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HomeMy WebLinkAboutIRC CR512 Landscaping Improvement To IntersectionCOUNTY ROAD 512 MAINTENANCE MEMORANDUM OF AGREEMENT FOR LANDSCAPE IMPROVEMENTS TO THE INTERSECTIONS OF Roseland Road, Barber Street and Fleming Street THIS AGREEMENT made and entered into this 19 day of Apri 1 2011, by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida, hereinafter called the "County" and the CITY OF SEBASTIAN, a municipal corporation existing under the Laws of Florida, hereinafter called the "City WITNESSETH: WHEREAS, the County has jurisdiction over County Road 512 as part of the County Road System; and WHEREAS, the City wishes to construct and maintain Landscape, Drainage and Crosswalk Improvements on a portion of the C.R. 512 right -of -way owned by the County, a description of the location is described in Exhibit A, attached; and NOW THEREFORE, for and in consideration of the mutual benefits described herein, the parties covenant and agree as follows: 1. The City hereby agrees to install or cause to be installed in the County right -of -way, landscaping, irrigation, hardscape, drainage and stamped asphalt crosswalks on the highway facilities substantially as specified in the initial plans and specifications hereinafter referred to as the "Project" and incorporated herein as Exhibit B. Major changes to the plans, shall require approval by the County. "Hardscape" shall mean any non standard roadway, sidewalk or median surface such as, but not limited to interlocking concrete or brick pavers, stamped asphalt and stamped concrete. The City is prohibited from placing any non breakaway and construction structures within FDOT Greenbook clear zones and all plans must comply with the FDOT Greenbook Standards. 2. The City agrees to maintain the landscape, irrigation and stamped asphalt crosswalks within the Project boundary as specified in Exhibit B by periodic trimming, cutting, watering, mulching, mowing, fertilizing, curb and sidewalk edging, litter pickup and necessary replanting. The City's responsibility for maintenance shall include all landscaped /turfed areas and crosswalks areas or hardscape within the Project boundary. If it becomes necessary to provide utilities to the Project area (water /electricity) for these improvements, all costs associated with irrigation maintenance, impact fees and connections as well as on -going cost of water are the City's responsibility. 1 The above named maintenance to be performed by the City is subject to periodic inspections by the County at the discretion of the County. Any inspection findings will be shared with the City. 3. If at any time after the City has assumed the landscape installation and /or maintenance responsibility above mentioned, it shall come to the attention of the County's Public Work's Director that the limits or a part thereof is not properly maintained pursuant to the terms of this Agreement, said County Public Works Director may at his or her option issue a written notice that a deficiency or deficiencies exist(s), by sending a certified letter to the City, to a place said City on notice thereof. Thereafter the City shall have a period of thirty (30) calendar days within which to correct the cited deficiencies. If said deficiencies are not corrected within this time period, the County may at its option, proceed as follows: (a) Maintain the project area or a part thereof utilizing County personnel or its agents, and invoice the City for expenses incurred; or, (b) Terminate the Agreement in accordance with Paragraph 6 of this Agreement and remove, by the County's personnel or its agents, all of the improvements installed under this Agreement or any preceding agreements and charge the City the reasonable cost of such removal. 4. It is understood between the parties hereto that the Project improvements covered by this Agreement may be removed, relocated or adjusted at anytime in the future as determined to be necessary by the County in order that the adjacent road be widened, altered or otherwise changed to meet with future criteria or planning of the County. The City shall be given sixty (60) calendar days notice to remove said landscape after which time the County may remove same. All permits (including tree permits), fees, and any mitigation associated with the removal, relocation or adjustments of these improvements are the City's responsibility. 5. The City agrees to reimburse the County all monies expended for the Project, should the landscape/hardscape areas fail to be maintained in accordance with the terms and conditions of this Agreement. 6. This Agreement may be terminated under any one (1) of the following conditions: (a) By the County, if the City fails to adequately perform its responsibilities under Paragraph 1 and 2, following ten (10) days written notice of such failure by the County. (b) By the City, if it provides written notice of its intent to terminate this agreement. Upon written notice of termination by the City, the County may (1) Direct the City to remove all improvements within the Project area. Once notice has been provided to the City to remove the improvements 2 from the project area, the City shall have 30 days to complete the removal; or, (2) The County may take over and maintain the project at its own cost and expense, in which case the City is relieved from any further obligations hereunder. 7. The term of this Agreement commences upon execution. 8. In the event that City contracts with one or more third parties to provide the services set forth herein, any contract(s) with such third parties shall include the following provisions: (a) City's contractor shall at all times during the term of this Agreement keep and maintain in full force and effect, at contractor's sole cost and expense, Comprehensive General Liability with minimum limits of $1,000,000.00 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability and Worker's Compensation insurance with minimum limits of $500,000.00 per Liability. Coverage must be afforded on a form no more restrictive that the latest edition of the Comprehensive General Liability and Worker's Compensation policy without restrictive endorsements, as filed by the Insurance Services Office and shall name County as an additional insured. (b) City's contractor shall furnish City with Certificates of Insurance of Endorsements evidencing the insurance coverage's specified herein prior to the beginning performance of work under this Agreement. (c) Coverage is not to cease and is to remain in full force and effect (subject to cancellation notice) until all performance required of City's contractor is completed. All policies must be endorsed to provide City with at least thirty (30) days notice of cancellation and or /or restriction. If any of the insurance coverages will expire prior to the completion of work, copies of renewal policies shall be furnished at least (30) days prior to the date of expiration. 9. This writing embodies the entire Agreement and understanding between the parties hereto and there are no other Agreements and understanding, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 10. The County's Public Works Director shall decide all disputes of any nature that may arise; and his or her decision(s) shall be final and binding upon the parties hereto. 11. This Agreement may not be assigned or transferred by the City in whole or part without the consent of the County. 12. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. 3 13. Notices given or required under this Agreement shall be sent to the following addresses: In Witness Whereof, the parties hereto have executed this Agreement effective the date and year first above written. CITY Attest: If to the County: Public Works Director 1801 27th St. Building A Vero Beach, Florida 32960 If to the City: City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Mayor Jim Hill Clerk s. ly A. Maio, MMC App r al as to Form Date Robert A. Ginsburg City Attorney INDIAN RIVER COUNTY r rr.rrrrr• r BOARD OF COUNTY COMMISSIO COM ib 1 By: Bob Solari, Chairman Attest: C Jeffrey K. Barton, Clerk of Circuit Court Approval as to For Date -O Alan S. Polackwich, Sr. County Attorney Approved Date seph Baird ►unty Administrator 4 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING EXECUTION OF A MAINTENANCE MEMORANDUM AGREEMENT FOR LANDSCAPE IMPROVEMENTS TO THE INTERSECTIONS OF ROSELAND ROAD, BARBER STREET AND FLEMING STREET, WITH THE CITY OF SEBASTIAN. AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian and Indian River County desire the City of Sebastian to construct and maintain landscape, drainage and crosswalk improvements on a portion of the CR512 right -of -way owned by Indian River County and WHEREAS, the City of Sebastian, has requested Indian River County execute and deliver to the City of Sebastian a Maintenance Memorandum Agreement for the aforementioned project; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman of the Board is hereby authorized to make, execute, and deliver to the City of Sebastian a Maintenance Memorandum Agreement for the aforementioned project. The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Bob Solari Vice Chairman Gary C. Wheeler Commissioner Peter D. O'Bryan Commissioner Wesley S. Davis Commissioner Joseph E. Flescher The Chairman thereupon declared the resolution passed and adopted this 19th day of April 2011. Attest: 1 By Jeffrey K. Barton, Clerk RESOLUTION NO. 2011- 0 30 County Attorney Approved as to Form and Legal Sufficiency Bob Solari, Chairman By: C:56-1- Deputy Clerk F:\ EngineeringUWilliams\RESOLUTION for Maint Memo City of Seb 04- 11- 11.doc Aye Aye Aye Aye Aye unty Administrator Flescher Davis BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA J .eph A Baird EXHIBIT "A" Z, J a z Z Q F iMal (19 (1 Q m 1111 Q z O Q z U 5, N L Ct U Q 0 W N Q W reIXfr J U) Ci C.E W Z 0 J re 0 3 w al mco ¢aa m m re FW _g d't0 <V G O! 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