S3 TOTAL EXPENDITURES FY 24 1,292,045 TOTAL EXPENDITURES FY 25 1,589,358 TOTAL EXPENDITURES FY 26 670 067 BEGINNING FUND BALANCE $ 5,705,467 $ 6,914.435 $ 3,655,060 $ 591,864 $ 3,439,819 $ 6,697,836 $ 9,885,987 $ 14,233,781 BUDGET RESERVE - 5%OF EXPENSES 116.888 361,807 361,045 76,628 64,602 79,468 33,503 32,039 RESERVE FOR ADVANCES 527,891 518,507 502,748 486,358 467,312 447,504 426,905 403,481 UNRESTRICTED RESERVE BALANCE $ 5.060,689 $ 6.034,121 $ 2,791,267 $ 28,878 $ 2,907,904 $ 6.170,865 $ 9,425,579 $ 13,798,262 TOTAL REVENUES 3,546,718 3,976,757 4,157,709 4,380,508 4,550,063 4,777,509 5,017,861 5,269.157 TOTAL EXPENDITURES+DEBT+TRANSFERS 2,337.750 7.236,132 7,220,905 1,532,553 1,292,045 1,589,358 670,067 640,775 ENDING FUND BALANCE $ 6,269,657 $ 2,774,746 $ (271,930) $ 2,876.833 $ 6,165,922 $ 9,359,015 $ 13,773,373 $ 18,426,644 Cash on Hand $ 6,386,544 $ 3,136,553 $ 89,116 $ 2.953,461 $ 6,230,524 $ 9,438,483 $ 13,806,876 $ 18,458,683 Advances to Other Fundt - Balance After FY 26.27; - $285,000 Airport Advance 09/29/08 202,036 $267,511 Airport Advance 01/05/11 178,955 $ 380,991 1iq Tax Increment from City Tax Increment from County Rents Lagoon Council Sewer Connection Grant Investment Income PROJECTED REVENUE Waterfront Renovations/Expenses (Crabby Bills) Fagade/Sign Improvement Program Sewer Connection Program Special Events Operating Expenditures Riverview Park Marquee Sign Wayfinding Signage Working Waterfront Riverview Park Sidewalk Replacement Harrison Street Park Plaza Consultant for Crab E Bills Study/ Improvements TOTAL EXPENDITURES FY20 TOTAL EXPENDITURES FY21 TOTAL EXPENDITURES FY22 TOTAL EXPENDITURES FY23 TOTAL EXPENDITURES FY24 TOTAL EXPENDITURES FY25 TOTAL EXPENDITURES FY26 TOTAL EXPENDITURES FY27 BEGINNING FUND BALANCE ANNUALREVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE Detail on Operatina Expenditures: Indian River County Tax Assessor City of Sebastian Administration Landscaping Other Contractual Submerged Land Lease Travel Training and Education Legal Advertisements Supplies/Postage Special District State Fee Florida Redevelopment Association Dues Landfill Fee for Fisherman's Landing Total Operating Expenditures RIVERFRONT CRA FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 $ 182,732 $ 215,305 $ 226,070 $ 237,374 $ 249,242 $ 261.705 $ 274,790 $ 288,529 220,508 242,367 254,485 267,209 280,570 294,598 309,328 324,795 36,000 36,000 36,000 36,000 36,000 36,000 36,000 36,000 24,423 75,577 100,000 100,000 100,000 5,082 1,500 4,780 4,828 4,127 10,098 14,757 21,638 $ 468,745 $ 570,749 $ 521.335 $ 645,411 $ 569,940 $ 702,401 $ 634,875 $ 770,962 $ 9,653 $ 15,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 15,000 15,000 40,000 40,000 40,000 40,000 40,000 40,000 48,847 151,153 200,000 41,210 48,500 50,000 50,000 50,000 50,000 50,000 50,000 236,031 191,717 205,827 206,572 209,435 212.384 215,421 218,560 13,455 13,448 99,552 45,000 50,000 - 32,041 225,000 270.000 80,000 $ 364,189 $ 691,418 $ 590,827 $ 586,572 $ 319,435 $ 322,384 $ 325,421 $ 528,550 $ 374,104 $ 478,660 $ 357,991 $ 288,499 $ 347.338 $ 597,843 $ 977,860 $ 1,287,314 468,745 570,749 521,335 645,411 569,940 702,401 634,875 770,962 364,189 691.418 590,827 586,572 319,435 322,384 325.421 528,550 478,660 $ 357,991 $ 288,499 '; 347,338 $ 597,843 $ 977,860 $ 1,287,314 <• 1,529,726 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 99,076 89,725 92,655 95,435 98,298 101,247 104,284 107,413 124,774 78,222 99,042 99,042 99,042 99,042 99,042 99,042 256 10,500 1,240 - - - 4,217 4,300 4,300 4,300 4,300 4,300 4,300 - 500 300 - - - - 395 400 395 - - - - 121 1,000 500 500 500 500 500 126 - 100 - - - - 175 175 175 175 175 175 175 495 495 620 620 620 620 620 1,396 1,400 1,500 1,500 1,500 1,500 1,500 $ 236,031 $ 191,717 $ 205,827 $ 206,572 $ 209,435 $ 212,384 $ 215,421 4,300 500 175 620 1,500 $ 218,550 PARKING IN LIEU OF FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Payments in Lieu of Parking $ 3,010 $ 10,495 $ 1,140 $ 1,140 $ 1,140 $ 1,140 $ 1,140 $ 1,140 Investment Income 672 119 141 143 146 148 151 153 PROJECTED REVENUE $ 3,682 $ 10,614 $ 1,281 $ 1,283 $ 1,286 $ 1,288 $ 1,291 $ 1,293 Expenditures: None Programmed PROJECTED DISBURSEMENTS $ - $ _ $ _ $ $ $ $ $ NONEXPENDABLE TRUST FUND: BEGINNING FUND BALANCE $ 55,991 $ 59,673 $ 70,287 $ 71,568 $ 72,851 $ 74,137 $ 75,425 $ 76,716 REVENUES 3,682 10,614 1,281 1,283 1,286 1,288 1,291 1,293 EXPENDITURES _ _ _ ENDING FUND BALANCE $ 59,673 $ 70,287 $ 71,568 $ 72,851 $ 74,137 $ 75,425 $ 76,716 $ 78,009 191 Recreation Impact Fees Donations Investment Income PROJECTED REVENUE All Inclusive Dock Pickle Ball (Also See DST) Bark Park Shade Structure Riverview Park Marquee Sign Park Improvements Park Identification Signage Barber Street Football Bleachers Barber Street Baseball Dugouts Barber Street Fencing Barber Street Baseball Backstops Playground Improvements TOTAL EXPENDITURES FY 20 TOTAL EXPENDITURES FY 21 TOTAL EXPENDITURES FY 22 TOTAL EXPENDITURES FY 23 TOTAL EXPENDITURES FY 24 TOTAL EXPENDITURES FY 25 TOTAL EXPENDITURES FY 26 BEGINNING FUND BALANCE TOTAL REVENUES TOTAL EXPENDITURES ENDING FUND BALANCE BEGINNING FUND BALANCE: Zone A Zone B Zone C Zone D All Zones Recreation Impact Fees Zone A Zone B Zone C Zone D All Zones Investment Income Zone A Zone B Zone C Zone D All Zones Transfers: Zone A Zone B Zone C Zone D All Zones Ending Balances: Zone A Zone B Zone C Zone D All Zones RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 $ 141,375 $ 160,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 2,500 3,148 5,000 10,000 6,750 13,587 14,766 19,505 27,980 5 147,023 $ 155,000 5 160,000 S 156,750 S 163,587 5 164,766 s 169,505 $ 177,980 $ 31,191 $ $ - $ - $ - $ - $ - $ - 302,073 13,871 8,940 30,280 14,677 20,085 59,043 $ 480,160 15,886 20,000 20,000 20,000 53,165 30,000 20,000 20,000 20,000 20,000 35,000 75,000 70,000 100,000 120,000 $ 194,051 $ 225,000 $ 20,000 $ 140,000 50,000 100,000 50,000 $ 70,000 $ 120,000 $ 70,000 $ 497,181 $ 164,044 $ 124,993 $ 59,993 $ 196,742 $ 220,329 $ 315,096 $ 484,601 147,023 155,000 160,000 156,750 163,587 164,766 169,505 177,980 480,160 194,051 225,000 20,000 140,000 70,000 0 0 $ 164,044 $ 124,993 $ 59,993 $ 196,742 $ 220,329 $ 315,096 $ 484,601 $ 662,581 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 $ 41,810 $ 27,013 $ 4,007 $ 3,078 $ 28,424 $ 25,387 $ 52,088 $ 30,313 108,781 36,243 54,495 4,605 27,123 20,996 44,403 69,151 78,474 13,435 44,064 4,339 37,827 43,439 29,351 14,168 268,116 87,353 22,427 47,971 103,369 130,507 189,254 250,969 497,181 S 164,044 S 124,993 S 59,993 5k 196,742 $ 220,329 S 315,096 $ 364,601 $ 31,200 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 24,050 27,000 27,000 27,000 27,000 27,000 27,000 27,000 31,200 38,000 38,000 38,000 38,000 38,000 38,000 38,000 54,925 55,000 55,000 55,000 55,000 55,000 55,000 55,000 S 141,376 S 150,000 S 150,000 $ 150,000 S 150,000 $ 150,000 5 150,000 $ 150,000 $ 475 $ 823 $ 321 $ 346 $ 1,963 $ 1,701 $ 3,224 $ 2,326 1,236 1,105 4,360 518 1,873 1,407 2,749 5,307 891 410 3,525 488 2,612 2,911 1,817 1,087 3,046 2,662 1,794 5,397 7,139 8,747 11,715 19,260 $ 5,648 S 5,000 $ 10,000 $ 6,750 5 13,587 5 14,766 S 19,505 g 27,980 $ 46,472 $ 53,829 $ 31,250 $ 5,000 $ 35,000 $ 5,000 $ 55,000 $ 5,000 97,824 9,853 81,250 5,000 35,000 5,000 5,000 55,000 97,130 7,781 81,250 5,000 35,000 55,000 55,000 5,000 238,734 122,588 31,250 5,000 35,000 5,000 5,000 5,000 480,160 $ 194,051 S 225,000 S 20,000 $ 140,000 5 70,000 $ 120,000 $ 70,000 $ 27,013 $ 4,007 $ 3,078 $ 28,424 $ 25,387 $ 52,088 $ 30,313 $ 57,639 36,243 54,495 4,605 27,123 20,996 44,403 69,151 46,458 13,435 44,064 4,339 37,827 43,439 29,351 14,168 48,255 87,353 22,427 47,971 103,369 130,507 189,254 250,969 320,229 S 164,044 S 124,993 S� 59,993 $ 196,742 5 220,329 S 315,096 S 364,601 $ 472,581 7 Year FY 21 7 Year Income Ending Income Thru FY20 Balances Thru FY21 Zone A 390,374 4,007 342,699 Proves We are Spending Income Received Within Past 7 Years Zone B 208,495 54,495 205,920 Zone C 141,381 44,064 166,381 Zone D 388,023 22,427, 394,923 j92 STORMWATER UTILITY REVENUE FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23.24 FY 24-25 FY 25-26 FY 26-27 Stormwater Fees $ 1,912,151 $ 1,940,000 $ 1,940,000 $ 1,940,000 $ 1,940,000 $ 1,940,000 $ 1,940,000 $ 1,940,000 Sale of Fixed Assets 38,250 19,029 5,580 16,457 15,413 15.502 13,963 12,328 9,896 Investment Income TOTAL REVENUE FUND REVENUE $ 1,969,430 $ 1,945,580 $ 1,956,457 $ 1,955,413 $ 1,955,502 $ 1,953,963 $ 1,952,328 $ 1,949,896 Personnel $ 654,105 $ 694,180 $ 855,795 $ 881,469 $ 907,913 $ 935,150 $ 963,205 $ 992,101 Operating Accounts 613,333 740,413 848,321 848,321 848,321 848,321 848,321 848,321 Landscaping Contract 78,222 78,222 78,222 78,222 78,222 78,222 78,222 NPDES 5 Year Permit Total Operational and Maintenance $ 1,267,438 $ 1,512,815 $ 1,782,338 $ 7 988 1,816,000 $ 1,834,456 $ 1,861,693 $ 1,889,748 $ 1,918,644 Computers 4,144 Level, Saw and Pin Locator 3,673 Pumps, Sod Cutter and Compactor Equipment Trailer 18,700 Compact Excavator 80,000 Track Excavator 182,793 Aquatic Bucket 6,000 Bush Hog Tractor Attachment 3,500 Aeration Fountains 13,500 Zippy Head Mowers 48,000 Lowboy Tractor & Trailer Transfers Out to Stormwater Projects Fund 29,019 165,434 1,113,000 215,000 130,000 275,000 255,000 305,000 130,000 Stormwater Improvements TOTAL REVENUE FUND EXPENDITURES $ 1,483,394 $ 2,861,522 $ 2,100,338 $ 1,946,000 $ 2,109,456 $ 2,116,693 $ 2,194,748 $ 2,048,644 BEGINNING FUND BALANCE $ 1,136,886 $ 1,622,922 $ 706,980 $ 563,099 $ 572,513 $ 418,559 $ 255,829 $ 13,409 BUDGET RESERVE - 5% OF EXPENSES 74,170 143,076 105,017 97,300 105.473 105,835 109.737 102,432 UNRESTRICTED RESERVE BALANCE $ 1,062,717 $ 1,479,846 $ 601,963 $ 465,799 $ 467,040 $ 312,724 $ 146,091 $ (89,023) ANNUAL REVENUES 1,969,430 1,945,580 1,956,457 1,955,413 1,955,502 1,953,963 1,952,328 1,949,896 ANNUAL EXPENDITURES 1,483,394 2,861,522 2,100,338 1.946,000 2,109,456 2,116,693 2,194,748 2,048,644 ENDING FUND BALANCE $ 1,548,753 $ 563,904 $ 458,082 $ 475,213 $ 313,086 $ 149,994 $ (96,328) $ (187,771) STORMWATER UTILITY PROJECTS FUND PROJECTED BALANCES FY 19.20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25.26 FY 26-27 Transfers In from Stormwater Revenue Fund $ 29,019 $ 1,113,000 $ 215,000 $ 130,000 $ 276,000 $ 255,000 $ 305,000 $ 130,000 Transfers In from Discretionary Sales Tax Fund $ 350,000 Grants 9,462 1,125,000 300,000 125,000 125,000 175,000 TOTAL PROJECT REVENUE $ 38,481 $ 2,588,000 $ 515,000 $ 130,000 $ 400,000 $ 380,000 $ 480,000 $ 130,000 Gardenia/Evernia Ditch 288,000 Stonecrop Drainage 5,300 1,500,000 Stormwater Master Plan Roadway Swale/Culvert Work 25,865 700,000 100,000 115,000 130,000 150,000 130,000 130,000 130,000 Tulip Road Crossing 250,000 Bayfront Road Crossing - 250,000 Ocean Cove - 350,000 Concha Dam TOTAL PROJECT EXPENDITURES $ 31,165 $ 2,588,000 $ 400,000 $ 515,000 $ 130,000 $ 400,000 $ 380,000 $ 480,000 $ 130,000 CEMETERY TRUST FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Lot Sales $ 120,750 $ 110,000 $ 110,000 $ 110,000 $ 110,000 $ 110,000 $ 110,000 $ 110,000 Interest Income 11,920 1,611 1,402 1,419 1,417 1,269 1,189 1,191 PROJECTED REVENUE $ 132,670 $ 111,611 $ 111,402 $ 111,419 $ 111,417 $ 111,269 $ 111,189 $ 111,191 Expended from Permanent Endowment: Cemetery Equipment 464 - - - - - Cemetery Driveway Resurfacing 14,990 - - Cemetery Grounds Improvements - 110,000 Flag Poles 3,360 Mower 11,604 Replace Chain Link Fencing 17,500 Cemetery Signage 10,000 General Fund Transfer for Operations 80,000 85,000 90,000 95,000 100.000 105,000 110,000 115,000 TOTAL OPERATIONAL EXPENDITURES $ 80,000 $ 115,418 $ 100,000 $ 112,600 $ 210,000 $ 105,000 $ 110,000 $ 115,000 Expended from Non -Endowed (Capital): Columbariums 60,000 Improvements to Sand Hill Section 14,911 135,936 PROJECTED CAPITAL DISBURSEMENTS 14,911 135,936 - - 60,000 - - TOTAL PROJECTED DISBURSEMENTS $ 94,911 $ 220,936 $ 90,000 $ 95,000 $ 100,000 $ 165,000 $ 110,000 $ 115,000 PERMANENT ENDOWMENT: BEGINNING FUND BALANCE $ 686,699 $ 666,074 $ 605,656 $ 560,656 $ 503,156 $ 348,166 $ 298,156 $ 243,156 ANNUAL REVENUES 60,375 55,000 55,000 55,000 55,000 55,000 55,000 55,000 ANNUAL EXPENDITURES & TRANSFERS (80,000) (115,418) 100.0001 (112,500) (.210,0001 (105.000) (110,000) 015 0001 ENDING FUND BALANCE $ 666,074 $ 605,656 $ 560,656 $ 503,156 $ 348,156 $ 298,156 $ 243,156 $ 183,156 NON -ENDOWED (Capital) BEGINNING FUND BALANCE $ 350,872 $ 408,256 $ 328,931 $ 385,333 $ 441,752 $ 498,170 $ 494,439 $ 550,628 ANNUAL REVENUES 72,295 56,611 56,402 56,419 56,417 56,269 66,189 56,191 ANNUAL EXPENDITURES (14,911} (135,936) - - - (60,0001 - - ENDING FUND BALANCE $ 408,256 $ 328,931 $ 385,333 $ 441,752 $ 498,170 $ 494,439 $ 550,628 $ 606,819 TOTAL ENDING BALANCE OF TRUST FUND $ 1,074,330 $ 934,587 $ 945,989 $ 944,908 $ 846,326 $ 792,695 $ 793,784 $ 789,975 j k� GOLF COURSE FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Charges for Services (.5% per year increase) $ 1,383,853 $1,352,134 $ 1,397,655 $ 1,404,643 $ 1,411,666 $ 1,418,725 $1,425,818 $1,432,948 Proshop Sales 101,711 108,172 110,000 110,000 110,000 110,000 110,000 110,000 Rents 30,001 30,001 30,001 30,001 30,001 30,001 30,001 30,001 Other Revenue 9,385 8,910 8,660 8,660 8,660 8,660 8,660 8,660 Sale of Carts or Equipment 1,611 - - - 111,652 48,605 - - Investment Income 771 - - - Transfer from DST Fund 85,041 - PROJECTED REVENUE $ 1,612,373 $ 1,499,217 $ 1,546,316 $ 1,553,304 $ 1,671,979 $ 1,615,991 $ 1,574,479 $1,581,609 Personnel (2.5% per year on Full-time) $ 379,352 $ 401,076 $ 449,390 $ 455,148 $ 461,049 $ 467,098 $ 473,299 $ 479,654 Operating Costs 768,202 783,235 807,518 807,518 807,518 807,518 807,518 807,518 Proshop Cost of Sales 79,444 60,000 65,000 60,000 65,000 60,000 65,000 60,000 Airport Rent 106,000 106,135 106,135 106,135 106,136 106,135 106,135 106,135 Capital Lease Principal - Golf Carts 52,097 53,602 50,801 - 49,997 51,768 53,602 53,602 Capital Lease Interest - Golf Carts 4.294 2,789 890 - 6,394 4,623 2,789 2,789 Repayment of General Fund Cash Flow Loans - 35,000 35,000 35,000 35,000 35,000 35,000 35,000 Replace Irrigation Pump Clubhouse Water Hookup 54,438 Renovate Golf Tees 30,603 Irrigation Software Upgrade 14,000 Equipment 5,195 7,500 Rehab Parking Lot 5,000 Ditch #15 Improvements 20,000 Interest Payment to Building Fund * 8,213 7,819 7,421 7,015 6,605 6,190 5,767 5,767 Principal Payment to Building Fund 30,154 30,547 30,947 31,352 31,762 32,177 32,598 32,598 TOTAL FY 20 $ 1,512,797 TOTAL FY 21 $ 1,494,202 TOTAL FY 22 $ 1,578,102 TOTAL FY 23 $ 1,507,363 TOTAL FY 24 $ 1,576,960 TOTAL FY 25 $ 1,570,509 TOTAL FY 26 $ 1,581,708 TOTAL FY 27 $ 1,583,063 BEGINNING UNRESTRICTED RESOURCES $ (672,196) $ (572,620) $ (567,606) $ (599,391) $ (553,449) $ (458,430) $ (412,948) $ (420,176) TOTAL REVENUES 1,612,373 1,499,217 1,546,316 1,553,304 1,671,979 1,615,991 1,574,479 1,581,609 TOTAL OPERATING FUND EXPENDITURES (1,512,797 [1,494,202 (1,578,102 j1,507,363 (1,576,960) (1,570,509) (1,581,708) (1,583,063 ENDING UNRESTRICTED RESOURCES $ (572,620� $ (567,605� $ (599,391) $ (553,449) $ (458,430) $ (412,948) $ (420,176) $ (421,631 * Adjust Interest for FY 21-22 (after 5th year) to 1 % below 20 year Treasury Bond. AIRPORT FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 OPERATING FUND: Pickle Ball Courts Rents $ 6,795 $ 6,795 $ 6,795 $ 6,795 $ 6,795 S 6,795 $ 6,795 $ 6,795 Public Works Compound Rental - - 26,250 52,500 52,500 52,500 52,500 52,500 Golf Course Rents 106,000 106,135 106,135 106,135 106,135 106,135 106,135 106,135 Facilities Maintenance Rents 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Police Storage Area 576 576 576 576 576 576 576 576 Other Rents (Without Growth) 354,202 359,685 400,003 400,003 400,003 400,003 400,003 400,003 Sale of Fixed Assets 2,945 - - - - - Investment Income 2,939 1,065 720 592 637 601 665 649 Other Revenue 79,216 83,314 82,753 82,753 82,753 82,753 82,753 82,753 Transfer from General Fund 4,691 - - - - PROJECTED REVENUE $ 563,364 $ 563,570 $ 629,232 $ 655,354 $ 655,399 $ 655,363 $ 655,427 $ 655,411 Personnel 70,759 67,844 52,419 53,729 55,073 56,450 57,861 59,307 Operating Costs 175,288 194,619 212,589 212,589 212,589 212,589 212,589 212,589 General Fund Management Fee 93,485 116,866 164,550 169,487 174,571 179,808 185,202 190,759 Air Conditioners 22,074 4,255 Mobile Radios 7,500 Equipment 17,480 Transfer to Airport Construction Fund - - - 37,150 - 45,000 26,000 - Repayment of General Fund Advance 25,000 150,000 Repayment of DST Advances and Interest 30,500 30,500 36,500 36,500 38,500 38,500 38,500 40,500 TOTAL FY 20 $ 434,586 TOTAL FY 21 $ 564,084 TOTAL FY 22 $ 473,558 TOTAL FY 23 $ 509,455 TOTAL FY 24 $ 480,733 TOTAL FY 25 $ 532,347 TOTAL FY 26 $ 519,152 TOTAL FY 27 $ 503,155 BEGINNING RESOURCES $ 24,368 $ 153,146 $ 152,632 $ 308,306 $ 454,205 $ 628,871 $ 751,887 $ 888,162 TOTAL REVENUES 563,364 563,570 629,232 655,354 655,399 655,363 655,427 655,411 TOTAL EXPENDITURES+DEBT+TRANSFERS (434,586) (564,084) (473,558) ;509,455) 480,733) (532,347) (519,152) ENDING UNAPPROPRIATED RESOURCES $ 153,146 $ 152,632 $ 308,306 $ 454,205 $ 628,871 $ 751,887 $ 888,162 $ 1503,155) '040,418 CAPITAL FUND: BEGINNING RESOURCES $ (216,753) $ $ - $ - $ - $ $ $ - Grants 441,888 3,288,826 576,000 668,850 4,392,666 5,085,000 100,000 Private Funding - - - 35,000 500,000 80,000 Transfers from Airport Revenue - - 37,150 - 45,000 25,000 Transfers from DST 101,653 695,236 144,000 - 402,246 640,000 - Security Cameras 24,000 Aircraft Wash Rack 125,000 Hangar C Office Improvements 70,000 Hangar D 164,896 2,015,904 Hangar D Office Improvements 400,000 Economic Development Hangar 1,000,000 Square Hangars 277,516 720,000 Shade Hangars 1,100,000 Runway 10-28 Markings 70,000 Rehab Runway 05/23 3,044,912 Taxi Lane Alpha Construction 40,404 690,642 Taxiway Alpha Apron Design/Improvements 198,000 900,000 Taxiway C 121,488 Taxiway Golf and Golf Apron Design 379,000 Taxiway Golf Apron Reconstruction 1,250,000 Taxiway Golf Utilities 400,000 Taxiway Golf Construction 1,250,000 Establish Sewer Service 1,000,000 Airport Road West 1,800,000 ENDING RESOURCES $ - $ - $ - $ - $ - $ - $ - $ - TOTAL OPERATING AND CAPITAL $ 153,146 $ 152,632 $ 308,306 $ 454,205 $ 628,871 $ 751,887 $ 888,162 $ 1,040,418 FAA Cares Act Contribution $ 30,000 General Fund Advance Balance 150,000 - - - - DST Fund Advance Balance 527,890} (518,506t 1502,747) (486,357i 467,311) (447,501 -426,904) 403,480 CAFR Unrestricted Balance $ (194,744) $ (365,874) $ (194,441) $ (32,152) $ 161,560 $ 304,384 $ 461,258 $ 636,938 Due to General Fund - From Capital Fund $ 150,000 $ - $ - $ - $ $ - $ $ Hangar A $285K DST Advance in 2008 $ 269,245 $ 261,966 $ 254,396 $ 246,523 $ 236,335 $ 225,739 $ 214,720 $ 203,260 Hangar B $290K DST Advance in 2011 $ 259,869 $ 257,764 $ 249,575 $ 241,058 $ 232,200 $ 222,988 $ 213,408 $ 201,444 Operating Revenue (No Growth) Other Revenue Principal on Golf Course Loan Interest on Golf Course Loan Investment Income PROJECTED REVENUE Pickup Truck Personnel Operating Costs TOTAL FY 19 Personnel Operating Costs TOTAL FY 20 Personnel Operating Costs Front Counter Renovations TOTAL FY 21 Personnel Operating Costs TOTAL FY 22 Personnel Operating Costs TOTAL FY 23 Personnel Operating Costs TOTAL FY 24 Personnel Operating Costs TOTAL FY 25 Personnel Operating Costs TOTAL FY 26 BEGINNING RESOURCES TOTAL REVENUES EXPENDITURES+DEBT+TRANSFERS ENDING UNRESTRICTED RESOURCES BUILDING FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 $ 935,726 $ 1,078,250 $ 996,500 2,112 9,430 22,100 30,154 30,547 30,947 8,213 7,819 7,421 7,440 16,822 17,991 $ 983,645 $ 1,142,868 $ 1,074,959 FY 22-23 FY 23-24 $ 996,500 $ 996,500 22,100 22,100 31,352 31,762 7,015 6,605 21,422 20,548 $ 1,078,389 $ 1,077,515 FY 24-25 FY 25-26 $ 996,500 $ 996,500 22,100 22,100 32,177 32,598 6,190 5,767 19,376 17,894 $ 1,076,343 $ 1,074,859 607,068 135,890 $ 742,958 $ 633,422 148,702 24,000 116,000 $ 806,124 781,968 338,003 $ 1,235,971 801,517 338,003 $ 1,139,520 821,555 338,003 $ 1,159,558 842,094 338,003 $ 1,180,097 863,146 338,003 $ 1,201,149 $ 573,806 $ 814,493 $ 1,151,237 $ 990,225 $ 929,094 $ 847,051 $ 743,298 983,645 1,142,868 1,074,959 1,078,389 1,077,515 1,076,343 1,074,859 742,958 806,124 1,235,971 1,139,520 1,159,558 1,180,097 1,201,149 $ 814,493 $ 1,151,237 $ 990,225 $ 929,094 $ 847,051 $ 743,298 $ 617,007 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEI1 C.ffY OF moo— t A HOME OF PELICAN ISLAND This Page Intentionally Left Blank