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10132010CRAaivOF SEBA HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, OCTOBER 13, 2010 5:45 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. Mayor Gillmor called the CRA meeting to order at 5:45 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Richard H. Gillmor Vice -Mayor Jim Hill Council Member Andrea Coy Council Member Eugene Wolff Council Member Don Wright Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Growth Management Director, Rebecca Grohall MIS Systems Analyst, Rob Messersmith 3 -4 4. APPROVAL OF MINUTES September 22, 2010 MOTION by Ms. Coy and SECOND by Mr. Wright to approve the September 22, 2010 minutes passed with a unanimous voice vote. 5. NEW BUSINESS 5 -69 A. Riverfront Parking Study RFP Contract Award to Outlier Planning (GMD Transmittal, Agreement, Exhibit A) The Growth Management Director said staff was recommended the award be given to Outlier Planning noting the additional items that Outlier Planning was willing to provide. In response to Mayor Gillmor's question as to how many bids were received, the Growth Management Director said there were 13 and the ranking could be found on circle page 6. In response to Mr. Wolff, the Growth Management Director said Mr. Schaad's qualifications were included on circle page 32. Mr. Hill said the transmittal is a good explanation why Council should pick Outlier, and he was pleased with Outlier's pro- active approach for what they have done with the City. Community Redevelopment Agency October 13, 2010 Page Two Mr. Wright noted commerce is not included on the stakeholder interviews on circle page 15. The Growth Management Director said the Chamber of Commerce's contacts were given to Mr. Schaad earlier in the day and it is one of the contacts on his list. Mr. Wolff said it would be nice for them to reach out to all the businesses in Sebastian to get feedback, noting the same half of dozen of business owners have attended the meetings for the past four years. The Growth Management Director said they put together a mailing list of the CRA businesses and they could send out a mailer to them or a web based survey. Mayor Gillmor noted the Chamber does a first Friday breakfast that Mr. Schaad could attend to catch 15 -20 business owners. Mr. Wright said the monthly luncheon might be better. In response to Mr. Wright confirming there would be a website, the Growth Management Director said the website would provide an opportunity to leave comment to the planners. Ms. Coy suggested a business forum to catch the businesses that may not be able to participate in Chamber activities. MOTION by Ms. Coy and SECOND by Mayor Gillmor to award the CRA parking study contract to Outlier Planning. Mr. Wolff said the reason he asked Mr. Schaad's background is Mr. Miller's depth with traffic studies on circle page 46; he is not a big fan of Ft. Lauderdale, but he cited the Ft. Lauderdale studies completed by Mr. Miller; and he begged Outlier tailor the study to Indian River County and not Ft. Lauderdale. The City Manager replied in the spirit of full disclosure, Outlier was $10 K higher, but the lower companies did not have the experience with parking studies, the Walker proposal was open in price and the Selection Committee thought we would see change orders; the Land Design Innovation had an Orlando flair also with an open price so the Committee felt Outlier Planning was the right group and they would definitely watch the study. Public Comment Damien Gilliams said when this is done, it is still a supply and demand report with parking, and if the Department did the site plans properly there wouldn't have a parking problem, the money should be taken out of their checks to pay for the study. He urged Council to stop, think, fix the survey in -house and put employees to work before they get laid off. Ms. Coy asked the City Manager if there was a qualified staff member to do a traffic management study. The City Manager said there really wasn't and they need to farm out the study to get a good focus. 2 Community Redevelopment Agency October 13, 2010 Page Three Ms. Coy clarified it is a `future needs' study to go with the comp plan, with a lot of statistics, and traffic management. The City Manager replied it was and noted Council has been trying to slow down and ensure the capital improvement projects are the right ones by hiring a consultant to help rank the projects, address onerous two -way regulations by requesting the study which will take a look at what we need /what we got, so future monies will be spent on the right thing. He also explained the study would come from the redevelopment fund with a contribution from the general fund, which primes the pump for new investment to increase assessed value which increases the taxable value for the general fund. David DeVirgilio, 113 Pelican Island Place, asked if a parking study was done for the Main Street project; would that have been a more appropriate time to do the study; and how much is in CRA fund. The City Manager replied that it could have been done, but he didn't think it would have changed the concept of the project and this study will identifies, pinpoints, and put on the record what Council wants to do with future money. The City Manager said the CRA fund has about $350,000 for FY2011. In response to Mr. DeVirgilio, the City Manager said the $200,000 recently allotted for the working waterfront came out of the CRA FY2011 along with the parking study. The City Manager said there is $300,000 coming in with $68,000 for operational and various projects, $30,000 for the parking study, $200,000 for renovations. Mr. DeVirgilio asked if there is any money left in the CRA. Mr. Hill said the capital improvement budget will show what will be spent and what projects are coming up. Joe Scozzari, Sebastian, said this is all speculation, the City is hoping to earn money, and in today's time is not really the time to speculate. He said this is going to end up costing a whole lot more, because this is for Working Waterfront and should be combined into the money the City is giving Charlie Sembler. Mayor Gillmor pointed out there was a good chance that this area would not have been looked at if a parking study was done for the Main Street improvements. Result of roll call: AYES: Gillmor, Hill, Coy, Wolff, Wright NAYS: None Passed 5 -0. 6. Being no further business, Mayor Gillmor adjourned the CRA meeting at 6:19 p.m. Approved at the March 23, 2011 CRA meeting. 3