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R-21-12 3rd Qtr Budget AmendmentRESOLUTION NO. R-21-12 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEM13ER 30, 2021 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on June 30, 2021 indicated that there were no budget adjustments requiring formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021 has been amended and adjusted as necessary within the quarter ending June 30, 2021; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A'; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember Hill The motion was seconded by Councilmember McPartlan and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd aye Vice -Mayor Jim Hill aye Councilmember Bob McParthm aye Councilmember Fred Jones aye Councilmember Christopher Nunn ave The Mayor thereupon declared this Resolution duly passed and adopted this 28' day of July 2021. L�/A l ette Williams, MMC ty Clerk CITY OF SEBASTIAN FLORIDA By. p i Mayor Ed Dodd Approved as to form and legality for the reliance by the ity of 'an o M y A n, Jr. C Attomey EXHIBIT "A" OF RESOLUTION R-21-12 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED NNE 30, 2021 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL Budget Before Budget Budget After ProiectlAccount Change Adjustment Change Reason for Adjustment Police Body and In -Car Camera System 0 $39,292 $39,292 04/14121 Approved using unabligated DST Police Vehicles 8 Equipment _ _____________________________________________________________________________________________ $728,500 ($39,292) $689,208 _ Funds allocated for other Police Vehicles& Equipment forpayment on Camera System: __ Professional Services $200,000 $500,000 $700,000 04/28/20 Approved using DST and pP 9 lAppropriated from DST Fund Reserves ($10,798,855) ($350,000) ($11,148,855) Stormwater Fund Reserves to increase the $200,000 budgeted from Stormwater Funds Appropriated from Slormwaler Reserves ---------------------------- ($280,478) ----- --------' ($150,000) . --"- ($430,478) - toprepare the Stormwater Master Plan. _ Computer Supplies 0 $28,519-$28,519 04/28/20 Approved using DST Reserves to update the Email Server to protect against Appropriated from DST Fund Reserves ($11,148,855) ($28,519) ($11,177,374) the latest cybersecudty threats. Infrastructure 6 $358,962 $358,962 04/28121 Approved using General Fund Appropriated from General Reserves ($127,266) ($358,962) ($486,228) Reserves to replace Yacht Club Seawall_ Professional Services 0 $38,633 $38,633 05/26/21 Approved using Stonnwaler -.._.__..__. Appropriated from Stormwater Reserves ($430,478) --------------- ($38633) ($469,111) Reserves for engineering needed to fill a ditch between Gardenia and Evemia Street. ---------------------------------------- ______ Improvements Other Than Buildings ----------------- $176,010 _.......................... $29,341 _--- __.___.._.... $205,351 ------------ .--- ..--- ..------------- 05/12121 Approved using DST Reserves for City Hall Electronic Marquee Sign. CRA and Appropriated from DST Fund Reserves ($11,137,374) ($29,341) ($11,166,715) Recreation Impact Funds were already budgeted for one at Riverview Park. ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL Budget Before Budget Budget After PTgc,tAccount Change Adjustment Change Reason for Adjustment (None During ThhJis Quarter ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After ProiectlAccount Change Adjustment Change Reason for Adjustment lVarious Police Accounts $20.600 $11,458 $32,0150 Adjustment for receipt of JAG Grand to be JAG Grant Revenues 0 ($11,458) ($11,458) used for training, supplies and equipment. Vehicles 8 Equipment $20,918 $7,457 $28,375 gpplies salary savings from vacancies in Re ular Salaries $523,481 $4.78,9 $518,698 the Police Department and proceeds from Sae o(ku lus Materials Sale of Fixed Assets $5,0��0,)) �i 5,01 $1 337 5J,gyj $6,337 ($46,337) auctioning surplus materials and equipmer to purchase a can to use at COPE events. Streets/Roads -- $605,913 . $7147 $613,060 Uses unexpended SidewalWBikepath Sidewalks/�alhs $55,860_ ($3,573) $52 287 project funding and Cemetery Reserves fo Appropriated from Cemetery Reserves ($132,362 ($3,574) f$135,936) engineedngservices for roadways Appropriated from DST Reserves ($11,177,374) $40,000 ($11,137,374) Closes N. Central Avenue Event Plaza Infrastructure $40,000 0 project which isbeingdeferred. APp�oPdated from DST Reserves ($11 166,715) _($40,000) $10M2 ($11,152,0631 Closes Pickleball project and returns Improvements Other Than Buildings _ $619,762 ($14,652) $605,110 unexpentl A"Ianceio DST Reserves. Appropriated from DST Reserves ($11,152,063) $181 ($11 151 882) Closes Email Server project and returns Computer Supplies $28,519 ($181) $28,338 unexpended balance to DST Reserves.