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Home My WebLink About02282007 CRA AgendaCRY OF =- -- -- HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) AGENDA WEDNESDAY, FEBRUARY 28, 2007 - 5:30-P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 1-4 4. APPROVAL OF MINUTES - 12/13/06 Meeting 5. NEW BUSINESS 5-24 A. Presentation of Annual Sebastian CRA Report for Forwarding to City Council (City Clerk Transmittal and Annual Report Prepared by Finance Director) 6. OLD BUSINESS 25-33 A. Yacht Club Update/Budget Amendment (City Manager Report) 7. ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL lS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. cmoF ~~~~~~ _ __ HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, DECEMBER 13, 2006 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2 3. 4 Mayor Burkeen called the Community Redevelopment Agency Meeting to order at 6:00 p.m. The Pledge of Allegiance was recited. ROLL CALL Members Present: Mayor Brian Burkeen Council Member Andrea Coy Council Member Nathan McCollum Council Member Sal Neglia Council Member AI Paternoster Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Finance Director, Shai Francis Growth Management Director, Rebecca Grohall Police Chief, Jim Davis Police Lieutenant, Michelle Morris APPROVAL OF MINUTES A. September 20, 2006 Meeting pRpFT On MOTION by Ms. Coy and SECOND by Mr. McCollum, the September 20th 2006 CRA minutes were approved on a voice vote of 5-0. Community Redevelopment Meeting Minutes December 13, 2006 Page Two B. September 27, 2006 Meeting On MOTION by McCollum and SECOND by Ms. Coy, the September 27th, 2006 CRA minutes were approved on a voice vote of 5-0. 5. NEW BUSINESS ~ A~~ A. Flagpole Project The City Manager stated that Ms. Coy had requested this item, advised that no agreement has been reached with Billero and Billero, and this is to place an American flag in that area, noting that the City will need to work with Indian River County on the use of CR512 right-of-way. Ms. Coy said she thought it would be nice to have a Garrison American flag to greet people to the downtown area, such as the one flying at the Pennwood Motel. She asked for Council concurrence to look into costs which she estimates will run between $1200 and $2000 and said the local veteran organizations can help raise and lower it. Mr. Neglia asked if the City flag could be placed under it, and she said the City and State flag could be flown below it. Mr. Paternoster asked how long the flags last and the City Manager said approximately one year. The City Manager was directed to bring back costs; a report regarding Indian River County right-of-way; and a conceptual drawing. B. Consider Purchase of Boudrot Property - 1302 Indian River Drive~City Manager Transmittal, Map, Contract) The City Manager reiterated his report to the CRA in the agenda packet, noting that Ms. Boudrot's counsel, Kevin Doty was present to answer questions. He recommended purchasing the property with a contingency that the property be used for cultural, recreational use for thirty years as requested by Ms. Boudrot. Mr. Paternoster said he spoke to the City Manager and City Attorney regarding the contingency, and it was his understanding that the thirty-year restriction was to be removed. The City Manager said he could not officially report that the seller was willing to have that clause removed and the Council could make that counteroffer. Mr. Doty, in response to Mr. Paternoster, said he had discussed this with Ms. Boudrot had approached his client on this purchase. He said he would read a prepared statement from Ms. Boudrot, and submitted it to the City Clerk for the record. Mr. Doty said the appraisals do not assign a value to the submerged land that Ms. Boudrot owns; therefore the higher value of $395,000 is appropriate (taking the submerged land into consideration). He also said that the City would benefit with the addition of the deed restriction. o Community Redevelopment Meeting Minutes December 13, 2006 Page Three DRAFT Mr. Paternoster said he was concerned about the buildable portion of the property and the deed restriction being placed on property when it is not being donated to the City. Mr. Doty read the statement into the record at this time (see attached). He cited the property that is now Riverside Park in Vero Beach that could have been a subdivision many years ago; is one way to see vision for this purchase. Mr. Neglia said he was concerned about the thirty-year restriction. He asked when the property was zoned residential, and the Growth Management Manager said she believed it was zoned CWR during the overall riverfront district rezoning. The City Manager said, in response to Mr. Neglia, that this is not a legally binding contract unless approved by City Council. The City Manager said during review of the appraisals it was found that the submerged land was not included, and said he would not pin the project on that one factor. Mayor Burkeen asked why we are paying more than the appraisals to which the City Manager reiterated what was outlined in the transmittal. He pointed out that the price is contingent upon Council approval. Ms. Coy said she would also like the rider removed, and is thankful to Ms. Boudrot for not requesting the highest and best use price, and she made a deal "as is". She said she expected for the cost to be a lot higher than it was and is prepared to approve if the rider is removed. Mr. Doty said this purchase will encompass more property than is covered in the appraisal, and reminded that Ms. Boudrot is incurring additional costs involved in the transfer. The City Attorney said the State would recognize the ownership of this water bottom. Mr. Paternoster said he appreciates everything that Ms. Boudrot has done for the City though over the years the City has done things for Ms. Boudrot such as land-swaps and grants. Mr. Doty said he did not intend to imply that it was aone-way street. Louise Kautenberg said the cost of the removal of the building must be considered, said this is a benefit to the City, but it should compare the cost of the usable property to properties of similar size. Neil Lagin said this awin-win and encouraged the purchase. Eugene Wolff, Wimbrow Drive, said there should have been a letter of intent with the seller, instead of appraising properties without some kind of intent; that the appraisals were not ordered properly and are partial appraisals. He said in our next purchase we should use more due diligence. ~i' Community Redevelopment Meeting Minutes December 13, 2006 Page Four dg/aFT Damien Gilliams, 1623 US 1, Sebastian, said Mr. Wolff was right on the money. He said he knows Bettina Boudrot and that his family sold the property to her, that the appraisal should have been corrected before it was brought to Council, that it would have been nice to see a survey in the packet, as well as a copy of the deed and the title policy. He asked if other agencies had been contacted to find out what can be done with the property and recommended that the item be tabled until the appraisals are corrected. A MOTION was made by Mr. Paternoster and SECONDED by Mr. McCollum; to accept the proposal of $395,000, striking the clause addenda #1 which states the following provision is incorporated as part of the offer made by the City to Boudrot: Further the City will agree to accept a deed containing the condition that the purchased property shall only be used in conjunction with parks, cultural or waterfront recreational activities, with this limitation to be self-extinguishing after athirty-year period of time. He would also like the signature line to read "City of Sebastian" or "AI Minner on behalf of the City of Sebastian." The City Manager said, in response to Mr. Neglia, the payment would come from the Riverfront/Main Street realignment but it would not take away from other projects. He explained the total project cost is $1.5 million to include engineering, design and construction costs that could be covered by future new CRA monies or a short-term note (for 3-5 years) that will free up money to do other projects. He confirmed this year there is enough money for design and public hearings will be held to receive input on the design and financing possibilities. Mr. Burkeen said for the record he was in agreement with the wonderful project but not with how the property's price was achieved. A roll call was taken on the motion and it carried 5-0. 6. Being no further business, Mayor Burkeen adjourned the Community Redevelopment Meeting at 7 pm. Approved at the , 2007 CRA meeting. Brian Burkeen, Mayor ATTEST: Sally A. Maio, MMC -City Clerk 0 4 arr a ~~~ HOME OF PELICAN ISLAND City of Sebastian 1225 Main Street Sebastian, 1=torida 3295$ Agenda No: A nu Sebastian CRA Report r Department Origin: City Clerk for City Manager anager Date Submitted: 2/22/07 City Attorney For Agenda of: 2/28/07 CRA and City Council Meetings Exhibits: Annual Sebastian CRA Report SUMMARY STATEMENT Section 163.356 (3)(c), FS, requires the Community Redevelopment Agency to file a report of activities to the primary government by March 31 each year and publish in the newpaper notice of availability of the report. Section 163.387(8) FS, requires each CRA to provide for an annual audit. The CRA audit can be separate or it can be included with the local governing authority's audit as a major fund. The City's Comprehensive Audited Financial Report (CAFR) includes the CRA audit required by 163.387(8), FS, and the CAFR will be formally presented at the City Council meeting at 7pm. The Annual Sebastian Community Redevelopment Agency report of activities required by 163.356(3)(c) FS was prepared by the Finance Director and is attached for your review. It will be formally presented to City Council following presentation of the CAFR at the Regular City Council meeting at 7pm. Upon receipt of the CAFR and Annual Sebastian CRA Report by the City Council, the City Clerk will publish in the newspaper availability of the report. RECOMMENDED ACTION FOR CRA: Accept the Annual Sebastian CRA Report and forward it to City Council for Acceptance. FOR COUNCIL: Accept the Annual Sebastian CRA Report and direct the City Clerk to publish its availability in the newspaper. 0 SEBASTIAN COMMUNITY REDEVELOPEMNT AGENCY ANNUAL REPORT Under Chapter 163.356(3)(C) CITY OE FOR THE FISCAL YEAR ENDED SEPTEIVfBER 30, 2006 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 O HOME OAF P~L~CAN ISLAND 0 TABLE OF CONTENTS Letter of Transmittal List of Principal Official History Exhibit I -Sebastian CRA Boundary i ll 2 FY 2006 Sebastian CRA Activities 3 Exhibit II -Operating Millage Rates in Redevelopment Area 4 Exhibit III -Taxable Value in Redevelopment Area 5 Exhibit IV -Tax Increment Revenue 6 Financial Statements ~ O /a cm of HOME OF PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5330 • FAX (772) 589-5570 February 22, 2007 Sebastian Community Redevelopment Agency Board Chairman and Members City of Sebastian, Florida Dear Board Members: We are pleased to submit the Annual Activity Report of the Sebastian Community Redevelopment Agency for the fiscal year ended September 30, 2006. Section 163.356(8)(C), Florida Statutes, requires each CRA to file with its governing body, on or before March 31 each year, a report of its activities for the proceeding fiscal year, which report shall include a complete financial statement setting forth its assets, liabilities, income, and operating expenses as of the end of such fiscal year. In addition to meeting this legal requirement, the report provides additional information concerning the benefits afforded by the agency to other jurisdictions and citizenry in general. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the management of the City. We believe the data, as presented, is accurate in all material respects, and that all disclosures necessary to enable the reader to gain an understanding of the Sebastian CRA's operation and financial activity have been included. ~.._ Shai L. Francis, CPA, CGFO Director of Finance ~i City Manager LIST OF PRINCIPAL OFFICIALS Chairman Board Member Board Member Board Member Board Member September 30, 2006 Brian S. Burkeen Andrea Coy Nathan McCollum Sal Neglia Al Paternoster i3 ~4 History of the Sebastian Community Redevelopment A~encv (Sebastian CRA The Sebastian Community Redevelopment Agency (Sebastian CRA) was created in 1995 by the City of Sebastian City Council under Chapter 163, Part III of the Florida Statutes. The original Sebastian CRA includes an area generally east of the FEC Railroad right-of- way to the eastern City limits. The Sebastian CRA was established to ensure that the downtown and surrounding vicinity would develop with a coherent community vision, and to encourage reinvestment throughout the CRA. ~ The .area later was expanded in 2003 to include the Sebastian Boulevard "Triangle" area west of the FEC Railroad right- of-way. The total Sebastian CRA area is 299 acres excluding road rights-of--way (Exhibit 1). The governing body of the Sebastian CRA is the Sebastian City Council. The Board is comprised of five. (5) members. Under the State Statutes and the City ordinances, the Sebastian CRA has substantial powers and authority within the Sebastian CRA area. These include the power to make and execute contracts, to acquire and dispose property, to approve development plans, to implement a program of voluntary or compulsory rehabilitation of buildings, to mortgage its property, to borrow and invest money, and to apply for and accept grants and contributions. The major funding source for the Sebastian CRA is tax increment revenue. Tax increment revenue is the increase in ad valorem tax attributed to the increase in the assessed value over a `base year" for various jurisdictions in the redevelopment area. The jurisdictions remitting tax increment revenue to the Sebastian CRA are the City of Sebastian and the Indian River County Board of County Commissioners. After the establishment of the Sebastian CRA in 1995, the City established the Redevelopment Trust Fund and the base year for tax increment revenues as well as adopted the 1995 Community Redevelopment Plan. The boundary was later expanded to include the adjacent Sebastian Boulevard `Triangle" area in 2003, and the redevelopment plan was also modified by the Iler Planning Group on behalf of the Sebastian CRA. The 2003 plan basically unifies the 1995 Sebastian CRA boundary and the expansion area as one cohesive CRA, and presents conceptual district recommendations, potential policy amendments, and capital improvements intended to meet the City's redevelopment goals. Since the establishment of the original Sebastian CRA in 1995, numerous projects have been accomplished. Accomplishments are as follows: ^ Provided annual funding support to festivities such as Riverfront Christmas decorations, Clam Bake festival, fine art festival, concert in the park, and Pelican Island celebration since the year 2000. ^ Completed Riverview Park Phase I, boat dock, landscaping, and shoreline stabilization project in 2001. ^ Developed community redevelopment master plan in 2003. ^ Completed Jackson Street extension, sidewalk, and street light project in 2004. iti • T .PnPn ri Cit~of Sebastian CRA /~P __ ., FY 2006 Sebastian CRA Activities The Sebastian CRA is treated as a special revenue fund of the City. An independent financial audit by an external CPA firm has been accomplished annually to be in compliance with Section 163.387(8), Florida Statutes. An annual budget is also adopted by the Sebastian CRA Board to be in compliance with Section 189.418(3). Major accomplishments of the Sebastian CRA in 2006 include: ^ Purchased a band shell to provide mobile stage for riverfront festivities. ^ Provided funding for concert in the park, fine art festival, and Christmas decorations. ^ Initiated the facade, sign, and landscape grant program to help business, in the Sebastian CRA district, to improve the aesthetics of their properties and buildings. ^ Initiated the Main Street/Indian River Drive intersection improvement project. ^ Appropriated funding for Sebastian Gateway Enhancement, Riverfront Parking/Yacht Club project, and Corridor St. Landscape project. Tax Increment Revenue __ The tax increment revenue is determined annually to 95 percent of the difference between: (a} the amount of ad valorem taxes levies each year by each taxing authority contributing to the Sebastian CRA on taxable real property contained within the redevelopment area, exclusive of the following entities: Florida Inland Navigation District Indian River County Mosquito Control District Indian River County Hospital Maintenance District School District, and associated general obligation debt funded by the ad valorem taxes Indian River County Land Acquisition Bond General Obligation Debt Emergency Services Dependent Taxing District St. John River Water Management District Sebastian Inlet Taxing District and (b) the amount of ad valorem taxes which would have been generated by the rate at which the tax is levied each year by the taxing authority, ,exclusive of the following entities: Florida Inland Navigation District Indian River County Mosquito Control. District Indian River County Hospital Maintenance District. School District, and associated general obligation debt funded by the ad valorem taxes Indian River County Land Acquisition Bond General obligation Debt Emergency Services Dependent Taxing District St. John River Water Management District Sebastian Inlet Taxing District upon the total. of the assessed value of the taxable real property in the community redevelopment area as shown on the assessment roll used by each taxing authority prior to March 22, 1995, the effective date of the ordinance creating the Redevelopment Trust 3 l1 Fund. Indian River County Board of County Commissioners and the City of Sebastian currently make tax increment payments into the Sebastian CRA Trust Fund. The actual implementation of the tax increment. financing was delayed until FY 2001. The City's millage rate has been decreased from $5.00 per $1,000 in FY 2001 to $3.9325 per $1,000 in FY 2006. The millage for Indian River County has been decreased from $4.1014 per $1,000 in FY 2001 to $3.5204 per $1,000 in FY 2006. The millage rates from 2001 through 2006 are presented in Exhibit II below. Exhibit II Sebastian Community Redevelopemnt Agency Operating Millage Rates in Redevelopment Area Indian City River of Total Fiscal Year County Sebastian Milla ewe 2001 4.1014 5.0000 9.1014 2002 4.0501 4.5904 8.6405 2003 3.8729 4.5904 8.4633 2004 3.8377 4.5904 8.4281 2005 3.6233 4.5904 8.2137 2006 3.5204 3.9325 7.4529 Source: City of Sebastian Finance Department r8 4 The taxable value of real property in the redevelopment area has risen significantly during the same period. In 2001 the total taxable value of the redevelopment area was $45.8 million. Compare to 2006 total taxable value. of $89..4 million, the taxable value of the redevelopment area has increased by 95%. The taxable values in redevelopment area from 2001 through 2006 are presented in Exhibit III below. Exhibit III Sebastian Community Redevelopemnt Agency Taxable Value in Redevelopment Area % Change in Taxable Base Year Incremental Incremental Fiscal Year Value Value Value Value 2001 $45,834,920 $34,959,870 $10,875,050 2002 58,263,740 34,959,870 23,303,870 114.29% 2003 58,844,190 34,959,870 23,884,320 2.49% ....2004 .. ....66,307,980 34,959,870 31,348,110 - - 31.25% 2005 (1) 78,424,554 41,561,980 36,862,574 17.59% 2006 (1) 89,418,550 41,561,980 47,856,570 29.82% (1) The taxable and base year values include the triangle area, which was added in the redevelopment area in 2003. Source: City of Sebastian Finance Department 19 Based on the millage rates and the significant increases in taxable values, the tax increment revenue has risen dramatically during the same period. In 2001, the total tax increment revenue was $94,029. In 2006, the tax increment revenue has increased to $338,837. The tax increment revenues for the redevelopment area for the Fiscal Year 2001 through 2006 are presented in Exhibit IV below. Exhibit IV Sebastian Community Redevelopemnt Agency Tax Increment Revenue Indian City River of Fiscal Year Coun Sebastian Total 2001 $42,373 $51,656 $94,029 2002 89,664 101,625 191,289 2003 87,877 104,157 192,034. 2004 114,289 136,705 250,994 2005 (1) 126,886 160,753 287,639 2006 (1) 160,051 178,786 338,837 Tax Increment Revenue $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 2001 2002 2003 2004 2005(1) 2006(1) Fiscal Year (1) The revenues include the triangle area, which was added in the redevelopment area in 2003. ' Source: City of Sebastian Finance Department 20 6 Financial Statements The Sebastian CRA is considered a blended component unit of the City and therefore it is included in the City's annual financial audit. In order to meet the requirement of Section 163.387(8), Florida Statutes, which requires the CRA to provide for annual audit of the redevelopment trust fund, the Sebastian CRA has been treated as a major fund of the City. The financial statements included herein are unaudited statements of the Sebastian CRA. Audited statements are included in the City's Comprehensive .Annual Financial Report (CAFR) for the fiscal year ending September 30, 2006 and maybe obtained in the City Clerk's office 1225 Main Street, Sebastian, Florida or online at http://www/cityofsebastian.org. 7 ZI Sebastian Community Redevelopment Agency, Florida - Balance Sheet September 30, 2006 Unaudited .ASSETS Cash and cash equivalents Investments Interest receivable Total assets LL~.BILITIE5 AND FUND BALANCES Liabilities: Accounts payable Total liabilities Fund balances: Reserved for: Encumbrance. Unreserved: Designated for CRA projects Total fund balance Total liabilities and fund balance ZZ 8 $ 6,892 664,839 4,318 $ 676,049 $ 632 632 95,256 580,161 675,417 $ 676;049 _ Sebastian Community Redevelopment Agency, Florida Statement of .Revenues, Expenditures, and Changes in Fund Balances For the Year Ended September 30, 2006 Unaudited REVENUES: . Taxes: Property Investment earnings Other revenue Total revenues EXPENDITURES: Current: Economic environment Total expenditures __ Excess of revenues over expenditures Fund balance -beginning Fund balance -ending 9 $ 338,837 .28,400 100 367,337 68,602 68,602 298,735 376,682 $ 675,417 23~ Sebastian Community Redevelopment Agency, Florida Schedule of Revenue, Expenditures, and Changes in Fund Balances Budget and Actual For the Year Ended September 30, 2006 Unaudited REVENUES: Taxes: Property Investment earnings Other revenue Total revenues EXPENDITURES: Current: Economic environment Total expenditures Excess of revenues over expenditures Fund balances -beginning Fund balances -ending Actual Variance with Budget Amounts Amounts on Final Budget - a Budgetary Positive Original Final Basis (Negative) 363,444 $ 363,444 $ 338,837 $ (24,607) 10,000 1U,000 28,400 18,400 - - 100 100 373,444 373,444 367,337 (6,107). 192,281 287,537 163,858 123,679 192,281 287,537 163,858 123,679 181,163 85,907 203,479 117,572 376;682 376,682 376,682 - $ 557,845 $ 462,589 580,161 $ 117,572 Explanation of differences: Encumbrances for professional services contracted but not completed is Current year encumbrances Amount reported as ending fund balance in the statement of revenues, expenditures and changes in fund balance Zy 10 95,256 $ 675,417 arc 4r HO1V~ OP YEt.ICAPi -t~LAND CRA AGENDA TRANSMITTAL Subject: Agenda No. Yacht Club Budget Amendment Department Origin: City Manager City Attorney: A rov for Submittal by: City Clerk: Finance: Date Submitted: 22 FEB 07 er, City Manager Exhibits: EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: $65,000 $50,000 $15,000 CRA Unappropriated SUMMARY As you know, the Yacht Club has been in need of repair/renovation for some time. Prior to my arrival in Sebastian, different plans and ideas were considered, however, the main concept of the renovation project had been to return the club to its condition prior to the hurricanes, while making minor improvements. To that end, the project has been divided into two segments; first, building repairs and second site modifications. To repair the building, a $60,000 budget was established. These funds were allocated in the Discretionary Sale Tax Fund in FY 2003. The building repair efforts included (1) gutting of the facility providing a more spacious layout; (2) installing new handicap bathrooms; (3) complete new electric; (4) new a/c; (5) replacement of doors and windows; and, (6) new stucco/painting and adding the siding for that "fishing village" look. These repairs actually finished $7,220.41 over budget. However, since these expenses are redevelopment in nature and there is an identified FY 07 Yacht Club project, the overage has been paid with CRA money. Enclosed for your review is a line-item detail on interior type expenses to date which total $67,220.41 The second portion of the Yacht Club refurbishing project is making site improvements. Attached hereto is a site plan developed and reviewed by Rebecca Grohall. Ms. Grohall with the assistance of council comments, the Public Works Department and the Engineering Department has compiled this plan. It has been determined that a staff level approval was the LDR requirement and staff has made such application and review. The site plan basically brings the Club back to its original condition, adds landscaping and makes some minor ingress/egress improvements. Please note that the proper regulatory agencies were contacted and the need for outside permitting was not required. These site improvements were initially budgeted in the FY 07 CRA plan in an amount of $50,000. As we are at the beginnings of this phase, I requested that a short budget be produced to ensure ZS proper accounting and funding. The budget indicates that an additional $43,688 is required. Note that 65% of the $93,688 budget is associated with paving the parking lot ($32,000) and adding the sidewalks/railing ($29,268). Landscaping $5,000 Sod 2,000 Railing 13,968 Sidewalk Improvements 15,300 Parking Lot Paving ~r overlay and ~eve~ing course) 32,000 Plumbing 500 Irrigation 2,000 Pump 1,000 Flagpole 2,000 Sign 1,000 Paint 500 Mulch 500. Hurricane Shutters 5,000 Building/Parking Lot Retaining Wall 5,700 Overage from Interior Repairs 7,220 TOTAL To complete this transaction, I will be recommending the following course: First, pay for the Yacht Club sidewalk/railing improvements from the on going $650,000 sidewalk project. There is no Council action required for this financial transaction, because Council has already approved the expenditures for the sidewalk. This portion of the transaction is informational only. However, I do want to provide you with the following information on why this transaction is viable. If you recall, when we moved to use the continuing service agreement with Regan Masonry, we increased the amount of sidewalk we could construct while leaving significant funds in the project budget. This occurred because significant drainage work was removed from the sidewalk project when the decision was made not to "marry" sidewalk and drainage improvements together. In detail, 20,149 L.F. is scheduled for completion at an all in cost of $23.65 per L.F. With some ancillary drainage improvements costs (mostly for pipe used for road crossing/extensions), the project could be as much as $100,000 under budget. This easily leaves available the $29,268 needed to install the sidewalks and associated railings at the Yacht Club. Also, this option is available because after the 20,149 L.F. is complete, locating sidewalks without a swale/drainage issue is going to be difficult. Second, by moving the sidewalks cost into the existing sidewalk projects, the Yacht Club site improvements budget can be reduced from $93,688 to $64,420. This will action will require approval of the CRA Board to transfer of $15,000 from the FY 07 CRA unappropriated line item. Please note, that transferring these funds will leave the bottom line and all other project budgets in tact. Remember, when preparing the FY 07 Budget $20,000 was allocated as unappropriated line item. While this option is considered best, below are some other options that were considered, but deemed problematic: 1. Transfer $43,688 between existing CRA projects. 2. Reduce the overlay from 2" to 1 %". This would reduce asphalt costs by $5,000, but may not be the best alternative considering the heavy truck and boat traffic on the ramp. 3. Do not pave the parking lot. This will reduce the site improvement project by $32,000 and would require only $12,000 from the unappropriated line item. However, the Yacht Club parking lot is in dire need of resurfacing and the current allocation provides 10,000 tons for a leveling course and a 2" surtace. 2!~ 4. Use FY 07 asphalt and sidewalk funds instead of paying for these items from the CRA. This action would actually bring the project in under the $50,000 budget by $17,580. However, this would relieve the CRA of its redevelopment potential and take money away from the Easy Street renovation project placing an unfair burden on other special revenues. Once the Yacht Club project is complete, the total renovation cost is estimated at $153,688. RECOMMENDED ACTION Accept site improvement plan and transfer $1.5,000 from unappropriated to the Yacht Club project to bring total expenditures to $65,000. This action does not change the bottom line of the FY 07 CRA budget. 2~ 28 PROJECT C3206 Yacht Club Renovations TOTAL BU DGET: $ 60,000.00 DATE HECKN DESCRIPTION VENDOR FY2005 FY2006 FY2007 TOTALS 04/15/05 58244 Architectural Services-Yacht Club Renovati Donadio & Assoc. $8,100.50 $ 8,100.50 07/01/05 58988 Architectural Services-Yacht Club Renovati Donadio & Assoc. $ 5,438.63 $ 5,438.63 08/12/05 59321 Architectural Services-Yacht Club Renovati Donadio & Assoc. $ 3,785.32 $ 3,785.32 10/14/05 59880 I nterior Debris Removal Il2CLandfill $ 417.21 $ 417.21 01/18/06 CC LinoliumStri Rental Sebastian Rentals $ 210.65 $ 210.65 01/20/06 CC Retrofit/Stra HomeDe t $ 235.33 $ 235.33 01/23/06 CC Lumber HomeD t $ 235.35 $ 235.35 01/23/06 CC PVC Cement/Pi Ace Hardware $ 6.55 $ 6.55 01/24/06 CC Nails AtcoTools $ 158.38 $ 158.38 01/24/06 CC Blade Ace Hardware $ 35.09 $ 35.09 01/25706 CC Bosch Rental Sebastian Rentals $ 172.59 $ 172.59 01/26/06 CC Hose/RafterTie/Nails HomeD t $ 68.63 $ 68.63 01/30/06 CC Sta les/T ek/Insulation HomeD t $ 231.71 $ 231.71 01/31/06 CC Wacker Rental Sebastian Rentals $ 69.90 $ 69.90 02/01/06 CC Lumber HomeD t $ 53.40 $ 53.40 02/03/06 CC Lumber HomeDe t $ 189.41 $ 189.41 02/03/06 CC Lumber HomeD t $ 103.45 $ 103.45 02/07/06 CC 16 In Twist HomeDe t $ 33.60 $ 33.60 02/07/06 CC MiscLnmber HomeDe t $ 224.81 $ 224.81 02/07/06 CC Twist Stra /Sim son Lower $ 248.68 $ 248.68 .02/07/06 CC Plumb' Stir 'es Maxwell & Sons $ 86.60 $ 86.60 .02/07/06 CC Plumbin Su 'es Maxwell & Sons $ 178.32 $ 178.32 02/08/06 CC Lumber HomeD t $ 220.43 $ 220.43 02/09/06 CC Plumb' Stir lies Maxwell Bc Sons $ 20.00 $ 20.00 02/13/06 CC Blow n/Nailer HomeD t $ 87.90 $ 87.90 02/13!06 CC Lumber HomeD t $ 33.08 $ 33.08 02/14/06 CC MiscBld Stir lies HomeDe t $ 87.12 $ 87.12 02!22/06 60921 forbearin wall/LVLBeam Pro ressive $ 200.00 $ 200.00 02/28/06 CC Wire HomeD t $ 170.88 $ 170.88 03/08/06 61099 Scaffold Rental Sk line Scaffold $ 105.00 $ 105.00 03/08/06 91108 Waste Dis sal Waste $ 429.81 $ 429.81 03/14/06 CC PVC/Ro Anchors/Etc. HomeD t $ 110.78 $ 110.78 03/14/06 CC Fi ' s HomeD t $ 4.50) $ (4.50) 03/15/06 61193 Windows Central Window $ 858.00 $ 858.00 03/29/06 CC Laminated Beams Lower $ 487.76 $ 487.76 08/21/06 62514 Rw Plumbin forRestrooms KohnelPlumbin $ 250.00 $ 250.00 09/26/06 CC PVC Ace Hardware $ 13.67 $ 13.67 09/27/06 CC Cou lin mrts/screws Ace hardware $ 10.95 $ 10.95 09/27/06 CC B1adelKnife/Lumber/Etc HomeDe t $ 194.52 $ 194.52 09/29/06 CC ToolOil/Paint HomeD t $ 21.61 $ 21.61 10/27/06 CC Ro Ace Hardware $ 25.50 $ 25.50 10/27/06 CC Sleeve Anchors Ace Hazdware $ 9.60 $ 9.60 10/27/06 CC -Hammer Holder HomeDe t $ 8.35 $ 8.35 10/27/06 CC VoltStri HomeDe t $ 31.38 $ 31.38 10/27/06 CC Cobra Tool HomeDe t $ 240.08 $ 240.08 10/27/06 CC Puller HomeDe t $ 52.43 $ 52.43 10/27/06 CC Lumber Lower $ 520.54 $ 520.54 11/06/06 63204 StarFan Rexel Consolidated $ 294.38 $ 294.38 11/06/06 63211 Rental Sk line Scaffold $ 133.00 $ 133.00 11/14/06 63278 Wire Rexel Consolidated $ 247.86 $ 247.86 11/14/06 63285 Rental Sk line Scaffold $ 133.00 $ 133.00 11/29/06 CC STD HomeDe t $ 99.40 $ 99.40 11/29/06 CC Fan HomeDe t $ 148.84 $ 148.84 11/29/06 CC Leveler HomeD [ $ 232.54 $ 232.54 11/29/06 CC Studs HomeDe t $ 100.78 $ 100.78 11/29/06 CC Wire 2x4 HomeD t $ 245.60 $ 245.60 11/29/06 CC Flan e, Ca s Maxwell & Sons $ 120.81 $ 120.81 11/29/06 CC Rental Sebastian Rentals $ 159.60 $ 159.60 11/29/06 CC Rental Sebastian Rentals $ 79.80 $ 79.80 12/07/06 63432 Yacht Club Maxwell & Sons $ 76.21 $ 76.21 12/07/06 63443 TTE,UPC Rexel Consolidated $ 80.28 $ 80.28 12/13/06 CC Sta IeGun/Sta les HomeDe t $ 672.39 $ 6?2.39 12/08/06 63473 Install 4ton 13.0 Seer Strait Arnold Air Conditionin $ 2,000.00 $ 2,000.00 12/08/06 63516 Rental Sk line Scaffold $ 133.00 $ 133.00 Z9 DATE HECKN DESCRIPTION VENDOR FYZ003 FY2006 1Y2007 TOTALS 12!29/06 CC Hose Ends Ace Hardware $ 13.96 $ 13.96 12/29/06 CC Sta les Ace Hardwaze $ 29.72 $ 29.72 12/29/06 CC Ke s B&J Locksmith $ 51.95 $ 51.95 12/29/06 CC Paint Don Smith's Paint $ 345.75 $ 345.75 12/29/06 CC Paint Don Smith's Paint $ 173.37 $ 173.37 12/29/06 CC Stud/RafterTie HomeD t $ 201.77 $ 201.77 12/29/06 CC Cover HomeDe t $ 237.42 $ 237.42 12/29/06 CC Cord/WkLt HomeDe t $ 119.48 $ 119.48 12/29/06 CC Insulation Lower $ 536.76 $ 536.76 12/27/06 CC Labor & materials for D all Heaton $ 4,280.00 $ 4,280.00 12/27/06 CC Scaffold Rental Sk line Scaffold $ 91.00 $ 91.00 12/29/06 CC Stucco at Yacht Club Coons Construction $ 2,575.00 $ 2,575.00 01/03/07 63665 Soffitt R lacement L ons Aluminum $ 2,200.00 $ 2,200.00 01/12/07 CC Sta a Gun/Sta les Home D $ (43.99 $ (43.99 01/10/07 63726 Plumb' To Ont(water lines, drains, vents Kohnel Plumbin $ 400.00 $ 400.00 01/10/07 63744 Comer Boazd/I'rim Board Stock BuIl ' Sn 1 $ 462.39 $ 462.39 01/29/07 CC Paint Don's Smith Paint $ 208.39 $ 208.39 01!29/07 CC Paint Don's Smith Paint $ 253.48 $ 253.48 01!29/07 CC Ceilin Paint Don's Smith Paint $ 69.20 $ 69:20 01!29/07 CC Primer. Don's Smith Paint $ 129.10 $ 129.10 01/29/07 CC Construction Pa - O ePeel Don's Smith Paint $ 16.82 $ 16.82 01/29/07 CC Paint Don's Smith Paint $ 142.91 $ 142.91 01/29/07 CC Li id Nail -Foam Home D $ 96.25 $ 96.25 01/29/07 CC . Chalk HomeD t $ 30.19 $ 30.19 01/29/07 CC S ra Ti /Li Nail HomeD $ 68.50 $ 68.50 01/29/07 CC Shim / Ca ' Lower $ 124.49 $ 124.49 01/29/07 CC Shim/Casin Lower $ 91.00) $ 91.00) 01/29/07 CC Lumber Lower $ 278.32 $ 278.32 01/29/07 CC Tools/Ra s/coverallsBoard Lower $ 289.28 $ 289.28 01/29/07 CC Hardi lank/Casin Lower $ 670.05 $ 670.05 01/29/07 CC Lumber Lower $ 273.91 $ 273.91 02/01/07 63922 Install new drain Kohnel Plumb' $ 485.00 $ 485.00 02/07/07 63903 Stucco at Yacht Club Coons Construction $ 325.00 $ 325.00 02/07/07 63940 Bnil ' sn 'es Stock Buil ' Sn $ 297.91 $ 297.91 02/07/07 63950 Electric rou in W. Post Electric, Inc. $ 2,225.00 $ 2,225.00 02/09/07 64006 rtable'ohn ReliablePol $ 365.00 $ 365.00 02/09/07 64011 Scaffold Rental Sk line Scaffold $ 91.00 $ 91.00 02/13/07 64004 sin a door Reflections $ 4,047.58 $ 4,047.58 02/14/07 PVC conduit Rexel Consolidated $ 125.48 $ 125.48 02/21/07 rtable'ohn ReliablePol $ 374.13 $ 374.13 02/21/07 Scaffold Rental Sk line Scaffold $ 92.37 $ 92.37 02/22/07 CC PVC,roller cover,cou lin , 1 seal Al Ace $ 73.05 $ 73.05 02/22/07 CC Wire 14 a, vc i Central Pum & Sn 1 $ 409.56 $ 409.56 02/22/07 CC Paint Don Smith's Paint $ 592.68 $ 592.68 02/22/07 CC concret,lavato HomeD $ 653.94 $ 653.94 02/22/07 CC levers, metal reci Lower $ 1,187.13 $ 1,187.13 02/22/07 CC lu s Maxwell & Sons $ 28.12 $ 28.12 02/22/07 CC nail n, nail coil Sebastian Rentals $ 454.00 $ 454.00 TOTAL: $17,741.66 $5,839.46 $31,906.79 $55,487.91 Encumbrance outstan ' E x Ploo ' Hots ra Indu $ 9,732.50 Air Conditionin Arnold Air Condition $ 2,000.00 Total $ 67,220.41 Bu et $ 60,000.00 Bu et Shortfall $ (7,220.41) 3D City of Sebastian Growth Management Department 1225 MAIN STREET ^ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 ^ FAX (772) 388-8248 MEMORANDUM DATE: February 22, 2007 TO: Al Minner, City Manager FROM: Rebecca Grohall, Director SUBJECT: Yacht Club Renovation The Growth Management Department has reviewed the yacht club renovation project and has recommended the installation of 36 additional trees and the replacement of any dead trees on site. These are in addition to the existing palm trees on the site and the 36 are comprised of hardwood canopy trees and understory trees to meet the code requirements. Additionally, a hedge will be installed and maintained in compliance with code requirements to buffer the adjacent properties. The site will also be enhanced with foundation plantings around the building and by landscaping the island where the sign will be installed. 31 ~z ", ~ ' . , ® O O O a a. •a '.. O 9 8 3 i ~ z ~~ ~ ~~~ ~ t ~~~~~ : s ~~~ ~; . t a 3~ t 5 i`' w m~6rsi~>~ ~~ .~.N ~o ~.~.~... of ... #k j) NS _. s ~~~ a ~~ ~ ~; ~3 /.•. a, ~ n, ~ ~ ~; ~ ~ ~ d ~ ~ L i 3 C~ ~ f f L N +' N O S . N N ~'' U L / O -~ O -7 N .-. d r ~ ..., s~Y ~ ' ~ r_r 3~ _ Pq O ~ ~ 'a Ql P~ i.' . ~ U 3 N ' U1 d i-' O A A A ~ ~. ~"' !~ '~ ' .r `~ ~, ~ ~ r ~ S ~~ i~~ 33 C w~ ~g ~a R R U „~ .s ~~ ~~ ~ o ~ o ~. s •.... • . 4 ~-~Q .~ani~ unipuI ~~~