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Home My WebLink About09232009CRA AgendaCTYOF HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) AGENDA WEDNESDAY, SEPTEMBER 23, 2009 5:30 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 1 -5 4. APPROVAL OF MINUTES 8/12/09 Meeting 5. PUBLIC HEARING ADOPTION FY 2009/2010 CRA Budget A. City Attorney Reads 09 -01 by Title and the Mayor Opens the Hearing B RESOLUTION NO. 09 -01 FY2009/2010 CRA BUDGET (Finance Director 7 -15 Transmittal, Memo, Fund Chart, Resolution 09 -01, Exhibit A) A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010 MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. 6. FACADE, SIGNAGE AND LANDSCAPE GRANT APPLICATION A. Approval of Fagade, Signage, and Landscape Guidelines (City Manager 17 -28 Transmittal, Application) 7. ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F. S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. 5. NEW BUSINESS: HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, AUGUST 12, 2009 5:30 pm CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. Mayor Gillmor called the meeting to order at 5:30 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Richard H. Gillmor Vice -Mayor Jim Hill Council Member Andrea Coy Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Growth Management Director, Rebecca Grohall Police Chief, Michelle Morris Police Captain, Greg Witt MIS Systems Analyst, Rob Messersmith 1 -8 4. APPROVAL OF MINUTES 3/25/09 Meeting MOTION by Ms. Coy and SECOND by Mr. Wolff to approve the 3/25/09 meeting minutes passed with a voice vote of 5 -0. 09.126 A. Feather Wars Tom Lowe (City Manager Transmittal) 9 The City Manager explained Feather Wars is a documentary prepared and produced by Tom Lowe about Paul Kroegel's successful attempt to have Pelican Island named as the first wildlife refuge in the United States. He said Mr. Lowe was present to show an excerpt of the film and then discuss the City providing a contribution so the documentary can be formally aired. Mr. Lowe introduced himself as a filmmaker and distributed copies of his other documentary productions. He noted Mayor Beverly Billiris of Tarpon Springs wrote a letter on the positive ecotourism impact The Sponge Divers of Tarpon Springs had to her city and said Sebastian is a comparable place, a destination to come to. CRA Meeting August 12, 2009 Page Two Mr. Lowe explained PBS television airs a documentary for up to four years, it is shot in high definition, wide screen television; and it is an opportunity to tell 90 million Americans how wildlife conservation began in America as tens of millions of birds were decimated for hat and fan plumes exported to Europe from 1875- 1919. Mr. Lowe played five minutes of the film. He explained there are no commercials, donors would be listed before and after the show, this would be fed to the 337 PBS stations via satellite during prime time, the budget was $85,000, PBS requires E 0 Insurance, closed captioning, the production of a number of teaser videos /marketing materials. In response to Ms. Coy, Mr. Lowe said about $44,000 is still needed to cover the production. Ms. Coy said it was a super show. Ms. Simchick said the perseverance of the local community shined. Mr. Lowe described how he was filming River Into the New World with Ruth Stanbridge and saw a white bird, asked her what kind of bird it was and she told him about Pelican Island. Ruth Stanbridge said their observation of the pelicans feeding began his production of the Feather Wars. She said the documentary could be sold by the non profit organizations to raise money for the wildlife festival and other eco- heritage interests. Ms. Simchick asked if the CRA sponsored the production could it be linked on the city's website. Mr. Lowe said PBS' requirements are that it could run on the government channel but not on a national competing terrestrial channel. He said the production would be a real tangible souvenir for the local gift shops. Mr. Wolff asked Mr. Lowe if he was looking for funding to be submitted to a local, independent PBS affiliate. Mr. Lowe said no, he has a good relationship with PBS and explained PBS and PBS Plus would feed it to member stations. Mr. Wolff asked if member stations are obligated to pick up the show and Mr. Lowe said they would hold a teleconference with the program director, show a clip indicating this is a national story. Mr. Wolff asked if PBS has given him any guarantee and Mr. Lowe said no, they will review the rough cut and make recommendations. Mr. Wolff asked what return his previous productions had. Mr. Lowe explained he provides them as a service and he looks for where funding is feasible, for example Cannon Cameras to raise the production funds. Mr. Wolff asked Mr. Lowe how he makes a profit and he said he billed in enough to take care of the writers, directors, cameras, and actors. He also explained how the funders receive recognition before and after the program, each time the program is aired over and over. Mr. Wolff asked what happens if all of the funding isn't received. Mr. Lowe said they have never been in that position. He noted schools can give a lifetime of sponsor recognition. Ms. Simchick pointed out Mr. Lowe produced the film, then came to the City last for help. She asked how much the other donors provided. CRA Meeting August 12, 2009 Page Three Mr. Lowe tried to remember: the Sebastian Inlet Tax District $18,000, Chamber of Commerce, Sebastian Medical Center 3 to $5,000, Kent $2,500, the Mangrove Foundation, and the McKee Foundation. MOTION by Ms. Coy and second by Mayor Gillmor to approve $20,000 to get the documentary out and make it public. Ms. Coy asked the City Attorney if anything prohibits the CRA from funding a production that is going to PBS. The City Attorney said no. Ruth Stanbridge said she is very proud of the City for realizing the importance of this for the environment and hopefully it will bring in folks from the Midwest. Joe Scozzari agreed with Ms. Coy, and said to dump the billboards previously approved and give Mr. Lowe $40,000. Damien Gilliams, 1623 US Hwy 1, said the Board is going to give $20,000 without a proposal or paperwork when there are roads that need repaired. He said he wasn't against the project but it needed to be funded by grant money, festival proceeds and he noted Pelican Island is not even in the CRA district. Barbara Salmon, member of the Natural Resources Board, said what will be reaped from this will be well worth every penny. Mr. Hill said the film is spectacular, he learned much from the film and it shows the beauty of the area. He thanked Ms. Stanbridge for bringing Mr. Lowe to the City. Mayor Gillmor said he can't wait to get it on Channel 25 and it will bring people here to help with redevelopment. Mr. Wolff said he supported a donation but objected to the $20,000 amount given the current economy and knowing that roads and signs need attention in the district. He said we should get something in writing stating we can air it on Channel 25, pointing out Indian River County provided funds for the St. Johns River film and we should see if the County got something in writing. Result of the roll call: AYES: Gillmor, Hill, Coy, Simchick NAYS: Wolff 4 -1 09.127 B. Facade, Signage and Landscape Program Report (City Manager Transmittal) 11 -13 The City Manager said at the request of Council, staff put together a summary and update on the Facade, Signage, and Landscape (FSL) Grant program. He went over the points of the agenda transmittal and said should Council decide to fund the program for the 2010 cycle, $87,419 will be available to do so. He said staff sought direction and recommended: -the review committee be comprised of CRA business owners and citizens at large increase the allocation and increase the application restrictions CRA Meeting August 12, 2009 Page Four Ms. Simchick said one non voting staff member should be on the committee and after the City Manager explained staff thought there should be a staff liaison to the committee she said that would be okay as long as the staff member is in attendance. Mr. Wolff asked what avenue the applicant would have if they get frustrated with the committee. The City Manager said that no matter what happens, the applicant could always appeal that to the CRA Board. Mr. Wolff asked when staff thought about increasing the ratio if they considered the viability of the business citing the past recipient Keg Shack which is no longer open. The City Manager said that would be left to the discretion of the committee and explained applications receive points based on the project. Mr. Wolff asked how do we prevent the CRA from investing a lot of money on improvements that have a limited shelf life. The City Manager said in his own opinion that is a risk we have to take because we are asking businesses to develop to a standard which costs more money and he felt to delineate based on the economy is an unfair burden on the recipient. Mr. Wolff asked if this is a program that allows a new coming business to participate or is it for established businesses that may want to upgrade their sign. The City Manager said it does allow for new business to apply but most of the applications are redevelopment and it would be incumbent for new businesses to check on these types of things which generally is disclosed during the permitting /application process. Mayor Gillmor said there are five recommendations from staff and asked if the other members are happy with the recommendations. Mr. Hill said he had no issue with any of the recommendations and he looked forward to moving again and helping businesses out. Ms. Coy dittoed Mr. Hill's comments. Don Wright, 720 N. Fischer Circle, said the four grant criteria listed on circle page 11 are more like restrictions than criteria, which might be expressed as that; it might not be necessary for applicants to be in the CRA district as the program can help a business stay in business; and the grant could help businesses correct their code violations. Mr. Wright said the committee composition should be property owners, and /or business owners and /or their employees who would be committed to seeing the improvements. He also said the criteria should help the committee decide value of the improvement to be made, and limiting an applicant from reapplying for ten years is a negative restriction but it could be used as criteria for award. Joe Scozzari, Sebastian, agreed with Mr. Wright, noting there are many restrictions in the CRA district. Mayor Gillmor said the match percentage of 80/20 makes it seem like the CRA is carrying the whole improvement. Mr. Hill said the money is there to help beautify the business community which isn't thriving right now and having the 20% commits the business owner. 4 CRA Meeting August 12, 2009 Page Five Ms. Simchick pointed out that no one had the money to apply for the last cycles. She said the recommendations are fine and we should move forward with a fine tuned application, three business /property owner committee membership, and modifying the 10 year reapplication restriction. Ms. Coy asked to polish up the word "commenced." The City Manager said the Board recommendations have been well taken and staff will bring back the grant application form so they can see the criteria. He noted there haven't been a lot of applicants so it was almost a token past applicants would get funded. Mr. Wolff said the committee should be from the CRA, and the 10 year restriction is pretty heavy, and it should be more on merit. Mr. Hill said there should be a time frame, but 10 years is lengthy. Ms. Simchick said maybe restricting same cycle application and suggested preference could be given to first time applicants. Mr. Hill said the committee and Board could watch out for how many times a business applies, and suggested eliminating the restriction B altogether. There was a general consensus of Council to have a three year reapplication restriction. Ms. Simchick suggested a future meeting to review the CRA master plan. 6. Being no further business, Mayor Gillmor adjourned the CRA meeting at 6:47 p.m. Approved at the CRA meeting. Richard H. Gillmor, Chairman ATTEST: Sally A. Maio, MMC City Clerk 5 Subject: Resolution No. 09 -01 Adoption of CRA Budget for Fiscal 2009/2010 Ap t ove or Submittal by: /11 Year Agenda No. Department Origin: Administrative Reviewed By: City Attorney: Services(' ervic City Clerk: i in-r, City Manager Date Submitted: September 15, 2009 For Agenda of: September 23, 2009 Exhibits: Resolution No. 09 -01 EXHIBIT "A" Proposed CRA Budget EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A Sebastian Community Redevelopment Agency, Florida In accordance with Florida Statute 189.418(3), Community Redevelopment Agency (CRA) should adopt a budget by resolution. The proposed budget for Fiscal Year 2009/2010, beginning October 1, 2009 and ending September 30, 2010, is included as EXHIBIT "A" for the CRA Board's consideration. The proposed budget for the CRA is $605,402. The total tax increment revenue is projected to be $437,768. Upon approval, the CRA budget shall be incorporated in the Annual Budget for the City of Sebastian as a Special Revenue Fund. RECOMMENDED ACTION SUMMARY Move to approve Resolution No. 09 -01 adopting the CRA budget for fiscal year 2009/2010. SL RASTIAN HOME OF PELICAN ISLAND TO: Members of the Sebast City Council FROM: Al Minner,City Manag RE: CRA BUDGET DETAIL DATE: Thursday, September 17, 2009 At the CRA Meeting, the CRA Board will be asked to pass a resolution approving the FY 2010 CRA Budget. Essentially, the major proposed expense is the CavCorp Improvement Project in the amount of $400,000. This item will be found in line -item 909133 Interfund Trfr to CIP Fund 330. Other revenue from DST ($250,000) and Recreational Impact Fees ($100,000) are comingled with CRA funds to bring a total project amount up to $750,000 as shown in the CIP. The next major expenditure in the FY 2010 CRA budget is $30,000 for allocation to the FSL grant Program. The second item on the CRA agenda considers accepting the modifications to that program. Last, the proposed special event expenses are $71,600. Those expenses break -down as follows: Billboards Holiday Decorations Portable Toilets Advertisements Clambake Concerts in the Park TOTAL ITEM AMOUNT All Other expenses in the budget are self explanatory, with total revenues and expenses at $605,402 $40,000 13,500 3,500 5,600 5,000 4,000 $71,600 FY 08 -09 FY 09 -10 FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 TOTALS Tax Increment from City 273,888 228,326 236,317 244,589 253,149 262,009 271,180 1,769,458 Tax Increment from County 251,236 209,442 216,772 224,360 232,212 240,340 248,751 1,623,113 Bank Note 3,500,000 3,500,000 Retum from Main Street Project Transfer 670,435 670,435 Investment Income 2,200 2,767 5,790 4,335 6,083 7,933 9,889 38,997 SW PROJECTED REVENUE 1,197,759 440,535 458,880 473,283 491,444 510,282 4,029,820 7,602,003 Operating Expenditures 94,421 Facade/Sign Improvement Program 30,000 Bill Board Advertising 40,000 Transfer to General Fund for Quality Maintenance 60,000 Match on Waterfront Grant 351,500 TOTAL RIVERFRONT CRA FY09 575,921 RIVERFRONT CRA FUND FISCAL YEARS 2010 -2015 Operating Expenditures 75,402 Facade/Sign Improvement Program 30,000 Bill Board Advertising 40,000 Transfer to General Fund for Quality Maintenance 60,000 Cavcor Parking Area 400,000 TOTAL RIVERFRONT CRA FY10 605,402 Operating Expenditures 77,664 Facade/Sign Improvement Program 30,000 Bill Board Advertising 40,000 Transfer to General Fund for Quality Maintenance 60,000 Cavcor Parking Area 500,000 Undergrounding Utilities TOTAL RIVERFRONT CRA FY11 707,664 Operating Expenditures 79,994 Fagade/Sign Improvement Program 30,000 Bill Board Advertising 40,000 Transfer to General Fund for Quality Maintenance 60,000 Bank Note Payment TOTAL RIVERFRONT CRA FY12 209,994 Operating Expenditures 82,394 Facade/Sign Improvement Program 30,000 Bill Board Advertising 40,000 Transfer to General Fund for Quality Maintenance 60,000 Bank Note Payment TOTAL RIVERFRONT CRA FY13 212,394 Operating Expenditures 84,866 Facade/Sign Improvement Program 30,000 Bill Board Advertising 40,000 Transfer to General Fund for Quality Maintenance 60,000 Bank Note Payment TOTAL RIVERFRONT CRA FY14 214,866 Operating Expenditures Fagade/Sign Improvement Program BiII Board Advertising Transfer to General Fund for Quality Maintenance Undergrounding Utilities Bank Note Payment TOTAL RIVERFRONT CRA FY15 BEGINNING FUND BALANCE ANNUAL REVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE 16,404, 638,242 473,375 224,591 487,880 766,930 1,062,346 16,404 1,197,759 .440,535 458,880 473,283 491,444 510,282 4,029,820 7,602,003 575,921 605,402 707,664 209,994 212,394 214,866 3,525,980 6,052,221 638,242 473,375 224,591 487,880 766,930 1,062,346 1,566,186 1,566,186 30 87,412 30,000 40,000 60,000 3,000,000 308,568 3,525,980 CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY RESOLUTION NO. 09-01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Sebastian has submitted a budget for the Sebastian Community Redevelopment Agency (CRA) for the Fiscal Year beginning October 1, 2009 and ending September 30, 2010; and WHEREAS, the budget includes the estimated expenditures necessary to carry out the functions of the CRA for the Fiscal Year beginning October 1, 2009, and ending September 30, 2010; and WHEREAS, the budget includes the estimated revenues to be received by the CRA during said period from all sources, including tax increment funding; and WHEREAS, the CRA has examined and carefully considered the proposed budget in a duly assembled meeting. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY: SECTION 1. The City of Sebastian Community Redevelopment Agency does hereby adopt, confirm and approve the budget attached hereto as Exhibit "A" as the budget for the CRA for the Fiscal Year beginning October 1, 2009 and ending September 31, 2010. SECTION 2. The governing board of the CRA does hereby find that: (a) The budget adopted has been prepared in accordance with generally accepted accounting principles; and (b) The estimated revenues to be received by the CRA during the Fiscal Year beginning October 1, 2009, and ending September 30, 2010 from all sources, including tax increment funding, equals the total of appropriations for expenditures and reserves in the budget during said period; and (c) The budget will regulate expenditures of the CRA and no expenditures or contracts for expenditures shall be made except in pursuance of budgeted appropriations; (d) The budget is adopted in accordance with Section 189.418, Florida Statutes. SECTION 3: In order to effect an orderly year -end closeout of all financial books and records for the CRA, the City of Sebastian City Manager is hereby authorized and directed to increase the corresponding line item appropriations in the budget to the extent of those purchase orders which shall have been issued prior to September 30, 2009, but shall not have been filled prior to that date, and is authorized and directed to pay all such purchase orders upon receipt of the goods or services therein specified from the funds so appropriated. The City of Sebastian City Manager is hereby further authorized and directed to increase the budget appropriations to the extent of any unexpended balances from state, federal or other grants as of the end of business on September 30, 2009, and to the extent of any unexpended balances, whether or not encumbered, outstanding in projects or programs as of the end of business on September 30, 2009 and all such balances shall be appropriated to the corresponding accounts in the same funds in which they were outstanding as of September 30, 2009; and the City Manager shall be authorized to expend such appropriations for the purposes approved by the CRA in connection with such state, federal or other grants, and projects. The City Manager shall, prior to December 31, 2009, report to the CRA all such purchase orders, grants and projects. Corresponding changes in the anticipated revenue accounts are hereby authorized. SECTION 4: The City Manager is hereby authorized and directed to maintain and amend the budget so as to reflect the anticipated revenue and the appropriation of, and expenditure of, all grant funds and bond proceeds committed to, or received by the CRA subsequent to September 30, 2009, and prior to October 1, 2010, in accordance with the directions of the CRA as to the appropriation and expenditure of such grants and bond proceeds as and when received. SECTION 6: The City Manager shall have the authority to transfer appropriations from one line item to another line item of the budget, so long as the total appropriations shall not be increased thereby. Transactions affecting total appropriations, other than those authorized herein in other sections shall require the prior approval of the CRA. Any such transactions are subject to any restrictive statutes or ordinances, including those authorizing the issuance of any outstanding bonds. SECTION 7. This Resolution shall become effective October 1, 2009. The foregoing Resolution was moved for adoption by CRA Board member The motion was seconded by CRA Board member and, upon being put into a vote, the vote was as follows: Richard H. Gillmor, Chairman Jim Hill Andrea B. Coy Dale I. Simchick Eugene Wolff The CRA Chairman thereupon declared this Resolution duly passed and adopted this 23 day of September, 2009 ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: Richard H. Gillmor, Chairman Approved as to form and legality for the reliance by the City of Sebastian only: Robert Ginsburg, City Attorney Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Projected FY 09/10 Adopted Budeet TAXES 338200 Tax Increment Revenue Sebastian 178,786 282,546 250,499 275,436 273,888 228,326 338200 Tax Increment Revenue Indian River Cty 160,051 270,195 252,885 252,656 251,236 209,442 TOTAL TAXES 338,837 552,741 503,384 528,092 525,124 437,768 MISCELLANEOUS REVENUE 361100 Interest Income 28,500 33,210 5,454 26,000 2,200 2,767 361105 SBA Interest Earnings 0 0 5,436 0 0 0 369900 Other Miscellaneous Revenue 0 0 75 0 0 0 TOTAL MISCELLANEOUS REVENUE 28,500 33,210 10,965 26,000 2,200 2,767 NON REVENUE SOURCES 381320 Transfer from Capital Project Fund 0 0 0 0 0 0 381330 Transfer from Capital Project Fund 330 0 0 0 45,000 670,435 0 389991 Fund Balance Carried Forward 0 0 0 0 0 164,867 TOTAL NON REVENUE SOURCES 0 0 0 45,000 670,435 164,867 TOTAL RIVERFRONT REDEVELOPMENT 367,337 585,951 514,349 599,092 1,197,759 605,402 EXHIBIT "A" RESOLUTION NO. 09-01 009 /2010 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. All revenues and expenditures related to the City's Community Redevelopment Agency are included in this fund. A transfer is made to General Fund to offset the additional costs of providing enhanced maintenance of parks and medians within this area. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Page 1 of 2 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Projected FY 09/10 Adopted Budget OPERATING EXPENDITURES 533100 Professional Services 14,492 5,000 18,400 7,600 9,425 10,000 533201 Admin Svcs Provided by the GF 9,086 36,575 12,826 12,584 12,584 13,202 533400 Other Contractual Services 0 3,000 0 20,000 20,000 0 534120 Postage 0 0 0 0 0 0 534315 Public Lighting 13,053 14,023 13,743 14,850 14,000 14,000 534320 Water and Sewer 0 0 0 0 200 200 534686 R &M -Park Facilities 0 0 0 2,400 3,850 4,000 534830 Special Events Expense 31,505 18,160 26,798 78,666 71,600 71,600 534920 Legal Ads 71 78 1,469 100 0 0 535200 Departmental Supplies 0 1,188 962 1,000 1,892 1,500 535410 Dues Memberships 395 695 870 900 870 900 TOTAL OPERATING EXPENDITURES 68,602 78,719 75,068 138,100 134,421 115,402 CAPITAL OUTLAY AND PROJECTS 606100 Land 0 394,999 0 0 351,500 0 606310 Improvements Other Than Building 0 1,500 0 0 0 0 606400 Equipment 0 99,524 0 0 0 0 606900 Infrastructure Yacht Club 0 29,207 0 0 0 0 606900 Infrastructure Indian River Drive 0 84,592 0 0 0 0 606990 Infrastructure Engineering 0 0 106,249 0 0 0 TOTAL CAPITAL OUTLAY AND PROJECTS 0 609,822 106,249 0 351,500 0 GRANTS AND AIDS 820100 Facade /Sign Improvement Program 0 1,560 38,033 30,000 30,000 30,000 TOTAL GRANTS AND AIDS 0 r 1,560 38,033 30,000 30,000 30,000 NON OPERATING 909100 Interfund Trfr to General Fund 001 0 0 0 60,000 60,000 60,000 909132 Interfund Trfr to CIP Fund 320 0 0 15,000 0 0 0 909133 Interfund Trfr to CIP Fund 330 0 215,401 619,561 0 0 400,000 909990 Unappropriated 0 0 0 370,992 621,838 0 TOTAL NON OPERATING 0 215,401 634,561 430,992 681,838 460,000 TOTAL RIVERFRONT REDEVELOPMENT 68,602 905,502 853,911 599,092 1,197,759 605,402 EXHIBIT "A" RESOLUTION NO. 09-01 009 /2010 ANNUAL BUDGE COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Page 2 of 2 Subject: Facade, Sign and Landscaping update p 1 i ed for Submittal by: L i Grant program Agenda No. Department Origin: City Attorney: City Clerk: GM Date Submitted: For: CRA Meeting Sept 15, 2009 of Sept. 23, 2009 Mi ner, City Manager Exhibits: FSL program guidelines EXPENDITURE REQUIRED: None at this time AMOUNT BUDGETED: $30,000 annually /CRA APPROPRIATION REQUIRED: aw HOME OF PELICAN ISLAND AGENDA TRANSMITTAL In 2006, the City established a Facade, Sign and Landscaping grant program to assist property owners for improvements within the CRA boundary, and revised in 2007. Staff has incorporated the following changes discussed at the CRA meeting of August 12, 2009. City Council create an FSL Committee made of 3 business owners and 2 citizens at large. Change grant match requirements to 80 Restrict grants for improvements that have been installed prior to application. Provide additional points for first time applicants or applicants that have not received the grant in the previous three (3) year (fiscal year) period. Recommendation: 1. Approve changes to FSL program as outlined 2. Open a new round of grant funding, with November 15, 2009. Should Council approve FSL Program as outlined above, before the CRA Board adopting a FSL Review Committee. above. grant applications due on a resolution will be brought HY OF HOME OF PELICAN ISLAND Faade Sign and Landscaping Grant Information Application Sebastian Community Redevelopment Agency PURPOSE FAQADE SIGNAGE AND LANDSCAPING GRANT The Sebastian CRA Facade, Signage and Landscaping Improvement Grant Program (FSL Grant Program) is a program designed to encourage visible, exterior improvements to any existing building (residential or commercial) and to encourage private investment within the Sebastian Community Redevelopment Area. The program provides up to 15,000 of public funds per building to match private funds to pay for improvements with the Sebastian CRA. Funds are appropriated annually in the CRA budget, and funding is available on a first come first serve basis. However, the program may be subject to the availability of funds. Facade, signage and landscaping (FSL) grants must support the goals of the Overlay District for the CRA area. Applicants are also encouraged to consider the design guidelines specified in the overlay district to achieve the "Old Florida Fishing Village" theme. Applicants are reminded that grant awards made are discretionary in nature and should not be considered an entitlement by the applicant. All grant criteria contained herein are guidelines for awards and successful applicants may receive any amount up to the maximum award. Should an application meet all grant criteria, a grant may or may not be awarded at the CRA Board's discretion due to funding limitations, competing applications, and /or competing priorities. SECTION 1: ELIGIBILITY REQUIREMENTS The FSL program is available to businesses and /or building owners that are located within the CRA district of the City of Sebastian. Businesses must be properly licensed through the City's Occupational Licensing Division and applicants must be a permitted /conforming use within the CRA district. Applications will not be accepted from property owners (and tenants of property owners) who are delinquent on their property taxes. Applicants must not have any outstanding code liens or code violations that cannot be remedied with the grant assistance. SECTION 2: ELIGIBLE IMPROVEMENTS The FSL Grant Program shall provide matching funds for the exterior (street side) improvements that are consistent with and further the implementation of the Land Development Code, CRA Redevelopment Plan and City Comprehensive Plan. Funds may be used for the following illustrative improvements: Replacement of windows and doors; Exterior painting or siding as part of an overall facade renovation program. For example, painting is an eligible expenses when done in conjunction with changes in a flat roof to a pitched roof, dormers, gables. Painting otherwise is not an eligible expense. Approved by CRA 6/12/06, rev. 06/20/07 and 09/23/09 Page 1 FACADE SIGNAGE AND LANDSCAPING GRANT Exterior signage to remove non conforming signs (including pole signs) and replace with monument style signs; Landscaping (as part of an overall improvement program); Exterior architectural amenities (e.g., addition or improvement of balconies, porches, or arcades); Awnings and shutters; Other exterior (street -side) facade improvements (considered by the CRA on a case -by -case basis); Architectural, engineering or landscape architectural services to design improvements to be funded through this program (maximum of 10% of total improvements). *NOTE All architectural designs, materials and colors must be consistent with the historic and architectural heritage of the Sebastian Community Redevelopment Area. SECTION 3: NON ELIGIBLE IMPROVEMENTS The FSL grant cannot be used to fund interior renovations or roof repair, other maintenance items and cannot be used to renovate a non conforming sign unless the sign is being brought into conformity. Any improvements constructed or installed prior to City Council approval are not eligible. SECTION 4: AVAILABLE FUNDING AND MATCHING REQUIREMENT The City has funded $30,000 from the City's CRA funds for this program. It is anticipated that 2 -3 projects per year will receive funding, however, if additional funding is available, additional funding cycles may be considered. For signage and landscaping improvements, up to $7,500 shall be available for an individual property. The City will reimburse up to 80% of the costs, up to the dollar amount approved by the CRA Board. For exterior facade improvements (including signage and landscaping) up to $15,000 shall be available for an individual property. The City will reimburse up to 80% of the costs, up to the dollar amount approved by the CRA Board. SECTION 5: APPLICATION PROCESS AND DEADLINE Applications will be accepted on a first come, first served basis. As long as the FSL Grant Program is funded, the annual grant cycle will commence on October 1 of each year. All applications for funding shall be due on November 15 or the next immediate workday if November 15 is a holiday or weekend. Approved by CRA 6/12/06, rev. 06/20/07 and 09/23/09 Page 2 FAQADE SIGNAGE AND LANDSCAPING GRANT Application deadlines may change if funding levels permit additional grant cycles. In that case, the City will announce modifications to the above stated schedule. The following chronology outlines the application process: (1) The applicant receives a FSL Grant Program Application. Application forms are available at City Hall, the City's website (www.cityofsebastian.org) or the office of the Sebastian River Area Chamber of Commerce, 700 Main St., Sebastian, Florida. City Staff is available to meet for an optional pre application meeting to answer any questions. (2) The applicant completes the application (pgs. 6, 7 8) and submits it to the City for review and consistency with the CRA Redevelopment Plan, the Land Development Code, and any other applicable plans. The application package includes the following: a. completed application; b. proof of ownership of the property; c. proof of paid property taxes (current and prior years); d. copy of occupational license(s) (current); c. copies of three (3) cost estimates for the work to be completed; and, d. photos of areas to be improved. The applicant is responsible for all building and other permits and fees which are associated with the proposed project. Applicants are advised to submit a complete application and all supporting materials per the instructions in this packet. Incomplete applications will not be reviewed. (3) The FSL Committee reviews the application according to the program selection criteria and scores the grant application based upon FSL grant criteria established herein. The FSL Committee shall forward a recommendation to the CRA Board for final grant consideration. The CRA Board shall approve, approve with modifications, or deny the funding application. The FSL Committee will be appointed by the CRA Board. The FSL Committee shall consist of three (3) persons operating business in the CRA and two (2) citizens at large. (4) The CRA Board shall have sole authority to award grants. If a grant application is denied, the applicant may reapply in the next funding cycle. Please note that applications must be reviewed and approved BEFORE facade, sign or landscaping construction work begins. Grants will not be awarded to facade improvement projects that are under construction or completed prior to grant application. Approved by CRA 6/12/06, rev. 06/20/07 and 09/23/09 Page 3 FACADE SIGNAGE AND LANDSCAPING GRANT (5) For approved grant projects, prior to construction of improvements, the applicant must submit and receive applicable building and other regulatory permits. The City of Sebastian is required to file informational returns (Form 1099 -G) for individuals and entities receiving grants from the City. This information is confidential and will only be used for informational return reporting purposes. Grant recipients must sign and return a W9 form to the City before funds can be distributed. (6) Upon completion of the improvements, final inspection and approval by the City, and issuance of a certificate of occupancy (if applicable), the applicant submits a "reimbursement package" to the City which includes the following: a. completed reimbursement form (provided by the City); b. copies of applicable invoices or receipts; c. proof of payment for improvements (which must be at least as much as the amount indicated in the application); and d. photos of improvements (before and after). Applicants will receive grant funding after the proiect is completed and all associated costs have been paid. Upon completion of approved work, in order to receive grant payment, the applicant must submit documentation of work completed and proof of payment. It is the responsibility of the award recipient to maintain proper documentation of funds expended in the course of completing the improvement project. Release of funds is subject to submission of this documentation. All improvements must be completed essentially as presented to the FSL Committee and CRA Board in order to receive payment. Acceptable documentation is defined as PAID invoices /statements and /or schedule of values from vendors clearly detailing the work done, accompanied by copies of the cancelled check(s) showing payment accompanied by a vendor invoice. (7) If the project is not completed, is not approved in its final inspection, or does not receive its certificate of occupancy (if applicable) within one year of award, the grant award shall expire. The applicant may request a 6 month extension. Extensions shall only be granted by the CRA Board. SECTION 6: RECURRING FSL GRANT APPLICATIONS FSL grant applications will not be considered if the single building /property under the same ownership has received maximum grant funds within three previous fiscal years. Additionally, points will be awarded to first time applicants and /or applicants that have not previously received a grant in the past three years. Approved by CRA 6/12/06, rev. 06/20/07 and 09/23/09 Page 4 FACADE SIGNAGE AND LANDSCAPING GRANT SECTION 7: FSL GRANT IMPROVEMENT RANKING CRITERIA The following selection criteria will used to review and rate applications for the FSL Improvement Grant Program. Criteria are derived from the goals and objectives of the City's adopted Redevelopment Plan as well as the City's adopted Comprehensive Plan. Criteria are weighted with a maximum score of 100 points. (1) Streetscape Aesthetics and Functionality and Quality of Design (Up to 30 points): Degree to which the proposed project enhances the streetscape of Sebastian CRA district, including the addition or enhancement of display windows, awnings, landscaping, handicapped accessibility and architectural amenities such as arcades, balconies and porches. Points are awarded for achieving the goals of the Riverfront Overlay District and for remedying non conformities. (2) Conformity to City Regulations and Overlay District Goals (Up to 25 points): Degree to which the proposed project promotes the unique character of Sebastian and promotes the historic fishing village overlay goals through the implementation of the Land Development Regulations and the use of urban design principles, site design, architecture, materials, color, landscaping, and other visual physical amenities. (3) Removal of Slum and .Blight and Positive Impact to Neighborhood (Up to 25 points): Degree to which the proposed project upgrades or eliminates substandard structures, code violations and /or eliminates non conforming uses, as well as achieving the goals of the CRA district. (4) Historic Preservation and Materials (Up to 15 points): Degree to which the proposed project promotes the historic character of Sebastian through historic preservation, adaptive re -use of historic structures, site design, architecture, materials, landscaping, and other visual and physical amenities. (5) Previous Grant Assistance (Up to 5 points): Applicants who have not been awarded the grant in the previous three years are eligible for five (5) points. Disclaimer: The City of Sebastian, nor its affiliates, shall be responsible for the planning, design, or construction of improvements to property that is owned by the applicant. No warranties or guarantees are expressed or implied by the description of, application for or participation in the Facade, Signage and Landscaping Improvement Grant Program. The applicant is advised to consult with licensed architects, engineers, or building contractors before proceeding with final plans or construction. Approved by CRA 6/12/06, rev. 06/20/07 and 09/23/09 Page 5 FACADE SIGNAGE AND LANDSCAPING GRANT FACADE IMPROVEMENT GRANT PROGRAM APPLICATION 2007 -08 1. Project Location Address of Property to be improved: Assessor Parcel Number(s): Name of Business(es) in Project: Building Frontage Measurement of Project: 2. Applicant Information Name: Mailing Address: City: State: Zip: Phone: Email: Do you Own, Rent or Lease the subject property? *If you are not the owner, the owner will need to co -sign this application. 3. Businesses or Services Offered on Site: 4. Description of Proposed Improvements: Approved by CRA 6/12/06, rev. 06/20/07 and 09/23/09 Page 6 (For Office Use Only) FACADE SIGNAGE AND LANDSCAPING GRANT 5. Please identify ways in which this project supports the Overlay District Concepts 6. Submittals Applications must include the following materials, if applicable, for consideration by the City: Current Photo(s) of project site Assessor parcel number and proof of paid property taxes 'Applicant Information Listing of businesses or services offered on site Description of proposed improvements Identification of project's support of the Overlay District Current Occupational License Rendering or sketch of proposed improvements Architectural plans elevation drawing, dimensions, measurements, etc Color and material samples Sign /Awning design drawings and /or plans Documentation of cost estimates copies of vendor bids, estimates, etc Signature of Property Owner and Applicant Applications lacking sufficient materials to describe the project will NOT be reviewed. Approved by CRA 6/12/06, rev. 06/20/07 and 09/23/09 Page 7 FACADE SIGNAGE AND LANDSCAPING GRANT 8. Signatures This Section for City Use Amount Received: Date Reviewed: Recommendation to CRA: Action by CRA: 7. Estimated Costs and Timing Please provide copies of three vendor bids /estimates or other documentation of cost estimates for all proposed facade work. a. Window or Door Replacement b. Exterior paint or siding c. Signage d. Exterior Lighting e. Facade /Exterior Architectural Improv. f. Architectural /Design Fees g. Landscape /Hardscape Improvements h. Awnings or Shutters i. Building Permit/Planning Fees j. Other Proposed Improvements (specify) TOTAL ESTIMATED COST Estimated Days /Months for Completion Signed: Signed: Property Owner(s) Signature(s) Applicant(s) Signature(s) Approved by CRA 6/12/06, rev. 06/20/07 and 09/23/09 Page 8 MIN Now 1=1=1171 -1 FACADE SIGNAGE AND LANDSCAPING GRANT MAP OF CRA BOUNDARY Approved by CRA 6/12/06, rev. 06/20/07 and 09/23/09 Legend ,\\�►\kMMINIT-, -.tip i iipA 11 Wa :mi lia ms, ,to. owl .411 ;Pi IV �111111!1111'■IIIIU11111111� ■1111 �`i�._____.u■ e l i EM -IS f 4 ISM ISM /NM min 'slim MOM ■11.1•111M Ell NM is ■111.1111■ ■11m111■ :a 1,1 1111111111 c: g 011111111111 WE i ■1111111■■ ■11111111■ 111111IIIM ■111111111. -.I.. =NI moo Nom mo win 'ma malar:om no CC CC NM CRA Boundary 0 OW 0 ue 111 a. a� Page 9