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05122010CRAAgendaCUYOF HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) AGENDA WEDNESDAY, MAY 12, 2010 5:00 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES April 28, 2010 5. NEW BUSINESS A. Schulke, Bittle and Stoddard, LLC US 1 Bump Out Concept 6. ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, APRIL 28, 2010 6:00 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. The Mayor called the CRA meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Richard H. Gillmor Council Member Andrea Coy Council Member Eugene Wolff Council Member Don Wright City Council Absent: Vice -Mayor Jim Hill (excused) CITYOF HOME OF PELICAN ISLAND Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall Police Chief, Michelle Morris Police Captain, Bob Lockhart MIS Systems Analyst, Rob Messersmith 4. APPROVAL OF MINUTES 1 -4 A. March 22, 2010 Meeting 5 -13 B. April 7, 2010 Workshop 15 -18 C. April 14, 2010 Meeting MOTION by Ms. Coy and SECOND by Mr. Wolff to approve all three sets of minutes passed with a unanimous voice vote of 4 -0. Community Redevelopment Agency Meeting Page Two April 28, 2010 5. NEW BUSINESS A. Facade, Sign and Landscape Design Grant Awards (GMD Transmittal, Sign Designs, Applications) 21 -31 i. Southern Sisters Cafe Reimburse 80% for Sign Project Costs Not to Exceed $7,500 33 -48 ii. Maxwell Plumbing Reimburse 80% for Sign, Fence and Landscaping Project Costs Not to Exceed $15,000 The Growth Management Director said on behalf of the FSL Grant Review Committee, they recommended award reimbursement of project costs for two signs for the Southern Sisters Cafe. She asked the Board if they wanted to review both applicants together and there was no objection to approving both together. MOTION by Mr. Wright and SECOND by Ms. Coy to approve reimbursement up to 80% of project costs not to exceed $7,500 to Southern Sisters Cafe and reimbursement up to 80% not to exceed $15,000 to Maxwell Plumbing. The Growth Management Director said both applicants were present for any questions. Mr. Wright asked about the awning described on circle page 25. The Growth Management said they initially inquired about the awning but the Committee only reviewed the signage. Mayor Gillmor asked if the sign on circle page 33 is the one approved by the Committee. The Growth Management Director it was with the inclusion of the street address and a little bit lower in height. Ms. Coy asked if it was correct that the awning was not also considered. The Growth Management Director said she thought it was discussed that the awning and landscaping was to be considered at another time. Donna Keys, FSL Grant Review Committee Member, asked when the applicant could reapply. The Growth Management Director said that would at the Board's discretion and at the conclusion of this grant round there will be $42,419 remaining in the program to do another round or another CRA project. Ms. Coy said she thought applicants could not apply again for a certain number of years. Mr. Wright offered that the Board could consider it part of this application, that they have not received detail and approve part of it with an amendment that the awning and landscaping could be submitted in the future. The Growth Management Director said that she remembered that reapplication was to be part of the scoring so applicants would not be discouraged in applying. 2 Community Redevelopment Agency Meeting Page Three April 28, 2010 ATTEST: Ms. Keys asked that the quote for the awning be included. Mr. Wright said he would rather consider the awning, landscaping, and irrigation as a separate package and have it come back to the Board. Carol Dolan, South Sisters Cafe, said they would do whatever is easiest. Mr. Wright said he was suggesting they wait because they don't have any detail to know what they are approving. Ms. Dolan said they would be happy to submit plans to the Committee. Ms. Coy withdrew her SECOND. Mr. Wright withdrew his MOTION. MOTION by Ms. Coy to approve the Maxwell Plumbing sign and expect a resubmitted application from the Southern Sisters Cafe. There was no second to this motion. The City Attorney suggested approving the project in phases. MOTION by Mr. Wright and SECOND by Ms. Coy to approve the signage as phase I and consider the awning, landscaping, and irrigation as phase II for Southern Sisters Cafe. Results of the roll call: AYES: Gillmor, Coy, Wolff, Wright NAYS: None Motion carried 4 -0. MOTION Wright and SECOND by Ms. Coy to approve reimbursement up to 80% not to exceed $15,000 to Maxwell Plumbing's application. Result of the roll call: AYES: Coy, Wolff, Wright, Gillmor NAYS: None Motion carried 4 -0. Ms. Coy noted the new Jerry Smith Tile sign is a show stopper especially at night and thanked the Committee and staff for their work with reviewing the applications. 6. Being no further business, Mayor Gillmor adjourned the CRA meeting at 6:17 p.m. Approved at the CRA meeting. Richard H. Gillmor, Mayor Sally A. Maio, MMC City Clerk 3 Subject: US 1 Bump -Out Project A my for Submittal by: Agenda No. Department Origin: City Attorney: City Manager City Clerk: Date Submitted: 5 MAY 10 j 1 ner, City Manager Ex ibits: EXPENDITURE REQUIRED: $0 At This Time AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A o?IY of suB A S Ti HOME OF PELICAN ISLAND CRA AGENDA TRANSMITTAL SUMMARY Enclosed for your review and direction is the updated report from Schulke, Bittle and Stoddard regarding construction of bump -outs along the US 1 corridor. The SBS proposal creates a typical bump -out that is 33' long and 4.5' wide, with (1) two trees; (2) ground cover; and, (3) brick pavers on the ends. Each bump -out contains irrigation. At this time, irrigation costs are unknown and create the biggest variable in estimating projects costs. As such, two estimates have been created. The first estimate is for construction of one bump -out estimated at $18,000. The second estimate takes into account economies of scale for completing construction of approximately 24 bump -outs at $248,346. In presenting this item to the CRA, specifically two items require direction from the Board. First, does the design meeting the Board's expectations? Second, how many and in what locations should bump -outs be constructed? RECOMMENDED ACTION Consider discussion points provided and direct staff accordingly.