Loading...
09222010CRA Agenda1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES 3 -9 A. July 28, 2010 Meeting 11 -14 B. August 11, 2010 Meeting 5. NEW BUSINESS 6. ADJOURN OTYOF HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) AGENDA WEDNESDAY, SEPTEMBER 22, 2010 5:30 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL A. Public Hearing and Adoption of the FY 2010/2011 Community Redevelopment Budget 15 -22 (Admin. Services Transmittal, Display Ad, CRA Resolution 10 -01) City Manager Overview ii. Public Comment iii. Adopt CRA Resolution 10 -01 A RESOLUTION OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CM'OF HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, JULY 28, 2010 4:00 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. Mayor Gillmor called the CRA meeting to order at 4:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Mayor Richard H. Gillmor Vice -Mayor Jim Hill Council Member Andrea Coy Council Member Don Wright City Council Absent: Council Member Eugene Wolff (excused) Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall Police Chief, Michelle Morris Police Captain, Robert Lockhart MIS Senior Systems Analyst, Rob Messersmith 4. APPROVAL OF MINUTES June 9, 2010 Meeting 5. NEW BUSINESS MOTION by Ms. Coy and SECOND by Mr. Hill to approve the June 9 2010 minutes passed on a voice vote of 4 -0. A. Master Plan Capital Improvements Projects Prioritization (City Manager Transmittal) Brandon Schaad, Outlier Planning Group, gave a PowerPoint presentation summarizing the projects recently ranked at the previous meeting (see presentation attached). The City Manager requested feedback on the submitted projects. Mr. Wright suggested adding public comment, and Mayor Gillmor recommended taking comment before Council deliberation. Community Redevelopment Agency Meeting July 28, 2010 Page Two Public Comment Sal Neglia, Sebastian, recommended keeping away from the Archie Smith fish house project because of the cost and maintenance. Mr. Wright asked him what Council should do with this property, and Mr. Neglia responded the County should improve the property as was planned, and though he was not against the project, it should not be done by the City. Mr. Hill said everything in the presentation was outline as Council directed. He asked if there are funds outside of utilizing CRA funds to improve Cleveland and Coolidge Streets. The City Manager replied there were other ways, and explained that even though paving of these streets was at the bottom of Council's priority list, everyone agrees it is a priority, that the $300,000 for approximately 3 miles of streets was a rough estimate based on current asphalt paving costs. He said the way to shift the project out of CRA is to increase the local option gas tax funds, which would require us to increase our tax rate to generate monies or by making transfers from other general fund balances to support the improvement. Mr. Hill said he was asking because Council recently approved a resurfacing plan which did not include these two roads because they were to be included in the CRA, and now we are looking at the CRA and they are not in here. The City Manager said they are broken down in three ways: Cavcorp which makes certain improvements, paving of streets which makes certain improvements and Coolidge/ Cleveland projects which includes on- street parking. Mr. Hill asked where that is noted in the CIP budget. The City Manager explained the financial pattern in the CRA allows us to do a couple of big projects, intertwine some small improvements; and if you get above a $250,000 project that is a big project so he tried to prioritize gateway, Archie Smith Fish House, gateways, Cavcorp, waterfront improvements first and then by the time you get to FY12/13/14 the fund balances are starting to diminish. He said what he is recommending is taking those streets out and listing them as "paving" and use local option gas tax funds. Mr. Hill asked if, where it shows in FY12 "parking improvements projects/$250,000 other funds or Archie Smith would that be considered doing those roads. The City Manager said yes, you could do Cavcorp, you could pave roads or you could do Archie Smith. Ms. Coy asked if that included modifications for on street parking at that date and time, because we don't want to rush and pave it. The City Manager said staff didn't have specificity on the improvement and was trying to set aside a block of money to plan what those improvements are going to be. Mr. Wright said we do not have adequate parking in the district for business growth and all of the different public uses, so we are lucky that all of these forces came together and we can take a comprehensive approach to substantially increase parking in the district to allow more access to the public. He asked if the cost for a parking study had been determined. 2 Community Redevelopment Agency Meeting July 28, 2010 Page Three DRAFT Mr. Hill said that is why he was asking questions, because those things are not necessarily in here, and we are going to have discussion about the Archie Smith Fish House which may be another liability without funding, and he wanted to make sure the paving of streets is absolutely in the plan. Ms. Coy noted the parking study is in FY 11, and Mr. Hill said that absolutely needs to be done so we are not going along haphazardly and throwing parking spaces out there. Mr. Wright said he thought if we had that parking study done, it would help us evaluate it better and provide some direction to the City Manager, and did not think it would cost us more than $15,000 to $20,000. The City Manager noted it was listed at $30,000, based on a recent Vero Beach study. Mayor Gillmor asked Joe Schulke, who is a professional engineer and Sebastian resident, if Coolidge and Cleveland Streets could be included in a Cavcorp master plan. Mr. Schulke said that could absolutely be done in steps, with the first phase being stormwater permitting for the whole project. Ms. Coy added that not all of the 3.5 miles of streets listed need to be paved at one time, and perhaps street paving can be moved up one year. Mr. Hill said the only issue with that would be the parking study has to come before that. The City Manager reminded Council for FY 10 when starting to plan for Cavcorp, there was an allocation for $750,000, and of that $400,000 was from CRA, $250,000 from DST, and $100,000 from recreation impact fees. He said what this chart doesn't show is that there is a residual $350,000 remaining and some of these projects would be qualifying projects to take from recreational impact fees, potentially $100,000 could be used for Hurricane Harbor, which would bring money back into CRA which could be used for Cleveland and Coolidge, however he said what staff needs to hear from Council is what specific projects Council wants to do but he did not want to jump the gun because of how it was ranked. He asked them to feel free to tell him what they want done and when. Mr. Wright suggested Council discuss it and come back for a consensus. Mr. Hill said the parking study coming before the paving is critical, noting the study is listed in FY 11. The City Manager said potentially we could begin the RFP process for the study now, with funding in FY 11 and complete it by November. Mr. Hill said then what the City Manager was saying was, that without touching anything on here, we can add $300,000 for street paving and parking. The City Manager responded that was true as long as they were willing to push back the gateway project. Mr. Wright said he thought we were pushing back the Cavcorp property. Mr. Hill then asked, what was the $300,000 that the City Manager just mentioned was hanging out there. Community Redevelopment Agency Meeting July 28, 2010 Page Four The City Manager said it was DST and recreation impact fees and he cannot pave streets with either of those funds, but he can build parking lots with DST funds, and he can use recreation impact fees for Hurricane Harbor improvements. Mr. Wright clarified then that the City Manager needs direction from Council to reassign those funds. Ms. Coy suggested Council could push gateways up so they could use those monies next year for parking. The City Manager said you can take the $100,000 recreation impact fee money and spend that on Cleveland and Coolidge, and then you can use local option gas tax to do the street paving. Mr. Wright suggested grouping the gateway and uniform signage together in the study which would have put that first instead of third on the priority list. He then noted a cut in the billboard item by $20,000, which he thought was a good idea, but recommended offering the business community the opportunity to share advertising costs on the billboards and highlight those businesses on the billboards, which would better utilize the money and might bring more people to the community. Ms. Coy said though he presents an interesting idea, she did not think the billboards worked, the only one that looks decent is the one in Titusville, the others are dumpy and they need to be lit at night. She said she did not know if we could raise enough money through partnerships, noting businesses are hurting right now. She said she would like to scratch billboards, and perhaps look at it again down the road. Mr. Hill said he was not sure whether they were working or not, and questioned the cost of the Titusville sign. He asked what the evidence was that the billboards were not working. Ms. Coy said people mention the sign in Titusville but not the others. She said the Chamber keeps statistics, and Mayor Gillmor said he had contacted them and they have received 150 hits since February to gosebastian.com, though he did not know how we can quantify that. The City Manager said the intent of the $20,000 in the CIP was to keep one sign. After further discussion, it was the consensus of Council that the Titusville sign was the best of the signs, and were in agreement with keeping that amount. Mr. Wright again suggested giving businesses an opportunity to participate in the cost. Mr. Hill said he would not be opposed to that but it would have to come to CRA for review. Ms. Coy said she would listen, and Mayor Gillmor said it would be hard to determine what businesses would be included. Mr. Wright noted we are going to be looking at the LDRs in regard to parking and it is important that we look at additional parking in the district, noted the underground utilities did not get a lot of play, that Council should go ahead and shift money around as they identify certain things they can do that are higher priorities than others. He said there are no Parks and Recreation Committee projects that are more critical than the Hurricane Harbor project, and that street improvements need to be done. Mayor Gillmor said the $535,119 allotted for the waterfront programs needs to stay in there, along with the renovations to get the leaseholds. Mr. Wright suggested waiting to see who the tenants will be before some of the renovations are done so the building fits the tenants. The City Manager said in accordance with the FLS lease, if Council approves 4 Community Redevelopment Agency Meeting July 28, 2010 Page Five DRAFT it, there are improvements that must be done to make the building marketable in the amount of $150,000 to $200,000. Mr. Wright said he agreed with the budget, but suggested items such as a/c ductwork and paint could be contingent upon the tenant. Mayor Gillmor asked if all agreed we could wiggle in the parking study, and Mr. Hill noted that this October is FY 11 and the money doesn't need to be spent until then. Mayor Gillmor confirmed then that all members were good on FY10 budget. For the FY11 there was agreement that one billboard stays which takes $20,000 down to $15,000 and maybe less with a co -op agreement, the parking study is in there, and then asked the others about the landscaping /gateway item. Ms. Coy noted the gateway presentation is not planned until two weeks for now so it makes it tough. Mr. Hill said we could shift $300,000 into the FY 11 budget for parking without pulling anything out, and Mr. Wright agreed we should be moving that amount into the budget for parking improvements, leave the gateways in there and if we are uncomfortable with the presentation or if it is less expensive we save some money. Mayor Gillmor said then we would move parking improvements from FY 12 to FY 11, and Mr. Hill said not necessarily, rather it would simply increase the FY 11 by $300,000 for a total of $790,727 and leave FY 12 the same, because we are going to be using DST funds for the waterfront and shift funds that were already in place for the Cavcorp property for parking. For FY 12, Mr. Wright noted that the focus would go back to Cavcorp. The City Manager concurred and said if you shift some monies around it might also get you some asphalt paving and maybe we skip the presidential streets or you throw some bucks at it. Mr. Wright said that line can be renamed Cavcorp instead of parking improvements. Everyone agreed the rest of it is good. Mr. Hill asked everyone what they want to do with Archie Smith. Ms. Coy asked to leave it, noting the City Manager had spoken to IRC staff. She said about six months ago, the County said they were interested in using a significant portion of the left over $300,000 Land Acquisition Committee money toward Archie Smith to meet their obligations. Mr. Wright asked if we were going to talk about the Archie Smith House now or wait until the Council meeting. It was decided to address it during this meeting. The City Manager reiterated Council's priorities to amend the master plan to be: the working waterfront parking improvements /study advertise Sebastian gateway improvements historic preservation He initially mentioned utilities, but it was scratched from the list. 5 Community Redevelopment Agency Meeting July 28, 2010 Page Six He said he will have the items bulleted and the numbers shifted for the upcoming CIP meeting. Ms. Coy said it is time for this Council to ask questions and push the County Commission to move on the Archie Smith Fish House. Mr. Wright said if you read details of the County's management plan for the Archie Smith Fish House, they have not lived up to any of the commitments they made in the grant application, which provide that within one year they conduct engineering, architectural consulting studies, historic building analysis, preservation design, along with an updated stewardship report. He said there is a substantial amount of money they are required to spend that they have not spent, and he agreed the City should not be left with this, however, unless the City gets a hold of it nothing will ever happen. Mr. Wright suggested maybe cooperating or putting pressure on the County and having the Working Waterfront Committee start looking at this and figuring out what they can get from the County. He said the cost of what the County was supposed to do could be $300,000 to $400,000, and that should be turned over to contract for the work that needs to be done there. He said we need to work with the County to get something done without assuming all of the financial responsibilities. John Conway, Chairman, Working Waterfront Committee, said staff brought the Archie Smith idea to the Committee and the Committee voted unanimously to take on the project to give Council a recommendation. Sal Neglia said he spoke to some of the Commissioners and the City Manager spoke to Bob Keating and they offered a 99 year lease but did not want to put any money into it. Mr. Wright said that would not be acceptable because they have an obligation to the State. The City Manager explained the County didn't get State money to purchase Archie Smith; they used Land Acquisition monies and hoped to reimburse themselves with State monies but it never came through. He said he cannot speak for the County but said from his discussions with their staff, they feel they are a bit overextended in some of the ways they spent their Land Acquisition money, and some of the ways they have to make improvements, noting they have $300,000 left to get things done and are feeling the pinch and are more than happy to do the lease with us. He said he did not think the pressure to make the improvements is going to come from the State, but the hammer will be political and their commitment made when they purchased the property. Mr. Wright questioned whether it might be possible to get grants for the improvements. Mr. Hill agreed with Mr. Wright, said the purchase was approved and paid for by the County residents to protect and preserve the historical property, approved by the Land Acquisition Committee and the County Commission and it needs to be pushed that way. He said the City should not take ownership, but potentially in the future partner with the County in seeking grants. He said in the meantime, there are code violations that the City can approach the County with. The City Manager confirmed City codes need to be maintained. 6 Community Redevelopment Agency Meeting July 28, 2010 Page Seven Richard H. Gillmor, Mayor ATTEST: Ms. Coy said there is a company that might be interested in working on the property called AlgaGen, LLC, noting they are looking for a site with access to deep water to produce edible algae. (See info attached) Mr. Hill reiterated that there is consensus to have the Working Waterfront Committee look for ways to improve the property and have staff look at potential code violations. Mayor Gillmor asked for a report as to the code violations. The City Manager suggested drafting a resolution encouraging the County to move on this; Ms. Coy suggested the Mayor could read resolution at the next County Commission meeting for emphasis; and Mr. Hill suggested adding that the City is willing to partner in looking for grants for the improvements for the fish house. 6. Being no further business, Mayor Gillmor adjourned the CRA meeting at 5:17 p.m. Approved at the CRA meeting. Sally A. Maio, MMC City Clerk DRAFT 7 3. ROLL CALL Mayor Richard H. Gillmor Vice -Mayor Jim Hill Council Member Andrea Coy Council Member Eugene Wolff Council Member Don Wright 4. APPROVAL OF MINUTES None 5. NEW BUSINESS CHY OF HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, AUGUST 11, 2010 5:00 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. Mayor Gillmor called the Community Redevelopment Agency Meeting to order at 5:00 p.m. 2. The Pledge of Allegiance was recited. Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall Police Captain, Mike Beyer Police Captain, Robert Lockhart MIS Senior Systems Analyst, Barbara Brooke -Reese DRAFT A. Gateways i. Presentation Frank Watanabe, P.E., Neel- Schaffer, Inc. Frank Watanabe, P.E., Neel- Schaffer, Inc. gave a PowerPoint presentation of possible gateway concepts for the US 1 and Indian River Drive corridors (see attached). In response to Ms. Coy, Mr. Watanabe said the logo is actually colored asphalt imbedded into the roadway that will fade with time as the roadway material breaks down but may last as long as the asphalt, possibly up to ten years. Community Redevelopment District August 11, 2010 Page Two Mr. Hill said he had some comments to make but would like to hear from the public. Mr. Wolff said he thought Mr. Watanabe's idea of critical mass, repeating a design across the roadway where possible, was a good themed idea and worth exploring, and favored the idea of textured pavement across the roadway areas. Mr. Wright suggested enhancing or modifying the existing City signs instead of replacing them. Mr. Watanabe answered that the existing signs can be saved and modified. Mr. Wright asked how streetscaping could be achieved where there is no room to install anything such as on Indian River Drive or where there is no publicly owned property. Mr. Watanabe said you can use the sides of the roadway, co -share lands to create critical mass and work with FDOT to install higher landscaping as allowed. Mr. Wolff said the stone monuments such as the one in Vero Beach and in south Florida are nice but do not represent Sebastian, but the designs provided by Mr. Watanabe replicates Sebastian, and thought the trailblazer signs were a great idea and inexpensive. Mr. Hill discussed trailblazers signs he had recently seen in a small South Carolina town which made him want to explore the area. He said it would be insane for the City to replace the City signs that we spent thousands on only nine to ten years ago which contain important wording of historic value to Sebastian. He said he also liked the crosswalks and landscaping. Mayor Gillmor agreed the signs we have are wonderful, and noted if we installed new signs they may have to be moved if we change our City borders. ii. Public Input John Peters presented photographs showing 22 signs in the vicinity that say "Keep Off the Median an overabundance of poles and colored sprayed markings on Indian River Drive indicating location of County utilities infrastructure, and no parking signs. He submitted the photos for the record to the Clerk. He said he had spoken to Ernie Olsen with Indian River County Utilities who told him they may have gone a little overboard putting in poles. He then said he had contacted agencies such as Citizens for Scenic Florida, Florida Highway Beautification Council, Indian River Lagoon Scenic Byway, KIRB, and Commissioner Joe Flescher who knew nothing about the proliferation of signs and poles. He said he loved this place but did not understand the need for so many signs, citing the 510 causeway which went from 72 signs to 32. The City Manager said the poles are utility markers placed by Indian River County. Donna Keyes said she would volunteer to work with a member of staff and a member of City Council to look into these signs and would follow up with the County. Lisanne Robinson said there are "no parking" signs everywhere, said she did not see brick pavers near the parks but did see them at the Main Street intersection where people walk. 2 Community Redevelopment District August 11, 2010 Page Three She suggested stamped parking areas on US 1, and said she had concepts she would share with staff. She recommended looking at the district as a whole which will bring in business and people. Damien Gilliams said he had missed the past few meetings and Council had raised the millage while he was away, and asked why we are using CRA funds for individuals in the community and why we do not go out for bid. Mr. Hill called a point of order and said we are talking about gateways. Mr. Gilliams said this is connected and Ms. Coy asked that he be required to stick to topic. Mr. Gilliams asked how much money was allocated in the budget for gateways when roads in the district need repair, noting we are taking DST funds to fix roads. Mayor Gillmor said not a dime is set aside yet. Mr. Gilliams said the City Manager is shifting funds around, and Mayor Gillmor said Council allocates funds not staff. Mr. Gilliams said he did not want taxes raised for gateways, and before they construct gateways they should pave roads, and suggested getting rid of the occupational license tax. Mr. Hill pointed out that Council instructed the City Manager to proceed with a parking study and immediately thereafter go after funding to repair the streets. Mr. Wolff said he had a question for Mr. Gilliams. DRAFT Ms. Coy said this is not a place for campaigning. Mr. Wolff asked where the newspaper got the idea we are going to spend $300,000 on gateways, and the City Manager said they got it from him in his attempt to create a gateway budget based on engineering estimates and the problem is that we don't know the parameters of what they are trying to accomplish and he is trying to plan in the public forum and folks should know these are estimated numbers. He said the $250,000 number is an estimate from Neel- Schaffer for landscape, potentially new signs, curb cuts, and embossing; it can be modified at Council direction; and by September 30 we will have a plan for FY2011. Mr. Wolff asked if the advertised number influences the people who bid on the work. The City Manager said it does but we are duty bound to be transparent. Mr. Wright said he hasn't seen any number for this type of work. The City Manager said last year there was $750,000 allocated for Cavcorp and based on the discussions from the last meeting where parking, survey, parking improvements, gateways and others were prioritized, he tried to express that all of those could be done at once. 3 Community Redevelopment District August 11, 2010 Page Four Approved at the iii. Council Discussion Mayor Gillmor said the current signage is good. Mr. Hill said there isn't a lot of difference with the proposed signs, he said moving the US 1 sign closer to the park with landscaping, using trailblazer signs will make a huge difference that won't cost $350,000. He asked for the real numbers for the items and he said it is a disservice for Council to act as the CRA when there are people wiling to find solutions for the problems in the District and he requested that be on an agenda soon. Mr. Wolff agreed the enhancement of existing signs could be done on a modest scale, textured paving can help identify parking, but cautioned on defining the district's boundaries as the City will grow. He said he didn't agree with turning the CRA over to Ms. Robinson. Mr. Hill clarified that he did not identify any person and he would look forward to the discussion at a Council meeting. Ms. Coy said she also looked forward to discussing the makeup of the board as she is also against turning the board over to appointed citizens. Ms. Coy recounted the following four enhancements: 1 Directional signs 2 Keep the existing signs but do better with the bases, add flowers, add a better sign at Riverview Park 3 Additional pavers for crosswalks and parking 4 Consistent landscaping plan In response to Ms. Coy's directional sign cost inquiry, Mr. Watanabe reported they would be about $200. -300. each. Mayor Gillmor suggested having the high school design a sign for the Riverview Park. Ms. Keys reminded Council that the Sebastian Fine Arts and Music Festival has pledged $10,000 to provide artistic directional signs. Mr. Wright agreed with the directional signs; a better riverfront sign; he volunteered to go with Ms. Keys to identify sign clutter along the corridors; agreed that the existing signs need enhanced and liked the curbed bump -out in the renderings. The City Manager said he would come back to the Board with a detailed budget figure with a whittled down DST figure. Damien Gilliams urged the Board to get three proposals from engineering firms. 6. Being no further business, Mayor Gillmor adjourned the CRA meeting at 6:13 p.m. CRA meeting. ATTEST: 4 Subject: Resolution No. 10 -01 Adoption of CRA Budget for Fiscal 2010/2011 Ap ro for Submittal by: 1 Year Agenda No. Department Origin: Administrative Reviewed By: City Attorney: Services 'l �ti City Clerk: .._)12 41 I 1t' er, City Manager Date Submitted: September 16, 2010 For Agenda of: September 22, 2010 Exhibits: Resolution No. 10 -01 EXHIBIT "A" Proposed CRA Budget O D I 5P1-AV A' (I EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A alr a S 8 i HOME OF PELICAN ISLAND mmunit Redevelo Agenc Florida SUMMARY In accordance with Florida Statute 189.418(3), Community Redevelopment Agency (CRA) should adopt a budget by resolution. The proposed budget for Fiscal Year 2010/2011, beginning October 1, 2010 and ending September 30, 2011, is included as EXHIBIT "A" for the CRA Board's consideration. The proposed budget for the CRA is $410,727. The total tax increment revenue is projected to be $298,942. Upon approval, the CRA budget shall be incorporated in the Annual Budget for the City of Sebastian as a Special Revenue Fund. RECOMMENDED ACTION Move to approve Resolution No. 10 -01 adopting the CRA budget for fiscal year 2010/2011. CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY RESOLUTION NO. 10 -01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Sebastian has submitted a budget for the Sebastian Community Redevelopment Agency (CRA) for the Fiscal Year beginning October 1, 2010 and ending September 30, 2011; and WHEREAS, the budget includes the estimated expenditures necessary to carry out the functions of the CRA for the Fiscal Year beginning October 1, 2010, and ending September 30, 2011; and WHEREAS, the budget includes the estimated revenues to be received by the CRA during said period from all sources, including tax increment funding; and WHEREAS, the CRA has examined and carefully considered the proposed budget in a duly assembled meeting. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY: SECTION 1. The City of Sebastian Community Redevelopment Agency does hereby adopt, confirm and approve the budget attached hereto as Exhibit "A" as the budget for the CRA for the Fiscal Year beginning October 1, 2010 and ending September 31, 2011. SECTION 2. The governing board of the CRA does hereby find that: (a) The budget adopted has been prepared in accordance with generally accepted accounting principles; and (b) The estimated revenues to be received by the CRA during the Fiscal Year beginning October 1, 2010, and ending September 30, 2011 from all sources, including tax increment funding, equals the total of appropriations for expenditures and reserves in the budget during said period; and (c) The budget will regulate expenditures of the CRA and no expenditures or contracts for expenditures shall be made except in pursuance of budgeted appropriations; J (d) The budget is adopted in accordance with Section 189.418, Florida Statutes. SECTION 3: In order to effect an orderly year -end closeout of all financial books and records for the CRA, the City of Sebastian City Manager is hereby authorized and directed to increase the corresponding line item appropriations in the budget to the extent of those purchase orders which shall have been issued prior to September 30, 2010, but shall not have been filled prior to that date, and is authorized and directed to pay all such purchase orders upon receipt of the goods or services therein specified from the funds so appropriated. The City of Sebastian City Manager is hereby further authorized and directed to increase the budget appropriations to the extent of any unexpended balances from state, federal or other grants as of the end of business on September 30, 2010, and to the extent of any unexpended balances, whether or not encumbered, outstanding in projects or programs as of the end of business on September 30, 2010 and all such balances shall be appropriated to the corresponding accounts in the same funds in which they were outstanding as of September 30, 2010; and the City Manager shall be authorized to expend such appropriations for the purposes approved by the CRA in connection with such state, federal or other grants, and projects. The City Manager shall, prior to December 31, 2010, report to the CRA all such purchase orders, grants and projects. Corresponding changes in the anticipated revenue accounts are hereby authorized. SECTION 4: The City Manager is hereby authorized and directed to maintain and amend the budget so as to reflect the anticipated revenue and the appropriation of, and expenditure of, all grant funds and bond proceeds committed to, or received by the CRA subsequent to September 30, 2010, and prior to October 1, 2011, in accordance with the directions of the CRA as to the appropriation and expenditure of such grants and bond proceeds as and when received. SECTION 6: The City Manager shall have the authority to transfer appropriations from one line item to another line item of the budget, so long as the total appropriations shall not be increased thereby. Transactions affecting total appropriations, other than those authorized herein in other sections shall require the prior approval of the CRA. Any such transactions are subject to any restrictive statutes or ordinances, including those authorizing the issuance of any outstanding bonds. SECTION 7. This Resolution shall become effective October 1, 2010. The foregoing Resolution was moved for adoption by CRA Board member The motion was seconded by CRA Board member and, upon being put into a vote, the vote was as follows: Richard H. Gillmor, Chairman Jim Hill Andrea B. Coy Don Wright Eugene Wolff The CRA Chairman thereupon declared this Resolution duly passed and adopted this 22 day of September, 2010 ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: Richard H. Gillmor, Chairman Approved as to form and legality for the reliance by the City of Sebastian only: Robert Ginsburg, City Attorney �9 Account Number Description FY06 /07 Actual FY07 /08 Actual FY08 /09 Actual Amended FY09 /10 Budget FY09 /10 Projected FY 10/11 Adopted Budget TAXES 338200 Tax Increment Revenue Sebastian 282,546 250,499 273,888 228,326 223,426 155,427 r 338200 Tax Increment Revenue Indian River Cty 270,195 252,885 251,236 209,442 206,304 143,515 r TOTAL TAXES 552,741 503,384 525,124 437,768 429,730 298,942 MISCEI.IANEOUS REVENUE r 361100 Interest Income 33,210 5,454 288 1,767 1,767 440 r 361105 SBA Interest Earnings 0 5,436 1,702 1,000 1,000 1,000 369900 Other Miscellaneous Revenue 0 75 0 0 0 0 r r r r TOTALMISCFLLANEOUS REVENUE 33,210 10,965 1,990 2,767 2,767 1,440 NON REVENUE SOURCES r 381330 Transfer from Capital Project Fund 330 0 0 668,590 0 0 0 389991 Fund Balance Carried Forward 319,551 339,562 0 706,787 307,924 110,345 r TOTAL NON REVENUE SOURCES 319,551 339,562 668,590 706,787 307,924 110,345 r r r r r r TOTALRIVFRFRONTRFDEVFLOPMENT 905,502 853,911 1,195,704 1,147,322 740,421 410,727 EXHIBIT "A" RESOLUTION NO. 10 -01 2010/2011 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. All revenues and expenditures related to the City's Community Redevelopment Agency are included in this fund. A transfer is made to General Fund to offset the additional costs of providing enhanced maintenance of parks and medians within this area. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Page 1 of 2 Account Number Description FY06 /07 Actual r FY07 /08 r Actual r FY08 /09 r Actual Amended r FY09 /10 Budget r FY 09/10 Projected r FY 10/11 Adopted Budget OPERATING EXPENDITURES 533100 Professional Services 5,000 18,400 9,425 5,000 7,000 7,000 533201 Admin Svcs Provided by the GE 36,575 12,826 13,202 13,202 12,584 12,584 r 533400 Other Contractual Services 3,000 0 63,200 40,000 40,000 15,000 r 534120 Postage 0 0 35 0 0 0 534315 Public Lighting 14,023 13,743 14,728 14,000 14,850 14,850 534320 Water and Sewer 0 0 297 200 0 0 r 534686 R&M -Park Facilities 0 0 3,849 4,000 2,400 2,500 r 534830 Special Events Expense 18,160 26,798 37,184 31,600 36,468 36,468 534920 Legal Ads 78 1,469 0 0 100 100 r 535200 Departmental Supplies 1,188 962 1,892 1,500 1,000 1,000 r 5 35410 Dues Memberships 695 870 670 900 900 1,225 TOTAL OPERATING EXPENDITURES r 78,719 r 75,068 r 144,482 r 110,402 r 115,302 r 90,727 CAPITAL OUTLAY AND PROJECTS 606100 Land 394,999 0 0 535,520 535,119 0 606310 Improvements Other Than Building 1,500 0 0 5,000 0 0 606400 Equipment 99,524 0 0 0 0 0 606900 Infrastructure Yacht Club 29,207 0 0 0 0 0 606900 Infrastructure Indian River Drive 84,592 0 0 0 0 0 606990 Infrastructure Engineering 0 106,249 0 0 0 0 TOTAL CAPITAL OUTLAY AND PROJECTS 609,822 r 106,249 r 0 r 540,520 r 535,119 r 0 GRANTS AND AIDS r 820100 Facade /Sign Improvement Program 1,560 38,033 22,988 30,000 30,000 30,000 TOTAL GRANTS AND AIDS 1,560 38,033 22,988 30,000 30,000 30,000 NON OPERATING r 909100 Interfund Trfr to General Fund 001 0 0 60,000 60,000 60,000 60,000 r 909132 Interfund Trfr to C1P Fund 320 0 15,000 0 8,778 0 230,000 909133 Interfund Trfr to CIP Fund 330 215,401 619,561 0 397,622 0 0 909990 Unappropriated 0 0 968,234 0 0 0 TOTALNON- OPERATING r 215,401 634,561 1,028,234 466,400 r 60,000 r 290,000 TOTAL RIVERFRONTREDEVFLOPMFNT 905,502 853,911 1,195,704 r 1,147,322 r 740,421 r 410,727 EXHIBIT "A" RESOLUTION NO. 10 -01 2010/2011 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Page 2 of 2 IR TUESDAY, SEPTEMBER 14 2010 SCRIPPS TREASURE COAST NEWSPAPERS PUBLIC' NOTI CITY OF SEBAST COMMUNITY REDEV AG PUBLIC HEARING IEDNE SEPTEMB 22, 201 5 30 PM C ITY COUNCIL CHAMBERS 1225 MAIN STREET, SFBASTIANH FLORIDA (CRA The Sebastin a CRA, wll conduct a public hearing fr o adoption of the FY "CRA budget b' CRA F esolutipr No 2010 01, at 5:30 pm or U�I :.'edn sday, 5 terrmber, 22nd 2010..iri the City Council Chambers; City Hall 1225 Main Stre •et Sabastlarr Florida An person who'decides to app eal any decision made by the C RA wi t h res'pe'ct t any matter cdh icigred'at thi hearing` will need a rec of the' p and may.' nee t ;e tha t v `ecord bf the p ro c eedr ng s'is m ade wh record i t i and e� V t den c e upon wh appeal is to 15e-heard (286010 F co n ip liac�c e T wrth the. Amendan w D lsS Act (ADA7 ,anyorte who nee s aocomrimodatron for ith: this meeti should contact the citysADA coordinato at r 589 5330 at le a st`48 hours in a dvance of this meeting By'Sally Ma 10 City Clerk Publish Tuesday, September j4; `2010