HomeMy WebLinkAboutR-23-36 Runway 05-23 RehabilitationRESOLUTION NO. R-23-36
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE A PUBLIC TRANSPORTATION
GRANT AGREEMENT (PTGA) WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION FOR FUNDING THE
DESIGN COST OF FM451510-1-94-01 "RUNWAY 05-23
ASPHALT REHABILITATION" AT THE SEBASTIAN
MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT;
PROVIDING FOR SEVERABILITY; PROVIDING FOR
SCRIVENER'S ERRORS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Whereas, the Sebastian Municipal Airport current Runway Pavement Condition Index average
is below a "Fair" rating and is forecasted to continue to deteriorate; and
Whereas, the Federal Airport Authority (FAA) and Florida Department of Transportation
(FDOT) Maintenance Policies recommend a Major Rehabilitation that will bring the Runway surface
condition back up to a 100 rating; and
Whereas, the FDOT has extended an Public Transportation Grant Agreement (PTGA)
FM451510-1-94-01 in the amount of $158,546, for their 5% portion of the FAA Airport Improvement
Project (AIP) Grant No. 3-12-0145-021-2023 for the Rehabilitation of Runway 05-23 with Lighting
Improvements at Sebastian Municipal Airport, providing for 90% of the actual project cost, said
project cost for the City of Sebastian is estimated to be $158,546 and
Whereas, the FDOT has granted additional funds through amendment to the original grant,
bringing the new total FDOT portion to $185,000 and
Whereas, the City of Sebastian desires to improve the current runways and agrees to the
conditions of such funding.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEBASTIAN, as follows:
Section 1. AUTHORIZATION. The City Manager is hereby authorized to execute said
Amendment to Public Transportation Grant Agreement #FM451510-1-94-01 on behalf of the City.
Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict are hereby
repealed.
Section 3. SEVERABILITY. The provisions of this Resolution are intended to be severable.
If any provision of this Resolution is determined to be void or is declared illegal, invalid, or
unconstitutional by a Court of competent jurisdiction, the remainder of this Resolution shall remain in
full force and effect.
Section 4. SCRIVENER'S ERRORS. Sections of this Resolution may be renumbered
or re -lettered and corrections of typographical errors which do not affect the intent may be authorized
by the City Manager, or the City Manager's designee, without need of further action of City Council
by filing a corrected copy of same with the City Clerk.
Section 5. EFFECTIVE DATE. This resolution shall take effect immediately upon its
adoption.
The foregoing Resolution was moved for adoption by Council Member
McPartlan
The motion was seconded by Council Member Nunn and, upon put to a
vote, the vote was as follows:
Mayor Ed Dodd
ave
Vice Mayor Kelly Dixon
aye
Council Member Bob McPartlan
aye
Council Member Fred Jones
aye
Council Member Chris Nunn
ave
The Mayor thereupon declared this resolution duly passed and adopted this 13th
of December, 2023.
ATTEST:
anette Williams, City Clerk
CITY OF SEBASTIAN, FLORIDA
Mayor Ed Dod` d
Approved as to form and legality for
reliance by the City of Sebastian only:
ty Attorney
day
DocuSign Envelope ID: 416302F8-DC91-4BE5-9AEC-53E3B9D25930
STAN OF FLORDA DWARTUM OF
Foam 725=43
PUBLIC TRANSPORTATION
Dom=
AMENDMENT TO THE PUBLIC TRANSPORTATION
OW4269M
GRANT AGREEMENT
Financial Project Number(s):
Fund(s): DPTO
FLAIR Category:
088719
451510-1 94-01
Work Activity Code/FuncWn: 215
Object Code:
740100
Federal Number/Federal Award
Org. Code:
SW2010429
Idenkffcation Number (FAIN) — Transit only:
Vendor Number:
VFSOOMM27008
Contract Number:
G2M41
Federal Award Date:
Amendment No.:
1
CFDA Number.
NIA
SAM/UEI Number.
CFDA Title:
NIA
CSFA Number:
NIA
CSFA Title:
NIA
THIS AMENDME '2'T192T § PpqbICi�R RV PRTATION GRANT AGREEMENT ("Amendment) is made and entered
Into on , by and between the State of Florida, Department of Transportation
("Department"), and 2V of Sebastian, rAgency"),collectivvely referred to as the 'Parties."
RECITALS
WHEREAS, the Department and the Agency on 7/23/2023 (date original Agreement entered) entered into a Public
Transportation Grant Agreement ("Agreement).
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, In consideration of the mutual covenants In this Amendment, the Agreement Is amended as
follows:
1. Amendment Description. The project Is amended Bid shortfall
2. Program Area. For identification purposes only, this Agreement Is Implemented as part of the Department
program area selected below (select all programs that apply):
X Aviation
Seaports
Transit - _ -
Intermodal w
_ Rail Crossing Closure
X Match to Direct Federal Funding (Aviation or Transit) •- - - - - - _ _ .
(Note: Section 15 and Exhibit G do not apply to federally matchedJunoing')
Other
3. Exhibits. The following Exhibits are updated, attached, and incorporated Into this Agieerneri�:-_ �•
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit 61: Deferred Reimbursement Financial Provisions
*Exhibit 132: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
._. Exhibit F: Contract Payment Requirements
*Exhibit G: Financial Assistance (Single Audit Act)
_ *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
_ *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor
Page 1 of 7
DocuSign Envelope ID: 416302F8-DC91-4BE5-9AEC-53E3B9D25930
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
Form 72540"3
PUBLIC TRANSPORTATION
STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION
OGC4nMO23
GRANT AGREEMENT
'Additional Exhibil(s):
4. Project Cost.
The estimated total cost of the Project is X increased/ _ decreased by $529.080 bringing the revised total
cost of the project to $3,699,990.
The Department's participation is X increased/_ decreased by $26 454. The Department agrees to participate
in the Project cost up to the maximum amount of $185,000, and, additionally the Department's participation in
the Project shall not exceed 5.00% of the total eligible cost of the Project.
Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY City of Sebastian STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
D Uslyiw l by:
By: By: 1 slug 1J cUn t S
Name: Brian Benton Name: Joh P9t9011�J4B1♦a.
Title: City Manacler Title: Director of Transportation Develoomenl
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
oo�usq,we by:
Legal Review: Fil7r A/AIA.l. �"Atn.
�--43DE66S3D3SF464...
Assistant General Counsel
Page 2 of 7
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC WW2023
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Construct Runway 05/23 Asphalt Rehab
B. Project Location (limits, city, county, map): Sebastian Municipal Airport/Sebastian, FUlndian River
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): As required by 215.971, F.S., this scope of work includes but is not limited to
consultant and design fees, the survey and geotechnical costs, construction inspection and material testing costs,
mobilization and demobilization, permitting, pavement demolition, surface course improvements (such as concrete,
asphalt, rejuvenators, or sealants), joint construction, runway grooving, pavement markings and striping, airfield
lighting and signage improvements, recalculation of the pavement PCN, updating the new PCN numbers on the FAA
Form 5010 and the FAD, sodding, and safety barricades, including all materials, equipment, labor, and incidentals
required to rehabilitate the runway pavement. The Sponsor will comply with Aviation Program Assurances.
D. Deliverable(s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to):
F. Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
Page 3 of 7
Ia6ed
bbteWdeAlrWdPwamerd ^Iwllmalet.nuYalap:
ROa7 Management Program 2017 OW41RiliiflPAYE1fNT
ikBAStIAV ANNIGIPd A1RWlRTM55 MAIM Ri AR0.•TM NMMMI
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC 02512023
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial
Fund
FLAIR
State
Object
CSFA/
CSFA/CFDA Title or
Funding
Management
Type
Category
Fiscal
Code
CFDA
Funding Source
Amount
Number
Year
Number
Descrjyytion
451510-1-94-01
DPTO
088719 2024 740100 N/A -
N/A
$158,546.00
451510-1-94-01 FAA 088719 2024 740100 N/A
N/A
$2,853,818.00
451510-1-94-01 LF 088719 2024 740100 N/A
N/A
$158,546.00
451510-1-94-01 DPTO 088719 2024 740100 N/A
N/A
$26,454.00
451510-1-94-01 FAA 088719 2024 740100 N/A
N/A
$476,172.00
451510-1-94-01 LF 088719 2024 740100 N/A
N/A
$26,454.00
Total Financial Assistance
I $3,699,990.00
B. Estimate of Project Costs by Grant Phase:
Phases' I
State Local
Federal
Totals
State
Local
Federal
%
%
Land Acquisition $0.00 : $0.00 $0.00
$0.00 0.00
0.00 0.00
Planning $0.00 $0.00 $0.00
$0.00 0.00
0.00 0.00
Environmental/Design/Construction $0.00 $0.00 $0.00
$0.00 0.00
0.00 0.00
Capital Equipment/ Preventative $0.00 $0.00 $0.00
$0.00 0.00
0.00 0.00
Maintenance
Match to Direct Federal Funding $185,000.00 $185,000.00 $3,329,990.0
$3,699,990.00 5.00
5.00 90.00
0
Mobility Management $0.00 $0.00 $0.00
$0.00 0.00
0.00 0.00
Transit Only)
Totals
$185,000.00 $185,000.00 $3,329,990.0
$3,699,990.00
1 0,
I
I
'Shifting items between these grant phases requires execution of an Amendment
to the Public Transportation Grant
Agreement.
Scope Code and/or Activity
Line Item (ALI) (Transit Only)
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been
evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Laurie McDermott
Page 5 of 7
DocuSign Envelope ID: 416302F8-DC91.4BE5-9AEC-53E3B9D25930
Department Grant Manager Name
-LDmuftneE by:
1, VIR AA,n, in. Aft
—�ONW5160304E6..
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
12/18/2023 1 8:20 AM EST
Date
Fw T2r40"2
STRATEGIC
DEVELOPMENT
OGG V15=3
Page 6 of 7
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 72&000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS oGcans,2023
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
Page 7 of 7
,1T. I
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetine Date: December 13, 2023
Aeenda Item Title: Approval of Resolution R-23-36; approval of Amendment #1 to the FDOT Public
Transportation Grant Agreement (PTGA) for Runway 05-23 Rehabilitation; and
approval for the City Manager to execute the appropriate documents.
Recommendation: Staff recommends approval of Resolution R-23-36; approval of Amendment #1 to
Public Transportation Grant Agreement PM451510-1-94-01 which reflects
additional State funding for the Rehabilitation of Runway 05-23 with Lighting
Improvements at Sebastian Municipal Airport; and approval for the City Manager to
execute the appropriate documents.
Background: The current Runway 05-23 Pavement Condition Index average is below 69, which
falls into a "Fah" rating and it is forecasted to continue deteriorating. FAA and FDOT Maintenance Policies
recommend a Major Rehabilitation that will bring the Runway surface condition back up to a 100 rating.
There have been two increases in the expected cost of this project. This Resolution will accept an amendment
to the FDOT 5% grant portion commitment, to increase it from the previously approved $158,546.00 to
$185,000.00 based on the latest total expected cost. An amendment to the FAA 90% grant portion was
previously amended by Resolution R-23-15 on July 12, 2023 from $2,853,818.00 to $3,066,881.09 based on
the expected cost at that time. Staff has obtained assurance from FAA that funding an additional $263,109,91
to bring it from $3,066,881.09 to $3,329,990.00 for 90% of the latest estimated cost is possible should the
total cost actually reach $3,699,990.00. The City will match the increase in our 5% portion of the estimated
cost by using additional Discretionary Sales Tax funds.
If Aeenda Item Renuires Expenditure of Funds:
Total Budgeted Amount:
Total Cost: FAA 90%=
State 5% =
Local 5% _
To be Approved
Adiusted by R-23-15
$ 3,699,990.00
$ 3,407,645.65
$ 3,329,990.00
$ 3,066,881.09
$185,000.00
$ 158,546.002
$185,000.00
$ 170,382.28
' &peeled from FAA 1 Less than 5%
Attachments:
1. Resolution # R-23-36
2. Amendment #1 to FDOT Grant Previously Approved
3. State FDOT Grant Previously Approved
Previously Approved
$ 3,170,910.00
$ 2,853,818.00
$158,546.00
$158,546.00
Administrative Servic=eif
iew:
� 7Vr
City Attorney Review:_
Procurement Divisionble: /f 1
City Manager Authorization: `
Date: Wg %"a>