HomeMy WebLinkAboutCSA #5 Culvert Box ReplacementCITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
Work Authorization No: #CSA•5
Project Identification: City of Sebastian Schumann Drive Culvert Box Replacement
Description of Assignment:
Schulke, Bittle & Stoddard, LLC will provide conceptual planning, surveying and final engineering
design and permitting for a replacement box culvert at the crossing of Schumann Drive over the
Schumann Waterway, including the necessary re -construction of a portion of Schumann Drive, and
necessary relocation of utilities in conflict with the culvert. See detailed Scope of Work (Exhibit A).
Deliverable and Fee:
The project plans and documents will be delivered in three phases:
Phase I Surveying, Preliminary Engineering $ 18,000.00 (I-S.)
Phase II Final Design, Construction Documents and Permitting $ 13.500.00 (I-S.)
Phase III Construction Inspections and Construction Administration $ 6,120.00 (L.S.)
Reimbursables (Application fees, prints, copies, etc.) $ 6,500.00 (Estimate)
See detailed Fee Schedule (Exhibit B)
Period of Services:
Phase 1 90 days
Phase II 90 days
Phase III 60 days
;Cait, eba n:
/ !d Date: 1 �/y Date: 2
8 Stoddard, LLC ul artiste, City Manager
Approved as to Forma onto t for
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SCOPE OF WORK— EXHIBIT A
General Des ffon
Schulke, Biala & Stoddard, LLC will provide conceptual planning, surveying and final engineering design
and permitting for a replacement box culvert at the crossing of Schumann Drive over the Schumann
Waterway, including the necessary reconstruction of a portion of Schumann Drive, and necessary
relocation of utilities in conflict with the culvert. The existing culvert (36" diameter +) is in disrepair and
provides inadequate hydraulic capacity for stornwater run-off to pass under Schumann Drive. A new box
culvert is proposed to provide adequate hydraulic capacity and to ensure long term operation of the
waterway system while minimbirg future maintenance costs.
Phase 1— Conceptual Plannino and Desion Develooment
1.0 Preliminary Engineering
1.1 Boundary Topographicllnformational Survey: Provide surrey In ACAD format. Survey will include
route / topographic and bathymetdc survey of Schumann Drive from Sunburst Trail to a point
approximately 125' south of the waterway, and a survey of the Schumann waterway, from a point
125' east of Schumann Drive to a point 125' west of Schumann Drive.
1.2 Geotechnical investigation: Perform soil borings and geotechnicel report to support the design
and construction of the improvements, including:
-two 20' deep borings in the vicinity of the new culvert installation
-two pavement core borings near the limits of the Schumann Drive pavement reconstruction.
1.3 Ecological consultation
SBS will retain and coordinate the work of its Environmental consultant as necessary for design
and permitting requirements. Preliminary environmental consulting include during the conceptual
planning phase Includes wetland jurisdictional line determination, and assessment of the existing
environmental resources, and consulting with expert to establish permitting thresholds and
requirements, and review of conceptual plan to determine probable impacts and mitigation
requirements-,
1.4 Meeting with diem to discuss conceptual planning — culvert type, location, elevation, min.
hydraulic capacity requirements, and meet on -site to discuss same and identify specific design
ideas and constntctability, concerns. (Note: the city has will determine the hydraulic capacity
requirements, based on modeling by others, and provide data/ documentation to SBS for use/
reference to assist in the appropriate culvert size).
1.5 Pre -Application: Discuss with jurisdictional agendas include SJRWMD and FDEP authorities,
present supporting document and exhibits, and ascertain/confirm permitting requirements.
1.6 Conceptual Plan Preparation:
a. Request and obtain drawings and maps of record / as-builts of record from IRC utilities,
other utility providers, city public works, and other applicable agencies to ascertain the
approximate location of existing utility and drainage infrastructure within the limits of the
work.
b. Prepare a conceptual development plan of the waterway and road ROW improvements
incorporating the survey , maps and as-builts, and existing site conditions.
C. Coordinate with the City of Sebastian Public Works departments to determine any
additional infrastructure improvements and determine necessary construction required.
d. Submit plans to staff for review and comment.
Phase II— Final Deal T' Construction Documents, and Pennittino
2.0 - "final Engineering
Final-Constmctlon Plans: Based on the approved Conceptual plan, formal engineering plans of
the waterway and road ROW improvements plan will be prepared, including the box culvert plan,
details and specifications, requisite mad and surface drainage reconstruction, waterway
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embankment grading and stabilization, utility conflict resolutions, and other pertinent
requirements, all in accordance with the City of Sebastian's Land Development Regulations,
FOOT standards, and City Public work's departments requirements. This submittal will include
the following required elements:
a. An engineering construction plan (for permitting and construction purposes) depicting in
more detail, features as developed on the conceptual plan, incorporating all existing
information readily available, including surveys, record drawings, aerials, maps and
documents, etc, and on -site observations. The plan will include proposed and existing
site data and conditions, includirg establishment of a baseline of construction,
dimensional layout, grading and cross sections of the water way and roadway and the
culvert crossing, appropriate construction details and specifications.
b. Prepare SWPPP to meet the FDEP NOI requirements
c. Prepare conceptual MOT plan
3.0 Permitting
3.1 Ecological Permitting Assistance
Prepare an environmental assessment and impact report to support the SJRWMD ERP
permit (General permit 62-330.443) and FDEP 404 permit application and Federal permit
(Nationwide Permit 14) requirements. The report will address existing resources and
proposed impacts to wetlands and surface waters, including the delineation of wetlands,
justification of impacts and avoidance and minimization documentation (and for federal
permit 404, an alternative analysis), and supporting graphics. Consultant will include up
to two on -site field meetings with jurisdictional agencies
The scope herein assumes that the project will quality for the above listed permits, that
impacts to wetlands are temporary and less than 0.50 acres, and mitigation will not be
required.
3.2 Construction plans, engineering calculations and reports, and supporting documentation will be
submitted to the appropriate agencies for the following construction permits:
a. SJRWMD (General permit 62-330.443)
b. FDEP 404 (federal permitting determination and Nationwide Permit 14)
C. City of Sebastian Public works review and approval
d. IRCDUS utility (conflict resolution) relocation / reconstruction)— if required
e. FDEP water and sewer utility (conflict resolution)
3.2 Follow up with permitting agencies via telephone, e-mail or written correspondence. Review and
address and review comments and revise the plans accordingly. Resubmit as required.
3.3 Upon issuance of the above permits, the construction plan shall be released and construction
may commence with site work.
Phase III — Construction Contract Procurement. Inspections and Construction Administration
4.0 Contract Administration and Inspections
4.1.4.3 Bidding / Contract Procurement: WA
4.4 Contract Administration and Inspections: The engineer will coordinate the responsibility for
document review, meeting attendance, and inspections with civil engineer and other consultants.
1. Coordinate and attend pre -construction meetings (4)'
2. Attend progress meetings with contractor (bi-weekly) (6r
3. Review shop drawings (1)•
4. Review contractors pay requests (4)'
5. Periodic inspections of the site work (4+4 week = 48)`
6. Substantial completion inspection / punch list (2) (4)•
7. Review as-buitis for adequacy and completeness (2r
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8. Final inspection/final completion determination (2)•
9. Prepare final certification submittals for site permits (1)•
10.Changes to Work: Oversee changes to work, field directives, minor plan changes,
assist with preparation of construction change orders.
Estimate manhours. Assume 8 weeks of construction.
4.5 Final certficetions are required by condition of issuance of most permits and will be prepared
based on satisfactory review of surveyed as•builts (by others) and construction inspection by the
engineer.
A. As -built plans will be prepared by the contractor and the contractors surveyor in
accordance with the construction specifications, and/or additional Information provided
by the engineer's Inspector.
B. The field information provided by surveyor and contractor is not included in the
proposal and will be Included in the construction specifications as a requirement of the
contractor to provide surveyed as-buifts in accordance with applicable agency
requirements and permit conditions.
5.0 Additional Services
6A The work is proceeding under the assumption that the project will:
A. Qualify for SJRWMD ERP permit (General permit 62-330.443) and FDEP 404 permit
application and Federal permit (Nationwide Pent 14), and that there will be no mitigation
required. If impacts to resources require additional permitting or more rigorous permit types,
the scope and fee shall change to reflect the additional work
B. Require no more than 260 If of road ROW re -construction (streets, sidewalks, curbs,
drainage, water, sewer). Re -construction beyond 250 If may require scope and fee changes
to reflect the additional work.
C. Not require the re -construction of seawalls on the north or south banks of Schumann
waterway. Design of seawall structures or other similar structures may require scope and fee
changes to reflect the additional work.
D. Not require the 'excavation or pot -holing" of existing infrastructure. If existing record as -
built data from city, IRC and other jurisdictional agencies do not provide adequate information
to determine the location of existing infrastructure, then the engineer may obtain a proposal
from a qualified and licensed utility contractor to excavate and pot -hole utilities for accurate
determination of utilities. The proposal will be submitted to the city for approval and for a
change to the scope and fee agreement.
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FEE SCHEDULE — EXHIBIT B
PHASE 1—Conceptual Plannino and Desion Development
Section Description
Amount
1.0 Preliminary Engineering
1.1 Survey
$5,000.00
1.2 Gectechnical Investigation
$3,000.00
1.3 Ecological consulting
$4,000.00
1.411.5 Client Discussion/Pre-Application Discussion
$3,000.00
1.6 Conceptual Plan Preparation
$3,000.00
PHASE II -Final D,,Tn. Construction Documents. and Permittinq
2.0 Final ,,Tn.
Final Construction Plans
$8,500.00
3.0 Permitting
Ecological permitting assistance, jurisdictional agency
permit application submittals and responses to RFI(s)
5 0$ . 00.00
PHASE III - Construction Contract Procurement. Inspections and Contract Administration
4.0 Construction Contract Procurement, Inspections and Contract Administration
4.1.4.3Bidding/Contract Procurement
NIA
4.4-4.5 Inspections/Contract Administration/Final Certifications
$6,120.00
(72 hours @ $85 = $6,120; 8 weeks of construction)
5.0 Additional Services (not included)
WA
Reimbursables (estimate only):
$ 6,500.00"
"Reimbursables will be billed direct to the diets at cost or paid direct by the client, and include permit
application fees, prints, copies, mailings/ FedEx, mileage, etc.
Prints - $2.00/sheet
Xerox Copies - $0.151page
Mileage - $0.6251mile
Application Fees —at cost
Other Reimbursables — at cost
The following consultants will be retained by SBS to provide other necessary services. The consultant
fee is included in SBS cost above:
• Surveyor— Meridian Land Surveying
• Ecological Permitting assistance — Ecological consulting of Florida
• Geotechnical engineering— KSM Engineering & Testing, Inc.
Invoices shall be submitted monthly, and the invoice amount shall be in proportion to the percentage of
the Scope of Work complete. All payments must be received by the Engineer within 30 days of the date
of an invoice. .
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SE�T�N
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: September 28, 2022
Agenda Item Title: Approve Schulke, Bittle & Stoddard's Consultant Service Agreement to
design Schumann Drive Culvert Box Replacement
Recommendation: The Stormwater division recommends the approval of Schulke, Bittle &
Stoddard, LLC's proposal for consulting service agreements to provide surveying, design, and construction
administration for a replacement box culvert at the crossing of Schumann Drive over the Schumann
Waterway for a total of S44,120.
Background: The existing drainage culvert at Schumann Drive connecting the Bast and
West sides of the Schumann Waterway is in disrepair and provides inadequate hydraulic capacity for
stormwater runoff to pass under Schumann Drive. A new box culvert is proposed to provide adequate
hydraulic capacity and to ensure long term operation of the waterway system while minimizing future
maintenance costs. The need for this project was discussed at previous a City council meeting and it was
approved to use federal aid provided to the City in the American Rescue Plan Act for this drainage
improvement. On approval of the Consulting Services Agreement Schulke, Bittle & Stoddard can begin
surveying of the area, followed by design, construction documents, permits, and construction administration
once the project has been bid for construction. Their services will include design for the new box culvert, as
well as necessary reconstruction of portions of Schumann Drive as well as any utility relocation, if necessary.
If Agenda Item Requires Exnenditure of Funds:
Budgeted Amount: $750,000
Total Cost: $44,120
Funds to Be Utilized for Appropriation: American Rescue Plan Act
Attachments:
1. Continuing Service Agreement
2. Preliminary Concept Sketch
Administrative Services Departmen evieW4Vc.,,, JtILn, l
City Attorney Review:
Procurement Division Rev, , if applicable.
City Manager Authorization:
/� Y
Date: % staljiZ