HomeMy WebLinkAboutCSA #4 Sidewalk Palm Lake to PublixCITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
Work Authorization No: #CSA-4
Project Identification: City of Sebastian Barber Street /Palm Laker Club sidewalk and crosswalk
Description of Assignment:
Schulke, Bittle 8. Stoddard, LLC will provide conceptual planning, surveying and final engineering
design for a new sidewalk eMension and cross walk in the vicinity of Barber Street from the Palm
Lake Club entry area to the western limits of the existing sidewalk east of the FEC railroad, just west
of the Publix Shopping plaza. Sea detailed Scope of Work (Exhibit A).
Delivereble and Fee:
The project plans and documents will ba delivered in three phases:
Phase 1 Surveying, Preliminary Engineering $ 5,500.00 (L.S.)
Phase 11 Final Design, Construction Documents and Permitting $ 9,000.00 (L.S.)
Phase III Construction Inspections and Construction Administration $ 6,120.00 (L.S_)
Reimbursables (Application fees, prints, copies, etc.) $ 2,500.00 (Estimate)
Sea detailed Fee Schedule (Exhibit B)
Period of Services:
Phase 1 60 days
Phase II 60 days
Pha a III 90 days
AGREED:
�slditant: City o ebastian:
�/�� Data: � Z 2Z /� Date: - ���-
Stoddard, LLC Paul Carlisle, City Manager
Approved as to Form and Content for
jin _ �_ _ Reliance by Ke C o Seb an Only:
is, MMC, City Clark
y An .. ornery_ _ _ _ ---
SCOPE OF WORK —EXHIBIT A
General Descr)/�tion
Schulke, Bittle &Stoddard, LLC will provide conceptual planning, surveying and final engineering design
and construction contract administrative services fora new sidewalk extension and cross walk jn the
vicinity of Barber Street from the Palm Lake Club entry area to the wesTem limits of the existing sidewalk
east of the FEC railroad, just west of the Publix Shopping plaza.
Phase 1 — Contactual Plannino and Dasion Davelooment
�.O Preliminary Engineering
7 .'I Boundary Topographic/Informational Survey: Provide survey in ACAD format. Survey will include
route /topographic survey of Barber Street within the limits of the work area described herein.
'1.2 Geotechnical investigation: N/A
t.3 Meeting with client to discuss route and location of the proposed sidewalk and crosswalk
improvements .
t.4 Pre -Application: Discuss with jurisdictional agencies include FEC railroad authorities and
SJRWMD (if required), present supporting document and exhibits, and ascertain/confirm
permitting requirements.
t.5 Conceptual Plan Preparation:
a. Prepare a conceptual development plan of the sidewalk/ crosswalk, incorporating the
survey antl existing site conditions.
b. Coordinate with the City of Sebastian Public Works departments to determine any
additional infrastructure improvements and determine necessary construction required.
c. Submit plans to staff for review and comment.
Phase 11 —Final Dasion. Construction Documents. antl Permitting
2.0 Final Engineering
Final Construction Plans: Based on the approved Conceptual plan, formal engineering plans and
site plan application will be prepared in accordance with the City of Sebastian's Land
Development Regulations, FDOT standards, and City Public work's departments requirements.
This submittal will include the following required elements:
a. An engineering site development plan depicting in more detail, features as developed on
the conceptual plan, incorporating all existing information readily available, including
surveys, record drawings, aerials, maps and documents, etc., and on -site observations.
The plan will include proposed and existing site data and conditions, including
establishment of a baseline of construction, dimensional lay -out, grading, appropriate
construction details and specifications, and cross sections of the improvements.
b. Design to be prepared to be ADA compliant
c. Prepare SWPPP to meet the FDEP NOI requirements.
3.0 Permitting
3.t Construction plans, engineering calculations and reports, and supporting documentation will be
submitted to the appropriate agencies for the following construction permits:
a. SJRWMD —permit exemption determination
b. FEC railroad review and approval (if required).
c. FDEP NOI
b. City of Sebastian Public works review and approval
3.2 Follow up with permitting agencies via telephone, e-mail or written corespondents. Review and
address and review comments and revise the plans accordingly. Resubmit as required.
3.3 Upon issuance of the above penmits, the site plan shall be released and construction may
commence with site work.
Pages � of 2
Phase III — Construction Contract Procurement, Inspections and Construction Administration
4.0 Contract Administration and Inspections
4.1-4.3 Bidding / Contract Procurement: NIA
4.4 Contract Administration and Inspections: The engineer will coordinate the responsibility for
document review, meeting attendance, and inspections with civil engineer and other consultants.
1. Coordinate and attend pre -construction meetings (4)*
2. Attend progress meetings with contractor (bi-weekly) (6)*
3. Review shop drawings (1)*
4. Review contractors pay requests (4)*
5. Periodic inspections of the site work (4+4 week = 48)*
6. Substantial completion inspection I punch list (2) (4)*
7. Review as-builts for adequacy and completeness (2)*
8. Final inspection / final completion determination (2)*
9. Prepare final certification submittals for site permits (1)*
10.Changes to Work: Oversee changes to work, field directives, minor plan changes,
assist with preparation of construction change orders.
* Estimate manhours. Assume 8 weeks of construction.
4.5 Final certifications are required by condition of issuance of most permits, and will be prepared
based on satisfactory review of surveyed as-builts (by others) and construction inspection by the
engineer.
A. As -built plans will be prepared by the contractor and the contractor's surveyor in
accordance with the construction specifications, and/or additional information provided
by the engineer's inspector.
B. The field information provided by surveyor and contractor is not included in the
proposal and will be included in the construction specifications as a requirement of the
contractor to provide surveyed as-builts in accordance with applicable agency
requirements and permit conditions.
5.0 Additional Services
5.1 The work is proceeding under the assumption that the project will be exempt from SJRWMD /
FDEP ERP permitting and will not require Federal permitting, or environmental assessment or
environmental consulting. However, upon agency review of the initial submittal, if additional
environmental services are needed, these will be provided under a separate agreement or
modification to this agreement. In addition, the City has indicated that it will retain one of its pre -
authorized site contractors to complete the work. Consequently, bidding/contract procurement
services are not included. If bidding/contract procurement services are needed, these will be
provided under separate agreement or modification to this agreement.
Page 2 of 2
FEE SCHEDULE —EXHIBIT B
PHASE 1 — Conceptual Planninc and D¢sion Development
S¢ction Description
'1.0 Preliminary Engineering
t .'I Survey
'I .2 Geotechnical Investigation
'1.3-t.4 Client Discussion/Pre-Application Discussion
t.5 Conceptual Plan Preparation
PHASE 11 -Final Des'�1{�n_ Cons��ttruction Documents. and Permitting
2.0 Final Engin¢¢r(ng
Final Construction Plans
3.0 P¢rm fitting
Lump Sum
Amount
$2,500.00
N/A
$'I,000.00
$2,000.00
$5,500.00
$2.500.00
PHASE 111 - Constry('tigp Coptra(.t Prccurament_ Inspecoons and Contract Administration
4.0 Construction t'ontrack Procurement, Inspections and Contract Administration
4.'I-4.3 Bidding/Contract Procurement N/A
4.4-4.5 Inspections/Contract Administration/Final Certifications $ 6,t20.00
(72 hours @ $85 = $6,t20; 8 weeks of construction)
5.0 Additional S¢rvices (not included) N/A
R¢imbursables $ 2,500.00"
""Reimbursables will be billetl direct to the client at cost or paid direct by the client, and include permit
application Fees, prints, copies, mailings/ Fed Ex, mileage, etc.
Prints - $2.00/sheet
Xerox Copies - $O.'15/page
Mileage - $0.54/mile
Application Faas — at wst
Other Reim bursables — at cost
Tha following consultants will ba retained by SBS to provide other necessary services. Tha consultant
fee is included in SBS cost above:
Surveyor —Meridian Land Surveying
Invoices shall be submitted monthly, and the invoice amount shall be in proportion to the percentage of
the Scope of Work complete. All payments must be received by the Engineer within 30 days of the date
of an invoice. Any payments received after said date will be subject to a late interest fee of one and one
half percent (t- t/2%) par month. Tha client shall be responsible for all attorneys fees, court costs, and
related expanses incurred in the event that payment is not timely made and proceedings era brought by
the Engineer to collect sums owed.
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HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: June 22, 2022
Aaenda Item Title: Approve Schulke, Bible & Stoddard's Consultant Service Agreement to
design Barber Street Sidewalk
Recommendation: The Public Works department recommends the approval of Schulke, Bitfle, &
Stoddard, LLC's proposal for consulting agreement services to provide
survey, design, and construction administration for a new sidewalk and
crosswalk from Palm Lake Club to the Publix shopping center on USA for a
total of $23,120.
Backaround: When Brightline's construction is complete at the Barber Street Crossing, a
new pedestrian crossing will located both on the North and South side of the Railroad tracks. Now that
pedestrians can safely cross the railroad tracks we would like to extend our current sidewalk system to allow
continuous and safe travel from our existing sidewalk to the West all the way to the Publix shopping center as
well as Walgreens. Residents are currently walking from the Palm Lake Club and Park Place residential
areas to the shopping centers on US-1 via the road in an unsafe manner as the sidewalk is not continuous to
US-1. The City has asked Schulke, Bittle & Stoddard, LLC, who we have a continuing services agreement
with, to submit a proposal for surveying, preliminary design, final design, construction documents, permitting,
construction inspections, and construction administration. This survey and design process is necessary due
to the narrow Right -of -Way in parts of this area. With their services they will determine the best placement
that is both legal and safe. As it is a high traffic area and there are many curves in this area the safest place
to cross residents is over by the Palm Lake Club. In that area a Rectangular Rapid -Flashing Beacon or
RRFB will be installed similar to the one at Barber Street and Engler Drive. This will allow safe crossing in a
high traffic area and provide notice to oncoming traffic. With sight distances, it is not possible to use other
existing sidewalks and ask for pedestrians to cross just by the FEC Railroad Crossing. Please see the
Attachment 2 for a markup of the area showing the location of the new sidewalk and RRFB crossing. The
proposed project would add approximately 1,100 feet of sidewalk to the City of Sebastian.
If Af+enda Item Reqquires Expenditure of Funds:
Budgeted Amount: $100,000
Total Cost: $23,120
Funds to Be Utilized for Appropriation: Local Option Gas Taxes
Attachments:
1. Continuing Service Agreement
2. Sidewalk Sketch
Administrative Services Departm nt Revi
City Attorney Review: - ��� , 7
Procurement Division R view, i pplicab�
City Manager
/Author! tion: _/lam/ //
(L' ! i '
Date: 5-7