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HomeMy WebLinkAbout03232011CRA AgendaCITY OF HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) AGENDA WEDNESDAY, MARCH 23, 2011 5:30 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 3 -5 4. APPROVAL OF MINUTES October 13, 2011 5. NEW BUSINESS 7 -27 A. Fiscal Year 2010 CRA Annual Report in Accordance with 163.356 (3) (C) Florida Statutes Accept and Forward to City Council (Administrative Services Transmittal, FS 163.356 (3)(c), Report) 29 -47 B. Facade, Sign and Landscape Grant Awards (GMD Transmittal, Applications) 6. ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F. S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. 5. NEW BUSINESS an OF HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, OCTOBER 13, 2010 5:45 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. Mayor Gillmor called the CRA meeting to order at 5:45 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Richard H. Gillmor Vice -Mayor Jim Hill Council Member Andrea Coy Council Member Eugene Wolff Council Member Don Wright Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Growth Management Director, Rebecca Grohall MIS Systems Analyst, Rob Messersmith 3 -4 4. APPROVAL OF MINUTES September 22, 2010 MOTION by Ms. Coy and SECOND by Mr. Wright to approve the September 22, 2010 minutes passed with a unanimous voice vote. 5-69 A. Riverfront Parking Study RFP Contract Award to Outlier Planning (GMD Transmittal, Agreement, Exhibit A) The Growth Management Director said staff was recommended the award be given to Outlier Planning noting the additional items that Outlier Planning was willing to provide. In response to Mayor Gillmor's question as to how many bids were received, the Growth Management Director said there were 13 and the ranking could be found on circle page 6. In response to Mr. Wolff, the Growth Management Director said Mr. Schaad's qualifications were included on circle page 32. Mr. Hill said the transmittal is a good explanation why Council should pick Outlier, and he was pleased with Outlier's pro- active approach for what they have done with the City. Community Redevelopment Agency October 13, 2010 Page Two Mr. Wright noted commerce is not included on the stakeholder interviews on circle page 15. The Growth Management Director said the Chamber of Commerce's contacts were given to Mr. Schaad earlier in the day and it is one of the contacts on his list. Mr. Wolff said it would be nice for them to reach out to all the businesses in Sebastian to get feedback, noting the same half of dozen of business owners have attended the meetings for the past four years. The Growth Management Director said they put together a mailing list of the CRA businesses and they could send out a mailer to them or a web based survey. Mayor Gillmor noted the Chamber does a first Friday breakfast that Mr. Schaad could attend to catch 15 -20 business owners. Mr. Wright said the monthly luncheon might be better. In response to Mr. Wright confirming there would be a website, the Growth Management Director said the website would provide an opportunity to leave comment to the planners. Ms. Coy suggested a business forum to catch the businesses that may not be able to participate in Chamber activities. MOTION by Ms. Coy and SECOND by Mayor Gillmor to award the CRA parking study contract to Outlier Planning. Mr. Wolff said the reason he asked Mr. Schaad's background is Mr. Miller's depth with traffic studies on circle page 46; he is not a big fan of Ft. Lauderdale, but he cited the Ft. Lauderdale studies completed by Mr. Miller; and he begged Outlier tailor the study to Indian River County and not Ft. Lauderdale. The City Manager replied in the spirit of full disclosure, Outlier was $10 K higher, but the lower companies did not have the experience with parking studies, the Walker proposal was open in price and the Selection Committee thought we would see change orders; the Land Design Innovation had an Orlando flair also with an open price so the Committee felt Outlier Planning was the right group and they would definitely watch the study. Public Comment Damien Gilliams said when this is done, it is still a supply and demand report with parking, and if the Department did the site plans properly there wouldn't have a parking problem, the money should be taken out of their checks to pay for the study. He urged Council to stop, think, fix the survey in -house and put employees to work before they get laid off. Ms. Coy asked the City Manager if there was a qualified staff member to do a traffic management study. The City Manager said there really wasn't and they need to farm out the study to get a good focus. Community Redevelopment Agency October 13, 2010 Page Three Ms. Coy clarified it is a `future needs' study to go with the comp plan, with a lot of statistics, and traffic management. The City Manager replied it was and noted Council has been trying to slow down and ensure the capital improvement projects are the right ones by hiring a consultant to help rank the projects, address onerous two -way regulations by requesting the study which will take a look at what we need /what we got, so future monies will be spent on the right thing. He also explained the study would come from the redevelopment fund with a contribution from the general fund, which primes the pump for new investment to increase assessed value which increases the taxable value for the general fund. David DeVirgilio, 113 Pelican Island Place, asked if a parking study was done for the Main Street project; would that have been a more appropriate time to do the study; and how much is in CRA fund. The City Manager replied that it could have been done, but he didn't think it would have changed the concept of the project and this study will identifies, pinpoints, and put on the record what Council wants to do with future money. The City Manager said the CRA fund has about $350,000 for FY2011. In response to Mr. DeVirgilio, the City Manager said the $200,000 recently allotted for the working waterfront came out of the CRA FY2011 along with the parking study. The City Manager said there is $300,000 coming in with $68,000 for operational and various projects, $30,000 for the parking study, $200,000 for renovations. Mr. DeVirgilio asked if there is any money left in the CRA. Mr. Hill said the capital improvement budget will show what will be spent and what projects are coming up. Joe Scozzari, Sebastian, said this is all speculation, the City is hoping to earn money, and in today's time is not really the time to speculate. He said this is going to end up costing a whole lot more, because this is for Working Waterfront and should be combined into the money the City is giving Charlie Sembler. Mayor Gillmor pointed out there was a good chance that this area would not have been looked at if a parking study was done for the Main Street improvements. Result of roll call: AYES: Gillmor, Hill, Coy, Wolff, Wright NAYS: None Passed 5 -0. 6. Being no further business, Mayor Gillmor adjourned the CRA meeting at 6:19 p.m. Approved at the March 23, 2011 CRA meeting. ATTEST: Jim Hill, Mayor Sally A. Maio, MMC City Clerk 3 4 Subject: the Fiscal Ap rov IriL Annual Sebastian CRA Report for Year Ending September 30, 2010 for Submittal by: City Manager Agenda No. Department Origin: Administrative Services City Attorney: City Clerk: l 424 Date Submitted: March 15, 2011 For Agenda of: March 23, 2011 Exhibits: Annual Sebastian CRA Report Sebastian Community Redevelopment Agency, Florida Florida Statutes require the Community Redevelopment Agency to file a report of activities to the primary government by March 31 of each year and publish in the newspaper a notice of availability of the report. The annual Sebastian Community Redevelopment Agency report of activities for the fiscal year ending September 30, 2010 was prepared by the Finance Director and is attached for your review. The Annual Report will be formally presented for acceptance by the City Council at the Regular City Council meeting at 6:30 p.m. Following acceptance by the City Council, the City Clerk will publish in the newspaper a notice of the Report's availability. RECOMMENDED ACTION HOME OF PELICAN ISLAND SUMMARY Accept the Annual Sebastian CRA Report and forward it to the City Council. FS 163.356 (3) (c) The governing body of the county or municipality shall designate a chair and vice chair from among the commissioners. An agency may employ an executive director, technical experts, and such other agents and employees, permanent and temporary, as it requires, and determine their qualifications, duties, and compensation. For such legal service as it requires, an agency may employ or retain its own counsel and legal staff. An agency authorized to transact business and exercise powers under this part shall file with the governing body, on or before March 31 of each year, a report of its activities for the preceding fiscal year, which report shall include a complete financial statement setting forth its assets, liabilities, income, and operating expenses as of the end of such fiscal year. At the time of filing the report, the agency shall publish in a newspaper of general circulation in the community a notice to the effect that such report has been filed with the county or municipality and that the report is available for inspection during business hours in the office of the clerk of the city or county commission and in the office of the agency. SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY ANNUAL REPORT Under Chapter 163.356(3)(C) CITY OF HOME OF PELICAN ISLAND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2010 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 64J SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY ANNUAL REPORT TABLE OF CONTENTS Letter of Transmittal i List of Principal Officials ii History 1 Exhibit I Sebastian CRA Boundary Accomplishments 3 FY 2009 Sebastian CRA Activities 3 Tax Increment Revenues 4 Exhibit II Operating Millage Rates in Redevelopment Area 5 Exhibit III Taxable Value in Redevelopment Area 6 Exhibit IV Tax Increment Revenue 7 Financial Statements 8 Balance Sheet 9 Statement of Revenues, Expenditures, and Changes in Fund Balances 10 Budget and Actual 11 0 March 15, 2011 Sebastian Community Redevelopment Agency Board Chairman and Members City of Sebastian, Florida Dear Board Members: We are pleased to submit the Annual Activity Report of the Sebastian Community Redevelopment Agency for the fiscal year ended September 30, 2010. Section 163.356(8)(C), Florida Statutes, requires each CRA to file with its governing body, on or before March 31 each year, a report of its activities for the proceeding fiscal year, which report shall include a complete financial statement setting forth its assets, liabilities, income, and operating expenses as of the end of such fiscal year. In addition to meeting this legal requirement, the report provides additional information concerning the benefits afforded by the agency to other jurisdictions and citizenry in general. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the management of the City. We believe the data, as presented, is accurate in all material respects, and that all disclosures necessary to enable the reader to gain an understanding of the Sebastian CRA's operation and financial activity have been included. Respectfully submitted, Kenneth W. Killgore Finance Director ari OF HOME OF PELICAN ISLAND 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589 -5330 FAX (772) 589 -5570 LIST OF PRINCIPAL OFFICIALS September 30, 2010 Chairman Richard H. Gillmor Board Member Jim Hill Board Member Andrea B. Coy Board Member Eugene Wolff Board Member Don Wright ii History of the Sebastian Community Redevelopment Agency (Sebastian CRA) The Sebastian Community Redevelopment Agency (Sebastian CRA) was created in 1995 by the City of Sebastian City Council under Chapter 163, Part III of the Florida Statutes. The original Sebastian CRA includes an area generally east of the FEC Railroad right -of -way to the eastern City limits. The Sebastian CRA was established to ensure that the downtown and surrounding vicinity would develop with a coherent community vision, and to encourage reinvestment throughout the CRA. The area later was expanded in 2003 to include the Sebastian Boulevard "Triangle" area west of the FEC Railroad right -of -way. The total Sebastian CRA area is 299 acres excluding road rights of -way (Exhibit 1). The governing body of the Sebastian CRA is the Sebastian City Council. The Board is comprised of five (5) members. Under the State Statutes and the City ordinances, the Sebastian CRA has substantial powers and authority within the Sebastian CRA area. These include the power to make and execute contracts, to acquire and dispose property, to approve development plans, to implement a program of voluntary or compulsory rehabilitation of buildings, to mortgage its property, to borrow and invest money, and to apply for and accept grants and contributions. The major funding source for the Sebastian CRA is tax increment revenue. Tax increment revenue is the increase in ad valorem tax attributed to the increase in the assessed value over a `base year" for various jurisdictions in the redevelopment area. The jurisdictions remitting tax increment revenue to the Sebastian CRA are the City of Sebastian and the Indian River County Board of County Commissioners. After the establishment of the Sebastian CRA in 1995, the City established the Redevelopment Trust Fund and the base year for tax increment revenues as well as adopted the 1995 Community Redevelopment Plan. The boundary was later expanded to include the adjacent Sebastian Boulevard "Triangle" area in 2003, and the redevelopment plan was also modified by the Iler Planning Group on behalf of the Sebastian CRA. The 2003 plan basically unifies the 1995 Sebastian CRA boundary and the expansion area as one cohesive CRA, and presents conceptual district recommendations, potential policy amendments, and capital improvements intended to meet the City's redevelopment goals. 1 0 '11 at Areawide Recommendations 1. Retain 2-3 story maximum building height. 2. Modify community design guidelines to reinforce 'Old Florida Fishing Village" design theme. 3. Future study to further address parking needs in the CRA. Capital Improvements 1. Riverview Park improvements. WAN :,...2.110.11r Gateway Treatment 2. Streetscape improvements to 1.1S-1, Riverside Drive, and Sebastian Boulevard (east and westbound). 3. Reconfigure boat trailer parking. iSf ail..1 Boulevard 4. Develop a stannwater park. TrianiTe7CPCS tr *0 iTEIT i-++4 Legend CRA Boundary 1r Redevelopment Plan Summary Map Gateway Treatment Riverside Drive Streetscapes and Pocket Parks Gateway Treatment L-- Main Street Activity Center City of Sebastian CRA sEsiaTIA US 1 Streetscape Enhancenteuts and "Build to Street" Soli. 500 400 000 Riverview Park Activity Center Potential CRA Expansion to fl1 prove iverview Park Accomplishments of the Sebastian Community Redevelopment Agency (Sebastian CRA) Since the establishment of the original Sebastian CRA in 1995, numerous projects have been accomplished. Accomplishments are as follows: Provided annual funding support to festivities such as Riverfront Christmas decorations, Clam Bake festival, fine art festival, concert in the park, and Pelican Island celebration since the year 2000. Completed Riverview Park Phase I, boat dock, landscaping, and shoreline stabilization project in 2001. Developed community redevelopment master plan in 2003. Completed Jackson Street extension, sidewalk, and street light project in 2004. Completed improvements to the Yacht Club. Completed construction on the Indian River Drive /Main Street project. Established a Facade, Sign and Landscaping matching grant program. Received contribution from the Clambake Foundation and provided the balance of funding for the Flag Pole project, which enhanced the view at the western entrance to the CRA area. Designed billboard advertisements and rented billboards on Highway I -95. Contributed $20,000 to a film production about the story of Pelican Island. Constructed information boards at Riverview Park and at the Park at Indian River Drive /Main Street. FY 2010 Sebastian CRA Activities The Sebastian CRA is treated as a special revenue fund of the City. An independent financial audit by an external CPA firm has been accomplished annually to be in compliance with Section 163.387(8), Florida Statutes. An annual budget is also adopted by the Sebastian CRA Board to be in compliance with Section 189.418(3). Major activities and accomplishments of the Sebastian CRA in 2010 included: Provided financial support for the clam bake, concert in the park events and fine art festival. Provided funding for Holiday decorations. Rented one billboard on Highway I -95. Completed construction of information boards. Updated CRA Master Plan. Completed construction on the Yacht Club finger pier project. Provided matching grant funding for purchase of Working Waterfront Properties. Awarded three grants for the facade, sign, and landscape grant program to help business, in the Sebastian CRA district, to improve the aesthetics of their properties and buildings. 3 (L9 Tax Increment Revenue The tax increment revenue is determined annually as 95 percent of the difference between: (a) the amount of ad valorem taxes levied each year by each taxing authority contributing to the Sebastian CRA on taxable real property contained within the redevelopment area, exclusive of the following entities: Florida Inland Navigation District Indian River County Mosquito Control District Indian River County Hospital Maintenance District School District, and associated General Obligation Debt funded by ad valorem taxes Indian River County Land Acquisition Bond General Obligation Debt Emergency Services Dependent Taxing District St. Johns River Water Management District Sebastian Inlet Taxing District and (b) the amount of ad valorem taxes which would have been generated by the rate at which the tax is levied each year by the taxing authority, exclusive of the following entities: Florida Inland Navigation District Indian River County Mosquito Control District Indian River County Hospital Maintenance District School District, and associated General Obligation Debt funded by ad valorem taxes Indian River County Land Acquisition Bond General obligation Debt Emergency Services Dependent Taxing District St. Johns River Water Management District Sebastian Inlet Taxing District upon the total of the assessed value of the taxable real property in the community redevelopment area as shown on the assessment roll used by each taxing authority prior to March 22, 1995, the effective date of the ordinance creating the Redevelopment Trust Fund. Indian River County Board of County Commissioners and the City of Sebastian currently make tax increment payments into the Sebastian CRA Trust Fund. 4 The actual implementation of the tax increment financing was delayed until FY 2001. The City's millage rate has decreased from $5.00 per $1,000 in FY 2001 to $3.3456 per $1,000 in FY 2010. The millage for Indian River County has been decreased from $4.1014 per $1,000 in FY 2001 to $3.0689 per $1,000 in FY 2009. The millage rates from 2001 through 2010 are presented in Exhibit II below. Fiscal Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 10.0000 8.0000 6.0000 4.0000 2.0000 0.0000 Exhibit II Sebastian Community Redevelopemnt Agency Operating Millage Rates in Redevelopment Area Indian River County 4.1014 4.0501 3.8729 3.8377 3.6233 3.5204 3.1914 3.0202 3.0202 3.0892 Total Tax Increment Millage Rate 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Fiscal Year Source: City of Sebastian Administrative Services Department 5 City of Total Sebastian Millage Rate 5.0000 9.1014 4.5904 8.6405 4.5904 8.4633 4.5904 8.4281 4.5904 8.2137 3.9325 7.4529 3.0519 6.2433 2.9917 6.0119 3.3456 6.3658 3.3456 6.4348 The taxable value of real property in the redevelopment area has risen significantly during the same period. In FY 2001 the total taxable value of the redevelopment area was $45.8 million. Compared to FY 2010 total taxable value of $127.7 million, the taxable value of the redevelopment area has increased by 179 Although a 22.28% decrease was experienced in 2008, a 18.97% increase from the 2008 level was experienced for 2009. The taxable values in redevelopment area from 2001 through 2009 are presented in Exhibit III below. Exhibit III Sebastian Community Redevelopemnt Agency Taxable Value in Redevelopment Area Change in Taxable Base Year Incremental Incremental Fiscal Year Value Value Value Value 2001 $45,834,920 $34,959,870 $10,875,050 2002 58,263,740 34,959,870 23,303,870 114.29% 2003 58,844,190 34,959,870 23,884,320 2.49% 2004 66,307,980 34,959,870 31,348,110 31.25% 2005 (1) 78,424,554 41,561,980 36,862,574 17.59% 2006 (1) 89,418,550 41,561,980 47,856,570 29.82% 2007 (1) 134,755,060 41,561,980 93,193,080 94.73% 2008 (1) 113,994,150 41,561,980 72,432,170 22.28% 2009 (1) 127,735,740 41,561,980 86,173,760 18.97% 2010 (1) 111,909,020 41,561,980 70,347,040 18.37% 100.0 80.0 60.0 40.0 20.0 0.0 Taxable Value 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 (1) (1) (1) (1) (1) (1) Fiscal Year (1) The revenues include the triangle area, which was added in the redevelopment area in 2003. Source: City of Sebastian Administrative Services Department 6 Based on the millage rates and the significant increases in taxable values, the tax increment revenue has risen dramatically during the same period. In 2001, the total tax increment revenue was $94,029. In 2010, the tax increment revenue has increased to $430,035 but this is a 22.1% decrease from 2009. The tax increment revenues for the redevelopment area for the Fiscal Year 2001 through 2010 are presented in Exhibit IV below. Indian City River of Fiscal Year County Sebastian Total 2001 $42,373 $51,656 $94,029 2002 89,664 101,625 191,289 2003 87,877 104,157 192,034 2004 114,289 136,705 250,994 2005 (1) 126,886 160,753 287,639 2006 (1) 160,051 178,786 338,837 2007 (1) 282,546 270,195 552,741 2008 (1) 252,885 250,499 503,384 2009 (1) 251,236 273,888 525,124 2010 (1) 206,450 223,585 430,035 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 Exhibit IV Sebastian Community Redevelopemnt Agency Tax Increment Revenue Tax Increment Revenue 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 (1) (1) (1) (1) (1) (1) Fiscal Year (2) The revenues include the triangle area, which was added in the redevelopment area in 2003. Source: City of Sebastian Administrative Services Department 7 Cz Financial Statements The Sebastian CRA is considered a blended component unit of the City and therefore it is included in the City's annual financial audit. In order to meet the requirement of Section 163.387(8), Florida Statutes, which requires the CRA to provide for annual audit of the redevelopment trust fund, the Sebastian CRA has been treated as a major fund of the City. The financial statements included herein are unaudited statements of the Sebastian CRA. Audited statements are included in the City's Comprehensive Annual Financial Report (CAFR) for the fiscal year ending September 30, 2010 and may be obtained in the City Clerk's office 1225 Main Street, Sebastian, Florida or online at http: /www /cityofsebasti an.org. 8 Sebastian Community Redevelopment Agency, Florida Balance Sheet September 30, 2010 Unaudited ASSETS Cash and cash equivalents 408,957 Investments 276,382 Accounts receivable 3,326 Interest receivable 55 Total assets 688,720 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable 6,129 Total liabilities 6,129 Fund balances: Unreserved: Undesignated 682,591 Total fund balance 682,591 Total liabilities and fund balance 688,720 9 Sebastian Community Redevelopment Agency, Florida Statement of Revenues, Expenditures, and Changes in Fund Balances For the Year Ended September 30, 2010 Unaudited REVENUES: Taxes: Property 429,730 Intergovernmental 2,556,872 Investment earnings 3,056 Other revenue 3,781 Total revenues 2,993,439 EXPENDITURES: Current: Economic environment 129,352 Captial outlay 3,096,416 Total expenditures 3,225,768 Excess (deficiency) of revenues over (under) expenditures (232,329) OTHER FINANCING USES: Transfers in 111 Transfers out (69,829) Total other financing uses (69,718) Net changes in fund balance (302,047) Fund balance beginning 984,638 Fund balance ending 682,591 10 REVENUES: Taxes: Property Intergovernmental Investment earnings Other revenue Total revenues Sebastian Community Redevelopment Agency, Florida Schedule of Revenue, Expenditures, and Changes in Fund Balances Budget and Actual For the Year Ended September 30, 2010 Unaudited EXPENDITURES: Current: Economic environment Total expenditures Excess (deficiency) of revenues over (under) expenditures OTHER FINANCING USES Transfers in Transfers out Total other financing (uses) Net changes in fund balances Fund balances beginning Fund balances ending Budget Amounts Original Final 437,768 437,768 2,767 2,767 440,535 440,535 692,638 692,638 692,638 692,638 (252,103) (252,103) (232,329) (69,830) (69,830) (69,830) (69,830) (321,933) (321,933) 984,638 984,638 662,705 662,705 11 Actual Variance with Amounts on Final Budget a Budgetary Positive Basis (Negative) 429,730 2,556,872 3,056 3,781 2,993,439 111 (69,829) (69,718) (302,047) 984,638 (8,038) 2,556,872 289 3,781 2,552,904 3,225,768 (2,533,130) 3,225,768 (2,533,130) 19,774 112 19,886 682,591 19,886 Subject: Approve of Grants in Facade, Landscaping program A 1 rov for Submittal by: Sign and Agenda No. Department Origin: Finance: GM City Attorney: City Clerk: Date Submitted: For: March 23, March 16, 2011 re 'ter, City Manager 2011 CRA meeting Exhibits: backup material EXPENDITURE REQUIRED: $20,000 AMOUNT BUDGETED: $30,000 FY 2010 total $27,236 available APPROPRIATION REQUIRED: $0 CITY OF HOME OF PELICAN ISLAND AGENDA TRANSMITTAL Background: The City created the Fapade, Sign and Landscaping Grant program several years ago and has programmed $180,000 into the grant to help businesses fund improvements to their property. To date, over $150,000 has been granted to assist businesses. 2010/2011 Application cycle: Three applications remain in this grant cycle, pending additional information. This information has been received and the grant committee is recommending these application to the City council for approval. H.A.L.O. 712 Jackson Street Professional Title 1546 US Highway 1 Washington Plaza 1108 -1140 US Highway 1 Washington Plaza 1108 -1140 US Highway #1 The committee recommends approval for the signs from Curt Oxford as shown in the attachment in the amount of 80% of actual costs, in an estimated amount not to exceed $7,500. This sign replaces a pole sign that does not conform to the sign regulations. Professional Title 1546 US Highway 1 The committee recommends approval of a grant for Professional Title for a new monument sign, new awning, lighting for the signage, irrigation and landscaping as shown on the attachment in the amount of 80% of actual costs, not to exceed $7,500. This sign replaces a sign that had been damaged in the hurricanes. HALO Shelter 712 Jackson Street HALO has applied for landscaping improvements along the US 1 side (western side of their location), an irrigation, and a small section of wood fence to replace the chain link fence closet to the building. The landscaping improvements include new sod, additional shrubs for along the fenceline around the sign, and mulch, as well as irrigation for those improvements. HALO had been previously approved for funding in 2006/07 meeting the guidelines that there is at least three years between grants. The committee recommends approval for landscaping improvements, including fence and irrigation, as shown in the amount of 80% of actual costs, in an estimated amount not to exceed $4,000. If the grants recommended tonight are approved by CRA Board, there will be $7,200 left in the program for this year, Staff continues to solicit for applicants. Recommendation: Approval of the following three grants: Approve a grant to reimburse 80% of actual costs, not to exceed $7,500 for Washington Plaza for a new monument sign and removal of the existing non conforming pole sign to be done concurrently with installation of new sign. Approve a grant to reimburse 80% of project costs for new monument sign, landscaping, irrigation and awning not to exceed $7,500 for Professional Title as specified herein. Approve a grant to reimburse 80% of project costs for landscaping, irrigation and fence not to exceed $4,000 for HALO Shelter as specified herein. Fiscal Year/ Awarded to Funds Available Expended 2005/06 $30,000 Buena Vista Eyeland $6,050 2006/07 $30,000 Wendy's $3,251 Prof. Animal World /HALO $15,000 Professional Title* (expired) $0 2007/08, Round 1 $30,000 Keq Shack $5,005 Sebastian Exec. Plaza $4,000 2007/08, Round II Anchor Plaza $7,500 Captain Hiram's $15,000 VFW $6,775 2008/09 $30,000 2009/10 $30,000 Jerry Smith Tile $6,580.80 Seb. Antiques /Consingment $6,388.80 Island Tropical Smoothie $4,744.00 Southern Sisters Phase I $7,500.00 Southern Sisters Phase 11 $7, 500.00 Maxwell Plumbling $14,569.02 20010/11 $30,000 Earl's Hideaway $7,500 Riverfront Chill Grill $7,000 Philipson /920 Plaza $7,500 River Grille $3,500 Kim Ellis Insurance /David H. $4,400 Fountain Plaza $7,500 Squidly Books $5,500 Washington Plaza $7,500 Professional Title $7,500 HALO $5,000 TOTAL FUNDS AVAILABLE TO DATE TOTAL EXPENDED TO DATE $180,000 $172,764 *grants showin in italics are recommended for approval �Z graphic arts 634 High Street, Sebastian, Florida 32958 Ph Fax 772 589 -0040 curtoxford @gmail.com www.curtoxford.com CUSTOMER'S ORDER NO. DEPARTMENT NAME ADDRESS S P Empire Vic's Italian Restaurant 1140 U.S.1 CITY, STATE, ZIP Sebastian, Fl 32958 Phone 772 589 -8989 Patrick772- 321 -1897 Fax PROPOSAL 476647 1 two sided Textured Hard -Coat Foam backdrop monument sign 90 -1/4" wide by 102" tall by 17" thick Additional level powdercoated 1/8" thick aluminum panels Washington Plaza w/ graphic 52"x9-1/2" Vic's Italian Restaurant 88 "x18" Address 33 "x5 -1/2" Directory 47 -1/2 "x75 -1/2" Exterior Washington Plaza w/ graphic and Vic's Italian Restaurant Print overlay White H.P. Vinyl address DATE 02 -03 -11 Patrick &Tony Oliveri DESCRIPTION AMOUNT $12,419.79 tax 795.19 $13,214.98 Installed in concrete to code Price Includes Permit, Engineers seal and installation onto clean prepared site with no obstructions 12 Client Panels instead of 10 Option above or below ground $704.21 plus tax Price does not include lighting (Sign height increases to 119 Individual Tenant Copy additional Cost is approximate. The total accumulated design labor may be more or less than estimated cost. Changes in copy and/or design, function, dient direction or circumstances beyond our control may affect final price. 50 Deposit required with balance upon completion Please make check out to Curt Oxford Woodcarver, Inc. Thank You Dimensional Print Option approx. $375.00 to$675.00* (based on $75.00 per hour) Proposal Approved Date 3. 634 High Street, Sebastian, Florida 32958 Ph Fax 772 589 -0040 curtoxford @gmail.com www.curtoxford.com CUSTOMER'S ORDER NO. DEPARTMENT NAME ADDRESS CITY, STATE, ZIP Sebastian, Fl 32958 Phone 772 589 -8989 Patrick772- 321 -1897 Fax VIMS 121.„a &Apa Ci L� S P Empire Vic's Italian Restaurant 1140 U.S.1 Patrick &Tony Oliveri 1 GTON pL PROPOSAL 476645 DATE 02 -02 -11 REF: INTELLECTUAL PROPERTY RIGHT THIS ART PREPARED EXCLUSIVELY S P EMPIRE MAY NOT BE REPRODUCED WITHOUT WRITTEN PERMISSION FROM CURT OXFORD WOODCARVER, INC. UNLESS PURCHASED 1L,. I S Design Approved Date RECEIVED FEB 1 5 201t City of Sebastian Growth Management Dept. Indian River 6igne, 2/25/1 I TO: PROFESSIONAL TITLE ATTN: JESSICA REF: MONUMENT SIGN INDIAN RIVER SIGNS WILL FABRICATE AND INSTALL THE FOLLOWING. I 60' WIDE x 72" HIGH X 12" DEEP NON-ILLUMINATED FREESTANDING MONUMENT SIGN WITH 'A" DEEP DIMENSIONAL LETTERS LOGO. DOUBLE SIDED EXISTING SIGN STRUCTURE TO BE REMOVED DISCARDED OF. COLORS: TAN SIGN BASE AND SIGN CAP. ROYAL BLUE BACKGROUND TO MATCH NEW AWNING COLOR WHITE COPY, ADDRESS LOGO SIGN COST $5,095.00 SALES TAX 356.65 ENGINEERED DRAWING, PERMIT, STAFF TIME 550.00 TOTAL $6,001.65 TERMS: 50% DEPOSIT BALANCE NET 30 DAYS DELIVERY: APPROX. 5 WEEKS THANK YOU, BOB WEBSTER, INDIAN RIVER SIGNS APPROVED: DATE: PROFESSIONAL TITLE 5240 95th Street, Sebastian, FL 32958 Ph: 772.766.3866 Fax: 772.599.4398 email: indianriversignsg,bellsouth.net website: inclianriversigns.com 6 .p us! I i o 0 Z O m m Z•� 'L7 E m z v 0) 3 z© r m r m o m -1 to O cn (772) -581 -9601 E581.9802 saIestgislandawningcompany.com COMPANY CONTACT AuoRess crrY 1 14 JOB NAME LOCATION tiffa- PHONE JOB PHONE AWNIN GS�E�J ST WIDTH: (e DROP: 7 S PROJECTION: `l FRAME: U FABRIC 4 -7 VALANCE: 14 n. L ek.a, YDGa, I /I'd 222268S :01 (0 DIRECT1oNS MISC Full balance is due upon completion of the Job. [stand Awning Company, Inc. remain* full owner of all work furnished until balance is paid In full, and reserves the right to repossess any, or all, property due to nonpayment of balance. All workmanship Is guaranteed for one year. Deposit is nonrefundable unless other arrangements have been agreed upon and noted on contract prior to contract signing. Interest will bo chargod on all outstanding balances pest 14 days_ Mailing Address: LOO SEbastlan Industrial PlacE Suite IO Sebastian FL 32958 SIGNATURF DATE PRINT NAME BIAS GRAPHIC COLORS: COPY. UNIT COLOR:. i i O PATE FAX zO 20/0 AWNING ,av SCREEN (1) 6 GRAPHICS CEILING fa0 PERMIT TAX V TOTAL 135 DEPOSIT a 3S www.IslandAwningCompany.com Retractable Stationary Awnings, Retractable Doorway Garage Screens 112868S2LL Old 2NIHtJW 2)IIaILSd2S :WO iJ 22:21 0102- 02 -9f1U eeb 22 11 02:28p Shady Grove Nursery I s Shady Grove Nursery, LLC 4611Melrose Lane Sebastian, FL 32958 Name 1 Address Professional Title Cindy Rich 1546 N. 1.1.S.1 Sebastian 1:132958 772 589 7293 P Estimate Date 2/22/2011 Estimate 161 Project Description Qty Cost Total Fox tail Palm triple 8.+ Hex Sehi flings 03 native (to hide lighting) Juniper 1 ground cover (shore juniper) ed sod removal remove dead palm leave on property pricing includes installation c-4 4 !1 N 180.00 9.00 4,00 225 50.00 50.00 360.00T 72.00T 200.00T 65.251' 50.00 50.00 Subtotal $797.25 Sales Tax (7.0%) $48.81 Total S846.06 eeb 22 11 02:28p Shady Grove Nursery I s Shady Grove Nursery, LLC 4611Melrose Lane Sebastian, FL 32958 Name 1 Address Professional Title Cindy Rich 1546 N. 1.1.S.1 Sebastian 1:132958 772 589 7293 P Estimate Date 2/22/2011 Estimate 161 Date: Friday, February 11, 2011 Name: Professional Title Attn: Cind Rich Address 1546 N US #1 City; Sebastian Phone: 772- 589 -3231 F4589 -3233 EMAIL: iessprotitleaearthllnk.net Customer Signature Date File Name' F:SERVICE000TES 2011•PROFESSIONAL TITLE•Slgn Lights Service Change Complete Electric, inc. Complete Alarm, Inc_ P.O. Box 2272 Vero Beach, FL 32961 Indian River: 772- 388 -0533 Brevard: 321- 726 0601 St. Lucie: 772 344 -3444 FAX: 772 388 -2411 EC 0001911 EC 13001688 www.com Ietealgcr icinc.com State; FL Zip: 32958 RE: Sia Electric Service Change Complete Electric, Inc. is plea�ad to present you with tha quote detailed below, SCOPE OF WORK: 1) SIGN ELECTRIC: Provide the new sign near US 1 with a new 120V power supply from the building. Install two fluorescent flood lights, one on each side of new sign, Lights will be mounted on "rocket" landscape lighting posts in the ground. We will also be installing a 2 gang GFI protected receptacle box in place of existing on the porch. Sign lights and the new receptacles will bill controlled by a new outdoor rated 24 hour time clock. 2) MAIN SERVICE: Delete the old fuse panel in the crawl space. Install a new 150A meter $2,500.00 main combo, and a new 150A main panel in place of existing inside the office area. This will include a new 2" rigid riser through the roof, and new grounding per code, We will run a new dedicated circuit to the water heater, and the well pump, as well as the misc lighting and receptacle circuits that are in place in the crawl space_ We will delete and remove all existing Romex wiring that we are able to in the crawl space. Install a new 60A disconnect for the AC unit, and replace rusted flex conduits. *Service change is required due to an existing fuse panel. TOTAL QUOTE: $3,185.00 NOTES: PERMIT FEES ARE INCLUDED). WE WILL NEED TO SCHEDULE AN OUTAGE WITH FPL FOR THE SERVICE CHANCE. Complete Electric, Inc. is patresponsiblc for any drywall or rnofing repairs or for any concrete or nnphnI1 raptnccm ant (if neccsattty). Quote is inhd for 10 days. All work wi1I he performed in nccordancc toNntirmnl Fllectrical Code. Standards and local ordinnncu. Plcnac contact to if we cnn provirk you with additional fnfnrmntinn. Mike Macleary Service Manager PAYMENT SCHEDULE: DUE UPON COMPLETION PAYMENT LIMI.11172L Cuatomer Sipnatufc oignlfies authorization of quoted work and acceptance of paymrrir liability. Payment is due upon completion of work or Satkractorlty paf:ing any required Inpec1iom. If Invoice Is not paid and Contradorn engages attorney to enforrn collection customer agrees to Fay all expenses and court coats of litigation Including court costa and reasonable attorney fees to be fixed by any court In which said attornoy I% required to appear. Customer further agrees that he may be sued In Inman I =leer County, FL Court. $685.00 HEADS UP' sprinkler, inc FREE ESTIMATE 4 Installation 4 Maintenance 45ervice Repairs 772.581.0207 917 Gulfstream Avenue %Sebastian, FL 32958 =ull and final payment is due upon completion. Any payment not received within 14 days if the completion shall incur interest at a rate of 1 -1/2% per month from the completion date until paid in full. If full timely payment is not made, purchaser has agreed to pay all collection costs incurred by the company, including but not limited to, collection agency Ices, reasonable attorney's fees and court costs. By signing this contract, purchaser acknowledges it is important to read the entire agreement, and that purchaser has read, understands, consents and agrees to all provisions of this contract. Signature Estimate Date 2/15/2011 Estimate 482 E -mail Name Address justin @headsupsprinklerinc.com Professional Title 1546 U.S. i Sebastian, Florida 32958 Web Site www.headsupsprinklerinc.com Fax Terms P.O. No. 772 -58) -1519 Due upon completi... New system. Description Item Qty Rate Total Install a new sprinkler system including, but not limited to: Rainbird ESPM timer K -Rain 1522 Pump Start Relay F&W 1 1/2 1 4P Pump Bunter Mini -Click Rain Sensor 1" Electric valves 10" round valve boxes Sch. 40 suction and main line Brass Check Valve 200 PSI Lateral lines Rainbird Funny Pipe Rainbird 1800 Series 6" and 12" popup spray heads Rainbird 5000 Series 6" and 12" rotors 100% Coverage on the entire property. Install New System 1,800.00 1,800.00 Thank you for your business. Total $1,800.00 HEADS UP' sprinkler, inc FREE ESTIMATE 4 Installation 4 Maintenance 45ervice Repairs 772.581.0207 917 Gulfstream Avenue %Sebastian, FL 32958 =ull and final payment is due upon completion. Any payment not received within 14 days if the completion shall incur interest at a rate of 1 -1/2% per month from the completion date until paid in full. If full timely payment is not made, purchaser has agreed to pay all collection costs incurred by the company, including but not limited to, collection agency Ices, reasonable attorney's fees and court costs. By signing this contract, purchaser acknowledges it is important to read the entire agreement, and that purchaser has read, understands, consents and agrees to all provisions of this contract. Signature Estimate Date 2/15/2011 Estimate 482 01/21/2011 14:27 3219536546 VICKIE PAGE 02/04 REEL CJIANGES, INC. 4290 U.S. HIGHWAY 1 GRANT, FLORIDA 32949 (321) 953 -6544 FAX (321) 953 -6546 reelchangesinc(abellsouth.net Customer: Halo Rescue Center 710 Jackson Street Sebastian, FL 32958 Chinese Bahia Scud Mu Idi Item Description (Fan Palm) 3 gallon Deliver Install 10,000 square feet Deliver Install, 5 cubic yards Price includes Complete Cost of Materials, Delivery, Installation Labor Date 1121/2 Estimate 84 Project Site: Halo Rescue Center 710 Jackson Street Sebastian, FL 32958 Total: ESTIMATE Quantity 52,897.00 44 10,000 5 01/21/2011 14:27 3219536546 Jan 21 11. 01:30p Banrield vg) VICKIE 772345276G PAGE 04/04 p.2 Awl 14 31>01,A 917S9NSIZE SG:01 TI2Z/TZtle L OPOLIJI 4;103 0 j, UNIOCI L 1 a LOT 01/21/2011 14:27 3219536546 Jan 21 11 mown To Larth lnigeticn PROPOSAL SUBMITTED TO! NAME: H &la c. e. STREET: Signature' Date; Signature: ACt Pr'EDI PROPOSAL •d Licen.S (I 98Li✓Sbt:�L.L VICKIE STATE: ZIP: We hereby subrrin apecifications and estimate tor: At S pc,4.,e. Ad& JOB NAME: esc DONE: Authorized Signature: S-i 6 DATE: 1 D a ti tAj S Down to Earth Irrigation will not be responsible for damage to any Rent$ such 8S telephone, cable or elects titre- resulting from digging operations. W. hereby proT1ne to furnish labor and rnatariats complete in accordance with the above specifiCrttiOns, for dollars g iP with payment to be made work as sp DOWN TO EAR'T'H IRRIGATION Ownot: Eddle Holmes an) 81st Sheet Vera Beach, FL 32067 772 -473 -2928 -772-589-0019 r rz3ssb1 tib# laCEIIMMEDLeBOECtSAL The above prices, specifications and aondleonf are hereby accepted. You are uthoiized to do th Payment will be made as outlined above. r PiatJueg ed. PAGE 03/04 din:To TT TZ d RJ_Le." Fr 4- 3 1 TK _11)Areci 4- is_ _65 e 4_,g i MAW .4412a../ne51,v_L Zip _TT/19-7 46, ao u /A 7 514./ c. Ea azo 9 /T ?V OM "'we e S 7,J, /L A.) q_3;)- 33 3 3 s ezue. C4or,‹ 77V-47) /V lir4 5pec.4-Jia,t2c 59 „t7A_L-e- dI42 zey_o_eil clam AWe22;a4/ SE:OL 60-0-11,02 TOTAL CHARGES OF ALL MERCHANDISE SERVICES ORDER TOTAL $486,67 SALES TAX $34.07 TOTAL! $520.74 BALANCE DUE $520.74 i 11 L o 06Z8SZ-SaSB '°N lf3OH0 i}H "6 £/2 d w 0 0 w uJ 0 co 0 0 0 0 2 a. 8 LL I (TIM; z c 9 X w a 8 w 2 0 Lu cc w 8 1." 8 8 T.• 0) z 0 0 0 z UJ 0 9E:01. 60-0-LL02 No. 8545-238290 CUSTOMER PICKUP EA180LB SAKRETE CONCRETE ME ISE TO BE PICKED 1.11 Customer Copy 2011-02-18 12:26 INDIAN RIVER SEBASTIAN N O N w co m a d N 0 N 0 CD 0 a 8 9£:OL 60-£0 -6602