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Home My WebLink About23-24 FY (2nd) Draft Annual Budget SeptemberMY OF 5Fj3At!w--1 FIAN, HOME OF PELICAN ISLAND CITY OF SEBASTIANI FLORIDA ANNUAL BUDGET FISCAL YEAR 2023-2024 Draft as of September 13,, 2023 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGETI CnvoF SEB�T�N HOME OF PELICAN ISLAND This Page Intentionally Left Blank CITY OF SE13ASTLA� HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2023-2024 GENERAL FUND Draft as of September 13, 2023 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET+ CmoF SEA r HOME OF PELICAN ISLAND This Page Intentionally Left Blank 2 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET I SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION Amended Org FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Code Description Actual Actual Actual Budget Projected Budget 010001 City Council $ 46,702 $ 55,883 $ 62,725 $ 62,725 $ 57,785 $ 75,895 010005 City Manager 269,335 285,943 309,381 309,381 341,246 342,675 010009 City Clerk 264,887 205,204 223,024 223,024 227,016 358,215 010010 City Attorney 167,044 195,696 271,445 271,445 233,543 252,880 010020 Finance 674,673 656,306 623,297 623,297 598,828 735,002 010021 Management Information Services 511,750 513,329 727,871 727,871 636,125 678,425 010035 Human Resources 0 0 0 231,814 222,052 288,670 010041 Police Administration 1,263,875 1,020,630 875,080 875,080 834,070 972,765 010043 Police Operations 3,308,391 3,461,189 4,123,169 4,123,169 3,910,585 4,497,855 010047 Police Investigations 1,076,622 1,107,742 1,342,060 1,342,060 1,211,592 1,516,215 010049 Police Dispatch 582,845 577,505 750,780 750,780 663,946 863,515 010045 Code Enforcement Division 184,219 187,626 202,567 202,567 144,140 220,385 010052 Roads and Maintenance 963,173 927,720 1,157,409 1,157,409 1,044,977 1,493,815 010054 Fleet Management 202,251 211,926 283,284 283,284 259,535 324,175 010056 Facilities Maintenance 568,181 598,970 804,808 804,808 755,117 805,315 010057 Leisure Services 1,110,021 1,035,794 1,407,371 1,407,371 1,306,227 1,421,860 010059 Cemetery 177,736 179,000 164,323 164,323 171,777 190,375 010080 Community Development 539,290 477,728 716,458 716,458 574,673 803,365 010099 Non -Departmental 976,464 1,025,035 1,300,254 1,300,254 1,295,628 1,696,774 Total General Fund Expenditures $ 12,887,460 $ 12,723,227 $ 15,345,306 $ 15,577,120 $ 14,488,861 $ 17,538,176 Total Revenues and Transfers 12,391,402 13,710,021 15,006,982 14,984,653 15,870,505 17,593,645 Change in Fund Balance $ (496,058) $ 986,794 $ (338,324) $ (592,467) $ 1,381,644 55,469 M I CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET I GENERAL FUND REVENUE DETAIL Code: 001501 Amended Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY23/24 Number Descri[)tion Actual Actual Actual Budget Proiected Budget TAXES 311000 Current Ad Valorem Taxes 3,791,174 4,470,263 4,536,864 5,066,772 5,010,000 6,395,718 311001 Delinquent Ad Valorem Taxes 76,083 63,371 66,069 79,570 65,000 65,000 TOTAL AD VALOREM TAXES 3,867,257 4,533,635 4,602,933 5,146,342 5,075,000 6,460,718 FRANCHISE FEES 313100 Electric Franchise Fees 1,197,996 1,265,127 1,448,916 1,441,986 1,675,000 1,730,000 313700 Solid Waste Franchise Fees 100,099 101,540 103,304 104,803 134,800 100,000 313900 Other Franchise Fees - CNG 18,754 17,862 19,351 20,497 20,800 21,500 TOTAL FRANCHISE FEES 1,316,850 1,384,529 1,571,571 1,567,286 1,830,600 1,851,500 UTILITY SERVICE TAXES 314100 Electric Utility Service Tax 1,799,535 1,839,470 1,934,010 1,938,690 2,206,000 2,280,000 314300 Water Utility Service Tax 316,943 340,851 371,931 375,291 405,000 419,000 314400 Gas Utility Service Tax 12,953 12,386 11,528 12,030 13,500 13,900 314800 Propane Utility Service Tax 39,337 44,400 50,816 53,045 47,900 49,500 314950 CST Revenue Sharing 771,638 793,154 804,481 831,931 830,500 859,500 TOTAL UTILITY SERVICE TAXES 2,940,406 3,030,261 3,172,766 3,210,987 3,502,900 3,621,900 TOTAL TAXES & FRANCHISE FEES 8,124,514 8,948,425 9,347,270 9,924,615 10,408,500 11,934,118 LICENSES AND PERMITS 321000 Business Taxes 78,129 76,351 62,685 78,000 78,000 78,000 321100 Business Tax - Penalties/Transfers 1,435 2,842 3,199 1,500 3,200 3,200 322060 Driveway Permit Fees 37,000 50,155 35,600 35,000 30,000 30,000 322075 Reinspection Fees 420 1,050 1,625 500 1,000 1,000 322080 Right -of -Way Permits 750 1,750 2,254 1,000 2,000 2,000 322100 Land Clearing Permits 13,225 19,400 14,025 15,000 10,000 10,000 322300 Fencing Permits 0 7,200 25,350 10,000 25,000 25,000 322700 Accessory Structure 200 200 300 200 200 200 322900 Other Permits & Fees 1,380 748 2,505 1,500 2,000 2,000 329100 Zoning Fees 7,981 19,841 20,025 10,000 20,000 20,000 329200 Site Plan Review Fees 4,600 9,373 13,125 6,000 6,000 6,000 329300 Plat Review Fees 1,000 2,900 5,950 1,500 5,000 5,000 329400 Plan Checking Fees 2,100 2,550 1,770 2,000 1,000 1,000 329500 Alarm Permits 2,020 1,560 1,230 1,500 1,000 1,000 TOTAL LICENSES AND PERMITS 150,240 195,919 189,643 163,700 184,400 184,400 INTERGOVERNMENTAL REVENUE: FEDERAL GRANTS 331200 Fed Grant -Public Safety 2,944 4,391 6,734 5,000 5,000 5,000 331204 Fed - JAG Grant 15,284 11,458 0 0 0 0 334901 FEMA - Federal Reimb 43,937 0 130,846 0 72,435 0 334902 FEMA - State Reimb 4,872 0 17,780 0 0 0 TOTAL FEDERAL GRANTS 67,037 15,849 155,360 5,000 77,435 5,000 2 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL - CONTINUED Code: 001501 Amended Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY23/24 Number Descrintion Actual Actual Actual Budget Proiected Budget STATE SHARED REVENUES 335120 Municipal Revenue Sharing 670,194 836,884 1,082,592 879,750 1,120,000 1,150,000 335122 8th Cent Motor Fuel Tax 196,566 234,732 284,490 246,330 282,000 292,000 335140 Mobile Home Licenses 14,935 16,597 16,382 16,798 15,900 16,400 335150 Alcohol Beverage Licenses 15,409 16,506 15,458 16,560 13,500 13,900 335180 Local Half -Cent Sales Tax 1,840,936 2,196,503 2,411,886 2,647,530 2,474,700 2,599,338 335200 Police Pension State Shared Revenue 208,645 206,017 227,003 0 0 TOTAL STATE SHARED REVENUES 2,946,685 3,507,239 4,037,811 3,806,968 3,906,100 4,071,638 TOTAL INTER-GOV'T REVENUE 3,013,721 3,523,087 4,193,171 3,811,968 3,983,535 4,076,638 CHARGES FOR SERVICES 341920 Cert. Copying, Record Search 3,830 3,807 3,375 3,800 3,800 3,800 341930 Election Fees 879 366 427 400 400 400 342100 PD Special Services Fees 16,485 23,132 19,312 20,000 20,000 20,000 342102 School Resource Officers 60,720 81,166 94,225 80,000 95,000 95,000 343805 Cemetery Fees 10,483 14,158 15,849 14,000 10,000 14,000 347550 Skate Facility Fees 51 0 0 0 0 0 347551 Pickleball Lighting Fees 0 1,533 2,916 2,500 3,500 3,500 347555 Tennis Facility Fees 15,376 31,437 28,273 25,000 30,000 30,000 347556 County Impact Fees Admin. Fees 13,863 27,834 23,769 15,000 15,000 I5,000 347557 Community Center Rec Revenues 12,026 9,819 9,202 10,000 10,000 10,000 347558 Senior Center Fees 0 0 5,554 7,500 7,500 7,500 349140 RRD-Management Fees 99,076 89,725 92,655 62,431 62,431 67,573 349163 Stormwater-Management Fees 80,555 89,345 90,989 100,088 100,088 110,097 349410 Golf Course -Management Fees 97,185 106,065 106,065 116,672 116,672 122,296 349415 Maintenance Service Fees -GC 0 0 0 500 1,500 1,500 349450 Airport -Management Fees 93,485 116,866 104,041 98,374 98,374 105,057 349455 Maintenance Service Fees -AP 5,477 3,664 6,906 4,000 1,500 1,500 349480 Building Dept Management Fees 49,665 54,632 60,095 66,105 66,105 72,716 349485 Maintenance Services Fees -Bldg Dept. 546 596 919 500 500 500 349601 Cemetery -Management Fees 80,000 85,000 90,000 95,000 95,000 130,000 349620 Administrative Fees -Pension 24,000 24,000 24,000 24,000 24,000 24,000 TOTAL CHARGES FOR SERVICE 663,702 763,143 778,572 745,870 761,370 834,439 FINES AND FORFEITS 351100 Court Fines 16,569 13,343 18,874 13,500 20,000 20,000 351115 Police Education-$2.00 Funds 1,700 1,582 1,430 1,600 1,600 1,600 351140 Parking Fines 645 255 330 300 300 300 354100 Code Enforcement Fines 34,141 22,987 61,672 35,000 45,000 45,000 359000 Other Fines/Forfeits 109 110 124 100 150 150 TOTAL FINES AND FORFEITS 53,164 38,277 82,430 50,500 67,050 67,050 MISCELLANEOUS REVENUE: INTEREST EARNINGS 361100 Interest Income 35,102 11,775 54,011 25,000 135,000 135,000 361105 State Board Interest Earnings 13,070 1,196 4,149 2,000 38,000 38,000 361150 Other Interest 1,371 198 112 500 1,500 1,500 TOTAL INTEREST EARNINGS 49,544 13,170 58,272 27,500 174,500 174,500 5 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL - CONTINUED Code: 001501 Amended Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY23/24 Number Description Actual Actual Actual Bud et Proiected Budeet RENT AND ROYALTIES 362100 Rents and Royalties 17,199 17,393 22,693 28,000 36,000 36,000 362150 Nontaxable Rent 105,867 104,742 141,830 105,000 105,000 105,000 TOTAL RENT AND ROYALTIES 123,067 122,134 164,523 133,000 141,000 141,000 SALE OF FIXED ASSETS 364100 Sale of Fixed Assets 31,014 50,571 102,093 35,000 35,000 35,000 365000 Sale of Surplus Material/Scrap 1,330 6,101 11,533 5,000 5,000 5,000 TOTAL SALES OF FIXED ASSETS 32,343 56,672 113,625 40,000 40,000 40,000 CONTRIBUTIONS/DONATIONS 366000 Contributions & Donations 2,079 50 3,528 3,000 2,000 2,000 366150 Memorial Bricks 1,450 2,250 3,250 5,000 2,000 2,000 366200 Contribution/Greer Trust 8,100 0 0 0 0 0 366805 4th of July Donations 2,500 2,500 2,500 2,500 2,500 2,500 TOTAL CONTRIBUTIONS/DONATIONS 14,129 4,800 9,278 10,500 6,500 6,500 OTHER MISCELLANEOUS REVENUES 367000 Gain/Loss on Investments 18,949 1,222 (21,190) 0 13,650 0 369100 Motor Fuel Tax Rebate 16,446 16,467 15,888 16,000 25,000 25,000 369200 Insurance Proceeds 118,824 14,607 11,430 15,000 15,000 15,000 369400 Reimbursements 11,363 11,480 12,708 10,000 14,000 14,000 369900 Other Miscellaneous Revenues 1,396 617 3,268 1,000 1,000 1,000 TOTAL OTHER MISCELLANEOUS REV. 166,977 44,394 22,105 42,000 68,650 55,000 TOTAL MISCELLANEOUS REVENUE 386,061 241,170 367,803 253,000 430,650 417,000 TOTAL REVENUES 12,391,402 13,710,021 14,958,888 14,949,653 15,835,505 17,513,645 INTERFUND TRANSFERS 381148 Transfer from 480 BUILDING 0 0 200 0 0 0 381163 Transfer from 163 STORMWATER 0 0 721 0 0 0 381360 Transfer from 363 STORMWATER 0 0 47,173 0 0 0 381410 Transfer from 410 GOLF 0 0 0 35,000 35,000 80,000 381450 Transfer from 450 AIRPORT 0 0 0 0 0 0 381601 Transfer from 601 CEMETERY 0 0 0 0 0 0 TOTAL INTERFUND TRANSFERS 0 0 48,094 35,000 35,000 80,000 TOTAL REVENUES AND TRANSFERS 12,391,402 13,710,021 15,006,982 14,984,653 15,870,505 17,593,645 OTHER FINANCING SOURCES 389991 ApUropriated from Fund Balance 0 0 0 549,366 0 0 TOTAL OTHER SOURCES 0 0 0 549,366 0 0 TOTAL REV. AND OTHER SOURCES 12,391,402 13,710,021 15,006,982 15,534,019 15,870,505 17,593,645 0 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET GENERAL FUND OPERATING SUMMARY EXPENDITURE BY DEPARTMENT/DIVISION FY 19/20 I FY 20/21 I FY 21/22 FY 22/23 I FY 22/23 + FY 23/24 Department Actual I! Actual it Actual I Budget Ij Projected I Budget CITY COUNCIL PERSONAL SERVICES $ 22,728 $ 22,732 S 22,726 $ 22,725 $ 22,725 $ 22,725 OPERATING EXPENDITURES 23,973 33,151 34,498 40,000 35,060 53,170 CAPITAL OUTLAY - - - - - - TOTAL $ 46,702 $ 55,883 $ 57,224 $ 62,725 $ 57,785 $ 75,895 CITY MANAGER J PERSONAL SERVICES $ 258,605 $ 273,298 $ 285,596 $ 289,586 $ 323,256 $ 325,450 OPERATING EXPENDITURES 10,730 12,645 13,696 19,795 17,990 17,225 CAPITAL OUTLAY 35,137 TOTAL $ 269,335 $ 285,943 $ 334,429 $ 309,381 $ 341,246 S 342,675 CITY CLERK PERSONAL SERVICES $ 171,932 $ 180,890 $ 183,664 $ 182,129 $ 186,492 $ 265,035 OPERATING EXPENDITURES 92,955 24,314 74,951 40,895 40,524 93,1801 CAPITAL OUTLAY - - - - - - I TOTAL $ 264,887 $ 205,204 $ 258,614 $ 223,024 $ 227,016 $ 358,215 4 CITY ATTORNEY j PERSONAL SERVICES $ 92,686 J $ 162,196 $ 176,827 $ 188,555 $ 150,703 $ 205,775 j OPERATING EXPENiniuru;S 74,359 33,499 25,565 82,890 82,840 47,105 CAPITAL OUTLAY - 1 - - 1 - - TOTAL $ 167,044 $ 195,696 $ 202,392 $ 271,445 $ 233,543 $ 252,880 FINANCE PERSONAL SERVICES $ 539,816 $ 514,984 $ 580,627 $ 504,435 $ 478,380 $ 595'440 OPERATING EXPENDITURES 134,857 141,322 156,151 118,862 120,448 139,562 { CAPITAL OUTLAY - - - - - - J TOTAL $ 674,673 $ 656,306 $ 736,778 $ 623,297 $ 598,828 S 735,002 MANAGEMENT INFORMATION SERVICES J PERSONAL SERVICES $ 345,874 $ 347,018 $ 371,674 $ 447,581 $ 411,720 $ 463,700 OPERATING ILAY DITURES 163,8865 166,312 171,793 280,290 224,405 214,725 CAPITALOUT 1 1 J TOTAL $ 511,750 $ 513,329 $ 543,467 $ 727,871 $ 636,125 $ 678,425 HUMAN RESOURCES PERSONAL SERVICES $ - $ $ $ 174,271 $ 173,575 $ 205,545 OPERATING EXPENDITURES - 57,543 48,477 83,125 CAPITAL OUTLAY - - - - - TOTAL $ - $ - $ - $ 231,814 $ 222,052 $ 288,670 COMMUNITY DEVELOPMENT J PERSONAL SERVICES $ 392,517 $ 416,308 $ 403,613 $ 581,168 $ 483,655 $ 622,405 1 TING EXPENDITURES CAPITAL OUTLAY 1 AL $ 539,290 $ 477,728 $ 474,690 $ 716,458 $ 574,673 $ 803,365 7 I FY 11111 I FY 20121 Department Actual Actual POLICE DEPARTMENT - ADMINISTRATION PERSONAL SERVICES $ 1,064,435 $ 895,521 $ OPERATING EXPENDITURES 160,747 125,109 CAPITAL OUTLAY 38,694 - TOTAL $ 1,263,875 $ 1,020,630 $ POLICE DEPARTMENT - OPERATIONS j PERSONAL SERVICES $ 3,029,232 $ 3,153,248 $ OPERATING EXPENDITURES 245,672 275,264 CAPITAL OUTLAY 33,487 32,677 TOTAL $ 3,308,391 $ 3,461,189 $ POLICE DEPARTMENT - INVESTIGATIONS PERSONAL SERVICES $ 878,785 $ 954,685 $ OPERATING EXPENDITURES 123,458 143,558 CAPITAL OUTLAY 74,379 9,500 TOTAL $ 1,076,622 $ 1,107,742 $ POLICE DEPARTMENT - DISPATCH PERSONAL SERVICES $ 573,959 $ 566,550 $ j OPERATING EXPENDITURES 8,886 10,955 CAPITAL OUTLAY - - j TOTAL $ 582,845 $ 577,505 $ POLICE DEPARTMENT - CODE ENFORCEMENT PERSONAL SERVICES $ 169,750 $ 170,981 $ OPERATING EXPENDITURES 14,469 16,645 CAPITAL OUTLAY - - TOTAL $ 184,219 $ 187,626 $ FY 21111 I FY 11113 I FY 22121 I FY 23124 Actual Budget Projected Budget 967,223 $ 761,310 $ 722,605 $ 819:700 101,079 113,770 111,465 13306, 9,125 - - - 1,077,427 $ 875,080 $ 834,070 $ 972,765 3,295,521 $ 3,674,360 $ 3,473,890 $ 4,088,225 319,925 371,259 365,695 380,370 32,555 77,550 71,000 29,260 3,648,001 $ 4,123,169 $ 3,910,585 $ 4,497,855 1,017,583 $ 1,170,620 $ 1,041,930 $ 1,336,390 140,023 158,440 157,980 168,325 3,593 13,000 11,682 11,500 1,161,198 $ 1,342,060 $ 1,211,592 $ 1,516,215 587,522 $ 733,785 $ 652,710 $ 847,425 9,145 16,995 11,236 16,090 596,667 $ 750,780 $ 663,946 $ 863,515 160,510 $ 181,777 $ 128,475 $ 200,180 17,611 20,790 15,665 20,205 178,121 $ 202,567 $ 144,140 $ 220,385 E:3 f I FY 11110 I FY 20/21 f FY 11111 I FY 21123 FY 22123 I FY 23111 (Department Actual 1 Actual I Actual Budget Projected 1 Budget PUBLIC WORKS - ROADS AND MAINTENANCE f PERSONAL SERVICES $ 588,186 $ 555,076 $ 552,611 $ 689,530 $ 638,245 $ 795,260 OPERATING EXPEivliit uT(n 335,797 328,867 346,064 448,955 388,318 470,555 J CAPITAL OUTLAY 39,190 43,777 60,498 18,924 18,414 228,000 TOTAL $ 963,173 $ 927,720 $ 959,173 $ 1,157,409 $ 1,044,977 $ 1,493,815 FLEET MANAGEMENT PERSONAL SERVICES $ 180,924 $ 189,783 $ 200,515 $ 232,749 $ 219,175 $ 290,245 OPERATING EXPENDITURES 18,950 22,143 25,553 30,535 26,560 33,930 J CAPITAL OUTLAY 2,376 - - 20,000 13,800 - TOTAL $ 2029251 $ 211,926 $ 2269068 $ 283,284 $ 259,535 $ 324,175 FACILITIES MAINTENANCE PERSONAL SERVICES $ 279,726 $ 290,017 $ 267,987 $ 262,645 $ 255,285 $ 311:945 OPERATING EXPENDITURES 234,361 234,368 286,640 487,015 444,958 423370 CAPITAL OUTLAY 54,094 74,585 8,338 55,148 54,874 80,000 TOTAL $ 568,181 $ 598,970 $ 562,965 $ 804,808 $ 755,117 $ 805,315 LEISURE SERVICES PERSONAL SERVICES $ 736,297 $ 732,945 $ 769,163 $ 959,311 $ 872,915 $ 1,058,650 OPERATING EXPENDITURES 218,871 253,790 287,401 302,190 293,942 325,210 CAPITAL OUTLAY 154,854 49,059 36,329 145,870 139,370 38,000 TOTAL $ 1,110,021 $ 1,035,794 $ 1,092,893 $ 1,407,3TI $ 1,306,227 $ 1,421,860 J CEMETERY J PERSONAL SERVICES $ 151,633 $ 149,171 $ 112,041 $ 124,703 $ 132,2821 $ 145,315 OPERATING EXPENDITURES 26,103 29,829 28,771 39,620 39,495 45,060 CAPITAL OUTLAY - - 806 - TOTAL $ 177,736 $ 179,000 $ 141,618 $ 164,323 $ 171,777 $ 190,3751 NON -DEPARTMENTAL [ PERSONAL SERVICES $ 264,098 $ 275,349 $ 312,815 $ 305,43I $ 302,900 $ 608,765 j OPERATING EXPENDITURES 707,675 703,732 714,666 743,079 748,194 1,0581009 CAPITAL OUTLAY - - - _ J GRANTS AND AIDS - - - - _ INTERFUND TRANSFERS OUT 4,691 45,954 314,359 251,744 244,534 30,000 TOTAL $ 976,464 $ 1,025,035 $ 1,3419840 $ 1,300,254 $ 1,295,628 S 1,696,774 TOTALS PERSONAL SERVICES $ 9,7419182 $ 9,850,753 $ 10,268,218 $ 11,486,671 $ 10,670,917 $ 13,218,175 ' OPERATING EXPENDITURES 2,727,851 29616,922 2,824,607 3,493,213 3,249,270 3,814,741 CAPITAL OUTLAY 413,736 209,599 186,382 345,492 324,140 475,260 GRANTS AND AIDS - - - _ _ in itxrui,4D TRANSFERS OUT 4,691 45,954 314,359 251,744 244,534 30,000 TOTAL GENERAL FUND $ 12,887,460 $ 12,723,227 $ 13,593,567 $ 15,577,120 $ 14,489,861 $ 17,538,176 9 CITY OF SEBASTIAN, FLORIDA 2023-2024 ANNUAL BUDGET FULL AND PART-TIME POSITIONS Budget Budget Budget Budget Amended Budget Budget FY 2019/2020 FY 2020/2021 FY 2021/2022 FY 2022/2023 FY 2022/2023 FY 2023/2024 Department/Division F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T City Council 0 5 0 5 0 5 0 5 0 5 0 5 City Manager 2 0 2 0 2 0 2 0 2 0 2 0 City Clerk 2 1 2 1 2 1 2 0 2 0 3 0 City Attorney I 0 1 0 1 0 1 0 1 0 1 0 Finance 6 0 6 0 6 0 7 0 5 0 6 0 Mgmt Information Services 4 2 4 2 5 2 5 2 5 2 5 2 Human Resources 0 0 0 0 0 0 0 0 2 0 2 0 Police Administration 7 2 7 1 8 1 7 1 7 1 7 1 Police Operations 32 0 32 0 32 10 35 10 35 10 37 10 Code Enforcement 3 0 3 0 3 0 3 0 3 0 3 0 Police Investigations 9 10 9 11 9 1 10 1 10 1 12 0 Police Dispatch 10 0 10 0 10 0 10 0 10 0 10 0 Roads & Maintenance 10 0 10 0 10 0 10 0 11 0 11 0 Fleet Management 3 0 3 0 3 0 3 1 3 1 4 0 Facilities Maintenance 4 0 4 0 3 0 4 0 4 0 4 0 Leisure Services 13 6 13 4 14 4 14 4 14 4 14 4 Cemetery 2 0 2 0 2 0 2 0 2 0 2 0 Community Development 5 0 5 0 5 0 7 0 7 0 7 0 GENERAL FUND TOTALS 113 26 113 24 115 24 122 24 123 24 130 22 Stormwater Utility 13 1 13 1 15 1 13 2 13 1 13 1 Golf Course Administration 2 4 2 4 2 4 2 4 2 4 3 3 Golf Course Carts 0 10 0 10 0 10 0 10 0 10 0 10 Golf Course Total 2 14 2 14 2 14 2 14 2 14 3 13 Airport 1 1 1 1 2 1 2 1 2 1 2 1 Building Department 7 2 7 3 8 3 10 3 9 4 10 4 SUB -TOTALS 136.0 44.0 136.0 43.0 142.0 43.0 149.0 44.0 149.0 44.0 158.0 41.0 TOTAL POSITIONS 180.0 179.0 185.0 193.0 193.0 199.0 FULL-TIME POSITIONS 158.00 157.50 163.50 171.00 171.00 178.50 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGEI1 CITY COUNCIL City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City Council directs the offices of the City Manager, City Attorney and City Clerk. The City Council adopts the City's annual budget, adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning Commission, acts as the Community Redevelopment Agency and Board of Adjustment, and hears citizen concerns and ideas at Council meetings, through public forums and by individual contact. Individual members represent the Council on various County and regional boards. FISCAL YEAR 2023 ACCOMPLISHMENTS FISCAL YEAR 2024 GOALS AND OBJECTIVES PERFORMANCE MEASURES Performance Indicators Number of Council Meetings Conducted Number of CRA Meetings Conducted Number of Board of Adjustment Meetings Conducted Number of Ordinances Adopted Number of Resolutions Adopted Number of Board Appointments Actual Actual Actual Projected Projected 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 21 23 20 24 30 10 5 3 4 5 3 3 2 4 4 6 13 20 10 12 30 32 34 31 35 37 23 13 10 20 11 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGED CITY COUNCIL PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 22123 23124 40.00% 40.00% Regular and Special Meetings -Preparation and attendance at meetings (24 regular City Council and other CRA, Board of Adjustment and Council workshops/special meetings). Responsible for all legislative functions of City Government, including the establishment of laws and policies, and appointing qualified citizens to boards and committees. 10.00% 20.00% Citv Functions and Events -Attendance at functions. Public relations. 25.00% 20.00% Conference. Legislative, County, State, and Local Meetings - Attendance at assigned County and regional meetings. City representation at all levels of government and intra-governmental affairs. 25.00% 20.00% Citizens' Problems and Comuiaints - Assisting Citizens in referring complaints and problems to the Citv Manager for follow-up. 100.00% 100.00% CITY COUNCIL BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for City Council is $ 75,895. This compares to the 2022-2023 projected expenditures of $ 57,785 an increase of $ 18,110, or 31.34%. Amended Projected FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 22,728 $ 22,732 $ 22,726 $ 22,725 $ 22,725 $ 22,725 $ 0 Operating Expenditures 23,973 33,151 34,498 40,000 35,060 53,170 18,110 Capital Outlay - - - - - - - Total $ 46,702 $ 55,883 $ 57,224 $ 62,725 $ 57,785 $ 75,895 $ 18,110 Fiscal Year 2023-2024 Proposed Budget - Major Current Level Changes from Fiscal Year 2022-2023 Projected Expenditures: Difference 1. Personal Services -No change. $ 0 2. Operating Expenditures - Increase due primarily to additional conferences and trainings. $ 18,110 3. Capital Outlay - No change. $ - PERSONAL SERVICES SCHEDULE CITY COLWC11L FULL TIME EQUIVALENTS Projected PAY Amended Expenditures Budget POSMON RANGE 21/22 22/23 22/23 23/24 22/23 23/24 Mayor 5,400 1.00 1.00 1.00 1.00 $ 5,400 $ 5,400 Vice -Mayor 3,600 1.00 1.00 1.00 1.00 3,600 3,600 Council Member 3,600 3.00 3.00 3.00 3.00 10,800 10,800 5.00 5.00 5.00 5.00 TOTAL SALARIES $ 19,800 $ 19,800 FICA Taxes 2,892 2,892 Worker's Compensation Insurance 33 33 Total Personal Services $ 22,725 $ 22,725 12 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET CITY COUNCIL Code:010001 Amended Proposed Account FY 19/20 FY 20/21 FY 22/22 FY 22/23 FY 22/23 FY 23/24 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Legislative Salaries 19,800 19,800 19,800 19,800 19,800 19,800 512100 FICA Taxes 2,892 2,892 2,892 2,892 2,892 2,892 512400 Worker's Comp Insurance 37 41 35 33 33 33 TOTAL PERSONAL SERVICES 22,728 22,732 22,726 22,725 22,725 22,725 OPERATING EXPENDITURES 534000 Travel & Per Diem 18,573 24,841 26,698 31,150 28,900 40,750 534105 Cellular Telephone 1,158 1,526 1,503 1,610 1230 1,440 534110 Internet Access 1,169 1,414 1,156 1,200 1200 1200 534800 Promotional Activities 554 460 824 500 280 1,670 535200 Departmental Supplies 1214 622 486 500 200 815 535210 Computer Supplies 620 1,039 0 765 100 200 535410 Dues and Memberships 200 0 200 200 200 200 535420 Books and Publications 160 0 0 25 200 120 535450 Training and Education 324 3248 3,630 4,050 2,750 6,775 TOTAL OPERATING EXPENDITURES 23,973 33,151 34,498 40,000 35,060 53,170 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY COUNCIL 46,702 55,883 57,224 62,725 57,785 75,895 13 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGEl CITY MANAGER In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager, appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is responsible for the oversight of the day-to-day operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost-effective manner, while still in accordance with City Council objectives. As chief operating officer of the City, the City Manager's office is involved in the following functions: the daily administration of the City; appointing authority for all City employees; supervision and evaluation of the management team; coordination of intra and inter -governmental affairs; acting as the administrative spokesperson for the City; formulation of the annual budget; recommendations with respect to departmental and non -departmental expenditures and the capital improvement program; preparation of reports and data to assist the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and requests for service; and conducting administrative research and analysis. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Completed Airport Hangar D Project ✓ Finalized the Road Paving Plan following the analysis ✓ Replacement of Golf Carts in Implementation of new cart management software ✓ Made progress of swale repairs from FY 21 paving program ✓ Completed demolition of Harbor Lights and accompanying site requirements ✓ Negotiated wage and benefit employee agreements FISCAL YEAR 2024 GOALS AND OBJECTIVES City Goal: Governmental Efficiency City Operations ➢ Collaborate and Planning with Indian River County on Septic to Sewer in CRA ➢ Complete design of Square Hangars at the Airport ➢ Establish a well-defined strategic plan and begin implementation ➢ Implementation of the road paving and new swale work plan Quality Service to Citizens ➢ Provide a prompt response to citizen complaints and/or requests and provide help where appropriate. ➢ Improve the City's marketing and communication to residents and businesses ➢ Maintain transparency and work to keep the residents fully informed Provide Effective Support to City Council ➢ Provide council with information in a proactive manner ➢ Follow legislation that may affect the City Maintain Positive Intergovernmental Relations ➢ Work closely with neighboring Cities and Indian River County to collaborate on projects and issues that face our citizens ➢ Work with the legislative delegation in Tallahassee to support the City's projects, goals and objectives 14 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET-1 PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 Per Capita Level of Service Cost $512 $496 $592 $559 $665 Per Capita Number of Full-time Employees 5.40 5.30 5.48 5.75 5.98 [General Fund Unrestricted Funds vs. Expenditures 44.25% 52.58% 53.40% 66.34% 54.75% CITY MANAGER PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 22123 23124 40.00% 40.001/o Manaeement and Sunerasion of Cq Programs and Projects - Plan, organize, direct, coordinate, and report on City Projects. Improve and expand efforts for quality public services. 20.00% 20.00% Preoaration of ok Council Agends -Provide City Council members with recommendations on issues requiring legislative actions and implementation of their decisions. Initiate and review all matters requiring City Council actions. 20.00% 20.00% InterQovernmental Affairs - Represent City in intergovernmental matters. Serve as City representative on task forces, committees and planning groups. Administer inter -local agreements. Monitor and report State and Federal legislation affecting the City. 20.00% 20.00% Purchasing and Contract Administration - Provide City Departments/Divisions assistance in purchasing policy compliance. Assist with solicitations for professional services in accordance with applicable policies and legal restrictions. 100.00% 100.00% CITY MANAGER BUDGET SUMMARY The Fiscal Year 2023-2024 propsed budget for City Manager is $ 342,675. This compares to the 2022-2023 projected expenditures of $341,246, an increase of $ 2,194 or .42%. Amended Projected FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 258,605 $ 273298 $ 285,596 $ 289,586 $ 323,256 $ 325,450 $ 2,194 Operating Expenditures 10,730 12,645 13,696 19,795 17,990 17,225 (765) Capital Outlay - - 35,137 - - - - Total $ 269,335 $ 285,943 $ 334,429 $ 309381 $ 341.246 $ 342.675 $ Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures: 1. Personal Services - Increase due to longevity, negotiated pay increases, and insurance costs. 2. Operating Expenses - Decrease due primarily to replacement of office furniture in the prior year. 3. Capital Outlay - No change. L429 Difference $ 2,194 $ (765) 15 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE C1TY MANAGER FULL TIME EQUIVALENTS PAY Amended POSITION RANGE 21/22 22/23 22/23 23/24 City Manager * 1.00 1.00 1.00 1.00 $ City Office Manager/Public Info Officer 51,584 / 90,270 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 TOTAL SALARIES $ * Salary amount includes Auto Allowance FICA Taxes of $ 350/coon ($ 4,200/yr) Deferred Compensation Group Health Insurance Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services $ Projected Expenatures Budget 22/23 23/24 181,000 $ 167,950 64,915 68,500 245,915 $ 236,450 19,000 18,086 20,500 20,903 37,450 49,607 32 32 359 372 323,256 $ 325,450 ill ... „ CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE .J CITY MANAGER Code:010005 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 534000 Travel and Per Diem 534105 Cellular Phone 534120 Postage 534420 Equipment Leases 534620 R & M - Vehicles 534630 R & M - Office Equipment 534800 Promotional Activities 535200 Departmental Supplies 535210 Computer Supplies 535260 Gas and Oil 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CITY MANAGER FY 19/20 FY 20/21 FY 21/22 Actual Actual Actual Amended Proposed FY 22/23 FY 22/23 FY 23/24 Budget Projected Budget 196,315 209,041 218,163 220,290 245,915 236,450 14,266 15,301 16,171 16,852 19,000 18,086 17,650 18,805 19,617 19,790 20,500 20,903 29,982 29,745 31,280 32,256 37,450 49,607 32 32 32 32 32 32 359 375 334 366 359 372 258,605 273,298 285,596 289,586 323,256 325,450 1,714 804 1,475 3,450 2,000 3,450 554 890 749 555 575 600 9 12 4 50 20 50 1,059 797 787 1,735 1,700 1,700 255 1,537 1,462 500 500 500 433 230 316 780 820 900 1,587 2,274 1,581 3,000 3,000 3,000 499 653 579 3,450 3,450 750 30 270 0 400 250 400 2,288 2,778 4,234 2,300 2,300 2,300 1,584 1,850 1,908 1,950 1,750 1,950 720 550 600 1,625 1,625 1,625 10,730 12,645 13,696 19,795 17,990 179225 0 0 35,137 0 0 0 0 0 35,137 0 0 0 269,335 285,943 334,429 309,381 341,246 342,675 17 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE CITY CLERK The City Clerk is a Charter Officer who is appointed by and serves under the direction of the City Council. The office maintains the City seal, attests all documents, provides legislative support, maintains permanent records of the City, scans and provides availability of scanned documents to City staff and the public through the website in Laserfiche. The City Clerk is the City Elections Official, Canvassing Board Chair, and Records Management Liaison Officer for all City department records except Law Enforcement. The office is responsible for the City's records management program, cemetery sales and records, administration of City board and committee appointments, financial disclosure, orientation, ordinance codification, and provides recording services to City Council, CRA, Board of Adjustment, and Charter Review Committee. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Attended City Council, Board of Adjustment, CRA, and Centennial Task Force meetings ✓ Provided Council support on legislative matters ✓ Administered the election process for two Council seats ✓ Continued to provide quality customer service to include public records requests ✓ Fielded questions regarding the new Waste Management contract ✓ Promoted staff training and development through webinars and networking events ✓ Revised the board and committee orientation process with the City Attorney's assistance ✓ Completed the calendar of events and festivities for the Centennial celebration ✓ Participated in planning meetings for the Centennial ✓ Assisted with the new City Attorney hiring process FISCAL YEAR 2024 GOALS AND OBJECTIVES Direct Overall Municipal Service Delivery with specific focus on: ➢ Participate in the promotion of the Centennial via social media and at the planned events ➢ Assist with the Centennial fundraising process ➢ Attend City Council, Board of Adjustment, CRA, and Centennial Task Force meetings ➢ Provide Council support on legislative matters ➢ Administer the election process for three Council seats ➢ Canvass the 2023 Election ➢ Continue to provide quality customer service to include public records requests ➢ Promote staff training and development ➢ Codify adopted ordinances into the City of Sebastian Code ➢ Administer board appointments ➢ Hire Deputy City Clerk ➢ Records Specialist to serve on Events Committee ➢ Assist with the Coordination of the Joint County — City meetings ➢ Procure agenda automation software i:3 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET . ......... ) ." - - --- __ ....".., - � -.1.1 . ..... __...... 1 PERFORMANCE MEASURES Actual Actual Actual Projected Projected PerformanceIndicators2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 Records Scanned (in cubic feet) 50 35 10 35 10 (Records Destroyed (in cubic feet) 307 370 424 275 300 Council Meeting Packets/Minutes 21 21 21 20 20 Cemetery Lots/Niches Sold 60 100 88 75 75 Election - Candidates Qualified 17 6 7 10 4 Legal/Display Ads Published 16 11 4 10 10 (Code Supplements Distributed 2 2 0 2 2 (Board Appointments Administered 37 23 8 12 12 (Instruments Recorded 2 5 10 6 6 Public Records Requests 200 233 173 225 250 1 Other Committee Meeting Minutes Recorded 15 16 12 28 24 CITY CLERK PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 22123 23124 15.00% 15.00% Services for City Council - Prepare Council agendas, advertise hearing s, post notices, take minutes of Council meetings, administer follow-up of City Council action items, prepare correspondence, prepare City Council budget, make Council travel arrangements, research services, attest & seal all documents executed by Mayor and City Manager, schedule invocations, prepare proclamations, resolutions, certificates of appreciation, prepare for and conduct Council orientation w/ CM and CA, coordinate w/ MIS for broadcast of Council, CRA, Board of Adjustment meetings. 20.00% 25.00% Services for Citizens - Receive and respond to general City website e-mail link, respond to public records requests and inquiries, provide computer for public research, post legal notices, and make imaged records available on City website via Laserfiche Weblink. 15.00% 20.00% Services for Boards/Committees - Board liaison, advertise vacancies, administer financial disclosure forms, update Commission on Ethics website annually, record and provide services to Board of Adjustment and CRA. Maintain and update Board Handbook, and conduct board member orientation and prepare outgoing certificates. 15.00% 10.00% Records Management - Scan all permanent and long term records for staff and public into Laserfiche, administer public records requests, coordinate paper recycling and records destruction with recycling contractor in accordance with State law, maintain, update and distribute adopted Records Management Procedures Manual, coordinate with Records Liaisons Committee, maintain all original City documents, i.e. ordinances, resolutions, agreements, deeds, terminated personnel files, conduct records research for staff as requested. Conduct staff trainingin records management. Scans and distributes agenda packets for all City boards and Council. 15.00% 10.00% Cemetery - Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemetery records/database. Respond to customer concerns and complaints. 10.00% 10.00% General Administration - Prepare, post, and distribute monthly calendar, prepare annual budget for department, attend staff meetings, codify ordinances, record final plats and easements, record vacations of easement, keep log of all City vehicles, attest and seal City documents, provide notary services for City documents, respond to Cityseb emails. 10.00% 10.00% City Election - The City Clerk is the City Elections Official and Chairperson of the City Canvassing Board, qualifies candidates for office and political committees, coordinates with Supervisor of Elections and State of Florida in administration of annual general elections, prepares resolutions and forms, swears in elected officials. 100.00% 100.00% lief ICTTY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'11 CITY CLERK BUDGET SUMMARY i The Fiscal Year 2023-2024 proposed budget for City Clerk is $ 358,215. This compares to the 2022-2023 projected expenditures of $ 227,016 an increase of $131,199, or 57.79%. Amended Projected FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 171,932 $ 180,890 $ 183,664 $ 182,129 $ 186,492 $ 265,035 $ 78,543 Operating Expenses 92,955 24,314 74,951 40,895 40,524 93,180 52,656 Capital Outlay - - - - - - - Total $ 264,887 $ 205,204 $ 258,614 $ 223,024 $ 227,016 $ 358,215 S 131,199 Fiscal Year 2023-2024 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-2023 Projected Expenditures: Difference 1. Personal Serrices - Increase due to an additional position, negotiated pay increases, and insurance costs. $ 78,543 2. Operating Expenses - Increase due primarily to higher election year costs and new agenda software program. $ 52,656 3. Capital Outlay - No change. $ - PERSONAL SERVICES SCHEDULE CITY CLERK FULL TINE E QUIVALMS Projected PAY Amended Expenditures Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 City Clerk 80,024 / 140,039 1.00 1.00 1.00 1.00 $ 100,200 $ 100,250 Deputy City Clerk 49,130 / 85,975 0.00 0.00 0.00 1.00 - 49,250 Records Specialist I 37,440 / 65,519 1.00 1.00 1.00 1.00 46,000 48,500 Clerical Assistant I (P/T) $15.23/hr - $ 26.65/hr 0.50 0.00 0.00 0.00 - - 2.50 2.00 2.00 3.00 TOTAL SALARIES $ 146,200 $ 198,000 Overtime 100 200 FICA Taxes 11,200 15,164 Deferred Compensation 13,200 17,839 Group Health Insurance Premium 15,535 33,467 Employee Ass is tance Program 32 48 Worker's Comp Insurance 225 317 Total Personal Services $ 186,492 $ 265,035 20 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGED CITY CLERK Code:010009 Ame nde d Proposed Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Salaries 132,379 142,865 144,521 142,400 146,200 198,000 511400 Overtime 0 0 129 200 100 200 512100 FICA Taxes 9,848 10,781 10,995 10,910 11,200 15,164 512225 Deferred Compensation 11,164 12,011 12,853 12,816 13,200 17,839 512301 Group Health Insurance Premium 18264 14,945 14,901 15,532 15,535 33,467 512309 Employee Assistance Program 32 32 32 32 32 48 512400 Worker's Comp Insurance 245 256 233 239 225 317 TOTAL PERSONAL SERVICES 171,932 180,890 183,664 182,129 186,492 265,035 533400 Other Contractual Services 1,873 1,648 2,079 2,720 2,512 3,700 533490 Codification Services 3,378 3,443 3,902 4,650 3,940 5,450 534000 Travel and Per Diem 0 0 15 866 60 2,200 534105 Cellular Phone 262 445 443 460 460 480 534120 Postage 510 454 550 500 500 500 534420 Equipment Leases 1,260 1,511 1,494 2,195 2,155 1,115 534630 R & M - Office Equipment 1,630 1,578 1,863 2,220 2,850 11,340 534910 Clerk of Court Filing Fees 132 249 547 800 800 800 534920 Legal Ads 901 2,268 3,730 3,500 5,230 4,000 534990 Election Costs 81,976 10,853 59,114 20,460 20,344 60,815 535200 Departmental Supplies 307 493 528 1,100 1,100 600 535210 Computer Supplies 267 412 0 400 0 500 535230 Small Tools and Equipment 0 391 200 0 0 0 535410 Dues and Memberships 460 568 315 524 423 780 535450 Training and Education 0 0 170 500 150 900 TOTAL OPERATING EXPENDITURES 92,955 24,314 74,951 40,895 401524 93,180 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY CLERK 264,887 205,204 258,614 223,024 227,016 358,215 21 ITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE CITY ATTORNEY The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is the legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers. The City Attorney represents the City in all legal transactional and litigation matters, and monitors the representation of the City by outside counsel where appropriate. The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond sale documents, and legal opinions, as required. The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement Board and litigated actions, as required. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Attended City Council, Planning and Zoning, Code Enforcement/Special Magistrate, Construction Board, and Board of Adjustment meetings. ✓ Provided regular updates to the City Council on changes to federal and state laws, as well as pending suits, settlements, and legal cases. ✓ Provided legal advice to the City Building Official and Construction Board during Construction Board/Public Hearings and on the Construction Board's orders. ✓ Provided legal support on significant police matters, including forfeiture, Risk Protective Orders, School Resource Officer agreements, and legal publications on abandoned vehicles. ✓ Provided legal support on significant Human Resources matters, including Union Negotiations, discipline, Last Chance Agreements, and policies. ✓ Maintained a professional network with local government attorneys from Indian River County, Sheriff, School Board, and other municipalities in the County. ✓ Assisted in reviewing and updating procurement documents and procedures. ✓ Reviewed significant legal claims and insurance settlements, as deemed necessary. FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Attend City Council, Planning and Zoning, Code Enforcement/Special Magistrate, Construction Board, and Board of Adjustment Meetings. ➢ Attend the Florida Municipal Attorney Association; City, County, and Local Government; and Land Use or Labor and Employed Law Annual Update Seminars. ➢ Provide quality legal advice and services to the City Council, various boards, and City staff. ➢ Continue to provide regular updates to the City Council on changes to federal and state laws, as well as pending suits, settlements, and legal cases. ➢ Provided legal support on a City Election and the law, including being a member of the Canvassing Board. ➢ Continue to serve as the police legal advisor to the City of Sebastian Police Department on forfeiture, Risk Protective Orders, School Resource Office Agreements, and other legal matters. ➢ Continue to provide legal support on land use matters, including meeting and negotiating with staff, developers and their attorneys, and amending the Land Development Codes. ➢ Continue to provide legal support for all department heads. ➢ Continue to maintain a professional network with local government attorneys from Indian River County and other municipalities in the County. ➢ Continue to give advice and assist in reviewing and updating procurement documents and procedures. ➢ Continue to review significant legal claims and insurance settlements, as deemed necessary. ➢ Coordinate and monitor the use of any outside council services. ➢ Draft and/or review proposed ordinances, resolutions, releases, orders, and other legal documents, as needed. 22 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGETI PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 Number of Resolutions 9 35 34 40 40 Number of Ordinances 6 5 16 20 20 INumberofMeetings 35 40 60 60 60 Number of Orders n/a 20 20 30 30 CITY ATTORNEY PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 22123 23124 25.00% 25.00% Counsel to Citv Council and Other Citv Bodies - Attend workshops, regular and special meetings of City Council, Planning Commission, Board of Adjustment, and Code Enforcement Board, as well as other City bodies as assigned and provide advice as to the law and procedures. 25.00% 25.00% Function as Ci 's Solicitor - Prepare and review ordinances, resolutions, contracts, property instruments and other legal documents on behalf of the City. 40.00% 40.00% ffty Legal Advisor - Provide legal counsel to and attends meetings with City Manager, department directors and key personnel on a day-to-day basis. Provide legal opinions to City Council and Manager as requested. 10.00°/o 10.00% Legal Representative - Represent City in litigation and administrative proceedings as required. Act as General Counsel to the City in the supervision of outside counsel. 100.00% 100.000/0 23 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET CITY ATTORNEY BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for the City Attorney is $ 252,880. This compares to the 2022-2023 projected expenditures of $ 233,543, an increase of $ 19,337, or 8.28%. Amended Projected FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 92,686 $ 162,196 $ 176,827 $ 188,555 $ 150,703 $ 205,775 $ 55,072 Operating Expenses 74,359 33,499 25,565 82,890 82,840 47,105 (35,735) Capital Outlay - - - - - - - Total $ 167,044 $ 195,696 $ 202,392 $ 271,445 $ 233,543 $ 252,880 $ 19,337 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures: Difference 1. Personal Services -Increase due primarily to having position filled and auto allowance for the full year. $ 55,072 2. Operating Expenses - Decrease due to lower anticipated outside counsel expenses. $ (35,735) 3. Capital Outlay - No change. $ - PERSONAL SERVICES SCHEDULE CITY ATTORNEY FULL TIlVIEEEQUIVALENTS Projected PAY Amended Expenditures Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 City Attorney * 1.00 1.00 1.00 1.00 $ 113,000 $ 151,700 1.00 1.00 1.00 1.00 TOTAL SALARUN $ 113,000 $ 151,700 * Salary amount includes Auto Allowance Overtime - - of $ 350/mon ($ 4,200/yr) FICA Taxes 8,630 11,605 Deferred Compensation 9,400 13,278 Group Health Insurance Premium 19,500 28,984 Employee Assistance Program 12 16 Worker's Comp Insurance 161 192 Total Personal Services $ 150,703 S 205,775 24 _ . ...... CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET CITY ATTORNEY Code:010010 Amended Proposed Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Salaries 70,154 123,348 130,171 137,950 113,000 151,700 512100 FICA Taxes 5,653 9,436 9,958 10,555 8,630 11,605 512225 Deferred Compensation 6,231 11,092 11,697 12,398 9,400 13278 512301 Group Health Insurance Premium 10,639 18,124 24,831 27,434 19,500 28,984 512309 Employee Assistance Program 9 16 16 16 12 16 512400 Worker's Comp Insurance 0 180 153 202 161 192 TOTAL PERSONAL SERVICES 92,686 162,196 176,827 188,555 150,703 205,775 OPERATING EXPENDITURES 533400 Other Contractual Services 73,062 23,708 15,077 65,200 65,200 30,700 534000 Travel and Per Diem 0 593 0 3,000 3,000 3,000 534105 Cellular Phone 484 448 440 445 420 480 534115 On -Line Services 0 5,031 6,859 7,065 7,065 7,385 534120 Postage 15 47 0 40 40 25 534130 Express Mail 24 0 0 30 30 50 534420 Equipment Leases 40 797 787 630 605 605 534630 R & M - Office Equipment 22 231 331 300 300 360 535200 Departmental Supplies 366 966 0 2,500 2,500 1,000 535210 Computer Supplies 0 48 0 0 0 100 535410 Dues and Memberships 345 355 355 680 680 650 535420 Books and Publications 0 0 1,715 1,000 1,000 1,750 535450 Training and Education 0 1,275 0 2,000 2,000 1,000 TOTAL OPERATING EXPENDITURES 74,359 33,499 25,565 82,890 82,840 479105 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY ATTORNEY 167,044 195,696 202,392 271,445 233,543 252,880 25 ITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE _K. - - - - _-, __-, ____ __ - . .............. . ..... - A FINANCE DEPARTMENT The Finance Department primarily provides support services to other City departments. It is organized into two primary sections, which are Finance and Purchasing. The Finance Section's main responsibility is to conduct the fiscal affairs of the City in compliance with all applicable laws, regulations, and sound business practices and to diligently safeguard the resources of the city. It is also is responsible for documenting compliance with grant provisions, processing grant reimbursements and monitoring construction projects to assure spending is within amounts appropriated. The Purchasing Section monitors all purchases and new agreements. An effort is made to regularly review outstanding agreements to be sure renewals are timely and the terms are adhered to. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Twenty-fourth time awardee of the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report and eighteenth time awardee of the Government Finance Officers Association Distinguished Budget Presentation Award. ✓ Maintained American Express corporate card and Bank of America purchasing card programs. ✓ Processed weekly accounts payable checks accurately and with minimal issues. ✓ Served as risk manager regarding property and liability insurance policies and claims. ✓ Provided administrative support to the Police Officers Pension Plan. ✓ Handled grant accounting and financial reporting requirements in coordination with other departments expected to adhere to requirements for narrative reports on progress. ✓ Processed bi-weekly payroll and insured adherence to labor agreement provisions. ✓ Participated in extended negotiations for new three year labor agreements. ✓ Issued request for proposals and followed State procedures to select a new auditing firm. FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Generate cost savings ideas through internal audits/staff involvement. ➢ Continue to provide responsive service to all customers, citizens, vendors, and employees. ➢ Submit 2022-2023 Comprehensive Annual Financial Report for Excellence for Financial Reporting Award and 2023-2024 Annual Budget document for the Distinguished Budget Presentation Award to the Government Finance Officers Association. ➢ Provide timely financial information to the City administration and the general public by issuing the City's Comprehensive Annual Financial Report no later than February 28th each year. ➢ Provide timely adopted budget document to the City administration and the general public by issuing the City's Annual Budget document no later than October 31th each year. ➢ Continue staff training in accounting, risk management, and emergency management. ➢ Work to document procurement processes and procedures in a form that can be easily followed. ➢ Reevaluate purchasing procedures and seek approvals for revisions as needed. ➢ Participate in efforts to streamline and make the purchasing process more efficient. 26 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET PERFORMANCE MEASURES Performance Indicators Prow1'am Cost Per Ca{)ita jJournal Entries Processed Accounts Payable Invoices Processed Accounts Payable Checks Processed (Purchase Orders Processed Payroll Checks Processed Purchasing/Corporate Card Transactions Processed Purchasing Card Users Garage Sale Permits Issued Number of Fixed Assets Records Comprehensive Annual Financial Statement issued Annual Budget Document issued Excellence in Financial Reporting Award (consecutive years) Distinguished Budget Presentation Award (consecutive years) Actual Actual Actual Projected Projected 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 $26.81 $25.58 $28.95 $23.11 $27.84 940 939 957 1,000 1,000 3,001 3,055 3,329 3,500 3,400 1,983 2,019 25039 2,150 2,100 350 400 387 425 425 4,372 4,429 4,557 4,600 4,500 2,747 2,770 2,877 3,000 3,000 41 41 42 42 44 385 374 693 850 800 2,695 2,687 2,699 2,700 2,700 02/24/21 03/03/22 03/22/23 03/01/24 03/01/25 10/25/19 11/10/20 11/16/21 10/28/22 10/28/23 22 23 24 25 26 16 17 18 19 20 27 �_ CITY OF SEBASTIAN9 FLORIDA 2023/2024. ANNUAL BUDGET W . .... ........ ... ... ._ ... ........ - FINANCE PROGRAM BUDGET STAFFING 22123 23124 NA TURE OF A C TIVITY General Accountinv - Data entry for general ledger activity for all City operations, bank reconciliations, preparation of federal, state and local reports, and allocation of charges to City departments. Ensure all accounting information is 18.00% 21.00% entered timely and accurately. Maintain fixed assets records and ensure assets are recorded and tagged properly. Account for all Capital Projects. Prepare monthly rental and lease invoices. Monitor and review airport and facility lease agreements. Accounts Pavable - Review all requests for payment and prepare checks. Process and pay purchasing card transactions. 10.00% 13.00% Ensure appropriate discounts are taken and invoices are paid prior to due date, audit travel expense reports and prepare yearend 1099s. Budget - Assist the City Manager in preparation of annual budget. Ensure budget is comprehensive as to 6.00% 8.00% communication, coordination and control. Submit final budget to the Government Finance Officers Association Awards Program and quarterly budget amendment packages to the Council. Payroll - Review and process payroll, including benefits, deductions, leave availability, and workers compensation. 9.00% 6.00% Prepare quarterly reports to the workers compensation insurance carrier. Prepare employee insurance invoices for payment. Monitor ADP to insure quarterly and annual payroll tax reports and year end W-2's are processed correctly. Auditing and Financial Reporting - Analyze general ledger accounts, develop and prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budget to actual statements and annual financial statements. 5.00% 7.00% Prepare annual State reports, such as Comptroller's Report, Transportation Report, and other complex financial analyses. Invest operating and construction funds. Make debt service payments and record transactions. Complete the Comprehensive Annual Financial Report and submit to the Government Finance Officers Association Award Program. Contract and Agreement Management - Maintain a contract database tracking all deliverables, terms, and action dates. 10.00% 10.00% Review tents and make reconuriendations for any potential changes. Support Department Heads and Project Managers on contract issues. Procurement - Research, negotiate pricing, seek out best practices and implement for procurement. Support Department 6.00% 11.00% Heads and staff in the procurement process. Build City relationships with vendors. Update Policies and Procedures as needed. Hiring New Employees - Post position, accept applications, screen applications for minimum qualifications, prepare employment and rejection letters, prepare new hire package, schedule pre -employment physical and drug screens, 3.00% 0.00% conduct new hire orientations, conduct employment and background investigations, coordinate with departments regarding examinations for skilled positions. Interview applicants as part ofpanel. Customer Service - Respond to customer inquiries both in person and on the phone. Route incoming calls, complaints, 6.00% 9.00% concerns, etc to the appropriate department. Receive mail and packages and sort and distribute appropriately. Provide support to other employees and departments as needed. Employee Sunport - Provide protection to both City and employees by following federal and state laws/regulations. Manage employee relations and identify labor costs. Mediate and resolve disputes between management and 3.00% 0.00% employees. Maintain, update, and implement City Human Resources policies and procedures. Develop and coordinate employee training. Review and revise job descriptions and pay scales. Maintain all employee files. Provide administrative support to the Police Pension Plan. Grants & Special Proiects - Responsible for quarterly status, reimbursement reports, close out documentation and 2.00% 1.00% federal and state compliance to grantors. Compile data on hurricane damages, submit, and follow up on. In -Service Actions - Process employee action notices for activity - promotions, demotions and transfers. Maintain 3.00% 0.00% personnel and subject files. Update salary schedules and compensation plans. Administer employee evaluation program Effeed a Insurance Plans - Develop and maintain a comprehensive, innovative and effectively managed insurance 3.00% 0.00% benefits plan for all employees and dependents. Provide clear prevention opportunities and participation options for employees and dependents. Risk Management - Ensure that liability insurance claims are promptly submitted to the insurance carrier. Resolve minor claims that are lower than deductible limits in a fair and consistent manner. Insure Workers Compensation claims are 4.00% 1.00% submitted to carrier. Maintain correspondence with insurance carrier for all liability and workers compensation claims from inception to completion or return to work Negotiate carrier benefits and rates. Coordinate all safety training. Union Negotiations_ Contract Administration - Negotiate labor agreements with both PBA and CWA and any Memos of Understanding necessary during the life of existing contracts. Perform support research, document preparation and 1.00% 1.00% record minutes. Review, rewrite and organize Rules and Regulations. Cash Management - Collect revenues from taxes, intergovernmental revenues, franchise fees, utility tames, occupational licenses, parking citations, special assessments, and rentals. Monitor collections as compared to budget. Invest any 10.00% 8.00% available cash balances, as warranted. Records Management - Records storage, disposition, and destruction. Insure annual compliance. Complete 1.00% 4.00% transmittals, box labels, records disposition and destruction forms, and update master log. 100.00% 100.00% aQ CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET FINANCE BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Finance is $735,002. This compares to the 2022-2023 projected expenditures of $598,828, an increase of $136,174, or 22.74% . Amended Projected FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Expenditures Budget Difference 'Personal Services $ 539,816 $ 514,984 $ 580,627 $ 504,435 $ 478,380 $ 595,440 $ 117,060 Operating Expenses 134,857 141,322 156,151 118,862 120,448 139,562 19,114 CapitalOutlay - - - - - - - Total $ 674,673 $ 656,306 $ 736,778 $ 623,297 $ 598,828 $ 735,002 $ 136,174 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures: Difference 1. Personal Services - Increase due to a new position, negotiated pay increases, and insurance costs. $ 117,060 2. Operating Expenses - Increase due prinlanly to audit fee, payroll service fee, and software fee increases. $ 19,114 3. Capital Outlay - No change. $ - PERSONAL SERVICES SCHEDULE FINANCE DEPARTMENT FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23124 Finance Director 97,269 / 170,218 1.00 1.00 1.00 1.00 $ 152,450 $ 161,500 Assistant Finance Director 76,213 / 133,370 1.00 1.00 1.00 1.00 83,250 89,750 Purchasing Manager 65,836 / 115,210 1.00 1.00 1.00 1.00 60,150 66,250 Financial Assistant 49,130 / 85,975 0.00 0.00 0.00 1.00 - 49,250 Accountant 49,130/85,975 1.00 1.00 1.00 1.00 50,500 54,250 Accounting Clerk11 37,440/65,519 1.00 1.00 1.00 1.00 34,000 37,750 Human Resources Director* 1.00 1.00 0.00 0.00 - - Human Resources Assistant* 0.00 1.00 0.00 0.00 - - 6.00 7.00 5.00 6.00 *Positions moved to Human Resources Department in FY23 TOTAL SALARIES $ 380,350 $ 458,750 Overtime 100 200 FICA Taxes 29,100 35,110 Deferred Compensation 34,250 41,306 Croup Health Insurance Premium 33,950 59,245 Employee Assistance Program 79 95 Worker's Comp Insurance 551 734 Total Personal Services $ 478,380 $ 595,440 ce CITY OF SEBASTIAN,"FLORIDA 2O23/2024J ANNUAL BUDGET FINANCE DEPARTMENT Code: 010020 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533175 Employee Background Testing 533200 Audit Fees 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534120 Postage 534420 Equipment Leases 534630 R & M - Office Equipment 534800 Promotional Activities 534825 Advertising 534920 Legal Ads 535200 Departmental Supplies 535205 Bank Charges 535210 Computer Supplies 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL FINANCE Amended Proposed FY 19/20 FY 20/21 FY 21122 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Projected Budget 425276 411,119 464,538 396,329 380,350 458,750 0 11 0 200 100 200 31,801 31,115 35207 30290 29,100 35,110 38,126 36,472 41,308 35,564 34,250 41,306 43,776 35,379 38,770 41268 33,950 59245 95 88 94 83 79 95 741 799 710 701 551 734 539,816 514,984 580,627 504,435 478,380 595,440 13,612 18,899 15,123 0 0 0 37,750 38,547 36,780 38940 39,252 52,182 28,610 28,550 46,667 27,750 29,650 31,000 261 97 0 500 0 500 0 882 532 0 0 0 825 0 0 0 0 0 2,370 1,723 1,837I 1,920 2,145 2210 3,304 3,698 3,640 3,502 3,426 3,440 31,874 32,571 34,926 35,900 35,900 38,000 50 0 0 0 0 0 5,693 5,615 9,467 0 0 0 1,416 971 1,524 1,750 2,400 2,500 3,404 5,374 3,130 3,550 3,550 4,875 136 130 55 170 130 130 199 673 271 600 600 600 3,424 2,594 2,094 2530 2,895 2,875 0 0 88 250 0 250 1,929 998 17 1500 500 1,000 134,857 141,322 156,151 118,862 120,448 139,562 0 0 0 0 0 0 0 0 0 0 0 0 674,673 656,306 736,778 623,297 598,828 735,002 0�1 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGEI1 MANAGEMENT INFORMATION SYSTEMS DEPARTMENT The Management Information Systems department consists of five (5) full-time and two (2) part-time staff members. This department is responsible for the purchase, operation, and maintenance of the City's approved computerized hardware and software infrastructure, and either provides or recommends training for its use. This department also oversees the live broadcast of most of the City's boards and committee meetings, 24 hour broadcasting of COSty and creation/maintenance of all City websites and their content. This department provides support for approximately 200 computers, over 40 printers and copiers, along with other systems including computerized physical access control systems, the public safety computer infrastructure, accounting systems, the City's geographic information systems, computerized fuel monitoring, and ensures all systems that are connected are secured across all city facilities. Additionally, the MIS department supports hardware and software for Internet/Intranet accounts, provides maintenance of email systems, oversees the telephone system, and has the responsibility of initializing and maintaining City issued cellular devices. MIS coordinates with other departments relating to use and configuration of the records imaging software (Laserfiche) and other departmental records management software systems. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Performed planned upgrades for computers across city facilities ✓ Implemented additional security measures in city parks ✓ Broadcasted major events ✓ Connected the Public Works Compound to the city network and provided infrastructure and systems to bring it fully online ✓ Upgraded security infrastructure at the airport ✓ Enhanced broadcast capabilities for board and council meetings held in the chambers ✓ Increased network bandwidth across all city facilities FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Continue to enhance and ensure the security of systems in the workplace ➢ Ensure accessibility of all boards and council meetings to the public for viewership and participation ➢ Improve function, operation, and usability for all departments within the city ➢ Implement new systems to enhance functions and daily operations as needed ➢ Train users on the proper usage and function on systems implemented for their convenience ➢ Provide support and develop digital platforms to help prepare for the Sebastian Centennial celebration PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 Workorders Processed 2513 2521 2385 2800 2550 Server/Network/Phone Outages Serviced 12 14 12 12 12 Web/COS-TV Workorders Processed 358 482 429 400 550 Programs Aired Live on COS -TV 83 84 81 90 90 User Training hours performed/supported 243 90 135 120 110 31 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET MANAGEMENT INFORMATION SERVICES PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 22123 23124 10.00% 10.00% Network Analvsis. Design, and Configuration - This includes the assessment of the citys' current data needs, as well as projected needs for all software and hardware, and the documentation of all systems. 25.00% 25.00% Fad User Sumort - This includes hardware troubleshooting and repair, as well as, assisting users in the use of all data resources. 3.00% 3.001/oNetwork Administration - This includes the daily administration of network resources such as maintaining user accounts, e-mail accounts, data backup etc... 2.00% 2.00% Division Administration - This includes the functions necessary to support the internal administrative needs of the MIS division's resources and personnel. 2.00% 2.00% Technolmv Research andDevelonment - This is the time necessary to research and evaluate technology related products and services for purchase and implementation. 25.00% 25.00% Broadcasting/Recording/Content Creation - broadcast board meetings live from council chambers. Filming for commericals or other productions as directed. Creation of the daily programming schedule. Creation of all the video files for the Web Archive service. Creation of print advertising/banners as requested. Creation of COSty slides as needed. Any items needed are requested via work order. 2.00% 2.00% Website Sumort - posting of all agendas & packets, adding the city's events to the events calendar on the city's main site. Making any additions or changes that are needed for the information on all the city's websites to stay up-to-date. Any additions or changes are requested via work orders. 10.00% 10.00% Maintenance - monitoring and addressing MIS techincal items. These include servers, switches, and other specialized hardware that is essential to the day to day operations of the MIS division. This includes the daily administration of network resources such as maintaining user accounts, e-mail accounts, data backup etc... 20.00% 20.00% Securit► & Training - securing all endpoints and servers against unwanted intrusion. Training of end users on safe usage of city provided technology. Making sure that systems have all needed patches. Securing all intemet based services against hackingibreaches. 1.00% 1.00% Records Management - Maintain the electronic records for the the City of Sebastian. This includes the public emails and the laserfiche system. work with the the City Clerks office to ensure our the city's electronic record storage is both user/public friendly and secured. 100.00% 100.000/0 32 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGEI1 MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Management Information Systems is $ 678,425, this compares to the 2022-2023 projected expenditures or $636,125, an increase of $ 42,300, or 6.65%. Amended Projected FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 345,874 $ 347,018 $ 371,674 $ 447,581 $ 411,720 $ 463,700 $ 51,980 Operating Expenses 163,865 166,312 171,793 280 290 224,405 214,725 (9,680) Capital Outlay 2,011 - - - - - - Total $ 511,750 $ 513,329 $ 543,467 $ 727,871 $ 636,125 $ 678,425 $ 42,300 Fiscal Year 2023-2024 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-2023 Projected Expenditures: Difference 1. Personal Serrices - Increase due to longevity, having positions full all year, negotiated pay increases, and insurance costs. $ 51,980 2. Operating Expenses - Slight decrease due to some software renewals not being due this year. $ (9,680) 3. Capital Outlay -No change. $ PERSONAL SERVICES SCHEDULE MANAGFII'1F1VT INFORMATION SERVICES FULL TMEQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23124 MIS Manager 76,213 / 133,370 1.00 1.00 1.00 1.00 $ 91,100 $ 96,000 Systerrs Administrator 62,701 / 109,724 1.00 1.00 1.00 1.00 60,700 65,500 MIS Assistant Manager 56,871 / 99,523 1.00 1.00 1.00 1.00 67,000 70,500 Help Desk Technician 39,520 / 69,159 1.00 1.00 1.00 1.00 26,750 42,750 Help Desk Technician/Administrative Asst 37,440/ 65,519 1.00 1.00 1.00 1.00 38,000 40,500 Audio Visual Technician (P/T) $15.23/hr - $ 26.65/hr 0.50 0.50 0.50 1.00 16,750 40,000 Audio Visual Technical Analyst (P/T) $19.00/hr- $ 33.25/hr 0.50 0.50 0.50 0.00 12,200 - 6.00 6.00 6.00 6.00 TOTALSALARIES $ 312,500 $ 355250 Overtime 51000 2,000 FICA Taxes 24,135 27,330 Deferred Compensation 25,790 28,715 Group Health Insurance Premium 43,750 49,754 Employee Assistance Program 71 79 Worker's Comp Insurance 474 572 Total Personal Services $ 411,720 $ 463,700 33 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE CAPITAL OUTLAY SCHEDULE MANAGF M&ff INFORMATION SERVICES - TO BE FUNDED BY DIS CRETIONARY SALES TAX EXPENDITURES PER FLS CAL YFAR DESCRIPTION 2023/24 2024/25 2025/26 2026-27 2027-28 TOTAL VxRail Server/Host Update $ 43,195 $ 45,355 $ 45,355 $ 45,355 $ 45,355 $ 224,615 Citywide Computers 45,000 35,000 45,000 35,000 45,000 205,000 COSty Equipment 15,000 15,000 15,000 15,000 15,000 75,000 Network Infrastructure 30,000 30,000 30,000 30,000 30,000 150,000 Core and Remote Switches 60,000 - - - - 60,000 Security Cameras 30,000 - - - - 30,000 Sidewalk Assurance System 50,000 - - - - 50,000 Cyber Security Features 30,000 - - - - 30,000 Public Works Compound Firewall 75,000 - - - - 75,000 Total $ 378,195 $ 125,355 $ 135,355 $ 125,355 $ 135,355 $ 899,615 34 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET MANAGEMENT INFORMATION SYSTEMS Code:010021 i Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533120 Consultants 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Phone 534110 Internet Access 534120 Postage 534130 Express Mail 534420 Equipment Leases 534630 R & M - Office Equipment 534640 R & M - Operating Equipment 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL MANAGEMENT INFORMATION SYSTEMS DIVISION FY 19/20 FY 20/21 FY 21/22 Actual Actual Actual Amended Proposed FY 22/23 FY 22/23 FY 23/24 Budget Projected Buet dg 257,337 261,640 280,617 333,910 312,500 355,250 3,805 490 1285 500 5,000 2,000 18,759 19,196 20,498 25,582 24,135 27,330 21,120 21219 22,017 26,592 25,790 28,715 44,307 43,924 46,713 60,371 43,750 49,754 63 63 65 79 71 79 483 485 479 547 474 572 3459874 3479018 3719674 447,581 411,720 463,700 0 0 0 0 0 0 34,685 0 616 0 0 0 0 0 126 1,200 1,200 1,200 2,291 3,711 2,406 2,715 1,120 1,080 23,129 25,245 27,134 49,960 49,960 55,755 8 0 2 0 25 25 0 74 0 150 400 200 178 214 218 215 215 215 80,333 98,905 97,182 117,900 117,900 109,000 0 0 0 0 0 0 1,214 684 491 0 400 350 9,149 11,592 8,651 7,000 9,000 9,000 317 67 616 850 250 200 10,563 22,579 31,321 95,000 40,000 32,000 0 0 0 100 100 0 1,999 3,240 3,032 5,200 3,835 5,700 163,865 166,312 171,793 280,290 2249405 214,725 2,011 0 0 0 0 0 2,011 0 0 0 0 0 511,750 513,329 543,467 727,871 636,125 6789425 35 IITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE I1 HUMAN RESOURCES DEPARTMENT The Human Resources Department primarily provides support services to other City departments. The Human Resources Department was part of Administrative Services until April 1, 2023. The Human Resources Department is responsible for the life cycle of an employee (i.e., recruiting, hiring, onboarding, training and termination), retention of employees, and administering employee benefits (Medical, Dental, Vision, Life Insurance, Employee Assistance Program, etc.). In addition to implementing and advising on rules and regulations to ensure compliance with employee laws, Human Resources is responsible for policies and procedures, negotiating collective bargaining agreements, discipline and grievance handling and employee salary administration. Human Resources is responsible for service recognition, employee special events, and employee training. Human Resources is responsible for Safety, Workers' Compensation and the City's liability cases. Last, Human Resources is responsible for the administration of police pensions. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Recruited for 32 positions, interviewed 223 applicants, processed 22 terminations. ✓ Hired and oriented 24 new employees, promoted 10 employees, made conditional offers to 5 Police Officers/Recruits and 911 Dispatchers. ✓ Initiated the Neogov recruitment software. City applications are now on the City website. ✓ Assisted in negotiating two union contracts with IUPA (police and civilian). ✓ Assisted in negotiating and recommending employee medical, dental, vision, life insurance, long term disability, and employee assistance benefits. ✓ Assisted in the preparation of biweekly payroll. Managed Employee Family and Medical Leave. ✓ Promoted safety — responsible for workers compensation and communicating information to Florida League of Cities (6 cases thru 05/18/23). ✓ Served as risk manager for property and liability insurance policies and claims (12 cases claimed and 18 cases under $ 1,000). ✓ Provided administrative support to the Police Officers Pension Plan. ✓ Completed payroll for FEMA Cat A and B and documentation for 2 hurricanes (Ian and Nicole). ✓ Completed and monitored city liability insurance claims for the 2 hurricanes (Ian and Nicole). ✓ Established Sign -On bonuses for new employees (17 employees received Sign -On bonuses; established reimbursement program for new Police Recruits). ✓ Added a Human Resources Assistant. ✓ Held an Employee Health Fair and Expo. ✓ Held 1 job fair and attended a job fair. ✓ Improved internal processes to operate more efficiently. W* CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Establish an online Employee Handbook, including Human Resources Policies and procedures. ➢ Recruit and promote the most qualified candidates, recognizing the value of diversity and equal employment; i.e. Neogov, Indeed, Social Media, associations, etc. and attend job fairs. ➢ Initiate an online Performance Review process and form. ➢ Continue to provide up-to-date information regarding employee benefits. ➢ Assist in the preparation of biweekly payroll. Manage Employee Family and Medical Leave. ➢ Promote a safe and healthy workplace, reflecting commitment to fairness and equality. ➢ Re-establish the Safety Committee; administer workers compensation and communicate information to Florida League. ➢ Perform the duties of risk manager for property and liability insurance policies and claims. ➢ Provide administrative support to the Police Officers Pension Plan. ➢ Hold and Employee Health Fair and Expo. ➢ Improve internal processes to operate more efficiently. ➢ Provide low cost quality training (in-house and on-line) for City employees. ➢ Continue staff training in human resources, workers compensation, risk management, and emergency management. ➢ Continue to provide responsive service to all customers, citizens, vendors, and employees. ➢ Continue administration of Sustainable Sebastian projects and outreach PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 (Total Full and Part-time Positions 180 179 185 193 199 Terminations/Resiguations/Retirements 33 35 31 30 30 1HR hours to process new employee 2 2 2 2 2 Applications processed 109 134 232 150 250 New Hires 22 35 18 35 35 Back�,round Checks conducted - non -sworn 18 13 14 25 25 Reported Workers Compensation Claims 11 9 14 10 10 Time frame to hire new employee - non -sworn 30 days 90 days 60 &,s 60 days 60 days Time frame to hire new employee - sworn 2 months 3+ months 3+ months 2 months 3+ months Promotions 8 10 10 (Transfers 1 2 2 37 (CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET HUMAN RESOURCES PROGRAM BUDGET STAFFING 22123 23/24 NATURE OFACTIVPTY Payroll - Enter hew hire payroll information into ADP including benefits enrollments. Review timecards to insure they 15.00% 15.00% are completed correctly. Monitor and maintain records for FMLA amd Workers Compensation payments. Prepare quarterly reports to the workers compensation insurance carrier. Hiring New Employees - Post positions, accept applications, screen applications for minimum qualifications, prepare employment and rejection letters, prepare new hire packages, schedule pre -employment physicals and drug screens, 25.00% 20.00% conduct new hire orientations, conduct employment and background investigations, coordinate with departments regarding examinations for skilled positions. Interview applicants as part of panel. Customer Service - Respond to customer inquiries both in person and on the phone. Provide support to other 2.50% 2.50% employees and departments as needed. o ee SMVport - Provide protection to both City and employees by following federal and state laws/regulations. Manage employee relations and identify labor costs. Mediate and resolve disputes between management and employees. Maintain, update, and implement City Human Resources policies and procedures. Develop and coordinate 20.00% 22.50% employee training. Review and revise job descriptions and pay scales. Maintain all employee files. Provide administrative support to the Police Pension Plan. In -Service Actions - Process employee action notices for activity - promotions, demotions and transfers. Maintain 10.00% 10.00% personnel and subject files. Update salary schedules and compensation plans. Administer employee evaluation program Effective Insurance Plans - Develop and maintain a comprehensive, innovative and effectively managed insurance 10.00% 10.00% benefits plan for all employees and dependents. Provide clear prevention opportunities and participation options for employees and dependents. Risk Mamaeement- Fissure that liability insurance claims are promptly submitted to the insurance carrier. Resolve minor claims that are lower than deductible limits in a fair and consistent manner. Insure Workers Compensation claims are 10.00% 15.001/o submitted to carrier. Maintain correspondence with insurance carrier for all liability and workers compensation claims from inception to completion orreturn to work Negotiate carrier benefits and rates. Coordinate all safety training. Union Ne , otiations. Contract Administration - Negotiate labor agreements with police, civilian, and supervisory unions and any Memos of Understanding necessary during the life of existing contracts. Perform support research, document 5.00% 2.50% preparation and record minutes. Review, rewrite and organize Rules and Regulations. Records M,anai!ement - Records storage, disposition, and destruction. Insure annual compliance. Complete 2.50% 2.50% transmittals, boxlabels, records disposition and destruction forms, and update master log. 100.00% 100.00% CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET HUMAN RESOURCES BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Human Resources is $ 288,670. This compares to the 2022-2023 projected expenditures of $ 222,052, an increase of $ 66,618, or 30.0% . Amended Projected FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ $ $ $ 174,271 $ 173,575 $ 205,545 $ 31,970 Operating Expenses - 57,543 48,477 83,125 34,648 Capital Outlay - - - - - Total $ $ - $ $ 231,814 $ 222,052 $ 288,670 $ 66,618 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures: 1. Personal Services - Increase due to positions being full all year, longevity, negotiated pay increases, and insurance costs. 2. Operating Expenses - Increase due to Neogov software contracts and increased employee training. 3. Capital Outlay - No change. PERSONAL SERVICES SCHEDULE HUMAN RESOURCES DEPARTMENT FULL TIME EQUIVALENTS PAY Amended POSITION RANGE 21/22 22/23 22/23 Human Resources Director* 92,637/ 162,112 0.00 0.00 1.00 Human Resources Assistant* 49,130 / 85,975 0.00 0.00 1.00 *Positions moved from Administrative Services in FY23 0.00 0.00 2.00 TOTAL SALARIES Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 23/24 1.00 1.00 2.00 Difference $ 31,970 $ 34,648 Projected Expenditure Budget 22/23 23/24 101,500 108,750 35,500 52,000 $ 137,000 $ 160,750 10,480 12,297 12,350 14,471 13,555 17,738 28 32 162 257 $ 173,575 $ 205,545 39 JCITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET HUMAN RESOURCES DEPARTMENT Code: 010035 Amended Proposed Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Number Description Actual Actual Actual Budget Protected Budget PERSONAL SERVICES 511200 Regular Salaries 0 0 0 137,520 137,000 160,750 511400 Overtime 0 0 0 0 0 0 512100 FICA Taxes 0 0 0 10,565 10,480 12297 512225 Deferred Compensation 0 0 0 12,432 12,350 14,471 512301 Group Health Insurance Premium 0 0 0 13,555 13,555 17,738 512309 Employee Assistance Program 0 0 0 28 28 32 512400 Worker's Comp Insurance 0 0 0 171 162 257 TOTAL PERSONAL SERVICES 0 0 0 174,271 173,575 205,545 OPERATING EXPENDITURES 533100 Professional Services 0 0 0 1,050 0 0 533175 Employee Background Testing 0 0 0 24,175 22,000 22,000 533400 Other Contractual Services 0 0 0 5,800 4200 30,970 534000 Travel and Per Diem 0 0 0 500 500 500 534120 Postage 0 0 0 250 100 100 534420 Equipment Leases 0 0 0 198 198 1,260 534630 R & M - Office Equipment 0 0 0 1,500 1,500 4,800 534700 Printing and Binding 0 0 0 500 250 250 534800 Promotional Activities 0 0 0 5,000 2,000 2,000 534825 Advertising 0 0 0 9,500 7,500 7,500 535200 Departmental Supplies 0 0 0 3,500 5,000 4,000 535210 Computer Supplies 0 0 0 1,250 1250 250 535410 Dues and Memberships 0 0 0 570 229 245 535420 Books and Publications 0 0 0 0 0 250 535450 Training and Education 0 0 0 3,750 3,750 9,000 TOTAL OPERATING EXPENDITURES 0 0 0 57,543 48,477 83,125 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL ADMINISTRATIVE SERVICES 0 0 0 231,814 222,052 288,670 w CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET POLICE DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS The Fiscal Year 2023-2024 proposed budget for the Police Department as a whole is $ 8,070,735. This compares to the 2022-2023 projected expenditures of $ 6,764,333, an increase of $1,306,402, or 19.3%. Amended Projected FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 5,716,160 $ 5,740,985 $ 6,028,359 $ 6,521,852 $ 6,019,610 $ 7,311,920 $ 1,292,310 Operating Expenses 553,232 571,530 587,783 681,254 662,041 718,055 56,014 Capital Outlay 146,560 42,177 45,273 90,550 82,682 40,760 (41,922) Total $ 6,415,952 $ 6,354,693 $ 6,661,415 $ 7,293,656 $ 6,764,333 $ 8,070,735 $ 1,306,402 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures: Difference 1. Personal Services - Increase due to new positions, having positions full all year, negotiated pay increases, and insurance costs. $ 1,292,310 2. Operating Fgpenses - Increase due primarily to replacing duty weapons, sergeant examcosts, and utility cost increases. $ 56,014 3. 0jF ral Oudm - Decrease due to no large equipment purchases being requested this year. $ (41,922), Inves 1 Sebastian Police Department Cost Allocation Code Enforcement Police rations 56% 41 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'11 CONSOLIDATED POLICE DEPARTMENT FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Actual Actual Actual Budge Pro#ected Budge POLICE ADMINISTRATION PERSONAL SERVICES $ 1,064,435 $ 895,521 $ 967,223 $ 761,310 $ 722,605 $ 839,700 OPERATING EXPENDITURES 160,747 125,109 101,079 113,770 111,465 133,065 CAPITALOUTLAY 38,694 - 9,125 - - - TOTAL $ 1,263,875 $ 1,020,630 $ 1,077,427 $ 875,080 $ 834,070 $ 972,765 POLICE OPERATIONS PERSONAL SERVICES $ 3,029,232 $ 3,153,248 $ 3,295,521 $ 3,674,360 $ 3,473,890 S 4,088,225 OPERATING EXPENDITURES 245,672 275,264 319,925 371,259 365,695 380,370 CAPITAL OUTLAY 33,487 32,677 32,555 77,550 71,000 29,260 TOTAL $ 3,308,391 $ 3,461,189 $ 3,648,001 $ 4,123,169 $ 3,910,585 $ 4,497,855 POLICE INVESTIGATIONS PERSONAL SERVICES $ 878,785 $ 954,685 $ 1,017,583 $ 1,170,620 $ 1,041,930 $ 1,336,390 OPERATING EXPENDITURES 123,458 143,558 140,023 158,440 157,980 168,325 CAPITALOUTLAY 74,379 9,500 3,593 13,000 11,682 11,500 TOTAL $ 1,076,622 $ 1,107,742 $ 1,161,198 $ 1,342,060 $ 1,211,592 S 1,516,215 POLICE DISPATCH PERSONAL SERVICES $ 573,959 $ 566,550 $ 587,522 $ 733,785 $ 652,710 $ 847,425 OPERATING EXPENDITURES 8,886 10,955 9,145 16,995 11,236 16,090 CAPITAL OUTLAY - - - - - - TOTAL $ 582,845 $ 577,505 $ 596,667 $ 750,780 $ 663,946 $ 863,515 POLICE CODE ENFORCEMENT PERSONAL SERVICES $ 169,750 $ 170,981 $ 160,510 $ 181,777 $ 128,475 $ 200,180 OPERATING EXPENDITURES 14,469 16,645 17,611 20,790 15,665 20,205 CAPITAL OUTLAY - - - - - - TOTAL $ 184,219 $ 187,626 $ 178,121 $ 202,567 $ 144,140 $ 220,385 TOTALS PERSONAL SERVICES $ 5,716,160 $ 5,740,985 $ 6,028,359 $ 6,521,852 $ 6,019,610 $ 7,311,920 OPERATING EXPENDITURES 553,232 571,530 587,783 681,254 662,041 718,055 CAPITAL OUTLAY 146,560 42,177 45,273 90,550 82,682 40,760 TOTAL $ 6,415,952 $ 6,354,693 $ 6,661,415 $ 7,293,656 $ 6,764,333 $ 8,070,735 m CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGEI'j POLICE ADMINISTRATION The Police Administrative Division includes the office of the Chief, Professional Standards, Training, Accreditation, Alarm Administration, and Police Volunteers. This division coordinates the efforts of the division commanders, oversees the budget, conducts internal investigations and background investigations for new employees, and is responsible for strategic planning. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Continued to provide a safe environment to live and work for residents, visitors, and commuters. ✓ Continued to develop partnerships with our community through training, social media, and professional interactions. ✓ Continued to research and utilize available funding resources to benefit the agency and our community as a whole. ✓ Continued staff development through leadership and mentoring programs both internal and external. ✓ Completed third year requirements of reaccreditation status with Commission for Florida Accreditation as an Excelsior agency. FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Continue to provide a safe environment to live and work for residents, visitors, and commuters. ➢ Continue to develop partnerships with our community through training, social media, and professional interactions. ➢ Continue to research and utilize available funding resources to benefit the agency and our community as a whole. ➢ Continue staff development through leadership and mentoring programs both internal and external. ➢ Roll back to first year requirements of reaccreditation status with Commission for Florida Accreditation as an Excelsior agency. ➢ Work to fill vacancies and maintain staffing allocations. ➢ Develop and provide promotional test to fill leadership vacancies created by retirements. 43 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET1 PERFORMANCE MEASURES Performance Indicators Civic meetings attended Policies reviewed Unit staff meetings attended Senior staff meetings attended Staff inspections p erformed Computerized statistical reviews Crime Prevention Information needs Youth & Bike Safety Events Community Events Background Investigations Training Assistance Internal Investigations Conduct 40 hrs of training for officers Conduct training for civilian employees Recruiting and promotional Activities INumberof citations processed INumber of warnings processed Number of reports processed Number of parking citations processed Number of trespass warnings processed Statistical reports completed Actual Actual Actual Projected Projected 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 145 80 36 145 145 125 80 125 125 125 12 12 12 12 12 40 36 36 36 36 4 4 4 4 4 12 12 12 12 12 25 35 35 40 40 0 0 0 3 0 10 10 12 50 40 16 29 15 50 50 8 15 5 20 20 1 4 3 6 2 43 43 46 43 46 36 40 15 50 15 0 2 1 12 10 958 795 952 900 950 1392 1652 2059 1800 2000 2169 2165 1995 2400 2200 44 17 25 40 30 205 212 160 250 200 30 50 12 50 4 POLICE ADMINISTRATION PROGRAM BUDGET DESCRIPTION STAFFING NA TURE OF A CTIVITY 22123 23124 36.00% 36.00% General Management - Direct department, develop and expand citizen involvement and public education. Meet with civic groups, media, and other public and private groups. General administrative duties managing the department. 2.00% 2.00% Professional Standards - Oversee all internal affairs investigations and conduct two staff inspections during the year. Oversee all background investigations. Insure that accreditation standards are followed and documented. 1.000/. 1.00% Stafflnsnections 33.00% 33.00% Records Management - Processing, distributing and entering incident reports, citations, warnings, parking tickets, trespass warnings, and other related records management for the Divisions of the Police Department. 23.00% 23.00% Citizen Reauests - Respond to citizen and agency requests for incident reports, accident reports, and local checks by fax, mail or phone. Providing officers with information when requested, signing for, processing and entering subpoenas. Providing records information to citizens in person orby phone. 4.00% 4.00% Renorting - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update pin map. 1.00% 1.00% Administrative - Mail correspondence to housewatch participants and to program donors, collect copy fees, signoffcitation fees and alarm fees. 100.00% 100.00% CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET POLICE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Police Administration is $ 972,765. This compares to the 2022-2023 projected expenditures of $ 834,070 (excluding State Pension funds), an increase of $138,695, or 16.6%. Amended Projected FY 19/20 FY 20/21 FY 21122 FY 22123 FY 22/23 FY 23/24 Actual Actual Actual Budget Fxpenditures Budget Difference Personal Services $ 1,064,435 $ 895,521 $ 967,223 $ 761,310 $ 722,605 $ 839,700 $ 117,095 Operating Expenses 160,747 125,109 101,079 113,770 111,465 133,065 21,600 Capital Outlay 38,694 - 9,125 - - - - Total $ 1,263,875 $ 1,020,630 $ 1,077,427 $ 875,080 $ 834,070 $ 972,765 $ 138,695 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-2023 Projected Expenditures: Difference 1. Personal Services - Increase due to having positions full all year, a reclass, negotiated pay increases, and insurance costs. $ 117,095 2. Operating Expenses - Increase due primarily to sergeant examcosts and utility cost increases. $ 21,600 3. CapitalOutlay -No change. $ - w CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE POLICE ADMINISTRATION FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 Police Chief 102,133 / 178,729 1.00 1.00 1.00 1.00 $ 134,000 $ 141,750 Deputy Police Chief 92,637 ! 162,112 1.00 1.00 1.00 1.00 121,000 127,000 Police Captain 87,404 / 152,953 1.00 1.00 1.00 1.00 93,750 99,000 Executive Assistant 49,130 / 85,975 0.00 1.00 1.00 1.00 55,750 59,000 Accreditation/Records Supervisor 46,779 / 81,862 1.00 1.00 1.00 1.00 45,000 46,750 Records Specialist I1 39,520 / 69,159 1.00 1.00 1.00 1.00 40,500 45,000 Records Specialist 1 37,440 / 65,519 1.00 1.00 1.00 1.00 - 37,500 Quartermaster P/T $ 19.00/hr - $ 33.254ir 0.00 0.00 0.00 0.50 - 24,750 Logistics Specialist P/T $ 15.23lhr - $ 26.654ir 0.50 0.50 0.50 0.00 15,000 - Crime Analyst " 49,130 / 85,975 1.00 0.00 0.00 0.00 - - Administrative Assistant 37,440 / 65,519 1.00 0.00 0.00 0.00 - - 8.50 7.50 7.50 7.50 TOTAL SALARIES $ 505,000 $ 580,750 * Position moved to Investigations Division in FY23 Overtime 1,200 1,000 FICA Taxes 38,724 44,563 Clothing Allowance 765 810 Deferred Compensation 12,750 17,033 Chapter 185 Pension 83,671 84,215 Group Health Insurance Premium 69,500 98,519 Employee Assistance Program 95 111 Worker's Comp Insurance 10,900 12,699 Total Personal Services $ 722,605 $ 839,700 CAPITAL OUTLAY SCHEDULE POLICE ADMINISTRATION DIVISION -TO BEFUNDED BYDST EXPENDITURES PER FISCAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027/28 Indoor Firearms Range $ - $ - $1,250,000 $ - $ - $ $ - $ - $1,250,000 $ - $ - $ TOTAL 1,250,000 1,250,000 1 K19 CITY OF 5EBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET1 POLICE ADMINISTRATION Code:010041 Amended Proposed Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Number Description Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 615,613 486,059 523,792 528,748 505,000 580,750 511400 Overtime 1,155 52 3,111 1,000 1,200 1,000 512100 FICA Taxes 44,116 36,340 39,586 40,649 38,724 44,563 512215 Clothing Allowance 1,440 1,553 1,620 1,620 765 810 512225 Deferred Compensation 14,186 13,690 14,439 14,905 12,750 17,033 512250 Chapter 185 Retirement 111,794 79,344 84,784 85,969 83,671 84,215 512251 Chapter 185 State Shared Revenue 208,645 206,017 227,003 0 0 0 512301 Group Health Insurance Premium 51,269 58,658 61,601 75,560 69,500 98,519 512309 Employee Assistance Program 102 104 107 111 95 111 512400 Worker's Comp Insurance 16,115 13,704 11,181 12,748 10,900 12,699 TOTAL PERSONAL SERVICES 1,064,435 895,521 967,223 761,310 722,605 839,700 OPERATING EXPENDITURES 533100 Professional Services 3,856 1,200 650 5,000 5,000 10,650 533400 Other Contractual Services 25 25 25 25 25 25 533500 Investigations 271 0 0 1,000 0 1,000 534000 Travel and Per Diem 1,610 3,123 3,741 6,000 4,000 6,000 534101 Telephone 5,795 9,328 4,010 0 0 0 534105 Cellular Telephone 1,649 1,614 1,386 1,045 1,350 1,620 534110 Internet Services 911 786 1,325 1,395 1,005 960 534120 Postage 1,400 668 932 1,500 975 1,500 534310 Electric 29,104 29,399 34,660 37,200 42,710 44,000 534320 Water/Sewer 2,942 3,058 3,307 3,300 3,960 4,380 534420 Equipment Leases 3,581 3,824 3,777 3,830 3,765 3,765 534500 Insurance 7,090 0 6,387 0 0 7,025 534610 R&M -Buildings 10,031 8,124 220 5,000 5,000 2,500 534620 R&M -Vehicles 1,073 1,188 728 750 750 800 534630 R & M - Office Equipment 48,578 44,343 18,651 18,335 18,335 21,645 534640 R& M-Operating Equipment 30 0 280 1,000 0 0 534650 R& M-Radio 0 0 0 100 0 100 534800 Promotional Activities 842 1,000 714 1,000 800 1,000 534820 Designated Expenditure (Greer Donation) 25,268 0 (-, _ , 0 0 0 535200 Departmental Supplies 6,118 7,048 8,155 8,000 6,000 7,000 535210 Computer Supplies 877 284 459 800 300 500 535230 Small Tools and Equipment 0 890 0 1,000 600 1,600 535260 Gas and Oil 2,979 3.412 4,765 5.000 5.000 5.000 535270 Uniforms and Shoes 844 876 1,267 1,500 1,000 1,500 535275 Safety Equipment 0 0 0 100 0 0 535410 Dues and Memberships 3,138 2,395 3,371 3,890 3,890 3,495 535420 Books and Publications 0 0 243 1,000 1,000 1,000 535450 Training and Education 2,732 2,524 3,649 6,000 6,000 6,000 TOTAL OPERATING EXPENDITURES 160,747 125,109 101,079 113,770 111,465 133,065 CAPITAL OUTLAY 606300 IOTB 0 0 7,500 0 0 0 606400 Vehicles and Equipment 19,694 0 0 0 0 0 606405 Vehicles and Equipment (Designated Funds) 19,000 0 1,625 0 0 0 TOTAL CAPITAL OUTLAY 38,694 0 9,125 0 0 0 TOTAL POLICE ADMINISTRATION 1,263,875 1,020,630 1,077,427 875,080 834,070 972,765 ICIT'Y OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'II POLICE OPERATIONS DIVISION The Operations Division is the most visible component of the police department and is tasked with 24hour/7 day service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering calls for service and patrolling the city limits. The Operations Division is comprised of four squads of 6 sworn personnel including four K-9 units and one full-time traffic officer. Several officers also provide extra duty services such as the SRT (Special Response Team). The SRT is responsible for serving high risk warrants, handling barricaded subjects, or any other special incidents requiring highly trained and equipped personnel. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Provided a high level of customer service to the citizens while dealing with staffing shortages. ✓ Maintained a positive relationship with the community through the COPE initiative. ✓ Continued to focus on mentoring, in-house leadership, and succession planning. ✓ Hired eight new police officers and put them through the Field Training and Evaluation Program. FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Increase shift personnel to target traffic complaints throughout the city and deter traffic violations. ➢ Provide a high level of customer service to the citizens. ➢ Continue to maintain a positive relationship with the community through the COPE initiative. ➢ Continue to develop leadership, mentoring, and succession planning through in-house and other educational resources. ➢ Increase natural resource patrols and safety checks along our waterways and preserve areas. PERFORMANCE MEASURES Performance Indicators Calls for Service Officer Initiated Activity Traffic Stops I Written Warnings Traffic Stops Citations (Traffic Stops) Traffic Enforcement Parking Enforcement Alarms Adult Arrests Juvenile Arrests Buckle up and DUI enforcement waves Traffic Enforcement Initiatives K-9 usage reports K-9 searches Marine and Natural Resource Citizen Contacts Actual 2019/2020 27,229 17,342 3,305 2,005 2,589 32 592 359 21 1 Actual 2020/2021 21,089 11,670 2,775 1,572 758 1,459 17 548 325 23 1 Actual 2021/2022 18,978 9,762 3,200 2,014 945 655 24 386 243 26 1 Projected 2022/2023 35,000 15,000 4,000 3,000 1,000 2,500 50 575 350 25 4 29 32 51 35 78 44 80 40 72 100 Projected 2023/2024 20,000 15,000 3,500 2,500 1,100 2,000 30 400 300 30 10 30 60 50 sm CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET POLICE OPERATIONS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 22123 23124 40.00% 40.00% Calls for Service - respond to calls for service. 18.00% 18.00% Traffic Sto[s and Citations - Conduct traffic stops and issue citations and warnings. 15.00% 15.00% Inwstieations -Conduct vehicle crash investigations. 2.00% 2.00% Criminal Transax,rtation - Transport arrested adults and juveniles to respective detention facilities. 4.00% 4.00% Training and Professional Development - Provide a minimum of 40 hours of training to all members of the division. 12.001/o 12.001/o Patrol and Crime Prevention - Maintain patrol logs and direct patrols to reduce opportunistic crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in task force operations. 4.00% 4.00% K 9 Unit - Responsible for directed patrol and request for officer assists. 4.00% 4.00% Motorevcle/Traffic Unit - Criminal and non -criminal traffic law enforcement and accident investigations 1.00% 1.00% Marine Unit - Patrol waterways, enforce marine laws and perform water rescues. 100.00% 100.00% POLICE OPERATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Police Operations Division is $4,497,855. This compares to the 2022-2023 projected expenditures of $3,910,585, an increase of $ 587,270, or 15.02%. Amended Projected FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 3,029,232 $ 3,153,248 $ 3,295,521 $ 3,674,360 $ 3,473,890 $ 4,088,225 $ 614,335 Operating Expenses 245,672 275,264 319,925 371,259 365,695 380,370 14,675 Capital Outlay 33,487 32,677 32,555 77,550 71,000 29,260 (41,740) Total $ 3,308,391 $ 3,461,189 $ 3,648,001 $ 4,123,169 $ 3,910,585 $ 4,497,855 $ 587270 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures: 1. Personal Services - Increase due to two new officers, having positions full all year, negotiated pay increases, and insurance costs. 2. Operating Egxnses - Increase due primarily to replacing duty weapons and new plate reader cameras. 3. Capital Outlay - Decrease due to no large equipment purchases being requested this year. Difference $ 614,335 $ 14,675 $ (41,740) 29 __........ ......; w_-, W .... CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE POLICE OPERATIONS DIVISION FULL TDIE EQUIVALMS Projected PAY Amended Expenditure Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 Lieutenant 76,003 / 133,003 1.00 1.00 1.00 1.00 $ 88,175 $ 94,750 Sergeant 57,504 / 104,800 5.00 5.00 5.00 5.00 420,000 421,450 Officer 50,003 / 94,537 26.00 29.00 29.00 31.00 1,560,000 1,908,375 Crossing Guards (Temp) $ 13.51/hr - $ 23.64/hr 5.00 5.00 5.00 5.00 45,000 51,500 37.00 40.00 40.00 42.00 TOTAL SALARIES $ 2,113,175 $ 2,476,075 Overtime 240,000 240,000 FICA Taxes 180,600 208,544 Clothing Allowance 7,700 9,990 Chapter 185 Retirement 522,922 610,188 Croup Health Insurance Premium 340,000 451,919 Employee Assistance Program 493 586 Worker's Comp Insurance 69,000 90,923 Total Personal Services $ 3,473,890 $ 4,088,225 CAPITAL OUTLAY S CH RULE POLICE OPERATIONS DIVISION -TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL LIDAR Units (2) $ 5,300 $ 5,500 $ $ $ $ 10,800 Night Vision Rifle Scope 8,000 - 8,000 (4) Rapid ID Devices 7,460 - - 7,460 (5) Tasers 8,500 8,500 8,500 8,500 8,500 42,500 (2) Night Vision Goggles - 6,000 - - - 6,000 (4) SRT Helmets 4,800 4,800 Ballistic Shields (10) - 10,000 - - - 10,000 $ 29,260 $ 34,800 $ 8,500 $ 8,500 $ 8,500 $ 89,560 POLICE OPERATIONS DIVISION- TO BE FUNDED BY DIS CRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Police vehiclesw/equipment $ 620,431 $ 485,383 $ 373,152 $ 391,809 $ 411,400 $ 2,282,175 Vehicle/Body Cameras 88,776 88,776 93,776 93,776 93,776 458,880 CAD/RMS System Update 60,775 60,775 60,775 60,775 60,775 303,875 $ 769,982 $ 634,934 $ 527,703 $ 546,360 $ 565,951 $ 3,044,930 RIC CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET+ POLICE OPERATIONS Code:010043 Account Number Description PERSONAL SERVICES 1511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512250 Chapter 185 Retirement 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533500 Investigations 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534120 Postage 534130 Express Mail Charges 534420 Equipment Leases 534620 R & M -Vehicles 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 534650 R & M-Radio 534800 Promotional Activities 534810 K-9 Expenditures 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and OR 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education 535451 Recruitment Reimbursements TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE OPERATIONS DIVISION Amended I Proposed FY 19/20 FY 20/21 FY 21/22 FY 22/23 I FY 22/23 FY 23/24 Actual Actual Actual Budget Projected Budget 1,795,423 1,865,232 1,865,191 2,135,703 2,068,175 2,424,575 0 0 44,913 48,250 45,000 51,500 219,771 246,006 284,578 252,450 240,000 240,000 151,133 157,006 162,194 187,910 180,600 208,544 17,653 16,248 15,701 18,900 7,700 9,990 469,703 485,370 534,585 523,499 522,922 610,188 312,622 312,778 320,043 421,279 340,000 451,919 500 484 465 554 493 586 62,427 70,124 67,852 85,815 69,000 90,923 3,029,232 3,153,248 3,295,521 3,674,360 3,473,890 4,088,225 (293) 0 0 0 0 0 2,958 6,521 8,064 8,000 8,000 8,000 6,704 6,510 6,294 6,600 6,575 7,200 14,266 14,974 14,657 16,680 15,975 15,840 83 0 47 50 50 50 368 282 141 200 200 200 837 760 744 770 740 740 48,819 54,777 46,674 50,000 50,000 50,000 1,248 9,577 8,692 8,500 8,500 7,380 7,177 5,918 11,500 6,500 4,500 4,500 1,379 570 600 1,000 1,000 1,000 500 499 500 1,000 1,000 1,000 4,729 5,790 4,449 5,000 5,000 5,000 31,022 33,943 35,380 52,380 52,380 68,865 94 300 669 300 300 1,500 25,718 13,274 3,063 4,000 4,000 25,140 75,029 82,278 129,004 110,000 110,000 110,000 19,051 23,045 31,716 58,729 56,000 28,700 604 4,134 4,276 6,350 6,350 6,000 615 1,070 1,596 1,650 1,575 19,155 314 2,429 659 1,000 1,000 1,000 4,448 8,613 11,201 19,100 19,100 19,100 0 0 0 13,450 13,450 0 245,672 275,264 319,925 371,259 365,695 380,370 33,487 32,677 32,555 77,550 71,000 29,260 33,487 32,677 32,555 77,550 71,000 29,260 3,308,391 3.461,189 3,648,001 4,123,169 3,910,585 4,497,855 51 +CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE POLICE INVESTIGATIONS DIVISION The investigators assigned to this division work on cases involving crimes against persons, crimes against property, and general investigations, including narcotic and vice investigations. The Evidence Technician is the custodian of the evidence/property room and processes crime scenes for evidence. A primary focus of this Division is to nurture cooperation with other law enforcement agencies and to foster community involvement and promote awareness events. The Crime Analyst provides intelligence support internally and externally for the law enforcement community. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Added new equipment to assist with various types of investigations. ✓ Continued to utilize resources to assist investigations in solving and preventing crimes. ✓ Provided professional investigative services to victims of crimes. ✓ Provided continual training in order to maintain certifications and enhance experience levels. FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Expand the Investigations Unit by 1-2 positions to better serve the needs of the community and more effectively investigate crime. ➢ Continue to add new equipment to assist investigators with the increasing amount of cybercrime and evidence collection from technology based devices. ➢ Provide professional investigative services to the victims of crime. ➢ Provide continual training in order to maintain certifications and enhance experience levels. ➢ Purge Property and evidence in accordance with state laws. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 Burglary Investigations 88 90 75 90 85 Assault Investigations 194 203 123 195 150 Sexual Assault Investigations 12 18 15 15 15 Vehicle Theft Investigation 40 24 7 30 20 iRobbery Investigations 3 6 2 5 5 (Larceny Investigations 267 194 155 250 200 Murder/Attempted Murder Investigations 0 1 1 0 1 52 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET POLICE INVESTIGATIONS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 22123 23/24 50.00% 50.00% Investigations - Investigate reported criminal offenses, complete reports on same, conduct interviews, review and assist in the prosecution of suspects. 14.00% 14.00% On Scene Investi ag tions - Perform on -scene investigations and process crime scenes. 9.000/0 9.00% Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court. 10.00% 10.00% Inrestieations Assistance - Assist Uniform Division and other agencies with investigations. 10.00% 10.00% Training -and Professional Dewlooment, 2.00% 2.00% Communitv Meetinus/Communit► Policing. 5.00% 5.00% Backp-rounds 100.000/0 100.000/0 POLICE INVESTIGATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2023-24 proposed budget for Police Investigations is 5 1,516,215. This compares to the 2022-2023 projected expenditures of$ 1,211,592, an increaseof $304,623, or 25.1%. FY 19/20 FY 20/21 Actual Actual Personal Services $ 878,785 $ 954,685 $ Operating Expenses 123,458 143,558 Capital Outlay 74,379 9,500 Total $ 1,076,622 $ 1,107,742 $ Amended Projected FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Budget Expenditures Budget Difference 1,017,583 $ 1,170,620 $ 1,041,930 $ 1,336,390 $ 294,460 140,023 158,440 157,980 168,325 10,345 3,593 13,000 11,682 11,500 (182 i 1,161,198 $ 1,342,060 $ 1,211,592 $ 1,516,215 $ 304,623 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year2022-23 Projected Expenditures: 1. Personal Serikes - Increase due to a new position, a reclass, having positions full all year, negotiated pay increases, and insurance costs. 2. Operating Expenses - Increase due primarily to increased training, crime lab, and utility costs. 3. Capital Outlay - Minimal decrease due to type of investigative equipment planned for purchase this year. Difference $ 294,460 $ 10,345 $ (182) 53 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGEI1 PERSONAL SERVICES SCHEDULE �POLICEINVESTIGATIONS DIVISION FULL TWE EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 Lieutenant 76,003 / 133,003 1.00 1.00 1.00 1.00 $ 113,750 $ 120,500 Sergeant 57,504 / 104,800 2.00 2.00 2.00 2.00 161,000 178,000 Investigator 50,003 /94,537 5.00 5.00 5.00 5.00 285,000 354,650 Crime Scene/Evidence Supervisor 51,584 / 90,270 1.00 1.00 1.00 1.00 26,250 51,500 Crime Analyst * 49,130 / 85975 0.00 1.00 1.00 1.00 44,000 49,250 Crime Scene/Evidence Technician 42,432 / 74,254 0.00 0.00 0.00 1.00 - 42,500 Evidence Technician 42,432 / 74,254 0.50 0.50 0.50 1.00 22,000 42,500 9.50 10.50 10.50 12.00 TOTALSALARIES $ 652,000 $ 838,900 Overtime 50,000 52,000 * Position transferred from FICA Taxes 54,250 68,860 Admin Division in FY23 Clothing Allowance 6,900 9,170 Deferred Compensation 6,825 17,294 Chapter 185 Retirement 157,073 160,334 Group Health Insurance Premium 93,250 161,285 Employee Assistance Program 132 190 Worker's Comp Insurance 21,500 28,357 Total Personal Services $ 1,041,930 $ 1,336,390 CAPITAL OUTLAY SCHEDULE POLICE INVESTIGATIONS DIVISION - FUNDED BY GENIRAL FUND EXPENDrI URES PER FISCAL YEAR Descriation 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Investigative Equipment $ 11,500 $ - $ - $ - $ $ 11,500 $ 11,500 $ - $ - $ - $ - $ 11,500 54 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET POLICE INVESTIGATIONS DIVISION Code:010047 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512250 Chapter 185 Retirement 512301 Camp Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533100 Professional Services 533500 Investigations 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534115 On-line Services 534120 Postage 534130 Express Mail Charges 534400 Rent/Leases 534420 Equipment Leases 534620 R & M-Vehicles 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 534650 R & M-Radio 534800 Promotional Activities 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606300 IOTB 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY Amended Proposed FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Projected Budget 528,843 580,810 634,778 741,969 652,000 838,900 30,504 43,236 0 0 0 0 43,926 42,458 49,347 50,550 50,000 52,000 45,821 51,042 51,666 61,274 54,250 68,860 9,735 10,888 10,574 10,970 6,900 9,170 4,310 4,707 5,028 8,692 6,825 17,294 118,638 121,236 151,762 157,828 157,073 160,334 77,393 77,688 93,073 112,962 93,250 161,285 143 140 139 158 132 190 19,472 22,479 21,216 26,217 21,500 28,357 878,785 954,685 1,017,583 1,170,620 1,041,930 1,336,390 80,668 84,649 76,766 79,179 79,179 81,484 534 (24) 286 2,000 2,000 2,000 4,091 4,528 4,211 8,500 8,500 8,500 4,052 3,791 3,326 3,600 2,900 3,360 3,933 3,843 4,267 4,260 4,500 5,050 1,747 1,800 1,854 1,910 1,910 2,100 26 0 0 250 250 250 184 49 0 300 300 300 576 576 576 576 576 576 416 374 381 375 375 375 1,790 6,983 8,419 5,000 5,000 5,000 1,554 4,977 11,307 12,100 12,100 15,180 0 1,239 1,703 3,000 3,000 3,000 0 29 0 200 200 200 216 300 373 400 400 400 293 0 0 750 750 750 3,549 3,659 3,836 5,000 5,000 5,200 957 4,335 676 1,000 1,000 1,000 2,406 4,156 1,080 800 800 1,300 8,651 7,793 12,671 14,000 14,000 14,000 128 851 525 1,500 1,500 2.500 435 450 500 800 800 800 355 625 750 740 740 800 0 0 0 200 200 200 6,896 8,574 6,516 12,000 12,000 14,000 123,458 143,558 14 0,0 23 158,440 157,980 168,325 0 0 0 0 0 0 74,379 9,500 3,593 13,000 11,682 11,500 74,379 9,500 3,593 13,000 11,682 11,500 TOTAL POLICE INVESTIGATIONS DIVISION 1,076,622 1,107,742 1,161,198 1,342,060 1,211,592 1,516,215 55 I,CIT'Y"",O..,F",S.E.BA-STIAN, FLORIDA 2023/2024 ANNUAL BUDGETJ POLICE DISPATCH UNIT The police Dispatch Unit operates around the clock and takes emergency and non -emergency calls for service from the public, and dispatches calls to officers, code enforcement and volunteers. They do investigative work for the officers utilizing the CAD, RMS, DAVID and FCIC/NCIC, provide information services to officers as well as citizens. They monitor and record the activities of officers, community service volunteers and code enforcement officers into the CAD system. Dispatch takes house watch requests from citizens for the volunteers to check while they are away. Dispatch works closely with the other dispatch centers in the surrounding cities and counties by transferring calls to them or receiving calls from them. Dispatch uses several state of the art automated systems, which are linked to statewide and nationwide databases. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Maintained a high level of customer service while dealing with shift shortages due to employee turnover. ✓ Revamped and implemented a new 911 Emergency Dispatch training program. ✓ Added two new dispatch trainees to the team. FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Fill several open 911 emergency dispatcher positions. ➢ Implement a new and more efficient Computer Aided Dispatch (CAD) and Records Management Systems (RMS). ➢ Provide advanced training for all dispatchers in handling critical incidents, stress management, and leadership. PERM RMANC E MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 911 Calls Received 8,680 9,559 9,168 10,000 11,000 Code Violation Calls Received 14,431 4,845 2,928 10,000 5,000 Total Calls Received 55,105 59,690 55,312 62,000 60,000 Calls Per Dispatcher 6,122 7,086 8,509 7,500 8,500 Administrative Calls Handled 18,922 21,275 19,284 20,000 20,000 K1 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGEI1 POLICE DISPATCH UNIT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 22123 23124 53.00% 50.00% Dispatch - Receive and dispatch calls for police services, including felony in progress and emergency calls. Supply information to officers and callers. Record police action taken on calls for service. 30.00% 30.00% Calls -Receive complaint calls from public and emergency 911 calls. 14.00% 14.00% Information Retrieval - Check auto tags, VIN's, individuals, articles through the automated in-house records system and FCIC/NCIC systems. Send and receive LETS and faxmessages. 2.00% 2.00% Code Enforcement - Receive, document and dispatch code enforcement complaints. 1.00% 4.00% Traininand Professional Development. 1 100.00% 100.00% POLICE DISPATCH UNIT BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Police Dispatch is $863,515. This compares to the 2022-2023 projected expenditures of $663,946, an increase of $199,569, or 30.1%. Personal Services Operating Expenses Capital Outlay Total FY 19/20 FY 20/21 Actual Actual $ 573,959 $ 566,550 $ 8,886 10,955 Amended Projected FY 21/22 FY 22/23 FY 22/23 Actual Budget Expenditures 587,522 $ 733,785 $ 652,710 $ 9,145 16,995 11,236 FY23/24 Budget Difference 847,425 $ 194,715 16,090 4,854 $ 582,845 $ 577,505 $ 596,667 $ 750,780 $ 663,946 $ 863,515 $ 199,569 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures: Difference 1. Personal Services - Increase due to having positions full all year, negotiated pay increases, and insurance costs. $ 194,715 2. Operating Expenses - Increase due primarily to additional training. $ 4,854 3. Capital Outlay -No change. $ - 57 !CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE POLICE DISPATCH UNIT FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 911 Emergency Dispatch Supervisor 69,118 / 120,955 1.00 1.00 1.00 1.00 $ 75,000 $ 79,000 911 Emergency Dispatcher 42,432 / 74,254 8.00 8.00 9.00 9.00 325,000 486,750 911 Emergency Dispatch Assistant Supervisor 1.00 1.00 0.00 0.00 - $ 10.00 10.00 10.00 10.00 TOTAL SALARIES $ 400,000 $ 565,750 Overtime 94,340 60,000 FICA Taxes 38,000 47,874 Deferred Compensation 44,500 56,318 Group Health Insurance Premium 75,000 116,324 Employee Assistance Program 120 158 Worker's Comp Insurance 750 1,001 Total Personal Services $ 652,710 $ 847,425 + ICITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL, BUDGET POLICE DISPATCH UNIT Code:010049 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534420 Equipment Leases 534630 R & M-Office Equipment 534640 R & M-Operating Equipment 534650 R & M-Radios 534800 Promotional Activities 535200 Departmental Supplies 535210 Computer Supplies 535270 Uniforms 535275 Safety Equipment 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE DISPATCH UNIT FY 19/20 FY 20/21 FY 21/22 Actual Actual Actual Amended Proposed FY 22/23 FY 22/23 FY 23/24 Budget Projected Budget 383,668 372,771 360,156 487,900 400,000 565,750 54,558 67,698 86,824 50,000 94,340 60,000 32,652 32,982 33,340 41,151 38,000 47,874 36,685 35,668 40,119 48,411 44,500 56,318 65,425 56,478 66,214 105,265 75,000 116,324 132 111 119 158 120 158 839 843 750 900 750 1,001 573,959 566,550 587,522 733,785 652,710 847,425 0 0 56 2,000 500 2,000 501 450 303 0 0 0 159 75 0 435 0 0 1,556 1,803 1,778 1,815 1,775 1,775 1,155 1,044 935 1,000 1,000 1,000 132 0 0 100 100 100 0 88 0 200 200 200 84 358 375 500 500 500 921 1,664 1,855 1,500 1,500 1,250 1,664 1,543 235 200 200 200 0 0 491 1,000 1,000 1,000 0 0 0 100 100 100 339 345 345 345 361 365 2,374 3,586 2,772 7,800 4,000 7,600 8,886 10,955 99145 16,995 11,236 16,090 0 0 0 0 0 0 0 0 0 0 0 0 5829845 577,505 596,667 750,780 663,946 863,515 �1 ITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE CODE ENFORCEMENT DIVISION The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to citizen complaints and self- initiated enforcement. While providing support to other departments and the Special Magistrate, this division works to solicit voluntary compliance whenever possible. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Continued a proactive approach to code violations, while striving for compliance ✓ Provided proactive and professional code enforcement services ✓ Educated the public on code enforcement concerns to improve quality of life ✓ Reduced time spent on calls increasing efficiency observing and responding to violations ✓ Investigated code violations with follow-ups, magistrate hearings, and abatements FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Provide professional code enforcement services ➢ Continue a proactive approach to code violations, while striving for compliance ➢ Continue an educational approach to enforcement ➢ Continue to reduce wasted time spent on calls increasing efficiency ➢ Improve on quick follow through of enforcement actions ➢ Fill the vacant administrative assistant position PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 Water Violations 41 1 6 30 10 (Code Violations 2,387 2,029 1,194 2,200 2,000 Illegal Signs 310 367 372 400 380 Nuisance Abatement 376 481 228 450 300 Re -inspections 3,300 2,812 1,650 2,900 2,000 Property Inspections 486 651 724 550 800 PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIMS ION STAFFING NATURE OF ACTIVITY 22123 23124 50.00% 50.00% Citizen Comolaints - Respond to complaints of city ordinance violations and self -initiate code compliance and enforcement. 30.00% 30.00% Re-inswetions - Follow up on notices of violations to ensure compliance. 5.00% 5.001/6 Code Enforcement Board- Provide direct support to Code Enforcement Board for Code Enforcement hearings. 15.009/6 15.00% Documentation - To document complaints, as well as self -initiated actions, write reports and follow up letters and prepare documentation for Code Enforcement Board. 100.00% 100.000/0 e CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET CODE ENFORCEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Code Enforcement is $ 220,385. This compares to the 2022-2023 projected expenditures of $144,140, an increase of $ 76,245, or 52.9%. FY 19/20 FY 20/21 Actual Actual Personal Services $ 169,750 $ 170,981 $ Operating Expenses 14,469 16,645 Capital Outlay - - Total $ 184,219 $ 187,626 $ Amended Projected FY 21/22 FY 22/23 FY 22/23 Actual Budget Expenditures 160,510 $ 181,777 $ 128,475 $ 17,611 20,790 15,665 178,121 $ 202,567 $ 144,140 $ Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures: 1. Personal Services - Increase due to having positions full all year, negotiated pay increases, and insurance costs. 2.Operating Expenditures -Increase due primarily to increased training and anticipated vehicle maintenance costs. 3. Capital Outlay - No change. PERSONAL SERVICES SCHEDULE CODE ENFORCFMENT DIMS ION FY23/24 Budget Difference 200,180 $ 71,705 20,205 4,540 220,385 $ 76,245 Difference $ 71,705 $ 4,540 FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 Code Enforcement Officer 44,554 / 77,967 2.00 2.00 2.00 2.00 $ 97,000 $ 105,750 Administrative Assistant 37,440 / 65,519 1.00 1.00 1.00 1.00 - 37,750 3.00 3.00 3.00 3.00 TOTAL S ALARIFS $ 97,000 $ 143,500 Overtime 1,000 1,500 FICA Taxes 7,575 11,163 Clothing Allowance 1,140 940 Deferred Compensation 8,925 13,297 Group Health Insurance Premium 10,500 26,872 Employee Assistance Program 35 48 Worker's Comp Insurance 2,300 2,860 Total Personal Services $ 128,475 $ 200,180 61 ..,,,., ..._, .. .......... _.... KITY OF SEBASTIAN,.,,... FLORIDA,,.2023/2024 A..NNUAL BUDGET CODE ENFORCEMENT DIVISION Code:010045 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534420 Equipment Leases 534620 R & M-Vehicles 534630 R & M - Office Equipment 534650 R & M-Radio 534910 Clerk of Court Filing Fees 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CODE ENFORCEMENT DIVISION FY 19/20 FY 20/21 FY 21/22 Actual Actual Actual Amended Projected Proposed FY 22/23 FY 22/23 FY 23/24 Budget Budget Budget 118,532 125,818 116,794 129,900 97,000 143,500 1,636 2,409 217 1,800 1,000 1,500 9,039 9,857 8,811 10,176 7,575 11,163 1,320 1,320 1,320 1,320 1,140 940 11,096 11,821 10,801 12,133 8,925 13,297 26,461 17,498 20,240 23,781 10,500 26,872 48 48 41 48 35 48 1,617 2,211 2,287 2,619 2,300 2,860 169,750 170,981 160,510 181,777 128.475 200,180 828 450 406 700 500 500 0 0 0 500 0 500 1,031 1,024 970 985 995 1,020 866 866 851 840 840 840 3,105 2,647 2,009 3,000 2,520 3,000 207 271 266 275 265 265 416 2,059 1,772 1,500 700 1,500 8 301 52 120 90 180 0 0 0 100 0 100 1,333 784 949 1,700 500 1,500 452 774 432 1,500 360 800 27 65 0 50 0 50 0 0 0 100 0 100 5,607 6,614 9,155 8,000 8,345 8,500 292 367 628 600 400 500 0 0 0 100 0 100 100 100 120 120 150 150 199 325 0 600 0 600 14,469 16,645 17,611 20,790 15,665 20,205 0 0 0 0 0 0 0 0 0 0 0 0 184,219 187,626 178,121 202,567 144,140 220,385 Me CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE ROADS & MAINTENANCE DIVISION The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of- ways, and public infrastructures such as docks, piers, boat ramps, and sidewalks. In addition the division provides heavy construction support to other departments as needed. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Installed new Rectangular Rapid -Flashing Beacon (RRFB) at Main St and Easy St Pedestrian Crosswalk ✓ Completed ADA compliant sidewalks at George St Park ✓ Continued to maintain and repair pot hole and roadway repairs with hot asphalt and cold patch ✓ Assisted Stormwater division with road crossing repairs as well as Right of Way maintenance for newly paved streets ✓ Maintained City Right of Ways free of debris for clear visibility ✓ Reviewed Citywide assessment of pavement condition and determined a citywide seven year road repaving and treatment plan citywide FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Continue sidewalk trip hazard inspection and repair program for 100% of City sidewalks ➢ Continue repainting of STOP sign stop bar markings Citywide as well as high trafficked school crossing zones ➢ Continue roadway and pot hole maintenance and repair program ➢ Install a new sidewalk approximately 1,100 feet in length to allow continuous passage from Bristol St to US-1 on Barber Street connecting previously created sidewalks with safe crosswalks once Brightline construction is complete ➢ Remove and replace a significant amount of sidewalks citywide that have had temporary repairs to allow immediate safety ➢ Implement FieldMaps GIS tracking of pothole repairs as well as sidewalk repairs for greater transparency ➢ Begin a Citywide traffic analysis program where data is collected for all major and minor collectors on a quarterly basis rather than on request to help fill in data gaps for planning PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 Miles of Paved Roads Maintained 157 157 157 160 158 Number of Parking Lots Maintained 16 23 23 23 23 Miles of Sidewalks Maintained 26 27 27 28 28 Me ] CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGEI1 ROADS & MAINTENANCE DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 22123 23124 60.00% 60.00% Streets and Allevways - Maintain 160 miles of paved streets. Maintain twenty-three (23) municipally owned parking areas. Perform repairs to streets and roadways that are damaged due to deterioration. Mow and clear street right of ways. 20.00% 20.00% General Maintenance - maintain hazard free pedestrian sidewalks. 5.00% 5.001/o General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City Contract work. Meet with public as necessary. Coordinate employee training and education. 15.00% 15.00% Assisting other City Denartments - Lift heavy material with heavy equipment, repair roadways and sidewalks following storm damage, transport heavy equipment and supplies to work -sites and grade parks and ballfields. 100.00% 100.00% ROADS & MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for the Roads and Maintenance Division is $ 1,493,815. This compares to the 2022-2023 projected expenditures of $1,044,977, an increase of $ 448,838 or42.95%. FY 19/20 FY 20/21 Actual Actual Personal Services $ 588,186 $ 555,076 $ Operating Expenses 335,797 328,867 Capital Outlay 39,190 43,777 Total $ 963,173 $ 927,720 $ Amended Projected FY21/22 FY22/23 FY22/23 FY23/24 Actual Budget Expenditures Budget Difference 552,611 $ 689,530 $ 638,245 $ 795,260 $ 157,015 346,064 448,955 388,318 470,555 82,237 60,498 18,924 18,414 228,000 209,586 959,173 $ 1,157,409 $ 1,044,977 $ 1,493,815 $ 448,838 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures 1. Personal Services - Increase due to having positions full all year, negotiated pay increasees, and insurance costs 2. Operating Expenses - Increase due to anticipcated utility cost increases and additional maintenance required. 3. Capital Outlay -Increase due to larger vehicle and equipment requested this year and sidewalk replacement. Difference $ 157,015 $ 82,237 $ 209,586 M, CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE ROADS & MAINTENANCEDIVISION Projected PAY Amended Expenditure Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 Public Works Director/City Engineer 97,269 / 170,218 1.00 1.00 1.00 1.00 103,000 108,250 Roads Superintendent 62,701 / 109,724 0.00 1.00 1.00 1.00 59,250 63,250 Roads Assistant Superintendent 54,163 / 94,784 1.00 1.00 1.00 1.00 52,150 54,750 Traffic Technician II 42,432 / 74,254 1.00 1.00 1.00 1.00 42,500 45,500 Traffic Technician I 39,520 / 69,159 1.00 1.00 1.00 0.00 26,750 - Maintenance Worker III 44,554 / 77,967 1.00 0.00 0.00 0.00 - - Maintenance Worker II 39,520 / 69,159 1.00 2.00 2.00 2.00 67,500 83,750 Maintenance Worker 1 35,360 / 61,879 3.00 2.00 2.00 3.00 43,750 106,750 Administrative Assistant 37,440 / 65,519 1.00 1.00 1.00 1.00 39,250 42,500 Clerical Assistant 1 * 31,678 / 55,436 0.00 0.00 1.00 1.00 7,500 33,000 10.00 10.00 11.00 11.00 TOTAL SALARIES $ 441,650 $ 537,750 * Position transferred from Stotmwater Overtime 7,000 15,000 during FY23 FICA Taxes 34,500 42,427 Clothing Allowance 1,450 1,800 Deferred Compensation 40,500 50,234 Group Health Insurance Premium 83,500 111,608 Employee Assistance Program 145 174 Worker's Comp Insurance 29,500 36,267 Total Personal Services $ 638,245 $ 795,260 CAPITAL OUTLAY SCHEDULE ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Descriation 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Pavement Grinder $ 22,000 $ $ $ $ $ 22,000 Vinyl Printer and Laminator 16,100 16,100 Enclosed Trailer 8,000 - 8,000 Sidewalk Replacement 75,000 75,000 75,000 75,000 75,000 375,000 Traffic Analyzers (2) 3,500 - - 3,500 Air Compressor Jack Hammer 28,400 - 28,400 Sign Shop Truck 75,000 - - - - 75,000 $ 228,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 528,000 ROADS AND MAINTENANCE DIVIS ION - TO BE FUNDED BY LOCAL OPTION GAS TAX EXPENDITURES PER FISCAL YEAR Descriotion 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Street Repaving $ 533,423 $ 1,099,840 $ 772,192 $ 569,552 $ 392,611 $ 3,367,618 $ 533,423 $ 1,099,840 $ 772,192 $ 569,552 $ 392,611 $ 3,367,618 ROADS AND MAINTENANCE DIVISION -TO BE FUNDED BYDISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Descritxion 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Street Reconstruction $ 1,780,163 $ 1,209,768 $ 801,028 $ 1,017,818 $ 1,614,132 $ 6,422,909 $ 1,780,163 $ 1,209,768 $ 801,028 $ 1,017,818 $ 1,614,132 $ 6,422,909 C� CITY OF SEBASTIAN, FLORIDA 2023/2024 ,ANNUAL BUDGET ROADS & MAINTENANCE DIVISION Code: 010052 1 1 Amended Proposed Account FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY 23/24 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Regular Salaries 401,366 362,321 375,143 467,375 441,650 537.750 511400 Overtime 6,224 10,958 13,907 12,000 7,000 15,000 512100 FICA Taxes 29,617 27,149 28,967 36,755 34,500 42,427 512215 Clothing Allowance 840 960 720 1,080 1,450 1,800 512225 Deferred Compensation 35,403 34,089 33,591 43,529 40,500 50,234 512301 Group Health Insurance Premium 91,316 89,039 715390 92,138 83,500 111,608 512309 Employee Assistance Program 157 148 133 158 145 174 512400 Workers Comp Insurance 23,264 30,412 28,760 36,495 29,500 36,267 TOTALPERS ONAL SERVICES 588,186 555,076 552,611 689,530 638,245 795,260 OPERATING EXPENDITURES 533150 Engineering Services 0 12,555 0 12,000I 0 14,000 533400 Other Contractual Services 1,313 0 3,200 18,200 3,200 3,600 534000 Travel and Per Diem 1,414 142 2,426 4,560 U39 4,825 534101 Telephone 666 241 221 0 60 0 534105 Cellular Telephone 2,058 2,390 2,731 3,360 2,925 3,000 534110 Internet Services 467 432 428 1,180 1,180 1,980 534120 Postage 0 1 41 100 0 100 534130 Express M ail Charges 0 0 0 100 0 100 534310 Electric 3,137 3,358 3,976 3,540 1,875 1,500 534315 Street Lighting 221,886 195,719 202,161 216,200 223,625 244,100 534320 Water/Sewer 365 363 324 385 315 360 534380 Trash Pickup/Hauling, Etc. 2,414 2,250 1,164 3,300 800 1,750 534420 Equipment Leases 1,594 2,550 774 3,195 800 55145 534620 R & M-Vehicles 16,052 24,464 10,322 27,000 26,750 26,000 534630 R & M-Office Equipment 1,953 929 967 1,680 500 1,830 534640 R & M -Op erat ing Equip ment 5,466 15,668 21,776 22,800 9,750 25,000 534682 R & M - Sidewalks 0 0 0 4,000 4,000 8,000 534920 Legal Ads 0 0 0 600 0 600 535200 Departmental Supplies 3,868 3,048 2,779 7,360 8,200 7,660 535210 Computer Supplies 507 91 935 1,400 1,400 700 535230 Small Tools and Equipment 2,568 5,786 5,956 7,000 4,000 5,100 535260 Gas and Oil 17,615 20,762 33,464 30,000 32,000 32,000 535270 Uniforms and Shoes 2,677 2,230 2,724 2,965 2,800 2,985 535275 Safety Equipment 1,873 597 876 1,200 1,200 1,400 535310 Road Materials & Supplies 18,414 16,239 15,415 27,000 22,000 37,000 535350 Cement 452 323 1,298 1,300 1,300 15900 535385 Signs & Marking Supplies 24,504 17,237 26,304 36,000 36,000 28,000 535410 Dues and Memberships 910 784 1,008 1,750 1,000 1,845 535450 Training and Education 3,624 710 4,795 10,780 1,400 10,075 TOTALOPERATINGEXPENDITURES 335,797 328,867 346,064 448,955 388,318 470,555 CAPITAL OUTLAY 606400 Vehicles and Equipment 39,190 43,777 60,498 18,924 18,414 153,000 606900 Infrastructure 0 0 0 0 0 75,000 TOTAL CAPITAL OUTLAY 39,190 43,777 60,498 18,924 18,414 228,000 TOTAL ROADS&MAINTENANCE 963,173 927,720 959,173 1,157,409 1,044,977 1,493,815 C101 JCITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET` FLEET MANAGEMENT DIVISION The Fleet Management Division develops, manages and provides vehicle and equipment maintenance services for all City -owned vehicles and equipment, with the exception of the Golf Course. This includes 114 vehicles, 47 units of major equipment and 220 units of smaller equipment and tools. In addition, the Fleet Management staff also maintains the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with FDEP requirements. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Completed transition to new Public Works Compound ✓ Managed auction sales of obsolete City property items including fuel system at the old compound ✓ Continued responsible management of fuel/petroleum storage; use; and waste disposal ✓ Maintained service schedules with a combination of in house and external service ✓ Initiated new Citywide reporting system to initiate work orders ✓ Acquired additional scanning technology in order to diagnose more issues in house instead of relying on outside vendors and dealerships ✓ Started practice of completing oil changes in house use new lifts and oil storage depository FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Continue to update and enhance the work order request system ➢ Enhance utilization of work order system to track the life cycle cost of a vehicle more effectively ➢ Utilize heavy equipment lift at Public Works compound to complete more service in house on heavier equipment ➢ Utilize the new fueling station's preventative maintenance tracking system PERFORMANCE MEASURES Performance Indicators Number of Vehicles Maintained Number of Heavy Equipment Maintained Number of Light Equipment Maintained Preventive Maintenance Services (Road Service Calls Completed Service Requests Actual 2019/2020 118 24 207 171 24 1170 Actual Actual 2020/2021 2021/2022 Projected Projected 2022/2023 2023/2024 107 114 120 116 37 47 37 50 219 220 220 225 76 109 175 150 8 30 50 50 1464 1227 1400 1400 67 'CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET FLEET MANAGEMENT DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 22123 23124 10.00% 10.00% Administration of City Fleet Management Program - Supervise and direct employees in the implementation of a Fleet Management Program for over 300 pieces of equipment. Develop and direct the maintenance of a 2,800 sq. ft. maintenance facility. 45.00% 45.00% Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical and body repair services on all city -owned vehicles and equipment, except Golf Course equipment. 10.00% 10.00% Order and Parts Processing - Order, receive and stock vehicle repair parts and material. Schedule vehicle sublet repairs. 5.00% 5.00% Employee Training - Train employees in new collective repair procedures, waste disposal, and Department of Labor Safety Requirements and Standards. 10.00% 10.00% Vehicle Data Processing - Data processing of work orders, issue slips, purchase orders and parts. Maintain computerized parts and tools inventory. 5.00% 5.00% General Administrative - Preparation of Budget, maintenance of vehicle records and training records. 5.00% 5.00% Administration of City Fuel Facili Management Program - Supervise and maintain unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System. 5.00% 5.00% Planning and implementation of Fleet Maintenance Programs - Plan, develop and implement programs to modernize facilities, equipment and tools. 5.00% 5.00% General Administrative Program - Implementation of Guidelines for the acquisition and replacement of Fleet Assets. 100.00% 100.00% FLEET MANAGEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Fleet Management is $ 324,175. This compares to the 2022-2023 projected expenditures of $ 259,535, an increase of $ 64,640, or24.91%. Amended Projected FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY22/23 Actual Actual Actual Budget Expenditures Personal Services $ 180,924 $ 189,783 $ 200,515 $ 232,749 $ 219,175 $ Operating Exp ens es 18,950 22,143 25,553 30,535 26,560 Capital Outlay 2,376 - - 20,000 13,800 Total $ 202,251 $ 211,926 $ 226,068 $ 283,284 $ 259,535 $ Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures FY 23/24 Budget Difference 290,245 $ 71,070 33,930 7,370 - (13,800) 324,175 $ 64,640 1. Personal Services - Increase due to a reclass, having positions full all year, negotiated salary increases, and insurance costs 2. Operating Expenses - Increase due primarily to new tools needed and additional training. 3. Capital Outlay -Decrease due to no capital purchases requested this year. Difference $ 71,070 $ 7,370 $ (13,800) C1s3 ....... CITY OF 5EBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGETI PERSONAL SERVICES SCHEDULE I RM MANAGEMENT DIVISION FULL TIME EQUIVALENTS PAY Amended POSITION RANGE 21/22 22/23 22/23 23/24 Fleet Superintendant 62,701 / 109,724 1.00 1.00 1.00 1.00 Lead Mechanic/Garage Supervisor 46,779 / 81,862 1.00 1.00 1.00 1.00 M echanic 39,520 / 69,159 1.00 1.00 1.00 1.00 Lube and Tire Technician 37,440 / 65,519 0.00 0.50 0.50 1.00 3.00 3.50 3.50 4.00 TOTAL SALARIES Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Projected Expenditure Budget 22/23 23/24 $ 68,250 $ 72,000 45,000 48,500 39,500 44,000 6,250 37,750 $ 159,000 $ 202,250 1,500 1,500 12,327 15,649 650 800 145000 185410 27,900 46,785 48 63 3,750 4,788 $ 219,175 $ 290,245 CITY OF SEBASTLAN, FLORIDA 2023/2024 ANNUAL BUDGED FLEET MANAGEMENT DIVISION Code: 010054 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533410 Environmental Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534610 R & M - Buildings 534620 R & M-Vehicles 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and OR 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Membership & Professional Dues 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL FLEET MANAGEMENT DIVISION Amended Proposed FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Protected Budge 131,844 135,656 145,421 172,426 159,000 202,250 977 1,352 529 500 1,500 1,500 10,025 10,357 10,874 13,265 12,327 15,649 360 360 360 480 650 800 11,606 12,343 13,139 13,519 14,000 18,410 22,286 25,492 26,480 27,970 27,900 46,785 48 48 48 48 48 63 3,779 4,175 3,665 4,541 3,750 4,788 180,924 189,783 200,515 232,749 219,175 290,245 50 330 75 150 150 150 882 905 751 1,100 400 1,100 0 0 16 50 0 50 1,046 1,063 1,003 1,080 1,060 1,105 0 0 0 400 400 1,080 2,890 2,681 3,104 1,000 1,660 1,500 291 363 324 300 315 340 705 644 628 645 625 625 74 0 0 400 75 0 926 2,164 999 1,000 350 1,000 887 2,942 1,350 2,375 3,300 4,155 1,485 2,201 7,000 4,825 1,100 5,015 407 3,992 4,782 2,005 8,000 2,285 0 62 57 2,065 200 1,520 1,687 902 1,386 6,500 3,500 6,000 1,247 816 1,734 1,200 2200 2,400 641 679 712 1,090 750 1,090 158 304 58 300 300 300 1,500 1,500 1,575 2,700 1,575 1,575 425 595 0 1,350 600 2,640 18,950 229143 25,553 30,535 26,560 33,930 2,376 0 0 20,000 13,800 0 2,376 0 0 20,000 13,800 0 202,251 211,926 226,068 283,284 259,535 324,175 all "' CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGETI FACILITIES MAINTENANCE DIVISION The Facilities Maintenance Division is responsible for the maintenance and repair of all city buildings and facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The division also provides miscellaneous janitorial services and support to all community activities as well as all departments by providing such services as moving office equipment and furniture. This division also oversees all internal construction projects throughout the City. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Replaced 2 AC units at the Historical School Building, including new electrical ✓ Replaced AC unit at the Art Center ✓ Installation of new carpet in City Hall 2°d floor work areas ✓ Yacht Club Interior Building improvements ✓ Assisted with the installation of additional security cameras within parks properties ✓ City Hall balcony replacement project ✓ Police Dept. emergency lighting replacement and air duct cleaning project ✓ Installed new hands free water fountain at Schumann Drive Park ✓ Senior Center Roof Replacement Project ✓ Convert Community Center lighting to LED ✓ City facility repairs following the hurricane damage ✓ Pressure wash City Hall and adjacent sidewalks ✓ Pressure wash Police Department and adjacent buildings ✓ Bark Park underground plumbing/drainage replacement FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Complete the Police Dept. Generator Transfer Switch Project ➢ Park Restroom Roof Replacements ➢ Continue air conditioner replacements as needed ➢ Complete Senior Center interior building improvements ➢ Historical School House Gutter Improvements ➢ Continue facility maintenance to improve the appearance and cleanliness of facilities PERFORMANCE MEASURES Performance Indicators Number of facky and sites maintained Total square footage maintained Total number of work orders completed Cost per square foot maintained Actual Actual Actual Projected Projected 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 57 57 161,538 161,538 180 165 $3.52 $3.71 57 57 57 161,358 185,811 185,811 194 190 190 $3.49 $3.98 $4.66 71 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION STAFFING NATURE OFACTIVITY 22123 23124 60.00% 60.00% Pro r Maintenance - Provide continuous maintenance and repair to all City buildings and facilities. These activities are in the following disciplines: Design/Construction, Electrical, Painting, Plumbing, Cabinetry, Carpentry, and General Maintenance. 15.00% 15.00% Administration - Supervise City facility contractors to ensure contractual obligations are enforced. Provide general administrative duties to ensure overall efficient operation of City owned facilities and the preparation of annual division budget. 25.00% 25.00% General Services - Perform duties such as supporting community activities, moving office furniture, and providing janitorial services for all City facilities. 100.00% 100.00% FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Facilities Maintenance is $ 805,315. This compares to the 2022-2023 projected expenditures o! $755,117, an increase of $ 50,198, or 6.65%. Amended Projected FY 19/20 FY 20/21 FY 21122 FY 22/23 FY 2Y23 FY 23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 279,726 $ 290,017 $ 267,987 $ 262,645 $ 255,285 $ 301,945 $ 46,660 Operating Expenses 234,361 234,368 286,640 487,015 444,958 423,370 (21,588) Capital Outlay 54,094 74,585 8,338 55,148 54,874 80,000 25,126 Total $ 568,181 $ 598,970 $ 562,965 $ 804,808 $ 755,117 $ 805,315 $ 50,198 Fiscal Year 2022-2023 Proposed Budget: Major Current Level Changes fromFiscal Year 2022-2023 Projected Expenditures Difference 1. Personal Services - Increase due to having positions full all year, longevity, negotiated pay increases, and insurance costs. $ 46,660 2. Operating Expenses - Decrease due carpet replacement completed in the prior year. $ (21,588) 3. Capital Outlay - Increase due to a roof replacement and a larger vehicle replacement this year. $ 25,126 72 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE FACILITIES MAINTENANCE PAY POSITION RANGE Facilities Maintenance Superintendent 62,701 / 109,724 Facilities Foreman 46,779 / 81,862 Construction Specialist I 42,432 / 74,254 Maintenance Worker H 39,520 / 69,159 On -Call $1.00/hr FULL TEM EQUIVALENTS Amended 21/22 22/23 22/23 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.W 1.00 1.00 1.00 1.00 0.00 0.00 0.W 3.00 4.00 4.00 TOTAL SALARIES Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services CAPITAL OUTLAY SCHEDULE FACILITIES MAINTENANCE- TO BE FUNDED BY GENERAL FUND Projected Expenditure Budget 23/24 22/23 23/24 1.00 $ 59,000 $ 63,500 1.00 45,500 54,500 1.00 33,000 44,000 1.00 40,000 43,750 0.00 6,525 6,650 4.00 $ 184,025 $ 212,400 4,000 4,000 14,500 16,616 800 800 17,000 19,548 28,250 40,883 60 63 6,650 7,635 $ 255,285 $ 301,945 EXPENDITURES PER FIS CAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Work Van $ 63,000 $ $ - $ $ - $ 63,000 Roof Replacements (Restrooms) 17,000 - - 17,000 Roof Replacement (Art Center) - 30,000 - - 30,000 Pick -Up Truck (1/2 ton emended cab) - - - 45,000 - 45,000 $ 80,000 $ 30,000 $ $ 45,000 $ - $ 155,000 FACILITIES MAINTENANCE- TO BE FUNDED BY MS CRETIONARY SALES TAX EXPENDITURES PER FIS CAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Air Conditioner Replacements $ 25,000 $ 30,000 $ 30,000 $ 35,000 $ 35,000 $ 155,000 $ 25,000 $ 30,000 $ 30,000 $ 35,000 $ 35,000 $ 155,000 73 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET FACILITIES MAINTENANCE DIVISION Code:010056 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533415 Janitorial Services 533420 Pest/Weed Control 534000 Travel and Per Diem 534105 Celhilar Telephone 534310 Electric 534320 Water/Sewer 534400 Rents and Leases 534420 Equipment Leases 534610 R & M - Buildings 534620 R & M-Vehicles 534625 R & M - Lighting 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 535200 Departmental Supplies 535210 Computer Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Memberships & Dues 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606200 Buildings 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL FACILITIES MAINTENANCE Amended Proposed FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Projected Budget 206,507 214,835 201,182 183,466 184,025 212,400 3,441 3,668 2,515 4,000 4,000 4,000 15,899 16,464 15,519 14,378 14,500 16,616 360 360 360 480 800 800 18,910 19,689 18,347 16,900 17,000 19,548 28,528 27,685 23,260 35,967 28,250 40,883 63 63 55 63 60 63 6,017 7,252 6,749 7,391 6,650 7,635 279,726 290,017 267,987 262,645 255,285 301,945 14,803 27,882 38,928 47,247 47,247 57,900 98,386 100,492 113,879 148,716 148,716 149,505 3,096 3,192 5,070 4,352 4,300 5,610 0 0 6 0 0 0 1,657 1,554 1,344 1,560 1,330 1,440 0 0 0 76,000 33,315 39,600 0 0 0 4,000 2,860 3,180 3,000 6,000 6,000 62,860 62,860 62,860 3,055 783 775 1,295 750 260 81,923 57,430 74,025 93,965 93,965 51,300 1,614 4,535 6,161 3,500 3,500 2,500 2,325 1,290 3,249 3,500 3,500 3,000 21 721 890 1,020 115 120 263 4,023 2,892 5,100 5,100 3,200 3,081 3,511 4,858 4,000 5,000 6,000 46 105 385 500 500 300 12,626 12,247 15,545 18,000 18,000 20,000 2,001 2,370 1,660 1,500 2,000 4,000 5,082 6,471 9,587 7,000 9,000 9,000 860 941 1,109 1,400 1,400 1,695 196 221 262 300 300 300 185 220 15 0 0 0 140 379 0 1,200 1,200 1,600 234,361 234,368 286,640 487,015 444,958 423,370 0 0 0 0 0 17,000 54,094 74,585 8,338 55,148 54,874 63,000 54,094 74,585 8,338 55,148 54,874 80,000 568,181 598,970 562,965 804,808 755,117 805,315 74 ITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE LEISURE SERVICES DEPARTMENT The Leisure Services Department is responsible for all maintenance and upkeep of the City parks and landscaped areas of City properties. Responsibilities include landscaping, sports turf management, trash removal, planting & removal of trees, shrubs, and annuals at seventeen (17) parks, grounds of four (4) City Buildings, two (2) boat ramps, Indian River Drive walkway and four (4) piers. Provides irrigation maintenance on all city properties, daily maintenance of five (5) baseball/softball fields, three (3) football/soccer fields, ten (10) tennis courts including four (4) clay courts, eight (8) pickle ball courts, four (4) basketball courts, Dog Park, Splash Pad, medians on US 1 and Schumann Drive, and all of the Sebastian Blvd. intersections within City limits. The department also provides; aerobics, exercise, dance, Yoga, Tai Chi, baby bees and karate programs at the Community Center. Operates the Skate Park and Clay Tennis Courts at Friendship Park and coordinates the annual Easter Egg Hunt and Halloween Special Events. The Department also reserves the Yacht Club and Community Center facilities, along with Riverview Park and various pavilions for events and meetings. Leisure Services is also responsible for fulfilling City -sponsored special event requirements and to provide the necessary manpower to ensure these events are successful while maintaining the health of Riverview Park. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Installation of a new playground and ADA accessibility pathway at Easy Street Park ✓ Installation of 6 cameras throughout our Parks ✓ Completed the installation of an ADA accessibility pathway at George Street Playground ✓ Installed new parking lot fencing at Filbert Street and Hardee Parks ✓ Yacht Club Interior Renovation ✓ Converted Community Center lighting to LED ✓ Installation of new football goal posts at Barber Street Sports Complex FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Provide quality support to all City sponsored special events at Riverview Park ➢ Focus on park improvements within neighborhood parks identified by the P & R Advisory Committee ➢ Construction of a Swing/Bench Park near Main Street Boat Ramp ➢ Landscaping improvements at the Veteran's Memorial ➢ Complete Friendship Park Baseball Field Improvements ➢ Replacement and improvement of the Creative Playground ➢ Begin the design and implementation of Riverview Park Master Plan park upgrades ➢ Complete interior facility upgrades to the Senior Center 75 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'It PERFORMANCE MEASURES lPerformance Indicators Nei,6borhood Parks Community Parks Barber Street Sports Complex Special Facilities Nature Preserve Areas City Grounds (Medians and Walkways Actual Actual 2019/2020 2020/2021 42.26 Acres 42.26 Acres 62.88 Acres 62.88 Acres Actual Projected Projected 2021/2022 2022/2023 2023/2024 42.26 Acres 42.26 Acres 42.26 Acres 62.88 Acres 65.88 Acres 65.88 Acres 22.54 Acres 22.54 Acres 22.54 Acres 22.54 Acres 22.54 Acres 7.17 Acres 7.17 Acres 7.17 Acres 7.17 Acres 7.17 Acres 244.24 Acres 244.24 Acres 244.24 Acres 244.24 Acres 244.24 Acres 8 Acres 8 Acres 8 Acres 8 Acres 8 Acres 5 Miles 5 Miles 5 Miles 5 Miles 5 Miles LEISURE SERVICES DEPARTMENT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIiVITY 22123 23124 j 40.00% 40.00% Parks - Mow, weed, and edge 165 acres of park land and 18 park locations. Remove trash at all parks to maintain maximum cleanliness. 4.00% 4.00% Act1w Recreation - Provide aerobics, exercise, dance, Yoga, Tai Chi, baby bees, and karate programs at the Community Center. 15.00% 15.00% Recreation - Fulfill City -sponsored event requirements and provide the necessary manpower for these. Ensure Riverview Park and/or Riverfront are prepared in a timely manner, per event demands, and insure all efforts are made to maintain the health of Riverview Park. 5.00% 5.00% Playerounds - Repair and maintain equipment at all City owned playground areas. 15.00% 15.00% Ballfields - Fertilization and pest control, drag, rake, mow, remove trash, and maintain facilities at 8 athletic fields to maintain a safe area of play within the 22 acre Sports Complex. 15.00% 15.00% Landscaning - Trinnning, removal and replacement of trees, plants, mulch, and sod on all City properties. 6.00% 6.00% Structural Repairs and Irrigation - Maintain, repair and/or replace buildings, structures and irrigation systems. 100.00% 100.00% 09 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'11 LEISURE SERVICES DEPARTMENT BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Leisure Services is $ 1,421,860. This compares to the 2022-2023 projected expenditures of $1,306,227, an increase of $115,633 or 8.85%. Amended Projected FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 Actual Actual Actual Budget Expenditures Personal Services $ 736,297 $ 732,945 $ 769,163 $ 959,311 $ 872,915 $ Operating Expenses 218,871 253,790 287,401 302,190 293,942 Capital Outlay 154,854 49,059 36,329 145,870 139,370 Total $ 1,110,021 $ 1,035,794 $ 1,092,893 $ 1,407,371 $ 1,306,227 $ Fiscal Year 2023-2024 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-2023 Projected Expenditures FY23/24 Budget Difference 1,058,650 $ 185,735 325,210 31,268 38,000 (101,370) 1,421,860 S 115,633 1. Personal SerHces - Increase due to having positions full all year, negotiated salary increases, and insurance costs. 2. Operating Expenses - Increase due primarily to utility cost increases and anticipated repairs. 3. Capital Outlay - Decrease due to fewer large pieces of equipment requested this year. PERSONAL SERVICES SCHEDULE LDSURESFRVICFS DEPARTMENT PAY POSITION RANGE Leisure Services Director 92,637/ 162,112 Parks Superintendent 62,701 / 109,724 Parks Foreman 46,779 / 81,862 Recreation Supervisor 44,554 / 77,967 Special Events Coordinator/Maint Worker III 44,554 / 77,967 Maintenance Worker II 39,520 / 69,159 Maintenance Worker 1 35,360 / 61,879 Administrative Assistant 37,440 / 65,519 Clerical Assistant 1 31,678 / 55,436 Tennis Court Attendants (P/T) $13.51/hr - $ 23.64/hr Difference $ 185,735 $ 31,268 $ (101,370) FULL UVIE EQUIVALENTS Projected Amended Expenditure Budget 21/22 22/23 22/23 23/24 22/23 23/24 1.00 1.00 1.00 1.00 $ 96,300 $ 100,000 1.00 1.00 1.00 1.00 $ 54,500 $ 64,250 0.00 0.00 0.00 1.00 61,500 47,000 1.00 1.00 1.00 1.00 61,500 64,250 1.00 1.00 1.00 1.00 52,500 58,750 4.00 4.00 4.00 3.00 113,500 79,500 5.00 5.00 5.00 5.00 153,500 212,750 0.00 1.00 1.00 1.00 34,500 39,500 1.00 0.00 0.00 0.00 - - 2.00 2.00 2.00 2.00 55,750 64,250 16.00 16.00 16.00 16.00 TOTAL SALARIES $ 683,550 $ 730,250 Overtime 30,000 30,000 FICA Taxes 50,025 58,345 Clothing Allowance 1,910 2,400 Deferred Compensation 54,000 63,342 Croup Health Insurance Premium 92,000 147,937 Employee Assistance Program 180 222 Worker's Comp Insurance 22,750 26,154 Total Personal Services $ 934,415 $ 1,058,650 77 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGETI CAPITAL OUTLAY SCHEDULE I URE SERVICES DEPARTMENT -TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Zero Turn Mower $ 11,000 $ - $ - $ $ $ 11,000 Enclosed Trailer 12,000 12,000 24,000 Shed 15,000 - 15,000 Pick -Up Truck (1/2 ton extended cab) - 40,000 - 40,000 (2) Zero Turn Mowers - 28,000 28,000 Bush Hog Mower - - - 22,000 22,000 $ 38,000 $ 52,000 $ $ 28,000 $ 22,000 $ 140,000 LEES URE SERVICES DEPARTMENT - TO BE FUNDED BY RECREATION EMPACT FEES EXPENDITURES PER FISCAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Playground Improvements $ 350,000 $ 60,000 $ 120,000 $ 120,000 $ 80,000 S 730,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 100,000 $ 370,000 $ 80,000 $ 140,000 $ 140,000 $ 100,000 $ 830,000 LEIS URE S ERVICES DEPARTMENT - TO BE FUNDED BY DIS CRETIONARY S ALES TAX Description 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Friendship Park Baseball Field Improvements $ 25,000 $ - $ - $ $ $ 25,000 Splash Pad Replacement - 1,000,000 1,000,000 $ 25,000 $ 1,000,000 $ $ $ $ 1,025,000 0 ITT OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE,,y LEISURE SERVICES DEPARTMENT Code: 010057 Amended Proposed Account FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Number Descrintion Actual Actual Actual Budge Projected Budeet PERSONAL SERVICES 511200 Regular Salaries 512,652 507,468 541,486 662,680 622,050 730,250 511300 Temporary Salaries 115 0 0 0 0 0 511400 Overtime 15,473 16,163 20,323 20,000 30,000 30,000 512100 FICA Taxes 39,773 38,501 41,947 52,337 50,025 58,345 512215 Clothing Allowance 1,300 1,310 1,410 1,440 1,910 2,400 512225 Deferred Compensation 42,532 42,796 45,458 57,026 54,000 63,342 512301 Group Health Insurance Premium 103,513 103,215 95,521 140,116 92,000 147,937 512309 Employee Assistance Program 181 194 184 222 180 222 512400 Worker's Comp Insurance 20,758 23,298 22,833 25,490 22,750 26,154 TOTAL PERSONAL SERVICES 736,297 732,945 769,163 959,311 872,915 1,058,650 OPERATING EXPENDITURES 533400 Other Contractual Services 2,196 2,550 932 2,500 1,200 2,500 533420 Pest Control 4,481 7,048 7,861 8,000 8,000 9,000 534000 Travel and Per Diem 230 736 2,099 3,500 3,000 3,500 534101 Telephone 1,167 0 0 0 0 0 534105 Cellular Tcicphone 1,389 1,229 1,704 1,935 1,932 1,995 534110 Internet Services 1,577 1,311 1,355 3,840 3,400 4,680 534120 Postage 126 24 65 100 150 200 534310 Electric 66,532 68,231 75,559 91,800 84,475 88,000 534320 Water/Sewer 18,881 18,997 17,683 18,180 18,535 20,400 534380 Trash Pickup/Hauling 614 0 0 0 200 300 534400 Rents and Leases 6,795 6,795 6,795 6,795 6,795 6,795 534420 Equipment Leases 1,394 2,276 1,519 2,450 2,000 2,430 534610 R & M - Buildings 0 7,000 10,853 9,100 9,100 11,250 534615 R & M - Docks & Piers 4,979 8,389 833 2,000 2,000 2,000 534620 R & M - Vehicles 5,310 6,758 4,056 5,000 6,500 5,000 534630 R & M - Office Equipment 383 427 571 960 1,475 2,100 534640 R & M - Operating Equipment 15,079 21,898 38,460 18,000 189000 18,000 534680 R & M - Irrigation Systems 6,350 7,961 6,950 8,500 8,500 8,500 534681 R & M - Fencing 0 0 3,033 7,000 7,000 8,000 534685 R & M -Grounds Maintenance 16,631 17,493 15,563 23,000 23,000 36,000 534686 R & M - Parks Facilities 18,202 23,525 26,705 25,000 25,000 25,000 534830 Special Event Expense 2,649 4,050 4,276 4,500 4,500 4,500 535200 Departmental Supplies 5,714 4,708 6,283 4,500 4,000 3,460 535210 Computer Supplies 554 465 171 500 650 1,000 535215 Senior Center Expenses 0 0 0 3,000 2,000 3,000 535221 Fertilizer/Chemical Supplies 8,915 9,083 7,173 10,000 10,000 12,000 535230 Small Tools and Equipment 4,931 4,793 3,003 5,030 5,030 5,500 535260 Gas and Oil 15,808 21,342 31,517 22,000 25,000 25,000 535270 Uniforms and Shoes 3,002 2,718 2,893 3,500 2,000 3,500 535275 Safety Equipment 686 1,740 2,233 3,000 2,500 3,000 535410 Dues and Memberships 1,183 1,214 3,172 3,900 3,900 4,000 535420 Books and Publications 83 0 83 100 100 100 535450 Training and Education 3,026 1,028 4,004 4,500 4,000 4,500 TOTAL OPERATING EXPENDITURES 218,871 253,790 287,401 302,190 293,942 325,210 CAPITAL OUTLAY 606200 Buildings 6,661 0 0 35,500 30,500 15,000 606300 Improvements Other Than Bldgs 28,388 0 10,090 8,500 7,000 0 606400 Vehicles and Equipment 119,805 49,059 26,240 101,870 101,870 23,000 TOTAL CAPITAL OUTLAY 154,854 49,059 36,329 145,870 139,370 38,000 TOTAL PARKS & RECREATION DIVISION 1,110,021 1,035,794 1,092,893 1,407,371 1,306,227 1,421,960 [�� (CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGED CEMETERY DIVISION The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that encompasses 13.62 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from funeral homes and monument companies. Responsibilities also include record administration and adhering to ordinances, rules and regulations. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Continued improvement of the Cemetery grounds ✓ Raised and leveled head stones in Unit 2 ✓ Replaced fencing on the Northeast and Southern areas of the Cemetery ✓ Continuous maintenance on the irrigation system ✓ Cemetery interior office improvements completed FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Continue to develop Unit 5 grave surveys ➢ Upgrade irrigation pump and well ➢ Contract with a vendor to complete the process of raising and leveling the head stones throughout the cemetery ➢ Continue to improve the condition of the cemetery grounds PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 'Cremains, including niches 39 52 56 32 40 Burials 36 39 41 30 35 Acres of property maintained 12.06 13.62 13.62 13.62 13.62 Operating cost per acre maintained $14,738 $13,142 $10,398 $12,612 $13,978 CEMETERY DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 22123 23124 70.00% 70.00% Cemetery Grounds Maintenance - Maintain 13.62 acres of grounds through improved scheduling of mowing, trimming, and general cleanup. Removal and trimming of unsightly trees to enhance appearance and increase safety. Continue to apply chemicals and fertilizer to improve the overall appearance of the Cemetery. Perform beautification projects such as planting trees and bushes to enhance appearance. 10.0011/0 10.00% Public Relations - Assist with sales and locations of burial spaces and assist citizens and visitors in locating burial spaces of family members and friends. 10.00% 10.00% Administration - Assist in record keeping, bill processing, sales and products. 10.00% 10.00% Burials - Markings for gravediggers, policing area for ants, checking flowers, and parldng cars. 100.00% 100.00% MC CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET! CEMETERY DIVISION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for the Cemetery is $190,375. This compares to the 2022-2023 projected expenditures of $ 171,777, an increase of $18,598, or 10.80%. Amended Projected FY 19/20 FY 20/21 FY 21 /22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 151,633 $ 149,171 $ 112,041 $ 124,703 $ 132,282 $ 145,315 $ 13,033 Operating Expenses 26,103 29,829 28,771 39,620 39,495 45,060 5,565 Capital Outlay - - 806 - - - - Total $ 177,736 $ 179,000 $ 141,618 $ 164,323 $ 171,777 $ 190,375 $ 18,598 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures Difference 1. Personal Services - Increase due to negotiated pay increases and insurance costs. $ 13,033 2. Operating Expenses - Increase due primarily to anticipated repair costs and replacement of small maintenance equipment. $ 5,565 3. Capital Outlay- No change. $ - PERSONAL SERVICES SCHEDULE CEMETERY DIVISION FULL TEMEEQUIVALFNTS Projected PAY Amended Expenditure Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 Cemetery Supervisor/Sexton 46,779 / 81,862 1.00 1.00 1.00 1.00 $ 44,750 $ 48,750 Assistant Cemetery Sexton 39,520 / 69159 1.00 1.00 1.00 1.00 39,250 42,750 On -Call $ 1.00/hr 0.00 0.00 0.00 0.00 2,500 2,500 2.00 2.00 2.00 2.00 TOTAL SALARIES $ 86,500 $ 94,000 Overtime 5,000 5,000 FICA Taxes 7,050 7,605 Clothing Allowance 400 400 Deferred Compensation 8,275 8,946 Group Health Insurance Premium 20,025 22,709 Employee Assistance Program 32 32 Worker's Comp Insurance 5,000 6,623 Total Personal Services $ 132,282 $ 145,315 1 CAPITAL OUTLAY SCHMULE C E EMERY DIVIS IO N - 70 BE FUNDED BY C EMEIERY TRUS T FUND EXPENDITURES PER FISCAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Grounds Maintenance $ 165,000 $ - $ - $ $ - 165,000 Zero Turn Mower 14,000 - - - 16,000 30,000 Irrigation Pump and Well 10,000 - - 40,000 - 50,000 Columbarium Niches - 95,000 - - - 95,000 Pick -Up Truck (1/2 ton extended cab) - - - 40,000 - 40,000 Dump Trailer - - - 13,000 - 13,000 $ 189,000 $ 95,000 $ - $ 93,000 $ 16,000 $ 393,000 ITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGED CEMETERY DIVISION Code: 010059 Amended Proposed Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Number Description Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 104,959 107,600 71,259 80,250 86,500 94,000 511400 Overtime 2,177 2,868 4,412 4,000 5,000 5,000 512100 FICA Taxes 7,924 8,378 5,573 6,465 7,050 7,605 512215 Clothing Allowance 240 240 240 240 400 400 512225 Deferred Compensation 9,664 9,964 6,832 7,604 8,275 8,946 512301 Group Health Insurance Premium 20,316 13,602 18,917 20,053 20,025 22,709 512309 Employee Assistance Program 32 28 32 32 32 32 512400 Worker's Comp Insurance 6,323 6,492 4,777 6,059 5,000 6,623 TOTAL PERSONAL SERVICES 151,633 149,171 112,041 124,703 132,282 145,315 OPERATING EXPENDITURES 533400 Other Contractual Services 1,245 0 0 0 0 0 533420 Pest Control 0 0 0 4,500 5,000 6,000 534101 Telephone 1,469 1,501 586 0 0 0 534105 Cellular Telephones 50 53 42 60 45 60 534110 Internet Access 863 914 1,103 1,140 1,150 1,200 534310 Electric 4,004 4,078 6,060 5,400 6,000 6,600 534610 R & M - Buildings 29 214 1,097 1,500 1,500 2,000 534620 R & M-Vehicles 452 1,199 98 600 600 1,000 534640 R & M-Operating Equipment 3,136 4,137 1,936 3,000 2,000 2,500 534680 R & M - Irrigation Systems 0 0 0 3,000 3,000 4,000 534685 R & M - Grounds Maintenance 4,383 3,128 2,920 4,000 3,500 4,000 535200 Departmental Supplies 4,888 9,525 8,137 7,500 7,500 7,600 535210 Computer Supplies 319 152 0 300 300 300 535220 Cleaning Supplies 17 0 0 250 250 250 535221 Fertilizer/Chemical Supplies 0 0 0 3,000 3,000 3,000 535230 Small Tools and Equipment 1,882 1,473 826 1,200 1200 1,950 535260 Gas and Oil 2,252 2,775 5,145 3,000 3,500 3,500 535270 Uniforms and Shoes 603 565 667 670 500 400 535275 Safety Equipment 510 17 155 300 300 300 535410 Memberships & Dues 0 99 0 0 0 0 535450 Training and Education 0 0 0 200 150 400 TOTAL OPERATING EXPENDITURES 26,103 29,829 28,771 39,620 39,495 45,060 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 806 0 0 0 TOTAL CAPITAL OUTLAY 0 0 806 0 0 0 TOTAL CEMETERY DIVISION 177,736 179,000 141,618 164,323 171,777 190,375 [-ON (CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE COMMUNITY DEVELOPMENT DEPARTMENT The Community Development Department provides constructive planning to facilitate quality development. The department provides professional guidance to the City Council, the City Manager, the Planning and Zoning Commission, as well as various boards and committees relating to planning and growth management. The Department also provides and is a resource to the public and all city departments for comprehensive planning, community development, redevelopment and code compliance activities. The Department has expanded to manage Planning and Zoning, Environmental Permitting, and Grants Coordination. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Initiated update to LDC in accordance with Comp Plan 2040 ✓ Continue CRA Sign Master Plan implementation ✓ Continue Green Infrastructure Plan ✓ Initiated CRA Master Plan projects including Harrison Street ✓ Initiated CDBG Funding Year 3 in accordance with the 5 year Consolidated Plan ✓ Continued administration of CDBG grant ✓ Initiated expansion and funding alternatives for Working Waterfront ✓ Continued management of Planning and Zoning Board and Natural Resources Board ✓ Continued support of the City Council, Community Redevelopment Agency Board and Board of Adjustment ✓ CDBG grant award to six single family LMI households ✓ Executed Earth Day and Arbor Day celebration with the NRB ✓ Implemented FDOT US 1 Corridor Improvement Plan design and safety improvements ✓ Continued management of various grants/programs including stormwater fee credit, vacation rental, and septic to sewer ✓ Maintain CDD and NRB websites. ✓ Initiated GIS Map Updates resulting from annexations and Comp Plan adoption ✓ Submitted FLUM, Zoning, and City Boundary files to government agencies. ✓ Completed Stormwater Credit Program 3 year renewal process; inspected stormwater systems for maintenance and proper functionality ✓ Continue to provide permitting and site plan assistance and approvals ✓ Completed the Community Rating System (CRS) Annual Recertification which included maintenance of the city's Flooding and Hurricane Preparedness Website, Public Information Outreach, and collection of data from various departments within the City. ✓ Update CRA Master Plan and Overlay Design ✓ Complete Water Use Plan for Comprehensive Plan ✓ Dispose of two public properties: Old PW compound and Harbor Lights Hotel E:31 JCITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGED FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Complete Green Infrastructure Plan ➢ Continue review of Stormwater Master Plan process for incorporation of GI/LID BMP's and regulatory Stormwater SOP's, ensuring NPDES, CRS and BMAP requirements are addressed. ➢ Continue update to LDC in accordance with Comp Plan 2040 ➢ Complete CRA Sign Master Plan implementation ➢ Continue CRA Master Plan projects including Harrison Street ➢ Complete CDBG Funding Years 1- 4 in accordance with the 5 year Consolidated Plan ➢ Continue management of Planning and Zoning Board and Natural Resources Board ➢ Continue support of the City Council, Community Redevelopment Agency Board and Board of Adjustment ➢ Initiate MGOV online permit/site plan program ➢ Continue to provide permitting and site plan assistance and approvals ➢ Continue expansion improvements and secure funding for Working Waterfront ➢ Initiate restoration of Working Waterfront facilities ➢ Continue management of various grants/programs including stormwater fee credit, vacation rental, and septic to sewer ➢ Continue administration of Sustainable Sebastian projects and outreach ➢ Continue administration of IPM Stormwater Plan and Park Plan ➢ Initiate Stonecrop FEMA Grant Phase II ➢ Maintain CDD and NRB websites. ➢ Initiate FIND grants infrastructure improvements at waterfront ➢ Complete Coastal Resiliency Plan update !CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'If PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020.2021 2021/2022 2022/2023 2023r2024 Total Major & Minor Site Plan Reviews 17 21 22 30 25 (Total Major & Minor Site Plan Approvals 6 7 2 10 5 Preliminary/Final Plat Approvals 1 2 2 4 2 Total Temporary Permits Issued 29 25 30 40 40 Division of a Single Lot/Release of Unity of Titles 17 19 12 30 15 Unity of Titles 36 24 12 30 15 Land Use and Zoning Change Requests 1 6 12 8 15 Annexation Requests/Approvals 0 4 4 5 5 Flood Zone Determinations/MT-1 Applications 78 261 417 300 300 Commercial Site Plan Inspections 29 23 35 25 25 Land Development Code Amendments 1 3 7 10 10 Conditional Use/Special Use/Accessory Structure Approvals 3 5 8 8 6 Easements/Acquisitions 1 1 2 2 2 Variances/Appeals/Waivers 5 8 3 5 4 Comp Plan/Element Changes 8 1 1 0 3 � Stormwater Credit Prognm 44 44 45 50 50 Building Permits Zoning Reviews - Residential 193 1,131 993 1,200 1.000 (Building Permits Zoning Inspections - Environmental 597 743 840 800 800 Facade, Sign, and Landscape Grant 1 1 1 1 1 tSe[itic to Sewer Grant 13 3 2 3 0 ning Requests Processed 45 56 51 60 60 PROGRAM BUDGET DESCRIPTION FOR COMMUNITY DEVELOPMENT STAFFING NATURE OF ACTIVITY 22123 23124 20.00% 20.00% Public Assistance - Provide planning, zoning and other regulatory information to the public and other departments to assure that development is of the highest quality and that all development proposals are consistent with City regulations. Provide public information to websites and updates to online forms. 30.00% 30.00% Land Develooment Code - Work with site development to provide technical review of proposed design in accordance with City regulations. Coordinate review comments and permitting requirements from outside agencies, public input, and direction from the Planning and Zoning Commission and City Council. Provide Fnvironmental reviews for site development requests. Work with special committees and taskforce groups that maybe required from time to time. Implement policy issues that Council has recommended or mandated. 15.00% 15.00% Comprehensive Planning - Manage, interpret, evaluate, update, and implement the Comprehensive Plan and other land use, development and preservation plans for the City. Provide project management of CIP projects and long range planning projects including annexations and intergovernmental priorities. Provide direction and guidance for projects that have an economic development impact. Maintain position on various committees and Boards such as the MPO. Provide presentations to various interest groups regarding economic development and long range plans . 15.00% 15.00% Community Redevelonment - Implementation of stated goals within the Community Redevelopment Master Plan and consistent with objectives outlined by the City Council. Update and implementation to the CRA master plan including economic development goals and opportunities. 20.00% 20.00% General Administrative - Research various miscellaneous topics and gather information for other agencies and/or other departments, including staff support to the City Council, CRA Board, Planning and Zoning Commission and Natural Resource Board. 100.0011/0 100.00% ITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE COMMUNITY DEVELOPMENT BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Community Development is $ 803,365. This compares to the 2022-2023 projected expenditures of $ 574,673, an increase of $ 228,692, or 39.801/o. Amended Projected FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 392,517 $ 416,308 $ 403,613 $ 581,168 $ 483,655 $ 622,405 $ 138,750 Operating Expenses 132,124 61,420 71,077 120,290 76,018 92,460 16,442 Capital Outlay 14,650 - - 15,000 15,000 88,500 73,500 Total $ 539,290 $ 477,728 $ 474,690 $ 716,458 $ 574,673 $ 803,365 $ 228,692 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures: Difference 1. Personal Services - Increase due to having positions full all year, negotiated pay increases, and insurance costs. $ 138,750 2. Operating Expenses - Increase due primarily to new permitting software, additional travel and training, and Sustainable Sebastian funding. $ 16,442 3. Capital Outlay - Increase due to office improvements requested this year. $ 73,500 PERSONAL SERVICES SCHEDULE COMMUNITY DEVELOPMENT Projected PAY Amended Expenditure Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 Community Development Director/CRA Manager 92,637 / 162,112 1.00 1.00 1.00 1.00 $ 103,500 $ 108,750 Community Development Manager 69,1271120,971 1.00 1.00 1.00 1.00 88,250 92,500 Senior Planner 62,701 / 109,724 0.00 1.00 1.00 1.00 40,825 66,000 Planner 54,163 / 94,784 1.00 1.00 1.00 1.00 29,000 54250 GIS Technician 49,130 / 85,975 0.00 1.00 1.00 1.00 30,500 49,250 Environmental Technician 46,779 / 81,862 1.00 1.00 1.00 1.00 38,000 46,750 Administrative/Zoning Technician 39,520 / 69,159 0.00 1.00 1.00 1.00 39,500 43,000 Associate Planner 51,584 / 90270 1.00 0.00 0.00 0.00 - 5.00 7.00 7.00 7.00 TOTAL SALARIES $ 369,575 $ 460,500 Overtime 4,500 3,500 FICA Taxes 28,625 35,498 Deferred Compensation 33,650 41,760 Clothing Allowance 200 Croup Health Insurance Premium 46,500 80294 Employee Assistance Program 84 111 Worker's Comp Insurance 521 742 Total Personal Services $ 483,655 $ 622,405 JC.ITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE COMMUNITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY GENERAL FUND Description 2023/24 2024/25 2025/26 2026-27 2027-28 TOTAL Office Renovations $ 88,500 $ $ $ - $ - $ 88,500 $ 88,500 $ - $ - $ - $ - $ 88,500 COMMUNJI TY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY RIVFRFRONT CRA Description 2023/24 2024/25 2025/26 2026-27 2027-28 TOTAL Working Waterfront Expansion $ 60,000 $ 250,000 $ 250,000 $ 250,000 $ - $ 810,000 N. Central Ave Catalyst Site - - - - 500,000 500,000 $ 60,000 $ 250,000 $ 250,000 $ 250,000 $ 500,000 $ 1,310,000 COMMUNITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY DIS CRETIONARY SALES TAX Description 2023/24 2024/25 2025/26 2026-27 2027-28 TOTAL Riverview Park Master Plan $ - $ 500,000 $ 500,000 $ - $ $ 1,000,000 Riverview Park Event Center - - - 1,000,000 1,000,000 $ $ 500,000 $ 500,000 $ 1,000,000 $ - $ 2,000,000 COWAUNITY DEVELOPMENT DEPARTMENT -TO BE FUNDED BY CDBG GRANT Description 2023/24 2024/25 2025/26 2026-27 2027-28 TOTAL CDBG Grant Program $ 128,152 $ 130,000 $ 130,000 $ 130,000 $ 130,000 $ 648,152 $ 128,152 $ 130,000 $ 130,000 $ 130,000 $ 130,000 $ 648,152 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET COMMUNITY DEVELOPMENT DEPARTMENT Code:010080 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533120 Consultants 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534130 Express Mail 534420 Equipment Leases 534620 R & M-Vehicles 534630 R & M-Office Equipment 534830 Special Events (NRB) 534910 Clerk of Court Filing Fees 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535260 Gas and Oil 535270 Uniforms & Shoes 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606220 Building Improvements 606300 IOTB 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL COMMUNITY DEVELOPMENT FY 19/20 FY 20/21 FY 21/22 Actual Actual Actual Amended Proposed FY 22/23 FY 22/23 FY 23/24 Budget Projected Budget 301,092 323,001 310,919 426,192 369,575 460,500 4,268 2,520 5,081 4,533 4,500 3,500 23,338 24,638 23,874 32,960 28,625 35,498 120 120 120 120 200 0 26,761 29,312 28,163 38,902 33,650 41,760 36,276 36,039 34,877 77,639 46,500 80,294 75 75 74 ill 84 111 586 602 504 711 521 742 392,517 416,308 403,613 581,168 483,655 622,405 110,750 33,068 39,000 58,000 50,000 50,000 3,042 2,682 5,882 32,995 10,000 13,320 139 0 1,946 2,500 2,000 3,000 248 530 161 60 5 15 433 433 433 435 433 435 635 780 1,409 800 600 800 0 0 0 0 0 0 1,964 2,230 2,197 2,230 2,195 2,195 359 1,022 70 500 700 500 2,374 2,880 2,274 2,460 1,650 1,800 1,773 1,614 1,017 2,000 2,000 12,000 0 0 0 25 0 0 2,920 2,879 10,293 8,500 500 500 1,910 6,276 2,388 1,500 1,000 1,500 1,183 2,266 320 1,500 500 1,000 262 296 556 250 250 250 0 196 305 200 105 300 1,857 1,965 1,446 2,255 2,030 2,045 0 0 0 100 50 100 2,275 2,305 1,380 3,980 2,000 2,700 132,124 61,420 71,077 120,290 76,018 92,460 0 0 0 0 0 88,500 0 0 0 15,000 15,000 0 14,650 0 0 0 0 0 14,650 0 0 15,000 15,000 88,500 539,290 477,728 474,690 716,458 574,673 803,365 E•1•3 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'Ij GENERAL FUND — NON -DEPARTMENTAL This section of the budget includes costs not related to specific departmental service objectives or programs. The largest category of expenditures in this budget is for payments for general government utilities, general property and casualty liability insurance premiums and payment to the Riverfront Community Redevelopment Agency for tax increment contributions. NON -DEPARTMENTAL BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Non -Departmental is $1,696,774. This compares to the 2022-2023 projected expenditures of $1,295,628, an increase of $ 401,146, or 31.0%. FY 19/20 FY20/21 Actual Actual Personal Services $ 264,098 $ 275,349 $ Operating Expenses 707,675 703,732 Non -Operating 4,691 45,954 Total $ 976,464 $ 1,025,035 $ Amended Projected FY21/22 FY22/23 FY22/23 Actual Budget Expenditures 312,815 $ 305,431 $ 302,900 $ 714,666 743,079 748,194 314,359 251,744 244,534 1,341,840 $ 1,300,254 $ 1,295,628 $ Fiscal Year 2023-2024 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-2023 Projected Expenditures: 1. Personal Services - Increase due primarily to organizational efficiency program and insurance costs. 2. Operating Expenses - Increase due primarily to insurance increases and special event expenses moved from CRA fund. 3. Non -Operating Expenses - Decrease due to completion of projects in the prior year. FY23/24 Budget Difference 608,765 $ 305,865 1,058,009 309,815 30,000 (214,534) 1,696,774 $ 401,146 Difference $ 305,865 $ 309,815 $ (214,534) CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE GENERAL FUND NON -DEPARTMENTAL Code: 010099 Amended Proposed Account FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Number Descriulion Actual Actual Actual Budget Projected BudLyet PERSONAL SERVICES 512301 Group Health Insurance 14,333 7,361 3,582 1,900 1,900 5,115 512307 Health Reimbursement Account 242,959 266,935 304,082 300,000 300,000 309,000 512500 Unemployment 6,806 1,054 5,151 3,200 1,000 2,000 512700 Additional Compensation 0 0 0 331 0 292,650 TOTAL PERSONAL SERVICES 264,098 275,349 312,815 305,431 302,900 608,765 OPERATING EXPENDITURES 533100 Professional Services 24,450 28,330 57,460 33,866 500 0 533400 Other Contractual Services 15,153 4,528 43,435 21,850 21,850 4,000 533425 Contract Mowing Services 9,527 5,499 4,067 10,000 3,500 8,000 534101 Telephone 16,123 17,182 11,536 37,945 38,000 40,860 534110 Internet Services 2,374 1,784 1,334 1,380 1,345 1,440 534120 Postage 671 741 2,981 1,200 1,160 1,300 534310 Electric 36,848 36,042 45,386 45,840 49,750 54,600 534320 Water/Sewer 4,281 4,991 4,588 4,680 5,700 6,900 534500 Insurance 281,457 323,073 272,946 300,050 344,000 567,510 534501 Claims 78,071 4,675 11,984 15,000 10,000 15,000 534630 R&M Office Equipment 2,400 2,400 2,400 2,400 2,400 2,400 534805 4thofJuly 25,927 31,415 31,445 37,000 36,500 36,500 534815 Memorial Bricks 1,185 1,870 2,920 4,100 2,500 3,400 534825 Advertising Expenditures 309 1,125 1,125 1,125 1,244 1,300 534830 Special Events Expense 0 0 0 0 0 52,750 534835 Special Employee Events 4,815 5,963 6,285 8,000 10,112 10,000 534980 Payment-Riverfront CRA Fund 182,732 215,305 192,832 192,893 195,885 223,569 535200 Departmental Supplies 1,479 2,705 2,469 2,550 2,300 2,730 535410 Dues and Memberships 3,422 3,656 3,899 4,250 4,053 4,250 535454 PBA Tuition Reimb Plan 5,079 1,073 2,591 4,000 2,850 4,000 535455 PEA Tuition Reimb Plan 1,754 1,804 2,735 4,000 2,700 4,000 535710 Non -Ad Valorem Tax 9,617 9,571 10,246 10,950 11,845 13,500 TOTALOPERATING EXPENS ES 707,675 703,732 714,666 743,079 748,194 1,058,009 CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY NON -OPERATING 909131 Interfund Trfr to Fund 310 909132 Interfund Trfr to Fund 320 909140 Interfund Trfr to Fund 140 909145 Interfund Trfr to Fund 450 909901 Contingency TOTAL NON -OPERATING TOTAL NON -DEPARTMENTAL OTHER FINANCING USES 909330 Unappropriated Budget Savings TOTAL EXPENDITURES AND OTHERUSES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 671 243,119 243,119 30,000 0 45,954 310,046 8,625 1,415 0 0 0 0 0 0 0 4,691 0 3,643 0 0 0 0 0 0 0 0 0 4,691 45,954 314,359 251,744 244,534 30,000 976,464 1,025,035 1,341,840 1,300,254 1,295,628 1,696,774 0 0 0 0 0 0 976,464 1,025,035 1,341,840 1,300,254 1,295,628 1,6%,774 CITY OF E 13A 'AN IAN HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2023-2024 SPECIAL REVENUE FUNDS Draft as of September 13, 2023 91 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'11 rnvoF SEY�A1V HOME OF PELICAN ISLAND This Page Intentionally Left Blank 92 I CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET I SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of revenue sources (other than Major Capital Projects) that are legally required to be spent for specific purposes. These Special Revenue Funds include the following: Local Option Gas Tax Fund (LOGT) $ 7825481 Discretionary Sales Tax Fund (DST) 591535059 Riverfront Community Redevelopment Agency 5005215 Parking In -Lieu -Of Fund 4,315 Recreation Impact Fee Fund 3701000 Stormwater Utility Fund 253861332 Law Enforcement Forfeiture Fund 1,300 TOTAL $ 95197,702 Note that the Riverfront Community Redevelopment Agency (CRA) is a blended component unit. Its governing body is also the City Council and this results in its budget also being approved by the City Council acting as the CRA governing body. M I CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET LOCAL OPTION GAS TAX The local option gas tax is a six -cent per gallon tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population and amount of annual transportation -type expenditures. The funds can be used for payment of debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road maintenance and signage. The paving loan matures on December 1, 2022. LOCAL OPTION GAS TAX FUND REVENUE Code: 120010 Account Number Description TAXES 312400 Local Option Gas Tax TOTAL TAXES MISCELLANEOUS REVENUE 334492 FDOT Lighting Agreement 361100 Interest Income 361105 SBA Interest Earnings TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 389991 Appropriation From Fund Balance TOTAL NON -REVENUE SOURCES TOTAL LOCAL OPTION GAS TAX Amended FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Proiected Budget 686,491 741,313 742,456 777,637 738,000 763,830 686,491 741,313 742,456 777,637 738,000 763,830 13,694 14,105 14,528 14,964 14,964 15,413 1,491 503 5,106 2,479 5,345 3,238 500 0 0 0 0 0 15,685 14,608 19,634 17,443 20,309 18,651 150,709 149,760 0 356,494 434,324 0 150,709 149,760 0 356,494 434,324 0 852,884 905,680 762,090 1,151,574 1,192,633 782,481 E CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET LOCAL OPTION GAS TAX FUND EXPENDITURES Code: 120051 Account Number Description OPERATING 533100 Professional Services 533400 Other Contractual Services 533452 Road Maintenance Service 534315 Public Lighting 534695 Railroad Crossing Maintenance 535310 Road Materials and Supplies 535380 Signalization Supplies TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY DEBT SERVICE 707105 Principal - Paving Loan 707205 Interest - Paving Loan TOTAL DEBT SERVICE NON -OPERATING 909132 Transfer to Fund 320 909133 Transfer to Fund 330 909990 Unappropriated TOTAL NON -OPERATING TOTAL LOCAL OPTION GAS TAX Amended FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Proiected Budget 0 0 0 0 0 0 0 0 28,500 5,400 5,400 0 0 0 0 0 0 0 0 0 0 0 0 0 5,400 5,400 5,400 5,400 5,901 5,901 0 0 0 0 0 0 0 96,564 0 0 0 0 5,400 101,964 33,900 10,800 11,301 5,901 105,554 34,372 4,870 0 0 0 105,554 34,372 4,870 0 0 0 229,000 233,000 237,000 121,000 121,000 0 14,886 10,398 5,801 1,174 1,174 0 243,886 243,398 242,801 122,174 122,174 0 0 46,581 0 0 0 0 498,043 479,365 19,124 1,018,600 1,059,158 533,423 0 0 461,396 0 0 243,157 498,043 525,946 480,520 1,018,600 1,059,158 776,580 852,884 905,680 762,090 1,151,574 1,192,633 782,481 95 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET DISCRETIONARY SALES TAX The discretionary sales tax is a seventh -cent or an additional one -cent tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population. The funds can be used to finance, plan and construct infrastructure, land acquisition for recreation or preservation, land improvement, and emergency vehicle purchases. The FY 2022-2023 allocation for the City of Sebastian is estimated to be in the amount of $5,160,637. The estimate is based on trend analysis. This revenue source was extended by referendum vote in FY 2016-2017 until December 31, 2034. DISCRETIONARY SALES TAX FUND REVENUE Code: 130010 Amended FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Account Description Actual Actual Actual Budget Proiected Budget Number TAXES 312600 Discretionary Sales Tax 3,469,568 4,037,460 4,711,995 5,160,637 4,947,000 5,120,145 TOTAL TAXES 3,469,568 4,037,460 4,711,995 5,160,637 4,947,000 5,120,145 MISCELLANEOUS REVENUE 361100 Interest Income 60,458 33,203 35,461 96,209 20,110 19,454 361105 SBA Interest Earnings 7,668 1,995 3,887 2,000 21,201 13,460 TOTAL MISCELLANEOUS REVENUE 68,126 35,198 39,348 98,209 41,311 32,914 NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balance 0 680,344 3,229,155 3,494,254 2,380,050 0 TOTAL NON -REVENUE SOURCES 0 680,344 3,229,155 3,494,254 2,380,050 0 TOTAL DISCRETIONARY SALES TAX 3,537,694 4,753,002 7,980,498 8,753,100 7,368,361 5,153,059 I CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET DISCRETIONARY SALES TAX FUND EXPENDITURES Code: 130051 Amended FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Account Description Actual Actual Actual Budget Proiected Budeet Number OPERATING 533300 Engineering Services 15,487 0 0 0 0 0 TOTAL OPERATING EXPENDITURES 15,487 0 0 0 0 0 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 606910 Sidewalks/Bikepaths 0 17,849 7,151 0 0 0 TOTAL CAPITAL OUTLAY 0 17,849 7,151 0 0 0 NON -OPERATING 909131 Trfr to Capital Projects Fund 310 828,306 298,274 910,683 1,959,943 1,791,735 1,173,177 909132 Trfr to CIP Fund 320 268,712 413,247 20,694 77,992 352,991 25,000 909133 Trfr to Transp Impr Fund 330 721,723 3,402,826 6,060,559 2,085,401 1,574,494 1,780,163 909263 Trfr to Stormwater Debt Svs 263 401,355 400,961 220,605 0 0 0 909363 Trfr to Stormwater Impr Fund 363 0 96,908 270,513 2,728,383 2,930,505 1,227,000 909455 Trfr to Fund 455 AP 101,653 122,937 490,294 1,038,007 718,636 285,895 909990 Unappropriated 1,200,458 0 0 863,374 0 661,824 TOTAL NON -OPERATING 3,522,207 4,735,153 7,973,347 8,753,100 7,368,361 5,153,059 TOTAL DISCRETIONARY SALES TAX 3,537,694 4,753,002 7,980,498 8,753,100 7,368,361 5,153,059 97 I CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET I COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Amended Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Number Descriution Actual Actual Actual Budget Projected BudECt TAXES 338200 Tax Increment Revenue - Sebastian 182,732 215,305 192,832 190,290 195,885 223,569 338200 Tax Increment Revenue - County 220,508 242,367 192,832 190,290 274,075 248,196 TOTAL TAXES 403,240 457,672 385,665 380,580 469,960 471,765 MISCELLANEOUS REVENUE 361100 Interest Income 2,426 1,267 4,562 6,000 10,000 8,000 361105 SBA Interest Earnings 2,656 200 1,251 1,719 7,800 3,950 362100 Rents and Royalties 36,000 36,000 36,000 36,000 36,000 16,500 366000 Contributions & Donations 0 0 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 41,082 37,467 41,813 43,719 53,800 28,450 NON -REVENUE SOURCES 381001 Transfer from General Fund 0 0 0 0 0 0 389991 Fund Balance Carried Forward 0 0 0 86,952 0 0 TOTAL NON -REVENUE SOURCES 0 0 0 86,952 0 0 TOTAL RIVERFRONT REDEVELOPMENT 444,322 495,139 427,478 511,251 523,760 500,215 I CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Amended Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Number Descriution Actual Actual Actual Budget Projected Budget OPERATING EXPENDITURES 533100 Professional Services 5,000 5,000 5,000 5,000 5,000 5,000 533120 Consultants 256 0 0 0 0 50,000 533200 Audit Fees 0 5,000 5,000 5,000 5,000 4,000 533201 Admin Svcs Provided by the GF 99,076 89,725 92,655 62,431 62,431 67,573 533400 Other Contractual Services 124,774 96,195 97,842 99,942 99,942 99,942 534000 Travel and Per Diem 0 0 0 500 511 1,200 534120 Postage 126 7 0 0 0 0 534400 Rents and Leases 4,217 4,302 4,429 4,950 5,145 6,000 534698 Other CRA Maintenance Expenses 0 0 11,685 10,000 10,000 12,750 534699 Maint Expenses 9,653 18,020 19,044 20,000 10,000 20,000 534830 Special Events Expense 41,210 32,125 45,369 50,000 50,000 0 534920 Legal Ads 121 279 123 300 0 300 535410 Dues & Memberships 670 795 795 795 795 795 545450 Training and Education 395 0 395 400 395 1,800 535710 Non -Ad Valorem Taxes 1,396 1,478 1,583 1,600 1,827 2,010 TOTAL OPERATING EXPENDITURES 286,894 252,927 283,921 260,918 251,046 271,370 GRANTS AND AIDS 820100 Fagade/Sign Improvement Program 15,000 5,323 8,049 31,951 31,951 40,000 820200 Sewer Connection Program 24,424 0 0 5,001 5,000 0 TOTAL GRANTS AND AIDS 39,424 5,323 8,049 36,952 36,951 40,000 NON -OPERATING 909132 Interfund Trfr to CIP Fund 320 13,448 137,415 15,266 65,000 65,000 60,000 909363 Interfund Trfr to CIP Fund 363 0 36,890 34,306 0 0 0 909990 Unappropriated 104,556 62,584 85,936 148,381 170,763 128,845 TOTAL NON -OPERATING 118,004 236,889 135,508 213,381 235,763 188,845 TOTAL RIVERFRONT REDEVELOPMENT 444,322 495,139 427,478 511,251 523,760 500,215 99 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET PARKING IN -LIEU -OF FUND PARKING IN -LIEU -OF FUND REVENUE Code: 150010 Amended Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Number Description Actual Actual Actual Budget Proiected Budget MISCELLANEOUS REVENUE 361100 Interest Income 0 0 0 0 0 0 361105 SBA Interest Earnings 672 101 742 195 178 187 363400 Parking In -Lieu -Of Fee 3,010 11,798 16,828 344 4,128 4,128 TOTAL MISCELLANEOUS REVENUE 3,682 11,899 17,570 539 4,306 4,315 NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balance 0 0 0 0 0 0 TOTAL NON -REVENUE SOURCES 0 0 0 0 0 0 TOTAL PARKING IN -LIEU -OF FUND 3,682 11,899 17,570 539 4,306 4,315 PARKING IN -LIEU -OF FUND EXPENDITURES Code: 150051 Amended Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Number Description Actual Actual Actual Bud et Proiected Budget CAPITAL OUTLAY AND PROJECTS 606310 Improvements Other Than Buildings 0 0 0 0 0 0 606908 Parking 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY AND PROJECTS 0 0 0 0 0 0 NON -OPERATING 909133 Transfer to CIP Fund 330 0 0 0 0 0 0 909990 Unappropriated 3,682 11,899 17,570 539 4,306 4,315 TOTAL NON -OPERATING 3,682 11,899 17,570 539 4,306 4,315 TOTAL PARKING IN -LIEU -OF FUND 3,682 11,899 17,570 539 4,306 4,315 if$I$� CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET RECREATION IMPACT FEE FUND The Recreation Impact Fee was established to enable the City to allow growth and development to proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so as to require growth and development to share in the burden of growth by paying its pro rata share for the reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15) RECREATION IMPACT FEE FUND REVENUE Code: 160010 Account Number Description MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 363270 Recreation Impact Fee TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balance TOTAL NON -REVENUE SOURCES TOTAL RECREATION IMPACT FEE Amended FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Proiected Budget 1,460 222 2,073 10,000 17,413 16,153 1,688 56 568 3,389 3,000 2,750 143,875 214,500 179,400 150,000 179,400 179,400 147,023 214,779 182,042 163,389 199,813 198,303 333,137 0 0 173,474 30,187 171,697 333,137 0 0 173,474 30,187 171,697 480,160 214,779 182,042 336,863 230,000 370,000 RECREATION IMPACT FEE FUND EXPENDITURES Code: 160051 Account Number Description CAPITAL OUTLAY AND PROJECTS 606300 Improvements Other Than Bldgs TOTAL CAPITAL OUTLAY AND PROJECTS OPERATING EXPENDITURES 533100 Professional Services TOTAL OPERATING EXPENDITURES NON -OPERATING 909132 Transfer to CIP Fund 320 909990 Unappropriated TOTAL NON -OPERATING TOTAL RECREATION IMPACT FEE Amended FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Proiected Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 480,160 121,037 121,276 228,474 230,000 370,000 0 93,742 60,766 108,389 0 0 480,160 214,779 182,042 336,863 230,000 370,000 480,160 214,779 182,042 336,863 230,000 370,000 1 U' FMITY'OF SEBASTLAN, FLORIDA 2023/2024 ANNUAL BUDGED STORMWATER UTILITY FUND The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of managing the City's stormwater system, to prepare, construct and manage betterments and improvements, regulate the use of the stormwater system, and perform routine maintenance and minor improvements. The Stormwater Utility Fee is assessed on a single residential ERU in the amount of $10.00 per month, or $120.00 per year (Resolution R-18-19). The Stormwater Utility Staff are responsible for the control and maintenance of the City's stormwater drainage system, consisting of 280 miles of swales, 50 miles of channels, 8.15 miles of canals and 310 catch basins, baffle boxes, and culvert structures for the purposes of flooding prevention and water quality improvement. The Stormwater staff also enforces compliance with Federal NPDES regulations and the City's Stormwater Management Plan for the purpose of improving the quality of stormwater runoff prior to discharge into the St. Sebastian River and the Indian River Lagoon. SUMMARY OF REVENUES AND EXPENDITURES Amended FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Descriadon Actual Actual Actual Bu et Proiected LuA et Total Revenues $ 1,969,428 $ 1,958,662 $ 2,173,692 $ 1,959,621 $ 1,966,000 $ 1,966,583 Total Expenses $ 1,483,392 $ 1,616,148 $ 1,934,830 $ 2,628,980 $ 2,268,240 $ 2,386,332 Change in Unrestricted Reserves 486,036 342,514 238,861 $ (669,359) $ (302,240) $ (419,749) FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Serviced and maintained 100% of the City's baffle box treatment structures each quarter ✓ Maintained City's numerous catch basins in a manner that protects water quality and ensures proper functioning during storm events ✓ Finalize the City's Stormwater Master Plan ✓ Manage multiple Capital Improvement Projects utilizing Infrastructure Bill funds according to all of the appropriate deadlines and regulations ✓ Continue to maintain all of the City's baffle boxes and catch basins for proper drainage and to protect water quality ✓ Complete drainage improvements related to all roadways treated or paved in the FY2019 paving program 102 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGEM� FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Catch up on drainage improvements for previous roadway repaving work either with additional staff or using outside contractors ➢ Begin drainage improvements related to the 2024 roadway repaving program ➢ Utilize FieldMaps and GIS system to track all maintenance and cleaning of ditches, catch basins, baffle boxes, etc. ➢ Continue to train staff members on Stormwater Best Management Practices as well as other necessary trainings to ensure all are up to date on safety and technical knowledge PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 Miles of swales 280 280 280 280 280 Linear feet of swales reconstructed 10,000 30,000 20,000 40,000 30,000 Miles of ditches maintained 70 50 80 80 80 Catch basin and culverts maintained 150 205 120 205 200 (Linear feet Main Ditches reconstructed 500 2,000 160 500 5,005 (Road Crossing Pipe Replacements 9 8 4 15 5 S TORMWATFR UTILITY PROGRAM BUDGET DFS CRIPTION STAFFING NATURE OFACTIVITY 22123 23124 60.00% 60.00% Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9 miles of large canals. Maintain ditches, swales and side yard ditches. 10.00% 10.00% Catch basins, Manholes and Culverts -Hand clean and mow small drainage ditches. Maintain 310 catch basins and large/small culverts. 8.00% 8.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City contract work. Meet with public as necessary. Coordinate employee training and education. 12.00% 12.00% Building Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits, Driveway Permits, and meeting with engineers, contractors, and public as necessary. 10.00% 10.00% Capital Projects - Planning, Design, Specifications Consultant Coordination Bidding and Contracts, Construction Management inspections. 100.00% 100.00% 103 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET STORMWATER UTILITYDIVISION REVENUE Code : 163010 Amended Proposed Account FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Number Descriution Actual Actual Actual Budget Projected Budge CHARGES FOR SERVICES 363630 Stormwater Utility Fee 1,853,143 1,920,458 1,915,404 1,922,055 1,896,000 1,896,000 363631 Delinquent Stormwater Fees 59,008 32,788 36,764 30,000 30,000 30,000 TOTAL CHARGES FOR SERVICES 1,912,151 1,953,246 1,952,168 1,952,055 1,926,000 1,926,000 MISCELLANEOUS REVENUE 361100 Interest Income 12,101 4,676 17,348 7,000 30,000 30,000 361105 SBA Interest 6,244 650 4,020 566 10,000 10,583 361150 Other Interest 681 90 57 0 0 0 364100 Sale of Fixed Assets 38,250 0 0 0 0 0 369900 Miscellaneous Revenue 0 0 100 0 0 0 381360 Interfund Transfer from Fund 363 0 0 200,000 0 0 0 TOTAL MISCELLANEOUS REVENUE 57,277 5,416 221,524 7,566 40,000 40,583 TOTAL STORMWATER REVENUES 1,969,428 1,958,662 2,173,692 1,959,621 1,966,000 1,966,583 USE OF UNRESTRICTED RESERVES 0 0 0 669,359 302,240 419,749 TOTAL STORMWATER UTILITY 1,969,428 1,958,662 2,173,692 2,628,980 2,268,240 2,386,332 STORMWATER UTILITY DIVISION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for the Stormwater Utility Division, excluding budgeted contingency, is $ 2,386,332. This compares to the 2022-2023 projected expenditures of $ 2,268,240, an increase of $118,092, or 5.21%. Amended FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 Actual Actual Actual Budget Projected Personal Services $ 654,105 $ 685,797 $ 666,255 $ 916,106 $ 764,985 $ Operating Expenses 613,330 790,024 1,307,889 1,307,889 1,098,270 Capital Outlay 186,937 123,824 139,071 43,793 43,793 Non -Operating 29,019 16,503 311,661 361,192 361,192 Total $ 1,483,392 $ 1,616,148 $ 2,424,877 $ 2,628,980 $ 2,268,240 $ Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenditures: 1. Personal SerHces -Increase due to having positions full all year, negotiated salary increases, and insurance costs. 2. Operating Expenses - Increase due to anticipated equipment maintenance, pest control, pipes, cement, and sod costs 3. Capital Outlay- Decrease due to less equipment requested this year. 4. Non -Operating - Decrease due to fewer new projects requested this year. FY23/24 Budget Difference 971,620 $ 206,635 1,239,712 141,442 10,000 (33,793) 165,000 (196,192) 2,386,332 $ 118,092 Difference $ 206,635 $ 141,442 $ (33,793) $ (196,192) 104 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE S TORMWATER UTILITY DIVISION FULL TIME EQUIVALENTS Projected PAY Amended Expenditures Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 Stormwater Superintendent 62,701 / 109,724 1.00 1.00 1.00 1.00 $ 83,850 $ 88,000 Stormwater Utility Inspector 46,779 / 81,862 1.00 1.50 1.50 1.50 51,750 78,750 Maintenance Worker III 44,554 / 77,967 3.00 3.00 3.00 3.00 129,250 141,750 Maintenance Worker1I 39,520/69,159 2.00 3.00 3.00 3.00 95,250 126,000 Maintenance Worker I 35,360 / 61,879 8.00 5.00 5.00 5.00 116,500 178,000 Clerical Assistant I (P/T) * $ 15.23/hr - 26.65/hr 0.50 0.50 0.00 0.00 13,100 - 15.50 14.00 13.50 13.50 * Position transferred to Roads TOTAL SALARIES $ 489,700 $ 612,500 during FY23 Overtime 12,500 20,000 FICA Taxes 39,050 48.860 Clothing Allowance 2,560 2,800 Deferred Compensation 44,800 55,179 Group Health Insurance Premium 95,500 141,510 Health Reimbursement Account 27,000 30,000 Employee Assistance Program 175 206 Worker's Comp Insurance 48,050 57,115 Additional Compensation - 3,450 Total Personal Services $ 759,335 $ 971,620 CAPITAL OUTLAY SCHEDULE S TORMWATER UTILITY DIVLS ION -TO BE FUNDED FROM S TORMWATER MI LPTY FUND EXPENDITURES PER FISCAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027/28 'DOTAL Walk Behind Concrete Saw $ 10,000 $ - $ - $ • $ - $ 10,000 Sliplining 165,000 182,000 200,000 220,000 242,000 1,009,000 $ 175,000 $ 182,000 $ 200,000 $ 220,000 $ 242,000 $ 1,019,000 STORMWATER UTILITY DIVISION - TO BEFUNDED FROMDISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2023/24 2024/25 2025126 2026/27 2027/23 TOTAL Rubber Tire Excavator $ 375,000 $ $ $ - $ - $ 375,000 Brush Truck 122,000 - - - - 122,000 Backhoe 170,000 - - - - 170,000 Canal Restoration 500,000 - - - - 500,000 Stormwater Facility Pump 60,000 - - 60,000 Schumann Drive - 750,000 - - 750,000 Stonecrop Upstream Drainage - 305,000 77,500 86,250 - 468,750 Tulip Drive Crossing - 250,000 - - - 250,000 Bayfront Road Crossing - - 250,000 - - 250,000 Ocean Cove Drainage - - - 350,000 - 350,000 $ 1,227,000 $ 1,305,000 $ 327,500 $ 436,250 $ - $ 375,000 105 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE1i STORM WATER UTILITY DIVISION EXPENDITURES Code:163051 Amended Proposed Account FY19/20 FY20/21 FY21/22 FY 22/23 FY22/23 FY23/24 Number Descrintion Actual Actual Actual Budizet Projected Budge PERSONAL SERVICES 511200 Regular Salaries 422,939 439,120 425,486 568,336 495,350 612,500 511300 Temporary Salaries 11,408 0 0 0 0 0 511400 Overtime 6,412 15,338 15,577 16,000 12,500 20,000 512100 FICA Takes 33,567 34,134 32,965 45,130 39,050 48,860 512215 Clothing Allowance 1,540 1,450 1,650 1,680 2,560 2,800 512225 Deferred Compensation 37,548 38,840 36,435 49,204 44,800 55,179 512301 Croup Health Insurance Premium 83,887 90,988 85,122 142,925 95,500 141,510 512307 Health Reimbursement Account 19,242 23,989 21,117 36,000 27,000 30,000 512309 Employee Assistance Program 201 190 161 206 175 206 512400 Worker's Comp Insurance 37,362 41,748 47,742 56,377 48,050 57,115 512700 Additional Compensation 0 0 O 248 3,450 TOTAL PERSONAL SERVICES 654,105 685,797 666,255 916,106 764,985 971,620 OPERATING EXPENSES 533100 Professional Services 0 25,971 6,869 17,793 6,000 25,000 ' 533150 Engineering Services 0 28,018 0 0 0 0 533201 Admin Svcs Provided by GF 80,555 89,345 90,989 100,088 100,088 110,097 533400 Other Contractual Services 3,121 6,543 4,693 8,620 3,000 9,505 533411 Permit Fees 0 0 0 7,988 0 0 533420 Pest/Weed Control 27,811 20,347 40,252 65,000 42,000 58,400 533425 Contract Mowing Services 246,700 328,428 421,742 622,342 622,342 607,345 534000 Travel and Per Diem 0 0 1,014 3,520 1,200 4,400 534101 Telephone 668 87 0 0 0 0 534105 Cellular Telephone 1,128 1,160 1,339 2,370 1,340 1,500 534110 Internet Services 448 231 231 960 960 1,680 534120 Postage 385 262 643 2,360 300 625 534310 Electric 9,381 6,813 12,836 8,880 7,150 7,800 534320 Water/Sewer 868 968 1,090 900 1,440 1,620 534380 Trash Pickup/Hauling 1,838 2,797 9,388 7,000 4,000 8,000 534400 Rents and Leases 3,000 0 0 0 0 0 534420 Equipment Leases 19,903 14,704 1,998 18,208 2,400 23,495 534500 Insurance 19,066 22,193 16,563 17,765 17,845 24,510 534620 R& M - Vehicles 18,015 34,664 36,894 24,062 24,000 24,000 534630 R. & M - Office Equipment 99 ill 142 240 220 780 534640 R 8s M - Operating Equpment 87,037 89,273 56,997 160,445 120,000 95,000 534920 Legal Ads 1,517 40 523 2,345 360 1,545 535200 Departmental Supplies 4,010 4,981 5,574 7,180 11,000 7,430 535210 Computer Supplies 1,356 0 81 8,700 1,200 24,570 535230 Small Tools and Equipment 2,709 3,199 3,411 5,000 4,200 4,075 535260 Gas and Oil 32,806 43,866 55,815 65,000 60,000 60,000 535270 Uniforms and Shoes 3,543 3,493 3,152 3,265 3,000 4,440 535275 Safety Equipment 2,665 600 1,689 2,900 875 3,550 535310 Road Materials & Supplies 11,304 4,546 8,908 15,000 3,600 15,000 535320 Sod 6,286 3,677 1,850 25,000 14,000 28,000 535350 Cement 4,374 4,061 3,503 18,000 10,850 21,000 535355 Culvert Pipes 19,034 46,674 24,352 68,000 32,000 50,000 535410 Membership & Professional Dues 857 1,761 295 1,488 1,400 1,500 535450 Training and Education 2,848 1,210 5,012 17,470 1,500 14,845 TOTAL OPERATINGEXPEVDITURES 613,330 790,024 817,843 1,307,889 1,098,270 1,239,712 CAPITAL OUTLAY 606300 IOTB 0 0 6,962 5,300 5,300 0 606400 Vehicles and Equipment 186,937 123,824 132,110 38,493 38,493 10,000 TOTAL CAPITAL OUTLAY 186,937 123,824 139,071 43,793 43,793 10,000 NON -OPERATING 909101 Interfund Transfer to Gen Fund 001 0 0 721 0 0 0 909363 Interfund Transfer to Fund 363 29,019 16,503 310,940 361,192 361,192 165,000 TOTAL NON -OPERATING 29,019 16,503 311,661 3619192 361,192 165,000 TOTAL STORMVVATFR UTILITY 1,483,392 1,616,148 1,934,830 2,6289980 2,268,240 2,386,332 OTHER FINANCING USES 909990 Unappropriated 486,036 342,514 238,862 0 0 0 TOTAL EXPENDITURES AND OTHER USES 1,969,428 1,958,662 2,173,692 2,628,980 2,268,240 2,386,332 LLel•J CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET LAW ENFORCEMENT FORFEITURE FUND The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues associated with seized or forfeited property by the Police Department under the Florida Contraband Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes, matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs, School Resource Officer Program, Crime Prevention, or Safe Neighborhood Programs. Expenditures are not budgeted, until individually approved by the City LAW ENFORCEMENT FORFEITURE FUND REVENUE Code: 190010 Account Number Description FINES AND FORFEITS 351200 Confiscated Property TOTAL FINES AND FORFEITS MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 365000 Sale of Surplus 369400 Reimbursements 369900 Other Misc. Revenue 389991 Appropriation from PY Fund Balanc TOTAL MISCELLANEOUS REVENUE Amended FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budge Proiected Budget 133 15,050 21,315 1,000 100 150 133 15,050 21,315 1,000 100 150 100 1 303 100 700 750 265 49 ill 60 350 400 1,300 0 0 0 0 0 0 0 0 0 0 0 0 1,500 1,500 0 0 0 4,274 0 0 0 0 0 5,939 1,550 1,914 160 1,050 1,150 TOTAL LAW ENFORCEMENT FORFEIT 6,072 16,600 23,229 1,160 1,150 1,300 LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES Code: 190051 Account Number Description OPERATING EXPENDITURES 533100 Professional Services 535380 Departmental Supplies TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY NON -OPERATING 708199 Other Grants & Aids 909990 Unappropriated TOTAL NON -OPERATING TOTAL LAW ENFORCEMENT FORFEITI Amended FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budge Projected Budget 5,072 0 3,061 0 0 0 0 1,500 0 0 0 0 5,072 1,500 3,061 0 0 0 0 15,000 0 0 0 0 0 15,000 0 0 0 0 1,000 0 0 0 0 0 0 100 20,168 1,160 1,150 1,300 1,000 100 20,168 1,160 1,150 1,300 6,072 16,600 23,229 1,160 1,150 1,300 107 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET CrtvOF SE B.AST HOME OF PELICAN ISLAND This Page Intentionally Left Blank CY OF SEBAS'IA. IA IL Aw-- �a > HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2023-2024 DEBT SERVICE FUNDS Draft as of September 13, 2023 109 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGED DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of pledged funds that are legally restricted to pay the city's general government bonded debt obligations. These Debt Service Funds include the following: • Stormwater Utility Revenue Bonds/Notes Debt Service Fund The City currently has no plan for additional debt in the coming fiscal year. Detailed debt service payment schedules are located in the schedules section of this document. 110 1CjTY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET STORMWATER UTILITY REVENUE DEBT SERVICE FUND This debt service fund was used to record debt service payments associated with the Stormwater Utility Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds were for nineteen (19) years. The Bonds were refinanced using Bank Notes on December 18, 2013. The outstanding debt for this fund will be $ 400,529 as of Sept 30, 2021. The debt proceeds were used to improve the stormwater system according to the adopted stormwater master plan. The improvement projects included Twin Ditch, Periwinkle Drive, Middle Stonecrop, and Collier Creek. It will be totally paid with the final payment on May 1, 2022. STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND REVENUE Code: 263010 Amended Account FY 19/20 FY 20/21 FY21/22 FY 22/23 FY 22/23 FY 23/24 Number Description Actual Actual Actual Budget Proiected Budget MISCELLANEOUS REVENUE 361100 Interest Income 2,165 454 397 0 0 0 TOTAL MISCELLANEOUS REVENUE 29165 454 397 0 0 0 NON -REVENUE SOURCES 381130 Interfund Trfr from 130 DST 401,355 400,961 220,605 0 0 0 389991 Appropriation from PY Fund Balance 0 0 180,832 0 0 0 TOTAL NON -REVENUE SOURCES 401,355 400,961 401,437 0 0 0 TOTAL DEBT SERVICE FUND 403,520 401,415 401,834 0 0 0 STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES Code: 263051 Amended Account FY 19/20 FY 20/21 FY21/22 FY 22/23 FY 22/23 FY 23/24 Number Description Actual Actual Actual Budget Proiected Budget DEBT SERVICE 707163 Principal - Stormwater Series 2003 382,000 387,000 395,000 0 0 0 707263 Interest - Stormwater Series 2003 20,137 13,529 6,834 0 0 0 909990 Unappropriated 1,383 887 0 0 0 0 TOTAL DEBT SERVICE 403,520 401,416 401,834 0 0 0 TOTAL DEBT SERVICE FUND 403,520 401,416 401,834 0 0 0 111 !CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGED cmoF SE13ASj1AN A HOME OF PELICAN ISLAND This Page Intentionally Left Blank 112 C11YOF SE13A:!%. �TIAN HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2023-2024 ENTERPRISEFUNDS Draft as of September 13, 2023 113 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET] MYOF SE�T�N HOME OF PELICAN ISLAND This Page Intentionally Left Blank 114 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGETC MUNICIPAL GOLF COURSE The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant, lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is divided into three areas: Administration, Greens Division, and Carts Division. GOLF COURSE SUMMARY OF REVENUE / EXPENSES Amended FY19/20 FY20/21 FY21/22 FY22123 FY22/23 FY23/24 Descrivtion Actual Actual Actual Budge Proiected Budge Total Revenues $ 1,527,331 $ 1,499,032 $ 1,810,731 $ 1,883,185 $ 2,217,031 $ 1,938,445 Total GC Administration Division Total GC Greens Division Total GC Carts Division Total Expenses Change in Unrestricted Reserves 661,002 684,091 673,702 796,532 806,536 973,142 579,658 595,919 596,146 843,041 773,245 758,515 108,159 113,203 156,523 752,640 764,235 197,854 1,348,818 1,393,214 1,426,371 2,392,213 2,344,016 1,929,511 $ 178,514 $ 105,818 $ 384,360 $ (509,028) $ (126,985) $ 8,934 GOLF COURSE FUND REVENUE Code:410010 The Fiscal Year 2023-2024 proposed budget for Golf Course fund revenue is $1,938,445. This compares to the 2022-2023 projected revenue of $ 2,217,031, a decrease of $ 278,586, or-12.57%. FY 19/20 FY 20/21 Description Actual Actual Charges for services $ 1,524,949 $ 1,498,565 $ Non -operating revenues 2,382 467 Use of Unrestricted Reserves - - Total revenues $ 1,527,331 $ 1,499,032 $ Amended FY21/22 FY22/23 FY22/23 FY23/24 Actual Budget Proiected Budget Difference 1,806,956 $ 1,781,371 $ 1,917,657 $ 1,925,245 $ 7,588 3,775 101,814 299,374 13200 (286,174) - 509,028 126,985 - (126,985) 1,810,731 $ 2,392,213 $ 2,344,016 $ 1,938,445 $ (405,571) Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from 2022-23 Projected Revenue 1. Charges for services - Increase due to additional rounds expected to be played. 2. Non -operating revenues -Decrease due to FEMA reimbursement received in the prior year. Difference $ 7,588 $ (286,174) 115 JCITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET GOLF COURSE REVENUE Code: 410010 Amended FY 23/24 Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 Proposed Number Description Actual Actual Actual Budget Proiected Budget CHARGES FOR SERVICES 347501 Gwen Fees 502,576 492,433 614,643 611,000 671,827 675,000 347502 Cart Rentals 683,628 658,662 782,749 767,000 816,346 820,000 347510 Driving Range Fees 52,385 52,987 65,877 63,000 64,611 65,000 347512 Club Storage Fees 3,185 3,247 3,864 4,176 3,896 4,000 347513 Club Rentals Fees 2,304 2,651 3,688 3,500 3,405 3,500 347521 Membership Fees 101,928 116,149 137,196 138,000 142,223 144,000 347522 Handicap Fees 5,390 4,818 5,016 4,900 5,400 5,450 347523 Resident Card Fees 32,384 30,702 40,194 40,000 48,468 49,000 347530 Non -Taxable Sales 73 51 41 35 35 35 347540 Pro Shop Sales 101,711 94,735 111,866 110,000 123,223 125,000 362100 Rents and Royalties 30,001 30,001 30,000 30,000 30,000 30,000 369400 Reimbursements 2,834 3,258 3,776 3,600 2,149 400 369900 Other Miscellaneous Revenues 2,966 4,728 5,014 2,500 2,500 0 369941 Sales Tax Commissions 360 360 360 360 360 360 369945 Pro Lesson Fees 3,279 3,588 3,095 3,300 3,300 3,500 369995 Cash Over/Short (54) 194 (425) 0 (86) 0 TOTAL CHARGES FOR SERVICES 1,524,949 1,498,565 1,806,956 1,781,371 1,917,657 1,925,245 NON -OPERATING REVENUE 331901 FEMA Reimbursement - Federal 0 0 0 66,405 66,405 0 334902 FEMA Reimbursement - State 0 0 0 11,067 11,067 0 361100 Interest Earnings 771 467 2,947 1,000 9,000 9,000 361105 SBA Interest 0 0 828 0 4,200 4,200 364100 Sale of Fixed Assets 1,380 0 0 0 160,360 0 365000 Sale of Surplus 231 0 0 0 0 0 369200 Insurance Proceeds 0 0 0 23,342 48,342 0 TOTAL NON -OPERATING REVENUE 2,382 467 3,775 101,814 299,374 13,200 TOTAL GOLF COURSE REVENUES 1,527,331 1,499,032 1,810,731 1,883,185 2,217,031 1,938,445 USEOF UNRESTRICTED RESERVES 0 0 0 509,028 126,985 0 TOTAL GOLF COURSESOURCES 1,527,331 1,499,032 1,810,731 2,392,213 2,344,016 1,938,445 116 JCITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET GOLF COURSE ADMINISTRATION Administration is responsible for the management of the entire golf course. This includes, but is not limited to: preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing; facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance. This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale, tee times and the web site. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ On track to meet or exceed $1,881,000 in total golf course revenue, ($135,000 over projections). ✓ Green Fee Revenue: $672,841, ($61,000 over projections) ✓ Cart Fee Revenue: $813,703, ($46,700 over projections) ✓ Total Golf Rounds: 60,000, (2,000 rounds over projections) ✓ Annual Membership Revenue: $143,038, ($5,000 over projections) ✓ Discount Card Revenue: $48,635, ($8,000 over projections) ✓ Golf Shop Sales Revenue: $124,680 ($14,000 over projections) Cost of Golf Shop Merchandise: $65,142 Margin: 47.21 % ✓ Driving Range Revenue: $59,027 ✓ Golf Lesson Revenue: $2,200 ✓ USGA Golf Handicap Revenue: $5,568 ✓ Club Rental Revenue: $3,092 ✓ New Manitowoc Ice Machine installed ✓ New Range Netting (173mph windload) & range net hardware installed ✓ Received 80 new Club Car golf carts with full GPS capability and cart control ✓ Through a combined effort and alliance with the Indian River Golf Foundation, offered numerous clinics and playing events for junior golfers, from entry level to experienced Juniors. Also served as Home Course for the Sebastian River High School Boys and Girls Golf Teams. ✓ Organized and conducted numerous charitable and special events and also offered DAILY leagues throughout the entire fiscal year. FISCAL YEAR 2024 GOALS & OBJECTIVES ➢ Strive to continue, instill and improve quality, unsurpassed customer service. ➢ Strive for total revenue to meet or exceed $1.9 million in revenue and for rounds to meet or exceed 60,500. ➢ Continue to offer a fully -stocked discount golf shop, complete with quality, name -brand merchandise and competitive prices while fulfilling the wants and needs of our customers. ➢ In order to ensure a high -degree of repeat play from our customers, continue to offer a variety of daily leagues, tournaments and special / charity events. ➢ In order to promote the great game of golf, thus ensuring another way to create repeat play from our customers, continue to offer clinics, lessons and other events and continue our long-standing agreement with the Indian River Golf Foundation. ➢ Continue to place constant attention on all facilities and grounds, ensuring all areas are well -maintained and presentable to the public, with the goal of exceeding expectations, especially when related to all golf course grounds and turf, with heavy emphasis on (in order) greens, tees & fairways. 117 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'11 PERFORMANCE MEASURES SERVICE PROGRAM Number of Annual Fees Sold Single Resident Family Resident Resident/Discount Cards TOTAL ANNUAL FEES SOLD Annual Fee Rounds (Daily Fee Rounds TOTAL NUMBER OF ROUNDS PLAYED Actual Actual Actual Projected Projected 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 152 174 91 139 159 72 115 57 88 112 80 59 34 51 47 693 740 700 780 885 845 914 791 919 1,044 10,917 12,665 13,588 13,000 13,428 41,474 42,654 46,241 45,000 47,100 52,391 55,319 59,829 58,000 60,528 GOLF COURSE ADMINISTRATION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 22123 23124 30.00% 30.00% General Suner-0sion - Provide effective, responsive and professional management, direction, control of daily golf operations, including training and forethought for innovative and practical improvements. 20.00% 20.00% Pro Shop- Provide friendly, consistent quality service to the public. The result of this direct contact combined with the jl amenities offered, produces customer satisfaction. 20.00% 20.00% Control of Course Play - Provide for orderly starting of play, speed and flow of play, and prevention of free play and abuse to golf course grounds, to enhance the enjoyment ofthe game as well as promoting return play. 20.00% 20.00% Golf Course Administration - Supervise all Golf Course operations, preparation of budget, supervision of capital improvement programs. 10.00% 10.00% Promote the Game of Golf - Provide golf instruction, junior and adult clinics, golf tournaments, charity events, speaking engagements, advertisements, and other creative measures to attract and promote return play to Sebastian Golf Course 100.000/0 100.00% ME:] CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'11 GOLF COURSE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Golf Course Administration, excluding budgeted contingency, is $ 964,208. This compares to the 2022-2023 projected expenses of $ 806,536, an increase of $157,672, or 19.55% Amended FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 280,310 $ 297,091 $ 259,508 $ 295,197 $ 276,995 $ 341,635 $ 64,640 Operating Expenses 372,479 379,181 409,859 401,140 429,346 471,809 42,463 Capital Outlay - - - 28,986 28,986 42,300 13,314 Transfers 8,213 7,819 4,335 71,209 71,209 117,398 46,189 Contingency 178,514 105,818 - 90,000 - 8,934 8,934 Total $ 661,002 $ 684,091 $ 673,702 $ 796,532 $ 806,536 $ 973,142 $ 166,606 Fiscal Year 2023-24 Proposed Budget Major Current Level Changes from Fiscal Year 2022-23 Projected Expenses: Difference 1. Personal Services - Increase due to a reclass, negotiated pay increases, and insurance costs. $ 64,640 2. Operating Expenses - Increase due primarily to insurance rate increases. $ 42,463 3. Capital Outlay - Increase due to new clubhouse doors requested this year. $ 13,314 4. Transfers - Increase due to higher loan repayment amount this year. $ 46189 PERSONAL SERVICES SCHEDULE GOLF COURSE ADMINISTRATION FULL TR EEQUIVALENTS Projected PAY Amended Expense Budget POSITION RANGE 21/22 22/23 22/23 23/24 22/23 23/24 Golf Course Director 76,216 / 133,370 1.00 1.00 1.00 1.00 $ 119,575 $ 125,500 Ass is tant Golf Pro 44,554 / 77,967 0.50 0.50 0.50 1.00 27,000 44,500 Administrative Assistant 37,440 / 65,519 1.00 1.00 1.00 1.00 33,500 37,500 Cashier (P/T) $14.50/hr - $ 25.37/hr 1.50 1.50 1.50 1.50 45,000 60,250 4.00 4.00 4.00 4.50 TOTAL SALARIES $ 225,075 $ 267,750 Overtime 2,000 2,000 Lesson Bonus 1,400 2,400 FICA Taxes 17,500 20,893 Deferred Compensation 14,000 19,193 Group Health Insurance Premium 10,900 20,139 Health Reimbursement Account 2,000 4,000 Employee Assistance Program 32 48 Worker's Comp Insurance 4,088 4,262 Additional Compensation - 950 Total Personal Services $ 276,995 $ 341,635 119 19TY"6FAN SEBASTI, FLORIDA 2023/2024 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE !GOLF COURSEADIMSTRATION-TO BEFUNDED BY GOLF COURSEFUND EXPENDITURES PER FIS CAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Clubhouse Doors $ 35,000 $ $ $ - $ $ 35,000 Golf Shop and Office Carpet 3,800 3,800 Ball Washer 3,500 $ - 3,500 Ice Machine - - - 10,000 10,000 $ 42,300 $ - $ - $ - $ 10,000 $ 52,300 120 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET GOLF COURSE ADMINISTRATION DIVISION Code: 410110 Amended FY 23/24 Account FY 19/20 FY 20/21 FY 21/22 FY 2223 FY 22/23 Proposed Number Descriution Actual Actual Actual Budget Projected Budget PERSONAL SERVICES: 511200 Regular Salaries 206,950 223,468 199,310 234,191 225,075 267,750 511400 Overtime 2,557 1,738 1,430 2,500 2,000 2,000 511500 Lesson Bonus 1,729 2,465 1,646 2,400 1,400 2,400 512100 FICA Taxes 15,706 16,705 17,729 18,289 17,500 20,893 512225 Deferred Compensation 14,461 15,735 16,680 14,233 14,000 19,193 512301 Group Health Insurance Premium 27,076 24,145 16,547 15,158 10,900 20,139 512307 Health Reimbursement Account 8,009 8,051 1,950 4,000 2,000 4,000 512309 Employee Assistance Program 32 32 29 32 32 48 512400 Worker's Comp Insurance 3,791 4,753 4,187 4,394 4,088 4,262 512700 Additional Compensation 0 0 0 0 0 950 TOTAL PERSONAL SERVICES 280,310 297,091 259,508 295,197 276,995 341,635 OPERATING EXPENSES: 347541 Cost of Sales -Pro Shop 79,444 70,345 86,291 65,000 90,000 95,000 533100 Professional Services 3,302 3,270 3,762 3,400 4,400 8,600 533200 Audit Fees 3,294 3,593 2,515 3,952 3,952 4,179 533201 Admin Services provided by GF 97,185 106,065 106,065 116,672 116,672 122,296 533400 Other Contractual Services 320 200 3,106 250 250 250 533420 Pest/Weed Control 824 888 888 1,000 950 1,000 534000 Travel and Per Diem 0 0 207 0 O 0 534101 Telephone 3,883 527 130 0 0 0 534105 Cellular Telephone 352 263 270 360 120 120 534110 Internet Access 464 461 265 30 37 40 534120 Postage 78 26 14 100 45 100 534310 Electric 12,827 13,818 16,716 18,120 18,350 20,100 534320 Water/Sewer 11,992 10,840 9,182 9,300 10,380 11,400 534420 Equipment Leases 705 644 628 645 625 625 534445 Airport Property Lease 106,000 106,135 106,135 106,370 106,370 106,864 534500 Insurance 8,227 11,678 13,250 14,575 15,330 34,460 534610 R & M - Buildings 565 3,105 3,349 2,300 4,000 5,000 534630 R & M - Office Equipment 518 423 419 480 600 600 534640 R& M- Operating Equipment 0 0 50 0 0 0 534845 Golf Course Promotions 0 17 0 0 0 0 534846 Golf Course Advertising 0 0 0 0 0 0 535200 Departmental Supplies 2,294 2,293 3,361 2,700 2,525 3,000 535205 Bank Charges 31,296 33,703 42,326 43,000 43,000 45,000 535210 Computer Supplies 0 280 54 0 0 0 535220 Cleaning Supplies 2,363 3,505 3,845 5,811 4,200 5,500 535270 Uniforms and Shoes 0 0 0 0 500 500 535410 Dues and Memberships 0 512 525 525 525 575 535710 Non -Ad Valorem Tax 6,545 6,590 6,507 6,550 6,515 6,600 TOTAL OPERATING EXPENSES 372,479 379,181 409,859 401,140 429,346 471,809 CAPITAL OUTLAY: 0 606220 Building Improvements 0 0 0 0 38,800 606400 Vehicles and Equipment 0 0 0 28,986 28,986 3,500 606900 Infrastructure 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 28,986 28,986 42,300 NON -OPERATING EXPENSES 909101 Interfund Tr& to 001 GF 0 0 0 35,000 35,000 80,000 909480 Interfund Tr& to 480 Bldg 8,213 7,819 4,335 36,209 36,209 37,398 TOTAL NON -OPERATING EXPENSES 8,213 7,819 4,335 71,209 71,209 117,398 TOTAL GOLF COURSEADMINISTRATION 661,002 684,091 673,702 796,532 806,536 973,142 OTHER FINANCING USES 909990 Unappropriated 178,514 105,818 0 90,000 0 8,934 TOTAL EXPENDITURES AND OTHER US ES 839,516 789,909 673,702 886,532 806,536 987,806 121 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET1 GOLF COURSE GREENS DIVISION The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as well as create an excellent image and respectability among the golf course community throughout the State of Florida. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Maintained all necessary reports and data as required by the St. Johns River Water Management District and delivered these reports to St. Johns in a timely manner. In addition, all general monthly reports were completed in a timely manner by International Golf Maintenance, the turf -maintenance provider for SMGC. ✓ Numerous soil analysis tests performed throughout the year. ✓ Several organic products put into use and results have been successful. ✓ New equipment has been added by International Golf Maintenance included Kubota Tractor, zero -turn mower, triplex greens mower and bunker rake machine. ✓ Throughout the year, received several favorable comments toward condition of entire golf course, with emphasis on the greens. ✓ Installed 18 inch ABS drainage pipe at hole #15, which will immensely help drainage and aesthetics in the area. FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Maintain an excellent working relationship with our golf course maintenance contractor, International Golf Maintenance, Inc. and always keep lines of communication open and available with the Head Golf Course Superintendent and all maintenance staff. ➢ Strive to maintain entire golf course in the best condition possible, with heavy emphasis on green speed and ball roll on the putting greens. ➢ Monitor all equipment selections, usage and maintenance in order to make certain that the equipment is in the best possible working condition and hydraulic leaks are kept to a minimum. ➢ Continue to meet with the Superintendent and/or Assistant Superintendent daily to address any and all concerns, discuss upcoming events, weather, and any irrigation issues, etc. ➢ Understanding that our patrons like to see yearly improvement, continue to look at all golf course areas and look for ways to improve areas economically and efficiently as possible. ➢ Plans underway to rebuild and improve sand bunkers. ➢ Continue to use organic products for turf and organism control. ➢ Current contract with golf maintenance provider, International Golf Maintenance, Inc. allows for an additional 5 years added to the contract as long as both parties (City and IGM) mutually agree. Negotiations have already started. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 Greens (Acres) 4 4 4 4 4 Tees (Acres) 4 4 4 4 4 (Fairways (Acres) 22 22 22 22 22 Rough - Bermuda / Bahia (Acres) 35 / 25 35 / 25 35 / 25 35 / 25 35 / 25 Sand Bunkers (Acres) 4 4 4 4 4 Lakes and Ponds (Linear Feet) 10,000 10,000 10,000 10,000 10,000 INon-Play Area (Acres) 30 30 30 30 30 (Holes Maintained 18 18 18 18 18 (Practice areas (acres total) 5 5 5 5 5 122 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE1i GOLF COURSE GREENS PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 22123 23124 85.00% 85.00% Golf Course Maintenance - Provide administrative oversight of independent golf course maintenance contract which provides daily turf care resulting in the quality appearance and playability of the golf course. Keeping the golf course in the best possible condition throughout the year adds to the enjoyment of the customers and insures return play. 15.00% 15.00% Eauiument Maintenance - Continue tracking equipment use and repair to insure proper maintenance and availability of equipment. 100.00% 100.000/0 GOLF COURSE GREENS DIVISION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Golf Course Greens Division is $ 758,515. This compares to the 2022-2023 projected expenses of $ 773,245, a decrease of $ 14,730, or -1.9%. Amended FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 Actual Actual Actual Budget Projected Operating Expenses $ 579,658 $ 582,490 $ 596,146 $ 688,569 $ 684,419 $ Capital Outlay - 13,429 - 154,472 88,826 Non -Operating - - - - Total $ 579,658 $ 595,919 $ 596,146 $ 843,041 $ Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenses: 1. Operating &penses - Increase due primarily to contractual increase in maintenance contract. 2. Capital Outlay - Decrease due to netting project completed in the prior year. 3. Non -Operating - No change. 773,245 $ FY 23/24 Budget Difference 708,515 $ 24,096 50,000 (38,826) 758,515 $ (14,730) Difference $ 24,096 $ (38,826) 123 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET GOLF COURSE GREENS DIVISION Code: 410120 Account Number Description OPERATING EXPENSES 533420 Pest/Weed Control 533445 Groundskeeping Service 534310 Electric 534610 R & M - Buildings 534640 R & M - Operating Equipment 534680 R & M - Irrigation Systems 534685 R & M - Grounds Maintenance 535200 Departmental Supplies TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606300 Improvements Other Than Buildings 606400 Vehicles and Equipment 606900 Infrastructure TOTAL CAPITAL OUTLAY TOTAL GREENS DIVISION Amended FY 23 /24 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 Proposed Actual Actual Actual Budget Projected Budget 120 120 120 120 120 120 557,313 557,313 568,460 649,554 649,554 662,545 12,053 14,290 19,048 20,400 16250 17,100 0 0 388 1,000 1,000 1,000 82 0 0 0 0 0 7,216 7,880 7,760 9,745 9,745 20,000 2,798 2,637 370 7,500 7,500 7,500 75 250 0 250 250 250 579,658 582,490 596,146 688,569 684,419 708,515 0 0 0 154,472 88,826 0 0 13,429 0 0 0 0 0 0 0 0 0 50,000 0 13,429 0 154,472 88,826 50,000 579,658 595,919 596,146 843,041 773,245 758,515 CAPITAL OUTLAY S CBEDtU IGOLFCOURSEGREENSDIVISION -IO BEFUNDED FROM GOLF COURSE OPERATIONS EXPENDITURES PER FISCAL YEAR Description 2023/24 2024125 2025/26 2026/27 Bunker Renovations $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 2027/28 TOTAL 50,000 $ 250,000 50,000 $ 250,000 124 .. . ....... CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE GOLF COURSE CARTS DIVISION The Golf Course Carts Division, many times, provides the first and last contact with customers. Duties include maintaining golf carts in operational and clean condition for customers, service driving range and water station, maintain and clean all surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Received new fleet of Club Car Tiempo electric (lead -acid battery) golf carts, complete with windshield, golf bag protector, sand canisters and fully -functional GPS with cart control, message, yardage, course/hole layout and data features. ✓ In process of selling old fleet of cart, currently averaging @ $2,250 per cart, which is @ $500 more per cart than what the trade-in value would have been from Club Car. ✓ Over 10,000 range balls added to driving range throughout fiscal year, all at no cost to the golf course. ✓ Maintained all carts, concentrating on battery, tire and steering components. ✓ Maintained all outside areas around cart staging area including cart barn, starter's house, ice station, locker room and cart wash area. ✓ Added sun canopy at cart wash area for the safety and comfort of our employees. ✓ Rehabilitated Range Servant ball picker, saving over $7,000 when compared to purchasing a new picker. FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Continue to offer quality, unsurpassed customer service, always greeting customers with a smile and helping our customers in any way possible. ➢ Continue to maintain cart fleet with attention to cleanliness, batteries, grease fittings and water level in batteries. ➢ Strive to maintain areas around the cart staging area, cart barn, starter station and ice water shed in order for the areas to be acceptable and appealing to our patrons. ➢ Continue to provide a ranger on the golf course during peak -play periods. ➢ Continue to offer a quality, clean range ball at little to no cost to the golf course. ➢ Purchase new range ball washer PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 Electric Golf Carts 80 80 80 80 80 Tires Maintained 324 324 324 324 324 Grease Fittings Maintained 324 324 324 324 324 lRange Carts 1 1 1 1 1 Ranger Carts 0 0 0 0 0 Batteries Maintained 481 481 481 481 481 Beverage Carts 0 0 0 0 0 125 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE . ......... .. ......... . --A GOLF COURSE CARTS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIV17T 22123 23124 30.00% 30.00% General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational condition for guests use and maintain operational cart barn. 30.00% 30.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station, and general area around Golf Shop and starter area. 40.00% 40.00% Customer S erAce - Provide unsurpassed customer service to our members. 100.00% 100.00% GOLF COURSE CARTS DIVISION BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for Golf Course Carts Division is $ 197,854. This compares to the 2022-2023 projected expenses of $ 764,235, a decrease of $ 566,381, or-74.11%. Amended FY 19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 99,041 $ 107,828 $ 143,091 $ 148,190 $ 154,435 $ 167,160 S 12,725 Operating Expenses 1,108 2,587 12,542 75,810 81,160 30,694 (50,466) Capital Outlay 3,716 - - 528,640 528,640 - (528,640) Debt Service 4,294 2,789 890 - - - Total $ 108,159 $ 113,203 $ 156,523 $ 752,640 $ 764,235 $ 197,854 $ (566,381) Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenses: Difference 1. Personal Services - Increase due to negotiated pay increases. $ 12,725 2. Operating Ekpenses - Decrease due to reduction in golf cart repairs needed. $ (50,466) 3. Capital Outlay - Decrease due to carts purchased in the prior year. $ (528,640) 4. Debt Service - No change. $ 126 . .. .... .......... .. .. ...... CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET ........... . . ..... . ... ... . . ...... ... ... ............. . ..... . PERSONAL SERVICES SCHEDULE GOLF COME CARTS DIVISION FULL TIME EQUIVALENTS PAY Amended POSITION RANGE 21/22 22/23 22/23 23/24 Cart Attendants (P/T) $ 13.51/hr - $ 23.64/hr 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 TOTAL SALARIES (5) P/T Cart Attendants Overtime equals (10) positions FICA Taxes Worker's Compensation Additional Compensation Total Personal Services Projected Expense Budget 22/23 23/24 136,000 $ 147,750 136,000 $ 147,750 5,500 4,801 10,825 11,709 2,110 2,400 0 500 154,435 167,160 127 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET GOLF COURSE CARTS DIVISION Code : 410130 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512400 Worker's Comp Insurance 512700 Additional Compensation TOTAL PERSONAL SERVICES OPERATING EXPENSES 533400 Other Contractual Services 533420 Pest/Weed Control 534610 R & M - Buildings 534640 R & M-Operating Equipment 535200 Departmental Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY NON -OPERATING EXPENSES 707145 Principal - Golf Course Loan 707245 Interest - Golf Course Loan TOTAL NON -OPERATING EXPENSES TOTAL CARTS DIVISION Amended FY 23/24 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 Proposed Actual Actual Actual Budget Projected Budget 86,967 95,198 125,785 130,500 136,000 147,750 3,486 3,284 5,287 4,800 5,500 4,800 7,060 7,528 9,941 10,352 10,825 11,710 1,528 1,817 2,077 2,538 2,110 2,400 0 0 0 0 0 500 991041 1079828 1439091 148,190 154,435 167,160 0 0 0 0 7,200 26,800 144 144 144 144 144 144 41 823 503 4,000 2,000 2,000 783 1,501 11,614 71,316 71,316 750 140 108 190 250 400 500 0 11 92 100 100 200 0 0 0 0 0 300 11108 29587 121)542 75,810 819160 307694 3,716 0 0 528,640 528,640 0 3,716 0 0 528,640 528,640 0 0 0 0 0 0 0 4,294 2,789 890 0 0 0 4,294 2,789 890 0 0 0 108,159 113403 1569523 752,640 764,235 1979854 M:1 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE MUNICIPAL AIRPORT City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects, which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over $10 million in capital improvements, all of which to better develop the facilities and economic growth. Description Total Revenues Total Airport Administration FY 19/20 FY 20/21 FY 21/22 Actual Actual Actual Amended FY 22/23 Budeet FY22/23 FY23/24 Proiected Bu et $ 593,366 $ 579,785 $ 619,561 $ 696,506 $ 736,874 $ 758,570 $ 398,338 $ 520,947 $ 480,585 $ 682,466 $ 689,176 $ 851,383 Change in Unrestricted Reserves $ 195,028 $ 58,838 $ 138,976 $ 14,040 $ 47,698 $ (92,813) AIRPORT FUND REVENUE Code: 450010 The Fiscal Year 2023-2024 proposed budget for Airport fund revenue is $ 758,570. This compares to the 2022-2023 projected Airport fund revenue of $736,874, an increase of $ 21,696, or 2.90%. FY 19/20 Descri,tion Actual Operating revenue $ 535,141 $ Non -operating revenues 58,225 Use of Unrestricted Reserves - Total revenues and other sources $ 593,366 $ Amended FY20/21 FY21/22 FY22/23 FY22/23 FY23124 Actual Actual Budget Projected Bud,. et Difference 557,469 $ 577,585 $ 639,830 $ 651,660 $ 723,940 $ 72,280 22.316 41,977 56,676 85,214 34,630 (50,584)- - - - 102,267 102,267 579,785 $ 619,561 $ 696,506 $ 736,874 $ 860,837 $ 123,%3 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year2022-23 Projected Revenue: 1.Operating revenue - Increase due to contractual rent increases and new lease for Hangar D. 2. Non -operating revenues - Decrease due to FEMA reimbursement expected in prior year and sale of a large piece of equipment. $ 72,280 $ (50,584) 129 „. ............................... CITY„ OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET AIRPORT REVENUE Code : 450010 Account Number Description OPERATING REVENUE 362150 Nontaxable Rents 362100 Rents and Royalties 369900 Other Miscellaneous Revenues 369941 Sales Tax Commission TOTAL OPERATING REVENUE OTHER NON -OPERATING REVENUE: 331451 FAA Federal Grant 331901 FEMA Federal Reimbursement 334902 FEMA State Reimbursement 361100 Interest Earnings 361105 SBA Interest 364100 Sale of Fixed Assets 365000 Sale of Surplus Materials/Scrap 366000 Contributions & Donations 369400 Reimbursements 381001 Transfer from Fund 001 GF TOTAL OTBER NON -OPERATING REVENUE TOTAL AIRPORT REVENUES USE OF UNRFS TRICT 1) RESERVES TOTAL AIRPORT SOURCES Amended Proposed FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Projected Budget 119,371 119,506 119,506 176,601 176,600 177,095 354,203 375,889 396,056 401,260 413,765 485,540 61,294 61,792 61,761 61,689 61,020 61,030 273 282 261 280 275 275 535,141 557,469 577,585 639,830 651,660 723,940 30,000 0 0 0 0 0 0 0 0 27,626 27,626 0 0 0 0 4,604 4,604 0 2,939 869 (290) 725 6,450 6,750 0 0 1,042 0 3,750 4,000 2,945 0 1,825 0 0 0 0 0 11,834 0 18,934 0 0 0 0 0 0 0 17,649 21,447 23,922 23,721 23,850 23,880 4,691 0 3,643 0 0 0 58,225 22,316 41,977 56,676 85,214 34,630 593,366 579,785 619,561 696,506 736,874 758,570 0 0 0 0 0 92,813 593,366 579,785 619,561 696,506 736,874 851,383 130 ..... ..... . . ...... CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET] AIRPORT ADMINISTRATION The Airport Director is responsible for Airport Operations to include maintenance of the entire property (excluding Golf Course), FDOT compliance issues, Capital Improvement Programs, tenant relations, and project management. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Completed new commercial 16,000 SF Hangar "D ✓ Runway 10-28 and Taxiway Bravo markings completed ✓ Secured $1,570,00 FDOT grant for Four new hangars ✓ Secured $3.2 million in FAA & FDOT funding for Runway 05-23 rehabilitation ✓ Secured 1.25 million for Alpha Apron reconstruction ✓ Completed Sewer Infrastructure on west side of Airport for tenants and new PW building FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Re -Pave / Rehabilitate Runway 05-23 ➢ Construct 4 new square hangars on west side ➢ Reconstruct / Pave 2 aircraft parking aprons on Alpha Taxiway ➢ Build out office spaces in new Hangar "D" for tenancy ➢ Begin design & engineering for new Taxiway "Golf' PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2019/2020 2020/2021 2021/2022 2022/2023 202312024 Acres Available for Development 105 103 85 85 85 Airport Leasehold Revenues $473,574 $495,395 $515,562 $590,365 $6625635 131 mm;. . - - - __ .. .... . . .... _-.......:E. . - .- .-.... CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET AIRPORT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIYITY 22123 23124 20.00% 20.001/o Compliance - Conduct operations at the Airport in accordance with FAA and FDOT compliance. 20.00% 30.00% Capital hm)rowment Project Execution and Monitoringg - Execute and monitor Capital Improvement Projects. Prepare and submit a Five -Year Capital Improvement Program in accordance with Regulations. Prepare and apply for Florida Department of Transportation Airport Improvement Grants for Capital hriprovement Projects and equipment. 20.00% 20.00% Tenant and Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute resolution regarding airport regulations. Maintain contact with Airport users and citizens, respond to questions and complaints and provide information to all parties about rules, regulations and airport information. 40.00% 30.00% Airport Maintenance - Mow Airport, herbicide runways and taxiways, maintain runway lighting system. Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation Area. Clear and maintain runway approaches and perform daily Airport inspections. 100.000/0 100.00% AIRPORT BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for the Municipal Airport Administration, excluding budgeted contingency, is $ 851,383. This compares to the 2022-2023 projected expenses of $ 689,176, an increase of $162,207, or 23.54%. Amended FY 19/20 FY 20/21 FY 21 /22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 70,760 $ 62,692 $ 130,481 $ 188,735 $ 187,480 $ 206,415 $ 18,935 Operating Expenses 256,032 277,935 295,521 334,190 342,176 491,468 149,292 Capital Outlay 50,070 9,205 29,043 46,334 46,313 115,000 68,687 Debt Service 21,477 21,116 20,740 36,500 36,500 38,500 2,000 Non -Operating - 150,000 4,800 76,707 76,707 - (76,707) Contingency 195,028 58,838 138,976 14,040 47,698 - (47,698) Total $ 593,366 $ 579,785 $ 619,561 $ 696,506 $ 736,874 $ 851,383 $ 114,509 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenses: Difference 1. Personal Sertices - Increase due to negotiated salary and insurance increases. $ 18,935 2. Operating Expenses - Increase due primarily to anticipated increases in property and liability insurance. $ 149,292 3. Capital Outlay - Increase due to larger equipment requested this year. $ 68,687 4. Debt Sertice - Slight increase due to repayment schedule. $ 2,000 5. Non Operating - Decrease due to smaller project requested this year. $ (76,707) 132 ...... ..... ... . .... -.;.. - - -..- . - -i- PTY0...F...'SE.B.AST1AN-9-- FLORIDA 2023/2024 ANNUAL BUDGET PERSONAL SERVICES SCIIFDULE AIRPORT ADMINISTRATION POSITION Airport Manager Facilities/Airport Maintenance Worker II Airport Maintenance Worker I (P/T) PAY RANGE 69,127 / 120,971 39,520 / 69,159 $ 17.00/hr - $ 29.75/hr FULL TBIE EQUIVALENTS Amended 21/22 22/23 22/23 23/24 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 0.50 2.50 2.50 2.50 2.50 TOTAL SALARIES Projected Expense Budget 22/23 23/24 $ 66,950 $ 70,500 38,750 42,750 18,750 21,250 $ 124,450 S 134,500 Overtime 1,000 1,000 FICA Taxes 9,623 10,442 Clothing Allowance 400 400 Deferred Compensation 9,625 10,368 Group Health Insurance Premium 31,525 36,028 Health Reimbursement Account 8,000 8,000 Employee Assistance Program 32 32 Worker's Comp Insurance 2,825 5,095 Additional Compensation - 550 Total Personal Services $ 187,480 $ 206,415 CAPITAL OUTLAY SCHEDULE AIRPORT - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Descriution 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Construct Square Hangars $ 35,895 $ - $ - $ - $ S 35,895 Taxiway Golf Design - 43,100 - - - 43,100 Taxiway Golf Construction - 197,520 197,520 - - 395,040 Construct Shade Hangar - - 260,000 - - 260,000 Taxiway Alpha Reconstruction 250,000 - - - 250,000 Terminal Apron Expansion - - - 240,000 - 240,000 Design NW Airport Access - - - 50,000 50,000 Construct NW Airport Access - - - - 600,000 600,000 $ 285,895 $ 240,620 $ 457,520 $ 290,000 $ 600,000 $ 1,874,035 AIRPORT - TO BE FUNDED BY AIRPORT FUND EXPENDITURES PER FISCAL YEAR Descrivtion 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Tractor Mower $ 80,000 $ - $ - $ - $ - $ 80,000 15' Bush Hog Deck Mower 35,000 - - - - 35,000 Zero Turn Mower - 9,000 - - - 9,000 Mower Deck - - 30,000 - - 30,000 Airport Wash Rack - - 25,000 - - 25,000 Airport Equipment Shelter - - - 10,000 - 10,000 Backhoe Loader - - - - 65,000 65,000 $ 115,000 $ 9,000 $ 55,000 $ 10,000 $ 65,000 $ 254,000 133 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET AIRPORT ADMINISTRATION Code:450110 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512307 Health Reimbursement Account 512309 Employee Assistance Program 512400 Worker's Comp Insurance 512700 Additional Compensation TOTAL PERSONAL SERVICES OPERATING EXPENSES 533200 Audit Fees 533201 Admin Services provided by GF 533400 Other Contractual Services 535410 Environmental Services 533420 Pest/Weed Control 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Phone 534110 Internet Access 534120 Postage 534130 Express Mail 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534500 Insurance 534610 R & M - Buildings 534620 R & M -Vehicles 534625 R & M - Lighting 534630 R & M - Office Equipment 534635 R & M - Security Systems 534640 R & M - Operating Equipment 534681 R & M - Fencing 534685 R & M - Grounds Maintenance 534687 R & M - Runways and Taxiways 534700 Printing and Binding 534800 Promotional Activities 534825 Advertising Expenditures 534920 Legal Ads Amended FY 23/24 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 Proposed Actual Actual Actual Budge Projected Budge 51,294 44,613 88,219 123,250 124,450 134,500 388 0 112 1,000 1,000 1,000 3,925 3,452 6,013 9,524 9,623 10,440 240 260 240 240 400 400 2,979 2,900 5,186 9,506 9,625 10,370 7,173 6,425 21,765 31,558 31,525 36,028 2,317 2,377 6,652 8,000 8,000 8,000 18 16 21 32 32 32 2,425 2,648 2,273 5,625 2,825 5,095 0 0 0 0 0 550 70,760 62,692 130,481 188,735 187,480 206,415 1,002 1,136 725 1,137 1,137 6,251 93,485 116,866 104,041 98,374 98,374 105,057 21,071 20,911 25,237 25,235 28,500 31,000 0 0 0 3,984 3,984 0 1,704 1,704 2,027 2,600 2,600 2,700 398 1,258 5,000 2,500 500 1,500 2,415 2,513 5,928 5,400 6,560 6,600 609 557 665 1,020 1,165 1,200 880 1,499 1,599 1,630 1,665 1,725 225 114 48 100 75 100 26 0 0 0 0 0 22,596 20,582 25,097 24,600 23,175 25,500 4,450 3,184 3,837 3,600 5,255 5,400 101 0 118 1,000 0 1,000 47,363 50,703 67,107 75,635 90,217 204,545 8,845 2,800 3,607 15,000 14,000 15,000 654 507 1,252 4,000 2,000 4,000 8,279 4,454 1,350 6,000 4,000 6,000 0 0 0 1,000 400 500 2,526 4,270 6,137 6,892 6,000 6,000 23,499 27,224 17,085 25,000 25,000 35,000 0 584 1,402 3,000 2,500 3,000 1,641 317 776 1,500 1,500 1,700 1,825 1,740 1,554 1,008 1,008 2,500 0 0 0 200 100 200 14 0 798 500 200 500 0 454 215 900 0 500 0 445 209 500 500 500 - Continued - 134 CITY OF SEBASTIAN, FLORIDA 2023/20124 ANNUAL BUDGET 1-..ice....... . �ii.. �. �. i� i .. 1 Account Number Description 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms & Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education 535710 Non -Ad Valorem Tax TOTAL OPERATING EXPENSES: CAPITAL OUTLAY: 606200 Buildings 606300 IOTB 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY: DEBT SERVICE 707246 Interest - DST Fund Advance TOTAL DEBT SERVICE: NON -OPERATING EXPENSES 909545 Intrafund Trfr to AP Capital TOTAL NON -OPERATING EXPENSES TOTAL AIRPORT ADMINISTRATION OTHER FINANCING USES 909990 Unappropriated TOTAL EXPENDITURES AND OTHER USES Amended FY 23/24 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 Proposed Actual Actual Actual Budget Projected Budge 1,817 1,743 2,892 2,500 3,000 3,000 471 42 156 500 500 500 375 1,502 1,854 3,500 3,500 3,700 4,376 4,143 9,100 8,000 8,000 8,000 642 599 650 925 700 700 135 108 170 300 300 300 449 449 330 450 400 400 0 0 0 200 100 200 140 1,272 0 900 0 900 4,020 4,256 4,557 4,600 5,261 5,790 256,032 277,935 295,521 334,190 342,176 491,468 0 0 0 0 0 0 10,516 0 0 36,834 36,834 0 39,554 9,205 29,043 9,500 9,479 115,000 50,070 9,205 29,043 46,334 46,313 115,000 21,477 21,116 20,740 36,500 36,500 38,500 21,477 21,116 20,740 36,500 36,500 38,500 0 150,000 4,800 76,707 76,707 9,454 0 150,000 4,800 76,707 76,707 9,454 398,338 520,947 480,585 682,466 195,028 593,366 58,838 138,976 14,040 579,785 619,561 696,506 689,176 860,837 47,698 0 736,874 860,837 135 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE'11 (M OF SE HOME OF PELICAN ISLAND This Page Intentionally Left Blank 136 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET BUILDING DEPARTMENT The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees. These have shown some growth over the past couple of years. Operating revenues are sufficient to cover necessary operation and maintenance expenses. Descriution Total Revenues and Transfers Total Expenses Amended FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Actual Actual Actual Budeet Proiected Bu et $ 953,492 $ 1,388,506 $ 1,278,084 $ 1,311,998 $ 1,075,059 $ 1,149,548 746,911 814,164 954,193 1,466,807 1,175,261 1,376,659 Change in Unrestricted Reserves $ 206,581 $ 574,342 $ 323,891 $ (154,809) $ (100,202) $ (227,111) BUILDING DEPARTMENT REVENUE Code: 480010 The Fiscal Year 2023-2024 proposed budget for the Building Department fund revenue is $ 1,149,548. This compares to the 2022-2023 projected Building Department fund revenue of $1,075,059, an increase of $ 74,489 or 6.93%. Amended FY19/20 FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 Description Actual Actual Actual Budget Projected Budget Difference Operating revenue $ 935,726 $ 1,367,477 $ 1,254,688 $ 1,268,500 $ 999,350 $ 1,072,150 $ 72,800 Non -operating revenues 17,766 21,029 23,395 43,498 75,709 77,398 1,689 Use of Unrestricted Reserves - - - 154,809 100,202 227,111 126,909 Total revenues and other sources $ 953,492 $ 1,388,506 $ 1,278,084 $ 1,466,807 $ 1,175261 $ 1,376,659 $ 201,398 Fiscal Year 2023-2024 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-2023 Projected Revenue: Difference 1. Operating revenue - Increase due to anticipated increase in general building permits. S 72,800 2. Non -operating revenues - Increase due to contractual loan repayment from Golf Course. S 1689 137 .. .......... CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET BUILDING DEPARTMENT REVENUE Code:48O010 Account Amended Proposed Number Description FY 19/20 FY 20121 FY 21/22 FY 22/23 FY 22/23 FY 23/24 OPERATINGREVEWE Actual Actual Actual Budget Projected Budget 321050 Contractor License 11,288 12,088 7,856 13,500 8,00C 9,000 321150 Contractor License - Penalties 1,812 2,645 1,570 2,500 1,000 1,2 322050 Building Permits 459,038' 699,490 606,840 650,000 450,000 500, 322052 Fire Special Events 1,600 960 1,440 1,400 1,450 1,45 322055 Roofing Permits 101,785 166,420 190,950 175,000 180,000 178,000 322065 AlumimumStructure 20,050 25,325 21,450 25,000 16,000 18,000 322070 Shed Permits 9,750 9,000 8,175 8,000 4,500 5,000 322075 Reinspection Fees 28,405 36,400 49,675 45,000 40,000 45,000 322100 Land Clearing Permits 125 0 0 0 0 322200 ElectricalPermits 56,117 66,868 55,119 55,000 40,000 46, 322225 Plumbing Permits 45,917 60,025 71,077 62,000 70,000 67, 322230 Pool Permits 19,425 26,730 26,370 30,000 19,500 21,00C 322240 Solar Permits 5,100 12,075 14,850 11,50C 13,500 14,000 322250 Mechanical Permits 64,367 76,193 70,713 60,000 53,000 56,000 322300 Fencing Permits 23,925 20,250 0 0 0 0 322500 Sign Pemits 2,210 2,880 1,845 2,100 1,350 1,50C 322600 Expired Permit Fee 7,575 22,650 17,325 20,000 17,300 17,500 329400 Plan Checking Fees 48,784 83,727 67,979 65,000 59,000 61,5 329410 Fire Plan Review Fee 4,061 5,136 4,346 3,500 1,500 2,00�0 341920 Cert. Copying/Record Research 4,232 5,754 6,504 7,000 4,000 4,50C 347556 County Facility Admin Fee 13,863 27,661 23,769 26,500 14,000 18,000 359000 Other Fines and Forfeitures 6,298 5,200 6,836 5,000 5,000 5,000 359100 Fire Violations 0 0 0 500 250 500 TOTAL OPERATING REVENUE 935,726 1367,477 1,254,688 1,268$0 999350 1,072,150 OTHER NON -OPERATING REVENUE: 361100 Interest Income 4,791 2,343 12,471 3,000 25,000 25,000 361105 SBA Interest Earnings 2,649 366 3,532 1,089 12,000 12,000 369400 Reimbursements 0 7330 0 0 0 369900 Other Miscellaneous Revenue 2,112 3,171 3,057 3,200 2,500 3,J 381410 InterfundTian sferfrom 41000 8,213 7,819 4,335 36,209 36209 37,398 TOTAL OTHER NON -OPERATING REVENUE 17,766 21,029 23395 43,498 75,709 77398 TOTAL BUILDING DEPARTMENT REVENUES 953,492 1388,506 1,278,084 1311,998 1,075,059 1,149548 LISE OF UNRES TRICTED RESERVES 0 0 0 154,809 100,202 227,111 TOTAL BUILDING DEPARTMENT SOURCES 953,492 1388,506 1,278,084 1,466,807 1,175,261 1376,659 138 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGE- ..' .. .... .... -1 ___ A BUILDING DEPARTMENT The Building Department effectively and progressively promotes and provides professional plans review, permitting and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated through the intake of permit requests for building and land improvements. The permit application and plans are tracked through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The Building Department enforces all state and local codes that pertain to the construction industry including Fire Prevention and Protection. Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian. Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new registrations. Checks and administers business tax receipt requests for those who conduct business in the City of Sebastian. Business owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are sent to business owners. FISCAL YEAR 2023 ACCOMPLISHMENTS ✓ Maintained timeliness and delivery of permitting services with a turnaround time of 15 days or less for most permits. ✓ Provided continuing education for employees to meet minimum state licensing requirements. Customer service training is ongoing ✓ Monitored Compliance Engine for the maintenance of Fire and Life Safety Systems. Followed up on any deficiencies reported. Continued to conduct annual fire inspections on occupied buildings, with a focus on buildings containing high occupant loads and/or Fire and Life safety systems. ✓ Improvements to MGO permitting system by implementing new version called MGO Connect. Providing new branding for the on-line customer portal with improved functionality. ✓ Front counter renovation completed providing accessible seating, replaced carpet throughout Building and Growth Management departments and provided a safer work environment. ✓ Continued to enforce state and city ordinances regarding unlicensed contractor activity and willful code violations. ✓ Continue to scan documents to completed permits, existing property files and business tax receipts for safe record keeping. FISCAL YEAR 2024 GOALS AND OBJECTIVES ➢ Continue to maintain timeliness and delivery of permitting services with a turnaround time of 15 days or less for most projects. ➢ Provide building and fire code related continuing education to satisfy minimum state licensing requirements and provide ongoing customer service training. ➢ Continue to use Compliance Engine program to monitor Fire and Life Safety Systems and continue to conduct annual fire inspections of occupied buildings. ➢ Continue improvements to the MGO permitting software to have all permit types available to be submitted through the on-line portal. ➢ Continue to enforce state laws and city ordinances related to construction industry, unlicensed contractor activity and code violations. ➢ Continue to scan completed permits, property files and business tax receipts for safe record keeping. 139 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET PERFORMANCE MEASURES �Perforrnance Actual Actual Actual Projected Projected Indicators 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 lResidentialpermits issued 586 782 652 750 575 Commercial permits issued 27 16 23 20 18 IOtherpermits issued 2,907 3,164 3,427 3,200 3,400 Total number of inspections 10,197 14,332 17,857 16,500 15,750 ITotal number ofreinspections 1,950 2,992 3,608 3,500 3,100 lNumber of Professional licenses processed 140 280 358 250 365 Expired permits processed 101 302 231 325 115 Business Tax Receipts processed and issued 1893 1631 1228 1300 1275 BUILDING DEPARTMENT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIYITY 22123 23124 8.00% 8.00% Administration - The Director supervises the enforcement of all Florida Building Codes, including Sebastian City and Land Development Codes related to construction. Courtesy inspections are performed as needed. Reviews commercial plan review and projects that include Mechanical, Electrical or Plumbing details. Approval of all department expenditures and prepares the annual budget. 21.00% 21.00% Permitting - Accepts permit applications, calculates fees, issuance of permits, scheduling of inspections, closing out permits when completed, prepares certificates of occupancy for signature, and answers questions concerning building permits. 21.00% 21.00% Plan Review - Perfoms plan review of all permit applications and building plans for code approval, including,, structural, electrical, plumbing and mechanical. Also includes the review of all zoning on residential building, applications. Answers code questions for builders and general public related to plan review. 40.00% 40.00% Building and Alteration Inspection - On -site inspections for commercial and residential, including structural, electrical, plumbing, and mechanical. Post inspections into computer database daily. Answer code questions for builders and general public related to inspections. 3.00% 3.00% Contractor Licensing - Accepts contractor license application for registration and calculates fees. Review applicants for applicable insurance and workman's comp. coverages. Review letters of reciprocity. Process annual re-newal notices and issues new registrations. Check permit applications for properly licensed and insured contractors. 3.00% 3.00% Business Tax Receipts- Accepts applications for Business Tax Receipt from business owners. Reviews applications for acceptance. Verify professional licenses and ficitious/corporation names. Process annual re-newal notices and issues new Business Tax Reciepts. 3.00% 3.00% Safety - Annual fire inspections at places of business as required by NFPA and following up on expired permits and unsafe structures. 1.00% 1.00% Records Retention - Scanning plans to laserfiche and M GO for permanent record keeping I 100.00% 100.00% 140 jCITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET BUILDING DEPARTMENT BUDGET SUMMARY The Fiscal Year 2023-2024 proposed budget for the Building Department, excluding budgeted contingency, is $ 1,376,659. This compares to the projected FY 2022-2023 expenses of $ 1,175,261, an increase of$ 201,398, or 17.14%. Amended FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 607,069 $ 631,113 $ 715,665 $ 941,787 $ 793,935 $ 1,104,265 $ 310,330 Operating Expenses 135,889 160,093 238,328 338,146 193,591 242,394 $ 48,803 Capital Outlay 3,952 22,957 - 186,874 187,735 30,000 $ (157,735) Transfers - - 200 - - - $ Contingency 206,581 574,342 323,891 39,877 - - $ - Total $ 953,492 $ 1,388,506 $ 1,278,084 $ 1,506,684 $ 1,175,261 $ 1,376,659 $ 201,398 Fiscal Year 2023-24 Proposed Budget: Major Current Level Changes from Fiscal Year 2022-23 Projected Expenses 1. Personal Services - Increase due to the addition of one new position, having positions full all year, and negotiated salary and insurance increases. 2. Operating Expenses - Increase due primarily to anticipated need for additional contractual services. 3. Capital Outlay - Decrease due to project completed in the prior year. 4. Transfers - No change. PERSONAL SERVICES SCHEDULE BUILDING DEPARTMENT PAY POSPTION RANGE Building Official 92,637 / 162,112 Deputy Building Official 69,127 / 120,971 Chief Building Inspector 69,118 / 120,955 Plans Examiner 62,691 / 109,707 Building Inspector II 62,691 / 109,707 Administrative Assistant 37,440 / 65,519 Local Business Tax Specialist 35,360 / 61,879 Permitting Technician 35,360 / 61,879 Fire Inspector P/T $ 26.04/hr - $ 45.57/hr Electrical Inspector P/T $ 26.04/hr - $ 45.57/hr Clerical Assistant I P/T $ 15.23/hr - $ 26.65/hr FULL TIME EQUIVALENTS Amended 21/22 22/23 22/23 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 0.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 0.50 0.50 1.00 0.50 0.50 0.50 0.50 0.50 0.50 9.50 11.50 11.00 TOTAL SALARIES Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Health Reimbursement Account Employee Assistance Program Worker's Comp Insurance Additional Compensation Total Personal Services Difference $ 310,330 $ 48,803 $ (157,735) Projected Expense Budget 23/24 22/23 23/24 1.00 $ 135,100 $ 143,250 1.00 94,500 100,000 1.00 78,700 82,500 0.00 - - 3.00 95,000 194,500 1.00 40,000 43,750 1.00 63,500 66,250 2.00 35,000 74,500 1.00 18,000 41,250 0.50 2,500 5,000 0.50 19,725 21,250 12.00 $ 582,025 $ 772,250 1,000 2,000 44,750 59,538 1,455 1,800 49,000 64,112 88,250 151,040 17,000 36,000 115 158 10,340 15,167 - 2,200 $ 793,935 $ 1,104,265 CAPITAL OUTLAY SCHEDULE BUILDING DEPARTMENT - TO BE FUNDED BY THE BUILDING DEPARTMENT FUND EXPEINDITURES PER FIS CAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2027-28 TOTAL Pick -Up Truck $ 30,000 $ - $ - $ - $ - $ 30,000 $ 30,000 $ - $ - $ - $ - $ 30,000 141 10TY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGEj BUILDING DEPARTMENT Code: 480110 Amended FY 23/24 Account FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 Proposed Number Description Actual Actual Actual Budget Protected Budget PERSONAL SERVICES 511200 Regular Salaries 460,072 473,476 525,827 661,847 582,025 772,250 511400 Overtime 1,909 3,175 732 2,000 1,000 2,000 512100 FICA Taxes 33,550 35,746 38,103 51,045 44,750 59,538 512215 Clothing Allowance 480 670 720 960 1,455 1,800 512225 Deferred Compensation 39,190 41,121 44,683 57,610 49,000 64,112 512301 Group Health Insurance Premium 53,975 56,865 74,830 120,840 88,250 151,040 512307 Health Reimbursement Account 10,846 10,460 20,614 34,000 17,000 36,000 512309 Employee Assistance Program 95 104 111 158 115 158 512400 Worker's Comp Insurance 6,951 9,496 10,046 12,869 10,340 15,167 512700 Additional Compensation 0 0 0 458 0 2,200 TOTAL PERSONAL SERVICES 607,069 631,113 715,665 941,787 793,935 1,104,265 OPERATING EXPENSES 533200 Audit Fees 1,554 1,974 1,380 2,171 2,171 2,388 533201 Administrative Services Provided by GF 49,665 54,632 60,095 66,105 66,105 72,716 533400 Other Contractual Services 27,324 36,074 119,711 197,890 60,000 91,150 534000 Travel and Per Diem 155 569 582 3,000 1,750 2,000 534101 Telephone 419 429 173 0 0 0 534105 Cellular Telephone 2,188 2,087 1,940 2,400 2,475 3,000 534110 Internet Services 1,837 1,562 1,113 1,500 1,385 1,560 534120 Postage 1,343 945 1,084 1,000 800 1,000 534310 Electric 2,726 3,075 3,512 3,960 4,250 4,800 534320 Water / Sewer 292 323 315 360 360 420 534420 Equipment Leases 2,235 2,608 2,573 2,610 2,565 2,565 534500 Insurance 8,545 10,861 5,986 6,590 8,510 9,365 534620 R & M - Vehicles 1,701 3,460 2,865 6,000 2,500 4,000 534630 R & M - Office Equipment 24206 25,171 23,381 24,060 23,720 23,780 534800 Promotional Activities 0 0 0 1,800 1,000 1,500 534910 Clerk of Court Filing Fees 29 29 147 100 50 75 534920 Legal Ads 0 142 217 0 0 100 535200 Departmental Supplies 1,065 983 1,867 3,600 3,300 2,000 535210 Computer Supplies 3,672 2,548 1,023 1,800 1,500 2,800 535230 Small Tools and Equipment 46 570 111 450 530 450 535260 Gas and Oil 4,071 4,811 7,420 8,400 6,800 7,750 535270 Uniforms and Shoes 545 496 844 1,000 920 1,100 535275 Safety Equipment 0 0 65 100 50 100 535410 Dues and Memberships 815 887 977 950 1,300 3,075 535420 Books and Publications 151 2,856 0 500 350 2,900 535450 Training and Education 1,306 3,003 947 1,800 1200 1,800 TOTAL OPERATING EXPENSES 135,889 160,093 238,328 338,146 193,591 242,394 CAPITAL OUTLAY 606220 Building Improvements 0 0 0 186,874 187,735 0 606400 Vehicles and Equipment 3,952 22,957 0 0 0 30,000 TOTAL CAPITAL OUTLAY 3,952 22,957 0 186,874 187,735 30,000 NON -OPERATING EXPENSES 909101 Transfer to General Fund 0 0 200 0 0 0 909131 Transfer to Fund 310 0 0 0 0 0 0 TOTAL NON -OPERATING EXPENSES 0 0 200 0 0 0 TOTAL BUILDING DEPARTMENT 746,911 814,164 954,193 1,466,807 1,175,261 1,376,659 OTHER FINANCING USES 909990 Unappropriated 206,581 574,342 323,891 39,877 0 0 TOTAL EXPENDrrURES AND OTHER USES 953,492 1,388,506 1,278,084 1,506,684 1,175,261 1,376,659 142 CITYOF "'Loop- 4�" '-'. s RAST IA-, 1-11�- -N HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2023-2024 CAPITAL IMPROVEMENT fa',O Iflel 0 �A I& � Draft as of September 13, 2023 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2023-2028 SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS List of Protects FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 Totals General Government Vx Rail Lease Payments 43,195 45,355 45,355 45,355 45,355 45,355 269,969 City Wide Computers 45,000 35,000 45,000 35,000 45,000 35,000 240,000 COSty Equipment 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Network Infrastructure 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Core and Remote Switches 60,000 - - - - - 60,000 Security Cameras 30,000 30,000 Sidewalk Assurance System 50,000 50,000 Cyber Security Features 30,000 - 30,000 Public Works Compound Firewall 75,000 75,000 Police Department Police Vehicles 620,431 485,383 373,152 391,809 411,400 431,970 2,714,145 Vehicle/Body Cameras 88,776 88,776 93,776 93,776 93,776 93,776 552,656 CAD/RMS System Update 60,775 60,775 60,775 60,775 60,775 60,775 364,660 Road Patrol Equipment 29,260 34,800 8,500 8,500 8,500 8,500 98,060 Indoor Firearms Range - - 5,000,000 - 5,000,000 Investigations Equipment 11,500 - - 11,500 Community Development Working Waterfront Expansion 120,000 500,000 500,000 500,000 1,620,000 Central Avenue Catalyst Site - - 500,000 - 500,000 CDBG Grant Program 128,152 130,000 130,000 130,000 130,000 130,000 778,152 Riverview Park Master Plan - 500,000 500,000 - - - 1,000,000 Riverview Park Event Center - - - 1,000,000 1,000,000 Community Development Offices 88,500 - 88,500 Roads Department Pavement Grinder 22,000 22,000 Vinyl Printer 16,100 16,100 Enclosed Trailer 8,000 - - - 8,000 Street Repaving 533,423 1,099,840 772,192 569,552 392,611 417,500 3,786,118 Street Reconstruction 1,780,163 1,209,768 801,028 1,017,818 1,614,132 1,670,000 8,092,909 Sidewalk Replacement 75,000 75,000 75,000 75,000 75,000 75,000 450,000 Traffic Analyzers (2) 3,500 - - - 3,500 Air Compressor Jack Hammer 28,400 28,400 Sign Shop Truck 75,000 - - - 75,000 Facilities Maintenance Division Facilities Maintenance Vehicles 63,000 - - 45,000 108,000 Air Conditioner Replacement 25,000 30,000 30,000 35,000 35,000 40,000 195,000 Roof Replacements 17,000 - - - - - 17,000 Art Center Roofing - 30,000 - 30,000 Cemetery Division Cemetery Equipment 14,000 - 13,000 16,000 43,000 Cemetery Vehicle - 40,000 - - 40,000 Cemetery Irrigation Pump 10,000 40,000 - 50,000 Columbarium Niches - 95,000 - 95,000 Cemetery Grounds Maintenance 165,000 - - - 165,000 Leisure Services Department Maintenance Equipment 23,000 12,000 28,000 22,000 30,000 115,000 Parks Division Vehicles - 40,000 - - - 40,000 Parks Maintenance Shed 15,000 15,000 Splash Pad Replacement - 1,000,000 1,000,000 Friendship Park Baseball Field 25,000 - 25,000 Playground Improvements 350,000 60,000 120,000 120,000 80,000 730,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Stormwater Department Rubber Tire Excavator 375,000 - 375,000 Walk Behind Concrete Saw 10,000 - 10,000 Brush Truck 122,000 - - 122,000 Backhoe 170,000 - 170,000 Slip Lining/Pipe Replacement 165,000 182,000 200,000 220,000 242,000 266,000 1,275,000 Stormwater Facility Pump 60,000 - - - - - 60,000 Schumann Drive - 750,000 - 750,000 Canal Restoration 11,500,000 - - - 11,500,000 Stonecrop Upstream Drainage - 1,220,000 310,000 345.000 1,875,000 Tulip Drive Road Crossing 250,000 - 250,000 Bayfront Road Crossing - 250,000 - 250,000 Ocean Cove Drainage 350,000 350,000 Golf Course Fund Golf Clubhouse Doors 35,000 35,000 Golf Shop Carpet 3,800 - 3,800 Golf Bunker Renovations 50,000 50,000 50,000 50,000 50,000 50,000 300,000 Golf Maintenance Equipment 3,500 - 10,000 - 13,500 Airport Fund Airport Maintenance Equipment 35,000 9,000 - 44,000 Airport Backhoe Loader - - 65,000 - 65,000 Airport Tractor/Mower Deck 80,000 30,000 - - 110,000 Aircraft Wash Rack - - 125,000 - 125,000 Airport Equipment Shelter 50,000 50,000 Construct Shade Hangar - 1,300,000 - 1,300,000 Construct Square Hangars 35,895 35,895 Design Taxiway Goff - 215,500 215,500 Construct Taxiway Golf 987,600 987,600 1,975,200 Design Taxiway Bravo Rehab - - 230,000 230,000 Reconstruct Alpha Apron 1,250,000 - - 1,250,000 Terminal Apron Expansion - 1,200,000 1,200,000 Design NW Airport Access 250,000 250,000 Construct NW Airport Access - - 3,000,000 3,000,000 Building Fund Building Department Truck 30,000 30,000 Totals $18,719,370 $ 9,260,797 $11,8J22,, 7� $ 6,778,685 $ 6,961,549 $ 3,648,876 $ 57,241,554 i 't-t Grouped by Department General Government Police Department Roads Department Public Facilities Department Leisure Services Community Development Stormwater Golf Course Airport Building Total by Departments Grouped by Function General Government Public Safety Transportation Parks & Recreation Physical Environment Total by Functions Grouped bv Funding Source General Fund DST LOGT Recreation Impact Fees Riverfront CRA Stormwater Fund Golf Course Airport Building Fund Cemetery Trust Grants/Loans Total Funding Sources CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2023-2028 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 Total $ 378,195 $ 125,355 $ 135,355 $ 125,355 $ 135,355 $ 125,355 $ 1,024,969 810,742 669,734 5,536,203 554,860 574,451 595,021 8,741,011 2,541,586 2,384,608 1,648,220 1,662,370 2,081,743 2,162,500 12,481,027 294,000 155,000 30,000 173,000 51,000 40,000 743,000 433,000 1,132,000 140,000 168,000 122,000 50,000 2,045,000 336,652 1,130,000 1,130,000 1,630,000 630,000 130,000 4,986,652 12,402,000 2,402,000 760,000 915,000 242,000 266,000 16,987,000 92,300 50,000 50,000 50,000 60,000 50,000 352,300 1,400,895 1,212,100 2,442,600 1,500,000 3,065,000 230,000 9,850,595 30,000 - - - - - 30,000 $ 18,719,370 $ 9,260,797 $ 11,872,378 $ 6,778,585 $ 6,961,549 $ 3,648,876 $ 57,241,554 $ 714,847 $ 1,255,355 $ 1,265,355 $ 1,755,355 $ 765,355 $ 255,355 $ 6,011,621 840,742 669,734 5,536,203 554,860 574,451 595,021 8,771,011 4,236,481 3,751,708 4,120,820 3,335,370 5,197,743 2,432,500 23,074,622 525,300 1,182,000 190,000 218,000 182,000 100,000 2,397,300 12,402,000 2,402,000 760,000 915,000 242,000 266,000 16,987,000 $ 18,719,370 $ 9,260,797 $ 11,872,378 $ 6,778,585 $ 6,961,549 $ 3,648,876 $ 57,241,554 $ 475,260 $ 191,800 $ 83,500 $ 156,500 $ 105,500 $ 113,500 $ 1,126,060 4,491,235 5,045,677 4,029,106 3,450,783 2,950,437 2,433,376 22,400,613 533,423 1,099,840 772,192 569,552 392,611 417,500 3,785,118 370,000 80,000 140,000 140,000 100,000 20,000 850,000 60,000 250,000 250,000 250,000 500,000 - 1,310,000 175,000 182,000 200,000 220,000 242,000 266,000 1,285,000 92,300 50,000 50,000 50,000 60,000 50,000 352,300 115,000 9,000 55,000 (90,000) 65,000 - 154,000 30,000 30,000 189,000 95,000 - 93,000 16,000 - 393,000 12,188,152 2,257,480 6,292,580 1,938,750 2,530,000 348,500 25,555,462 $ 18,719,370 $ 9,260,797 $ 11,872,378 $ 6,778,585 $ 6,961,549 $ 3,648,876 $ 57,241,554 145 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-29 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopment Impact Stormwater Cemetery Grants/ Golf Airport Building Fund Gas Tax DST Aaencv Fees Fund Trust Private Funds Fund Fund Fund Total FISCAL YEAR 2023/2024 General Government Vx Rail Lease Payments 43,195 City Wide Computers 45,000 COSty Equipment 15,000 Network Infrastructure 30,000 Core and Remote Switches 60,000 Security Cameras 30,000 Sidewalk Assurance System 50,000 Cyber Security Features 30,000 Public Works Compound Firewall 75,000 Police Department Police Vehicles 620,431 Vehicle/Body Cameras 88,776 CAD/RMS System Update 60,775 Road Patrol Equipment 29,260 Indoor Firearms Range Investigations Equipment 11,500 Community Development Working Waterfront Expansion CDBG Grant Program Community Development 88,500 Roads Department Pavement Grinder 22,000 Vinyl Printer 16,100 Enclosed Trailer 8,000 Street Repaving 533,423 Street Reconstruction 1,780,163 Sidewalk Replacement 75,000 Traffic Analyzers (2) 3,500 Air Compressor Jack Harr 28,400 Sign Shop Truck 75,000 Facilities Maintenance Division Facilities Maintenance Vet 63,000 Air Conditioner Replacement 25,000 Roof Replacements 17,000 Cemetery Cemetery Equipment Cemetery Irrigation Pump Cemetery Grounds Maintenance Leisure Services Department Maintenance Equipment 23,000 Parks Maintenance Shed 15,000 Friendship Park Baseball Field 25,000 Playground Improvements Park Improvements Stormwater Rubber Tire Excavator 375,000 Walk Behind Concrete Saw Brush Truck 122,000 Backhoe 170,000 Slip Lining/Pipe Replacement Stormwater Facility Pump 60,000 Canal Restoration 500,000 Golf Course Golf Clubhouse Doors Golf Shop Carpet Golf Bunker Renovations Golf Maintenance Equipment Airport Airport Maintenance Equipment Airport Tractor/Mower Deck Construct Square Hangars 35,895 Reconstruct Alpha Apron 250,000 Building Building Department Truck TotalFY 2023/2024 $ 475,260 $ 533,423 $ 4,491,235 $ 43,196 45,000 15,000 30,000 60,000 30,000 50,000 30,000 75,000 620,431 88,776 60,775 29,260 11,500 60,000 60,000 120,000 128,152 128,152 88,500 22,000 16,100 8,000 533,423 1.780,163 75,000 3,500 28,400 75,000 63,000 25,000 17,000 14,000 14,000 10,000 10,000 165,000 165,000 23,000 15;000 25,000 350,000 350,000 20,000 20,000 375,000 10,000 10,000 122.000 170,000 165,000 165,000 60,000 11,000,000 11,500.000 35,000 35,000 3,800 3,800 50,000 50,000 3,500 3,500 35,000 35,000 80,000 80,000 35,895 1,000,000 1,250,000 30,000 30,000 60,000 $ 370,000 $ 175,000 $189,000 $ 12,188,152 $ 92,300 $ 115,000 $ 30,000 $ 18,719,370 146 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-29 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation American General Option Redevelopment Impact Stormwater Cemetery Grants/ Golf Airport Rescue Fund Gas Tax DST Agency Fees Fund Trust Bank Note Course Fund Plan Total FISCAL YEAR 2024/2025 General Government Vx Rail Lease Payments 45,355 45,355 City Wide Computers 35,000 35,000 COSty Equipment 15,000 15,000 Network Infrastructure 30,000 30,000 Police Department Police Vehicles 485,383 485,383 Vehicle/Body Cameras 88,776 88,776 CAD/RMS System Update 60,775 60,775 Road Patrol Equipment 34,800 34,800 Community Development Working Waterfront Expansion 250.000 250,000 500,000 CDBG Grant Program 130,000 130,000 Riverview Park Master Plan 500,000 500,000 Roads Department Street Repaving 1,099.840 1.099,840 Street Reconstruction 1,209,768 1.209.768 Sidewalk Replacement 75,000 75,000 Public Facilities Department Air Conditioner Replacement 30,000 30,000 Art Center Roofing 30,000 30,000 Cemetery Columbarium Niches 95,000 95,000 Leisure Services Department Maintenance Equipment 12,000 12,000 Parks Division Vehicles 40,000 40,000 Splash Pad Replacement 1,000,000 1.000.000 Playground Improvements 60,000 60,000 Park Improvements 20,000 20,000 Stormwater Slip Lining/Pipe Replacement 182,000 182.000 Schumann Drive 750,000 750,000 Stonecrop Upstream Drainage 305,000 915,000 1.220,000 Tulip Drive Road Crossing 250,000 250,000 Golf Course Golf Bunker Renovations 50,000 50,000 Airport Airport Maintenance Equipment 9,000 9,000 Design Taxiway Golf 43,100 172,400 215.500 Construct Taxiway Golf 197,520 790,080 987,600 Total FY 2024/2025 $ 191,800 $1,099,840 $ 5,045,677 $ 250,000 $ 80,000 $ 182,000 $ 95,000 $ 2,257,480 $ 50,000 $ 9,000 $ $ 9,260,797 147 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-29 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopment Impact Stormwater Cemetery Grants) Fund Gas Tax DST Aaencv Fees Fund Trust Bank Note FISCAL YEAR 2025/2026 General Government Vx hail Lease Payments 45,355 City Wide Computers 45,000 COSty Equipment 15,000 Network Infrastructure 30,000 Police Department Police Vehicles 373,152 Vehicle/Body Cameras 93,776 CAD/RMS System Update 60,775 Road Patrol Equipment 8,500 Indoor Firearms Range 1,250,000 Community Development Working Waterfront Expansion CDBG Grant Program Riverview Park Master Plan 500.000 Roads Department Street Repaving 772,192 Street Reconstruction 801,028 Sidewalk Replacement 75,000 Public Facilities Department Air Conditioner Replacement 30,000 Leisure Services Department Playground Improvements Park Improvements Stormwater Slip Lining/Pipe Replacement Stonecrop Upstream Drainage 77,500 Bayfront Road Crossing 250,000 Golf Course Golf Bunker Renovations Airport Airport Mower Deck Aircraft Wash Rack Construct Shade Hangar 260,000 Construct Taxiway Golf 197,520 TotalFY 2025/2026 $ 83,500 $ 772,192 $ 4,029,106 $ 250,000 120,000 20,000 200,000 3,750,000 250,000 130,000 232,500 Golf Fund 50,000 American Airport Rescue Fund Plan Total 30,000 100,000 S 25,000 1,040,000 790,080 250,000 $ 140,000 $ 200,000 $ $ 6,292,580 $ 50,000 $ 55,000 $ 45,355 45,000 15,000 30,000 373,152 93,776 60,775 8,500 5.000,000 500,000 130,000 500.000 772,192 801.028 75,000 30,000 120,000 20,000 200,000 310.000 250,000 50,000 30,000 125.000 1,300,000 987,600 $ 11,872.378 Local General Option Fund Gas Tax DST FISCAL YEAR 2026/2027 General Government Vx Rail Lease Payments 45,355 City Wide Computers 35,000 COSty Equipment 15,000 Network Infrastructure 30,000 Security Cameras Police Department Police Vehicles 391,809 Vehicle/Body Cameras 93,776 CAD/RMS System Update 60,775 Road Patrol Equipment 8,500 Community Development Working Waterfront Expansion CDBG Grant Program Riverview Park Event Center 1,000,000 Roads Department Street Repaving 569,552 Street Reconstruction 1,017,818 Sidewalk Replacement 75,000 Public Facilities Department Facilities Maintenance Vet 45,000 Air Conditioner Replacement 35,000 Cemetery Cemetery Equipment Cemetery Vehicle Cemetery Irrigation Pump Leisure Services Department Maintenance Equipment 28,000 Playground Improvements Park Improvements Stormwater Slip Lining/Pipe Replacement Stonecrop Upstream Drainage 86,250 Ocean Cove Drainage 350,000 Golf Course Golf Bunker Renovations Airport Aircraft Wash Rack Airport Equipment Shelter Terminal Apron Expansion 240,000 Design NW Airport Access 50,000 TotalFY 2026/2027 $ 156,500 $ 569,552 $ 3,450,783 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-29 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Community Recreation Redevelopment Impact Stormwater Cemetery Grants/ Agency Fees Fund Trust Bank Note 250,000 250,000 130,000 120,000 20.000 220,000 13,000 40,000 40.000 258,750 American Golf Airport Rescue Fund Fund Plan Total 45,355 35.000 15,000 30,000 391,809 93.776 60,775 8.500 500,000 130,000 1,000,000 569.552 1,017,818 75,000 45,000 35,000 13,000 40,000 40.000 28,000 120,000 20,000 220,000 345,000 350,000 50,000 50,000 100,000 (100,000) - 40,000 10,000 50,000 960,000 1.200.000 200,000 250.000 250,000 $ 140,000 $ 220,000 $ 93,000 $ 1,938,750 $ 50,000 $ (90,000) $ - 6,778,585 149 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-29 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopment Impact Stormwater Cemetery Grants/ Fund Gas Tax DST Agency Fees Fund Trust Bank Note FISCAL YEAR 2027/2028 General Government Vx Rail Lease Payments 45,355 City Wide Computers 45,000 COSty Equipment 15,000 Network Infrastructure 30,000 Police Department Police Vehicles 411.400 Vehicle/Body Cameras 93,776 CAD/RMS System Update 60,775 Road Patrol Equipment 8,500 Community Development CDBG Grant Program Central Avenue Catalyst Site Roads Department Street Repaving 392,611 Street Reconstruction 1,614,132 Sidewalk Replacement 75,000 Public Facilities Department Air Conditioner Replacement 35,000 Cemetery Cemetery Equipment Leisure Services Department Maintenance Equipment 22,000 Playground Improvements Park Improvements Stormwater Slip Lining/Pipe Replacement Golf Replace Ice Machine Golf Bunker Renovations Airport Airport Backhoe Loader Construct NW Airport Access 600,000 TotalFY 2027/2028 $ 105,500 $ 392,611 $ 2,950,437 $ American Golf Airport Rescue Fund Fund Plan Total 45,355 45,000 15,000 30,000 411.400 93,776 60,775 8,500 130,000 130.000 500,000 500,000 392.611 1,614,132 75,000 35,000 16,000 16,000 22,000 80,000 80,000 20,000 20,000 242,000 242,000 10,000 10,000 50,000 50,000 65,000 65,000 2,400,000 3,000.000 500,000 $ 100,000 $ 242,000 $ 16,000 $ 2,530,000 $ 60,000 $ 65,000 $ $ 6,961,549 150 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-29 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation American General Option Redevelopment Impact Stormwater Cemetery Grants/ Golf Airport Rescue Fund Gas Tax DST Agency Fees Fund Trust Bank Note Fund Fund Plan Total FISCAL YEAR 2028/2029 General Government Vx Rail Lease Payments 45,355 45,355 City Wide Computers 35,000 35,000 COSty Equipment 15,000 15,000 Network Infrastructure 30,000 30,000 Police Department Police Vehicles 431,970 431,970 Vehicle/Body Cameras 93,776 93,776 CAD/RMS System Update 60,775 60,775 Road Patrol Equipment 8,500 8,500 Community Development CDBG Grant Program 130.000 130,000 Roads Department Street Repaving 417.600 417,500 Street Reconstruction 1,670,000 1.670,000 Sidewalk Replacement 75,000 75,000 Public Facilities Air Conditioner Replacement 40,000 40,000 Leisure Services Department Maintenance Equipment 30,000 30,000 Park Improvements 20,000 20,000 Stormwater Slip Lining/Pipe Replacement 266,000 266,000 Golf Course Golf Bunker Renovations 50,000 50,000 Airport Design Taxiway Bravo Rehab 11,500 218,500 230.000 TotalFY 2028/2029 $ 113,500 $ 417,500 $ 2,433,376 $ $ 20,000 $ 266,000 $ $ 348,500 $ 50,000 $ $ $ 3,648,876 Grand Total $ 1,126,060 $ 3,785,118 $ 22,400,613 $ 1,310,000 $ 850,000 $ 1,285,000 $ 393,000 $ 25,555,462 $ 352,300 $ 154,000 $ 30,000 $ 57,241,554 151 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION Project Name: Vx Rail Lease Payments Project Description: Funding Source: Discretionary Sales Tax I Capital Lease Payments on VxRail Infrastructure. Justification: This product is used to effectively manage all the Police Department programs and applications that are hosted in the cloud. It was initially acquired in FY 19-20 via a five year capital lease arrangement. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 43,195 $ 45,355 $ 45,355 $ 45,355 $ 45,355 $ 45,355 $ 269,969 Operating Impact: $ - $ (5,615) $ (5,032) $ 2,354 $ 15,680 $ 33,174 $ 40,560 Project Pricing: Lease provided through Dell, the only provider of this technology. It is assumed that after the last payment in FY 23-24, another financing will be required for an equivalent acquisition of this type of technology. A 5% increase in cost is anticipated. Project Name: J City Wide Computers Project Description: Funding Source: Discretionary Sales Tax Upgrades of 7-10 Workstations a Year for All Departments. Most of the I Police Department Units will be included with Vehicle Purchases. Justification: Computer workstations and laptops in all Departments need to be replaced and updated on a five year schedule to keep up with technology. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 45,000 $ 35,000 $ 45,000 $ 35,000 $ 45,000 $ 35,000 $ 240,000 Operating Impact: $ - $ (7,650) $ (7,300) $ (3,750) $ 6,900 $ 18,250 $ 6,450 Project Pricing: (Laptops @ $3,000 each with 5 year warranties, docking stations and monitors. Desktops @ $1,500 each. Project Name: JCOSty Equipment Project Description: Funding Source: IDiscretionary Sales Tax Update Equipment needed to continue broadcasting. Justification: COSty is constantly replacing and updating equipment in order to continue to provide the public with programming of our boards & committees, along with other events. We are looking to replace the speaker system in the chambers as we have a couple speakers that are no longer functional Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 90,000 Operating Impact: $0 $ (2,550) $ (3,000) $ (1,350) $ 2,100 $ 6,750 $ 1,950 Project Pricing: JBL CBT70J-1 (2)@ $1245 = $2490, JBL CBT 70JE-1-WH Extension (2)@ $705 = $1,410, JBL CBT 50LA-1 (4)@ $485 = $1,940, Crown CDi DriveCore 41300BL Power Amplifier (1)@ $2,800 Wiring & Accessories $500, Total$ 9,140 + 20% for Price Changes = 11,000 For Speakers alone Project Name: Network Infrastructure Project Description: Funding Source: Discretionary Sales Tax I Network Infrastructure Upgrades. Justification: General upgrading of network infrastucture to continue providing services. Includes switches, servers and other needed infrastructure to improve the speed of the network and reliability of services. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 180,000 Operating Impact: $ - $ (5,100) $ (6,000) $ (2,700) $ 4,200 $ 13,500 $ 3,900 Project Pricing: Depending on the use case of the hardware, availability and restrictions on where some devices come from determines the price of the hardware. 152 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: Core and Remote Switches Project Description: Funding Source: Discretionary Sales Tax I Upgrade of Core and Remote Switches. Justification: Replacement of the Core Switches in both City Hall and the Police Department are needed every five years in order to maintain security and provide the services required. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 60,000 $ - $ - $ - $ - $ - $ 60,000 Operating Impact: $ - $ (10,200) $ (1,800) $ 6,600 $ 13,800 $ 18,600 $ 27,000 Prices for the replacment of the (2) Main Internet Firewalls are coming in at over 29,000 a piece with 5 years of coverage. Might be able to get that price down based on when we do this project as Sophos might give us Project Pricing: a Trade -up" credit on our current ones. Project Name: I Security Cameras Project Description: Funding Source: IDiscretionary Sales Tax Addition and updates of Security Cameras. Justification: MIS will work with the Leisure Services Department and the Police Department to bring at least three cameras online at parks, along with updating and adding additional cameras on other City properties. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 30,000 $ - $ - $ - $ - $ - $ 30,000 Operating Impact: $ - $ (3,900) $ 600 $ 5,100 $ 9,000 $ 11,700 $ 22,500 Project Pricing: Verkada Cameras are about $3,000 a piece (5 yr support) for the small view or $5,000 a piece for a camera housing with 4 cameras. A remote internet connection is $1,100 (with 5 years of support) with a monthly charge of around 30.00 a month. There are also other costs that will need to be addresses such as poles and electric Project Name: Sidewalk Assurance System Project Description: Funding Source: Discretionary Sales Tax I Added Techology in Riverview Park and down Indian River Drive. Justification: I This technology is needed will be added to Riverview Park and Indian River Drive to provide a means to J improve safety and protect against unsupported insurance claims. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact: $ - $ (6,500) $ 1,000 $ 8,500 $ 15,000 $ 19,500 $ 37,500 Project Pricing: Pricing is based on the maxium matching funds that we expect. We will be working with a private company to assist with obtaining the grant and to also to manage it. Project Name: Cyber Security Features Project Description: Funding Source: Discretionary Sales Tax Additional Software and Hardware for Cyber Security. I Justification: I This is needed to provide protection from viruses and malware and will cover encryption software. f Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 30,000 $ - $ - $ - $ - $ - $ 30,000 Operating Impact: (3,900) 600 5,100 9,000 11,700 $ 22,500 Project Pricing: Pricim- is based on existing softwarethe maxium matching funds that we expect. We will be working with a 153 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: Public Works Compound Firewall Project Description: Funding Source: Discretionary Sales Tax Replace the Core Firewall, improve connection to the City Network and provide on -site servers to the Public Works Compound. Justification: The Public Works Compound needs a more robust firewall then the one that is currently out on site. The current one was built by MIS from old server parts in order to get the builidng up and running. Servers also need to be relocated on site in order to have this facility more self sufficent. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 75,000 $ - $ - $ - $ - $ - $ 75,000 Operating Impact: $ - $ (9,750) $ 1,500 $ 12,750 $ 22,500 $ 29,250 $ 56,250 Project Pricing: I Pricing is based on the cost of firewall replacements experienced at City Hall. POLICE DEPARTMENT Project Name: Police Vehicles Project Description: Funding Source: Discretionary Sales Tax 23/24- 1 Administrative Vehicle, 5 Patrol Units replacement, 2 Patrol Units for new hires, 1 K-9 Vehicle and 1 Code Enforcement Vehicle, all with equipment. 24/25- 5 Vehicle replacement and 2 Patrol Units for new hires, all with new equipment. 25/26- 5 Vehicles w/equipment. 26/27- 5 Vehicles w/equipment. 27/28- 5 Vehicles w/equipment. 28/29-5 Vehicles w/equipment. Justification: This replaces older vehicles with higher mileage and maintenance cost. Includes two patrol units in FY 23/24 and two patrol units for FY 24/25 in anticipation of adding Police Officers those years. Includes associated vehicle equipment including body cameras, computers and communications equipment. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 620,431 $ 485,383 $ 373,152 $ 391,809 $ 411,400 $ 431,970 $ 2,714,145 Operating Impact: $ - $ (124,086) $ (159,120) $ (123,169) $ (53,634) $ 13,938 $ (446,071) Project Pricing: I Written quotes not available due to impending price increase. Projected on prior year cost plus 5%. Project Name: Vehicle/Body Cameras Project Description: Funding Source: Discretionary Sales Tax 5 Year Lease Agreement for Vehicle and Body Worn Cameras. Includes 3 Police Officers added in FY 22-23 and provides for 2 Code Enforcement Officers. Expected to be renewed in FY 26 with an estimated $5,000 increase to annual fees. Justification: To promote full transparency and obtain video surveillance footage of every encounter with Patrol Officers for evidentiary purposes. These will be added for Code Enforcement Officers. This is a 5 year lease agreement initiated in FY 20-21 and includes unlimited cloud storage and maintenance fees. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 26-27 FY 28-29 Total $ 88,776 $ 88,776 $ 93,776 $ 93,776 $ 93,776 $ 93,776 $ 552,656 Operating Impact: $ - $ (17,755) $ (26,633) $ (27,633) $ (19,255) $ (6,827) $ (98,103) Project Pricing: IPricing based of current aggreement with added cameras, plus $5,000 a year for a new lease in FY 25-26. 154 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM POLICE DEPARTMENT - (CONTINUED) Project Name: J CAD/RMS System Update I Project Description: Funding Source: Discretionary Sales Tax Soma global CAD/RMS System Implementation Justification: Updated CAD/RMS system to address security and FDLE Technical Audit shortcomings and assist in providing fluid workflow throughout the Police Department. This five year agreement was approved in January 2022. Future year projections assume renewal or an alternate system at that level of expenditure. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 60,775 $ 60,775 $ 60,775 $ 60,775 $ 60,775 $ 60,775 $ 364,650 Operating Impact: $ - $ (10,332) $ (12,155) $ (5,470) $ 8,509 $ 27,349 $ 7,901 Project Pricing: JBased on approved agreement. Project Name: Road Patrol Equipment Project Description: Funding Source: General Fund 23/24 - 2 LIDAR Units $5,300, 1 Night Vision Rifle Scope $8,000, 4 Rapid ID Devices $7,460 and 5 Tasers $8,500. 24/25 - 2 LIDAR Units $5,500, 2 Night Vision Goggles $6,000, 4 Helmets $4,800, 10 Ballistic Shields $10,000 and 5 Tasers $8,500. 25/26 - 5 Tasers $8,500. 26/27 - 5 Tasers $8,500. 27/28 - 5 Tasers $8,500. 28/29 - 5 Tasers $8,500. Justification: Continue replacement of old LIDAR units. Upgrade the Special Response Unit Sniper Rifle Night Vision Scope Optics to allow a clearer field of view at longer distances under low light to dark conditions. Current scope only allows a clear sight picture at 50 yards. This item will provide an advantage and increase the safe operation of team members in the event of dealing with a critical incident during low fight/dark conditions. Replace the 4 old Rapid ID units (10+ years old) with 4 new units with up-to-date software. Replace 2 Night Vision Goggles, 4 Police Special Response Team Helmets and 10 expiring Balistic Shields. Replacement of 5 of the older Taser units each year. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 29,260 $ 34,800 $ 8,500 $ 8,500 $ 8,500 $ 8,500 $ 98,060 Operating Impact: $ - $ (5,852) $ (9,886) $ (5,180) $ 376 $ 5,026 $ (15,516) Project Pricing: I Written quotes. Price is factored to have a slight increase in cost next fiscal or calendar year. Project Name: I Indoor Firearms Range Project Description: Funding Source: 80% Police Grant $3,750,00. Construction of a City owned indoor firearms range. 20% Matching from Discretionary Sales Tax $1,250,000. Justification: Police Officers currently travel outside of the City to use other municipality's facilities for firearms qualification. This begins when officers are hired and continues a few times a year until they retire. The Special Response Team must maintain the best level of proficiency, requiring even more training. Having the facility locally will reduce travel time and allow access at will versus competing with others for time slots. The facility can be restricted to City personnel or be opened to the public with a fee. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ 5,000,000 $ - $ - $ - $ 5,000,000 Operating Impact: $ - $ - $ - $ (950,000) $ (900,000) $ (750,000) $ (2,600,000) Project Pricing: IJust a ballpark estimate. It is hoped that Grants will be found. 155 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM POLICE DEPARTMENT - (CONTINUED) Project Name: I Investii-3 ations Equipment Project Description: Funding Source: I General Fund Blocker Locker $5,000, Blockbox Lab XL $3,000 and Cree BM LED Streetlight Package $3,500. Justification: Mission Darkness Blocker Locker is a secure evidence cabinet that keeps devices individually locked, shielded and charged during storage. There has been an increase in requests from the State Attorney's Office for digital evidence to be produced for criminal proceedings. Currently the Police Department does not have the means to properly secure digital devices, while maintaining the proper chain of custody. This equipment has seven compartments consisting of RF blocking materials and securely maintains evidence by preventing outside influence, such as remote hacking or wiping. The Blocker Locker is equipped with charging ports/ cables, allowing digital devices to maintain a proper charge. B1ockBOX Lab XL is a large forensic analysis enclosure that allows evidence technicians to access digital evidence in a secure manner. Once inside the B1ockBox Lab, the digital device can be removed and connected to an evidence computer for evidence download, which allows evidence technicians to maintain the chain of custody and secure digital evidence from outside influence. The Blockbox XL has connection ports for device charging and will work with current Police Department software download equipment. The use of the Mission Darkness Blocker Locker and Mission Darkness B1ockBox XI would allow officers and evidence technicians to properly secure and download devices containing digital evidence. The Cree BM LED Streetlight Package D Axis M5074 + Microhard Modem will expand the capabilities of the Police Department and promote safety for officers conducting surveillance operations by utilizing covert surveillance techniques to conduct criminal investigations. Due to staffing shortages and the increase of counter -surveillance, the use of covert surveillance is crucial for obtaining evidence needed for criminal proceedings. This equipment will further assist officers in obtaining evidence for criminal investigations. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 11,500 $ - $ - $ - $ - $ - $ 11,500 Operating Impact: $ - $ (1,725) $ (460) $ 805 $ 2,070 $ 2,645 $ 3,335 Project Pricing: JWritten quotes have been obtained. COMMUNITY DEVELOPMENT DEPARTMENT Project Name: I Working Waterfront Expansion Project Description: Funding Source: 50% FIND Grant $810,000 Expansion of the Working Waterfront Submerged Land Lease and 150% CRA Fund $810,000 Addition of Dock Facilities - Phase I. Justification: Expand the Working Waterfront facilities and secure safe harbor for our commercial and aquaculture industry. Many existing marina facilities are no longer able to accommodate commercial fishing vessels The City has taken steps with the FDEP to expand the existing Submerged Land Lease and to recieve grant funding from FIND. Phase I funding will include engineering design, permitting, and construction bid documents and award. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 120,000 $ 500,000 $ 500,000 $ 500,000 $ - $ - $ 1,620,000 Operating Impact: $ - $ (10,800) $ (54,600) $ (92,200) $ (121,000) $ (98,600) $ (377,200) Project Pricing: (FIND grant award may cover half the cost of the projected project costs. I 156 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED) Project Name: CDBG Grant Program Project Description: Funding Source: HUD Community Development Housing Rehab and Infrastructure Improvements Block Grant Program Justification: ICDBG Entitlement grant. Projects are approved and awarded each year. Past projects have included Ij sidewalks and housing repairs. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 128,152 $ 130,000 $ 130,000 $ 130,000 $ 130,000 $ 130,000 $ 778,152 Operating Impact: Project Pricing: Grant amount can vary. Project Name: Riverview Park Master Plan Project Description: Funding Source: (Discretionary Sales Tax Implementation of CRA Master Plan infrastructure improvements for the Riverview Park area. Justification: The CRA Master Plan supports planned improvements and should have immediate positive impacts to the business district and creation of event space. Includes Harrison Street, overflow parking and pavilion. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ 500,000 $ 500,000 $ - $ - $ - $ 1,000,000 Operating Impact: $ - $ - $ (45,000) $ (85,000) $ (70,000) $ (55,000) $ (255,000) Project Pricing: ! Cost estimate from the Master Plan. I Project Name: Riverview Park Event Center Project Description: Funding Source: Discretionary Sales Tax Implementation of CRA Master Plan for construction of an event center in the Riverview Park area. Justification: (The CRA Master Plan supports a project to locate an event center in the Riverview Park area. Project Costs: FY 23-24 FY 24-25 FY 25-26 Operating Impact: Project Pricing: I Cost estimate from the Master Plan. Project FY 26-27 FY 27-28 FY 28-29 Total $ 1,000,000 $ - $ - $ 1,000,000 $ - $ (90,000) $ (80,000) $ (1,320,000) 1 Project Name: Central Avenue Catalyst Site Project Description: Funding Source: Community Redevelopment I Provide Event Space on North Central Avenue. Justification: The CRA Master Plan supports planned improvements and should have immediate positive impacts to the business district and creation of event space. Project Costs: FY 23-24 FY 24-25 FY 25-26 Operating Impact: Project Pricing: I Cost estimate from the Master Plan. Project FY 26-27 FY 27-28 FY 28-29 Total $ - $ 500,000 $ - $ 500,000 $ - $ - $ (45,000) $ (590,000) 1 157 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED) Project Name: Community Development Offices Project Description: Funding Source: General Fund Renovation of Community Development's Lobby and Offices. Justification: The Community Development Department offices need improvements to meet current safety standards. Improvements will also improve work flow and create space. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 88,500 $ - $ - $ - $ - $ - $ 88,500 Operating Impact: $ - $ (30,090) $ (30,090) $ (28,320) $ (28,320) $ (26,550) $ (143,370) Project Pricing: Estimate is based on a conceptual drawing and cost estimate presented several years ago. Design build costs for the Building Department were in the amount of $186,874. After subtracting the cost of carpeting, these improvements will be approximately half of those. ROADS DEPARTMENT Project Name: Pavement Grinder Project Description: Funding Source: General Fund I Purchase of Grinder for completing roadway repainting and striping. Justification: This is requested by the Sign Shop to grind down thermoplastic and roadway paint when repainting and striping of roadways. It will be autoleveling to help ensure additional sections of pavement are not ground down during removal of thermoplastics and roadway paint. It will limit roadway deterioration and prolong pavement life, allowing efficient paint removal and reduce grinding time. Project Costs: FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 $ 22,000 $ - $ - $ - $ - $ Operating Impact: $ - $ (4,840) $ (4,840) $ (4,840) $ (4,840) $ Project Pricing: Two quotes were obtained which include training on the equipment. Project Name: Vinyl Printer Project Description: Funding Source: General Fund Purchase of a Vinyl Printer. Justification: This equipment will be utilized for creating signs at the Sign Shop. Project Costs: FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 $ 16,100 $ - $ - $ - $ - $ Operating Impact: $ - $ (3,864) $ (2,737) $ (1,610) $ (805) $ Project Pricing: Pricing is based on current cost estimates that were provided by vendors. Project FY 28-29 Total - $ 22,000 (4,840) $ (24,200)I 1 Project FY 28-29 Total - $ 16,100 (644) $ (9,660)I l Project Name: Enclosed Trailer Project Description: Funding Source: General Fund Replacement for PW47 Enclosed Trailer. Justification: This trailer was purchased in 2005 needs replacement. It is not weatherproof due to it's age and rainwater has been leaking into the interior. We attempted to refurbish it but at this point a replacement will be more effective. It is regularly used for road closures and transporting safety equipment, such as cones, roadway barriers, and signage used to protect workers in the right of way from adjacent traffic. It is also used with the events trailer to transport equipment needed for larger City events. Project Costs: FY 23-24 $ 8,000 Operating Impact: Project Pricing: FY 24-25 FY 25-26 FY 26-27 FY 27-28 $ (3,360) $ (3,200) $ (3,040) $ This quote was obtained from Indian River Trailers. (2,880) $ Preject FY 28-29 Total - $ 8,000 (2,720) $ (15,200) im-01 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ROADS DEPARTMENT (CONTINUED) Project Name: Street Repaving Project Description: Funding Source: Local Option Gas Tax Crack Sealing, Double Microsurfacing, Cape Sealing and 2" Overlay for Streets programmed by the Pavement Management Consultant to address preservation repaving and associated swale work. Justification: These funds are to address streets that require resurfacing to extend their useful life. This work was deferred to allow associated swale work to be accomplished for past resurfacing projects. The Pavement Management Program has been updated, so these allocations are to act on the results of that update. The work that should have been done in FY 21-22 and FY 22-23 can be also be funded from cash balances currently on hand in the Local Option Gas Tax Fund. Annual appropriations from the Local Option Gas Tax Fund will be sufficient to fully implement the recommended Program. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 533,423 $ 1,099,840 $ 772,192 $ 569,552 $ 392,611 $ 417,500 $ 3,785,118 Operating Impact: $ - $ (69,345) $ (190,987) $ (226,042) $ (203,865) $ (135,904) $ (826,144) Project Pricing: (Based on Recommended Plan for preservation work, plus a proportionate estimate for the swale work. Project Name: Street Reconstruction Project Description: Funding Source: Discretionary Sales Tax. Reconstruction based on Pavement Management Consultant recommendations for major repairs and associated swale work. Justification: These funds are to address streets in bad condition that are beyond normal repaving work and require full depth reconstruction. This work was deferred to allow associated swale work to be accomplished for past paving projects. The Pavement Management Program has been updated, so these allocations are to act on the results of that update. The work that should have been done in FY 21-22 and FY 22-23 can be also be funded from cash balances currently on hand in the ARPA and Local Option Gas Tax Funds. The balance allocated from the ARPA Fund, plus these annual appropriations from the Discretionary Sales Tax will be sufficient to fully implement the recommended Program. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 1,780,163 $ 1,209,768 $ 801,028 $ 1,017,818 $ 1,614,132 $ 1,670,000 $ 8,092,909 Operating Impact: $ - $ (267,024) $ (252,672) $ (43,934) $ 220,399 $ 400,435 $ 573205 Project Pricing: Project costs are projected based on the Recommended Plan for preservation work, plus a proportionate estimate for the associated swale work. I Project Name: Sidewalk Replacement Project Description: Funding Source: General Fund Replace 5,000 linear feet of 5 foot wide sidewalk along high pedestriawbicycle usage City streets each fiscal year. Justification: The City receives a large number of citizen request to repair sidewalks in a highly deteriorated condition. These are serious trip and fall hazards and expose the City to significant tort liability. The City has not had a formal sidewalk repair/replacement program for many years and only makes spot repairs following significant trip and fall incidents. This work may be contracted out to adequately address this need. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000 Operating Impact: $ - $ (9,750) $ (16,500) $ (20,250) $ (21,000) $ (18,750) $ (86,250) Project Pricing: Based on the anticipation that at a 5 foot sidewalk width, approximately 5,000 linear feet of PCC sidewalk can be placed per year at a cost of $100,000. 159 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ROADS DEPARTMENT (CONTINUED) Project Name: Traffic Analyzers (2) Project Description: Funding Source: General Fund I Purchase two Traffic Analyzer Units. Justification: Thes units are needed for use in the Roads Department. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 3,500 $ - $ - $ - $ - $ - $ 3,500 Operating Impact: $ - $ (455) $ (315) $ (175) $ (35) $ 105 $ (875) Project Pricing: Pricing is estimated. Project Name: I Air Compressor Jack Hammer Project Description: Funding Source: General Fund Purchase a Trailer Mounted Sullair Air Compressor Jack Hammer to break up existing sidewalks and driveways in need of replacement. Justification: Currently the Roads department is using a generator with concrete saws and jack hammers to complete small concrete removal jobs. Tying the machinery to a generator limits the movement of the equipment as with a further distance from the generator causes an electric loss. On larger jobs the generator and equipment are moved in multiple passes. We have seen in the past few years an increase in concrete removals as the draiange repairs are now completed in conjunction with road repavings. We are also planning to replace many sections of City sidewalks. With these large removal jobs it is more efficient to use a higher powered air compressor powered jack hammer that is trailer mounted. With this purchase we would have a higher powered jack hammer that will allow for quicker and more efficient concrete removals. This equipment could also be used to complete work for other City departments. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 28,400 $ - $ - $ - $ - $ - $ 28,400 Operating Impact: $ - $ (5,680) $ (2,840) $ - $ 2,840 $ 3,976 $ (1,704) Project Pricing: Pricing estimated from the Florida Sheriffs Contract. Includes a 1001b air hammer and 200 ft. air hose. Project Name: Sign Shop Truck Project Description: Funding Source: f General Fund Replacement of PW08 used for transporting, removing and installing roadway signs. Justification: PW08 is currently at its service age. The replacement will have a sign puller attached to the front of the truck, which will make day to day operations smoother as it is designed specifically for that purpose. The truck wil be a dual axle vehicle with two wheel drive and an 11 foot utility body suitable for storing longer sign post. It will be used on a daily basis for sign inspections, repairs and off hours as needed for emergency sign replacements due to accidents. It will also be able to tow the event trailer as needed and provide event signage. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 75,000 $ - $ - $ - $ - $ - $ 75,000 Operating Impact: $ - $ (15,000) $ (7,500) $ - $ 7,500 $ 10,500 $ (4,500) Project Pricing: I Quote was obtained from Bartow Ford for the specifications described above. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM FACILITY MAINTENANCE DIVISION Project Name: IFacilities Maintenance Vehicles Project Description: Funding Source: General Fund FY 23-24 $63K Work Van FY 26-27 $45K 1/2 Ton Extended Cab Pickup. Justification: These are recommended replacements from Fleet Maintenance based on the age/mileage and maintenance expenditures. BM101 (GMC Van) replacement was moved up due to the amount of rust of the body and the cost for repairs. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 63,000 $ - $ - $ 45,000 $ - $ - $ 108,000 Operating Impact: $ - $ (8,190) $ (5,670) $ (3,150) $ (6,480) $ (2,160) $ (25,650) Project Pricing: Pricing is based on current cost estimates that were provided by vendors. Project Name: IAir Conditioner Replacement Project Description: Funding Source: IDiscretionary Sales Tax (Replacement of air conditioning units, as needed. Justification: We currently have 10 units that are 15+ years old at facilities within the City. As these units age we are going to continue having maintenance issues and some will need to be replaced. This line item will provide funding in the event that we need to replace air conditioning units throughout the year. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 25,000 $ 30,000 $ 30,000 $ 35,000 $ 35,000 $ 40,000 $ 195,000 Operating Impact: $ - $ (3,250) $ (6,150) $ (7,850) $ (9,000) $ (8,750) $ (35,000) Project Pricing: Pricing based on current replacement costs of a standard sized unit within City facilities and the recent average number of units that have been replaced annually. Project Name: f Roof Replacements Project Description: Funding Source: General Fund I Reroofing Restroom Buildings at Creative Park and Hardee Park. Justification: These restroom facilities are in need of reroofing. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 17,000 $ - $ - $ - $ - $ - $ 17,000 Operating Impact: $ - $ (3,250) $ (6,150) $ (7,850) $ (9,000) $ (8,750) $ (35,000) Project Pricing: Pricing based on cost estimates provided March 30, 2023 to re -roof restrooms with metal roofing. Project Name: Art Center Roofing Project Description: I Funding Source: General Fund Reroofing of the Art Center. Justification: Current condition indicates that the roof needs to be recovered. Work will include disposing of the loose gravel from the existing roof, installing Duro-Last Fan Fold insulation acroos the roof and installing a 50 millileter membrane with auger fassteners into the deck. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ 30,000 $ - $ - $ - $ - $ 30,000 Operating Impact: $ - $ - $ (5,100) $ (900) $ 3,300 $ 6,900 $ 4,200 Project Pricing: IPricing based on cost estimate received on April 17, 2023 and includes permitting and engineering. 161 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM CEMETERY DIVISION Project Name: I Cemetery Equipment Project Description: Funding Source: Cemetery Trust Fund 23-24 - Replace Zero Tum Mower $14,000. 26-27 - Replacee Dump Trailer $13,000. 27-28 - Replace Zero Turn Mower $16,000. Justification: Zero Turn mower C411 will exceed it's replacement schedule for Hours and years in FY 23/24, Cemetery) Dump Trailer will be replaced in FY 26-27, Zero Turn mower C409 will be replaced in FY 27-28 Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 14,000 $ - $ - $ 13,000 $ 16,000 $ - $ 43,000 Operating Impact: $ - $ (2,380) $ (420) $ 1,540 $ 1,010 $ 1,230 $ 980 Project Pricing: IPricing based on current estimates for zero turn mowers and dump trailers thru multiple vendor quotes. Project Name: Cemetery Vehicle Project Description: Funding Source: Cemeten Trust Fund 127-28 - Replace 1/2 Ton Extended Cab Pickup $40,000. Justification: ( This is a recommended replacemetn from Fleet Maintenance based on the age/mileage and maintenance expenditures on the current truck C403 Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ - $ 40,000 $ - $ - $ 40,000 Operating Impact: $ - $ - $ - $ - $ (6,800) $ (1,200) $ (8,000) Project Pricing: I This pricing and replacement schedule based on current price estimates provided by vendors. Project Name: f Cemetery Irrigation Pump Project Description: Funding Source: Cemetery Trust Fund Additional Irrigation Pump. Justification: Project Costs: FY 23-24 $ 10,000 Operating Impact: Project Pricing: The Cemetery is setup with one irrigation pump that runs for approximately 22.5 hours per day to irrigate all 5 units within the cemetery. Staff is requesting to purchase a second pump so that the two pumps can alternate and increase their lifespan. This also provides us an immediate backup if the pump fails. Project FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ 40,000 $ - $ - $ 50,000 $ (1,300) $ 200 $ 1,700 $ (2,200) $ Pricing is based on the current pump purchase price 4,700 $ 3,100 1 162 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM CEMETERY DIVISION (CONTINUED) Project Name: Columbarium Niches Project Description: Funding Source: Cemeten Trust Fund Add a New Columbarium Niche Justification: The columbarium niches have become increasingly more popular, especially the double units. Based on the recent 3-year averages and the number of "double" units we have currently available we will need to begin adding additional niches in the coming years. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ 95,000 $ - $ - $ - $ - $ 95,000 Operating Impact: $ - $ - $ (18,050) $ (17,100) $ (14,250) $ (13,300) $ (62,700) Project Pricing: i 'Price is based on the current cost for a 120 unit columbarium niche being $60,000. Additional funds are for the installation of the foundation, installation of the columbarium niche and permitting costs. Project Name: Cemetery Grounds Maintenance Project Description: Funding Source: Cemetery Trust Fund Lifting, leveling and lining up all markers and uprights, replacing concrete foundations for uprights as needed for Units 1, 2 and 4. Justification: Most markers have begun to sink into the ground. Staff has worked to lift as many as possible, however there are still many they are unable to handle. This project would involve a professional monument company coming in to take care of all the markers and uprights that are needed to level the areas. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 165,000 $ - $ - $ - $ - $ - $ 165,000 Operating Impact: Project Pricing: IThis is based off pricing obtained from a vendor in April 2023. LEISURE SERVICES DEPARTMENT Project Name: Maintenance Equipment Funding Source: General Fund Project Description: Provide Necessary Maintenance or Replacement of equipment: 23-24 11K Replace (1) Zero Turn Mower P378. 23-24 $12K Replace Mowing Crew Enclosed Trailer P350. 24-25 $12K Replace Mowing Crew Enclosed Trailer. 26-27 $28K Replace (2) Zero Turn Mowers. 27-28 $22K Replace Bush Hog 15' Mower. 28-29 $15K Replace Steel Green Sprayer/Spreader. 28-29 $15K Replace Snapper Pro Zero Turn Mower. Justification: Zero Turn Mower P378 is scheduled to be replaced this year as it has exceeded the number of years for daily commercial usage. P350 is an enclosed parks mowing crew trailer that is also scheduled for replacement in FY 23-24. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 23,000 $ 12,000 $ - $ 28,000 $ 22,000 $ 30,000 $ 115,000 Operating Impact: $ - $ (3,910) $ (2,730) $ 2,170 $ 1,850 $ 5,310 $ 2,690 Project Pricing: Pricing for equipment is based on current cost estimates received from various vendors this fiscal year with projected cost increases for future years. WON CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: Parks Division Vehicles Project Description: Funding Source: I General Fund Replacement Vehicles: 23-24 40K 1/2 Ton $40K Extended Cab Pickup P308. Justification: f P308 is scheduled to be replaced as it is a 2004 Chevy Silverado that is seeing increased maintenance 1J expenses and has exceeded the recommended service life. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ 40,000 $ - $ - $ - $ - $ 40,000 Operating Impact: $ - $ - $ (8,000) $ (4,000) $ - $ 4,000 $ (8,000) Project Pricing: Pricing is based on curret cost estimates to replace this truck at the current time, factoring in a small increase in anticipated cost going into the new fiscal year. Project Name: Parks Maintenance Shed Project Description: Funding Source: General Fund Purchase a Shed for the Barber Street Maintenance Area for Storage of Parks Equipment. Justification: I Parks Division needs an open air shed to store equipment in order to improve the the expected lifespan. It� will also serve as an area for staff to perform routine maintenance and repairs on small equipment. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 15,000 $ - $ - $ - $ - $ - $ 15,000 Operating Impact: $ - $ (2,700) $ (2,100) $ (1,500) $ (900) $ (300) $ (7,500) Project Pricing: IPricing based on quote provided by a vendor that supplied covered shelters recently. Project Name: I Splash Pad Replacement Project Description: Funding Source: (Discretionary Sales Tax Fund Complete Replacement of the Splash Pad Located at Riverview Park. Justification: The Splash Pad has exceeded its expected lifespan. Staff is having to replace pumps and filtration elements every year. The recirculation holding tank has leaks and needs to.be replaced. The computer system on the splash pad operating system is outdated and we are unable to find replacement parts leaving staff with the inability to adjust the current settings. Project Costs: FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 $ - $ 1,000,000 $ - $ - $ - $ Operating Impact: $ - $ - $ (300,000) $ (270,000) $ (240,000) $ Project Pricing: Price is estimated based on other splash pad designs and costs around the state. Project Name: Friendship Park Baseball Field Project Description: Funding Source: Discretionary Sales Tax I Baseball field improvements. Justification: These allocations enable dug -out and netting for the former practice field. Project Costs: Project Total $ 1,000,000 (210,000) $ (1,020,000) 1 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 $ 25,000 $ - $ - $ - $ - $ - Operating Impact: $ - $ - $ 2,000 $ 4,000 $ 6,000 $ Project Pricing: INo detailed cost estimates are available at this time. Proj ect Total $ 25,000 8,000 $ 20,000 a 164 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: Playground Improvements Funding Source: Recreation Impact Fund Project Description: Replace and improve current playgrounds throughout the City to become more accessible: FY 23-24 Creative Playground. FY 24-25 Bryant Court Park. FY 25-26 Hardee Park & Schumann Park. FY 26-27 Community Center & Friendship Park. FY 27-28 Riverview Park Justification: Many playgrounds are in need of replacement within the next few years to better serve our youth population. May secure grant funding for additional features to the Creative Playground. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 350,000 $ 60,000 $ 120,000 $ 120,000 $ 80,000 $ - $ 730,000 Operating Impact: $ - $ (70,000) $ (75,000) $ (90,800) $ (104,200) $ (107,2001 $ (447,200) Project Pricing: Pricing is based on the pricing quotes in speaking with numerous vendors this year. The materials costs have increased drastically over the course of the last year, similar to most other construction materials. !I Project Name: Park Improvements Project Description: Funding Source: f Recreation Impact Fee Fund Provide funds to Immeditely Address Park Improvements. Justification: These allocations enable the addressing of park expenditures brought to light by the public or Parks and Recreation Advisory Committee, so that concerns not budgeted can be addressed without delay. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 120,000 Operating Impact: $ - $ (4,000) $ (7,600) $ (10,800) $ (13,600) $ (16,000) $ (52,000) Project Pricing: INo cost estimates provided as these are unexpected park improvements. I STORMWATER FUND Project Name: I Rubber Tire Excavator Project Description: Funding Source: IDiscretionary Sales Tax Replacement for SW686, a 2013 Caterpillar Rubber Tire Excavator. Justification: The rubber tires of the 313 CAT allow it to be moved throughout the City without degrading the roads as compared to other pieces of equipment that need to be trailered. It is used every day and we believe it will be more cost effective to sell and replace the vehicle at this time. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 375,000 $ - $ - $ - $ - $ - $ 375,000 Operating Impact: $ - $ (86,250) $ (63,750) $ (41,250) $ (18,750) $ 3,750 $ (206,250) Project Pricing: This price was obtained from the Florida Sheriffs Heavy Duty Equipment contract to optimize the cost, as the FSA contract receives a reduced cost from the MSRP. 165 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND u1UED) Project Name: Walk Behind Concrete Saw Project Description: Funding Source: I Stormwater Utility Fund I Purchase of a 20" Walk behind Concrete Saw for concrete removals. Justification: The Stormwater department uses concrete saws for driveway and sidewalk removals. The current saws are not designed for such heavy continuous use and we have been seeing increased maintenance costs. At times we have even rented from local vendors while a saw needed repair. This is a heavy duty unit with a 20" blade in comparison to our 14"-16" blades and will help complete drainage improvements related to roadway repavings at a quicker pace. Project Costs: FY 23-24 FY 24-25 FY 25-26 FY 26-27 $ 10,000 $ - $ - $ - Operating Impact: $ - $ (2,000) $ (1,000) $ - Project Pricing: I Obtained quotes from various local vendors. Project FY 27-28 FY 28-29 Total $ - $ - $ 10,000 $ 1,000 $ 1,400 $ (600) 1 Project Name: Brush Truck Project Description: Funding Source: Discretionary Sales Tax (Replacement for 2007 Sterling Brush Truck. Justification: The Brush Truck is used for debris removal on a regular basis as well as during hurricane recovery. It is also regulary used to haul dirt, rock and road base for dreainage maintenance and repair projects. The current truck will have more than 112,000 miles by the time of replacement. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 122,000 $ - $ - $ - $ - $ - $ 122,000 Operating Impact: $ - $ (28,060) $ (20,740) $ (13,420) $ (6,100) $ 1,220 $ (67,100) Project Pricing: (Pricing is based on quotes obtained for brush truck replacements for the Roads Division in FY 22-23. Project Name: Backhoe (Replacement Project Description: Funding Source: IDiscretionary Sales Tax for SW678 John Deere Backhoe. Justification: The backhoe is used on a daily basis for digging and excavating at drainage maintenance sites including culverts and ditches. As a smaller sized piece of equipment, it can be used on smaller to medium job sites. Extensive maintenance has been required on the current backhoe and it is more cost effective for it to be replace at this time. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 170,000 $ - $ - $ - $ - $ - $ 170,000 Operating Impact: $ - $ (39,100) $ (28,900) $ (18,700) $ (8,500) $ 1,700 $ (93,500) Project Pricing: IPricing has been determined from the Florida Sheriffs Contract pricing. Project Name: Slip Lining/Pipe Replacement Project Description: Funding Source: Stormwater Utility Fund Replacing pipe or sliplining when practical to repair existing drainage pipe and increase the lifespan. Justification: Used for failing stormwater pipes. Sliplining avoids open cutting of the roadway and adjacent properties and is used when the depth and construction is expected to cause excessive damage. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 165,000 $ 182,000 $ 200,000 $ 220,000 $ 242,000 $ 266,000 $ 1,275,000 Operating Impact: $ - $ (39,600) $ (83,280) $ (129,630) $ (180,610) $ (235,040) $ (668,160) Project Pricing: I Staff recently completed similar projects and has a good idea of the total cost for these projects. Theseestimates take into consideration the recently encountered increase in material cost. II 166 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: IStormwater Facilit% Pump Project Description: Funding Source: I Discretionary Sales Tax Reconfigure the Pump System at the Stormwater Treatment Facility. Justification: The float switch at the Stormwater treatment facility that pumps water from the canal into the treatment ponds and wetlands has been manually operated for years, following a failure that occurred on the float switch. We are looking to replace the pump system and make it automatic once again. This will save the time needed for visits to turn on and off the pumps. We are also looking to add solar panels to offset the electrical cost for the pump during peak hours. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 60,000 $ - $ - $ - $ - $ - $ 60,000 Operating Impact: $ - $ (13,800) $ (10,200) $ (6,600) $ (3,000) $ 600 $ (33,000) Project Pricing: .1 Engineered estimate from the Stormwater Master Plan. f Project Name: Schumann Drive Project Description: Funding Source: (Discretionary Sales Tax Stormwater Improvements for Schumann Drive. Justification: This project was previously scheduled to be funded by American Rescue Plan Act proceeds but that funding is being redirected toward street reconstruction projects. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ 750,000 $ - $ - $ - $ - $ 750,000 Operating Impact: $ - $ - $ (180,000) $ (180,000) $ (172,500) $ (172,500) $ (705,000) Project Pricing: I Engineered estimate from the Stormwater Master Plan. I Project Name: Canal Restoration Project Description: Funding Source: Discretionary Sales Tax Fund to An application was made to FEMA for a $23 million dollar project to Match $1 Million for FEMA Grant restore the canal sides/bottom of the Collier Creek/Elkcam Canal to of $22 Million over two years. One their original contour. half of this cost was also budgeted in FY22-23. Justification: Significant accumulation of dead vegetation and growth of rooted invasive aquatic species has occurred over the years in the City's 8.15 mile Collier Creek/Elkcam Canal. Effective maintenance management and vegetation management requires that these issues be addressed. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 11,500,000 $ - $ - $ - $ - $ - $ 11,500,000 Operating Impact: $ - $ (2,760,000) $ (2,760,000) $ (2,645,000) $ (2,645,000) $ (2,530,000) $ (13,340,000) Project Pricing: (The actual cost will be dependent on the Program eventually adopted. 167 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: Stonecrop Upstream Drainage Project Description: Funding Source: 75% FEMA Grant $1,406,250. Alteration of Upstream Areas Draining to the Stonecrop Drainage Basin 25% Matching Requirement from following completion of the Improvements from Stonecrop to Laconia Discretionary Sales Tax $468,750. Street. Justification: Additional upstream work will alter road crossings to increase their size, allowing water to flow with less restriction to the Stonectrop Basin where it is treated. This will reduce localized flooding upstream. This project will involve alterations of road crossings at Bayfront Terrace, Albatross Terrace, and Tulip Drive. Sections of the ditch hat need of stabilization will be armored. We will be applying for Hazard Mitigation Grant Program funding from FEMA to offset most of the costs of these improvements. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ 1,220,000 $ 310,000 $ 345,000 $ - $ - $ 1,875,000 Operating Impact: $ - $ - $ (292,800) $ (367,200) $ (437,800) $ (434,700) $ (1,532,500r Project Pricing: �An engineered estimate was provided with the Stormwater Master Plan and peer -reviewed for accuracy. Project Name: Tulip Drive Road Crossing Project Description: I Funding Source: IDsscretionary Sales Tax Replace Road Crossing Pipes with a Con/Span Open Flow Design. Justiflcation: This is a pinch point on a main ditch, where pipes are undersized due to minimal road coverage over the pipes. It is recommended they be replaced with a Con/Span type open flow design to enhance conveyance. Roadway improvements will also be needed. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ 250,000 $ - $ - $ - $ - $ 250,000 Operating Impact: $ - $ - $ (60,000) $ (60,000) $ (57,500) $ (57,500) $ (235,000) Project Pricing: Pricing was escalated from previous year sebmittal to allow for construction cost increases. Project Name: �Bayfront Road Crossing (Project Description: Funding Source: Discretionary Sales Tax Change Bayfront Road Crossing to Con/Span Open Flow Design. Justification: This is a main ditch pinch point causing the existing ditch to overflow to residential properties. Using a con/span open flow design will prevent the existing pipe from being plugged with debris. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ 250,000 $ - $ - $ - $ 250,000 Operating Impact: $ - $ - $ - $ (60,000) $ (60,000) $ (57,500) $ (177,500) Project Pricing: JPricing was escalated from previous year sebmittal to allow for construction cost increases. Project Name: Ocean Cove Drainage (Design Project Description: Funding Source: Discretionary Sales Tax is to Stabilize the Slopes. Justification: At times when there are high water levels, the slopes are eroding and encroaching on private property. Design is to stabilize the slopes and keep the open conveyance of the ditch. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ - $ 350,000 $ - $ - $ 350,000 Operating Impact: $ - $ - $ - $ - $ (84,000) $ (84,000) $ (168,000) Project Pricing: (Pricing was escalated from previous year sebmittal to allow for construction cost increases. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GOLF COURSE Project Name: I Golf Clubhouse Doors Project Description: Funding Source: I Golf Course I Replace the Doors on the North and South Entrances. Justification: The existing doors are over thirty years old. Parts for these doors are virtually impossible to obtain and most of the internal mechanisms are in a state of disrepair. The doors have gaps in them and the closures are completely worn, as the doors do not remain steady and closed when air pressure changes, such as when the doors are opened at the other end of the hallway. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 F_ Y_28-29 Total $ 35,000 $ - $ - $ - $ - $ - $ 35,000 Operating Impact: $ - $ (11,900) $ (11,900) $ (11,200) $ (11,200) $ (10,500) $ (56,700) Project Pricing: A small amount was added to a quote obtained from CDA Solutions in December 2022 based on expected increased prices. Project Name: Golf Shop Carnet Project Description: Funding Source: Golf Course Replace Carpet in Golf Shop and Offices. I Justification: Carpet is very worn in these high traffic areas. New carpet will be tight -weave, berber style, which is excellent for players wearing golf (soft) spikes. Project Costs: FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 $ 3,800 $ - $ - $ - $ - $ - Operating Impact: Project Pricing: IPrice obtained from Home Depot and should be more than enough to cover the cost. Project Total $ 3,800 Project Name: Golf Bunker Renovations Project Description: Funding Source: Golf Course Rebuild Greenside Bunkers, Including Improving the Contours, Additional Drainage, New Sand and Sod. Justification: The green -side bunkers have never been renovated. Through the years, many received additional sand as needed but the drainage of the bunkers has become blocked -up and bunker edges have eroded. After rain, most bunkers are filled with water and must either by pumped out or wait for a few days for the water to drain or evaporate. The bunkers are in need of new sand and drain -tile (perforated drain pipe). Rebuilding would also entail new contours (making some bunkers smaller) and new sod around bunker edges. There is approximately 75,000 total square feet of bunkers currently. Instead of executing all bunkers in one year, it could be favorable to both customers and our budget, to do a selected amount of bunkers each year, thus spreading -out the expense. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 Operating Impact: $ - $ (6,500) $ (11,000) $ (13,500) $ (14,000) $ (12,500) $ (57,500) Project Pricing: Quote obtained from the Golf Course maintenance provider, International Gblf Management, Inc. There are approximately 75,000 square feet of bunkers; 50,000 green -side and 25,000 fairway. $7 per square foot is the current price for bunker renovation, which includes sod. About 4 to 5 bunkers could be eliminated, creating a grass area, while others need completely redesigned and shaped. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GOLF COURSE (CONTINUED) Project Name: I Golf Maintenance Equipment Project Description: Funding Source: I Golf Course Replace Ball Washer and Ice Machine Justification: Current ball washer is extremely worn. Bearings have to be replaced about every 6 to 8 months at $100 each time. We will be lucky if the motor can make it through the hot summer, staff understands not to stress machine out and not run too many golf balls at a time through the current machine. Ice machine replaced in FY 22-23 will likely need to be replaced again in FY 27-28. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 3,500 $ - $ - $ - $ 10,000 $ - $ 13,500 Operating Impact: $ - $ (700) $ (350) $ - $ 350 $ (1,510) $ (2,210) Project Pricing: (Price was obtained from the Easy -Picker catalog, which is a vendor frequently used by the Golf Course. AIRPORT FUND Project Name: Airport Maintenance Equipment Project Description: Funding Source: I Airport Fund 23-24 15' Deck Bush Hog Mower 24-25 Zero Turn Mower Justification: The 15' Deck Bush Hog Mower is a replacement of a 15 year old unit that requires frequent repairs .The Zero Turn Mower replaces AP21 which is ten years old and due for replacement. Project Costs: FY 23-24 FY 24-25 FY 25-26 $ 35,000 $ 9,000 $ - $ Operating Impact: $ - $ (7,000) $ (5,300) $ Project Pricing: I Based on Staffs estimate of costs. FY 26-27 FY 27-28 (900) $ 3,500 $ Project FY 28-29 Total - $ 44,000 5,800 $ (3,900) Project Name: Airport Backhoe Loader (Project Description: Funding Source: Airport Fund Replace Backhoe Loader. Justification: The current unit will be 20 years old and will need to be replaced. I Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ - $ - $ 65,000 $ - $ 65,000 Operating Impact: $ - $ - $ - $ - $ - $ (14,950) $ (14,950) Project Pricing: Current quotes estimate the cost for a comparable John Deere tractor to be $75,000 at Everglades Equipment I Project Name: (Airport Tractor/Mower Deck Project Description: Funding Source: I Airport Fund Replace 2001 Mowing Tractor AP03 John Deere 5520. Justification: This Tractor is in need of replacement, at over 20 years old. This equipment is necessary for ongoing, regular Airfield maintenance and mowing. In a few years the mower deck should also be replaced. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 80,000 $ - $ 30,000 $ - $ - $ - $ 110,000 Operating Impact: $ - $ (16,000) $ (8,000) $ (6,000) $ 5,000 $ 11,200 $ (13,800) Project Pricing: Current quotes estimate the cost for a comparable John Deere tractor to be $75,000 at Everglades Equipment Corp, and for a Kubota equivalent from Sourcewell, via Florida Coast Equipment at $73,000. Pricing has been Increased for possible price increases. 170 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Aircraft Wash Rack Project Description: Funding Source: 80% FDOT Grant $100,000. Complete Construction of Wash Rack Faciltiy. 20% Matching Requirements from Airport Fund $25.000. Justification: The Airport lacks an environmentally suitable area to wash aircraft. Years ago, work started but was paused due to insufficient funds to complete the construction. This grant will allow completion of the project and keep the Airport in compliance with state and local water run-off regulations. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ 125,000 $ - $ - $ - $ 125,000 Operating Impact: $ - $ - $ - $ (16,250) $ 2,500 $ 21,250 $ 7,500 Project Pricing: JBased on funding anticipated. Project Name: IAirport Equipment Shelter Project Description: Funding Source: 80% FDOT Grant $40,000. Construct Airport Equipment Shelter. 20% Matching Requirements from Airport Fund $10,000. Justification: The Airport lacks adequate shelter to park valuable maintenance equipment. A new parking shelter will protect equipment from the elements, save on equipment maintenance and prolong the equipment life. 11 Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ - $ 50,000 $ - $ - $ 50,000 Operating Impact: Project Pricing: Based on funding anticipated. (6,500) 1,000 $ (5,500) 1 Project Name: Construct Shade Hangar Project Description: Funding Source: 80% FDOT Grant $1,040,000. Engineering and Construction of 3rd Shade Hangar by the Two Existing 20% Matching Requirements from Shade Hangars. Discretionary Sales Tax $260,000. Justification: I Existing Shade Hangars are 100% occupied and have a waiting list. There is room to add a 3rd Shade it Hangar to serve more aircraft owners and create more revenue for the Airport. Project Costs: FY 23-24 FY 24-25 FY 25-26 $ - $ - $ 1,300,000 $ Operating Impact: Project Pricing: I Based on funding anticipated. Project FY 26-27 FY 27-28 FY 28-29 Total - $ - $ - $ 1,300,000 (117,000) $ (104,000) $ (78,000) $ (299,000) Project Name: Construct Square Hangars Project Description: Funding Source: Discretionary Sales Tax Construction of Four Square Hangers. $1,570,000 was budgeted in FY 22-23 but the revised construction estimate is $1,605,895. So an additional $35,895 is needed. Justification: These Hangars will be leased to small aeronautical businesses to create revenue and jobs. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 35,895 $ - $ - $ - $ - $ - $ 35,895 Operating Impact: $ - $ (3,231) $ (2,872) $ (2,154) $ (1,795) $ (1,077) $ (11,127 Project Pricing: (Based on a revised construction estimate. 171 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Design Taxiway Golf Project Description: Funding Source: FDOT 80% Grant $172,400. Design Taxiway Golf on Top of Runway 13-31. 20% Matching Requirements from Discretionary Sales Tax $43,100. Justification: Taxiway Golf will serve as a taxiway and apron built upon the old Runway 13-31 on the north end of the Airport. This will provide additional needed aircraft movement surface and will be the first phase of preparing the same area for future hangars and businesses. Project Costs: FY 23-24 FY 24-25 FY 25-26 $ - $ 215,500 $ - $ Operating Impact: $ - $ - $ (40,945) $ Project Pricing: IBased on funding anticipated. Project FY 26-27 FY 27-28 FY 28-29 Total - $ - $ - $ 215,500 (38,790) $ (32,325) $ (30,170) $ (142,230) 1 Project Name: Construct Taxiway Golf Project Description: Funding Source: 80% FDOT Grant $1,580,160. Construct Taxiway Golf and Apron. 20% Matching Requirements from Discretionary Sales Tax $395,040. Justification: Taxiway Golf will serve as a taxiway and apron built upon the old Runway 13-31 on the north end of the Airport. This will provide additional needed aircraft movement surface and will be the first phase of preparing the same area for future hangars and aviation business development Project Costs: FY 23-24 FY 24-25 FY 25-26 $ - $ 987,600 $ 987,600 $ Operating Impact: $ - $ - $ (187,644) $ Project Pricing: IBased on funding anticipated. Project FY 26-27 FY 27-28 FY 28-29 Total - $ - $ - $ 1,975,200 (365,412) $ (325,908) $ (286,404) $ (1,165,368) I Project Name: I Design Taxiway Bravo Rehab Project Description: Funding Source: FAA 90% Grant $207,000. Design Taxiway Golf on Top of Runway 13-31. FDOT 5% Grant $11,500. 5% Matching Requirements from Discretionary Sales Tax $11,500. Justification: Portions of Taxiway Bravo are approaching acceptable minimums and will need rehabilitation to remain inl serviceable condition. II Project Costs: FY 23-24 FY 24-25 FY 25-26 Operating Impact: Project Pricing: IBased on funding anticipated. Project FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ 230,000 $ 230,000 172 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Reconstruct Alpha Apron Project Description: Funding Source: 80% FDOT Grant $1,000,000. Design and Reconstruct and Repave Two Taxiway Alpha Aprons. 20% Matching Requirements from Discretionary Sales Tax $250,000. Justification: The public side of the airport is lacking in available aircraft parking/tie-down spaces, especially for guests and transient traffic. The proposed planning will double our available spaces from 5 to 10. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 1,250,000 $ - $ - $ - $ - $ - $ 1,250,000 Operating Impact: $ - $ (237,5W $ (225,000) $ (187,500) $ (175,000) $ (137,500) $ (962,500) Project Pricing: Based on funding anticipated. Project Name: Terminal Apron Expansion Project Description: Funding Source: 80% FDOT Grant $960,000. Construction of Terminal Ramp Expansion area 20% Matching Requirements from Discretionary Sales Tax $240,000. Justification: The public side of the airport is lacking in available aircraft parking/tie-down spaces, especially for guests and transient traffic. The proposed planning will double our available spaces from 5 to 10. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ - $ 1,200,000 $ - $ - $ 1,200,000 Operating Impact: $ - $ - $ - $ - $ (228,000) $ (216,000) $ (444,000) Project Pricing: #Based on funding anticipated. However FAA participation may be possible. Project Name: Design NW Airport Access Project Description: Funding Source: 80% FDOT Grant $200,000. Design an Access Road and Provide Utilities Infrastructure on the 20% Matching Requirements from Northwest Portion of the Airport. Discretionary Sales Tax $50,000. Justification: The growth of the Airport is reliant on the available space on the Northwest part of the field, along the closed Runway 13-31. This project will follow the new Taxiway/Apron Golf and focus on making the new, buildable spaces along that apron ready for future construction & tenant growth. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ - $ 250,000 $ - $ - $ 250,000 Operating Impact: $ - $ - $ - $ - $ (47,500) $ (45,000) $ (92,500) Project Pricing: (Based on funding anticipated. However FAA participation maybe possible. 173 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Construct NW Airport Access Project Description: Funding Source: 80% FDOT Grant $2,400,000. Construction of an Access Road and Provide Utilities Infrastructure on 20% Matching Requirements from the Northwest Portion of the Airport. Discretionary Sales Tax $600,000. Justification: The growth of the Airport is reliant on the available space on the Northwest part of the field, along the closed Runway 13-31. This project will follow the new Taxiway/Apron Golf and focus on making the new, buildable spaces along that apron ready for future construction & tenant growth. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ - $ - $ - $ - $ 3,000,000 $ - $ 3,000,000 Operating Impact: $ - $ - $ - $ - $ - $ (270,000) $ (270,000) Project Pricing: (Based on funding anticipated. However FAA participation may be possible. BUILDING FUND Project Name: lBuildin_.- Department Truck Project Description: Funding Source: Building Department Fund Replace a Truck in the Building Department. Justification: The Building Department would be best served to replace one of the existing trucks that has the highest mileage and most wear. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 30,000 $ - $ - $ - $ - $ - $ 30,000 Operating Impact: $ - $ (6,000) $ (3,000) $ - $ 3,000 $ 4,200 $ (1,800) Project Pricing: (Based on estimated cost of a suitable truck. I $ 18,719,370 $ 9,260,797 $ 11,872,378 $ 6,778,585 $ 6,961,549 $ 3,648,876 $ 57,241,554 174 IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST CALCULATION CRITERIA Capital improvements may impact operating costs in several ways. To quantify the amount various projects will generally impact operating costs, the City applies four main factors, adjusted by the expected years of useful life. These factors are maintenance, efficiency, risk management and replacement. If applicable, some items may be further adjusted to reflect offsets from anticipated revenues the item will generate. Year of 1 Year 2 Years 3 Years 4 Years 5 Years Purchase After After After After After Maintenance Factor - As items get older, costs for maintaining them will increase. Annual amount should not exceed 100%. 30+ Year Useful Life 0% 1% 2% 3% 4% 5% 20 Year Useful Life 0% 2% 4% 6% 8% 10% 10 Year Useful Life 0% 3% 6% 9% 12% 15% 7 Year Useful Life 0% 5% 10% 15% 20% 25% 5 Year Useful Life 0% 7% 14% 21% 28% 35% 3 Year Useful Life 0% 10% 20% 30% 40% 50% Efficiency Factor - As items get older, the initially improved efficiency declines. Annual amount could be a loss in subsequent years 30+ Year Useful Life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7916 -4% -1% 2% 5 Year Useful Life 0% -10% -6% -2% 2% 4% 3 Year Useful Life 0% -10% -5% 0% 5% 10% Risk Management Factor - items may have savings by reducing liability exposure. Annual amount should not be positive 30+ Year Useful Life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7% -4% -1% 0% 5 Year Useful Life 0% -10% -6% -2% 0% 0% 3 Year Useful Life 0% -10% -5% 0% 0% 0% Replacement Factor - A savings would occur by taking replaced items out of service.Annual amount would continue to compound 30+ Year Useful Life 0% -15% -16% -17% -18% -19% 20 Year Useful Life 0% -12% -13% -14% -15% -16% 10 Year Useful Life 0% -6% -7% -8% -9% -10% 7 Year Useful Life 0% -5% -6% -7% -8% -9% 5 Year Useful Life 0% -4% -5% -6% -7% -8% 3 Year Useful Life 0% -3% -4% -5% -6% -7% Revenue Factor - Some items may be offset by additional revenue. These are handled on a case -by -case basis. 175 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Proiects Years FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 Totals General Government Vx Rail Lease Payments 5 43,195 45,355 45,355 45,355 45,355 45,355 269,969 Maintenance - 3,024 9,222 18,595 31,144 46,867 Efficiency (4,320) (7,127) (8,121) (7,300) (5,529) Risk (4,320) (7,127) (8,121) (8,164) (8,164) Total - (5,615) (5,032) 2,354 15,680 33,174 City Wide Computers 5 45,000 35,000 45,000 35,000 45,000 35,000 240,000 Maintenance - 3,150 8,750 17,500 28,700 43,050 Efficiency - (4,500) (6,200) (7,500) (6,000) (5,000) Risk - (4,500) (6,200) (7,500) (6,900) (7,500) Replacement - (1,800) (3,650) (6,250) (8,900) (12,300) Total - (7,650) (7,300) (3,750) 6,900 18,250 COSty Equipment 5 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Maintenance - 1,050 3,150 6,300 10,500 15,750 Efficiency (1,500) (2,400) (2,700) (2,400) (1,800) Risk (1,500) (2,400) (2,700) (2,700) (2,700) Replacement (600) (1,350) (2,250) (3,300) (4,500) Total - (2,550) (3,000) (1,350) 2,100 6,750 Network Infrastructure 5 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Maintenance - 2,100 6,300 12,600 21,000 31,500 Efficiency - (3,000) (4,800) (5,400) (4,800) (3,600) Risk - (3,000) (4,800) (5,400) (5,400) (5,400) Replacement - (1,200) (2,700) (4,500) (6,600) (9,000) Total - (5,100) (6,000) (2,700) 4,200 13,500 Core and Remote Switches 5 60,000 - - - - - 60,000 Maintenance - 4,200 8,400 12,600 16,800 21,000 Efficiency (6,000) (3,600) (1,200) 1,200 2,400 Risk (6,000) (3,600) (1,200) - - Replacement (2,400) (3,000) (3,600) (4,200) (4,800) Total - (10,200) (1,800) 6,600 13,800 18,600 Security Cameras 5 30,000 - - - - - 30,000 Maintenance - 2,100 4,200 6,300 8,400 10,500 Ef iclency (3,000) (1,800) (600) 600 1,200 Risk (3,000) (1,800) (600) - - Total - (3,900) 600 5,100 9,000 11,700 Sidewalk Assurance System 5 50,000 - - - - - 50,000 Maintenance - 3,500 7,000 10,500 14,000 17,500 Efficiency (5,000) (3,000) (1,000) 1,000 2,000 Risk - (5,000) (3,000) (1,000) - - Total - (6,500) 1,000 8,500 15,000 19,500 Cybersecurity Features 5 30,000 - - - - - 30,000 Maintenance - 2,100 4,200 6,300 8,400 10,500 Efficiency - (3,000) (1,800) (600) 600 1,200 Risk - (3,000) (1,800) (600) - - Total - (3,900) 600 5,100 9,000 11,700 Public Works Compound Firewall 5 75,000 - - - - - 75,000 Maintenance - 5,250 10,500 15,750 21,000 26,250 Efficiency (7,500) (4,500) (1,500) 1,500 3,000 Risk (7,500) (4,500) (1,500) - - Total (9,750) 1,500 12,750 22,500 29,250 176 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Protects Years FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 Totals Police Department Police Vehicles 7 620,431 485,383 373,152 391,809 411,400 431,970 2,714,145 Maintenance - 31,022 86,312 160,261 253,799 367,908 Efficiency - (62,043) (91,968) (96,109) (90,921) (100,755) Risk - (62,043) (91,968) (96,109) (90,921) (88,347) Replacement - (31,022) (61,495) (91,211) (125,591) (164,869) Total - (124,086) (159,120) (123,169) (53,634) 13,938 Vehicle/Body Cameras 7 88,776 88,776 93,776 93,776 93,776 93,776 552,656 Maintenance - 4,439 13,316 26,883 45,138 68,082 Efficiency (8,878) (15,092) (19,143) (20,381) (22,356) Risk (8,878) (15,092) (19,143) (20,381) (20,581) Replacement - (4,439) (9,765) (16,230) (23,632) (31,972) Total - (17,755) (26,633) (27,633) (19,255) (6,827) CAD/RMS System Update 7 60,775 60,775 60,775 60,775 60,775 60,775 364,650 Maintenance - 4,254 12,763 25,526 42,543 63,814 Efficiency - (6,078) (9,724) (10,940) (9,724) (7,293) Risk - (6,078) (9,724) (10,940) (10,940) (10.940) Replacement - (2,431) (5,470) (9,116) (13,371) (18,233) Total - (10,332) (12,155) (5,470) 8,509 27,349 Road Patrol Equipment 7 29,260 34,800 8,500 8,500 8,500 8,500 98,060 Maintenance - 1,463 4,666 8,294 12,347 16,825 Efficiency (2,926) (5,528) (4,456) (3,130) (2,718) Risk (2,926) (5,528) (4,456) (3,130) (2,133) Replacement (1,463) (3,496) (4,561) (5,712) (6,947) Total (5,852) (9,886) (5,180) 376 5,026 Indoor Firearms Range 30+ 5,000,000 - - - 5,000,000 Maintenance - 50,000 100,000 150,000 Efficiency (500,000) (500,000) (450,000) Risk (500,000) (500,000) (450,000) Total (950,000) (900,000) (750,000) Investigations Equipment 7 11,500 - - - - - 11,500 Maintenance - 575 1,150 1,725 2,300 2,875 Efficiency - (1,150) (805) (460) (115) (230) Risk - (1,150) (805) (460) (115) - Total - (1,725) (460) 805 2,070 2,645 Community Development Department Working Waterfront Expansion 30+ 120,000 500,000 500,000 500,000 - - 1,620,000 Maintenance - 1,200 7,400 18,600 34,800 51,000 Efficiency - (12,000) (62,000) (110,800) (155,800) (149,600) Total - (10,800) (54,600) (92,200) (121,000) (98,600) Central Avenue Catalyst Site 30+ - 500,000 - 500,000 Maintenance - - 5,000 Efficiency - (50,000) Total - - - (45,000) CDBG Grant Program n/a 128,152 130,000 130,000 130,000 130,000 130,000 778,152 Riverview Park Master Plan 30+ - 500,000 500,000 - - - 1,000,000 Maintenance - - 5,000 15,000 25,000 35,000 Efficiency - (50,000) (100,000) (95,000) (90,000) Total - (45,000) (85,000) (70,000) (55,000) Riverview Park Event Center 30+ - 1,000,000 - - 1,000,000 Maintenance - - 10,000 20,000 Efficiency - - (100,000) (100,000) Total - - (90,000) (80,000) Community Development Offices 30+ 88,500 - - - 88,500 Maintenance - 885 1,770 2,655 3,540 4,425 Efficiency (8,850) (8,850) (7,965) (7,965) (7,080) Risk (8,850) (8,850) (7,965) (7,965) (7,080) Replacement (13,275) (14,160) (15,045) (15,930) (16,815) Total (30,090) (30,090) (28,320) (28,320) (26,550) 177 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Pro4ects Years FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028.29 Totals Roads Department Pavement Grinder 10 22,000 - - - - - 22,000 Maintenance - 440 880 1,320 1,760 2,200 Efficiency - (2,200) (1,980) (1,760) (1,540) (1,320) Risk - (2,640) (2,860) (3,080) (3,300) (3,520) Total - (4,840) (4,840) (4,840) (4,840) (4,840) Vinyl Printer 5 16,100 - - - - - 16,100 Maintenance - 1,127 2,254 3,381 4,508 5,635 Efficiency (1,610) (966) (322) 322 644 Risk (1,610) (966) (322) - - Replacement (644) (805) (966) (1,127) (1,288) Total - (3,864) (2,737) (1,610) (805) (644) Enclosed Trailer 10 8,000 - - - - - 8,000 Maintenance - 160 320 480 640 800 Efficiency - (800) (720) (640) (560) (480) Risk - (960) (1,040) (1,120) (1,200) (1,280) Replacement - (1,600) (1,440) (1,280) (1,120) (960) Total - (3,360) (3,200) (3,040) (2,880) (2,720) Street Repaving 10 533,423 1,099,840 772,192 569,552 392,611 417,500 3,785,118 Maintenance - 16,003 65,001 137,164 226,414 327,443 Risk (53,342) (152,658) (197,212) (206,058) (185,819) Replacement (32,005) (103,330) (165,994) (224,222) (277,529) Total - (69,345) (190,987) (226,042) (203,865) (135,904) Street Reconstruction 30+ 1,780,163 1,209,768 801,028 1,017,818 1,614,132 1,670,000 8,092,909 Maintenance - 89,008 238,505 428,053 668,491 989,637 Efficiency (178,016) (245,588) (235,993) (224,046) (312,402) Risk (178,016) (245,588) (235,993) (224,046) (276,799) Total - (267,024) (252,672) (43,934) 220,399 400,435 Sidewalk Replacement 10 75,000 75,000 75,000 75,000 75,000 75,000 450,000 Maintenance - 2,250 6,750 13,500 22,500 33,750 Risk - (7,500) (13,500) (18,000) (21,000) (22,500) Replacement - (4,500) (9,750) (15,750) (22,500) (30,000) Total - (9,750) (16,500) (20,250) (21,000) (18,750) Traffic Analyzers (2) 10 3,500 - - - - - 3,500 Maintenance - 105 210 315 420 525 Risk (350) (280) (210) (140) (70) Replacement (210) (245) (280) (315) (350) Total - (455) (315) (175) (35) 105 Air Compressor Jack Hammer 10 28,400 - - - - - 28,400 Maintenance - 1,420 2,840 4,260 5,680 7,100 Efficiency (2,840) (1,988) (1,136) (284) (568) Risk (2,840) (1,988) (1,136) (284) - Replacement - (1,420) (1,704) (1,988) (2,272) (2,556) Total - (5,680) (2,840) 2,840 3,976 Sign Shop Truck 7 75,000 - - - - - 75,000 Maintenance - 3,750 7,500 11,250 15,000 18,750 Efficiency - (7,500) (5,250) (3,000) (750) (1,500) Risk - (7,500) (5,250) (3,000) (750) - Replacement - (3,750) (4,500) (5,250) (6,000) (6,750) Total - (15,000) (7,500) 7,500 10,500 178 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Projects Years FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 Totals Public Facilities Department Facilities Maintenance Vehicles 10 63,000 - - 45,000 - - 108,000 Maintenance - 1,890 3,780 5,670 8,910 12,150 Risk (6,300) (5,040) (3,780) (7,020) (4,860) Replacement (3,780) (4,410) (5,040) (8,370) (9,450) Total - (8,190) (5,670) (3,150) (6,480) (2,160) Air Conditioner Replacement 10 25,000 30,000 30,000 35,000 35,000 40,000 195.000 Maintenance - 750 2,400 4,950 8,550 13,200 - Efficiency (2,500) (5,000) (6,900) (8,700) (9,800) Replacement - (1,500) (3,550) (5,900) (8,850) (12,150) Total - (3,250) (6,150) (7,850) (9,000) (8,750) - Roof Replacements 10 17,000 - - - - - 17,000 Maintenance - 510 1,020 1,530 2,040 2,550 - Efficiency (1,700) (1,360) (1,020) (680) (340) Risk (1,700) (1,360) (1,020) (680) (340) Replacement (1,020) (1,190) (1,360) (1,530) (1,700) Total (3,250) (6,150) (7,850) (9,000) (8,750) - Art Center Roofing 15 30,000 - - - - 30,000 Maintenance - 2,100 4,200 6,300 8,400 Efficiency (3,000) (1,800) (600) 600 Risk (3,000) (1,800) (600) - Replacement - (1,200) (1,500) (1,800) (2,100) Total (5,100) (900) 3,300 6,900 Cemetery Division Cemetery Equipment 5 14,000 - - 13,000 16,000 - 43,000 Maintenance - 980 1,960 2,940 4,830 7,840 Efficiency (1,400) (840) (280) (1,020) (1,820) Risk - (1,400) (840) (280) (1,300) (2,380) Replacement - (560) (700) (840) (1,500) (2,410) Total (2,380) (420) 1,540 1,010 1,230 Cemetery Vehicle 7 - - - 40,000 - - 40,000 Maintenance - - - 2,800 5,600 Efficiency - - (4,000) (2,400) Risk - - (4,000) (2,400) Replacement - - (1,600) (2,000) Total - - - (6,800) (1,200) Cemetery Irrigation Pump 15 10,000 - - 40,000 - - 50,000 Maintenance - 700 1,400 2,100 5,600 9,100 Efficiency (1,000) (600) (200) (3,800) (2,000) Risk (1,000) (600) (200) (4,000) (2,400) Total (1,300) 200 1,700 (2,200) 4,700 Columbarium Niches 30+ 95,000 - - - - 95,000 Maintenance - 950 1,900 2,850 3,800 Efficiency (9,500) (9,500) (8,550) (8,550) Risk (9,500) (9,500) (8,550) (8,550) Total - (18,050) (17,100) (14,250) (13,300) Cemetery Division (Continued) Cemetery Grounds Maintenance 165,000 - - - - 165,000 Leisure Services Department Maintenance Equipment 5 23,000 12,000 - 28,000 22,000 30,000 115,000 Maintenance - 1,610 4,060 6,510 10,920 16,870 Efficiency (2,300) (2,580) (1,180) (2,580) (2,720) Risk (2,300) (2,580) (1,180) (3,040) (3,880) Replacement (920) (1,630) (1,980) (3,450) (4,960) Total (3,910) (2,730) 2,170 1,850 5,310 Parks Division Vehicles 7 40,000 - - - - 40,000 Maintenance - 2,000 4,000 6,000 8,000 Efficiency (4,000) (2,800) (1,600) (400) Risk - (4,000) (2,800) (1,600) (400) Replacement (2,000) (2,400) (2,800) (3,200) Total (8,000) (4,000) - 4,000 179 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life List of Projects Years Leisure Services Department (Continued) Parks Maintenance Shed 20 Maintenance Efficiency Risk Total Splash Pad Replacement 20 Maintenance Efficiency Risk Replacement Total Friendship Park Baseball Field 20 Maintenance Efficiency Risk Replacement Total Playground Improvements 20 Maintenance Risk Replacement Total Park Improvements 20 Maintenance Risk Replacement Total Stormwater Department Rubber Tire Excavator 10 Maintenance Efficiency Risk Replacement Total Walk Behind Concrete Saw 5 Maintenance Efficiency Risk Replacement Total Capital FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 Totals 15,000 - - - - - 15,000 - 300 600 900 1,200 1,500 - (1,500) (1,350) (1,200) (1,050) (900) - (1,500) (1,350) (1,200) (1,050) (900) - (2,700) (2,100) (1,500) (900) (300) - 1,000,000 - - - - 1,000,000 - 20,000 40,000 60,000 80,000 (100,000) (90,000) (80,000) (70,000) - (100,000) (90,000) (80,000) (70,000) - (120,000) (130,000) (140,000) (150,000) (300,000) (270,000) (240,000) (210,000) 25,000 - - - - - 25,000 - 500 1,000 1,500 2,000 2,500 (2,500) (2,250) (2,000) (1,750) (1,500) (2,500) (2,250) (2,000) (1,750) (1,500) - (3,000) (3,250) (3,500) (3,750) (4,000) - (7,500) (6,750) (6,000) (5,250) (4,500) 350,000 60,000 120,000 120,000 80,000 - 730,000 - 7,000 15,200 25,800 38,800 53,400 (35,000) (37,500) (45,400) (52,100) (53,600) (42,000) (52,700) (71,200) (90,900) (107,000) - (70,000) (75,000) (90,800) (104,200) (107,200) 20,000 20,000 20,000 20,000 20,000 20,000 120,000 - 400 1,200 2,400 4,000 6,000 - (2,000) (3,800) (5,400) (6,800) (8,000) - (2,400) (5,000) (7,800) (10,800) (14,000) - (4,000) (7,600) (10,800) (13,600) (16,000) 375,000 - - - - - 375,000 - 11,250 22,500 33,750 45,000 56,250 (37,500) (30,000) (22,500) (15,000) (7,500) (37,500) (30,000) (22,500) (15,000) (7,500) (22,500) (26,250) (30,000) (33,750) (37,500) - (86,250) (63,750) (41,250) (18,750) 3,750 10,000 - - - - - 10,000 - 500 1,000 1,500 2,000 2,500 - (1,000) (700) (400) (100) (200) - (1,000) (700) (400) (100) - - (500) (600) (700) (800) (900) - (2,000) (1,000) - 1,000 1,400 im IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Proiects Years FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 Totals Stormwater Department (Continued) Brush Truck 10 122,000 - - - - - 122,000 Maintenance - 3,660 7,320 10,980 14,640 18,300 Efficiency - (12,200) (9,760) (7,320) (4,880) (2,440) Risk - (12,200) (9,760) (7,320) (4,880) (2,440) Replacement - (7,320) (8,540) (9,760) (10,980) (12,200) Total - (28,060) (20,740) (13,420) (6,100) 1,220 Backhoe 10 170,000 - - - - - 170,000 Maintenance - 5,100 10,200 15,300 20,400 25,500 Efficiency (17,000) (13,600) (10,200) (6,800) (3,400) Risk (17,000) (13,600) (10,200) (6,800) (3,400) Replacement (10,200) (11,900) (13,600) (15,300) (17,000) Total - (39,100) (28,900) (18,700) (8,500) 1,700 Slip Lining/Pipe Replacement 30+ 165,000 182,000 200,000 220,000 242,000 266,000 1,275,000 Maintenance - 1,650 5,120 10,590 18,260 28,350 Risk (16,500) (34,700) (53,050) (73,230) (93,780) Replacement (24,750) (53,700) (87,170) (125,640) (169,610) Total - (39,600) (83,280) (129,630) (180,610) (235,040) Stormwater Facility Pump 10 60,000 - - - - - 60,000 Maintenance - 1,800 3,600 5,400 7,200 9,000 Efficiency - (6,000) (4,800) (3,600) (2,400) (1,200) Risk - (6,000) (4,800) (3,600) (2,400) (1,200) Replacement - (3,600) (4,200) (4,800) (5,400) (6,000) Total - (13,800) (10,200) (6,600) (3,000) 600 Schumann Drive 30+ - 750,000 - - - - 750,000 Maintenance - - 7,500 15,000 22,500 30,000 Risk - - (75,000) (75,000) (67,500) (67,500) Replacement - - (112,500) (120,000) (127,500) (135,000) Total - - (180,000) (180,000) (172,500) (172,500) Canal Restoration 30+ 11,500,000 - - - - - 11,500,000 Maintenance - 115,000 230,000 345,000 460,000 575,000 Risk (1,150,000) (1,150,000) (1,035,000) (1,035,000) (920,000) Replacement - (1,725,000) (1,840,000) (1,955,000) (2,070,000) (2,185,000) Total (2,760,000) (2,760,000) (2,645,000) (2,645,000) (2,530,000) Stonecrop Upstream Drainage 30+ 1,220,000 310,000 345,000 - - 1,875,000 Maintenance - 12,200 27,500 46,250 65,000 Risk (122,000) (153,000) (175,300) (172,200) Replacement - (183,000) (241,700) (308,750) (327,500) Total - (292,800) (367,200) (437,800) (434,700) Tulip Drive Road Crossing 30+ - 250,000 - - - - 250,000 Maintenance - - 2,500 5,000 7,500 10,000 Risk - (25,000) (25,000) (22,500) (22,500) Replacement - (37,500) (40,000) (42,500) (45,000) Total - (60,000) (60,000) (57,500) (57,500) Bayfront Road Crossing 30+ - 250,000 - - - 250,000 Maintenance - - 2,500 5,000 7,500 Risk - (25,000) (25,000) (22,500) Replacement - (37,500) (40,000) (42,500) Total (60,000) (60,000) (57,500) Ocean Cove Drainage 30+ 350,000 - - 350,000 Maintenance - - 3,500 7,000 Risk - (35,000) (35,000) Replacement - (52,500) (56,000) Total - (84,000) (84,000) IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Proiects Years FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027.28 FY 2028-29 Totals Golf Course Golf Clubhouse Doors 30+ 35,000 - - - - - 35,000 Maintenance - 350 700 1,050 1,400 1,750 Efficiency (3,500) (3,500) (3,150) (3,150) (2,800) Risk (3,500) (3,500) (3,150) (3,150) (2,800) Replacement (5,250) (5,600) (5,950) (6,300) (6,650) Total - (11,900) (11,900) (11,200) (11,200) (10,500) Golf Shop Carpet n/a 3,800 - - - - - 3,800 Golf Bunker Renovations 20 50,000 50,000 50,000 50,000 50,000 50,000 300,000 Maintenance - 1,500 4,500 9,000 15,000 22,500 Risk - (5,000) (9,000) (12,000) (14,000) (15,000) Replacement - (3,000) (6,500) (10,500) (15,000) (20,000) Total - (6,500) (11,000) (13,500) (14,000) (12,500) Golf Maintenance Equipment 7 3,500 - - - 10,000 - 13,500 Maintenance - 175 350 525 700 1,375 Efficiency (350) (245) (140) (35) (1,070) Risk - (350) (245) (140) (35) (1,000) Replacement (175) (210) (245) (280) (815) Total - (700) (350) - 350 (1,510) Airport Airport Maintenance Equipment 7 35,000 9,000 - - - - 44,000 Maintenance - 1,750 3,950 6,150 8,350 10,550 Efficiency - (3,500) (3,350) (2,030) (710) (790) Risk - (3,500) (3,350) (2,030) (710) (90) Replacement - (1,750) (2,550) (2,990) (3,430) (3,870) Total - (7,000) (5,300) (900) 3,500 5,800 Airport Backhoe Loader 10 - - 65,000 - 65,000 Maintenance - - 1,950 Efficiency - (6,500) Risk - (6,500) Replacement - - (3,900) Total - - - (14,950) Airport Tractor/Mower Deck 7 80,000 - 30,000 - - - 110,000 Maintenance - 4,000 8,000 13,500 19,000 24,500 Efficiency (8,000) (5,600) (6,200) (2,900) (2,800) Risk (8,000) (5,600) (6,200) (2,900) (1,200) Replacement (4,000) (4,800) (7,100) (8,200) (9,300) Total - (16,000) (8,000) (6,000) 5,000 11,200 Aircraft Wash Rack 10 - 125,000 - - - 125,000 Maintenance - - - 8,750 17,500 26,250 Efficiency - - (12,500) (7,500) (2,500) Risk - - (12,500) (7,500) (2,500) Total - - (16,250) 2,500 21,250 Airport Equipment Shelter 10 - - 50,000 - - 50,000 Maintenance - - 3,500 7,000 Efficiency - (5,000) (3,000) Risk - (5,000) (3,000) Total - - (6,500) 1,000 Construct Shade Hangar 30+ - 1,300,000 - - - 1,300,000 Maintenance - - 13,000 26,000 39,000 Efficiency - (130,000) (130,000) (117,000) Total - (117,000) (104,000) (78,000) Construct Square Hangars 30+ 35,895 - - - 35,895 Maintenance - 359 718 1,077 1,436 1,795 Efficiency (3,590) (3,590) (3,231) (3,231) (2,872) Total (3,231) (2,872) (2,154) (1,795) (1,077) 182 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Proiects Years FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028.29 Totals Airport (Continued) Design Taxiway Golf 30+ - 215,500 - - - - 215,500 Maintenance - 2,155 4,310 6,465 8,620 Efficiency (21,550) (21,550) (19,395) (19,395) Risk - (21,550) (21,550) (19,395) (19,395) Total - (40,945) (38,790) (32,325) (30,170) Construct Taxiway Golf 30+ 987,600 987,600 - - 1,975,200 Maintenance - - 9,876 29,628 49,380 69,132 Efficiency - - (98,760) (197,520) (187,644) (177,768) Risk - (98,760) (197,520) (187,644) (177,768) Total - (187,644) (365,412) (325,908) (286,404) Design Taxiway Bravo Rehab 30+ - - - 230,000 230,000 Maintenance - - Efficiency - Risk Total - ReconstructAlphaApron 30+ 1,250,000 - - - - - 1,250,000 Maintenance - 12,500 25,000 37,500 50,000 62,500 Efficiency (125,000) (125,000) (112,500) (112,500) (100,000) Risk - (125,000) (125,000) (112,500) (112,500) (100,000) Total (237,500) (225,000) (187,500) (175,000) (137,500) Terminal Apron Expansion 30+ 1,200,000 - - 1,200,000 Maintenance - - 12,000 24,000 Efficiency - (120,000) (120,000) Risk - - (120,000) (120,000) Total - - (228,000) (216,000) Design NW Airport Access 30+ - - 250,000 - - 250,000 Maintenance - - 2,500 5,000 Efficiency - (25,000) (25,000) Risk - (25,000) (25,000) Total - (47,500) (45,000) Construct NW Airport Access 30+ - 3,000,000 - 3,000,000 Maintenance - - 30,000 Efficiency - - (300,000) Total - - (270,000) Building Department Truck 7 30,000 - - - - - 30,000 Maintenance - 1,500 3,000 4,500 6,000 7,500 Efficiency (3,000) (2,100) (1,200) (300) (600) Risk (3,000) (2,100) (1,200) (300) - Replacement (1,500) (1,800) (2,100) (2,400) (2,700) Total (6,000) (3,000) 3,000 4,200 Totals for All Years - (3,999,244) (5,279,167) (6,278,498) (6,185,919) (5,526,188) 57,241,554 183 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET] CmoF SEB�T�f HOME OF PELICAN ISLAND This Page Intentionally Left Blank Cm'oF SJE13AST�N HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2023-2024 SCHEDULES Draft as of September 13, 2023 185 CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET rnvoF SE T1 HOME OF PELICAN ISLAND This Page Intentionally Left Blank GENERALFUND PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27.28 FY 28.29 Property Taxes (5% Growth) 3.1956-65K (R/t3=2.6275 $ 4,602,933 $ 5,075,000 $ 6,460,718 $ 6,783,754 $ 7,122,942 $ 7,479,089 $ 7,853,044 $ 8,245,696 Franchise Fees (3.5%Growth) 1,571,571 1,830,600 1,851,500 1,916,303 1.983.373 2,052,791 2,124,639 2,199,001 Utility Service Tax (3.5% Growth)+36K 3,172,766 3,502,900 3,621,900 3,748,667 3,879,870 4,015,665 4,156.214 4,301,681 Intergovernmental (3.5% Growth) 4,046,494 3,911,100 4,076,638 4,219,320 4,366,997 4,519,841 4,678,036 4,841,767 Investment Income(2% Growth) 37,095 174,500 174,500 177,990 181,550 185.181 188,884 192,662 Other Revenue (2%Growth) 1,383,152 1,173,970 1,198,389 1,222,357 1,246,804 1,271,740 1.297,175 1,323,118 Charges to Cemetery 90,000 95,000 130,000 130,000 130,000 130,000 130,000 130,000 Transfers from Stormwater Revenue Fund 721 Transfers from Stormwater Construction Fund 47,173 Transfers from Golf Course Fund 35,000 35,000 80,000 150,000 100,000 100,000 Transfers from Building Fund 200 FEMA and State Reimbursements 146.677 72,435 - GENERAL FUND REVENUE $ 15,133,782 $ 15,870,505 $ 17,593,645 $ 18,348,390 $ 19,011,535 $ 19,754,308 $ 20,427,991 $ 21,233,925 Personnel (Insurance 10%, Pay Change 5%) $ 10,268,218 $ 10,670,917 $ 13,218,175 $ 13,959,599 $ 14,738,095 $ 15,555,515 $ 16,413.806 $ 17,315.011 Operating Expenditures (2 % Annual Increase) 2,824,607 3,249,270 3,477,016 3,546,556 3,617,487 3,689,837 3,763,634 3,838,907 Add Back Dock Insurance Policy + 5% Increases 54,000 56,700 59,535 62,512 65.637 68.919 Adjust CRA Contribution for Millage 20,325 21,341 22,408 23,529 24,705 25,940 Granicus Software 8,400 8,400 8,400 8,988 8,988 8,988 100th Anniversary 53,000 30,000 Sustainable Sebastian 10,000 10,000 10,000 10,000 10,000 10,000 Cut NeoGov Software (30.000) 30,000 30,000 Veteran's Memorial Work 15,000 Organizational Efficiency Program: Additional Staffing 260,000 $ 273,750 $ 288,188 $ 303,347 $ 319,264 $ 335,977 Strategic Planning 75,000 Added 2 Police Officers in 2025 $ 161.167 $ 171,452 $ 182.251 $ 193,590 $ 205,496 Total Operation and Maintenance $ 13.092,825 $ 14,048.187 $ 17,062,916 $ 18.067,514 $ 18,915,565 $ 19,835.978 $ 20,829,624 $ 21,809.239 City Manager Vehicle 35,137 Police Flooring 103 22,800 Police Personnel Equipment 32,555 67,964 29,260 34,800 8,500 8.500 8,600 8,500 K-9 Bile Suit 1,625 Police Investigative Equipment 3,593 11,682 11,500 Police Transport Trailer 3,036 Police COPE Trailer 4,000 Police Breaching Tool 1,051 Police Station Sign 7,500 Police Vehicles 103,584 Public Works Roads Sidewalks 75,000 75,000 75,000 75,000 75,000 75,000 Public Works Roads Equipment 24,678 78,000 Public Works Traffic Sensors 3,415 Public Works Crosswalk Flashing Beacon 14,999 Public Works Roads Vehicle 35,512 Public Works Sign Shop Truck 75,000 Public Works Fleet Diagnostic Scanners 13,800 Cemetery Equipment 806 - - Public Facilities Council Chambers Dias Chairs 7,000 - Public Facilities Maintenance Vehicle 63,000 45,000 Public Facilities Repairs 60,000 17,000 30,000 Public Facilities Stairwell Evacuation Chairs 3,105 Public Facilities Ice & Water Dispenser 5,234 Public Facilities City Hall Refrigerator 1,148 Public Facilities Maintenance Vehicles 46,726 Leisure Services Parks Equipment 26,239 70,835 23,000 28,000 22,000 20,000 Leisure Services Vehicles - 64,692 - 40,000 Leisure Services Easy Street Fountain Lights 6,962 Leisure Services Senior Center Carpet 10,500 Leisure Services Baseball Scoreboard 3,128 Leisure Services Parks Equipment/Vehicles 12,000 Leisure Services Barber Street Shed 15,000 Barber Street Football Goal Posts 7,000 Yacht Club Seawall Replacement 310,251 1,415 Yacht Club Interior Improvements 20,000 Community Development Vehicle - 25,027 Community Development Offices 88,500 Natural Vegetation/CID Demonstration 15,000 Airport Air Conditioner 3,643 Added Funds on JAG Grant 671 TOTAL EXPENDITURES FY 22 $ 13,593,567 TOTAL EXPENDITURES FY 23 $ 14,623,861 TOTAL EXPENDITURES FY 24 $ 17,538.176 TOTAL EXPENDITURES FY 25 $ 18,259.314 TOTAL EXPENDITURES FY 26 $ 18.999,065 TOTAL EXPENDITURES FY 27 $ 19.992,478 TOTAL EXPENDITURES FY 28 $ 20.935,124 TOTAL EXPENDITURES FY 29 $ 21,912,739 BEGINNING FUND BALANCE $ 6,689,795 $ 8,230,010 $ 9,476,654 $ 9,532,123 $ 9,621,200 $ 9,633,671 $ 9,395,500 $ 8,888,367 TOTAL REVENUES 15,133,782 15.870,505 17,593,645 18,348,390 19,011,535 19,754,308 20,427,991 21,233.925 TOTAL EXPENDITURES 13,593,567 14.623,861 17.538,176 _ 18,259,314 18,999,065 19,992,478 20,935.124 21.912.739 UNRESTRICTED RESERVE BALANCE PER CAFR $ 8,230,010 $ 9,476,654 $ 9,532,123 $ 9,621,200 $ 9.633,671 $ 9,395,500 $ _ 8,888,367 $ 8,209,553 Renewal and Replacement Reserve 275,000 275,000 275,000 275,000 275,000 275,000 275,000 275,000 Assigned Funds (Inventory, Prepaids & Receivables) 782,956 747,956 667,956 517,956 417,956 317,956 317,956 317,956 Reserve for Employee Final Payouts @25 % 3159.000 389,000 389 000 389,000 389,000 389 000 369.000 Available for Emergencies $ 7,172,054 $ 8,064,698 $ 8,200,167 $ 8,439,&4 $ 8,551:715 $ 8,413,544 $ 7,906.411 $ 7,227.597 Revenue vs Expenditures 1,540,215 1,246,644 55,469 89,077 12,471 (238,170) (507,133) (678,814) Mob AMERICAN RESCUE PLAN FUND PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27.28 FY 28.29 Fiscal Recovery Payments $ 1,666,064 $ - $ $ - $ - $ - $ - $ Investment Income 50,000 7,247 7,247 498 507 509 510 511 Total Revenues $ 1,716,064 7,247 7,247 498 507 509 510 511 Premium Payments: Essential Workers Pay/Benefits 481,011 Infrastructure Investment: Road Improvements 1,205,880 Originally Funded for $500,000. Gardenia Ditch Solution 3,844 746,156 Schumann Drive 44,120 Fund with DST - $750,000 in FY24-25 Concha Dam 700,000 Interest Expenditures: Artificial Reef Grants 2,500 Water Supply Work Plan 12,000 TOTAL EXPENDITURES FY21 TOTAL EXPENDITURES FY22 $ 484,855 TOTAL EXPENDITURES FY23 $ 2,710,656 TOTAL EXPENDITURES FY24 $ TOTAL EXPENDITURES FY25 $ TOTAL EXPENDITURES FY26 $ TOTAL EXPENDITURES FY27 $ - TOTAL EXPENDITURES FY28 $ - TOTAL EXPENDITURES FY29 $ " BEGINNING FUND BALANCE $ 1,667,677 $ 2,898,886 $ 195,477 $ 202,724 $ 203,222 $ 203,730 $ 204,238 S 204,748 TOTAL REVENUES 1,716,064 7,247 7,247 498 507 509 510 511 TOTAL EXPENDITURES 484,855 2,710,656 - - - - ENDING FUND BALANCE $ 2,898,886 $ 195,477 $ 202,724 $ 203,222 $ 203,730 $ 204,238 $ 204,748 $ 205,259 LOCAL OPTION GAS TAX FUND PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21.22 FY 22.23 FY 23.24 FY 24-25 FY 25.26 FY 26-27 FY 27.28 FY 28-29 Local Option Gas Taxes (+3.5% After 2023) $ 742,456 $ 738,000 $ 763,830 $ 790,664 $ 818,234 $ 846,872 $ 876.512 $ 907,190 FDOT Lighting Agreement (+3%) 14,528 14,964 15,413 15,875 16,351 16,842 17,347 17,808 Investment Income 5,107 5,345 3,238 4,521 3,116 3,209 4,831 7,409 Total Revenues $ 762.091 $ 758,309 $ 782,481 $ 810,060 $ 837,701 $ 867,013 $ 898,691 $ 932,467 R/R Crossing Maintenance $ 5,400 $ 5,901 $ 5,901 $ 5,001 $ 5,901 $ 5,901 $ 5,901 $ 5,901 Road Condition Assessment- Each 3 Years w/10% 28.500 6,400 37,200 41,010 Total Operational and Maintenance $ 33,900 $ 11,301 $ 5,901 $ 5.901 $ 43,191 $ 5,9D1 $ 5,901 $ 46,920 Debt Payment- Final FY22-23 242,801 122,174 Portable Traffic Analyzers (2) 4,870 street Major Repair and Reconstruction - 984,158 533,423 1,000,840 772.192 589,552 392,611 417,500 Sidewalk ConstructiordRepsir 19.124 75,000 TOTAL EXPENDITURES FY22 $ 300,605 TOTAL EXPENDITURES FY23 $ 1.192,633 TOTAL EXPENDITURES FY24 $ 539,324 TOTAL EXPENDITURES FY25 $ 1,106,741 TOTAL EXPENDITURES FY26 $ 815,383 TOTAL EXPENDITURES FY27 $ 575.453 TOTAL EXPENDITURES FY28 $ 398,512 TOTAL EXPENDITURES FY29 $ 464,420 BEGINNING FUND BALANCE 238,643 700,039 266,715 600,871 214,09D 236,409 527,969 1,028,148 BUDGET RESERVE -5%OF REVENUE 37,123 36,900 38,192 39,528 40,912 42,344 43.826 45,360 UNRESTRICTED RESERVE BALANCE $ 201,520 $ 663,130 $ 227,523 $ 469,343 $ 173,179 $ 194,065 $ 484,144 $ 982,768 TOTAL REVENUES 762,091 758,300 782,481 810,960 837,701 867,013 808,691 932,407 TOTAL EXPENDITURES+TRANSFERS 300,695 1.192,633 639,324 1,105,741 815,383 575,453 308,512 464,420 ENDING FUND BALANCE $ 662,916 $ 228,816 $ 470,680 $ 174,502 $ 195,497 $ 485,626 $ 984,322 $ 1,450,835 Paving Program Needs Per Study: Major Repair 579,579 603,020 1.026,589 681,359 426,342 483.585 1,039,469 1,000,000 5,839,943 Preservation 275,164 247.583 307,616 619,446 410.994 270.605 252,834 2501000 2.634,242 Totals 854,743 850,603 1,334,205 1,300.805 837.336 754,190 1,292,303 1,250,000 8,474.185 Swale Work 395,626 133,186 979.381 1,008,803 735,884 833,180 714,440 837,500 5,638,000 Deferred Amount of Major Repair Work Deferred Amount of Preservation Work Adjusted Totals 1,250,369 983,789 2,313,586 2,309,608 1,573,220 1,587,370 2,006,743 2,OB7,500 14,112,185 Funding by: ARPA - Major Repair Only 847,843 402,157 - 1,250.000 DST Major Repair+Swales" 1,780,163 1,209,768 801,028 1,017,818 1,614,132 1,670,000 8,092.909 Local Option Gas Tax "' 402,526 581,632 533,423 1,099,840 772.192 569,552 392.611 417,500 4,769,276 Totals 1,250,369 983,789 2,313,586 2,309,608 1,573,220 1,587,370 2,006,743 2,087,500 14,112,185 "'Swales proportioned based on each year's spending DISCRETIONARY SALES TAX FUND (DST) PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 DST Revenue (3.5% Growth) $4,711,995 $ 4,947,000 $5,120,145 $ 5,299,350 $ 5,484,827 $ 5,676,796 $ 5,875,484 $ 6,081,126 Principal on $285,000 Airport Loan 09/29/08 7,570 7,873 10,188 10,596 11,019 11,460 11,919 11,919 Interest from $285,000 Airport Advance 10,430 10,127 9,812 9,404 8,981 8,540 8,081 8,081 Principal on $267,511 Airport Loan 01/05/11 8,189 8,517 8,858 9,212 9,580 11,964 12,442 12,442 Interest from $267,511 Airport Advance 10,311 9,983 9,642 9,288 8,920 8,536 8,058 8,058 Investment Income 2,849 65,000 13,460 7,753 9,672 10,766 14,770 20,716 DST PROJECTED REVENUE $4,751,344 $ 5,048,500 $5,172,105 $ 5,345,603 $ 5,532,999 $ 5,728,063 $ 5,930,754 $ 6,142,343 Stormwater Debt $ 220,605 $ - $ - $ - $ $ $ - $ - Server/Host Update - Vx Rail Lease 43,195 43,195 43,195 45,355 45,355 45,355 45,355 45,355 Sidewalk Assurance System 50,000 Cyber Security Features 30,000 Email Archive System 36,475 Backup System Update 40,000 City Computers 24,038 76,108 45,000 35,000 45,000 35,000 45,000 35,000 COSty Equipment 9,582 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Phone System 82,727 1,080 Network Infrastructure 9,923 50,077 30,000 30,000 30,000 30,000 30,000 30,000 Public Works Compound Firewall 75,000 Over -the -Air Connections 29,673 Core and Remote Switches 60,000 Security Cameras at Parks 26,036 30,000 Scale Computing Platform 113,876 CAD/RMS System Update 112,069 90,631 60,775 60,775 60,775 60,775 60,775 60,775 Police Vehicle/Body Cameras 78,583 88,183 88,776 88,776 93,776 93,776 93,776 93,776 Police Vehicles -2Added @65K 341,386 797,730 620,431 485,383 373,152 391,809 411,400 431,970 Firing Range - 25% Matching Funds 1,250,000 Road Patrol Armored Vehicle 310,000 Police COPE Trailer 91 28,695 Police Utility Vehicle 24,540 Evidence Compound Work 4,525 44,120 Street Major Repair + 60% Swale Work 1,780,163 1,209,768 801,028 1,017,818 1,614,132 1,670,000 Roads Division Wheel Loader - 203,306 Roads Division Bucket Truck 158,219 Roads Division Dump Truck 184,500 Brush Truck for Roads Dept. 121,543 Paveway System on Highway 1 480,105 Railroad Crossing Sidewalk 90,000 Sidewalk Fronting Davita Dialysis 200,000 Facilities Maintenance Truck 61,225 Public Facilities Compound 5,999,334 134,328 Public Facilities Compound Shade Structure 2,493 Emergency Generators 200,000 Air Conditioner Replacement 25,000 25,000 30,000 30,000 35,000 35,000 40,000 Splash Pad Replacement 1,000,000 Friendship Park Baseball Field Improvements 25,000 25,000 Park Signage 4,400 Fisherman's Landing Dock (FIND Grant) 250,000 CDBG Sidewalks 7,151 Tree Protection/Riverview Area Improvemen 20,694 73,591 Riverview Park Master Plan Project 500,000 500,000 Riverview Park Event Center 1,000,000 Schumann Drive (Was ARPA Funded) 705,880 Stormwater Bulldozer 136,976 Stormwater Facility Pump 60,000 Rubber Tire Excavator 375,000 Brush Truck 122,000 Backhoe 170,000 Sliplining or Pipe Replacement 400,000 Canal Restoration 500,000 500,000 Tulip Road Crossing 250,000 Bayfront Road Crossing 250,000 Ocean Cove 350,000 Stormwater Master Plan 270,513 69,625 Stonecrop Drainage - Phase II + Upstream 1,823,904 305,000 77,500 86,250 Airport Terminal Expansion 240,000 Construction of Hangar "D" 271,305 95,358 Construct Square Hangars - 314,000 35,895 Engineer and Construct Shade Hangar 39,757 260,000 Establish Sewer Services 176,647 103,260 Design NW Airport Access 50,000 Construct NW Airport Access 600,000 Reconstruct Runway 05-23 2,585 170,362 Reconstruct Alpha Apron 250,000 Design Taxiway Bravo 11,500 Design Taxiway Golf on Runway 13-31 43,100 Construct Taxiway Golf on Runway 13-31 197,520 197,520 TOTAL EXPENDITURES 7,980,499 7,376,825 4,491,235 5,001,557 4,029,106 3,450,783 2,950,438 2,444,876 BEGINNING FUND BALANCE $6,104,743 $ 2,859,829 $ 515,114 $ 1,195,985 $ 1,540,031 $ 3,043,924 $ 5,321,203 $ 8,301,519 BUDGET RESERVE - 5% OF REVENUE 235,600 247,350 256,007 264,968 274,241 283,840 293,774 304,056 RESERVE FOR ADVANCES 502,748 486,358 467,312 447.504 426,905 403,481 379,120 354,759 UNRESTRICTED RESERVE BALANCE $5,366,395 $ 2,126,121 $ (208,205) $ 483,513 $ 838,884 $ 2,356,603 $ 4,648,309 $ 7,642,704 TOTAL REVENUES - Excluding Principal 4,735,585 5,032,110 5,172,105 5,345,603 5,532,999 5,728,063 5,930,754 6,142,343 TOTAL EXPENDITURES 7,980,499 7,376,825 4,491,235 5,001,557 4,029,106 3,450,783 2,950,438 2,444,876 ENDING FUND BALANCE $'2,121,481 $ ('218,b94) $ 4I2,M) $ 821,009 $ 2,342,/!/ $ 4,W3,882 $ 1,628,62b $ 11,340,111 Cash on Hand $ 2,357,081 $ 28,756 $ 728,673 $ 1,092,527 $ 2,617,019 $ 4,917,722 $ 7,922,399 $ 11,644,227 Advances to Other Funds - Balance After FY 28-29: $285,000 Airport Advance 09/29/08 178,198 $267,511 Airport Advance 01/05/11 154,071 190 RIVERFRONT CRA FUND PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22.23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28.29 Tax Increment from City (5% Growth) $ 192,832 $ 195,885 $ 223,569 $ 234,747 $ 246,485 $ 258,809 $ 271,750 $ 285,337 Tax Increment from County 192,832 195.885 248,196 260,606 273,636 287.318 301,684 316,768 Correction to County for FY21-22 + FY22-23 78,190 Rents 36,704 36,000 16,500 - - FIND Grant 60,000 250,000 250.000 250,000 Investment Income 5,814 17,800 11,950 14,549 11,291 11,693 12,445 13,619 PROJECTED REVENUE $ 428,182 $ 523,760 $ 560.215 $ 759,902 $ 781.412 $ 807,820 $ 585,878 $ 615,724 Fagade/Sign Improvement Program 8,049 31,951 40,000 40,000 40,000 40,000 40,000 40,000 Sewer Connection Program 11,190 5,000 Special Events 45,369 50,000 - - - Operating Expenditures 238,551 201,046 271,370 218,949 221,037 223,188 226,051 228,333 Wayfinding Signage 15,266 Working Waterfront Improvements - 50,000 120,000 500,000 500,000 500,000 Kiosk Signs 15,000 Sewer Conversion Study 23,116 Central Avenue Catalyst Site 500,000 TOTAL EXPENDITURES FY22 $ 341,541 TOTAL EXPENDITURES FY23 $ 352,997 TOTAL EXPENDITURES FY24 $ 431,370 TOTAL EXPENDITURES FY25 $ 758,949 TOTAL EXPENDITURES FY26 $ 761.037 TOTAL EXPENDITURES FY27 $ 763,188 TOTAL EXPENDITURES FY28 $ 766,051 TOTAL EXPENDITURES FY29 $ 268,333 BEGINNING FUND BALANCE $ 541,244 $ 627,885 $ 798,648 $ 927,493 $ 928,446 $ 948,820 $ 993,452 $ 813,279 BUDGET RESERVE - 5% OF TAX INCREMENT 19,283 19,589 23,588 24,768 26,006 27,306 28,672 30,105 UNRESTRICTED RESERVE BALANCE $ 521,961 $ 608,296 $ 775,060 $ 902,725 $ 902,440 $ 921,514 $ 964,781 $ 783,174 ANNUAL REVENUES 428,182 523,760 560,215 769,902 781,412 807,820 585,878 615,724 ANNUAL EXPENDITURES 341,541 352,997 431,370 758,949 761,037 763,188 766,051 268,333 ENDING FUND BALANCE 608,602 4• 779,059 1 903,905 1 903,678 1- 922,814 c 966,146 c., 784,607 $ 1,130,565 Detail on Operatina Expenditures: Indian River County Tax Assessor $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Audit Fees 5,000 5,000 4,000 4,000 4,000 4,000 4,000 4,000 City of Sebastian Administration 92,655 62,431 67,573 69,600 71,688 73,839 76,054 78,336 Landscaping 97,842 99,942 99,942 99,942 99,942 99,942 99,942 99,942 Working Waterfront Maintenance (Flooring) 11,685 10,000 12,750 10,000 10,000 10,000 10,000 10,000 Other Facility Maintenance - Crab E Bills 19,044 10,000 20,000 20,000 20,000 20,000 20,000 20,000 Design Fish MarkettMuseum 50,000 Submerged Land Leases 4,429 5,146 6,000 4,302 4,302 4,302 4,950 4,950 Travel - 511 1,200 1,200 1,200 1,200 1,200 1,200 Training and Education 395 395 1,800 1,800 1,800 1,800 1,800 1,800 Legal Advertisements 123 - 300 300 300 300 300 300 Special District State Fee 175 175 175 175 175 175 175 175 Florida Redevelopment Association Dues 620 620 620 620 620 620 620 620 Landfill Fee for Fisherman's Landing 1,583 1,827 2,010 2,010 2,010 2,010 2,010 2,010 Total Operating Expenditures $ 238,551 $ 201,046 $ 271,370 $ 218,949 $ 221,037 $ 223,188 $ 226,051 $ 228,333 191 PARKING IN LIEU OF FUND PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Payments in Lieu of Parking $ 16,828 $ 4,128 $ 4,128 $ 3,532 $ 2,340 $ 2,340 $ 1,140 Investment Income 742 178 187 196 203 208 213 PROJECTED REVENUE $ 17,570 $ 4,306 $ 4,315 $ 3,728 $ 2,543 $ 2,548 $ 1,353 Expenditures: None Programmed PROJECTED DISBURSEMENTS $ - $ - $ - $ - $ - $ - $ - NONEXPENDABLE TRUST FUND: BEGINNING FUND BALANCE $ 71,578 $ 89,148 $ 93,454 $ 97,769 $ 101,497 $ 104,040 $ 106,588 REVENUES 17,570 4,306 4,315 3,728 2,543 2,548 1,353 EXPENDITURES - - - - - - - ENDING FUND BALANCE $ 89,148 $ 93,454 $ 97,769 $ 101,497 $ 104,040 $ 106,588 $ 107,941 Notes: Crab Stop Paid Off 5/21/2021 Was $250/month 807 Indian River Drive from 8/01/21 to 7/01/31 Q 95 1,140 1,140 1,140 1,140 1,140 1,140 River Park Plaza 100 1,200 1,200 1,200 1,200 1,200 - 1201 Indian River Drive Sebastian Investment Gr 12,800 - - - - - - Compasion Healthcare 149 1,788 1,788 1,192 - - - 13,144 4,128 4,128 3,532 2,340 2,340 1,140 192 RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Recreation Impact Fees $ 179,400 $ 179,400 $ 179,400 $ 179,400 $ 179,400 $ 179,400 $ 179,400 $ 179,400 Investment income 2,641 20,413 18,903 10,318 15,804 18,564 21,463 26,506 PROJECTED REVENUE $ 182,041 $ 199,813 $ 198,303 $ 189,718 $ 195,204 $ 197,964 `; 200,863 $ 205,906 Park Improvements $ 8,959 $ 15,974 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Park Identification Signage 23,425 - Barber Street Baseball Dugouts 15,791 Barber Street Baseball Backstops - 75,000 Playground Improvements 73,101 104,026 350,000 60,000 120,000 120,000 80,000 - Swing/Bench Park at Harbor Lights 35,000 TOTAL EXPENDITURES FY 22 $ 121,276 TOTAL EXPENDITURES FY 23 $ 230,000 TOTAL EXPENDITURES FY 24 $ 370,000 TOTAL EXPENDITURES FY 25 $ 80,000 TOTAL EXPENDITURES FY 26 $ 140,000 TOTAL EXPENDITURES FY 27 $ 140,000 TOTAL EXPENDITURES FY 28 $ 100,000 TOTAL EXPENDITURES FY 29 $ 20,000 BEGINNING FUND BALANCE $ 257,786 $ 318,551 $ 288,364 $ 116,667 $ 226,385 $ 281,589 $ 339,554 $ 440,416 TOTAL REVENUES 182,041 199,813 198,303 189,718 195,204 197,964 200,863 205,906 TOTAL EXPENDITURES 121,276 230,000 370,000 80,000 140,000 140,000 100,000 20,000 ENDING FUND BALANCE $ 318,551 $ 288,364 $ 116,667 $ 226,385 $ 281.589 $ 339,554 $ 440,416 $ 626,322 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 BEGINNING FUND BALANCE: Zone A $ 44,549 $ 79,277 $ 84,123 $ 28,396 $ 57,167 $ 27,417 $ 55,483 $ 85,249 Zone B 55,488 20,521 (23,635) (25,124) (9,785) 7,093 (34,878) (99,522) Zone C 57,857 41,670 2,151 21,108 (709) (24,442) 10,263 47,228 Zone D 99,891 177,082 225,726 92,286 179,712 271,522 308,686 407,461 All Zones $ 257,786 $ 318,551 $ 288,364 S 116,667 5 226,385 $ 281,589 S 339,554 S 440,416 Recreation Impact Fees Zone A 31,259 31,259 31,259 31,259 31,259 31,259 31,259 31,259 Zone B 22,561 22,561 22,561 22,561 22,561 22,561 22,561 22,561 Zone C 41,316 41,316 41,316 41,316 41,316 41,316 41,316 41,316 Zone D 84,264 84,264 84,264 84,264 84,264 84,264 84,264 84,264 All Zones $ 179,400 179,400 $ 179,400 5 179,400 179,400 5 179,400 5 179,400 S 179,400 Investment Income Zone A $ 456 $ 5,080 $ 5,515 $ 2,511 $ 3,991 $ 1,808 $ 3,507 $ 5,131 Zone B 568 1,315 (1,549) (2,222) (683) 468 (2,205) (5,990) Zone C 593 2,670 141 1,867 (49) (1,611) 649 2,842 Zone D 1,023 11,347 14,797 8,162 12,546 17,901 19,512 24,522 All Zones $ 2,641 $ 20,413 S 18,903 $ 10,318 $ 15,804 $ 18,564 $ 21,463 $ 26,506 Transfers: Zone A $ (3,012) $ 31,494 $ 92,500 $ 5,000 $ 65,000 $ 5,000 $ 5,000 $ 5,000 Zone B 58,096 68,032 22,500 5,000 5,000 65,000 85,000 5,000 Zone C 58,096 83,507 22,500 65,000 65,000 5,000 5,000 5,000 Zone D 8,096 46,968 232,500 5,000 5,000 65,000 51000 5,000 All Zones $ 121,276 $ 230,000 5 370,000 $ 80,000 $ 140,000 5 140,000 5 100,000 $ 20,000 Ending Balances: Zone A $ 79,277 $ 84,123 $ 28,396 $ 57,167 $ 27,417 $ 55,483 $ 85,249 $ 116,639 Zone 20,521 (23,635) (25,124) (9,785) 7,093 (34,878) (99,522) (87,951) Zone C 41,670 2,151 21,108 (709) (24,442) 10,263 47,228 86,387 Zone D 177,082 225,726 92,286 179,712 271,522 308,686 407,461 511,247 All Zones 318,551 $ 288,364 S 116,667 $ 226,385 3 281,589 $ 339,554 $ 440,416 $ 626,322 7 Year FY 23 7 Year Income Ending Income Thru FY22 Balances Thru FY23 251,475 84,123 207,158 Proves We are Spending Income Received Within Past 7 Years. 179,012 (23,635; 172,798 197,364 2,151 226,031 444,522 225,726 481,986 193 Stormwater Fees (F- Investment Income TOTAL REVENUE FUND REVENUE Personnel Operating Accounts Landscaping Contract NPDES 5 Year Permit Total Operational and Maintenance Walk Behind Concrete Saw Concrete Saw SW-616 4X4 2006 Pickup Replacement Laser Kabota Aquatic Bucket Aeration Fountains Lowboy Tractor & Trailer Transfers Out to Stormwater Projects Fund TOTAL REVENUE FUND EXPENDITURES BEGINNING FUND BALANCE BUDGET RESERVE - 5% OF FEES UNRESTRICTED RESERVE BALANCE ANNUAL REVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE Transfers In from Stormwater Revenue Fund Applied from Prior Year Balances Transfers In from Discretionary Sales Tax Fund American Rescue Plan Grants TOTAL PROJECT REVENUE Stonecrop Drainage DSTIFEMA Stormwater Master Plan Tulip Habitat Mini Excavator Roadway Swale/Culvert Work Roadway Swale/Culvert Work DST Sliplining or Pipe Replacement Canal Restoration DST Tulip Road Crossing DST Bayfront Road Crossing DST Ocean Cove DST Gardenia/Evemia Ditch ARPA Concha Dam ARPA TOTAL PROJECT EXPENDITURES STORMWATER UTILITY REVENUE FUND PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 $ 1,952,168 $ 1,926,000 $ 1,926,000 $ 2,311,200 $ 2,311,200 $ 2,311,200 $ 2,311,200 $ 2,311,200 21,527 40,000 40,583 34,130 35,557 33,043 29,327 24,219 $ 1,973,695 $ 1,966,000 $ 1,966,583 $ 2,345,330 $ 2,346,757 $ 2,344,243 $ 2,340,527 $ 2,335,419 $ 666,255 $ 764,985 $ 971,620 $ 1,020,201 $ 1,071,211 $ 1,124,772 $ 1,181,010 $ 1,240,061 396,103 467,940 632,367 632,367 632,367 632,367 632,367 632,367 421,742 622,342 607,345 607,345 607,345 607,345 607,345 607,345 7,988 7,988 $ 1,484,100 $ 1,863,255 $ 2,211,332 $ 2,259,913 $ 2,310,923 $ 2,364,484 $ 2,428,710 $ 2,479,773 10,000 1,555 36,938 2,389 2,549 3,550 6,962 5,300 123,622 111,661 361,192 165,000 182,000 200,000 220,000 242,000 266,000 $ 1,734,833 $ 2,268,240 $ 2,386,332 $ 2,441,913 $ 2,510,923 $ 2,584,484 $ 2,670,710 $ 2,745,773 1,718,263 $ 1,957,125 $ 1,654,885 $ 1,235,136 $ 1,138,553 $ 974,387 $ 734,146 $ 403,963 97,608 96,300 96,300 115,560 115,560 115,560 115,560 115,560 $ 1,620,655 $ 1,860,825 $ 1,558,585 $ 1,119,576 $ 1,022,993 $ 858,827 $ 618,586 $ 288,403 1,973,695 1,966,000 1,966,583 2,345,330 2,346,757 2,344,243 2,340,527 2,335,419 1,734,833 2,268,240 2,386,332 2,441,913 2,510,923 2,584,484 2,670,710 2,745,773 $ 1,859,517 $ 1,558,585 $ 1,138,836 $ 1,022,993 $ 858,827 $ 618,586 $ 288,403 $ (121,951) STORMWATER UTILITY PROJECTS FUND PROJECTED BALANCES FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 $ 111,661 $ 361,192 $ 165,000 $ 182,000 $ 200,000 $ 220,000 $ 242,000 $ 266,000 $ 229,949 $ 584,832 $ 865,146 $ 500,000 $ 555,000 $ 327,500 $ 436,250 $ 1,450,000 4,416 12,095,440 11,000,000 915,000 232,500 258,750 $ 2,380,858 $ 13,321,778 $ 11,665,000 $ 1,662,000 $ 760,000 $ 915,000 $ 242,000 $ 266,000 $ 5,888 $ 1,460,586 680,275 69,625 16,073 66,837 208,657 244,695 165,000 11,500,000 11,500,000 $ 1,220,000 $ 310,000 $ 345,000 182,000 200,000 220,000 250,000 250,000 - 350,000 242,000 266,000 750,000 700,000 $ 2,380,858 $ 13,321,778 $ 11,665,000 $ 1,652,000 $ 760,000 $ 915,000 $ 242,000 $ 266,000 194 CEMETERY TRUST FUND PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Lot Sales $ 164,032 $ 165,000 $ 165,000 $ 165,000 $ 165,000 $ 165,000 $ 165,000 Interest Income 8,637 9,419 10,050 8,755 8,294 8,683 8,240 PROJECTED REVENUE $ 172,669 $ 174,419 $ 175,050 $ 173,755 $ 173,294 $ 173,683 $ 173,240 Expended from Permanent Endowment: Cemetery Equipment (Mowers) - - 14,000 - - - 16,000 Cemetery Pickup Truck 40,000 Dump Trailer 13,000 Second Irrigation Pump and Well 10,000 40,000 Cemetery Grounds Improvements 165,000 - - - - Replace Chain Link Fencing 9,235 Cemetery Signage 6,457 General Fund Transfer for Operations 90,000 95,000 130,000 130,000 130,000 130,000 130,000 TOTAL OPERATIONAL EXPENDITURES $ 96,457 $ 104,235 $ 319,000 $ 130,000 $ 130,000 $ 223,000 $ 146,000 Expended from Non -Endowed (Capital): Columbariums 95,000 PROJECTED CAPITAL DISBURSEMENTS - - - 95,000 - - - TOTAL PROJECTED DISBURSEMENTS $ 90,000 $ 95,000 $ 130,000 $ 225,000 $ 130,000 $ 130,000 $ 130,000 PERMANENT ENDOWMENT: BEGINNING FUND BALANCE $ 623,750 $ 609,309 $ 587,574 $ 351,074 $ 303,574 $ 256,074 $ 115,574 ANNUAL REVENUES 82,016 82,500 82,500 82,500 82,500 82,500 82,500 ANNUAL EXPENDITURES & TRANSFERS (96,457) (104,235) (319,000) (130,000) (130,000) (223,000) (146,000) ENDING FUND BALANCE $ 609,309 $ 587,574 $ 351,074 $ 303,574 $ 256,074 $ 115,574 $ 52,074 NON -ENDOWED (Capital) BEGINNING FUND BALANCE $ 346,577 $ 437,230 $ 529,148 $ 621,699 $ 617,954 $ 708,748 S 799,931 ANNUAL REVENUES 90,653 91,919 92,550 91,255 90,794 91,183 90,740 ANNUAL EXPENDITURES - - - 95,000) - - ENDING FUND BALANCE $ 437,230 $ 529,148 $ 621,699 $ 617,954 $ 708,748 $ 799,931 $ 890,670 TOTAL ENDING BALANCE OF TRUST FUND $ 1,046,538 $ 1,116,722 $ 972,772 $ 921,527 $ 964,821 $ 915,504 $ 942,744 195 GOLF COURSE FUND PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Charges for Services $ 1,627,040 $ 1,756,211 $ 1,765,985 $ 1,774,815 $ 1,783,689 $ 1,792,607 $ 1,801,570 Proshop Sales 105,000 123,223 125,000 125,000 125,000 125,000 125,000 Rents 30,000 30,000 30,000 30,000 30,000 30,000 30,000 Other Revenue 9,547 8,223 4,260 4,260 4,260 4,260 4,260 FEMA and State Reimbursements - 77,472 Insurance Proceeds - 48,342 Sale of Carts or Equipment - 160,360 - - - - - Investment Income 1,160 13,200 13,200 1,811 1,764 1,786 1,804 PROJECTED REVENUE $ 1,772,747 $ 2,217,031 $ 1,938,445 $ 1,935,886 $ 1,944,713 $ 1,953,653 $ 1,962,634 Personnel (5.0% per year on Full-time) $ 402,598 $ 431,430 $ 508,795 $ 523,280 $ 538,490 $ 554,460 $ 571,229 Operating Costs 813,080 998,555 1,009,648 1,009,648 1,009,648 1,009,648 1,009,648 Proshop Cost of Sales 65,000 90,000 95,000 90,000 95,000 90,000 95,000 Airport Rent 106,135 106,370 106,370 106,370 106,370 106,370 106,370 Capital Lease Principal - Golf Carts - Up 28% 50,801 - - - - _ _ Capital Lease Interest - Golf Carts - Up 30% 890 - - - - _ _ Golf Cart Purchase 528,640 Insured Damage to Irrigation System 21,097 Repay $500K General Fund Cash Flow Loans 35,000 35,000 80,000 150,000 100,000 100,000 Repay $559,684 Building Fund Cash Flow Loans 59,684 Equipment 3,500 Ice Machine 7,889 10,000 Rehab Parking Lot 5,000 Ditch #15 Improvements 20.000 Golf Shop Carpet 3,800 Range Netting 88,826 Club House Doors 35,000 Golf Bunker Renovations 50,000 50,000 50,000 50,000 50,000 Interest Payment to Building Fund 5,138 5,331 5,012 4,689 4,365 4,037 3,705 Principal Payment to Building Fund 30,947 32,065 32,386 32,706 33,032 33,360 33,692 TOTAL FY 22 $ 1,534,589 TOTAL FY 23 $ 2,345,203 TOTAL FY 24 $ 1,929,511 TOTAL FY 25 $ 1,966,693 TOTAL FY 26 $ 1,936,905 TOTAL FY 27 $ 1,947,875 TOTAL FY28 $ 1,939,328 TOTAL FY 29 BEGINNING UNRESTRICTED RESOURCES $ 7,757 $ 245,915 $ 117,743 $ 126,677 $ 95,869 $ 103,677 $ 109,455 TOTAL REVENUES 1,772,747 2,217,031 1,938,445 1,935,886 1,944,713 1,953,653 1,962,634 TOTAL OPERATING FUND EXPENDITURES r1,534,589, (2,345,203) +:1,929,51V (1,966,693, ,1,936,905:: 1,947,875) (1,939,328) ENDING UNRESTRICTED RESOURCES $ 245,915 $ 117,743 $ 126,677 $ 95,869 $ 103,677 $ 109,455 $ 132,761 196 OPERATING FUND: Pickle Ball Courts Rents Public Works Compound Rental Golf Course and IGM Maintenance Rents Facilities Maintenance Rents Police Storage Area Other Rents (With Hangar D) FEMA and State Reimbursements Sale of Fixed Assets Investment Income Other Revenue Transfer from General Fund PROJECTED REVENUE Personnel Operating Costs General Fund Management Fee Air Conditioners Mailbox Debris Blower Equipment Airport Maintenance Equipment Airport Backhow Loader Airport Tractor/Mower Deck Airport Netting Transfer to Airport Construction Fund Repayment of DST Advances and Interest TOTAL FY 22 TOTAL FY 23 TOTAL FY 24 TOTAL FY 25 TOTAL FY 26 TOTAL FY 27 TOTAL FY 28 TOTAL FY 29 BEGINNING RESOURCES TOTAL REVENUES TOTAL EXPENDITURES+DEBT+TRANSFERS ENDING UNAPPROPRIATED RESOURCES CAPITAL FUND: BEGINNING RESOURCES Grants Private Funding Transfers from Airport Revenue Transfers from General Fund Transfers from DST Rescue Grant Expenditure Security Cameras Aircraft Wash Rack Airport Equipment Shelter Hangar C Office Improvements Hangar D Square Hangars Shade Hangars Runway 10-28 and Taxiway Bravo Markings Rehab Runway 05/23 Reconstruct Apron Alpha Taxi Lane Alpha Construction Taxiway Golf Design Taxiway Golf Construction Taxiway Bravo Design Terminal Apron Expansion Design NW Airport Access Construct NW Airport Access Establish Sewer Service ENDING RESOURCES Hangar A $285K DST Advance in 2008 Hangar B $290K DST Advance in 2011 AIRPORT FUND PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 $ 6,795 $ 6,795 $ 6,795 $ 6,795 $ 6,795 $ 6,795 $ 6,795 $ 6,795 14,215 56,365 56,860 56,860 56,860 56,860 56,860 56,860 106,135 106,864 106,864 106,864 106,864 106,864 106,864 106,864 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 576 576 576 576 576 576 576 576 380,099 413,765 485,540 541,340 541,340 541,340 541,340 541,340 32,230 11,834 18,934 - - - - - 720 10,200 10,750 1,064 958 1,042 1,016 1,114 85,690 85,145 85,185 85,185 85,185 85,185 85,185 85,185 3,643 - - - - $ 615,707 $ 736,874 $ 758,570 $ 804,684 $ 804,578 $ 804,662 $ 804,636 $ 804,734 130,481 187,480 206,415 212,607 218,986 225,555 232,322 239,292 191,480 243,802 386,411 398,003 409,943 422,242 434,909 447,956 104,041 98,374 105,057 108,209 111,455 114,799 118,243 121,790 3,643 1,920 9,479 29,043 35,000 9,000 65,000 80,000 30,000 36,834 72,053 76,707 - - 25,000 10,000 - - 36,500 36,500 38,500 38,500 38,500 40,500 40,500 40,500 $ 569,161 $ 689,176 $ 851,383 $ 766,319 $ 833,884 $ 813,096 $ 890,973 $ 849,538 $ 456,574 $ 503,120 $ 550,818 $ 458,005 $ 496,369 $ 467,063 $ 458,630 $ 372,293 615,707 736,874 758,570 804,684 804,578 804,662 804,636 804,734 569,161 i ;689,176 851,383; 766,319) (833,884; .813,096! (890,973) (849,538) $ 503,120 $ 550,818 $ 458,006 $ 496,369 $ 467,06A $ 458,630 $ 372,293 $ 327,489 $ (10,724) $ 4,238,544 72,053 19,723 490,294 32,000 24,000 4,858,208 1,000,000 962,480 1,930,080 1,200,000 2,400,000 80,000 - 76,707 - 25,000 10,000 - 611,264 285,895 240,620 457,520 290,000 600,000 - 400,000 1,500,568 76,707 965,420 1,570,000 35,895 43,179 2,500 3,407,645 1,250,000 668,083 215,500 987,600 1,628,043 $ 254,396 $ $ 249,575 $ 128,648 246,523 $ 241,058 $ 236,335 $ 232,200 $ 218,500 11,500 125,000 50,000 1,300,000 987,600 230,000 1,200,000 250,000 3,000,000 225,739 $ 214,720 $ 203,260 $ 191,341 $ 179,422 222,988 $ 213,408 $ 201,444 $ 189,002 $ 176,560 197 BUILDING FUND PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Operating Revenue (No Growth) $1,229,100 $ 999,350 $ 1,072,150 $ 1,072,150 $ 1,072,150 $ 1,072,150 $1,072,150 $ 1,072,150 Other Revenue 3,200 2,500 3,000 3,000 3,000 3,000 3,000 3,000 Principal on Golf Course Irrigation Loan 30,947 31,352 32,386 32,706 33,032 33,360 33,692 34,027 Interest on Golf Course Irrigation Loan 5,138 4,857 5,012 4,285 4,365 4,037 3,705 3,370 Payment on Golf Course Cash Flow Loan 59,684 100,000 Investment Income 3,654 37,000 37,000 3,536 3,025 2,410 1,686 952 PROJECTED REVENUE $ 1,272,039 $ 1,075,059 $ 1,149,548 $ 1,115,677 $ 1,115,572 $ 1,114,957 $ 1,173,917 $ 1,213,499 Front Counter Renovations 116,000 Personnel 718,945 Operating Costs 213,051 TOTAL FY 22 $ 1,047,996 Personnel 793,935 Operating Costs 193,591 Front Counter Renovations 71,735 TOTAL FY23 $ 1,059,261 Personnel 1,104,265 Operating Costs 242,394 Replacement Truck 30,000 TOTAL FY 24 $ 1,376,659 Personnel 1,159,478 Operating Costs 242,394 TOTAL FY 25 $ 1,401,872 Personnel 1,217,452 Operating Costs 242,394 TOTAL FY 26 $ 1,459,846 Personnel 1,278, 325 Operating Costs 242,394 TOTAL FY 27 $ 1,520,719 Personnel 1,342,241 Operating Costs 242,394 TOTAL FY 28 $ 1,584,635 Personnel 1,409,353 Operating Costs 242,394 TOTAL FY 29 $ 1,651,747 BEGINNING RESOURCES $ 1,429,964 $ 1,654,006 $ 1,669,804 $ 1,442,693 $ 1,156,498 $ 812,224 $ 406,463 $ (4,255) TOTAL REVENUES 1,272,039 1,075,059 1,149,548 1,115,677 1,115,572 1,114,957 1,173,917 1,213,499 EXPENDITURES+DEBT+TRANSFERS 1,047,996 1,059,261 1,376,659 1,401,872 1,459,846 1,520,719 1,584,635 1,651,747 ENDING UNRESTRICTED RESOURCES $ 1,654,006 $ 1,669,804 $ 1,442,693 $ 1,156,498 $ 812,224 $ 406,463 $ (4,255) $ (442,503)