HomeMy WebLinkAboutCSA #3 Construction Inspection Hangar Dann
SEBAST_N
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: July 8, 2021
Aaenda Item Title: Approve Schulke, Bittle & Stoddard, LLC CSA-3 in the amount of
$32.705.00 for Construction Engineering Inspection (CEI) Services relating to
the construction of Hangar D at Sebastian Municipal Airport.
Recommendation: Approve CSA-3 with Schulke, Bittle & Stoddard, LLC and authorized City
Manager to approve related documents.
Background: The grant agreement conditions outlined in Florida PTGA FM442004 for the
construction of Hangar D at Sebastian Municipal Airport) calls for an independent, qualified engineer to
perform Construction Engineering Inspection (CEI) services for this project. Schulke, Bittle & Stoddard, LLC,
a City continuing consultant engineering company, has submitted a quote of $32,705 to perform CEI services,
the scope of which is outlined in the supporting documents for CSA-3.
If Aaenda Item Requires Exoenditure of Funds:
Project Amount $ 32.705.00
City funds $ 32,705.00 < Source: Airport Reserves
Attachments:
1. CSA #3 — Schulke, Bittle & Stoddard, LLC
2. Exhibit A: Scope of Work
3. Exhibit B: Fee
Administrative Services Department Review�'W' I _
City Attorney Review:
Procurement Division Review, if applicable: H
City Manager Authorization:
Date: 2171,7/
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
Work Authorization No: #CSA-3
Project Identification: City of Sebastian Municipal Airport Hangar "D" Inspections (CEI)
Description of Assignment:
Schulke, Bittle & Stoddard, LLC will provide Inspection Services for site work and building
construction of Hangar "D".
See detailed Scope of Work (Exhibit A).
Deliverable and Fee:
4.0 Construction Inspections Time Rate & Material Costs $32,705.00 (Not to Exceed)
See detailed Fee Schedule (Exhibit B)
Period of Services: 7Y. months = 33 weeks (July 2021 to February 2022).
AGREED:
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est: Approved as to Form and Content for
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SCOPE OF WORK— EXHIBIT A
General Descrlotion
Schulke, Bittle & Stoddard, LLC will provide Inspection Services for the Sebastian Municipal Airport
Hangar "D" wnstruction.
Construction Ins actions
4.0 Construcr,an Inspections
Consultant services are required for the field inspections and reports, and related construction
administration services for the construction of site and building Improvements necessary for the
development of Sebastian Municipal Airport Hangar "D".
SCOPE OF SERVICES
The CONSULTANT agrees to perform professional services in connection with the project as required
and as set forth in the following:
A. GENERAL
The CONSULTANT will provide professional engineering services for field Inspections and reports for
the construction of site and building improvements.
4.1 CONSTRUCTION PHASE:
.01 The ENGINEER shall assist the CLIENT with the Contract Administration and Inspections,
including: attend progress meetings, review shop drawings and contractors submittals, and
provide routine site Inspections to verify the work is proceeding in accordance with the plans and
specifications for the purposes of certification upon completion of the work. Inspections shall be
documented with written reports and digital photographs. The construction period is estimated to
be seven and a hall (7Y2) months, and CA and inspection fees have been estimated by the
ENGINEER based on this time frame, and the tasks and frequency of services listed below.
Anticipated tasks / services include:
A. Site: On -site CA and Inspections
1. Coordinate and attend pre -construction meetings (1)
2. Attend progress meetings with contractor (bi-weekly)
3. Review shop drawings (All)
4. Review contractors pay requests (1 / month)
_ 5. Periodic inspections of the site work (2+-/ week)
6. Substantial completion inspection / punch list (1)
= 7. Review as-builts for adequacy and completeness (1)
8. Final Inspection / final completion determination (1)
-B. Suilding: On-sile CA and Inspections
_ 1. Coordinate and attend pre -construction meetings (1)
_ 2. Attend progress meeting with contractor (bi-weekly)
3. Review shop drawings (AID
4. Review contractors pay requests (1 / month)
5. Periodic inspections of the bldg construction (2 +-/ wk)
6. Inspection prior to all concrete pours
7. Substantial completion Inspection / punch list (1)
8. Final Inspection /final completion determination (1)
Pagel of 2
FEE SCHEDULE —EXHIBIT B
SBS will be compensated with payment from the Client the following estimated amounts:
Section Description Amount
4.0 Construction Inspections T.R.' $31,706.00
Relmbursables At Cost $ 1,000.00
Fee (Not to Exceed): $32,705.00
Services are estimated on a per hour basis, based on 33 weeks of work.
Scope of Work
It is anticipated that the Inspections services required will Include
•
Pre -Construction Meeting
3 hours
•
Bi-Weekly Meeting
(2 x 17 x 2)
68 hours
•
Pay Apps
(6 x 2)
12 hours
•
Inspectors
(8 hdwk x 33)
264 hours
•
Unanticipated Emergencies
16 hours
•
Substantial Completion Inspector Report
4 hours
•
Review As-Buihs
2 hours
•
Final Completion Inspection
4 hours
373 hours
373 hr x $85.00 $31,705.00
The actual amount may vary depending on the proficiency of the contractor, actual duration of
construction, or other factors.
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COMPENSATION
A. Compensation: The CLIENT agrees to pay and the ENGINEER agrees to accept for services
rendered pursuant to this Agreement, fees in accordance with the following:
1. Fees: For the CONSULTANTS services, compensation shall be as follows:
- On site CA and Inspections T & M $ 31,705.00
- Reimbursables At Cost $ 1.000.00
TOTAL $ 32,705.00 (Not to Exceed)
2. Reimbursable Expenses: Reimbursable expenses Include prints, copies, mail, Fed -Ex,
application fees, etc. shall be paid direct by the CLIENT. Reimbursable expenses will be
Invoiced based on costs as defined in the schedule below.
Time & Material: Fees indicated as Time & Material are estimates only, and all material costs and
engineering fees will be based on actual reimbursable costs and time devoted by SBS staff to
these tasks multiplied by the hourly rates for the Individuals working on the project (see Terms of
Contract for hourly rates).
Relmbursables: Reimbursables will be billed direct to the client at cost or paid direct by the client,
and include pemtlt application fees, surveying, soils and/or other required field tests, prints, copies,
mailings/ FadEx, mileage, archeological or environmental consultation and studies, traffic analysis/
consultation, traffic counting, etc.
Prints - $2.00/sheet
Mileage - $0.575/mile
Xerox Copies - $0.15/page
Other Reimbursables — at cost
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