HomeMy WebLinkAboutAirport - CSA -10 Construction Services Runway 5-23CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
Infrastructure Consulting and Engineering, Inc. (ICE)
5500 W. Idlewild Ave Suite 115, Tampa, FL 33634
Work Authorization No: CSA - # 10
Proiect Title: Construction Services for Runway 5-23 Rehabilitation
IT IS AGREED to undertake the following work in accordance with the provisions of the Infrastructure Consulting & Engineering Master
Agreement entitled "Non -Exclusive Agreement for Continuing Professional Engineering Consulting Services" Dated October 27. 2021.
Description of Assignment:
Infrastructure Consulting and Engineering will provide professional construction engineering and inspection services for the
rehabilitation of Runway 5-23 at Sebastian Municipal Airport. This scope represents the construction efforts for the administration of the
contract, daily inspection, oversight of the contractor's installation, acceptability of work, and project records and closeout documents in
accordance with Federal Aviation Administration grant assurance requirements. The project will include pavement milling and overlay of
runway and partial connectors, new markings, installation of Runway End Identifier Lights (REILs), and replacing quartz MIRL with
LED's. The selected contractor for the work is Ranger Construction.
1. Construction Administration
See attached scope and fee
2. Construction Inspection
See attached scope and fee
3. Contract Administration
N/A
4. Vendor's Responsibility (include estimated hours, if applicable)
Description
Estimated Hours I
14.1 Bidding Services
76
14.2 Construction Administration
549
14.3 Construction Inspection (Resident Project Representative (RPR)
1050
14.4 Subconsultants
N/A
5. Pricing
Description
Quantity
Contracted Unit Price
TOTALS
4.1 Bidding Services
1
$12,895
$12,895
14.2 Construction Administration
1
$91,580
$92.080
14.3 Construction Inspection - Straight Time
840
$124.60
$104.664
14.3 Construction Inspection - Ovedime
210
$186.90
$39,249
4.4 Quality Control Testing
1
N/A
$29,830
14.4 Electncal Engineering Construction Administration
1
N/A
$8,990
6. Deliverables Provided to the City (surveys, Flans, etc.)
I Description
I
Quantity
I
I a. Reports, Closeout Package
1
1
Basic of Compensation/Period of Services:
The above referenced description for CSA # will be performed for a lump sum fee in the amount of $287,708.00.
AGREED:
V R:
Date: 6 - 30.13
Doug H5&recht
Infrastructure Consulting & Engineering
Attest:
6"_a .Z
nette Williams, MMC, City Clerk
CIT F SEBASTIA .
iffrian-gento
Interim City Manager
Date:
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
Jeri fifer Cockcroft, City Attorney
MUN
Ri
RUNWAY "5-23" REHABILITATION
BIDDING SERVICES,
CONSTRUCTION MANAGEMENT,
AND
INSPECTION SERVICES SCOPE & FEE
INFRASTRUCTURE
CONSULTING & ENGINEERING
5550 W. IDLEWILD AVENUE,
SUITE 115,
TAM PA, FL 33634
1E
INFRASTRUCTURE
f(ASUiM[ISF ANFRIYG
EXHIBIT "A"
SCOPE OF WORK
FBAST"
MUNICIPAL AIRPORT
RUNWAY "5-23" REHABILITATION
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
Project Description
The City of Sebastian and the Sebastian Municipal Airport (CITY) intends to rehabilitate Runway
"5-23" to improve pavement conditions and to conduct improvements to the lighting system by
replacing all quartz MIRL runway edge and end lights with LED, PAPI's control panel enclosures,
and Installation of new REIL's for both ends of the runway. Infrastructure Consulting and
Engineering will provide construction administration and inspection services for this project at
Sebastian Airport. The runway is 4,023 feet long and 75 feet wide flexible pavement runway that
shows some pavement distresses including longitudinal and transverse cracks that have started
raveling, some minor fatigue cracking, few depressed areas, and a localized rutting runway. The
pavement Classification Number (PCN) for this runway is 6/F/B/Y/T. New pavement will allow for
the correction of any deficiencies in the runway grade and provide a new pavement surface free
of rutting and loose aggregate. This will extend the usable life of the existing runway pavement
and provide a surface meeting or exceeding FAA grading requirements.
This scope and fee for services provided by Infrastructure Consulting and Engineering (ICE) will be
for Construction Grant Services, and Construction Engineering & Inspection for said project.
Construction Inspection shall consist of a full time (50 hours per week) Resident Project
Representative (RPR). The construction duration estimated for this project is 120 calendar days.
Grant Services
The consultant will prepare a grant application to the FAA after bids are received and a bid award
made. During the project ICE will submit construction status reports to FAA & FDOT Upon
completion ICE will submit all required project documentation to agencies.
Task1. Bidding & Award Services
The Consultant shall perform general coordination with the City and Bidders and will:
o Maintain project FTP site. Distribute Plans and specifications to potential bidders.
o Prepare for and attend the Pre -Bid Conference.
o Prepare and distribute addenda as necessary.
o Attend the bid opening.
o Assist the City in tabulating and evaluating bids; and
o Assist the City with the re -bid of the project if the City rejects the bids for any reason. This
work will be performed as an additional service requiring a negotiated contract.
03/22/2023 Page A -I ofA-3
o Prepare and submit Grant Application to the FAA; and
o Assist in the contract award and preparation of construction contract documents (to the
FAA's requirements).
7ask2. Construction Engineering Services
CONSULTANT'S Engineer will perform general coordination with the CITY, FDOT, FAA,
Subconsultants, Contractor, and subcontractors. Engineer will monitor Contractor's progress,
ensure Contractor's compliance with Plans and Specification during the construction phase and
will:
o prepare for and attend the Pre -Construction Conference and prepare meeting minutes.
o Preparation of the construction management plan
o review shop drawings / submittals and coordinate subconsultants' review of shop
drawings;
o maintain submittal log with item status updated continuously;
o review pay applications, payrolls, schedules, and DBE expenditure reports;
o coordinate Quality Assurance Testing;
o review Quality Assurance and Quality Control test results;
o make periodic site visits to monitor progress and review any issues with construction;
o attend bi-weekly construction progress meetings via teleconference and prepare meeting
minutes;
o coordinate and/or review and respond to Requests for Information (RFIs);
o make clarifications of the construction plans to the Contractor;
o interpret the contract for the CITY, RPR, and Contractor,
o monitor the construction schedule and the Contractor's progress;
o review and prepare change orders, if necessary;
o perform final inspection with CITY, RPR(s), Contractor and FAA and / or any other necessary
agencies;
o perform punchlist completion verification inspection with the CITY;
o review record drawings prepared by the Contractor and submit them to the CITY,
o review contract closeout documents submitted by the Contractor;
o prepare DBE reporting form;
o prepare final summation of all Quality Assurance Testing results;
o prepare final closeout books for submittal to the CITY, FAA, and FDOT, and
o submit final report to FAA and assist CITY with close out of grant.
The CONSULTANT will manage the construction contract for the CITY and maintain project record
documentation. The CONSULTANT will be an extension of the CITY, assisting the CITY and
providing up to date information on the project as may be needed throughout the project
duration. Management of the contract will also include preparing final project documentation
including contractor warrantees, release of liens, consent of surety, and other City required forms.
Closeout documents shall also include as-builts, pay requests, change orders, final project
03/22/2023 Page A-2 of A-3
quantities and costs, copies of submittals, summation of all QA testing results, photo logs, and a
project narrative.
Task3: Construction Inspection
CONSULTANT will provide one (1) full time Resident Project Representative (RPR) for site work
and overall project accountability. The RPR shall:
o be on site daily to monitor the progress of the project and be able to assist the Airport
Manager for the project when needed;
o serve as a direct liaison between the Contractor and the Airport Manager and the Engineer;
o coordinate construction activities with the Contractors / Subcontractors;
o assist with the coordination and scheduling of quality assurance testing for the project;
o inspect the site work to verify it is in accordance with the plans and specifications;
o notify Engineer of defective work or materials and make recommendation for corrective
action(s);
o review progress schedules with work completed;
o field verify and measure daily quantities for pay requests;
o maintain daily project diary, photo log, and record drawings;
o review and document siltation device inspections and recommendations;
o perform Contractor's employee interviews to meet Davis -Bacon Act (29 CFR Part 5)
requirements;
o assist the CITY with DBE requirements;
o conduct weekly progress construction meetings; and
o maintain project records for submittal to the CITY and FAA.
QualityAssurance Testing
The CONSULTANT shall employ the services of a qualified geotechnical firm to conduct Quality
Assurance testing for the project. This will include materials testing for assurance that the
Contractor's methods, materials, and techniques have produced a quality finished product that
will meet the requirements of the plans and specifications. These tests shall include all
requirements to meet FAA, CITY or FDOT specifications including such items as asphalt placement,
earthwork and base course density testing, concrete testing, and other tests as required in the
contract documents.
03/22/2023 Page A-3 of A-3
CCQ ST S*1 UW SEBASTIAN MUNICIPAL AIRPORT/ CITY OF SEBAST, FLORIDA
J•—'_" �"�`I RUNWAY "5-23" RE HABILITATION
EXHIBITMUNICIPAL
INFRASTRUCTURE
AIRPORT MANHOUR AND FEE ES71MATE
AL.CONSULTING & ENGINEERING
FEE SUMMARY SHEET
Task 1 Task 2 TOTAL
Bidding & Award Construction Engineering
CLASSIFICATION RATES i
HOURS HOURS I
Principal
$250.00
7
9
$4,000.00
Sr. Project Manager
$215.00
23
106
$27,735.00
Project Manager
$195.00
2
94
$18,720.00
Senior Engineer
$195.00
10
72
$15,990.00
Engineer
$165.00
14
146
$26,400.00
Sr. Designer
$135.00
2
12
$1,890.00
Designer
$100.00
2
10
$1,200.00
Technician
$85.00
2
48
$4,250.00
Administrative
$65.00
14
52
$4,290.00
TOTAL HOURS
76
549
Total Fee
$12,895.00
$91,580.00
$104,475.00
DIRECT EXPENSES
$500.00
Total Fee (Lump Sum)
$104,975.00
Task 3
Construction Inspection
ASSIFICATION
Di eo Salary Cost
HOURS
NOT TO EXCEED COSTS
$143,913.00
S 143,913.00
S
SUBCONSULTAWS (Lump Sum)
Terracon (QA Testing) • $29.830.00 $29.830.00
OHMEGA (Electrical) - $8,990.00 $8,990.00
TOTAL SUBCONSULTANTS=
$38,820.00
CONSTRUCTION ENGINEERING $143,795.00
CONSTRUCTION INSPECTION NOT TO EXCEED COSTS $143,913.00
'TOTAL•: 11
Page B-1
SEBASTIAN MUNICIPAL AIRPORT/ CITY OF SEBASTIAN, FLORIDA
$EST_" RUNWAY "5-23" REHABILITATION
EXHIBIT B INFRASTRUCTURE
MUNICIPAL AIRPORT MANHOUR AND FEE ESTIMATE CONSURNG & ENGINERNG
Coordinate Bidding
t2
2
Prepare Pre -Bid Conference Agenda
1
12 ..
Conduct Pre -Bid Conference
5
Minutes to Pre -Bid Conference
t
Answers to Bidders/Issue Addenda
t
6
4 4 2 2
Attend Bid Opening
2
2
Review Bids for Responsiveness
1
1
4
Certified Bid Tabulation
2
2 2
--FepaTe-alRt]LnMIrF vurant M
Sponsor certifications
1
2
4
Cooridnation with Owner
1
1
Total Hours:
7
23
2 10 14 2 2 2
2 7
2 7
5
2 5
2 21
4
2 8
2 8
2 9
2
14 76
Page B-2
SEBASTIAN MUNICIPAL AIRPORT/ CITY OF SEBASTIAN, FLORIDA
SEBASTIAN
RUNWAY "5-23" REHABILITATION
EXHIBIT B INFRASTRUCTURE
MUNICIPAL AIRPORT
MANHOUR AND FEE ESTIMATE A.CONSULTING & ENGINEERING
Task 2- Construction Engineering
Item/Task Description
Total Hows
General Coordination with the City/Airport
2
4
4
10
Project Management
2
8
8
2
20
General Coordination with the Contractor and
_
8
8
2
18
Inspector
Pre -Construction Conference Agenda
1
2
4
2 _
9
Pre -Construction Conference
4
4
1
9
Pre -Construction Conference Minutes
1
2
2
S
Review Shop Drawings/Submittals
4
4
8
24
4
44
Review Pay Applications
4
16
4
2 y
26
Review Payrolls, DBE reports, EEO reports
2
8
16
2
2
30
Review Test Results
8
16
4
28
Construction Meetings (bi-weekly via
10
10
10
10
40
teleconference)
Engineer's Periodic Site Visits (6 Visits)
32
8
8
—
48
Review and Respond to RFI's
2
16
8
8
34
Prepare Change Orders
2
_
4
4
4
14
Substantial Completion Inspection/ Punch List
1
21
items
4
4
4
8
Final Inspection
4
4
4
1
13
Prepare Record Drewaings
2
16 8
10 24 2
62
Review/ Submit Record Drawings
4
4
4
4
1
17
Review Contractor's Closeout Documents
2
2
2
24 4
2
36
Prepare DBE Reporting Form
2
4
1
7
Closeout Books
1
8
24
24 1
58
Total Hours:
9
106
549
94
72
146 12
10 48 52
Page B-3
�BASTIl�
MUNICIPAL AIRPORT
RUNWAY "5-23" REHABILITATION
RUNWAY"5-23" REHABILITATION
Task 3- Construction Inspection
Budgeted Construction Duration
21 Weeks (120 days plus 4 weeks for punch list)
RESIDENT INSPECTOR RATE SCHEDULE
1) DIRECT SALARY COSTS
Inspector. 21 weeks @ 40 Hrs/Wk @
(Overtime) 21 weeks @ 10 Hrs/Wk @
TOTAL DIRECT SALARY:
2) LABOR X 2.8 Multiplier
$44.50 per hour =
$66.75 per hour =
INFRASTRUCTURE
INFRASTRUCTURE
& ENGINEERING
TOTALS
$37,380
$14,018
$51,398
$143,913.00
Total Construction Inspection = $143,913.00
Page B-4
Exhibit C
AOL
OHMEGA
The Ohmega Group, INC I Ilrilliunt
March 4, 2023
Hamed Jafarian P.E.
Senior Project Manager
IINFRASTRUCTURE
CONSULTING & ENGINEERING
5550 W. Idlewild Ave., Suite 115
Tampa, Florida 33634
Dear Doug,
25 North Market Street i Suite 300A
Jacksonville, Florida 32202
T 904 807 6512
W OhmegaGroup.com
Construction Phase Services for Runway 5-23 Lighting Replacement
at Sebastian -Roseland Municipal Airport (X26)
Proposal for Electrical Engineering Consulting Services
In response to Hamed's request on March 3, 2023, and in response to your immediate needs, we are
pleased to submit this proposal for electrical engineering consulting services for the subject project.
Please review the scope of work for compliance with your objectives. If the scope and fee are satisfactory,
please sign and return a copy of this document to OHMEGA. Receipt of this signed document from
the Client will constitute a notice -to -proceed for the commencement of construction phase services
under the terms of this proposal. Work will not commence without this sieved Dr000sal.
I. Scope of Work
Provide electrical engineering construction phase services as required for the replacement of the existing
runway lighting and circuit cables. The CA scope shall include installation of new REILS and the
replacement of the existing PAPI lamps.
The following tasks will be performed under the terms of this proposal.
A. Construction Administration Services, including:
I. Attend Pre -Construction Conference
2. Response to contractor RFIs
3. Shop drawing review
4. Final inspection & punch list
S. Prepare As -built record drawings
II. Exclusions / Additional Services
The following items are not included in the base Scope of Work:
A. Airfield lighting design
B. Client Changes after Final Documents
•
Oh
ne nrilliont
[Proposal 2023-13 — CA for RW 5-23 @ X26]
III. Fee
OHMEGA proposes to furnish the aforementioned professional consulting services in accordance with
the above conditions for the sum of Eight Thousand Nine Hundred Ninety Dollars (US$ 8,990.00) for
construction phase services.
This proposed fee shall be valid for a period of 30 days from the date of this Agreement. After 30 days,
the fee will be evaluated to compensate for direct labor cost escalations.
TERMS & CONDITIONS
OHMEGA (hereafter referred to as Consultant) shall perform the services outlined in this proposal
letter agreement for the stated fee.
IV. Additional Services
Any required work not covered under the Scope of Work is not covered in this Proposal. All Additional
Services incurred as a result of Client changes will be charged on an hourly basis not to exceed those
indicated in the table below. Additional Services will not be performed by OHMEGA without prior
written authorization from the Client.
Classification
Hourly Rate
Principal Engineer / Project Director
$ 333.10
Sr. VP / Sr. Project Manager
$ 195.36
Sr. Project Manager
$ 162.79
Project Engineer
$ 130.22
Sr. Design Technician / CADD
$ 104.71
Design Technician / CADD
$ 67.02
Office Manager
$ 80.39
Clerical / Admin Asst
$ 58.03
V. Reimbursable Expenses
All reimbursable expenses incurred during the performance of the Scope of Work will be invoiced as
charged at a multiplier of I .I during the first 30 days of the invoice. After 30 days, this shall be subject
to the 1.5% late payment charge as outlined in Section XII. These expenses may include reproducibles
such as blueprints, copies, photographs, large format plots as well as courier, mail, etc. Reimbursable
expenses include actual expenses incurred by OHMEGA directly or indirectly in connection with the
project
VI. Standard of Care
The Consultant's services shall be performed in a manner consistent with that degree of skill and care
ordinarily exercised by practicing design professional performing similar services in the same locality, at
the same site and under the same or similar circumstances and conditions. The Consultant makes no
other warranties, expressed or implied, with respect to the services rendered hereunder.
VII. Design Professional Indemnity
The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client,
its officers, directors and employees (collectively, Client) against all damages, liabilities or costs, including
reasonable attorneys' fees and defense costs, to the extent caused by the Consultants negligent
performance of professional services under this Agreement and that of its subconsultants or anyone for
[Proposal 2023-13 — CA for RW 5-23 @ X26]
whom the Consultant is legally liable.
The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Consultant,
its officers, directors, employees and subconsultants (collectively, Consultant) against all damages,
liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the
Client's negligent acts in connection with the Project and the acts of its contractors, subcontractors or
consultants or anyone for whom the Client is legally liable.
Neither the Client nor the Consultant shall be obligated to indemnify the other party in any manner
whatsoever for the other parry's own negligence or for the negligence of others.
Notwithstanding the foregoing agreement to indemnify and hold harmless, the parties expressly agree
that the Consultant has no duty to defend the Client from and against any claims, causes of action, or
proceedings of any kind.
In no event shall the indemnification obligation extend beyond the date when the institution of legal or
equitable proceedings for professional negligence would be barred by an applicable statute of repose or
statute of limitations.
Vill. Limitation of Liability
To the fullest extent permitted by law, the total liability in the aggregate, of Consultant and Consultant's
officers, directors, employees, agents, and independent professional associates, and any of them, to Client
and any one claiming by, through or under Client, for any and all injuries, claims, losses, expenses, or
damages whatsoever arising out of or in any way related to Consultant's services, the project or this
Agreement, from any cause or causes whatsoever, including but not limited to, the negligence, errors,
omissions, strict liability, breach of contract, misrepresentation, or breach of warranty of Consultant or
Consultant's officers, directors, employees, agents, and independent professional associates, and any of
them, shall not exceed the total compensation received by Consultant under this Agreement or the total
sum paid on behalf of or to the Consultant by the Consultant's insurers in settlement or satisfaction of
Owner's claims under the terms and conditions of Consultant's insurance policies applicable thereto,
whichever is greater.
IX. Third -Party Beneficiaries
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the Client or the Consultant. The Consultant's services under this
Agreement are being performed solely for the Client's benefit, and no other party or entity shall have
any claim against the Consultant because of this Agreement or the performance or nonperformance of
services hereunder. The Client and Consultant agree to require a similar provision in all contracts with
contractors, subcontractors, subconsultants, vendors and other entities involved in this Project to carry
out the intent of this provision.
X. Consequential Damages
Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law,
neither the Client nor the Consultant, their respective officers, directors, partners, employees,
contractors or subconsultants shall be liable to the other or shall make any claim for any incidental,
indirect or consequential damages arising out of or connected in any way to the Project or to this
Agreement This mutual waiver of consequential damages shall include, but is not limited to, loss of use,
loss of profit, loss of business, loss of income, loss of reputation and any other consequential damages
that either party may have incurred from any cause of action including negligence, strict liability, breach
of contract and breach of strict or implied warranty. Both the Client and the Consultant shall require
similar waivers of consequential damages protecting all the entities or persons named herein in all
contracts and subcontracts with others involved in this project
XI. Termination
This agreement may be terminated by either party by giving seven (7) days written notice in the event
of substantial failure to perform in accordance with the terms herein by the other party through no fault
3
[Proposal 2023-13 — CA for RW 5-23 @ X26]
of the party initiating the termination. If this Agreement is terminated, the Client shall pay OHMEGA
for the work satisfactorily completed up to the date of termination or suspension. The Client shall
provide for fair notice and opportunity to cure before termination.
XII. Project Delivery Schedule
The Client and Consultant are aware that many factors outside the Consultant's control may affect the
Consultants ability to complete the services to be provided under this Agreement. The Consultant will
perform these services with reasonable diligence and expediency consistent with sound professional
practices.
The Consultant shall prepare and submit for Client approval a schedule for the performance of the
Consultant's services. This schedule shall include reasonable allowances for review and approval times
required by the Client, performance of services by the Clients consultants, and review and approval
times required by public authorities having jurisdiction over the Project. This schedule shall be equitably
adjusted as the Project progresses, allowing for changes in scope, character or size of the Project
requested by the Client, or for delays or other causes beyond the Consultant's reasonable control.
NOTICE OF DELAY
If the Consultant becomes aware of delays due to time allowances for review and approval being
exceeded, delay by the Contractor, the Client, the Clients consultants or any other cause beyond the
control of the Consultant, which will result in the schedule for performance of the Consultant's services
not being met, the Consultant shall promptly notify the Client. If the Client becomes aware of any delays
or other causes that will affect the Consultant's schedule, the Client shall promptly notify the Consultant.
In either event, the Consultant's schedule for performance of its services shall be equitably adjusted.
XIII. Ownership of Documents
All documents produced by OHMEGA under the terms of this agreement are copyrighted solely for
the use on the subject project and shall remain the property of The Ohmega Group and may not be
reused by the Client for any other purpose without the written approval of The Ohmega Group. Where
approved by The Ohmega Group, a reuse fee shall be required prior to the authorized reuse of the
design documents.
XIV. Payment Schedule
Final Payment shall be received no more than Thirty (30) days of the date of the invoice. In the event
Payment is dependent of the Client's receipt of payment from a third party for services herein, Client
may make payment to OHMEGA within the lesser of ten (10) days of receipt of payment from the third
party or within forty-five (45) days of the date of the invoice. Any amounts due, but not paid when due,
will bear a late payment charge of 1.5% per month for all outstanding invoices. These costs are necessary
to cover the interest charges on our corporate line -of -credit and operating expenses to fulfill our financial
obligations. In the event of excessive late payments, OHMEGA may exercise its right to stop work until
payment is received. The Client shall be responsible for all collection fees, court fees and attorney fees
as required to collect outstanding unpaid balances.
XV. Entire Agreement
This Agreement shall be governed by and construed according to the laws of the State of Florida.
This Agreement constitutes the entire and integrated Agreement between the Client and OHMEGA
and supersedes all prior negotiations, representations or agreements, either written or oral. This
Agreement may only be amended, supplemented, modified, or canceled by written instrument by an
authorized representative of each party.
4
[Proposal 2023-13 — CA for RW 5-23 @ X26]
Mark A. Morley, PE, RCDD
President
This is your authorization for OHMEGA to complete the Scope of Work as outlined above according
to conditions of this Proposal.
Acceptance Signed by:
Date:
Print name:
When both parties sign this proposal, this instrument constitutes a legal and binding contract between
the parties under the laws of the State of Florida.
u N. n.�.5 %mr I silo )ooA
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•
OH 1 EGA
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11W fll)9] S." f5570 SH62 S]29) Sa]SO TOTAL
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I TOTALHOURS o IS 0 Z. 0 O wl
I TOTAL DlS SASORf $111C6 .76 $1,915 SOLO 'M. SOM 5000 Sa.S1Af11
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I
I 1 IMe Ilee. I 1
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I 1 .//MMit D 1
I A f>S..Vni o sloow $0.01
1 5 Icw.. o ssoM s[.MI
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I AKTmN In elinprl 0 S300.00 f0.001
I IG. RaN1e a%µ/l.DJya'/�yrl O f[0_M 50.001
I G1rM9�Atl glry 1 4 fISAM moSI
I O �I red Ill0 $059 s711.S51
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TOTALCONSTROCSION ADNIN)LTPGTION PHASI'. (I• IO)
iiim.:e
T L HOUMI
IS
a
a0
O
O
w.00
TOTAL BASIC SERVICES
$8,990.00
NMMART
DIML Clt
S%FSNSFS
I TOTAL
I HOURS
I %OFRL
[O%DESIGN PMSE
SOLO
fOM
f0.00
0
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IMX DESIGN PNASfi
$OM
$000
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Letter of Transmittal
To:
Infrastructure Consulting & Engineering Date:
March 21, 2023
Attention:
Harried Jafarian, P.E.
(hamed.jafarian@ice-eng.com)
Subject:
QA Materials Testing Services Phone No.:
(813) 305-0164
Project:
Sebastian Airport Runway 5-23 Rehab Proposal No.:
PHB231OO7
Sebastian, Florida
Delivery By:
❑ Hand ❑ Regular Mail
❑
DHL
® Attached ❑ Under Separate Cover
❑
Drawings
❑ Letters ❑ Reports
®
Contract/Proposal
❑ Invoice ❑ Maps
®
Fax/ E Mail
Please find the items listed below for the above -referenced project:
Qty Unit Description
1 - - - Materials Testing Estimate (Exhibit A)
1 - - - Agreement for Services
If you did not receive the items listed above or if you have any questions, please do not hesitate to contact us.
Message:
Harried,
As requested, we will provide QA Materials Testing Services for the Sebastian Airport Runway 5-23
Rehab project in Sebastian, Florida for an estimated fee of $29,830.00. A breakdown of the
estimated fee is shown in more detail in Exhibit A — Materials Testing Estimate. If you would like us to
proceed, kindly sign the attached Agreement for Services and return it in its entirety. If you have any
questions, please call me at (772) 343-9787.
Thank you,
El
West Palm Beach
1225 Omar Road
West Palm Beach, Florida 33405
Phone: 561.689.4299
Fax: 561.689.5955
l❑
Fort Lauderdale
3350 NW 531d Street, Suite 105
Fort Lauderdale, Florida 33309
Phone: 954.730.9114
Fax: 954.730.9115
Signed:
Kimberly Roberts
Project Manager
�/
Port St. Lucie
645 NW Enterprise Drive, Suite 107
Port St. Lucie, Florida 34986
Phone: 772.343.9787
Fax 772.343.9404
To// Free 877-643-6832
www.terracon.com
a
Sarasota
8260 Vice Court, Unit B
Sarasota, Florida 34240
Phone: 941.379.0621
Fax: 941.379.5061
Geotechnical — Materials Testing ^ Facilities — Environmental
lrerracon MATERIALS TESTING ESTIMATE
Sebastian Airport Runway 5-23 Rehab
Sebastian, Florida
Task 1: Field Testing Services
Item No.
Item Description Hours/
No. of Quantity
Unit
Trip
Tries
1
Concrete Engineering Technician 5
12 60
Hour
z
- includes hrs for next day cyl pickup
0
Hour
3
Earthwork Engineering Technician
0
Hour
4
TripNehicle Charge
12
Each
5
6
7
8
Item No
z
3
4
5
6
7
8
Item No.
1
z
3
4
Item No.
1
z
3
Task 2: Laboratory Testing Services
Item Description
No. ofUnits
Quantity
unit
Concrete Compressive Strength Testing
4/set
12
Set
Proctor (Standard or Modified)
0
Each
Percent Passing the No. 200 Sieve
1/proctor
0
Each
Limerock Bearing Ratio (LBR)
0
Each
Rate
Proposed Cost
$
65.00
$
3,900.00
$
65.00
$
-
$
65.00
$
-
$
75.00
$
900.00
Sub
-Total
t5
4,800.00
Rate
Proposed Cost
$
75.00
$
900.00
$
130.00
$
-
$
45.00
S
$
320.00
S
1 Sub=Total
$ 900.00
Task 3: Asphalt Plant Testing Services
Description
Hrs/ Trip No. of Quantity
Unit
Rate
Proposed Cost
J,
Asphalt Plant Technician
10 20 200
Hour
$ 85.00
$ 17,000.00
TripNehicle Charge
20
Each
$ 75.00
$ 1,500.00
S`ub=Total
$ 18,500.00
Task 4: Coordination, Engineering 8r Reporting Services
Description
Quantity
Unit
Rate
Proposed Cost
Principal Engineer
10
Hour
$ 185.00
$ 1,850.00
Project Manager
20
Hour
$ 150.00
$ 3,000.00
Administrative Support
12
Hour
$ 65.00
$ 780.00
Sub -Total $ 5,630.00
Total Estimated Cost: 1 $ 29,830.00
Terracon Consultants, Inc.
645 NW Enterprise Drive, Suite 107
Port St. Lucie, Florida 34997 Exhibit A
iFrerracom-
Reference Number. PHB231007
AGREEMENT FOR SERVICES
This AGREEMENT is between Infrastructure Consulting & Engineering, PLLC ("Cllent") and Terracon Consultants, Inc. ("Consultant") for Services to be
provided by Consultant for Client on the Sebastian Airport Runway 5-23 Rehab project ("Project"), as described in Consultant's Proposal dated 03/21/2023
("Proposal"), including but not limited to the Project Information section, unless the Project is otherwise described in Exhibit A to this Agreement (which
section or Exhibit is incorporated into this Agreement).
1. Scope of Services. The scope of Consultant's services is described in the Proposal, Including but not limited to the Scope of Services section
("Services"), unless Services are otherwise described in Exhibit B to this Agreement (which section or exhibit is incorporated into this Agreement).
Portions of the Services may be subcontracted. Consultant's Services do not include the investigation or detection of, nor do recommendations in
Consultant's reports address the presence or prevention of biological pollutants (e.g., mold, fungi, bacteria, viruses, or their byproducts) or occupant
safety issues, such as vulnerability to natural disasters, terrorism, or violence. if Services include purchase of software, Client will execute a separate
software license agreement. Consultant's findings, opinions, and recommendations are based solely upon data and information obtained by and
furnished to Consultant at the time of the Services.
2. Acceptance/ Termination. Client agrees that execution of this Agreement is a material element of the consideration Consultant requires to
execute the Services, and if Services are initiated by Consultant prior to execution of this Agreement as an accommodation for Client at Client's
request, both parties shall consider that commencement of Services constitutes formal acceptance of all terms and conditions of this Agreement.
Additional terms and conditions may be added or changed only by written amendment to this Agreement signed by both parties. In the event Client
uses a purchase order or other form to administer this Agreement, the use of such form shall be for convenience purposes only and any additional or
conflicting terms it contains are stricken. This Agreement shall not be assigned by either party without prior written consent of the other party. Either
party may terminate this Agreement or the Services upon written notice to the other. In such case, Consultant shall be paid costs incurred and fees
earned to the date of termination plus reasonable costs of closing the Project.
3. Change Orders. Client may request changes to the scope of Services by altering or adding to the Services to be performed. If Client so requests,
Consultant will return to Client a statement (or supplemental proposal) of the change setting forth an adjustment to the Services and fees for the
requested changes. Following Client's review, Client shall provide written acceptance. If Client does not follow these procedures, but instead directs,
authorizes, or permits Consultant to perform changed or additional work, the Services are changed accordingly and Consultant will be paid for this work
according to the fees stated or its current fee schedule. If project conditions change materially from those observed at the site or described to
Consultant at the time of proposal, Consultant is entitled to a change order equitably adjusting Its Services and fee.
4. Compensation and Terms of Payment. Client shall pay compensation for the Services performed at the fees stated in the Proposal, including
but not limited to the Compensation section, unless fees are otherwise stated in Exhibit C to this Agreement (which section or Exhibit is incorporated
into this Agreement). If not stated in either, fees will be according to Consultant's current fee schedule. Fee schedules are valid for the calendar year in
which they are issued. Fees do not include sales tax. Client will pay applicable sales tax as required by law. Consultant may invoice Client. at least
monthly and payment is due upon receipt of invoice. Client shall notify Consultant in writing, at the address below, within 15 days of the date of the
invoice if Client objects to any portion of the charges on the Invoice, and shall promptly pay the undisputed portion. Client shall pay a finance fee of
1.5% per month, but not exceeding the maximum rate allowed by law, for all unpaid amounts 30 days or older. Client agrees to pay all collection -related
costs that Consultant incurs, including attorney fees. Consultant may suspend Services for lack of timely payment. It is the responsibility of Client to
determine whether federal, state, or local prevailing wage requirements apply and to notify Consultant if prevailing wages apply. If it is later determined
that prevailing wages apply, and Consultant was not previously notified by Client, Client agrees to pay the prevailing wage from that point forward, as
well as a retroactive payment adjustment to bring previously paid amounts in line with prevailing wages. Client also agrees to defend, indemnify, and
hold harmless Consultant from any alleged violations made by any govemmental agency regulating prevailing wage activity for failing to pay prevailing
wages, including the payment of any fines or penalties.
S. Third Party Reliance. This Agreement and the Services provided are for Consultant and Client's sole benefit and exclusive use with no third party
beneficiaries Intended. Reliance upon the Services and any work product is limited to Client, and is not intended for third parties other than those who
have executed Consultant's reliance agreement, subject to the prior approval of Consultant and Client.
6. LIMITATION OF LIABILITY. CLIENT AND CONSULTANT HAVE EVALUATED THE RISKS AND REWARDS ASSOCIATED WITH THIS
PROJECT, INCLUDING CONSULTANT'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE TO ALLOCATE CERTAIN OF THE
ASSOCIATED RISKS. TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY OF CONSULTANT (AND ITS
RELATED CORPORATIONS AND EMPLOYEES) TO CLIENT AND THIRD PARTIES GRANTED RELIANCE IS LIMITED TO THE GREATER OF
$50,000 OR CONSULTANT'S FEE, FOR ANY AND ALL INJURIES, DAMAGES, CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY
AND EXPERT FEES) ARISING OUT OF CONSULTANT'S SERVICES OR THIS AGREEMENT. PRIOR TO ACCEPTANCE OF THIS AGREEMENT
AND UPON WRITTEN REQUEST FROM CLIENT, CONSULTANT MAY NEGOTIATE A HIGHER LIMITATION FOR ADDITIONAL
CONSIDERATION IN THE FORM OF A SURCHARGE TO BE ADDED TO THE AMOUNT STATED IN THE COMPENSATION SECTION OF THE
PROPOSAL. THIS LIMITATION SHALL APPLY REGARDLESS OF AVAILABLE PROFESSIONAL LIABILITY INSURANCE COVERAGE,
CAUSE(S), OR THE THEORY OF LIABILITY, INCLUDING NEGLIGENCE, INDEMNITY, OR OTHER RECOVERY. THIS LIMITATION SHALL NOT
APPLY TO THE EXTENT THE DAMAGE IS PAID UNDER CONSULTANT'S COMMERCIAL GENERAL LIABILITY POLICY.
7. Indemnity/Statute of Limitations. Consultant and Client shall indemnify and hold harmless the other and their respective employees from and
against legal liability for claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are legally determined to be
caused by their negligent acts, errors, or omissions. In the event such claims, losses, damages, or expenses are legally determined to be caused by the
joint or concurrent negligence of Consultant and Client, they shall be borne by each party in proportion to its own negligence under comparative fault
principles. Neither party shall have a duty to defend the other party, and no duty to defend is hereby created by this indemnity provision and such duty
is explicitly waived under this Agreement. Causes of action arising out of Consultant's Services or this Agreement regardless of cause(s) or the theory
of liability, Including negligence, indemnity or other recovery shall be deemed to have accrued and the applicable statute of limitations shall commence
to run not later than the date of Consultant's substantial completion of Services on the project.
8. Warranty. Consultant will perform the Services in a manner consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing under similar conditions in the same locale. EXCEPT FOR THE STANDARD OF CARE PREVIOUSLY STATED,
CONSULTANT MAKES NO WARRANTIES OR GUARANTEES, EXPRESS OR IMPLIED, RELATING TO CONSULTANT'S SERVICES AND
CONSULTANT DISCLAIMS ANY IMPLIED WARRANTIES OR WARRANTIES IMPOSED BY LAW, INCLUDING WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
9. Insurance. Consultant represents that it now carries, and will continue to carry: (1) workers' compensation insurance in accordance with the laws of
the states having jurisdiction over Consultant's employees who are engaged in the Services, and employer's liability insurance ($1,000,000); (ii)
commercial general liability insurance ($2,000,000 occ / $4,000,000 agg); (III) automobile liability insurance ($2,000,000 B.I. and P.D. combined single
limit); (iv) umbrella liability ($5,000,000 occ / agg); and (v) professional liability insurance ($1,000,000 claim / agg). Certificates of insurance will be
provided upon request. Client and Consultant shall waive subrogation against the other party on all general liability and property coverage.
Page 1 of 2 Rev. 11-22
iFrerracort-
Reference Number. PHS231007
10. CONSEQUENTIAL DAMAGES. NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR LOSS OF PROFITS OR REVENUE; LOSS OF
USE OR OPPORTUNITY; LOSS OF GOOD WILL; COST OF SUBSTITUTE FACILITIES, GOODS, OR SERVICES; COST OF CAPITAL; OR FOR
ANY SPECIAL, CONSEQUENTIAL, INDIRECT, PUNITIVE, OR EXEMPLARY DAMAGES.
11. Dispute Resolution. Client shall not be entitled to assert a Claim against Consultant based on any theory of professional negligence unless and
until Client has obtained the written opinion from a registered, independent, and reputable engineer, architect, or geologist that Consultant has violated
the standard of care applicable to Consultant's performance of the Services. Client shall provide this opinion to Consultant and the parties shall
endeavor to resolve the dispute within 30 days, after which Client may pursue its remedies at law. This Agreement shall be governed by and construed
according to Kansas law.
12. Subsurface Explorations. Subsurface conditions throughout the site may vary from those depicted on logs of discrete borings, test pits, or other
exploratory services. Client understands Consultant's layout of boring and test locations is approximate and that Consultant may deviate a reasonable
distance from those locations. Consultant will take reasonable precautions to reduce damage to the site when performing Services; however, Client
accepts that invasive services such as drilling or sampling may damage or alter the site. Site restoration is not provided unless specifically Included in
the Services.
13. Testing and Observations. Client understands that testing and observation are discrete sampling procedures, and that such procedures indicate
conditions only at the depths, locations, and times the procedures were performed. Consultant will provide test results and opinions based on tests and
field observations only for the work tested. Client understands that testing and observation are not continuous or exhaustive, and are conducted to
reduce - not eliminate - project risk. Client shall cause all tests and Inspections of the site, materials, and Services performed by Consultant to be timely
and properly scheduled in order for the Services to be performed in accordance with the plans, specifications, contract documents, and Consultant's
recommendations. No claims for loss or damage or injury shall be brought against Consultant by Client or any third party unless all tests and
inspections have been so performed and Consultant's recommendations have been followed. Unless otherwise stated in the Proposal, Client assumes
sole responsibility for determining whether the quantity and the nature of Services ordered by Client is adequate and sufficient for Client's Intended
purpose. Client Is responsible (even if delegated to contractor) for requesting services, and notifying and scheduling Consultant so Consultant can
perform these Services. Consultant is not responsible for damages caused by Services not performed due to a failure to request or schedule
Consultant's Services. Consultant shall not be responsible for the quality and completeness of Client's contractor's work or their adherence to the
project documents, and Consultant's performance of testing and observation services shall not relieve Client's contractor in any way from Its
responsibility for defects discovered In its work, or create a warranty or guarantee. Consultant will not supervise or direct the work performed by Client's
contractor or its subcontractors and is not responsible for their means and methods. The extension of unit prices with quantities to establish a total
estimated cost does not guarantee a maximum cost to complete the Services. The quantities, when given, are estimates based on contract documents
and schedules made available at the time of the Proposal. Since schedule, performance, production, and charges are directed and/or controlled by
others, any quantity extensions must be considered as estimated and not a guarantee of maximum cost.
14. Sample Disposition, Affected Materials, and Indemnity. Samples are consumed in testing or disposed of upon completion of the testing
procedures (unless stated otherwise In the Services). Client shall furnish or cause to be furnished to Consultant all documents and information known
or available to Client that relate to the identity, location, quantity, nature, or characteristic of any hazardous waste, toxic, radioactive, or contaminated
materials ("Affected Materials") at or near the site, and shall Immediately transmit new, updated, or revised information as it becomes available. Client
agrees that Consultant Is not responsible for the disposition of Affected Materials unless specifically provided In the Services, and that Client is
responsible for directing such disposition. In no event shall Consultant be required to sign a hazardous waste manifest or take title to any Affected
Materials. Client shall have the obligation to make all spill or release notifications to appropriate governmental agencies. The Client agrees that
Consultant neither created nor contributed to the creation or existence of any Affected Materials conditions at the site and Consultant shall not be responsible
for any claims, losses, or damages allegedly arising out of Consultant's performance of Services hereunder, or for any claims against Consultant as a
generator, disposer, or arranger of Affected Materials under federal, state, or local law or ordinance.
15. Ownership of Documents. Work product, such as reports, logs, data, notes, or calculations, prepared by Consultant shall remain Consultant's
property. Proprietary concepts, systems, and ideas developed during performance of the Services shall remain the sole property of Consultant. Files
shall be maintained in general accordance with Consultant's document retention policies and practices.
16. Utilities. Unless otherwise stated in the Proposal, Client shall provide the location and/or arrange for the marking of private utilities and subterranean
structures. Consultant shall take reasonable precautions to avoid damage or injury to subterranean structures or utilities. Consultant shall not be
responsible for damage to subterranean structures or utilities that are not called to Consultant's attention, are not correctly marked, including by a utility
locate service, or are incorrectly shown on the plans furnished to Consultant.
17. Site Access and Safety. Client shall secure all necessary site related approvals, permits, licenses, and consents necessary to commence and
complete the Services and will execute any necessary site access agreement. Consultant will be responsible for supervision and site safety measures
for its own employees, but shall not be responsible for the supervision or health and safety precautions for any third parties, including Client's
contractors, subcontractors, or other parties present at the site. In addition, Consultant retains the right to stop work without penalty at any time
Consultant believes it is in the best interests of Consultant's employees or subcontractors to do so In order to reduce the risk of exposure to unsafe site
conditions. Client agrees it will respond quickly to all requests for information made by Consultant related to Consultant's pre -task planning and risk
assessment processes.
PURSUANT TO SECTION 558.0035 OF FLORIDA STATUTES, AN INDIVIDUAL EMPLOYEE
OR AGENT OF CONSULTANT MAY NOT BE HELD INDIVIDUALLY LIABLE.
Client: Infrastructure Consulting & Engineering,
Consultant: Terracon Consultants, Inc. PLLC
By: Date: 3/21 /2023 By: Date:
Name/Title: David T Youngstrom / Office Manager 1 Name/Title: Hamed Jafarlan, P.E. I Senior Project
Manager
Address: 645 NW Enterprise Dr Ste 107 Address: 5550 W. Idlewild Ave Suite 115
Port St Lucie, FL 34886-2261 Tampa, FL 33634
Phone: (772) 343-9787 Fax: (772) 343-8404 Phone: (813) 305-0164 Fax:
Email: Dave.Youngstrom@terracon.com Email: hamed.jafarian@ice-eng.com
Page 2 of 2 Rev. 11-22
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HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetine Date: July 12, 2023
Aeenda Item Title: CSA-10 Work Services Agreement with Infrastructure Consulting and
Engineering, Inc. (ICE) to provide professional engineering services relative to FDOT FM451510-1-94-
01 and FAA X26-SOG-3-12-0145-021-2023, Rehabilitation of Runway 5-23 at Sebastian Municipal
Airport and Authorize the City Manager to Execute the Appropriate Documents
Recommendation: Staff recommends approval of a Work Authorization Form under an
existing Master Agreement to Infrastructure Consulting and Development CSA-10 in the amount of
$287,708.00 and provide authorization for the City Manager to execute appropriate documents.
Backeround: The current Runway 05-23 Pavement Condition Index average is below
69, which falls into a "Fair" rating and is forecasted to continue deteriorating. FAA and FDOT
Maintenance Policies recommend a Major Rehabilitation that will elevate the Runway surface condition
to 100 rating. Infrastructure Consulting & Engineering, Inc., (ICE) is a Continuing Consulting Service
Contractor for Sebastian Municipal Airport under a master agreement executed on October 27, 2021
under which these type services are contemplated. This approval will authorize ICE to oversee the
project for Construction Management and Inspection Services.
Monies for these services are funded in the previously approved FAA Grant covering 90% of the cost,
the FDOT PTGA grant covering 5% and the City covering 5% of the cost.
This Aeenda Item Reouires Exuenditure of Funds: (This Expenditure is already included in the
FAA/FDOT grants previously approved)
Total Budgeted Amount: $287,708.00
Total Cost: FAA 90%= $258,937.20
State 5% = $14,385.40
Local 5% = $14,385.40 Source DST
Attachments:
1. Work Services Agreement CSA-10
2. Exhibit "A' Scope of Work Runway 5-23 Rehabilitation
AL
Administrative Services Dep ent Review:
City Attorney Review:
Procurement Division Review, if applicable: _
City Manager Authorization:
l�
Date: ,2oaJ