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Home My WebLink About09282005 CRA COMMUNITY REDEVELOPMENT AGENCY MINUTES Wednesday, September 28,2005 - 6:00 p.m. City Council Chambers 1225 Main Street, Sebastian, Florida 1. Mayor McCollum called the CRA Meeting to order at 6:00 p.m. 2. ROLL CALL Mayor Nathan McCollum Vice-Mayor Brian Burkeen Council Member Andrea Coy Council Member Sal Neglia City Council Absent: Council Member Lisanne Monier (Excused) Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams MIS Systems Analyst, Barbara Brooke Finance Director, Shai Francis 3. APPROVAL OF MINUTES - 9/22/04 On MOTION by Ms. Coy and SECOND by Mr. Burkeen, the 9/22/04 minutes were approved on a voice vote of 4-0. 4. APPROVE 2006 CRA BUDGET The City Manager explained the CRA Budget (see revised pages submitted at this meeting attached to these minutes). An agreement is currently in the works by the City Attorney with Mr. Gabor who plans to donate the land for relocation of historic train depot. The City Manager said he would like to provide Council with three additional projects to commit last year's unappropriated funds which amount to $181,163. The projects include riverfront parking in the amount of $96,700, corridor landscaping in the amount of $96,700, and Cain House improvements in the amount of $75,000. He said these can always be changed at a later time but the funds will be allocated. CRA Meeting September 28, 2005 Page Two Damien Gilliams, Layport Drive, Sebastian, member of CRAC, asked the City Manager to reiterate his reallocation explanation and the reasons for doing so. The City Manager said those funds had been unallocated and he did not look into them until this time, and allocation will put the City into compliance. Mr. Gilliams said this has been a concern of his that something needs to be done about the board, which is moving in all different directions and nothing is getting done. He said he hoped Council will debate the issue of the advisory board and get them back on a new destination. He said the Cain House is not redevelopment, but the corridor and parking are needed. He said he was disturbed that this information by-passed the committee. Warren Dill, member of CRAC, said the information presented was given to the Committee on August 5, 2005, however, said the numbers were slightly different; and said he did not think the committee knew there were leftover funds in the bank. He said he had no problem with the parking and corridor landscaping, but suggested the $75,000 be put toward a band shell rather than the Cain House. Donna Keyes, 101 US Highway One, Sebastian, said she was somewhat upset that we are allocating funds at the last minute, and recommended moving utility poles off of US 1 by burying lines. Jim Weber, Sebastian, member CRAC, said if Council leaves decisions to the CRAC they will never get done, and suggested cutting the committee in half and giving it focus. In response to Mr. Neglia, the City Manager said he had addressed the Cain House with Parks and Recreation Advisory Board this week, and said the Chairman asked if he lead the charge in seeking assistance to renovate, however, he needed more information as to tinallocation, and would offer recommendations under his matters at the regular meeting. He said the City Attorney recommended discussing the Cain House at CRA rather than Council. He said he needs direction from Council regarding looking for grant funding, but the City would have to be prepared to put up to a 50% match. He said he would recommend keeping it with CRA. Mr. Neglia said the City Manager should seek grants, but was not happy with allocating $75,000 at this time. Ms. Coy said the money should remain allocated and it can be changed at a later time. The City Manager recommended that the funds need to be allocated before we even start seeking funding, or consider taking down the house; then come back with grant options. He also recommended a one year schedule be established. 2 CRA Meeting September 28, 2005 Page Three The City Attorney pointed out that money must be allocated for the next three years no matter what the City decides to do to the house and all three projects must have allocations during the next three years. He explained that to roll over CRA monies, capital improvement projects must be identified and receive allocations and the parking can be improved at the CA VCORP area or the area between US 1 and Indian River Drive. Mr. Neglia discussed the idea of making some of the side streets and adding angled parking. He said he would like to see the Riverfront cleaned up, the Yacht Club improvement completed, landscaping done, poles fixed and said he thought there was going to be much more needed for the railroad station, suggesting not using the station and questioned whether or not it was original. He cited the list distributed tonight regarding special events advertising expenditures and asked where money from the Fine Arts Festival goes. Mayor McCollum said in no way is Council committed to anything on the train depot until a contract comes forward. Mayor McCollum said if money is available now for a bandshell, he would recommend moving forward with it if possible. He said perhaps a movable band stage might be the way to go if the cost is right; and suggested a large unfolding trailer stage. The City Attorney said the RV type stage has a roof and lighting. Mayor McCollum suggested adding $50,000 for this. Mayor McCollum suggested the issue of burying power lines be addressed in the next budget cycle. Mr. Burkeen said he was not opposed to allocating $75,000 to the Cain House but did not want to drag out the project suggesting a six month time line. The City Manager said additional time might be needed. Ms. Coy said because there is flexibility, she wanted to allocate the money, but asked when the deadline is. The City Attorney said the deadline is September 30, 2005. She said she agreed with discussions tonight, but said she was concerned with frustrations expressed about the CRAC, and suggested restructuring the CRAC. Side 1/, Tape I, 6:48 pm The City Manager recapped: $62,281 for operating expenses, $130,000 capital outlay, $90,825 for non-operating expenses; adding parking at $96,700, corridor/street landscaping at $95,700, the Cain House at $75,000, the bandshell at $50,000 which would bring unappropriated amount to $131,163 for total operating expenses of $732,601. 3 CRA Meeting September 28, 2005 Page Four The City Attorney clarified the $50,000 for the bandshell is coming out of new money for this year. On MOTION by Coy and SECOND by Mr. Burkeen, the CRA Budget was approved as stated by the City Manager including the allocation of remaining funds from the prior year on a roll call vote of 4-0. Mr. Neglia said he did not agree with the train depot funding. The City Attorney stated the funding could still be denied but has to be allocated. 5. DISCUSS CRA Mayor McCollum agreed that there needs to be discussion regarding the committee, but all council members should be present and suggested it be on October 26th. The City Manager recommended go back to a system of the CRA has no advisory committee but appoint a board of citizens which might include financial institution, real estate agent members; or continue having Council act as the CRA; or continue Council as the CRA with two additional members from the community. The City Manager recommended the last option. The City Attorney stated the additional members would help separate the CRA from Council. The City Council said they do not have to discuss this as a CRA but would do so as Council since they are Council created. It was scheduled for the October 26, 2006 City Council meeting. 6. Being no further business, Mayor McCollum adjourned the CRA Meeting at 7:00 p.m. Approved at the October 26, 2005 Community Redevelopment Advisory Meeting. Njf~ (j'{J1 4 Y OF SEBASTIAN eRA 2005/2006 PROPOSED BUDGET Submitted by Finance Director @ 9/28/05 RIVERFRONT REDEVELOPMENT AGENCY (CRA) eRA Meeting The governing body of the CRA is the Sebastian City Council. All revenues and expenditures related to the Community Redevelopment Agency are accounted for in a special revenue fund included in the City's operation as a component unit. Tax increment revenues for the Riverfront Redevelopment Agency are estimated to be $363,444. The City's General Fund and Indian River County's General fund make tax increment payments to the Riverfront Redevelopment Agency. The estimated tax increment revenues for FY 2005-06 represent an increase of $75,805 or 26.35% from FY 2004-2005 collections. Another source of revenue is interest earnings. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 FY 05/06 Account FY 01102 FY 02/03 FY 03/04 FY 04/05 FY 04/05 Proposed Number Description Actual Actual Actual Bude:et Proiected Bude:et TAXES 338200 Tax Increment Revenue - Sebastian 101,625 104,157 136,705 161,032 160,753 191,770 338200 Tax Increment Revenue - Indian River Count' 89,664 87,876 114,289 127,107 126,886 171,674 TOTAL TAXES 191,289 192,033 250,994 288,139 287,639 363,444 NUSCELLANEOUSREVENUE 361100 Interest Income 1,857 2,029 2,737 3,000 7,000 10,000 369200 Insurance Proceeds 744 0 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 2,601 2,029 2,737 3,000 7,000 10,000 NON-REVENUE SOURCES 381320 Transfer from Capital Project Fund 0 0 0 21,598 21,598 0 389991 Fund Balance Carried Forward 0 0 0 0 90,825 359,164 TOTAL NON-REVENUE SOURCES 0 0 0 21,598 112,423 359,164 TOTAL RIVERFRONT REDEVELOPMENT 193,890 194,062 253,731 312,737 407,062 732,608 1 ICITY OFSEBASTIANCRA 2005/2006 PROPOSED BUDGETI COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 FY 05/06 Account FY 01102 FY 02103 FY 03/04 FY 04/05 FY 04/05 Proposed Number Description Actual Actual Actual Bude:et Projected Bude:et OPERATING EXPENDITURES 533100 Professional Services 0 0 5,000 8,500 8,500 8,500 533120 Consultants 9,360 99,255 28,491 5,000 0 5,000 533201 Admin Svcs Provided by the GF 0 5,118 5,118 7,203 7,203 9,086 533425 Contract Mowing Services 5,000 5,000 5,000 0 0 0 534120 Postage 0 0 135 50 50 50 534315 Public Lighting 9,418 9,586 11,604 11,500 11,500 11,500 534686 R&M-Park Facilities 4,995 0 0 0 0 0 534700 Printing and Binding 0 0 205 0 0 0 534830 Special Events Expense 20,565 42,618 30,037 31,734 20,000 27,500 534920 Legal Ads 0 0 256 0 0 0 535200 Departmental Supplies 0 0 0 258 250 250 535310 Road Materials and Supplies 3,433 4,252 0 0 0 0 535410 Dues & Memberships 190 195 195 195 395 395 TOTAL OPERATING EXPENDITURES 52,961 166,024 86,041 64,440 47,898 62,281 CAPITAL OUTLAY AND PROJECTS 606400 Equipment 7,444 0 0 0 0 0 606XXX Fa~ade/Sign Improvement Program 0 0 0 0 0 30,000 606XXX Train Depot Moving and Rehabilitation 0 0 0 0 0 100,000 TOTAL CAPITAL OUTLAY AND PROJECTS 7,444 0 0 0 0 130,000 NON-OPERATING 909132 Interfund Trfr to CIP Fund 320 99,916 0 0 0 0 0 909133 Interfund Trfr to CIP Fund 330 0 130,444 0 0 0 0 909135 Interfund Trfr to Fund 335 Road Paving 14,568 0 0 0 0 0 909991 Reserve for Sebastian Gateway Enhancement 90,825 90,825 909990 Unappropriated 0 0 0 248,297 268,339 449,502 TOTAL NON-OPERATING 114,484 130,444 0 248,297 359,164 540,327 TOTAL RIVERFRONT REDEVELOPMENT 174,889 296,468 86,041 312,737 407,062 732,608 2 IJCITY OFSEBA.STIANCRA 2005/2006 PROPOSED BUDGETI CAPITAL IMPROVEMENTS PROGRAM Train Depot Moving and Rehabilitation Project Moving Train Depot Roof Decking Overhang Arch Support Remove and Replace Roof Concrete Ramp with Hand Rail Parking Spaces Landscaping and Fill Building Support and Piers Contingency Total Project Estimate $ 15,000 20,000 5,000 7,500 8,000 9,000 5,000 10,000 20,500 $100,000 Facade/Sign Improvement Project $ 30,000 3 Page 1 of 1 Shai Francis From: Shai Francis Sent: Monday, September 26, 2005 2:28 PM To: Alfred Minner Subject: CRA AI: The CRA special event budget should cover the following: Concert in the park (12 times a year) Clam Bake advertising (1/2 page Ad) Clam Bake trolley rental Fine Art Festival advertising Christmas decorations Total $6,000 $8,500 $1,000 $4,000 $8,000 $27,500 I think it is a good idea to raise it by $7,500 for this particular line item. Somehow we forgot about the clam bake. Just let me know if you want to revise the proposed budget. Shai 9/27/2005