HomeMy WebLinkAbout2023 ContractG GRAN ICUS
ORDER DETAILS
VENDOR QUOTE
THIS IS NOT AN INVOICE
Procurement Vehicle: NCPA (01-115)
In Support of: Sebastian, FL
Prepared By:
Aldo Cardona
Phone:
Email:
aldo.cordona@granicus.com
Order#:
Q-301252
Prepared On:
04 Oct 2023
Expires On:
04 Nov 2023
Order Form
Prepared for
Sebastian, FL
ORDER TERMS
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: The term of the Agreement will commence on the date this document is
signed and will continue for 36 months.
Order #: Q-301252
Prepared: 04 Oct 2023
Page t of 8
)GRAN ICUS
Order Form
Sebastian, FL
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
One -Time Fees
Solution
Billing
Frequency
Quantity/Unit
One -Time Fee
Peak - Setup & Configuration
Up Front
1 Hours
$0.00
Peak Online Group Training
Upon Delivery
b Hours
$0.00
Open Platform - Setup and Configuration
Up Front
1 Hours
$0.00
Send Agenda (Peak) Set up and Config
Up Front
1 Hours
$0.00
govDelivery for Integrations Set Up and
Up Front
1 Each
$0.00
Config
SUBTOTAL:
$0.00
New Subscription Fees
Solution Billing Quantity/Unit Annual Fee
Frequency _
Peak Agenda Management Annual 1 Each $8,400.00
Open Platform Suite Annual 1 Each $0.00
Send Agenda (Peak) Annual 1 Each $0.00
govDelivery for Integrations
Annual 1 Each $0.00
SUBTOTAL: $8,400.00
Order #: Q-301252
Prepared: 04 Oct 2023
Page 2 of 8
0RANICUS
FUTURE YEAR PRICING
Agenda Management
Period of P4
Year
$8,694.00
(Open Platform Suite
(Send Agenda (Peak)
IgovDelivery for Integrations
wiw,61111�'
Order #: Q-301252
Prepared: 04 Oct 2023
$0.00
$0.00
$0.00
$8,694.00
Order Form
Sebastian, FL
Year
$8,998.291
$0.00I
$0.00I
$0.00I
$8,998.291
Page 3 of 8
GR A N I cu S Order Form
Sebastian, FL
PRODUCT DESCRIPTIONS
Solution I Description
Peak Agenda Management Peak Agenda Management is a Software -as -a -Service (SaaS) solution that
enables government organizations to simplify the agenda management
and minutes recording process of the clerk's office. Peak Agenda
Management allows clerks to streamline the way they compile and
produce agendas and record minutes for public meetings and includes:
• Unlimited user accounts
• Unlimited meeting bodies and meeting types
• Access to up to one (1) Peak Agenda Management site
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Send Agenda (Peak) Send Agenda is dependent on an active subscription to the relevant
govMeetings agenda.
Peak - Setup & Configuration Setup and Configuration for Peak Agenda Management includes
implementation of:
• Up to one (1) meeting body's Standard Agenda, Cover Page and
Minutes report template
• Up to one (1) public view page portal
Peak Online Group Training Online Group Training for Peak Agenda Management allows clients to
have up to six (6) users participate in online group sessions with a
Granicus trainer and other client users to learn how to use the system.
Group training includes:
1. 30-60 minute kick off meeting
2. 4 x 2hr group training sessions.
3. 1 hr peak review call
Project Manager will conduct check in's along the way.
Open Platform - Setup and Setup and configuration for Open Platform
Configuration
Order#: Q-301252
Prepared: 04 Oct 2023
Page 4 of 8
LJ GRANICUS
Order Form
Sebastian, FL
Solution Description
govDelivery for Integrations Send notification bulletins directly to constituents who subscribe to receive
updates directly through Granicus (powered by govDelivery). Receive a
monthly metrics report delivered via email to show subscriber growth and
engagement activity for the past month of bulletin sends, and grow
subscribers through access to the Granicus Advanced Network.
Note: govDelivery integrations is dependent on an active subscription to
the relevant govMeetings agenda or govAccess CMS solutions.
GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION
Granicus Communications Suite Subscriber Information.
o Data provided by the Client and contact information gathered through the Client's own web
properties or activities will remain the property of the Client ('Direct Subscriber'), including any
and all personally identifiable information (PII). Granicus will not release the data without the
express written permission of the Client, unless required by law.
o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to
operate the Granicus Products and Services (provided that the Client hereby grants to
Granicus a perpetual, non -cancelable, worldwide, non-exclusive license to utilize any data, on
an anonymous or aggregate basis only, that arises from the use of the Granicus Products by
the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the
functionality of the Granicus Products and any other legitimate business purpose, including the
right to sublicense such data to third parties, subject to all legal restrictions regarding the use
and disclosure of such information).
Data obtained through the Granicus Advanced Network.
o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct
Subscribers recommendations to subscribe to other Granicus Client's digital communication
(the'Advanced Network'). When a Direct Subscriber signs up through one of the
recommendations of the Advanced Network, that subscriber is a 'Network Subscriber to the
agency it subscribed to through the Advanced Network.
o Network Subscribers are available for use while the Client is under an active subscription with
Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus
Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after
termination of its Order, SOW, or Exhibit placed under this agreement. All information related to
Network Subscribers must be destroyed by the Client within 15 calendar days of the Order,
SOW, or Exhibit placed under this agreement terminating.
o Opt -In. During the last 10 calendar days of the Client's subscription, the Client may send an opt -
in email to Network Subscribers that shall include an explanation of the Client's relationship with
Granicus terminating and that the Network Subscribers may visit the Client's website to
subscribe to further updates from the Client in the future. Any Network Subscriber that does not
opt -in will not be transferred with the subscriber list provided to the Client upon termination.
UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS
ONLY):
Order #: 0-301252
Prepared: 04 Oct 2023
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GRAN ICUS
Order Form
Sebastian, FL
• Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code
option to a unique standard toll -free number within the United States (International numbers not
supported). Short Codes are recommended for Text -to -Subscribe functionalities, if enabled where
available, for an additional fee.
• Client must have explicit opt -in for all destinations sent to and adhere to all CTIA guidelines for the
duration of its use.
Order #: Q-301252
Prepared: 04 Oct 2023
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OMNI PAR f iVtR - Vt-NUUrc nvrUrtivw i iUiv
Granicus
IT & Technology Services
Granicus is the leading provider of citizen engagement technologies and services for the public sector,
bringing governments closer to the people they serve with the first -and -only Civic Engagement
Platform. Available through our a cooperative contract with OMNIA Partners, the platform brings
together website management, digital communications, 311 service requests, online transactions, and
meeting transparency to connect governments and their communities.
Granicus works with more than 4,500 government organizations and connects more than 250 million
people in the largest Citizen Subscriber Network of its kind.
Click Your Industry
Education I Government
Public Sector
K-12 Education
Higher Education
State & Local Government
Granicus helps public agencies modernize their online services, web presence, and communications
strategies. Available through OMNIA Partners, Granicus offers seamless digital solutions that help
government actively reach, inform, and engage citizens on the government's first unified civic
engagement platform. Granicus is also available on a cooperative contract through SHI. To view SHI's
contract documents, click here.
Software and SaaS Solutions
Regionl4ESC-TX 1 01-115
View Contract Documentation Contact Us
Granicus and OMNIA Partners
Empowering Modern Digital Government with Granicus & OMNIA Partners
Granicus is the leading provider of citizen engagement technologies and services for the public sector,
bringing governments closer to the people they serve with the first -and -only Civic Engagement Platform.
govMeetings: Automated meeting and agenda management. Ensure public meetings run smoothly,
increase internal efficiency, and document decisions proficiently so policymaking is open and available.
govAccess: A Service -Centric Approach to Government Websites. Transform your website into a
modern platform that offers digital services, forms and signatures, online payments, and more.
govService: Deliver a hassle -free online forms builder and supporting workflows. Go fully digital with
an online form builder that modernizes the customer experience and a staff interface that streamlines
workflows and eliminates the headaches that come with PDFs and simple online forms.
govDelivery: The Most Trusted Marketing Platform for Government. Reach and engage more people
with everything you need to easily communicate with citizens who are interested in your services and drive
them to action.
Contact Information
Sam Morton Supplier Website
VP Business Development
sam.morton@granicus.com
Name:
Title:
Date:
BRAN ICUs Order Form
Sebastian, FL
BILLING INFORMATION
Billing Contact: Jennifer Smith Purchase Order [ ]-No
Assistant Finance Director Required? -Yes
Billing Address: City of Sebastian PO Number:
1225 Main Street, Sebastian, FL If PO required
Billing Email: jsmith@cityofsebastian.org 32958 gpling Phone:
- -- ----- � (772) 388-8207
If submitting a Purchase Order, please Include the following language:
The pricing, terms, and conditions of quote Q-301252 dated 04 Oct 2023 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Sebastian, Fl.
Signature: /
Brian Benton
City Manager
`01 a6ld-v��
Order #: Q-301252
Prepared: 04 Oct 2023
Page g of g
GGRAN ICUS
TERMS & CONDITIONS
Order Form
Sebastian, FL
• This quote, and all products and services delivered hereunder are governed by the terms located at
httos://aranicus.com/leaci/licensina, including any product -specific terms included therein (the "License
Agreement'). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
• If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-301252 dated 04 Oct 2023 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Sebastian, FL to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• The terms and Conditions of the Agreement 01-115 effective 08 DEC 2020 between Granicus and NCPA govern
this Quote and are incorporated herein by reference, including the Master Agreement and all exhibits thereto.
Order #: Q-301252
Prepared: 04 Oct 2023
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303-521-0052
5001 Aspen Grove Drive
Franklin, TN 37067
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Privacy Policy I Terms of Use
Region XIV Education Service Center
1850 Highway 351
Abilene, TX 79601-4750
325-675-8600
FAX 325-675-8659
Tuesday, December 811, 2020
Granicus, LLC
ATTN: Mark Hynes
408 St Peter St, Suite 600
Saint Paul, Minnesota, 55102
Dear Mark,
Region XIV Education Service Center is happy to announce that Granicus, LLC. has
been awarded an annual contract for Software and SaaS Solutions based on the
proposal submitted to Region XIV ESC.
The contract is effective immediately and will expire on December 31", 2023. The
contract can then be renewed annually for an additional two years, if mutually
agreed on by Region XIV ESC and Granicus, LLC.
We look forward to a long and successful partnership underneath this contract.
If you have any questions or concerns, feel free to contact me at 325-675-8600.
Sincerely,
Shane Fields
Region XIV, Executive Director
DocuSign Envelope ID: A6351872-A59342C5-A441-CFE470EOBC38
Region XIV Education Service Center
1850 Highway 351
Abilene, TX 79601-4750
325-675-8600
FAX 325-675-8659
Thursday, September 14th, 2023
Granicus, LLC
ATTN: Mark Hynes
408 St Peter St, Suite 600
Saint Paul, Minnesota, 55102
Re: Annual Renewal of NCPA contract #01-115
Dear Mark:
Region XIV Education Service Center is happy to announce that Granicus, LLC has
been awarded an annual contract renewal for Software and SaaS Solutions based
on the proposal submitted to Region XIV ESC.
The contract will expire on December 315t, 2024, completing the fourth year of a
possible five-year term. If your company is not in agreement, please contact me
immediately.
If you have any questions or concerns, feel free to contact me at 325-675-8600.
Sincerely,
D Uslg re b
C L..t, Ft Us
S
89B MO MEE4F]...
Shane Fields
Region XIV, Executive Director
arva
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: October 25, 2023
Agenda Item Title: Approve the Piggyback of Omnia Partners/NCPA Contract 01-115 at a total
cost of $26,092.29 for a three (3) year subscription to use the Peak Agenda
Management Software and Open Platform Suite provided by Granicus, LLC.
and authorize the City Manager to execute the appropriate documents and
renew the subscription.
Recommendation: Staff recommends City Council Approve the Piggyback on Omnia
Partners/NCPA Contract 01-115 for the purchase of Peak Agenda
Management Software and Open Platform Suite from Granicus, LLC.
Background: The Software as a Solution (SaaS) program is designed to give the public
greater accessibility to meeting related materials. The program is expected to improve the oversight of the
agenda preparation process and enhance staff productivity. In addition, because this program is used by other
nearby municipalities, many public users may already be familiar with it and, as a result, may find the
software easier to use. Pricing is for a three (3) year subscription. It is requested that the City Manager be
authorized to renew the subscription.
The use of "PIGGYBACKING" contracts guarantees that the pricing and contract terms remain the same
while the contract is active; including contract extensions or renewals. In accordance with the City's
Ordinance Section 2-10(c)(2), the procurement procedures carried out by the awarding agency are equivalent
to that of Sebastian's procurement process, and pricing from other co-operatives and local vendors. The
recommended vendor is always the most advantageous to meet the needs of the City.
If Agenda Item Reouires Exvenditure of Funds:
Budgeted Amount: $ 8,400.00 (for first year)
Total Cost: $26,092.29 (over 3 years)
Funds to Be Utilized for Appropriation: General Fund
Attachments:
1. Vendor's Quote
2. Omnia Partners/NCPA — Vendor Information
3. Bid Award Letter — Tuesday, December 8, 2020
4. Bid Award Extension —Thursday, September 14, 2023
Administrative Services D a ent Review:
City Attorney Review: i
Procurement Division Review, if applicable: C
City Manager Authorization:
Date: %�/� jf %3• i