HomeMy WebLinkAboutR-24-20 Asphalt Piggyback ContractRESOLUTION NO. R-24-20
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA,
APPROVING A PIGGYBACK CONTRACT WITH ASPHALT
PAVING SYSTEMS, INC. FOR THE PURCHASE OF PAVEMENT
MAINTENANCE AND REHABILITATION SERVICES AND IN
SUBSTANTIAL CONFORMITY WITH THE AGREEMENT
ATTACHED HERETO AND MADE A PART HERE OF AS
"EXHIBIT A."; ADOPTION OF RECITALS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Chapter 287, Florida Statutes and City Code of Ordinances
Section 2-10, whenever advantageous to the City, the City may utilize bids that have been
awarded or under contract by the state, county or other governmental agencies; and
WHEREAS, Asphalt Paving Systems, Inc. has an existing contract under the Board of
Sumter County Commissioners effective through November 13, 2025 (with two (2) additional
tone (1) year renewal periods), see attached "Exhibit A," that the City of Sebastian is seeking to
piggyback for the purchase of the above referenced pavement maintenance and rehabilitation
services; and
WHEREAS, the City finds it is in the City's best interest to enter into an agreement to
contract between Asphalt Paving Systems, Inc. and the Board of Sumter County Commissioners
(a political subdivision of the State of Florida), see attached "Exhibit B," for the purchase of
pavement maintenance and rehabilitation services when advantageous to the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEBASTIAN, FLORIDA:
SECTION 1. RECITALS. The above recitals are hereby found to be true and correct
and are hereby adopted as the legislative intent of the City of Sebastian, Florida.
SECTION 2. AUTHORIZATION. The City of Sebastian, Florida hereby authorizes
the piggyback contract referenced above for the purchase of services specified in this Resolution,
and authorizes the Mayor or his designee and the City Clerk, as attesting witness, on behalf of
the City to issue purchase order to Asphalt Pavement Systems, Inc. in an amount not to exceed
$15,000, for the purchase of pavement maintenance and rehabilitation services and in substantial
conformity with the agreement attached hereto as "Exhibit A" and the City's supplemental
agreement attached hereto as "Exhibit B. "
SECTION 3. CONFLICTS.
If any section, sentence, phrase, word, or portion of this Resolution is determined to be
invalid, unlawful or unconstitutional, said determination shall not be held to invalidate or impair
the validity, force or effect of any other section, sentence, phrase, word, or portion of this
Resolution not otherwise determined to be invalid, unlawful, or unconstitutional.
SECTION 4. SCRIVENER'S ERRORS
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City Manager or
designee, without need of further action by the City Council by filing a corrected copy of same
with the City Clerk.
SECTION 5. EFFECTIVE DATE.
This Resolution shall become effective immediately upon adoption by the City Council.
The foregoing Resolution was passed for adoption by Council Member Nunn ,
was seconded by Council Member McPartlan and upon being put to a vote, the vote was
as follows:
2
Mayor Dodd ave
Vice Mayor Dixon aye
Council Member Jones aye
Council Member McPartlan aye
Council Member Nunn ave
The Mayor thereupon declared this Resolution duly passed and adopted this 24th day of April
2024.
ATTEST:
anette Williams, City Clerk
CITY COUNCIL OF THE CITY OF
SEBASTIAN,F�FL��ORIDA
Ed Dodd, Mayor
Approved as to form and -
Legality: — —
jZfer Cockcroft, Esq., City Attorney
EXHIBIT A
SUMTER COUNTY COUNTYWIDE PAVEMENT MAINTENANCE AND REHABILITIATION
SERVICES AGREEMENT
THIS AGREEMENT (hereinafter referred to as "Agreement") is made and entered into this 14'^
day of November, 2023, by and between Board of Sumter County Commissioners (hereinafter
referred to as "Board," or "County"), whose address is 7375 Powell Road, Wildwood, Florida
34785, and Asphalt Paving Systems, Inc. (hereafter referred to as "Vendor"), whose address is
8940 Gall Boulevard, Zephyrhills, Florida 33541.
RECITALS
WHEREAS, the Board has need of professional services for ITB 045-0-2023/RS; and
WHEREAS, the parties desire to enter into a written agreement outlining the duties,
responsibilities and compensation of Vendor, based on the Vendor's response to ITB 045-0-
2023/RS Countywide Pavement Maintenance and Rehabilitation Services.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties agree
as follows:
1. The relationship of the Vendor to the Board will be that of a professional Vendor and the
Vendor will provide the professional and technical services required under this Agreement
in accordance with acceptable professional practices and ethical standards applicable to
Vendor's profession, and Vendor will endeavor to provide to the Board prompt and efficient
services to the best of its ability.
2. Vendor is hereby retained and employed as a Sumter County Contactor, and will work with
the Board to provide services in accordance with the scope of work outlined in ITB 045-0-
2023/RS.
3. The term of this Agreement shall commence on November 14, 2023 and continue full force
for two years with an additional two (2) — one year renewals from the date established in
the Notice to Proceed, unless otherwise terminated as provided in paragraph four (4) of
this Agreement. The term of this Agreement does not relieve the Vendor of any future
responsibility as described in paragraph six (6) of this Agreement.
4. This Agreement maybe terminated by either party upon thirty (30) days prior written notice
to the other party at the address designated in this Agreement for receiving such notice. If
this Agreement is terminated, Vendor shall be authorized to receive payment for all work
performed up to the date of termination.
With regard to compensation paid to Contractor, Contractor shall furnish to the Board an
itemized invoice detailing all of Contractors hours, services, expenses and any other
services utilized by the Board. The invoice shall be itemized pursuant to and in accordance
with the Fee Schedule, attached hereto as Exhibit A, and incorporated herein in haec verba.
Contractor shall submit all invoices pursuant to the Local Government Prompt Payment
Act, F.S. 218. Contractor acknowledges and agrees that the rates set forth in the Fee
Schedule shall remain fixed throughout the duration of this Agreement, including both the
Initial Term and any Renewal Term, and thereafter shall only be adjusted by mutual written
agreement of both parties.
a. For construction services progress payments, 5 percent (5%) of the payment will
be withheld.
2. General Considerations.
a. All reports, drawings, designs, specifications, notebooks, computations, details, and
calculation documents prepared by Vendor and presented to the Board pursuant to
this Agreement are and remain the property of the Board as instruments of service.
b. All analyses, data, documents, models, modeling, reports and tests performed or
utilized by Vendor shall be made available to the Board upon request and shall be
considered public records.
c. Vendor is required to: (i) keep and maintain public records required by Board; (ii) upon
request from Board' s custodian of public records, provide Board with a copy of the
requested records or allow the records to be inspected or copied within a reasonable
time at a reasonable or as otherwise provided by law; (iii) ensure that public records
that are exempt or, confidential and exempt, from public records disclosure
requirements are not disclosed except as authorized by law for the duration of this
Agreement and following completion of this Agreement if Vendor does not transfer the
records to Board; (iv) upon completion of this Agreement, transfer, at no cost, to Board
all public records in possession of Vendor or keep and maintain public records required
by Board.
d. If Vendor transfers all public records to Board upon completion of this Agreement,
Vendor shall destroy any duplicate public records that are exempt or, confidential and
exempt, from public records disclosure requirements. If Vendor keeps and maintains
public records upon completion of this Agreement, Vendor shall meet all applicable
requirements for retaining public records. All records stored electronically must be
provided to Board, upon request from Board's custodian of public records, in a format
that is compatible with the information technology systems of Board.
e. Vendor shall keep all books, records, files, drawings, plans and other documentation,
including all electronically stored items, which concern or relate to the services
required hereunder (the "Records"), for a minimum of five (5) years from the date of
expiration or termination of this Agreement, or as otherwise required by any applicable
law, whichever date is later. The Board shall have the right to order, inspect, and copy
all the Records as often as it deems necessary during any such period -of -time. The
right to audit, inspect, and copy Records shall include all of the records of sub -Vendors
(if any).
f. Vendor shall, at all times, comply with the Florida Public Records Law, the Florida
Open Meeting Law and all other applicable laws, rules and regulations of the State of
Florida.
g. IF THE VENDOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE VENDORS' DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT 352-689-4400, Sumter County Board
of County Commissioners, 7375 Powell Road, Wildwood, Florida
34785 or via email at Records@sumtercountyfl.gov.
h. Vendor shall, at all times, carry General Liability, Automobile and Worker' s
Compensation Insurance pursuant to the insurance requirements in ITB 045-0-
2023/RS, naming Board as both a certificate holder and an additional insured in each
such policy.
i. Upon Vendor's written request, the Board will furnish, or cause to be furnished, such
reports, studies, instruments, documents, and other information as Vendor and Board
mutually deem necessary, and Vendor may rely upon same in performing the services
required under this Agreement.
j. Vendor is obligated by this agreement to comply with Section 20.055(5), Florida
Statutes.
k. Any entity or affiliate who has had its Certificate of Qualification suspended, revoked,
denied or have further been determined by the Department to be a non -responsive
contractor may not submit a bid.
3. The Vendor may be required to provide additional services to the Board on challenges,
public protests, administrative hearings or similar matters. The Vendor shall be available to
represent the Board, serve as an expert witness, and provide supporting documentation as
necessary. Should any other professional services be called for by the Board that are not
otherwise set forth in this Agreement or any of its attachments or exhibits, charges for these
services shall be agreed upon in advance by the parties hereto.
4. The Contract Documents, which comprise the entire Contract between Board and Vendor
and which are further incorporated herein by reference, consist of the following:
a. ITB 045-0-2023/RS
b. Vendor's Bid in Response to ITB 045-0-2023/RS
c. This Agreement
d. Permits / Licenses
e. All Bid Addenda Issued Prior to Opening Date
f. All Modifications and Change Orders Issued
5. Vendor shall be solely and entirely responsible for its tortious acts and for the tortious acts
of its agents, employees, or servants during the performance of this Agreement. Vendor
shall indemnify and save harmless the Board, its agents, employees and officers from and
against all liabilities, claims, demands, or actions at law and equity including court costs
and attorney's fees that may hereafter at any time be made or brought by anyone for the
purposes of enforcing a claim on account of any injury or damage allegedly caused or
occurring to any person or property in which was caused in whole or in part by any tortious,
wrongful, or intentional acts or omissions of Vendor, its agents, or employees during
performance under this Agreement. The foregoing is not intended, and shall not be
construed, as a waiver by Board of the benefits of Section 768.28, Florida Statutes.
6. Vendor is, and shall be, in the performance of all services and activities under this
Agreement, an independent contractor, and not an employee, agent, or servant of Board;
and no provisions of Board's personnel policies shall apply to this Agreement. None of the
benefits provided by Board to its employees including, but not limited to, worker' s
compensation insurance and unemployment insurance, are available from Board to
Vendor, or its employees, agents or servants. Vendor assumes responsibility for payment
of all federal, state and local taxes imposed or required of Vendor including but not limited
to FICA, FUTA, unemployment insurance, Social Security and income tax laws for which
Vendor as employer is responsible. Vendor shall be solely responsible for any worker's
compensation insurance required by law and shall provide the Board with proof of
insurance upon demand. The parties agree that Board shall not: (a) pay dues, licenses or
membership fees for Vendor; (b) require attendance by Vendor, except as otherwise
specified herein; (c) control the method, manner or means of performing under this
Agreement, except as otherwise specified herein; or (d) restrict or prevent Vendor from
working for any other party.
Force Majeure. No party shall be liable or responsible to the other party, nor be deemed
to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or
performing any term of this Agreement (except for any obligations to make payments to the
other party hereunder)], when and to the extent such failure or delay is caused by or results
from the following force majeure events ("Force Majeure Events"): (a) acts of God; (b)
flood, fire, earthquake or explosion; (c) war, invasion, hostilities (whether war is declared
or not), terrorist threats or acts, riot, warlike operation, insurrection, rebellion, revolution,
military or usurped power, sabotage or other civil unrest; (d) strikes, embargoes,
blockades, labor stoppages, lockouts or slowdowns or other industrial disturbances or
inability to obtain necessary materials or services (a) governmental delay regarding
permits or approvals; (f) action by any governmental authority; (g) national or regional
emergency; (h) shortage of adequate power or transportation facilities; or 0) other similar
events beyond the reasonable control of the party impacted by the Force Majeure Event
(the "Impacted Party") and provided further, however, that such performance shall be
resumed and completed with due diligence and reasonable dispatch as soon as the
contingency causing the delay or impossibility shall abate.
8. Attorney's Fees; and Costs of Enforcement. In the event suit is commenced to enforce
this Agreement, costs of said suit including reasonable attorneys' fees in all proceedings,
trials, investigations, appearances, appeals and in any bankruptcy proceeding or
administrative proceeding shall be paid to the prevailing party by the non -prevailing party.
In the event of default by either party hereto, the defaulting party shall be liable for all costs
and expenses, including reasonable attorney' s fees and costs incurred by the other party
in enforcing its rights hereunder, whether litigation be instituted or not, at the trial court and
appellate court level.
9. Law of the Agreement; Jurisdiction and Venue. The Parties agree that the laws of the
State of Florida shall govern any dispute arising from or related to this Agreement. The
Parties to this Agreement agree that venue and jurisdiction is mandated to lie only in the
state courts located in Sumter County, Florida. Removal of this case to federal court is not
permitted. Litigation in federal court is precluded by agreement of the parties hereto. If,
even though precluded by agreement of the Parties hereto, litigation arising from or based
upon this contract should be mandated by a court of competent jurisdiction issued pursuant
to a duly noticed hearing giving Sumter County adequate time to respond and all of the
benefits of due process to lie in the proper venue or jurisdiction of a federal court, that
federal court shall only be in the Middle District of Florida, Ocala Division. The Parties
further agree that entry into this agreement constitutes irrevocable consent that the
exclusive venue for any such dispute shall lie solely in the state or county courts in and for
Sumter County, Florida. The Parties expressly and irrevocably waive any right(s) to
removal of any such dispute to any federal court, unless the federal court has exclusive
jurisdiction; in such cases, the parties agree that the exclusive venue for any such disputes
shall be the United States District Court, in and for the Middle District of Florida, Ocala
Division. Process in any action or proceeding referred to in this paragraph may be served
on any party anywhere in the world, such party waives any argument that said party is not
subject to the jurisdiction of the state courts located in Sumter County, Florida and that the
laws of the state of Florida.
10. Entire Agreement. This Agreement contains the entire agreement of the Parties and may
not be changed except by written agreement duly executed by the Parties hereto. This
Agreement supersedes any prior understandings or agreements between the Parties, and
there are no representations, warranties, or oral agreements other than those expressly
set forth herein.
11. Assignment. This Agreement shall not be assigned nor may any portion of the obligations
contemplated in this Agreement be subcontracted to another party without prior written
approval of County. No such approval by County of any assignment or subcontract shall
be deemed in any event or in any manner to provide for the incurrence of any obligation of
County. All such assignments and subcontracts shall be subject to the terms and conditions
of this Agreement and to any conditions of approval that County shall deem necessary.
12. Compliance with Licenses, Permits, and Applicable Laws. in performing services
hereunder, Vendor shall comply with all federal, state and local laws and regulations.
Vendor shall be responsible for identifying and obtaining all permits necessary to complete
the scope of services. Vendor shall be responsible for obtaining, at its sole cost and
expense, all necessary license licenses and other governmental approvals required in
order for Vendor to provide the type of services required hereunder.
13. E-Verify: system established by the U.S. Department of Homeland Security to determine
the immigration and work -eligibility status of prospective employees.
14. The Vendor agrees to certify to the Board that Vendor is in compliance with the federal E-
Verify program, including obtaining written certification from all sub -Vendors who will
participate in the performance of scope of services contemplated in this Agreement. All
sub -Vendor certifications must be kept on file by the Vendor and made available to the
state and/or the Board upon request. The Board reserves the right to take action against
any Vendor deemed to be non -compliant; potential actions may include, but are not limited
to, cancellation of this Agreement and/or suspending or debarring the Vendor from
performing services for the County.
15. Conflict of Interest. Vendor shall notify Board in writing of any commitments during the
term of this Agreement which may constitute a potential or actual conflict of interest with
respect to the scope of services to be performed for the Board.
16. Corporate Status; Change of Ownership. If Vendor is a non -governmental, corporate
entity:
a. Corporate Status. Vendor shall ensure that the corporate status shall
continuously be in good standing and active and current with the state of its
incorporation and the State of Florida and at all times throughout the Term, and
any renewal or extension hereof. Failure of the Vendor to keep its corporate
status active and current shall constitute a material breach under the terms of
this Agreement.
b. Change of Ownership. Vendor shall notify County immediately upon any
change in corporate ownership or any substitution of the key professional
assigned (the "Key Person") to perform under this Agreement ("Change of
Ownership"). County shall have the option of cancelling this Agreement if a
Change of Ownership is not suitable to it, provided however, no cancellation
shall relieve the Vendor of its obligations to perform the work described herein
or for liability for breach of same. A Change of Ownership means the
occurrence of any one or more of the following: a sale, lease, or other
disposition of 50% or more of the interest or assets of the company or
corporation; a merger, reverse merger or consolidation with another entity; a
transaction wherein a third -party becomes the beneficial owner having fifty
(50%) percent or more interest in the corporation or company; or fifty (50%)
percent or more of the total number of votes that may be cast for any act of the
entity.
21. Default Neither Party shall declare the other party in default of any provision of this
Agreement without giving the other party at least ten (10) days advance written notice of
intention to do so, during which time the other party shall have the opportunity to remedy
the default. The notice shall specify the default with particularity.
22. Dispute Resolution. All disputes arising out of or in connection with this Agreement shall
be attempted to be settled through good -faith negotiation between the Parties, followed if
necessary within thirty (30) days by professionally -assisted mediation. Any mediator so
designated must be acceptable to each Party. The mediation will be conducted as
specified by the mediator and agreed upon by the Parties. The Parties agree to discuss
their differences in good faith and to attempt, with the assistance of the mediator, to reach
an amicable resolution of the dispute. The mediation will be treated as a settlement
discussion and therefore will be confidential. The mediator may not testify for either Party
in any later proceeding relating to the dispute. No recording or transcript shall be made of
the mediation proceedings. Each Party will bear its own costs in the mediation. The fees
and expenses of the mediator will be shared equally by the Parties. Failing resolution
through negotiation or mediation, either Party may file an action in a court of competent
jurisdiction or other appropriate remedy available in law or equity as defined herein below.
23. Jointly Drafted. The Parties agree that this Agreement is entered into knowingly and
voluntarily, after having the opportunity to fully discuss it with an attorney. Having had the
opportunity to obtain the advice of legal counsel to review, comment upon, and redraft this
Agreement, the Parties agree that this Agreement shall be construed as if the parties
jointly prepared it so that any uncertainty or ambiguity shall not be interpreted against any
one party and in favor of the other.
24. Parties Acknowledgement; Parties Bound. The Parties acknowledge that they have
read this Agreement, and that they understand the terms and conditions herein and that
the terms have been fully and completely explained to the Parties prior to the execution
thereof. Each party acknowledges that the other party has made no warranties,
representations, covenants, or agreements, express or implied, except as expressly
contained in this Agreement. Further, the Parties have caused this Agreement to be
executed on their respective behalf by the authorized officer whose signature appears
below under their respective name, to be effective as of the date first written above. This
Agreement shall inure to the benefit of and be binding upon the Parties, their successors,
heirs, and personal representatives.
25. Waiver. The waiver by any party hereto of a breach of any provision of this Agreement
shall not operate or be construed as a waiver of any subsequent breach by any party.
26. Time is of the Essence. Time shall be of the essence of this Agreement.
27. Survivability. Any provision of this Agreement, which obligates any of the Parties to
perform an obligation either before the commencement of the Term or after the expiration
of the Term, or any renewal or extension thereof, shall be binding and enforceable
notwithstanding that performance is not within the Term, and the same shall survive.
28. Severability. Whenever possible each provision and term of this Agreement will be
interpreted in a manner to be effective and valid but if any provision or term of this
Agreement is held to be prohibited or invalid, then such provision or term will be ineffective
only to the extent of such prohibition or invalidity, without invalidating or affecting in any
manner whatsoever the remainder of such provision or term or the remaining provisions
or terms of this Agreement.
29. Counterparts. This Agreement may be executed in a number of identical counterparts
and a facsimile or electronic/digital copy shall be treated as an original. If so executed,
each of such counterparts is to be deemed an original for all purposes, and all such
counterparts shall, collectively, constitute one agreement. In making proof of this
Agreement, it shall not be necessary to produce or account for more than one such
counterpart.
30. Section and Paragraph Headings. Captions or paragraph headings herein contained
are for organizational convenience only and shall not be constructed as material
provisions of this agreement or to limit any provisions hereunder.
31. Cooperation; Supplementary Actions. All Parties agree to cooperate fully and to
execute any supplementary documents, and to take any additional actions that may be
necessary or appropriate to give full force and effect to the basic terms and intent of this
Agreement, and which are not inconsistent with its terms.
32. Miscellaneous. Whenever the context shall so require, all words in this Agreement of one
gender shall be deemed to include the other gender.
33. Incorporation of Recitals. Each of the WHEREAS clauses listed above are hereby re -
alleged and incorporated into this Agreement as if otherwise fully stated herein.
34. Notice. Whenever any notice, demand or request is required or permitted hereunder, such
notice, demand or request shall be made in writing and shall be personally delivered to
the individuals listed below, sent via prepaid courier or overnight courier, or deposited in
the United States mail, registered or certified, return receipt requested, postage prepaid,
addressed to the addresses (and individuals) set forth below. No other form of electronic
communications (Facebook, Twitter, Text) will be deemed Notice.
FOR THE BOARD
Name: Bradlev S. Arnold
Adil ms:7375 Powell Road. Wildwood. FL 34785
TAW trnatty Administrator
FOR THE VENDOR Asphalt Paving Svstems, Inc
Name:
Robert Capofern
Address:
8940 Gall Blvd. Zeohvrhiils, FL 33541
Title.
President
Date:
11rX2023
WHEREOF, the parties have signed this agreement the day and year first above
10% F7, /..Z % J
ATTEST:
By:? -
Kenneth (Messina ! Seaetary
SUMTER COUNTY
BOARD OF COUNTY MMISSIONERS
4
By. Chairman
Date Signed:
ASPHALT PAVING SYSTEMS, INC.
Bye'Robert Capoferd! President
Date Signed: 11M023
EXHIBIT A
Bid Form
Telephone: (352) 689-4400
Fax: (352)689-4401
Re: ITS O45-0-2023/RS COUNTYWIDE PAVEMENT MAINTENANCE AND
REHABILITATION SERVICES
1. Having carefully examined the ITB for the project listed above:
And being familiar with the premises affecting the work, the undersigned proposes and hereby agrees to
furnish all labor and material and to perform all work In accordance with said documents for.
ITB 045.0-2023IRS
2. In submitting this Bid, it is understood that the right is reserved by the Board of Sumter County
Commissioners to reject any, and all bids.
3. The Vendor hereby acknowledges the receipt of None Addenda issued during the bid period and
certifies their Inclusion in the bid. (indicate "NONE" if no addendums were received).
4. All Requests for Information (RFI's) will be sent to Jackie Valdez for response.
Date: 10/27/2023 Asphalt Pavina Nstems. Inc.
_Vendor
By: Robert Capoferri I President
Tit, a:-p�te a1n't
aph' ane,A915'�r�jt pj0
Address: 8 Gal' lvd
Zeohvrhills..FL.33541
Sumter county aoarnorcoonty Commissioners Pone 96 oFI10
Countywide Pavement Maintenance and Rehabilitation
Services
Unit Price Bid
The following unit costs shall include all material, labor, equipment, and any other additional charges required
to accomplish the work of the unit cost.
Bid award will be based on the total unit pricing for each category listed in the unit price proposal. Bidders
are NOT required to bid each category, but must provide pricing for ALL line Items listed in those categories
they are capable of producing and have prior applicable experience. Sumter County reserves the right to
award a contract to one or more vendors.
CATEGORY A -MILLING
1,001-
5,001-
10,001-
Over
PER TASK ORDER
UNIT
0-1,000
5,000
10,000
25,000
25,000
1"
Sq. Yd.
$13.75
$7.15
$4.25
$3.75
$3.25
Sq. Yd.
$13.75
$7.15
$4.25
$3.75
$3.25
2"
Sq. Yd.
$14.25
$7.90
$4.99
$3.99
$3.55
2.5"
Sq. Yd.
$14.25
$7,90
$4.99
I $3.99
$3.55
3"
Sq. Yd.
$15.95
$7.99
$5.65
$4.85
$4.25
4"
Sq. Yd.
$16.95
$8.25
$6.20
$5.50
$5.15
S"
Sq. Yd.
$18.25
$8.60
$7.50
$5.95
$5.50
6"
Sq. Yd.
$21.25
$8.99
$7.95
$6.75
$6.25
Asphalt and/or profile
millings deductive
alternate for Contractor
to deliver and transport
Cu.
-$1.00
-$1.00
-$1.00
-$1.00
-$1.00
(Beyond first 25 truck
loads)
UNIT
0-10
<10-20
<20-30
Over30
(Miles)
(Miles)
(Mlles)
(Miles)
S..W Counry Board or Coonry Commissioners Page 99 of 114
Hauling
First 25 Truck Loads of Compensation/Mile
Millings to be delivered From Work Site
Location to County $5.00 $5.00
to County Facility Facility back to
Work site location
CATEGORY A SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line item unit $132.40 $67.93
pricing for each column of Category A)
CATEGORY A TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each column for Category
A)
CATEGORY B-STRUCTURAL
OVERLAY -ASPHALT TYPES PER
UNIT
0-100
101-SOD
TASK ORDER
9.5 S.P. Traffic Level C
Ton
$781.57
$251.86
12.5 S.P. Traffic Level C
Ton
$781.57
I $251.86
9.5 F.C. Traffic Level C
Ton
$801.57 I
$271.86
1 12.5 F.C. Traffic Level C
Ton
$801.57
$271.86
CATEGORYB.SUB-TOTAL UNIT PRICING:
100
$6.00 $5.00 $5.00
$49.78 $42.53 $38.75
$331.39
501- 1,000 1,001-5,000 Over5,000
$188.29
$188.29
$208.29
$208.29
(Instructions•Enter Total of line item unit $3,166.28 $1,047.44 $793.16
$179.77
$179.77
$199.77
$199.77
$759.08
pricing for each column of Category 8)
CATEGORY B TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each column for $6,492.44
,Category B)
1 CATEGORY C - CHIP SEAL / FOG
UNIT
I 0 -
25,001-
SEAL PER TASK ORDER
25,000
5D,000
Single Chip (Number 89 Stone)
Sq. Yd.
$4.16
$3.51
Double Chip (Number 57 & 89
Sq. Yd.
$6.62
$6.16
Stone)
Triple Chip Seal
Sq. Yd.
$9.83
$8.95
Fog Seal
Sq. Yd.
I $ 0.70
$ 0.70
CATEGORY C SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line item unit
l $21.51
$19.32
pricing for each column of Category C) I
CATEGORY C TOTAL UNIT PRICING:
(instructions: Add together the total unit pricing of each column for
Category C)
50,001-
Over
100,000
100,000
$3.31
$3.31
$5.96
$5.96
$8.30
$8.30
$ 0.70
$ 0.70
$18.27
$18.27
$77.37
$171.62
$171.62
$191.62
$191.62
$726.418
ll
'I
I
Sumter County Hoard of County Commissloners Page 100 or 114
101
CATEGORY D - CAPE SEAL PER UNIT
0 - 25,001-
50,001-
Over
TASK ORDER
25,000 50,000
100,000
100,000
Cape Seal I Sq. Yd.
$ 12.06 $ 10.67
$ 10.21
$ 10.21
CATEGORY D SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line item unit
$12.06 $10.67
$10.21
$10.21
pricing for each column of Category D)
CATEGORY
D TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each column for
$43.15
Category D)
Sumter County Board of County Commiss(onors Pago 101 or 114
CATEGORY E - MICRO -SURFACING
0 -
25,001 -
PERTASKORDER I UNIT
25,000 I
50,000
Double Micro Sq. Yd.
$ 7.90
+
$7.16
Single Micro Sq. Yd.
$5.99
$5.25
Rut Filling (Leveling) Ton
$436.00 I
$436.00
CATEGORY E SUB -TOTAL UNIT PRICING:
(instructions: Enter Total of line Item unit
$449.89 I
$448.41
pricing for each column of Category E)
CATEGORY E TOTAL UNIT PRICING:
(Instructions: Add together the total unit
pricing of each column for
Category E)
CATEGORY F - IN -PLACE
RECYCLING- RECONSTRUCTION
(FULL DEPTH RECLAMATION) PER
TASK ORDER
Pulverization
Cement -Cement Treated Base
Asphaltic Cement -Foamed
Asphalt Base
Asphaltic Emulsion - Emulsion
Treated Base
Added Rap or Aggregates
Excavation for
Widening/Unsuitable Materials
General Use Optional Base
Material
UNIT
0-
25,001-
2S,000
50,000
Sq. Yd.
$13.32
I $10.21
Ton
$245.00
I $245.00
Gallon
$4.75
I $4.75
Gallon
$3.64
$3.64
Ton
$45 00
Cu. Yd.
0.00
z
Cu. Yd.
$45.00
102
50,001 -
Over
100,000
100,000
$6.90
$6.90
$4.99
$4.99
$436.00
$436.00
$447.89 $447.89
$1,794.08
S0,001- Over
100,000 I 100,000
$9.63 I $9.09
$245.00 $245.00
$4.75 I $4.75cy^fh�
$3.64 $3.64;..,
t
UNIT
0'-4' <4'to6'
<6'to10' <10'
(width) (width)
(width) (width)
Shoulder Rework LF
$2.25 $2.75
S3.25 $3.75
CATEGORY F SUB -TOTAL UNIT PRICING:
- I
(Instructions: Enter Total of line item unit
$398.96 $266.35 I
$266.27 $266.23
pricing for each column of Category F)
CATEGORY F TOTAL UNIT PRICING:
(Instructions: Add together the total unit
pricing of each column for I
$1,197.81
Category F)
Sumter County Board of County Commbalonors Page 102 of 114
CATEGORY G—ASPHALT j
UNIT
0-1,000
1,001-
REJUVENATION PER TASK ORDER I
5,000
Rejuvenation i
Sq. Yd.
$
$
Test Core Removal I
Each
$ I
$
Test Core Laboratory Analysis-
Each
$ I
$
Rejuvenation (Including Titanium
Sq. Yd.
$
$
Dioxide)
Field Core Removal
Each
$
$
Field Core Laboratory Analysis -
Each
$
$
Viscosity
Field Core Laboratory Analysis—
Each
$
$
Titanium Dioxide Penetration
Field Core Laboratory Analysis —
Each
$ I
$
Titanium Dioxide NO2 Reduction
Field Core Laboratory Analysis —
TRanium Dioxide Solar
Each
$
$
Reflectance Index (SRI)
CATEGORY G SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line item unit
$
$
pricing for each column _ofCategory .G) . I
- CATEGORY G TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each column for
... - - Category G)
103
5,001-
25,001-
Over
25,000
50,000
50,000
$
I $
( $
$
I $
$
$
I $
$
$
$ I
$
$
$
$
$
I $
$
$
$
$
NO BID $
CATEGORY H - CRACK SEALING UNIT 0 - 500 500 -1,000 1,001- 5,000 5,001-
PER TASK ORDER 20,00D
Crack Sealant Gallon $45.00 $40.00 $35.00 $33.00
CATEGORY H SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line Item unit $45.00 . $40.00
pricing for each column of Category H) .
CATEGORY H TOTAL UNIT PRICING:
(instructions: Add together the total unit pricing of each column for
Category H)
Sumter County Board or County Commissioner,
Over
10,000
$30.00
$35.00 $33.00 I $30.00
$183.00
Page 103 of 114
CATEGORY I -TRAFFIC LOOP
REPLACEMENT UNIT
Type A
(FDOT Item # 660-2-101) Each
Type B f Each
(FDOT Item p 660-2-102)
Type F Each
(FDOT Item 4 660-2-106)
Type F
(FDOT Item #660-2-106 modified Each
to 30 Ft)
CATEGORY I TOTAL UNIT PRICING:
(instructions: Enter Total of line item unit
pricing for Category 1)
CATEGORY I -SODDING PER TASK UNIT
ORDER
Performance Turf Sod Sq. Yd.
- CATEGORY SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total line itemunit pricing
for Category J)
CATEGORY K —VARIABLE
MESSAGE BOARDS PER TASK UNIT
ORDER
PER
Variable Message Board BOARD
PER DAY
CATEGORY K SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total line Item unit pricing
for Category K)
$4,500.00
$4,500.00 -
$5,000.00
104
Sumter County Board o/County Commissiomm Pays I" of HI
CATEGORY L—PAVEMENT MARKINGS PER TASK ORDER
Item: Product Type:
i
L-1 I White -Solid
4„
jl B.
12"
18"
24"
L•2 White - Skip
L-3 Yellow - Solid
6"
8'•
12"
18"
L-4 Yellow -Skip
4„
6"
L-5 Yellow - Double
6"
unit: Painted Thermoplastic
GM I $ 3,335.00 $ 5,635.00
GM I $ 3,910.00 $ 6,325.00
LF I $ 0.75
$ 1.84
LF $ 4.83
$ 6.04
LF $ 7.25
$ 7.25
LF $ 9.66
$ 12.08
GM $1.207.50 $1,811.25
GM $1,449.00 $ 2,415.00
GM
$ 3,381.00
GM
$ 3,864.00
LF
$ 0.75
LF
$ 3.62
LF
1$5.41
GM
I $ 1,207.50
GM
I $ 1,449.00
GM ( $ 4,830.00
GM $ 5,313.00
$ 5,675.25
$ 6,325.00
$1.84
$ 4.83
$ 7.25
$1,811.25
$ 2,415.00
$ 11,350.50
$ 12,650.00
105
Misc.
Sumter County So rdor County Commissioners Pape 105 sr/U
106
L-6
I Audible and Vibratory Pavement Markings
Yellow-Skip4"
GM
$9,901.50
$9,901.50
Yellow -Skip 6"
JI GM
( $ 9.901.50
I $ 9,901.50
White - Solid 4"
GM
$9,901.50
I$9,901.SO
White - Solid 6"
GM
$ 9,901.50
$ 9,901.50
L-7
I Legends
"STOP"
I EA
I $120.75
$ 241.50
"R X R" (Includes 6" white)
EA
$ 241.50
$ 425.50
"ONLY"
I EA
$ 115.00
' $ 241.60
"LANE"
I
$115.00
I $241.50s
r�`I
"MERGE"
EA
$ 149.50
$ 299.00
sf s
sax. uai�s;�__4i
"SCHOOL"
EA
$ 184.00
I $ 339.25%4'r.•.3
"AHEAD"
EA
$ 172.50
I $ 310.50
"Visitor"
EA
I $149.50
I$402.50
<�
Resident"
I EA
$ 149.50
I $ 460.00.�`%a`'.:'.
"Path"
EA
$120.75
$ 241.60
4a
�,y
L-7 Markings
TURN AND THROUGH LANE TURN ARROW
EA
1$80.50
$ 138.00
THROUGH LANE USE ARROW
EA
$ 40.25
$ 69.00
I
I
TURN LANE USE ARROW
EA
$ 46.00
$ 80.50
I-
BIKE OR CART
I EA
I $ 34.50
15115.00
BIKE ARROW
EA
I $ 34.50
$ 287.50y
1$28.75
YIELD TRIANGLES
I EA
I $ 11.50
W
L-8
Reflective Pavement Markers
Bi-Directional, Amber
I EA
$ 6.04
$ 6.04
I I
Mono -Directional Colorless
I EA
$ 6.04
$ 6.04
ie
F..
sumeor County Board alcuany Commisa nam
Pape 106 or11d
107
Bi-Directional, White/Red I EA I $ 6.04 I $ 6.04
Sumter County Board of County Commissioners Paou for of II!
L-9 I Miscellaneous
SINGLE -
SIGN, F&I GROUND MOUNT, UP (� I I
T012 SFOST
_
$350.00
SINGLE POST SIGN, F&I GROUND MOUNT, 12-20 I AS I -,.._:I
$1,350.00
SF
SINGLE POST SIGN, F&I GROUND MOUNT, 21-30 AS
$2,500.00
SF
MAILBOX (REMOVE AND REPLACE) EA I
$325.00
Silt Fence Type III LF
$ 2.50
Removal of Existing Marking SF_.
I $ 3.45
Preform Thermoplastic 12" LF I
I $ 11.50
Preform Thermoplastic 24" LF ' I _ _
$ 23.00
Off Duty Law Enforcement Officer HR I - _
$ 100.00
CATEGORY LSUB-TOTAL UNIT PRICING: (Instructions: Enter Total I $71 367.64 $100,000.00
$4,885.45
of line item unit pricing for each column of Category L)
- CATEGORY L TOTAL UNIT PRICING: $ 176 033.00
_ (Instructions: Add together the total unit pricing of each column for Category L)
SHADED NOTAPPUCABLE:; f *g ,
CATEGORYM— Mobilization UNIT
$0.00- $50,001-
$100,001-
Over
$50,000 $100,000
$500,OOD
$500,000
Work Order Total LS
$ 3,500.001 $ 3.500.00
$ 3,500.00
$ 3,500.00
CATEGORY M SUB40TAL UNIT PRICING:
(Instructions: Enter Total of line item unit
$3,500.00 I $3.500.00
$3,500.00
$3,500.00
pricing for each column of Category M)
CATEGORY M TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each column for
$14,00.00
Category M) _I
CATEGORY N— Maintenance of
Traffic
Standard Index 60DSeries MOT
TWO-LANE AND MULTILANE,
WORK ON SHOULDER
Standard Index 600 Series MOT
TWO-LANE,TWO-WAY WORK
WITHIN THE TRAVEL WAY
UNIT
0-7
I B-14
I 15-21
22-31
Over31
Day
$ 500.00
I $ 500.00
I $ 500.00
$ 500.00
$ 500.00
Day
$ 750.00
I $ 750.00
$ 750.00
$ 750.00
$ 750.00
SumW County so" of County Commfsslonsis Page IDS or HI
Standard Index 600 Series MOT
TWO-LANE, TWO-WAY,
Day
$750.00
$750.00
$750.00
INTERSECTION WORK
Standard Index 600 Series MOT
Day
$ 750.00
$ 760.00
$ 760.00
Multilane Roadway, Lane Closures
Standard Index 600 Series MOT
Multilane Roadway, Intersection
Day
$ 750.00
$ 750.00
$ 750.00
Work
Standard Index 600 Series MOT
Day
$ 750.00
$ 750.00
$ 750.00
Temporary Road Closure
Standard Index 600 Series MOT
Day
$ 750.00
$ 750.00
$ 75D.00
Two -Way Left -Turn Lanes
Standard Index 600 Series MOT
Day
$ 250.00
$ 250.00
$ 250.00
Sidewalk Closure
Standard Index 600 Series MOT
Day
$ 750.00
$ 750.00
$ 750.00
Work Within the Roundabout
CATEGORY N SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line item
unit
$6,000.00
$6,000.00
$6,000.00
109
$ 750.00 $750.00
$ 750.00 $ 750.00
$ 750.00 $ 750.00
$ 750.00 $ 750.00
$ 750.00 $ 750.00
$ 250.00 $250.00
$ 750.00 $ 750.00
$6,000.00
pricing for each column of Category N). -
- CATEGORY N TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each column for $30,000.00
Category N)
SHADED NOT APPLICABLE
$6,000.00
Sumfer CouWg ewrd of County Commfsslonem Page 10 of 114
110
BID OF
Countywide Pavement Maintenance and Rehabilitation Services
Bid Form
Asphalt Pavinq Systems, Inc.
Full Legal Company Name
8940 Gall Blvd, Zephyrhills, FL 33541 (813) 788-0010 (813) 788-0020
Mailing Address Telephone Number Fax Number
Bidders: Having become familiar with requirements of the project, and having carefully examined the
Bidding Documents and Specifications entitled Cnuntvwidp Pavpmpnt Malntpnanrp and RphahRitatinq
Service in Sumter County, Florida, the undersigned proposes to furnish all materials, labor and
equipment, supervision and all other requirements necessary to comply with the Contract Documents
to submit the following Bid summarized as follows:
The following total unit costs (from the unit price) shall include all material, labor, equipment, and
any other additional charges required to accomplish the work of the unit cost for any locations within
Sumter County. Partial bids will be accepted on a per category basis. Bidders are NQI required to
bid each category, but must provide pricing for ALL line items listed in those categories on the unit
price for which the bidder is capable of producing and have prior applicable experience.
FOR: Countywide Pavement Management and Rehabilitation Services
CATEGORY A TOTAL UNIT PRICING: $ 331.39
(From the unit price)
Amount Written in Numerals
Three hundred thirty one dollars and thirty nine cents.
/100 Amount Written in Words
CATEGORY B TOTAL UNIT PRICING: $ 6,492.44
(From the unit price) Amount Written in Numerals
Six thousand four hundred ninety two dollars and forty four cents.
/100 Amount Written in Words
CATEGORY C TOTAL UNIT PRICING: $ 77.37
(From the unit price) Amount Written in Numerals
Seventv seven dollars and thirty seven cents.
Sumter County Board or County Commissbnem Page t r0 of 114
111
1100 Amount Written in Words
CATEGORY D TOTAL UNIT PRICING: $ 43.15
(From the unit price) Amount Written In Numerals
Forty three dollars and fifteen cents.
/100 Amount Written in Words
CATEGORY E TOTAL UNIT PRICING: $ 1,794.08
(From the unit price) Amount Written in Numerals
One thousand seven hundred ninety four dollars and eight cents.
/100 Amount Written In Words
CATEGORY F TOTAL UNIT PRICING: $ 1,197.81
(From the unit price) Amount Written in Numerals
One thousand one hundred ninety seven dollars and eighty one cents.
/100 Amount Written in Words
CATEGORY G TOTAL UNIT PRICING: $ 0.00
(From the unit price) Amount Written in Numerals
No Bid
/100 Amount Written in Words
CATEGORY H TOTAL UNIT PRICING: $ 183.00
(From the unit price) Amount Written in Numerals
One hundred eighty three dollars and zero cents.
/100 Amount Written in Words
CATEGORY I TOTAL UNIT PRICING: $ 20,000.00
(From the unit price) Amount Written in Numerals
Twenty thousand dollars and zero cents.
/100
Amount Written in Words
Somfer County ewrd of County Commissfonen: Pape Ill or ife
112
CATEGORY 1 TOTAL UNIT PRICING: 4.50
(From the unit price) Amount Written in Numerals
Four dollars and fiftv cents.
/100 Amount Written in Words
CATEGORY K TOTAL UNIT PRICING: $ 32.00
(From the unit price) Amount Written in Numerals
Thirty two dollars and zero cents.
/100 Amount Written in Words
CATEGORY L TOTAL UNIT PRICING: $ 176,033.09
(From the unit price) Amount Written in Numerals
One hundred seventy six thousand thirty three dollars and nine cents.
/100 Amount Written in Words
CATEGORY M TOTAL UNIT PRICING: < 14,000.00
(From the unit price) Amount Written in Numerals
Fourteen thousand dollars and zero cents.
/100 Amount Written in Words
CATEGORY N TOTAL UNIT PRICING: $ 30,000.00
(From the unit price) Amount Written in Numerals
Thirty thousand dollars and zero cents.
/100 Amount Written in Words
Each Bidder shall print legibly, in blue or black ink, the amount written in numerals and the amount
written in words for the items shown above. In the event an amount submitted is not legible, the
County reserves the right to consider it a "No Bid", and deem the Bidder nonresponsive to the
requirements of the Bid.
All Unit Prices shall be established at the beginning ofthe contract and may be adjusted (+ or-) annually
upon approval of both the Contractor and County and only at the beginning of each renewal period.
Any approved annual rate adjustments shall take effect with the first task order issued after the
Sumter County Boardofcounty Commhalo m Pape 112or110
113
renewal period. Additional Unit Price items not included on the official bid form will be submitted to
the County s authorized representative for prior approval and will be added to the Standard Agreement
through a Contract Amendment and must be accepted by both the Contractor and the County. Price
adjustments forfuel and bituminous products will not be allowed on a task order basis.
Note: The listing order of bid items reflects a construction sequence in general terms for bidding
purposes only and is not a specific construction schedule.
Sumter County reserves the right to award a contract to more than one bidder.
Sumter Count t?a" of Count' Commissiotmrs Pepe 113 of 114
SEBASTIAN
n MTENNI1l nnNtITION
na auE
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: April 24, 2024
Agenda Item Title: City Council Approval of Resolution R-24-20 approving a piggyback agreement for
pavement maintenance and rehabilitation services with Asphalt Pavement Systems, Inc.
Recommendation: Staff Recommends Approval of R-24-20 approving a piggyback agreement for pavement
maintenance and rehabilitation services with Asphalt Pavement Systems, Inc. and authorize the City Manager to execute the
piggyback agreement.
Background: Asphalt Pavement Systems, Inc. (APS) has an existing contract with the Board of Sumter
County Commissioners (Sumter County) effective through November 14, 2025 (with an additional two (2) — one year
renewals) that the City of Sebastian is seeking to piggyback. The piggyback will be used to complete all 2022 roadway
paving and all 2023 roadway projects. The City does have a contract with APS. However, after pricing 2022 and 2023
roadway paving, APS determined they could not honor their contract pricing (last revised by Council in July 2023) due to
increased plant costs. APS provided revised contract prices for the City's contract, RFP 19-03, and their contract with
Sumter County as a proposed solution. In review of the revised pricing and piggyback option, Staff determined it was more
beneficial to piggyback the Sumter County contract.
Chapter 287, Florida Statutes and City Code of Ordinances Section 2-10 grant the City authority to piggyback the purchase
of goods and services as a form of inter -governmental purchasing. This allows smaller agencies to take advantage of the
better pricing that other entities were able to obtain and reduce administrative time and costs involved in the procurement
process (i.e., cost of preparing bid specifications, advertising, etc.).
In order to fund this project approval is being requested to reallocate the American Rescue Plan Act Funds (ARPA) as
follows: reallocate the $700,000 budgeted for the Concha Dam project as well as $213,120 from the Riviera and Gardenia
project to the road rehabilitation project. Concha Dam and the funds necessary for the Riviera and Gardenia project will be
funded by Discretionary Sales Tax funds.
Staff is seeking approval of execution for the piggyback agreement with Asphalt Paving Systems, Inc., for pavement
maintenance and rehabilitation services as outlined above, and for approval of the execution of the agreement by the City
Manager.
If Agenda Item Requires Exvenditure of Funds:
Budgeted Amount: $1,205,880
Total Cost: $2,119,000
Funds to Be Utilized for Appropriation: American Rescue Plan Act
Attachments:
1. R-24-20 Asphalt Paving Systems Resolution
2. Exhibit A - 045-0-2023 ITB Sumter County Asphalt Paving Agreement
3. Exhibit B - 045-0-2023 ITB City of Sebastian Piggyback Agreement
4. Asphalt Paving Systems, Inc. Revised Pricing ITB
5. Revised 2022 reconstruction and preservation Quotes from APS
6. Revised 2023 reconstruction and preservation Quotes from APS
Administrative Services Depatituent Review:_/ �—
City Attorney Review: _ J
Procurement Division ew, if applicabl :
c
City Manager Authorization: 4r
Date: 9/17 A0114i
DocuSign Envelope ID: 1C04E45C-98E64EB8-87ED-8EE85248A42A
PIGGYBACK AGREEMENT FOR SERVICES
BETWEEN THE CITY OF SEBASTIAN AND ASPHALT PAVING SYSTEMS. INC.
THIS AGREEMENT is made and entered into on
2024 by the City of Sebastian, a municipal corporation of the State of Florida,
(hereinafter referred to as "CITY") and Asphalt Paving Systems, Inc., (hereinafter
"VENDOR").
WHEREAS, the Board of Sumter County Commissioners has previously entered
into a contract with Vendor to provide pavement maintenance and rehabilitation
services on November 14, 2023 (attached as Exhibit A hereto); and
WHEREAS, the City of Sebastian wishes to enter into a like contract with
Vendor under the same terms and applicable conditions as that prior agreement
entered into by the Board of Sumter County Commissioners to provide pavement
maintenance and rehabilitation services and other related tasks as may be assigned
by the City; and
WHEREAS, Chapter 287, Florida Statutes and purchasing procedures of the City
of Sebastian grant the authority to piggyback the purchase of goods and services as a
form inter -governmental cooperative purchasing in which a public purchaser requests
competitive sealed bids, enters into a contract, and arranges, as part of the contract, for
other public purchasing units to purchase from the selected vendor under the same
terms and conditions as itself in order to take advantage of the better pricing that large
purchasers are able to obtain in order to reduce administrative time and costs involved
in the procurement process (i.e., cost of preparing bid specifications, advertising, etc.);
and
WHEREAS, the City of Sebastian has determined that in this circumstance,
piggybacking onto a contract entered into by the Board of Sumter County
Commissioners is the most economically advantageous way to procure these goods
and services.
NOW THEREFORE, in consideration of the mutual covenants, terms, and provisions
contained herein, the parties agree as follows:
1. TERM
The initial term shall end on November 13, 2025. This agreement is subject to
renewal or extension in one year increments by agreement of the parties in
writing.
2. GENERAL PROVISIONS
All other terms and conditions of the contract and any amendments thereto
entered into between the Board of Sumter County Commissioners and Vendor
Page 1 of 5
DocuSign Envelope lD: lC04E45C-9BE6-4EB8-87ED-8EE85248A42A
_.,...._.y. ... ..,... ._. ___.. _.... _..... �.....----
referenced above will be applicable to this agreement unless specified herein.
3. NOTICES
All notices and demands shall be sent U.S. Certified Mail, return receipt to:
VENDOR:
Robert Capoferri, President
Asphalt Paving Systems, Inc.
8940 Gall Blvd
Zephyrhills, FL 33540
CITY:
Brian Benton, City Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
4. PUBLIC RECORDS
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS:
JEANETTE WILLIAMS, CITY CLERK
1225 MAIN ST
SEBASTIAN, FL 32958
(772) 388-8215
JWILLIAMS(a-).CITYOFSEBASTIAN.ORG
Vendor agrees to comply with public records laws, specifically to:
A. Keep and maintain public records required by the public agency to
perform the service.
B. Upon request from the public agency's custodian of public records,
provide the public agency with a copy of the requested records or allow
the records to be inspected or copied within a reasonable time at a cost
that does not exceed the cost provided in this chapter or as otherwise
provided by law.
C. Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following
completion of the contract if the contractor does not transfer the records to
the public agency.
D. Upon completion of the contract, transfer, at no cost, to the public agency
all public records in possession of the contractor or keep and maintain
public records required by the public agency to perform the service. If the
Page 2 of 5
DocuSign Envelope ID: lC04E45C-98E64EB8-87ED-8EE85248A42A
contractor transfers all public records to the public agency upon
completion of the contract, the contractor shall destroy any duplicate
public records that are exempt or confidential and exempt from public
records disclosure requirements. If the contractor keeps and maintains
public records upon completion of the contract, the contractor shall meet
all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is
compatible with the information technology systems of the public agency.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Page 3 of 5
DocuSign Envelope ID: lC04E45C-98E6-4EB8-87ED-8EE8524BA42A
_..,,...y.. �..... „r_ ._. _.._.. _..... -- ------------
IN WITNESS WHEREOF, the parties hereto have through their duly authorized
representatives, approved and executed this Agreement as of the date set forth below.
ATTEST:
DcmSigne by:
ATTEST:
Auayx c W4l"-- 4n4
.je nette Williams, MMC
City Clerk
For the use and reliance of the City of
Sebastian only. Approved as to form
and legal sufficiency.
LM..Slgn.d by -
Jennifer D. �Gockcroft, Esq.
City Attorney
ASPHALT PAVING SYSTEMS, INC.
Dmusmme by:
out (Of6l�m
99de ..
Robi3'K (apo erri, President
Date:4/15/2024 1 1:21:31 PM EDT
CITY OF SEBASTIAN, FL
By. {% *--
Benton,
Brian B/e/nton, City Manager
Date: "7/as/ada4
Page 4 of 5
EXHIBIT A
Board of Sumter County Commissioners Agreement
Page 5 of 5
SUMTER COUNTY COUNTYWIDE PAVEMENT MAINTENANCE AND REHABILITIATION
SERVICES AGREEMENT
THIS AGREEMENT (hereinafter referred to as "Agreement") is made and entered into this 101
day of November, 2023, by and between Board of Sumter County Commissioners (hereinafter
referred to as "Board," or "County"), whose address is 7375 Powell Road, Wildwood, Florida
34785, and Asphalt Paving Systems, Inc. (hereafter referred to as "Vendor"), whose address is
8940 Gall Boulevard, Zephyrhills, Florida 33541.
RECITALS
WHEREAS, the Board has need of professional services for ITB 045-0-2023/RS; and
WHEREAS, the parties desire to enter into a written agreement outlining the duties,
responsibilities and compensation of Vendor, based on the Vendor's response to ITB 045-0-
2023/RS Countywide Pavement Maintenance and Rehabilitation Services.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties agree
as follows:
1. The relationship of the Vendor to the Board will be that of a professional Vendor and the
Vendor will provide the professional and technical services required under this Agreement
in accordance with acceptable professional practices and ethical standards applicable to
Vendor's profession, and Vendor will endeavor to provide to the Board prompt and efficient
services to the best of its ability.
2. Vendor is hereby retained and employed as a Sumter County Contactor, and will work with
the Board to provide services in accordance with the scope of work outlined in ITB 045-0-
2023/RS.
3. The term of this Agreement shall commence on November 14, 2023 and continue full force
for two years with an additional two (2) — one year renewals from the date established in
the Notice to Proceed, unless otherwise terminated as provided in paragraph four (4) of
this Agreement. The term of this Agreement does not relieve the Vendor of any future
responsibility as described in paragraph six (6) of this Agreement.
4. This Agreement maybe terminated by either party upon thirty (30) days prior written notice
to the other party at the address designated in this Agreement for receiving such notice. If
this Agreement is terminated, Vendor shall be authorized to receive payment for all work
performed up to the date of termination.
With regard to compensation paid to Contractor, Contractor shall furnish to the Board an
itemized invoice detailing all of Contractors hours, services, expenses and any other
services utilized by the Board. The invoice shall be itemized pursuant to and in accordance
with the Fee Schedule, attached hereto as Exhibit A, and incorporated herein in haec verba.
Contractor shall submit all invoices pursuant to the Local Government Prompt Payment
Act, F.S. 218. Contractor acknowledges and agrees that the rates set forth in the Fee
Schedule shall remain fixed throughout the duration of this Agreement, including both the
Initial Term and any Renewal Term, and thereafter shall only be adjusted by mutual written
agreement of both parties.
a. For construction services progress payments, 5 percent (5%) of the payment will
be withheld.
2. General Considerations.
a. All reports, drawings, designs, specifications, notebooks, computations, details, and
calculation documents prepared by Vendor and presented to the Board pursuant to
this Agreement are and remain the property of the Board as instruments of service.
b. All analyses, data, documents, models, modeling, reports and tests performed or
utilized by Vendor shall be made available to the Board upon request and shall be
considered public records.
c. Vendor is required to: (i) keep and maintain public records required by Board; (ii) upon
request from Board' s custodian of public records, provide Board with a copy of the
requested records or allow the records to be inspected or copied within a reasonable
time at a reasonable or as otherwise provided by law; (iii) ensure that public records
that are exempt or, confidential and exempt, from public records disclosure
requirements are not disclosed except as authorized by law for the duration of this
Agreement and following completion of this Agreement if Vendor does not transfer the
records to Board; (iv) upon completion of this Agreement, transfer, at no cost, to Board
all public records in possession of Vendor or keep and maintain public records required
by Board.
d. If Vendor transfers all public records to Board upon completion of this Agreement,
Vendor shall destroy any duplicate public records that are exempt or, confidential and
exempt, from public records disclosure requirements. If Vendor keeps and maintains
public records upon completion of this Agreement, Vendor shall meet all applicable
requirements for retaining public records. All records stored electronically must be
provided to Board, upon request from Board's custodian of public records, in a format
that is compatible with the information technology systems of Board.
e. Vendor shall keep all books, records, files, drawings, plans and other documentation,
including all electronically stored items, which concern or relate to the services
required hereunder (the "Records"), for a minimum of five (5) years from the date of
expiration or termination of this Agreement, or as otherwise required by any applicable
law, whichever date is later. The Board shall have the right to order, inspect, and copy
all the Records as often as it deems necessary during any such period -of -time. The
right to audit, inspect, and copy Records shall include all of the records of sub -Vendors
(if any).
f. Vendor shall, at all times, comply with the Florida Public Records Law, the Florida
Open Meeting Law and all other applicable laws, rules and regulations of the State of
Florida.
g. IF THE VENDOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE VENDORS' DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT 352-689-4400, Sumter County Board
of County Commissioners, 7375 Powell Road, Wildwood, Florida
34785 or via email at Records@sumtercountyfl.gov.
h. Vendor shall, at all times, carry General Liability, Automobile and Worker s
Compensation Insurance pursuant to the insurance requirements in ITB 045-0-
2023/RS, naming Board as both a certificate holder and an additional insured in each
such policy.
i. Upon Vendor's written request, the Board will furnish, or cause to be furnished, such
reports, studies, instruments, documents, and other information as Vendor and Board
mutually deem necessary, and Vendor may rely upon same in performing the services
required under this Agreement.
j. Vendor is obligated by this agreement to comply with Section 20.055(5), Florida
Statutes.
k. Any entity or affiliate who has had its Certificate of Qualification suspended, revoked,
denied or have further been determined by the Department to be a non -responsive
contractor may not submit a bid.
3. The Vendor may be required to provide additional services to the Board on challenges,
public protests, administrative hearings or similar matters. The Vendor shall be available to
represent the Board, serve as an expert witness, and provide supporting documentation as
necessary. Should any other professional services be called for by the Board that are not
otherwise set forth in this Agreement or any of its attachments or exhibits, charges for these
services shall be agreed upon in advance by the parties hereto.
4. The Contract Documents, which comprise the entire Contract between Board and Vendor
and which are further incorporated herein by reference, consist of the following:
a. ITB 045-0-2023/RS
b. Vendor's Bid in Response to ITB 045-0-2023/RS
c. This Agreement
d. Permits / Licenses
e. All Bid Addenda Issued Prior to Opening Date
f. All Modifications and Change Orders Issued
5. Vendor shall be solely and entirely responsible for its tortious acts and for the tortious acts
of its agents, employees, or servants during the performance of this Agreement. Vendor
shall indemnify and save harmless the Board, its agents, employees and officers from and
against all liabilities, claims, demands, or actions at law and equity including court costs
and attorney's fees that may hereafter at any time be made or brought by anyone for the
purposes of enforcing a claim on account of any injury or damage allegedly caused or
occurring to any person or property in which was caused in whole or in part by any tortious,
wrongful, or intentional acts or omissions of Vendor, its agents, or employees during
performance under this Agreement. The foregoing is not intended, and shall not be
construed, as a waiver by Board of the benefits of Section 768.28, Florida Statutes.
6. Vendor is, and shall be, in the performance of all services and activities under this
Agreement, an independent contractor, and not an employee, agent, or servant of Board;
and no provisions of Board's personnel policies shall apply to this Agreement. None of the
benefits provided by Board to its employees including, but not limited to, worker' s
compensation insurance and unemployment insurance, are available from Board to
Vendor, or its employees, agents or servants. Vendor assumes responsibility for payment
of all federal, state and local taxes imposed or required of Vendor including but not limited
to FICA, FUTA, unemployment insurance, Social Security and income tax laws for which
Vendor as employer is responsible. Vendor shall be solely responsible for any worker's
compensation insurance required by law and shall provide the Board with proof of
insurance upon demand. The parties agree that Board shall not: (a) pay dues, licenses or
membership fees for Vendor; (b) require attendance by Vendor, except as otherwise
specified herein; (c) control the method, manner or means of performing under this
Agreement, except as otherwise specified herein; or (d) restrict or prevent Vendor from
working for any other party.
Force Majeure. No party shall be liable or responsible to the other party, nor be deemed
to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or
performing any term of this Agreement (except for any obligations to make payments to the
other party hereunder)], when and to the extent such failure or delay is caused by or results
from the following force majeure events ("Force Majeure Events"): (a) acts of God; (b)
flood, fire, earthquake or explosion; (c) war, invasion, hostilities (whether war is declared
or not), terrorist threats or acts, riot, warlike operation, insurrection, rebellion, revolution,
military or usurped power, sabotage or other civil unrest; (d) strikes, embargoes,
blockades, labor stoppages, lockouts or slowdowns or other industrial disturbances or
inability to obtain necessary materials or services (e) governmental delay regarding
permits or approvals; (f) action by any governmental authority; (g) national or regional
emergency; (h) shortage of adequate power or transportation facilities; or 0) other similar
events beyond the reasonable control of the party impacted by the Force Majeure Event
(the "Impacted Party") and provided further, however, that such performance shall be
resumed and completed with due diligence and reasonable dispatch as soon as the
contingency causing the delay or impossibility shall abate.
8. Attorney's Fees; and Costs of Enforcement. In the event suit is commenced to enforce
this Agreement, costs of said suit including reasonable attorneys' fees in all proceedings,
trials, investigations, appearances, appeals and in any bankruptcy proceeding or
administrative proceeding shall be paid to the prevailing party by the non -prevailing party.
In the event of default by either party hereto, the defaulting party shall be liable for all costs
and expenses, including reasonable attorney' s fees and costs incurred by the other party
in enforcing its rights hereunder, whether litigation be instituted or not, at the trial court and
appellate court level.
9. Law of the Agreement; Jurisdiction and Venue. The Parties agree that the laws of the
State of Florida shall govern any dispute arising from or related to this Agreement. The
Parties to this Agreement agree that venue and jurisdiction is mandated to lie only in the
state courts located in Sumter County, Florida. Removal of this case to federal court is not
permitted. Litigation in federal court is precluded by agreement of the parties hereto. If,
even though precluded by agreement of the Parties hereto, litigation arising from or based
upon this contract should be mandated by a court of competent jurisdiction issued pursuant
to a duly noticed hearing giving Sumter County adequate time to respond and all of the
benefits of due process to lie in the proper venue or jurisdiction of a federal court, that
federal court shall only be in the Middle District of Florida, Ocala Division. The Parties
further agree that entry into this agreement constitutes irrevocable consent that the
exclusive venue for any such dispute shall lie solely in the state or county courts in and for
Sumter County, Florida. The Parties expressly and irrevocably waive any right(s) to
removal of any such dispute to any federal court, unless the federal court has exclusive
jurisdiction; in such cases, the parties agree that the exclusive venue for any such disputes
shall be the United States District Court, in and for the Middle District of Florida, Ocala
Division. Process in any action or proceeding referred to in this paragraph may be served
on any party anywhere in the world, such party waives any argument that said party is not
subject to the jurisdiction of the state courts located in Sumter County, Florida and that the
laws of the state of Florida.
10. Entire Agreement. This Agreement contains the entire agreement of the Parties and may
not be changed except by written agreement duly executed by the Parties hereto. This
Agreement supersedes any prior understandings or agreements between the Parties, and
there are no representations, warranties, or oral agreements other than those expressly
set forth herein.
11. Assignment. This Agreement shall not be assigned nor may any portion of the obligations
contemplated in this Agreement be subcontracted to another party without prior written
approval of County. No such approval by County of any assignment or subcontract shall
be deemed in any event or in any manner to provide for the incurrence of any obligation of
County. All such assignments and subcontracts shall be subject to the terms and conditions
of this Agreement and to any conditions of approval that County shall deem necessary.
12. Compliance with Licenses, Permits, and Applicable Laws. In performing services
hereunder, Vendor shall comply with all federal, state and local laws and regulations.
Vendor shall be responsible for identifying and obtaining all permits necessary to complete
the scope of services. Vendor shall be responsible for obtaining, at its sole cost and
expense, all necessary license licenses and other governmental approvals required in
order for Vendor to provide the type of services required hereunder.
13. E-Verify: system established by the U.S. Department of Homeland Security to determine
the immigration and work -eligibility status of prospective employees.
14. The Vendor agrees to certify to the Board that Vendor is in compliance with the federal E-
Verify program, including obtaining written certification from all sub -Vendors who will
participate in the performance of scope of services contemplated in this Agreement. All
sub -Vendor certifications must be kept on file by the Vendor and made available to the
state and/or the Board upon request. The Board reserves the right to take action against
any Vendor deemed to be non -compliant; potential actions may include, but are not limited
to, cancellation of this Agreement and/or suspending or debarring the Vendor from
performing services for the County.
15. Conflict of Interest. Vendor shall notify Board in writing of any commitments during the
term of this Agreement which may constitute a potential or actual conflict of interest with
respect to the scope of services to be performed for the Board.
16. Corporate Status; Change of Ownership. If Vendor is a non -governmental, corporate
entity:
a. Corporate Status. Vendor shall ensure that the corporate status shall
continuously be in good standing and active and current with the state of its
incorporation and the State of Florida and at all times throughout the Term, and
any renewal or extension hereof. Failure of the Vendor to keep its corporate
status active and current shall constitute a material breach under the terms of
this Agreement.
b. Change of Ownership. Vendor shall notify County immediately upon any
change in corporate ownership or any substitution of the key professional
assigned (the "Key Person") to perform under this Agreement ("Change of
Ownership"). County shall have the option of cancelling this Agreement if a
Change of Ownership is not suitable to it, provided however, no cancellation
shall relieve the Vendor of its obligations to perform the work described herein
or for liability for breach of same. A Change of Ownership means the
occurrence of any one or more of the following: a sale, lease, or other
disposition of 50% or more of the interest or assets of the company or
corporation; a merger, reverse merger or consolidation with another entity; a
transaction wherein a third -party becomes the beneficial owner having fifty
(50%) percent or more interest in the corporation or company; or fifty (50%)
percent or more of the total number of votes that may be cast for any act of the
entity.
21. Default Neither Party shall declare the other party in default of any provision of this
Agreement without giving the other party at least ten (10) days advance written notice of
intention to do so, during which time the other party shall have the opportunity to remedy
the default. The notice shall specify the default with particularity.
22. Dispute Resolution. All disputes arising out of or in connection with this Agreement shall
be attempted to be settled through good -faith negotiation between the Parties, followed if
necessary within thirty (30) days by professionally -assisted mediation. Any mediator so
designated must be acceptable to each Party. The mediation will be conducted as
specified by the mediator and agreed upon by the Parties. The Parties agree to discuss
their differences in good faith and to attempt, with the assistance of the mediator, to reach
an amicable resolution of the dispute. The mediation will be treated as a settlement
discussion and therefore will be confidential. The mediator may not testify for either Party
in any later proceeding relating to the dispute. No recording or transcript shall be made of
the mediation proceedings. Each Party will bear its own costs in the mediation. The fees
and expenses of the mediator will be shared equally by the Parties. Failing resolution
through negotiation or mediation, either Party may file an action in a court of competent
jurisdiction or other appropriate remedy available in law or equity as defined herein below.
23. Jointly Drafted. The Parties agree that this Agreement is entered into knowingly and
voluntarily, after having the opportunity to fully discuss it with an attorney. Having had the
opportunity to obtain the advice of legal counsel to review, comment upon, and redraft this
Agreement, the Parties agree that this Agreement shall be construed as if the parties
jointly prepared it so that any uncertainty or ambiguity shall not be interpreted against any
one party and in favor of the other.
24. Parties Acknowledgement; Parties Bound. The Parties acknowledge that they have
read this Agreement, and that they understand the terms and conditions herein and that
the terms have been fully and completely explained to the Parties prior to the execution
thereof. Each party acknowledges that the other party has made no warranties,
representations, covenants, or agreements, express or implied, except as expressly
contained in this Agreement. Further, the Parties have caused this Agreement to be
executed on their respective behalf by the authorized officer whose signature appears
below under their respective name, to be effective as of the date first written above. This
Agreement shall inure to the benefit of and be binding upon the Parties, their successors,
heirs, and personal representatives.
25. Waiver. The waiver by any party hereto of a breach of any provision of this Agreement
shall not operate or be construed as a waiver of any subsequent breach by any party.
26. Time is of the Essence. Time shall be of the essence of this Agreement.
27. Survivability. Any provision of this Agreement, which obligates any of the Parties to
perform an obligation either before the commencement of the Term or after the expiration
of the Term, or any renewal or extension thereof, shall be binding and enforceable
notwithstanding that performance is not within the Term, and the same shall survive.
28. Severability. Whenever possible each provision and term of this Agreement will be
interpreted in a manner to be effective and valid but if any provision or term of this
Agreement is held to be prohibited or invalid, then such provision or term will be ineffective
only to the extent of such prohibition or invalidity, without invalidating or affecting in any
manner whatsoever the remainder of such provision or term or the remaining provisions
or terms of this Agreement.
29. Counterparts. This Agreement may be executed in a number of identical counterparts
and a facsimile or electronic/digital copy shall be treated as an original. If so executed,
each of such counterparts is to be deemed an original for all purposes, and all such
counterparts shall, collectively, constitute one agreement. In making proof of this
Agreement, it shall not be necessary to produce or account for more than one such
counterpart.
30. Section and Paragraph Headings. Captions or paragraph headings herein contained
are for organizational convenience only and shall not be constructed as material
provisions of this agreement or to limit any provisions hereunder.
31. Cooperation; Supplementary Actions. All Parties agree to cooperate fully and to
execute any supplementary documents, and to take any additional actions that may be
necessary or appropriate to give full force and effect to the basic terms and intent of this
Agreement, and which are not inconsistent with its terms.
32. Miscellaneous. Whenever the context shall so require, all words in this Agreement of one
gender shall be deemed to include the other gender.
33. Incorporation of Recitals. Each of the WHEREAS clauses listed above are hereby re -
alleged and incorporated into this Agreement as if otherwise fully stated herein.
34. Notice. Whenever any notice, demand or request is required or permitted hereunder, such
notice, demand or request shall be made in writing and shall be personally delivered to
the individuals listed below, sent via prepaid courier or overnight courier, or deposited in
the United States mail, registered or certified, return receipt requested, postage prepaid,
addressed to the addresses (and individuals) set forth below. No other form of electronic
communications (Facebook, Twitter, Text) will be deemed Notice.
FOR THE BOARD
Name: Bradlev S. Arnold
Address:7375 Powell Road. Wildwood. FL 34785
Title: Countv Administrator
FOR THE VENDOR Asohalt Paving Svstems, Iris
Name:
Robes Capofern
Address:
8940 Gall Blvd, Zeohvrtrills. FL 33541
Title:
President
Date:
11/3/2023
WHEREOF, the parties have signed this agreement the day and year first above
�� / n. � .�1: � J
r
ATTEST:
By:
Kenneth essNl lrna
SUMTER COUNTY
BOARD OF COUNTY MMISSIONERS
.�
By: Chairman
Date Signed: I� I Igla�
ASPHALT PAVING SYSTEMS, INC.
By" Robert Capoferri / President
Date Signed: 11/3r2023
98
EXHIBIT A
Bid Form
Telephone: (352) 689-4400
Fax: (352) 689-4401
Re: ITB 045-0-2023/RS COUNTYWIDE PAVEMENT MAINTENANCE AND
REHABILITATION SERVICES
1. Having carefully examined the ITS for the project listed above:
And being familiar with the premises affecting the work, the undersigned proposes and hereby agrees to
furnish all labor and material and to perform all work in accordance with said documents for.
ITB 045-0-2023/RS
2. In submitting this Bid, it is understood that the right is reserved by the Board of Sumter County
Commissioners to reject any, and all bids.
3. The Vendor hereby acknowledges the receipt of None Addenda Issued during the bid period and
certifies their Inclusion in the bid. (indicate *NONE` If no addendums were received).
4. All Requests for Information (RFI's) will be sent to Jackie Valdez for response.
Date: 1012712023 Asphalt Paving Systems. Inc.
Venda
By: Robert Capoferri /President
Address:
a
:fA1,T17glfj}g1D
AB `v
Zeohyrhills. FL.33541
Sumlur County Board of County Commissioners Papa 99 of 114
We
Countywide Pavement Maintenance and Rehabilitation
Services
Unit Price Bid
The following unit costs shall include all material, labor, equipment, and any other additional charges required
to accomplish the work of the unit cost.
Bid award will be based on the total unit pricing for each category listed in the unit price proposal. Bidders
are NOT required to bid each category, but must provide pricing for ALL line items listed in those categories
they are capable of producing and have prior applicable experience. Sumter County reserves the right to
award a contract to one or more vendors.
CATEGORY A -MILLING
1,001-
5,001-
10,001-
Over
PER TASK ORDER
UNIT
5,000
10,000
25,000
25,000
1"
Sq. Yd.
$13.75
$7.15
$4.25
$3.75
$3.25
1.5"
Sq. Yd.
$13.75
I $7.15
I $4.25
$3.75
$3.25
2"
Sq. Yd.
$14.25
I $7.90
I $4.99
I $3.99
$3.55
2.5"
Sq. Yd.
$14.25
$7.90
$4.99
$3.99
$3.55
3"
Sq. Yd.
$15.95 I
$7.99
$5.65
$4.85
$4.25
4"
Sq. Yd.
$16.95
+
$8.25
$6.20
I $5.50
$5.15
5"
Sq. Yd.
$18.25
$8.60
$7.50
$5.95
$5.50
6"
Sq. Yd.
$21.25 I
$8.99
$7.95
$6.75
$6.25
Asphalt and/or profile
millings deductive
alternate for Contractor
to deliver and transport
Cu. Yd.
-$1.00
-$1.00
-$1.00
-$1.00
-$1.00
(Beyond first 25 truck
loads)
UNIT
0-10
<10-20
<20-30
Over 30
I
(Mlles)
(Miles)
(Miles)
(Miles)
Sumter County aoa,d or County Commissions Page 99 or114
100
Hauling
First25 Truck Loads of Compensation/Mile
Millings to be delivered From Work Site
Location to County $5.00 $5.00 $5.00 $5.00 $5.00
to County Facility Facility back to
Work site location
CATEGORY A SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line item unit $132.40 I $67.93 $49.78 $42.53 $38.75
pricing for each column of Category A)
CATEGORY A TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each column for Category $331.39
A)
CATEGORY B-STRUCTURAL
OVERLAY -ASPHALT TYPES PER UNIT
0-100
101-5o0
501-1,000 (
1,001-5,000
Over5,0001
TASK ORDER
9.5 S.P. Traffic Level C Ton
$781.57
$251.86
$188.29
$179.77
$171.62
12.5 S.P. Traffic Level C Ton
I $781.57
$251.86
$188.29
$179.77
$171.62
9.5 F.C. Traffic Level C Ton
I+ $801.57
$271.86
$208.29 I
$199.77
$191.62
12.5 F.C. Traffic Level C Ton
I $801.57
$271.86
$208.29 I
_$199.77
$191.62 J
CATEGORY.B.SUB-TOTAL UNIT PRICING.
-
(Instructions: Enter Total of line item unit
I $3.166.28
I $1,047.44
I $793.16 I
$759.08
$725.48
pricing for each column of Category B)
- ' CATEGORY B TOTAL UNIT PRICING:
- -
-
-
(Instructions: Add together the total unit
-
pricing of each column for
$6,492.44
Category B)
CATEGORY C- CHIP SEAL/ FOG
0 -
25,001-
50,001-
Overby
SEAL PER TASK ORDER UNIT
25,000
5D,000
100,000
too, Goo
Single Chip (Number 89 Stone) Sq. Yd.
I $4.16
$3.51
$3.31
$3.31
Double Chip (Number 57 & 89 Sq. Yd.
$6.82
$6.16
$5.96
$5.96
_.:.)
Stone)
Triple Chip Seal Sq. Yd.
$9.83
$8.95
$8.30
$8.30
Fog Seal Sq. Yd.
$ 0.70
$ 0.70
$ 0.70
$ 0.70
CATEGORY C SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line Item unit
$21.51
$19.32
$18.27
$1827
pricing for each column of Category C)
CATEGORY C TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each
column for
$77.37
Category C)
Sumter Cwnfy Board or Counly Commfssioners
Pao. 100 a 114
101
CATEGORY D -CAPE SEAL PER UNIT 0 - 2S,001-
I
S0,001-
Over
TASK ORDER 25,0D0 50,000
100,000
100,000 -
Cape Seal I Sq. Yd. $12.06 S 1D.67
$ 10.21
$ 10.21
CATEGORY D SUB -TOTAL UNIT PRICING:
J
(Instructions: Enter Total of line item unit $12.06 $10.67
$10.21
$10.21
pricing for each column of Category D)
CATEGORY D TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each column for
$43.15
CateRDry D)
somw Lcunly aw,d.lcwnry C.mmiss(.,wrs Pay. 101 e1114
102
CATEGORY E - MICRO -SURFACING
0 -
25,001-
50,001-
Over
UNIT
PER TASK ORDER
25,000
50,000
100,000
100,000
Double Micro I Sq. Yd.
- $ 7.90
$7.16
$6.90
$6.90
Single Micro Sq. Yd.
$5.99
$5.25
$4.99
$4.99
Rut Filling (Leveling) I Ton
$436.00
$436.00 I
$436.00
$436.00
CATEGORY E SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of tine Item unit
$449.89
$448.41 I
$447.89
$447.89
pricing for each column of Category E)
CATEGORY E TOTAL
UNIT PRICING:
(Instructions: Add together the total unit
pricing of each column for I
$1,794.08
Category E)
CATEGORY F - IN -PLACE
RECYCLING- RECONSTRUCTION
0-
25,001-
50,001-
Over
UNIT
(FULL DEPTH RECLAMATION) PER
25,000
50,000
100,000
100,000
h,
TASK ORDER
y
Pulverization Sq.Ycl.
$13.32
$10.21
$9.63
$9.09
Cement- Cement Treated Base Ton
$245.00
$245.00
$245.00
$245.00
Asphaltic Cement -Foamed Gallon
$4.75
$4.75 I
$4.75
$4.75
-*
Asphalt Base
;
Asphaltic Emulsion - Emulsion
Treated Base Gallon
$3.64
$3.64
$3.64
$3.64
Added Rap or Aggregates Ton
$45 00
�,y� -
e i
'•'
Excavation for Cu.Yd.
Widening/UnsuitableMaterials
$4000„
General Use Optional Base Cu. Yd.
Material
$45.00
0'-4'
<4'to6'
<6'to10'
<10'
UNIT
(width)
(width)
(width)
(width)
Shoulder Rework LF
$2.25
$2.75
$3.25
$3.75
CATEGORY F SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line item unit
$398.96
$266.35
$266.27
$266.23
pricing for each column of Category F)
CATEGORY F TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each column for
$1,197.81
Category F)
Sumter County aoaniorcounty Commlgaione Page 102 of 114
CATEGORY G—ASPHALT j
UNIT
0-1,000
1,001-
5,001-
25,001
REJUVENATION PER TASK ORDER
5,000
25,000
50,000
Rejuvenation
I
Sq.Yd.
$
I
Test Core Removal
II
Each
$
$
$
$
II
Test Core Laboratory Analysis-
Each
$
$
$
$
Rejuvenation (Including Titanium
Sq. Yd.I
$
$
$
$
Dioxide)
Field Core Removal f
Each
$
$
$
$
Field Core Laboratory Analysis -
Each
$
$
$
$
Viscosity
Field Core Laboratory Analysis—
Each
$
$
$
$
Titanium Dioxide Penetration
Field Core Laboratory Analysis —
Each
$
$
$
$
Titanium Dioxide NO2 Reduction
Field Core Laboratory Analysis —
I`4
Titanium Dioxide Solar I
i
Each
$
$
$ I
$
Reflectance Index (SRI)
CATEGORY G SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line item unit
$
$
$
$
pricing for each column of category G)
CATEGORY G TOTAL UNIT PRICING:
Pricing of each column for
(Instructions: Add together the total unit pricing
BID
$
1
Category G)
,
CATEGORY H - CRACK SEALING UNIT 0 - 500 Soo -1,000 11,001- 5,000
PER TASK ORDER
Crack Sealant Gallon $45.00 $40.00
CATEGORY H SU&TOTAL UNIT PRICING:
(Instructions: Enter Total of line Item unit $45.00 $40.00
pricing for each column of Category H)
CATEGORY H TOTAL UNIT PRICING:
(Instructions: Add together the total unit pricing of each column for
Category H)
Sumner County aoa,d of County CWnmISSiona,B
$35.00
103
Over
50,000
$
$
s,001- Over
10,000 10,000
$33.00 $30.00
$35,00 $33.00 $30•00
$183.00
Page f03 of 114
i
104
CATEGORY I- TRAFFIC LOOP UNIT
REPLACEMENT
Type A
(FDOT Item # 660-2.101) Each
I $4,500.00
Type B Each
(FDOT Item # 660.2-102)
$4,SOO.00I
Type F Each
(FOOT Item # 660-2-106)
$5,000.00
Type F
(FOOT Item #660.2-106 modified Each
$6,000.00
to 30 Ft)
: ••
CATEGORY I TOTAL UNIT PRICING
(Instructions: Enter Total of line item unit
I
$20,000.00,
pricing for Category 1)
_
CATEGORY) -SODDING PER TASK
ORDER UNIT
Performance Turf Sod Sq. Yd. $4 50 -= -
CATEGORY J SUB -TOTAL UNIT PRICING:
(Instr ictlons: Enter Total line Item unit pricing $4.50
for Category J)
CATEGORY K —VARIABLE
MESSAGE BOARDS PER TASK UNIT
ORDER . _..`:..r....
PER
Variable Message Board BOARD $ 32.00
PER DAY
CATEGORY K SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total line item unit pricing $32.00
for Category K) -
Sumter County aeard or County Commfssioners Pays IN of 114
ICATEGORY L-PAVEMENT MARKINGS PER TASK ORDER
Item• ProductTVpe:
L-1 White -Solid
4"
6"
8"
12"
I 118"
24"
L-2 White - Skip
6"
L-3 Yellow -Solid
4
8"
12"
18„
L-4 Yellow -Skip
4
6"
L-S Yellow -Double
4
6"
Unit: I Painted
GM $ 3,335.00
GM $ 3,910.00
LF $ 0.75
LF I $ 4.83
LF I $ 7.25
LF $ 9.66
GM
$ 1,207.50
GM
$ 1,449.00
GM
$ 3,381.00
GM
I $ 3,864.00
LF
( $ 0.75
LF
$ 3.62
LF
I $ 5.41
GM
1
$1,207.50
GM
$ 1,449.00
GM I $ 4,830.00
GM I $ 5,313.00
105
Thermoplastic I Misc.
$ 5,636.00
$ 6,325.00
$1.84
I. --...I
$ 6.04
$ 7.25ivj
$ 12.08
$ 1,811.26
$ 2,415.00
`Yy 3. "1
$ 5,675.25
$ 6,325.00
$ 1.84 -
$ 4.83
$ 7.25
$ 1,811.25'
S '
$ 2.415.00 1 MEN
$ 11,350.50 I "
$ 12,650.00
Sumter Coun y aoad 4f Count' Commissioners Page 105 01114
106
L-6 Audible and Vibratory Pavement Markings
Yellow - Skip 4"
GM
$ 9,901,50
$ 9,901.50
Yellow -Skip 6"
GM
$ 9,901.50
$ 9,901.50
White -Solid 4"
GM
$ 9,901.50
$ 9,901.50
White - Solid 6"
GM
$ 9,901.50
$ 9,901.50
I- ,
L-7 Legends
I
I "STOP"
EA
I $120.75
I $ 241.50
"R X R" (Includes 6" white)
EA
$ 241.50
I $ 425.50
"ONLY"
EA
$ 115.00
I $ 241.50
=
"LANE"
I
$115.00
I $241.50
"MERGE"
I EA
$ 149.50
$ 299.00
f.•'.�t tr.
"SCHOOL"
EA
$ 184.00
$ 339.25
Lv z
"AHEAD"
EA
$ 172.50
$ 310.50
" Visitor"
I EA
$149.50
$ 402.50
W
a 1 E1:-�-YPa
"Resident"
EA
I $ 149.50
$ 460.00
�"-
"Path"
EA
1 $120.75
$ 241.50
.1c ♦
L-7 Markings
TURN AND THROUGH LANE TURN ARROW
EA
$ 80.50
$ 138.00
IF�
I
THROUGH LANE USE ARROW
EA
$ 40.25
$ 69.00
`.�p4Lif
TURN LANE USE ARROW
EA
$46.00
$ 80.60
t {
BIKE OR CART
EA
$ 34.50
$115.00
t .l
BIKE ARROW
I EA
$34.60
$287.50F
T 1
YIELD TRIANGLES
EA
$ 11.50
$ 28.75
L-8 I Reflective Pavement Markers
Bi-Directional, Amber
I EA
$ 6.04
$ 6.04
Mono -Directional Colorless
I EA
I $ 6.04
$ 6.04
I '�
Sumter County Board or County Commisataners Page 106 0114
107
Bi-Directional, White/Red I EA I $ 6.04 I $ 6.04
Sumter County 8eerd ofCounry Commisaianxs Pago 107 of 114
L-9 I Miscellaneous
ISINGLE POST SIGN, F&I GROUND MOUNT, UP
TO 12 SF I S350.00
SINGLE POST SIGN, F&I GROUND MOUNT,12-20
SF AS I I _ $1,350.00
SINGLE POST SIGN, F&I GROUND MOUNT, 21-30 AS I- .I $2,500.00
SF
MAILBOX (REMOVE AND REPLACE) I EA $325.00
Silt Fence Type III I LF I I $ 2.50
Removal of Existing Marking I SF I - $ 3.45
Preform Thermoplastic 12" LF I _ I $ 11.50
�I Preform Thermoplastic 24" LF I1%a $ 23.00
Off Duty Law Enforcement Officer HR ' $ 1W.00
CATEGORY L SUB -TOTAL UNIT PRICING: (Instructions: Enter Total - .$71,367.64 $100,000.00 $4,665.45
of line item unit pricing for each column of Category L)
CATEGORY L TOTAL UNIT PRICING: $ 176,033.09
(Instructions: Add together the total unit pricing of each column for Category L)
SHADED NOT APPLICABLE
CATEGORYM— Mobilizailon UNIT
$0.00-
$50,001-
$100,001-
Over
$50,000
$100,000
$500,000
$500,000
Work Order Total LS
$ 3,500.00
$ 3,500.00
$ 3,500.00
$ 3,500.00
CATEGORY M SUB -TOTAL UNIT PRICING:
(Instructions: EnterTotal of line item unit
$3.500.00
$3,500:00
$3,500.00
$3,500.00
pricing for each column of Category M)
CATEGORY M TOTAL UNIT PRICING:'
(Instructions: Add together the total unit pricing of each
column for
$14,00.00
Category M)
CATEGORY N— Maintenance of
I UNIT
Traffic
0-7
9 -14
15. 21
22-31 over 31
Standard Index 600 Series MOT
TWO-LANE AND MULTILANE, Day
$ 500.00
$ 500.00
$ 500.00
$ 500.00 $ 500.00
WORK ON SHOULDER
Standard Index 600 Series MOT
TWO-LANE, TWO-WAY WORK Day
$ 750.00
$ 750.00
$ 750.00
$ 750.00 $ 750.00
WITHIN THE TRAVEL WAY
Sumter County Board of County Commissioner, Page rgs or 114
Standard Index 600 Series MOT
TWO-LANE,TWO-WAY,
Day
$750.00
$750.00
$750.00
INTERSECTION WORK
Standard Index 600 Series MOT
Day
$ 750.00
$ 750.00
$ 750.00
Multilane Roadway, Lane Closures_
Standard Index 600 Series MOT
Multilane Roadway, Intersection
Day
$ 750.00
$ 750.00
$ 750.00
Work
Standard Index 600 Series MOT
Day
$ 750.00
I $ 750.00
$ 750.00
Temporary Road Closure
Standard Index 600 Series MOT
Day
$ 750.00
$ 750.00
$ 750.00
Two -Way Lek -Turn Lanes
Standard Index 600 Series MOT
Day
$ 250.00
$ 250.00
$ 250.00
Sidewalk Closure
Standard Index 600 Series MOT
Day
$ 750.00
$ 750.00
$ 750.00
Work Within the Roundabout
CATEGORY N SUB -TOTAL UNIT PRICING:
(Instructions: Enter Total of line item unit
$6,000.00
$6,000.00 .
$6,000.00
pricing for each column of Category N)
-
CATEGORY N TOTAL UNIT PRICING.:
109
$ 750.00 I $750.00
$ 750.00 I $ 750.00
$ 750.00 I $ 750.00
$ 750.00
$ 750.00
1 $ 250.00
1 $ 750.00
$6,00.0.0
(Instructions: Add together the total unit pricing of each column for 1 $30,000.00
- - - - -- --- CategoryN) _
SHADED NOT APPLICABLE
$ 750.00
$ 750.00
$260.00
$ 750.00
D I $6,060.00
l
Sumter count ewd or county Commfubnan Page In or 114
110
BID OF
Countywide Pavement Maintenance and Rehabilitation Services
Bid Form
Asphalt Pavinq Systems, Inc.
Full Legal Company Name
8940 Gall Blvd, Zephyrhills, FL 33541 (813) 788-0010 (813) 788-DO20
Mailing Address Telephone Number Fax Number
Bidders: Having become familiar with requirements of the project, and having carefully examined the
Bidding Documents and Specifications entitled Cnuntvwida Pavement MaintPnanrP and Rehabilitation
Services in Sumter County, Florida, the undersigned proposes to furnish all materials, labor and
equipment, supervision and all other requirements necessary to comply with the Contract Documents
to submit the following Bid summarized as follows:
The following total unit costs [from the unit price) shall include all material, labor, equipment, and
any other additional charges required to accomplish the work of the unit cost for any locations within
Sumter County. Partial bids will be accepted on a per category basis. Bidders are NQJ required to
bid each category, but must provide pricing for ALI. line items listed in those categories on the unit
price for which the bidder is capable of producing and have prior applicable experience.
FOR: Countywide Pavement Management and Rehabilitation Services
CATEGORY A TOTAL UNIT PRICING: $ 331.39
(From the unit price) Amount Written in Numerals
Three hundred thirty one dollars and thirty nine cents.
/100 Amount Written in Words
CATEGORY B TOTAL UNIT PRICING. $ 6,492.44
(From the unit price) Amount Written in Numerals
Six thousand four hundred ninety two dollars and forty four cents.
/100 Amount Written in Words
CATEGORY C TOTAL UNIT PRICING: $ 77.37
(From the unit price) Amount Written in Numerals
Seventv seven dollars and thirty seven cents.
Sumter County Board or county Commissioners Pape 110 or 114
111
/100 Amount Written in Words
CATEGORY D TOTAL UNIT PRICING: $ 43.15
(From the unit price) Amount Written in Numerals
Forty three dollars and fifteen cents.
/100 Amount Written in Words
CATEGORY E TOTAL UNIT PRICING: $ 1,794.08
(From the unit price) Amount Written in Numerals
One thousand seven hundred ninety four dollars and eight cents.
/100 Amount Written in Words
CATEGORY F TOTAL UNIT PRICING: $ 1,197.81
(From the unit price) Amount Written in Numerals
One thousand one hundred ninety seven dollars and eighty one cents.
/100 Amount Written in Words
CATEGORY G TOTAL UNIT PRICING: $ 0.00
(From the unit price) Amount Written in Numerals
No Bid
/100 Amount Written in Words
CATEGORY H TOTAL UNIT PRICING: $ 183.00
(From the unit price) Amount Written in Numerals
One hundred eighty three dollars and zero cents.
/100 Amount Written in Words
CATEGORY I TOTAL UNIT PRICING: $ 20,000.00
(From the unit price) Amount Written in Numerals
Twenty thousand dollars and zero cents.
/100
Amount Written in Words
Sumter County Board of County Commfssloners Page f71 of ita
112
CATEGORY 1 TOTAL UNIT PRICING: t 4.50
(From the unit price)
Four dollars and fiftv cents.
/100 Amount Written in Words
Amount Written in Numerals
CATEGORY K TOTAL UNIT PRICING: $ 32.00
(From the unit price) Amount Written in Numerals
Thirty two dollars and zero cents.
1100 Amount Written in Words
CATEGORY L TOTAL UNIT PRICING: $ 176,033.09
(From the unit price) Amount Written in Numerals
One hundred seventy six thousand thirty three dollars and nine cents.
/100 Amount Written in Words
CATEGORY M TOTAL UNIT PRICING: A 14,000.00
(From the unit price) Amount Written in Numerals
Fourteen thousand dollars and zero cents.
/100 Amount Written In Words
CATEGORY N TOTAL UNIT PRICING: $ 30,000.00
(From the unit price) Amount Written in Numerals
Thirty thousand dollars and zero cents.
/100 Amount Written in Words
Each Bidder shall print legibly, In blue or black ink, the amount written in numerals and the amount
written in words for the items shown above. In the event an amount submitted is not legible, the
County reserves the right to consider it a "No Bid", and deem the Bidder nonresponsive to the
requirements of the Bid.
All Unit Prices shall be established at the beginning of the contract and may be adjusted (+ or -) annually
upon approval of both the Contractor and County and only at the beginning of each renewal period.
Any approved annual rate adjustments shall take effect with the first task order issued after the
Sumfar Count' Board aCounty Commhsionm Page 1120 110
113
renewal period. Additional Unit Price items not included on the official bid form will be submitted to
the County's authorized representative for prior approval and will be added to the Standard Agreement
through a Contract Amendment and must be accepted by both the Contractor and the County. Price
adjustments forfuel and bituminous products will not be allowed on a task order basis.
Note: The listing order of bid items reflects a construction sequence in general terms for bidding
purposes only and is not a specific construction schedule.
Sumter County reserves the right to award a contract to more than one bidder.
SunRer Count' Saud ofCounry Commraslaners PVg. 1130 114
BID FORM
"BASE BID
Alternative Paving Methods"
Revised
Pav item
Description
Quantity
Unit
Unit Cost
Pricing
2024
1280-2
Asphaltic Base Course
20.200
TN
381.7
$ 535.53
1280-2
As paltic Base Course
201-500
�N
192.88
$ 270.61
1280-2
Asphaltic Base Course
501-1000+
Try
144.43
$ 197.50
327-1
Milling of Existing Aall (2" +/-
�59//A00 +
SY
4.06
S 4.97
327-2
Milling of Existin . Als�alt (2" +/-)
%ncrete
10.000 to 50.000
rcY
4A2
S 5.39
331-1
ASP 9.5 Asphaltic
;0-200
1N
381.7
$ 535.53
331-1
PP 9.5 Asphaltic Concrete
;01-500
TN
192.89
$ 270.61
331-1
!P 9.5twitaltic Concrete
�501-1000+
'l'N
144.43
$ 197.50
333-1
:P 12. Yphaltic Concrete
;0-200
iN
380.7
S 534.12
333-1
:P 12.5 lApholtic Concrete
;.01-500
TN
191.88
$ 269.21
333-1
1P 12.5 A3pi Asc C ncre`i
501-1000+
TN
143.43
$ 1%.50
333-2
t Mall �oncrete Type "S-3"
20-200
TN
381.7
$ 535.53
1333-2
�fp altic Concrete Tvpe "S-3"
201.500
tl'N
192.88
$ 270.61
333-3
Asphaltic Base Course
10-200
iN
381.7
$ 535.53
333-3
ntphallic Base Course
201-500+
iw
192.88
$ 270.61
1333-2
phallic Concrete T�1f "S-3"
501-1000+
Try
144A3
S 297.50
IAPM-001
SiMicro Surface f0-24lbs
Q,qI p to 50,000
�SY
234
S 4.28
IAPM-001
Si;:;: Micro Surface 20-24 lbs
/rU,r�pal +
BY
234
S 4.28
S 6.47
IAPM-002
Double Micro Surface 30.34lbs
``000 to 50,000
SY
3.99
IAPM-002
bauble Micro Surface 30-34 lbs
50101+
ISY
3.99
$ 6.47
APM-003
Single Ch)p Seal-#89 Granite
19A00 to 50,000
SY
2.42
$ 3.76
APM-003
�Slor�p CSeal-#89 Granite
5�;01 +
By
2.42
$ 3.76
APM-004
ou le inSeal - #57 w/#89 Granite
11000 to 50,000
SY
4.98
$ 6.58
APM-004
Double C4 Seal -#57 w/#89 Granite
P0 901 +
SY
4.98
$ 6.59
APM-005
Full Depth Reclamation / 6"-9"
1000 to 50,000
SY
6.9
$ 9.85
APM-005
Full Depth er Itm,� pn�4 9'
Kedametion
59fool +
tSY
6.9
$ 9.74
APM-006
�'u1l Depth /9-12
1 00 to 50,000
sY
6.9
$ 9.95
APM-006
Full DC �h Reclamation /9-12
j0,001 +
'SY
6.9
$ 9.74
APM-006a
Cement�or Reclamation
►TN
160
$ 231.00
APM-006b
Emulsion for Reclamation
1GaI
2
$ L92
APT-001
Crack Filling / Sej ip2
1-1000
Gal
20
$ 33.00
APT-0Ol
Crack Filling/SealIIn-g
1001-3000
Gal
20
$ 33.00
APT-001
Track Filling/Sealing
;;001+
Gal
20
$ 33.00
APT-002
APT-002
'o Seal
'oC�eal
10000-50,000
5Q�01+
ISY
BY
0.52
0.52
$ 0.72
$ 0.72
APT-002
'o�$ea1
1-100
Gal
3.55
S 5.28
APT-002
"Net
501+
Gal
3.55
$ 5.28
PR-001
'avement Re uvenotor
1p\\Q00-50,000
BY
No Bid
PR-002
'avement Rejuvenator
50,001+
SY
No Bid
Signature of Proposer
Name
Firm or Patnership
ASPHALT DATE: 4/1/2024
!?Aviivc
p YSTEMS
TO:
FROM:
Asphalt Paving Systems, Inc.
City of SebacBan-Public Works
Kris Shane -East
Coast Florida Rep
7225 Main St
9021 Wire Road
Soi astim FL 32958
Zephyrhllls, FL 33540
772-22&7013
Ph: 813-480-1865
RE: Pro)ectproposal
2022 Micro Surfacing and Cape Seal
Product Description
Units
Quantity
Unit Price
Total Price
Sumter County Contract
Cape Seal
SY
37.622.00
S 10.21
S
384,120.62
Crack Filling/Sealing
GAL
1,000.00
S 35.00
$
35,000.00
'Mastic Patch'
Mobilization
LS I
0.50
S 3.500.00
S
1,750.00
MOT
LS I
4.00
$ 750.00
$
3,000.00
6' Yellow Sofid Traffic Stripe (Paint)
GM I
0.21
S 3,864.00
S
811.44
6- White Solid Traffic Stripe (Paint)
GM I
0.11
$ 3,910.00
$
430.10
12'Solid Tra0lc Stripe (Paint)
LF I
0.00
$ 4.83
S
-
la' Solid Traffic Stripe (Paint)
LF I
0.00
$ 7.25
S
-
24'Solid TneicStripe (Paint)
LF I
886.00
S 9.66
S
8.558.76
White Message (Paint)
EA I
0.00
$ 149.50
$
-
WhlteArruw(Palnt)
EA
0.00
I S 46.00
$
-
6' Yellow Solid Stripe/Extra. Thermo.
LF
0.21
I S 6,325.00
$
1,328.25
6- Mite Solid SMpe/Extra. Them..
LF I
0.11
I $ 6,325.00
S
695.75
12'Solid Stripe/Extra. Thermo.
LF
0.00
I $ 6.04
$
-
18.Solid Stripe/ Extra. Thermo.
LF I
0.00
I $ 7.25
$
-
24'SolidStdpe/Extra. Thermo.
LF
886.00
I S 12.08
S
10,702.88
White Message/Exru. Thermo.
EA I
0.00
I $ 241.50
$
-
WhiteArrow/Ezhv. Thermo.
EA I
0.00
I S 138.00
$
-
RPMS
EA
54.00
I $ 7.00
S
378.00
642022 and 2023 preservation years to be completed at the same throe -
Total
$
446.775.80
Respectfully Submitted. Accepted By
Asphalt Paving Systems, Inc. Signature:
Zephyrhills. Florida
c: 813480-1865
e: kshaneapsiagmail.com Date:
' Pmpul nsd M W Faye.
Page I of 2
KS PROPp63Sb -4N — Sebastian-2022-Micro-Cape Seal -Var Rds- $446K-4dd4.xls
I nEM I trarcr..c I
2022 Preservation Project Street list
seem I To I tnwTH I sw I TRWqI
ADMIRAL CIR
SCHUMANN DR
SCHUMANN DR
1,850
20
4,111.11
AETNAST
SCHUMANNDR
OSCEOLAAVE
IN
20
2,200.00
CAPRI AV
CAPRONASF
Schumann or
1.100
20
2,4 ,44
CAPRI AV
Schumann Or
ENGIAR OR
us
20
1.8A,78
DAHLAV
SCHUMANN DR
EMPRESSAVE
1,120
20
2,488.89
FUNTSF
ADMIRAL OR
ADMIRALCIR
740
20
1,644.44
MARSH ST
DAHLAVE
EMPRESS AVE
8D0
20
1,777.78
OSCEOIAAV
DEAD END
SCHUMANN DR
1,060
20
2,355.56
Capronast
SEasy St
Engler or
2585
20
5,744.44
Empress Ave
Capron St
Schumann or
1100
20
2,444.44
Empress Ave
Schumann or
OE
6501
20
1.466.67
Englar Or
Schuman Or
Capri Ave
550
20
1.222.22
Ormond Ct
Capron St
EmpressAve
30R0
20
2,400.00
S Easy St
Schumann Or
DE to City Umlts
2350
20
3,000.00
Thunderbird or
Schumann Or
Pcin Park
1100
20
2,444.44
]fi 93P.00
1
3ZIS22
TAPE SEAL. 2 set backs/ level at 135
CAPE SEAL- I set back/ level at 116
CAPE SEAL-1 set back/ level at 140 and When
CAPE SEAL-1 set back/ level at III
CAPE SEAL-1 set back/ level at 136/ heavy mastic
CAPE SEAL- mastic in radius
CAPE SEAL
CAPE SEAL- I set back
CAPE SEAL- level at IN and others/ mastic and manholes
CAPE SEAL. 1 set back/ level at 177
CAPE SEAL- 1 set back
CAPE SEAL-1 set back
CAPE SEAL -
CAPE SEAL-1 set back/ level at 974, 946, and others
CAPE SEAL- confirm limbs with City
SPNALT Asphalt Paving Systems, Inc.
I�AV/NG Kris Shane -South Florida Rep
�YJS�R'78 Zephyrhllls, FL 33UO
Ph:813-480-1865
Page 2 of 2
SP�LT�
.9V/NG
���- YSTEMS
_I
To:
Gly el SebaNau Pobli[Wohf
Ix15 Mainw
$eNaWq R33%!
)T2-••n T013
RE: p."l Proposal
202ZMIDIn6aPARe4MT de,
Pro6Ya Dn Rdon
'sumlmmmrymolnn
Spr .tk .ve
MIIIIn6al w.ug65phal, 15'
SP 9.54ryAalll[UnonN.S' Onrlay
SWuunn Dr(Sgl)
MNInBo(EaMilgbpEall •/3'
I SP 9.5.4phahl[ Gnvne LS' OrcAry
Saewunn0[l6[[21
MlWryef2tlnW Ag6al1 [/-3•
ISP95 A+p1ulY[Uxre1e 15'Onrhy
I Ix6.m.nnmisefM
I INIIIIriSorLvnlR4apball•/-$'
ISp 95 Aryhahlc foncelr I.S' OrcAy
I
I Sn.m...prsneaea R+ml
I INDbgolE[INry Ap6ah IS'
I SP9S.lgiub[Lannap l5'TerYY
I Ism°�•wx+�lWm)
NDWp nr FtlN�N Npinh Is-
SP95A wcWneerc-IS'Onrhy
I I
MOYXUMen
IMOT
I
I6'YeDowillLTnlfl[SWpe IPYm)
6'NTIInSotltl Tnm[SMplPaln[)
I Sx'SOIWTMIrAnpelPolncl
1-I24' IDIId TMIc 5 W pr (Pole!)
x4'6elleTnm[sWp[Ivalnt]
Iwb1u M[nax[lnmp
I Iwnnr6�w(PomQ
I Is'Ycl wSolle"Wl Path.TA[rmu
I 6' VJAhe hY0 Sntpe/ ¢Iluu Theme
I 12' 9dltl SMpe/ Eapn Thmnp
I IYSMItl SWpe/ Ewu The�ma
I x4'SNMSWpe/EvbrtThmen
I Nblu Nemw/3smaTh[rmv
1 wnlM4�tm./S[nnThmnu
RPM
I
I
I
0.np[nlWly 6ubminM
.4pM1o/c Posrn9 M1Y+/[mx /nc.
urhyrnm:.nmlm
c: e131POIP63
e.OSA>neaps®6^n�l.nnl
DATE:
4/9/2024
FROM:
bpluli ftW ,Sy .e lnc
Rr14 Stine -fim tool Fbrlda Rep
9021 wile Rwtl
Zephy,hlk R 33W
Ph: 813480.1865
Unlu Q.etim
Unll mea TWI M.
SY M.O.
B ms $ 21ASD.00
TN 350.00
6 15166 $ 62,965.00
SY I TJw.ro
TN I 610A0
73 .00
N I Glen
I
6Y I TSN.w
TM I 610.0P
Page 1 of 2
ex60o
TpAO
elsm
Mae
Me
1440
3.1e
BAa
20.0
160.00
$$R00
o.6D
I..
3.15
31"
1"m
160.W
Moo
saw
46600
4e¢getl by
SOuma
Cn¢
4.99 $ 36.84616
1ee29 S 114,e56,90
4.99 f 36,846.16
IM9 S 114.856.90
4.99 S 36.9+6.16
I6639 $ 114A 6.90
M.TS f 11.343.75
M. S I7b3020
M75 S 11.343.75
2511" f 17b3030
Ss00.09 s 7,000.DD
moo $ 10AN.001
I
3,ew.00 I s 12,171.0
3910.w 15 12,04180 1
493 IS 90593 1
735 1 S 1,10,00 I
9.E6 I s 2,20446 1
u9.w Is -
+9.W s 13MOO1
1
6.3M0o I S 19,923.751
A335.w 1 S 19,481.001
6w I S 1,231161
)ss 1 S 1.160.m 1
1200 S 2350.111
41So s
13R90 s 414.00
TwM I f 691.R99.43 1
KS PROPR633c —IN — Sebastian 2022-Var Rds- $691K--4-9-24.xis
1
MEM I S1W17FNAME I FROM
I Spring Valley Ave PC South of Crawford DR
I Schumann Or Barber St
I
I
I
I
I
I
Skip section at canal nort
I
AV/NG
YSTEMS
2022 Mill/Overlay Project Street list
W I MGM I wrote I rorutners
E north of Mabry St 1 13501 201 3,000.00 11.5-M/0
each L.
2' M/0
t Barber
500
37
2,055.56
6850
25
19,027.7E
t Beach Ln
200
48
1,066.67
et backs at school x3
445.00
115 SY EA
ide street set backs x12
1,200.OD
1005Y EA
school approx 250' 18,900.00 I I 26,795
Asphalt Paving Systems, Inc.
Kris Shane - South Florida Rep
Zephyrhills, FL 33540
Ph: 813-480-1865
COMMENTS
Page 2 of 2
S0"AiT DATE: 4/1/2024
,4VIN4G
a�YSTEMS
TO:
FROM:
Asphalt Paving Systems, Inc.
City of Sebastian. Public Works
Kris Shane -East Coast
Florida Rep
1225 Main St
9021 Wire Road
Sebas0ar4FL33958
Zephyrhills, FL 33540
772-228-7013
Ph: 813-480-1865
RE: Project proposal
2023 Cape Seal
Product Description
Units
Quantity
Unit Price Total Price
Sumter County Contract
Cape Seal
SY
21,200.00
$ 10,21 S
216,452.00
Crack Filling/Sealing
GAL
I 900.00
$ 35.00 $
31,500.00
'Meade Patrb'•
I
Moblltraeon
IS
0.50
$ 3,500.00 $
1,750.00
MOT
IS
I 3.00
S 750.00 S
2.250.00
6' Yellow Solid Tragic Stripe (Faint)
I GM
0.16
S 3,864.00I $
618.24
6' White Solid Traffic Script(Paint)
I GM
I 0.14
$ 3,920.00 $
547.40
112" Solid Traffic Stripe(Paint)
I LF
I 0.00
I $ 4.93I S
-
I18'Solid Traffic Stripe (Paint)
I LF
0.00
15 7.25I S
-
I24'Solid TralflcStripe (Paint)
I LF
I 75.00
I $ 9.66I S
724.50
IWhlte Message(Palm)
EA
I 5.00
15 14950I $
747.50
White Arrow(Paint)
I EA
I 7.00
I S 46.00I $
322.00
I6'YellowSolid Stripe/Exnv.Thermo.
I LF
I 0.16
I $ 6,325.00 I $
1,012.00
I6-White Solid Stripe/ Extru.Thermo.
LF
I 0.14
$ 6,325.00I5
885.50
I12' Solid Stripe/ Fxtru. Thermo.
I LF
0.00
$ 6,04 I $
-
I18'SolidStripe/ Eamu.Thermo.
I LF
I 0.00
$ 7.25I5
-
I24'Solid Snipe/ Eznn. Thermo.
I LF
I 75.00
I S 12.08I $
906.00
(White Message/Exam. Thermo.
I EA
5.00
I $ 241.50I S
1,207.50
(White Arrow/Exuv. Thermo,
I EA
I 7.00
15 138.00I S
966.00
IRPMS
EA
I 48.00
I S 7.00 I S
336.00
I•'2022 and 2023 preserva0on years in be completed at the same Mae- I
I I I I I
Total I S 260,224.64
Respectfully Submitted Accepted By:
v. �
Asphalt Paving Systems, Inc Signature:
Zephyrhilis. Florida
c: 813.480-1865
e: kshaneaps@gmail.com Date:
F,opovivam lo, It esn
Page 1 of 2
KS PROP4634b —IN —Sebastian-2023-Micro-Cape Seal -Var Rds- $26OK --4-1-24.xis
mEM I STREET NAME I mom
I
5 WIMBROW DR Del Monte Rd PC
2023 Preservation Project Street list
i TO
Sebastian Blvd
I Rm m I wmnt I ro uuxns COMMENTS
7,950 24 21,200.00 ICAPE SEAL/I»fated leveling/ EOP Mastic
7,950.00 21,200
SPHALT Asphalt Paying Systems, Inc.
L�AV/NO Kris Shane - South Florida Rep
�YSTEMB Zephyrhills, FL 33540
Ph: 813480-286S
Page 2 of 2
BPIVAL7'
�AV/NO
DATE:
4/1/2024
Y8TEM8
TU
FROM:
Aghdt PaPhISsn—s,Inc
Cltyvl SebaWary Poblla Worlu
BtlsSlum-Fiat Cash AaMaRep
1333Md.M
9011 Wim Rwd
Sabana, FL 11956
3ephyahlll;FL 33540
M-228-7013
Ph:813400.1865
RE: Project plopotal
2023 Milling and Rmi-Inds f
Frodod Ceamlptlon
Unit,
puanUry
Unit Prim Tanl Price
Summerosnry mntas4a
PaT11S
MIIIIMOIFAYq Apba1l 15'
6Y
3,198.00
5
7.15 S
33.865.70
5P 95 Aaphdtle Cniunan l.5'Ovealay
Ta
2"
f
251. f
66.743.90
enemas s
NIIIInROIhbOy Aaphtla l5'
MY
330D0
f
),IS f
3R8R00
599.5 Hphaltlafon. LS'Ovna,
TN
28.00
5
351d6 f
7,052.08
IAa110oaIl
NIIINBolfl4tlryAapluh l5'
$T
Z173A0
f
is f
15.536.95
SP 9.Sbpb+ltle Cenneu-IS'P+Aay
I
TN
1.
f
15186 f
45j3480
I tmmea
MIIIIgorEd.,Aaphalll.S'
SY
9,18600
f
42S S
39A6550
SP95N0891k Wnmle'13'Mealay
I
TN
77000
5
leez, $
144,98330
I uuR2.c
MIIIInRof GINnRAaphilt l.5'
SY
4.35600
f
7.15 5
31,145.40
SP 95 Aaphalw Canarek- 1.5.OvMay
1N
360.Po
f
35186 5
90,669.0
I DRIMaelRlld
MWNf of., tsput 1.5'
SY
9,478.00
1
435 S
40i8150
SP 93 Aaphalac female- 13'PNry
TN
nl1..
f
I" S
14)I42.]0
NoMWnon
u
6.00
f
330000 S
21.000.00
MOT
u
12M
f
750.00 f
9,000.00
6-Yea— Win TnI11a 5nig(PelnN
GM
I58
1
3,OH.00 f
6,105.12
6'NThe Solid TnMc 4Xpe(Polnt)
GN
030
1
3,910.00 f
1,173.00
ll' SNId TnOlc Stripe (Paint)
LF
45000
f
483 f
2.173.50
18- Red Tn81c Par, (Paint)
LF
0.00
5
]35 f
-
24- Win TnMc atpe(Paint)
IF
43040
5
9" f
4,153.80
NTIrc Nevye lPtlnll
PA
2.00
f
14930 $
399.00
WNNAaao�IPo1nQ
ed
300
1
4. f
92M
6-.U—Wld501m/FaW.Ta—.
V
158
f
02S
9,%350
6'Vfiimblld SMpe/Emu.Therma
1➢
030
5
6.32S. S
1,89750
12'SoIMSMpe/Bmu.Theamu
19
450L0
f
6.04 S
2,018.00�
le' Solid SC6"1 IOu.Thmona,
LP
000
f
]d5 S
N-WRISIn"/Pone Theama
LP
43040
5
13Fl6 f
5,194.40
SMOe Mamp/8atron.n
FA
3D0
f
mien f
03.00
I WhlieAaavw/limo Theron.
PA
2W
5
13RAO S
27600�
NNS
I
&
365A0
f
1A0 5
IX&OO
�
Tod $
720,02333
PeapeaNlly Submlved FecepW 6y
Nplwh Pow. Syshmt la, 54plawn:
2eph1h0a.. FbMa
r. 813480,1865
e kahaneaPa@pnallmm 0.b'.
-r.yerrns�.
Page 1 of 2
KS PROPR630b —IN —Sebastian 2023-Var Rds- $720K-4-1-24.t1s
1 rTEM STRELTtiBF FROM
2023 Mill/Overlay Project Street list
TO i Lp1LTt1 j III/// I muYrm CRT#I,,,PNP
875.D0
2,322.22 I
4,355.56
320.00 P-Ir? How far do we come out to USI
2,733.91 kg,- pav$4PpJo had to hrdle77 Limlts777
746.67
1,075.56
350.00 �Vt. trlmbrush
6,551.11 11MItsM nyw far out to US17!
9,477.78
1.5'
Davis St
U51
DE
375
21
1.5'
Davis St
USI
Indian River Dr
950
22
15'
FaRh Ter
5 Wimbrow Dr
Del Monte Rd
1960
20
1.S
Jefferson St
NCentral Ave
U51
90
32
1.5'
N Central Ave
US3
1DEtoCityLimits
820
30
IX
Lousiana Ave
Sebastian Blvd
DE
420
16
440
22
Culdesa<
15'
NCentral Ave
U51
DE to City Umits
2680
221
15'
Del Monte Rd
S Wimbrow Dr
S Wimbrow Dr
4265
20
12,000.00
1
28,807
SPHALr
MAV/NO
�YSTEM3
Asphalt Paving Systems, Inc.
Kris Shane - South Florida Rep
Zephyrhills, FL 33540
Ph: 813-480-2865
Page 2 of 2
SEBASTIAN
n NIINNI1l (R IAN
aa-IUI
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: April 24, 2024
Agenda Item Title: Approve purchase order for Asphalt Paving Systems, Inc. to complete
Schumann Trail Resurfacing.
Recommendation: Staff recommends City Council approval of a purchase order for $85,571.40
to fund resurfacing of Schumann Trail and authorization for the City Manager or designee to execute.
Background: In conjunction with the 2022 roadway repaving and rehabilitation, the
Schumann Trail asphalt sidewalk requires a complete resurfacing as it is beyond its life expectancy.
Schumann Trail's 1.5 mile section of asphalt sidewalk must be milled where needed and resurfaced with
asphalt. Staff determined the City of Sebastian's piggyback of Sumter County's contract with Asphalt Paving
systems was the best option. If Council approves staff s request to piggyback Sumter County's contract for
roadway paving and rehabilitation, Staff is requesting approval to use the piggyback agreement to complete
the resurfacing of Schumann Trail and for authorization for the City Manager or designee to execute.
If Agenda Item Reauires Expenditure of Funds:
Budgeted Amount: $75,000
Total Cost: $85,571.40
Funds to Be Utilized for Appropriation: General Fund sidewalk budget & General Fund Reserves
Attachments:
1. Asphalt Paving Systems, Inc. Schumann Trail Quote
2. 45-0-2023 ITB City of Sebastian Piggyback Agreement
Administrative Services Department Review:
City Attorney Review: � M
Procurement Division Review, if applicable:
City Manager Authorization:
Date: 11117 h o a q