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Home My WebLink About09282011CRA AgendaHOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) AGENDA WEDNESDAY, September 28, 2011, 5:30 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES A. Acknowledge Scrivener's Error in January 5, 2011 Joint CRA/Council Minutes Previously Approved by City Council on January 26, 2011. B. Approve March 23, 2011 CRA Minutes 5. NEW BUSINESS A. Appoint One Citizen At Large to the FSL Grant Committee (City Clerk Transmittal, R- 09 -02, Application, Ad) B. CRA Resolution No. 2011 -01 FY11/12 Budget (Administrative Services Transmittal, CRA 11 -01, Exhibit A) A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. 6. ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. HOME OF PELICAN ISLAND JOINT COMMUNITY REDEVELOPMENT AGENCY/ SEBASTIAN CITY COUNCIL MINUTES SPECIAL MEETING WEDNESDAY, JANUARY 5, 2011 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA AT WORKSHOPS AND SPECIAL MEETINGS, PUBLIC INPUT IS LIMITED TO THE ITEM ON THE AGENDA IN ACCORDANCE WITH R -09-45 * 1. Mayor Hill called the Joint CRA/Council Meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Members Present: Mayor Jim Hill Vice Mayor Don Wright (excused at 7:15 pm recess) Council Member Andrea Coy Council Member Richard Gillmor Council Member Eugene Wolff City Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Growth Management Director, Rebecca Grohall Chief of Police, Michelle Morris MIS Senior Systems Analyst, Barbara Brooke -Reese Mr. Gillmor said an FSL grant applicant from River Grill had asked to be moved up on the agenda due to a previous commitment and there was no objection. 4. NEW BUSINESS 10.112/11.001 A. Approve — Fisherman's Landing Sebastian Lease Modification (Transmittal; FSL Lease — paragraph 8; Working Waterfront Memo) The City Manager recapped Council and CRA direction on the riverfront, and described the finance plan on circle page four of the agenda packet to accomplish getting the projects done (see attached to minutes), one of the items being the working waterfront project. He advised that the billboard expenditure which had been cut can be revisited at a later time, and discussed a fund balance from Facade Sign and Landscape grants. The City Manager said item 4A is a proposal to amend the Fisherman's Landing Sebastian, Inc. (FLS) lease by shifting responsibility for improvements to the old Hurricane Harbor building to FLS with City funding and increase the improvements budget from $200,000 to $250,000. He said the Working Waterfronts Committee met twice on this in November and December, and though there was no quorum , they made CRA/City Council Joint Meeting Minutes January 5, 2011 Page Two a favorable recommendation. He said shifting the responsibility to FLS will reduce costs which would be incurred by the City contracting out the services and expedite renovation. He said the City will remain landlord and will have responsibility for certain costs such as professional fees, lift station, landscaping and maintenance. John Conway, Chairman of the Working Waterfronts Committee, said the Committee met on November 30, 2010, some of them went on -site to do a survey, and then met again on December 29, 2010 when all members agreed to recommend the lease be changed to allow the tenant to do the build out. The City Manager noted corrections on circle page 9 in the lease amendment signature block, to change to Sebastian Fisherman Landing, Inc. and to change the President to Charles Sembler, Jr. Mr. Wolff talked about recreational impact fees, the fact that they are fees derived from construction of residential homes and asked how parking improvements become a recreational activity for a residential community. The City Manager responded that the parking improvement project would effectuate car parking, boat parking and landscape improvements much the same as in the Indian River Drive /Main Street project. In response to Mr. Gillmor, the City Manager said that the billboards are funded to August 2011 and will go away in 2011/2012. In response to Mr. Gillmor as to how each individual cost of the renovation will be reimbursed to the Fishermen, the City Manager explained the process: the permitting process for each improvement, Growth Management staff review, receipt of purchase orders or request for payment with appropriate documentation from FLS, and execution of authorization for payment up to $250,000. Mr. Wright noted the reference on circle page 8 to the need for approval of an improvement plan. The City Manager said the building plan is through the site plan process showing the modifications and that they will also need building permits. In response to Mr. Wright who asked where the estimates came from, the City Manager said FLS and various contractors had provided the City cost estimates and then they sat down with permitting agencies to determine those costs. He responded to Mr. Wolff that there were no written quotes. Mr. Wolff questioned the lack of a time line for the improvements and the City Manager responded that the improvements to the Hurricane Harbor property cited in 8C of the lease must be made by September 30, 2011. He noted that FLS is making the improvements to the Dabrowski property on their time and their dime which is cited in 8A of the lease. Mr. Wright noted that the memo on circle page 10 of the packets says they would like to complete renovations by April 10, 2011. Public Input Joe Scozzari, said he had requested to be on the bid list but was not asked, that the roof could be done for less than $75,000 and there should be written estimates, and before 2 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Three the City spends a dime there should be a written business plan and schedule of events in place. He said he requested to be on the bid list and that he knows roofs. Ben Hocker, Sebastian, said we seem to be talking about two parcels and asked who owns them. Mayor Hill said the fishermen own one and we own one, and the City Manager said actually we now own both properties. Mr. Hocker asked if the $14,000 the co -op was previously paying to Dabrowski was carried forward when the City took over the property, and why it is in the lease for the City to rebuild items on the Dabrowski property and maintain docks. He noted the Hurricane Harbor docks don't allow overnight tie -up and asked if there is an exclusion from the State for the commercial docks. He then asked if he could rent these properties for the same rate as he would rent Riverview Park. Mayor Hill asked the City Manager to respond to questions after public input was concluded. Damien Gilliams, 1623 US 1, cited the history of the grant applications which originally included the property to the north of Hurricane Harbor, and later changed to the Dabrowski property. He said this project has not been bid out for other non - profits to spend a quarter of a million to make improvements to City property, the City is acting illegally and if it was advertised he would like to see it. He said there is no business plan, the City is in violation of the FCT agreement and the State needs to be put on notice, the City Manager wants it off his desk, there is supposed to be an endowment, and he has lots of concerns. He said the CRA doesn't have money and there are potholes in front of his property, that this project won't benefit the community, they continue to funnel to special interests, the City can get SBA loans and other businesses can profit, a for - profit group is coming in, said again it is illegal and corrupt, needs to be investigated and tabled. The City Manager said if the Council is against this project for any reason, illegality and all that stuff is not a valid issue, said these two properties meet the State definition of blight, we are using incremental funds to correct a blighted area, to encourage other businesses in the area, and said this project should be a poster child for how redevelopment money is spent. He said a reasonable argument against this project would be the use of incremental funds which leaves a negative impact on the general fund, but to counter that argument, that money is also matched by other taxing agencies. He responded to Mr. Scozzari's concern by stating that the difficulties with this is that it is a rehabilitation project and there are some things you miss. He said he understands trepidation with him asking for more improvements money, went into detail on the problems with the roof, which is currently foam, stating it would be best to remove the foam and replace with copper or tin, but there are concerns about the integrity of the building and other issues. He said if we re -foam instead of replace the roof, the anticipated $80,000 will not be spent, and reiterated that every dime spent comes back to the City because it is our property. He said there is a ten year lease which will be looked at and if it successful we can go forward and if not we can change the terms. He responded to Mr. Hocker's questions stating there are two parcels, the City owns both, the Dabrowski property and the Hurricane Harbor property, which were kept divided for purposes of development and ease of communication. He said FLS is responsible for improvements to the Dabrowski property, that originally we were to improve Hurricane Harbor and they were to manage it, noting the Stan Mayfield Grant 3 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Four was intended to stimulate the commercial fishing market. He said on the sublease issue, now have leased both properties to FLS and they have the authority to sub -lease and FLS have a memorandum of understanding which, he said, he had placed before them tonight (see attached) and explained the terms of MOU sub -lease with Indian River Seafood. He said as to the dock issue and tie -ups, Hurricane Harbor does not have deep water, DEP does not allow mooring overnight and it is more a cosmetic dock, however, the Dabrowski parcel has a permitted commercial dock and was properly permitted by DEP after FLS made right some of the issues DEP had with the dock. The City Manager responded to Mr. Gilliams' questions, noting we did change the grant midstream, originally it was a collaborative for the Hurricane Harbor and Sebastian Entertainment Center properties and FLS submitted a grant request for the Dabrowski parcel and at the eleventh hour the FLS was not granted because they did not have their 501C3 status in effect in time. He said other communities got funded and Sebastian got about half of the grant funds, approximately $2.5 M. He said a most important component of our grant was to have deep water and because the Sebastian Entertainment property could not be negotiated for purchase, FCT cut off negotiations, so the City went to FCT and asked if we could purchase the Dabrowski property, and the grant was re- awarded that way. He said we did a public RFP, though not for a 501C3 as Mr. Gilliams stated. He said soon after the grant was approved the City solicited for private entities to manage fishing industry type things at the Hurricane Harbor and there was no response on the RFP, so he checked with counsel on that and it was decided it was appropriate and legal to contract with a not - for - profit organization to look for those ancillary businesses. He said the business plan was a part of the Stan Mayfield grant application, was reviewed internally, and was not something that would necessarily have been evaluated by Council. Mayor Hill asked for clarification that the financial plan cited on circle page 4 of the packet was not set in stone if we approve this lease amendment tonight. The City Manager said if you approve this with the $250,000 amount, this is the blueprint. Mayor Hill then said approval of this agenda item does not necessarily lock in this financial workup and can be addressed at a later time. The City Manager said if Council approves this he will direct Finance to change the CIP to these fund levels because the current approved budget does not have these allocations, so he is asking Council to amend the budget. Ms. Coy asked the City Attorney if there was anything before Council he would consider illegal and he said no and Council had already approved the original lease last July and this is an amendment to that lease. She asked him if there is anything he perceived as corrupt with this activity and he said no. She said as to the statement made that businesses have nothing to gain, the City has taken remarkable steps to make the City better for residents and the business community, we're here for the long haul, and this is an excellent project. MOTION by Ms. Coy and SECOND by Mr. Wright to approve. Mr. Gillmor reiterated that there was a proper business plan in place, because if there was not, we would not have gotten the grant, which the City Manager confirmed to be correct. He asked that $250,000 be a hard and fast ceiling. 4 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Five Mr. Wright noted any change to exceed $250,000 would have to come back to Council. He said the ability of FLS to get it done for a more reasonable price than the City can is based on the requirements of the public bidding process. He said he did not believe the $50,000 difference in cost is an unreasonable amount. Mr. Wolff said what brings us here is that we need $250,000 to improve this project, that we also paid $250,000 over appraised value for the property, discussed the original RFP the City Manager said resulted in no bids. He questioned how Indian River Seafood was selected to be the recipient of the lease, citing how no others were allowed to make proposals on the sub - lease, stating that Charlie Sembler just put Indian River Seafood in there for $3,000 per month, and he said he did not expect any objections because that is how we do business in Sebastian. Mayor Hill said he would like to retain the funding for the FSL grant program. The City Manager recommended putting back in a $30,000 allocation in FY 12 and FY 13 for FSL. Ms. Coy withdrew her original motion to approve with the exception of the FSL funds. The City Attorney advised that there should be two motions; one as City Council to approve the lease amendment and the other as CRA to approve the budget. Damien Gilliams called for a point of order from the back of the room. MOTION by Ms. Coy and SECOND by Mr. Wright to approve the lease agreement. Result of the Roll Call: Ayes: Hill, Wright, Coy, Gillmor Nays: Wolff Passed 4 -1 MOTION by Ms. Coy and SECOND by Mr. Gillmor to amend the budget to reinstate $30,000 for the FLS program. Result of the Roll Call: Ayes: Wright, Coy, Gillmor, Hill Nays: Wolff Passed 4 -1 11.002 B. Approve Proposal & Authorize Procurement — US #1 Parking Improvements (Transmittal; Engineer Proiect Estimate — Engineer Proposal Plan) The City Manager briefly explained the project design for parking and landscape improvements along a portion of US 1, which is to asphalt stamp to delineate approximately 125 parking spaces and crosswalks, landscape isles, which he said, he thought could be done less expensively by city workers doing the landscaping. He said that reduction would reduce the total project budget to approximately $250,000. 5 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Six MOTION by Mr. Gillmor and SECOND by Mayor Hill to approve staff recommendation. Damien Gilliams said there are cost differences on circle page 11, one states $243,000 and the other $342,000 and asked if the engineer is getting $100,000 for this. Mayor Hill noted the City Manager had just explained the difference with the reduction from bump - outs being done by the City. Mr. Gilliams said the $250,000 was not part of the RFP and Mayor Hill asked him to speak to the issue. Mr. Gilliams said when you have a point of order because you have two motions you should let the public speak. Mr. Wright said he was not feeling well and asked for a recess. Mayor Hill called recess at 7:15 pm and reconvened the meeting at 7:28 pm. Mr. Wright did not return to the meeting. All other members were present. Mr. Gilliams continued, stating that side streets in the CRA district were not being repaired. Ben Hocker asked about the 100 parking spaces on US 1 and no talk of Indian River Drive parking and Mayor Hill explained this was a beautification project for current parking spaces on US 1. Mr. Hocker asked if the Mulligan's funds were in this and said maybe we would get new parking spaces down the line. Mr. Wolff said he found it unprofessional that we pay Schulke, Bittle and Stoddard for professional services, noting the landscape quote is so much higher, that it inflates the project tremendously. He said it would be more logical to say the numbers are inflated, because inflated numbers give the impression we are saving money. He asked if staff had taken note that the Main Street/US 1 thermoplast is deteriorating and asked what reasonable expectation we have for stamped parking. The City Manager said some of the responsibility for the difference in estimates lies with him, that he wanted to amend the numbers but did not timely contact Mr. Schulke to amend it. He said the Indian River Drive markings are concrete, a better product than what we are looking at for US 1 which will wear quicker. He estimated conservatively 5 -8 years. Mr. Wolff said a recent article said we don't have a parking problem, and later we will be dealing with parking, and asked why we are putting the cart before the horse. The City Manager said the completed parking study recognizes the 125 US 1 spaces already, and it had been the direction of the CRA to delineate US 1 parking. He said Sebastian does not have a rustic downtown area as other communities do so we are trying to find that by using the US 1 /Indian River Drive riverfront corridor. Mr. Wolff asked how to respond to constituents who ask why we are spending money to beautify US 1 when we are not taking care of our other roads. The City Manager said we have a $1.5 M bond for street repairs that are on- going, we said we want to repair the presidential streets and identify the ambience of the corridor but we needed the parking study done before we do that. He said we are doing the beautification project first and the parking project second. 6 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Seven Mr. Gillmor said this project will help people understand there is parking in Sebastian, that the stamped asphalt will show it. Ms. Coy concurred that it will delineate that the right side of the road is not a driving lane but is parking. Mr. Wolff asked if there will be "park here" signs. The City Manager said he had been working with FDOT to have some of the many "no parking" signs removed, noting that the City requested them to be installed in the 80s or 90s. Result of Roll Call: Ayes: All Nays: None Passed 4 -0 (Wright Absent) Mayor Hill asked that item D FSL Grants be moved up on the agenda. 11.004 D. Award — FY 2011 Facade, Sign and Landscape Grants (Transmittal; Committee Recommendations and backup material) Mayor Hill noted there are twelve FSL grants here for approval and if Council has any objection to any of them they pull those. The Growth Management Director said Washington Plaza had asked to pull their item tonight for tweaking. She clarified for Mr. Wolff that it was Vic's Pizza which is the owner of Washington Plaza. Mr. Wolff said he had a question about Riverfront Grill and Chill and Earl's Hideaway. Mr. Gillmor asked if Island Smoothie is still in there and the GMD said Island Smoothie is not considered in this round, that Professional Title and Halo Rescue have asked for more time to gather information. She said there are only eight to consider tonight. Mayor Hill asked her to read off the applications in consideration. The City Manager read the applications ready for consideration tonight. Earl's Hideaway $7,500 Riverfront Grill and Chill $7,000 Philipson /920 Plaza $7,500 River Grille .$7;500- $3,500 Kim Ellis Ins. /David H $4,400 Fountain Plaza $7,500 Squidly Books $5,500 MOTION by Mayor Hill and SECOND by Ms. Coy to approve those applications. The City Manager noted Southern Sisters Phase II was also on the list. David Haeseler addressed Council stating he was the applicant for Kim Ellis Insurance as the property owner. Outs ddesx4eriftva, -tf' e rrs $ _is-14,k 4, ,-,51)(-) -/cAR;v44 &Jae, -?e„144. 0,4//1 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Eight The Growth Management Manager noted that Southern Sisters Phase II was on the recommendation on circle page 39 and Council had previously stated they would hold the grant funds open for them in the last cycle. Damien Gilliams said this is the best $160,000 spent, and recommended contacting SBA for matching grants for businesses. The City Manager clarified the motion includes Southern Sisters Cafe, Philipson, River Grill, David Haeseler, Fountain Plaza and Squidly Books. Result of the Roll Call: Ayes: All Nays: None Passed 4 -0 (Wright Absent) Earl's Hideaway Mr. Wolff asked where the sign was going and the Growth Management Director MD said US 1. MOTION by Mr. Wolff and SECOND by Mayor Hill to approve Earl's Hideaway. Result of the Roll Call: Ayes: All Nays: None Passed 4 -0 (Wright Absent) Riverfront Grill and Chill Mr. Wolff asked whether the applicant was compelled by the committee to go with a carved sign by Curt Oxford based on environmental reasons. He said he was uncomfortable with this type of recommendation in these economic times. Mayor Hill agreed with him. The Growth Management Director said there were different signs provided and the committee recommended this type. Applicant, ? ? ?, described the method he used to come up with designs, said he sought other hand carved signs, and Mr. Oxford's was the last quote he got, was not strong - armed by the committee, and felt honored the City would offer this grant. Mr. Wolff said he wanted others to know they have choices. Mr. Gillmor said he would like to see all designs in packets, as we had received in the past. Ms. Coy questioned whether that is what the committee is for. Mr. Wolff cautioned people may be intimidated by the recommendation to use a certain type of sign. MOTION by Mr. Wolff and SECOND by Mr. Gillmor to approve Riverfront Grill and Chill 1401 Indian River Drive. Result of the Roll Call: Ayes: All Nays: None Passed 4 -0 (Wright Absent) 8 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Nine 11.003 C. Approve Proposal & Authorize Procurement — US #1 Gateway Project (Transmittal; Engineer Project Estimate — Engineer Proposal Plan) The City Manager briefly described the US #1 project for gateway and trail blazer signs as designed by Neel- Schaffer. He described a proposed landscape berm planned for the western edge of Riverview Park and said Mr. Gillmor had also submitted a proposed design for a waterfall gateway design in Riverview Park. Discussion followed on the proposed berm and whether or not it was needed, citing problems with irrigation and not using native vegetation. Mr. Gillmor noted the plants in the existing bump -outs survived the freeze and perhaps we could use those. Mayor Hill said he was surprised when he saw the new design, stating that Riverview Park is one of the most beautiful properties in the City and questioned the need to do plantings. He said the park is natural and is happy with the stamped parking spaces. Mr. Wolff questioned the use of red brick on the signs. The City Manager said it was apparent they were not quite ready to move forward with the gateway designs, but staff could move forward with the trailblazer signs and come back at a later time on the gateways. Lisanne Robinson, CRA District, exhibited a design for an artistic sculpture called a compass rose depicting pelicans in flight with the negative space being dolphins with a plan to place them on the directional signs. She said the design was by a local artist and said the sculptures would be donated to the City by Art, Inc. She also cautioned that exhibitors in the park use the western edge for access. Mayor Hill noted the Council is considering five trailblazer signs at this time. Mayor Hill said he would be ready to approve the "way to" signs and bring back something more concrete on the gateways, and the City Manager recommended approving the $25,000 gateway budget at this time to get it started. MOTION by Mayor Hill and SECOND by Ms. Coy to approve the way to signs and the $25,000 budget for the gateway project. Mr. Gillmor said he was not in favor of moving the welcome sign and putting it in Riverview Park, because our borders may move and it is better in the median. Mayor Hill agreed with that and said he was not happy with the brick design. Result of the Roll Call: Ayes: All Nays: None Passed 4 -0 (Wright absent) 5. Being no further business, Mayor Hill adjourned the joint CRA/Council meeting at 8:25 P.m. Approved at the January 26, 2011 Regular City Council meeting. ATTE Sally A. Maig! MMC — City Clerk HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, MARCH 23, 2011 — 5:30 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. Mayor Hill called the CRA meeting to order at 5:33 pm. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Jim Hill Vice -Mayor Don Wright Council Member Andrea Coy Council Member Richard H. Gillmor Council Member Eugene Wolff Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Administrative Services Director, Debra Krueger Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall MIS Systems Analyst, Rob Messersmith 3 -5 4. APPROVAL OF MINUTES — October 13, 2010 °RAFT MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve the October 13, 2010 minutes passed with a voice vote of 5 -0. 5. NEW BUSINESS 7 -27 A. Fiscal Year 2010 CRA Annual Report in Accordance with 163.356 (3) (C) Florida Statutes - Accept and Forward to City Council (Administrative Services Transmittal, FS 163.356 (3)(c), Report) The Finance Director presented the annual report (see attached). °RAFT DRAFT Community Redevelopment Agency March 23, 2011 Page Two Mr. Wright, citing the revenue trending on circle 23, asked about the decrease in Indian River County contribution and the Finance Director said both the City and County contributions are based on millage, and Indian River County millage has dropped. MOTION by Mr. Wright and SECOND by Ms. Coy to approve the annual report. Result of Roll Call: Ayes: All Nays: None Passed 5 -0 29 -47 B. Facade, Sign and Landscape Grant Awards (GMD Transmittal, Applications) The Growth Management Director responded to a question from Mr. Gillmor in regard to length of time the businesses have been in Sebastian, citing approximately 21 -23 years for Professional Title and noted Washington Plaza had been here for many years. Mr. Gillmor had ackgrledged he knew Halo had been here for quite a while. MOTlQN by'Mr Wright and SECOND by Mr. Gillmor to approve the three grant applications. Result of Roll Call: tiPFt Ayes: All Nays: None Passed 5 -0 6. Being no further business, Mayor Hill adjourned the meeting at 5:40 p.m. Approved at the September 28, 2011 CRA meeting. Jim Hill, Mayor ATTEST: Sally A. Maio, MMC — City Clerk 2 OTYOF E HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY TRANSMITTAL Subject: Appoint One Citizen -At -Large Position On The CRA Fagade, Sign And Landscap= Grant Review Committee Ap ' rov • for Submittal by: f '� Agenda No. Department Origin: City Clerk's Office City Attorney: �� For CRA Agenda of: 9/28/11 A n- , City Manager Exhibits: CRA R- 09 -02, Application, Ad SUMMARY STATEMENT The composition of the Fa9ade, Sign and Landscape Grant Review Committee is as follows (CRA Resolution R- 09 -02): ➢ Three members who own property or a business within the CRA District ➢ Two members selected from residents to serve at -large In response to our 2009 press release, one application has been received. RECOMMENDED ACTION Interview, unless waived by Council, and submit nomination for the citizen -at -large position to expire 12/2012. RESOLUTION NO. R -09 -02 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA), FORMULATING A TEMPORARY FACADE, SIGN AND LANDSCAPING GRANT REVIEW COMMITTEE PROVIDING FOR CONFLICT; PROVIDING FOR A TERM AND AN EFFECTIVE DATE. WHEREAS, the City of Sebastian has defined a redevelopment area and created a redevelopment plan; and WHEREAS, the CRA recognizes that redevelopment and recruitment of new businesses may be augmented by the Facade, Sign and Landscaping (FSL) program; and WHEREAS, the City wishes to support local property owners within the CRA district by offering incentives for signage, landscaping and facade improvements; and WHEREAS, the CRA has approved a revised set of guidelines at its September 23rd 2009, meeting; and WHEREAS, the CRA has determined that it would be in the public interest to have a temporary committee to review grant applications and make a recommendation to the CRA; NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SEBASTIAN OF THE COMMUNITY REDEVELOPMENT AGENCY, as follows: Section 1. TEMPORARY FSL GRANT COMMITTEE ESTABLISHED. The City of Sebastian CRA does hereby establish a Temporary Committee. The purpose of the Committee shall be to review and rank applications for the FSL program and recommend funding to the City Council. Section 2. PANEL COMPOSITION. The Committee shall be composed of five members to be selected by the CRA fulfilling specific targets; Committee members shall be appointed at the first meeting of November for the three years term. The Committee will consist of the following: ➢ Three members who own property or a business within the CRA district (see Exhibit A — CRA Boundary Map). ➢ Two members selected from residents to serve at -large In the event that no suitable applicants are available from a designated constituency, the CRA may otherwise appoint a qualified at -large member in their place. Section 3. PROCEDURES. The Committee shall hold its initial meeting at 6 p.m. on the fourth Tuesday following the initial appointment of its members, at which time it shall select a chairman, and shall thereafter set its meeting schedule. Section 4. DUTIES. This committee shall review applications received for the FSL program, rank the applications and make a recommendation to the CRA for funding. Section 5. TERM. This committee shall automatically disband if the FSL program is sunset, or at such sooner date as established by subsequent resolution of the Community Redevelopment Agency or the City Council. Section 6. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 7. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Hill . The motion was seconded by Gillmor and, upon being put to a vote, the vote was as follows: Mayor Richard H. Gillmor aye Vice Mayor Jim Hill aye Council Member Andrea Coy aye Council Member Don Wright aye Council Member Eugene Wolff absent The Mayor thereupon declared this Resolution duly passed and adopted this November 18, 2009. ATTEST: 42, )34 Sally A. M. •, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Mayor Richard H. Gillmor Approved as to form and legality for reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney 1M SIPMELIIIIMMILik 711. \t'� � ' �' —.'% Diu EXHIBIT A MAP OF CRA BOUNDARY t MEW 1 SA 44` Legend CRA Boundary S ‘ ...., • -.101, . ■ ` �� .. \_\y4_�i- .... VAX% . ‘40 DAs SALTINE! Lit 11111111111111 PP 11 1+.uu ■u■■.■ima ` �l�unn nr1:1111�i1111111ke .11 INI Ai: ■ Jil ii'iil!' moll i , 1.1 4 aa<-- -- gm aa'p NI J[ as -a as -a as as aU as -- -- - �l� ■i t: .111111 fin ME is I �� :: ■llll�lll. is as m �aasi�.11lillil. iiiim a,aaa--. ■lll.11■ll. Nu t■ a as 3aa as ■llll.11l..11ll� asyyaa as ..Ia- IN- MUSHROOM Jllll�J . full■■■ .■.■lull .11llllll ■1■1lllll ■llllllllllll. ■llllllllllll. Mel MEI .11lll.:l.11l. ■llllll.11lll. NMI -- Emma mom* • - ----- as as as as ■ EMI �llll MI Scale: 1' • 800' 0 400 B00 a11116 • - • 10,w - 96 K Wes% O 2 an OF HOME OF PELICAN ISLAND APPLICATION TO SERVE ON CITY BOARD /COMMITTEE NAME: Carolyn Sartain Anderson HOME ADDRESS: 262 Fig Street, Sebastian, FL 32958 HOME PHONE: 772 - 388 -8499 E -MAIL: beachmusic1012 aC�bellsouth.net BUSINESS: N/A BUSINESS ADDRESS: N/A BUSINESS PHONE: N/A BUSINESS FAX: E -MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? Yes HOW LONG? 7 years, as of 2/2011 DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? No DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? Yes WHICH BOARDS /COMMITTEES? Charter Review Committee PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 5 years - meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer) COMMUNITY REDEVELOPMENT FAQADE, SIGN & LANDSCAPE GRANT SELECTION COMMITTEE CONSTRUCTION BOARD (permanent board - meets once a month)* 2_HANDICAPPED SELF - EVALUATION COMMITTEE (permanent board — meets quarterly) NATURAL RESOURCES BOARD (permanent board — meets once a month) PLANNING AND ZONING COMMISSION (permanent board — meets twice a month)* POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)` PARKS & RECREATION ADVISORY COMMITTEE (permanent board — meets once a month) 1 OTHER COMMITTEE (if applicable) FSL (WRITE IN COMMITTEE NAME) *Filing of financial disclosure is required following appointment APPLICABLE EDUCATION AND /OR EXPERIENCE: (a brief resume is required) See attached resume. HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? The experience that I will bring to the FSL is multi- faceted. I have had the opportunity to reside in towns all across America and have always been actively involved in community affairs, attended governing body meetings at all levels and have had 'a pulse' on the perspectives of the residents. As a Special Ed teacher in a non - profit setting, I have had not only the opportunity to work with colleagues, but also parents and county officials in reviewing current policies, making recommendations for change and implementing those recommendations. Oftentimes the new recommendations met with adverse reaction. My strengths lie in being a good listener, weighing all merits pro and con, as well as being a consensus builder. I am also a visionary, who is able to 'think out of the box'; as well as being 'a team player' focused on the task at hand. Sebastian is 'my home' and I care deeply about our community as well as the aesthetics of our businesses and what makes Sebastian 'special' and 'unique'. LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: My organizational skills, as well as administrative degree background will well serve the FSL Committee, as well as any other Board in the future. HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? No HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? No WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? Yes I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2 -166 through 2 -173 (attached). Information relative to a specific board or committee is available if requested. Applicant Signature Subscribed and sworn to before me this day of , by who is personally known to me, or has produced as identification. Notary Public, State of Florida Please return to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958 - (772) 589 -5330 \w p- form \a p pl i cat. wp d rev. 7/2007 CAROLYN SARTAIN ANDERSON 262 Fig Street, Sebastian, FL 32958 772 - 388 -8499 (H) 321 - 544 -2101 (C) <beachmusic1012 @bellsouth.net> EDUCATION: Southampton, NY Public Schools (K -12), 1964 BS, SUNY at Geneseo, NY; Special Education /Political Science, 1968 (Assembly Representative, Sigma Gamma Phi Parliamentarian, Leadership Training Chair, VP Senior Class, 'Who's Who, Colleges and Universities') M.ED, University of North Carolina at Chapel Hill; Special Education /Sociology, 1970 Administrative Endorsement Degree, University of Virginia at Charlottesville; Secondary School Principal, 1996 WORK: Special Education Teacher, Springfield /Annandale, VA, emotionally impaired adolescents, 1986 -2000 (Team Leader, Chair of various committees, Nominated for Teacher of the Year) COMMUNITY INVOLVEMENT: American Association of University Women (AAUW); Board of Director's, Cliff Valley School (Atlanta, GA); Founder, Mother of Twins Organization (Wayne County, NC); Chair of Various Committees, USAF Officers' Wives Club; Charter Member of Founding Board of Virginia Railway Express (Burke /Springfield, VA); Chair, Democratic Headquarters (Fairfax, VA); Board of Director's Adult Group Home facility ( Falls Church, VA); Council for Exceptional Children; National Board of Directors, Spastic Paraplegia Foundation; Deacon, Faith Presbyterian (Newport News, VA); President, Board of Directors, Friendship Christian Community (Sebastian, FL); Daughter's of the American Revolution (DAR); Order of the Eastern Star; Sebastian Property Owner's Association; Indian River Neighborhood Association; Charter Review Committee (City of Sebastian, FL); Bell ringer, Salvation Army; Founder /Organizer of the 'Class of'64, Liz Squires Annual Gathering', 2004 -2010 (Southampton, NY); Steering Committee, 'Arts Harvest Southampton' (Southampton, NY) • CEFYOF HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY RELEASE DATE: DEC. 10, 2009 FOR MORE INFO: REBECCA GROHALL 388 -8228 PRESS RELEASE COMMUNITY REDEVELOPMENT FACADE, SIGN & LANDSCAPE GRANT SELECTION COMMITTEE THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY IS LOOKING FOR ONE CITIZEN -AT -LARGE TO SERVE ON THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY FA9ADE, SIGN AND LANDSCAPE GRANT SELECTION COMMITTEE. THE CITIZEN AT LARGE MUST BE A CITY RESIDENT THE PURPOSE OF THIS FIVE MEMBER COMMITTEE IS TO REVIEW, RATE AND RECOMMEND FSL GRANT APPLICATIONS FOR AWARD OF GRANT MONIES TO THE COMMUNITY REDEVELOPMENT AGENCY. THIS COMMITTEE WILL BE ACTIVE DURING EACH GRANT CYCLE AND THE MEMBERSHIP TERMS WILL BE FOR THREE YEARS. APPLICATIONS ARE AVAILABLE IN THE LOBBY OF CITY HALL OR MAY BE DOWNLOADED FROM THE CITY'S WEBSITE AT WWW.CITYOFSEBASTIAN.ORG APPLICATIONS WILL BE TAKEN UNTIL POSITIONS ARE FILLED. # ## • S E IriT I .A1111 HOME OPELICAN Sebastian Community Redevelopment Agency, Florida Subject: Resolution No. 11 -01 Adoption of CRA Budget for Fiscal 2011/2012 A f, • r e • 4 for Submittal by: Year Agenda No. Department Origin: Administrative By: City Attorney: l,i ,,,% , 4. Services' fOr .-/. -4° / City Clerk: .. 1 _i er, City Manager -4.-- Date Submitted: September 20, 2011 For Agenda of: September 28, 2011 Exhibits: • Resolution No. 11 -01 • EXHIBIT "A" Proposed CRA Budget EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY In accordance with Florida Statute 189.418(3), Community Redevelopment Agency (CRA) should adopt a budget by resolution. The proposed budget for Fiscal Year 2011/2012, beginning October 1, 2011 and ending September 30, 2012, is included as EXHIBIT "A" for the CRA Board's consideration. The proposed budget for the CRA is $286,022. The total tax increment revenue is projected to be $259,066. Upon approval, the CRA budget shall be incorporated in the Annual Budget for the City of Sebastian as a Special Revenue Fund. RECOMMENDED ACTION Move to approve Resolution No. 11 -01 adopting the CRA budget for fiscal year 2011/2012. CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY RESOLUTION NO. 11 -01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Sebastian has submitted a budget for the Sebastian Community Redevelopment Agency (CRA) for the Fiscal Year beginning October 1, 2011 and ending September 30, 2012; and WHEREAS, the budget includes the estimated expenditures necessary to carry out the functions of the CRA for the Fiscal Year beginning October 1, 2011, and ending September 30, 2012; and WHEREAS, the budget includes the estimated revenues to be received by the CRA during said period from all sources, including tax increment funding; and WHEREAS, the CRA has examined and carefully considered the proposed budget in a duly assembled meeting. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY: SECTION 1. The City of Sebastian Community Redevelopment Agency does hereby adopt, confirm and approve the budget attached hereto as Exhibit "A" as the budget for the CRA for the Fiscal Year beginning October 1, 2011 and ending September 30, 2012. SECTION 2. The governing board of the CRA does hereby find that: (a) The budget adopted has been prepared in accordance with generally accepted accounting principles; and (b) The estimated revenues to be received by the CRA during the Fiscal Year beginning October 1, 2011, and ending September 30, 2012 from all sources, including tax increment funding, equals the total of appropriations for expenditures and reserves in the budget during said period; and (c) The budget will regulate expenditures of the CRA and no expenditures or contracts for expenditures shall be made except in pursuance of budgeted appropriations; (d) The budget is adopted in accordance with Section 189.418, Florida Statutes. SECTION 3: In order to effect an orderly year -end closeout of all financial books and records for the CRA, the City of Sebastian City Manager is hereby authorized and directed to increase the corresponding line item appropriations in the budget to the extent of those purchase orders which shall have been issued prior to September 30, 2011, but shall not have been filled prior to that date, and is authorized and directed to pay all such purchase orders upon receipt of the goods or services therein specified from the funds so appropriated. The City of Sebastian City Manager is hereby further authorized and directed to increase the budget appropriations to the extent of any unexpended balances from state, federal or other grants as of the end of business on September 30, 2011, and to the extent of any unexpended balances, whether or not encumbered, outstanding in projects or programs as of the end of business on September 30, 2011 and all such balances shall be appropriated to the corresponding accounts in the same funds in which they were outstanding as of September 30, 2011; and the City Manager shall be authorized to expend such appropriations for the purposes approved by the CRA in connection with such state, federal or other grants, and projects. The City Manager shall, prior to December 31, 2011, report to the CRA all such purchase orders, grants and projects. Corresponding changes in the anticipated revenue accounts are hereby authorized. SECTION 4: The City Manager is hereby authorized and directed to maintain and amend the budget so as to reflect the anticipated revenue and the appropriation of, and expenditure of, all grant funds and bond proceeds committed to, or received by the CRA subsequent to September 30, 2011, and prior to October 1, 2012, in accordance with the directions of the CRA as to the appropriation and expenditure of such grants and bond proceeds as and when received. SECTION 6: The City Manager shall have the authority to transfer appropriations from one line item to another line item of the budget, so long as the total appropriations shall not be increased thereby. Transactions affecting total appropriations, other than those authorized herein in other sections shall require the prior approval of the CRA. Any such transactions are subject to any restrictive statutes or ordinances, including those authorizing the issuance of any outstanding bonds. SECTION 7. This Resolution shall become effective October 1, 2011. The foregoing Resolution was moved for adoption by CRA Board member The motion was seconded by CRA Board member and, upon being put into a vote, the vote was as follows: Jim Hill, Chairman Don Wright Andrea B. Coy Richard H. Gillmor Eugene Wolff The CRA Chairman thereupon declared this Resolution duly passed and adopted this 28 °d day of September, 2011 ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: Jim Hill, Chairman Approved as to form and legality for the reliance by the City of Sebastian only: Robert Ginsburg, City Attorney EXHIBIT "A" RESOLUTION NO. 11 -01 2011/2012 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. All revenues and expenditures related to the City's Community Redevelopment Agency are included in this fund. A transfer is made to General Fund to offset the additional costs of providing enhanced maintenance of parks and medians within this area. COMMUNITY REDEVELOPM ENT AGENCY REVENUES Code: 140010 Account Number Description FY07 /08 Actual FY08 /09 Actual FY09 /10 Actual Amended FY10 /1l Budget FY10 /11 Projected FY 11/12 Adopted Budget TAXES r 338200 Tax Increment Revenue - Sebastian r 250,499 273,888 223,426 155,427 153,900 133,975 338200 Tax Increment Revenue - Indian River Cty 252,885 251,236 206,304 143,515 143,720 125,091 r r r r r TOTAL TAXES 503,384 525,124 429,730 298,942 297,620 259,066 MISCELLANEOUS REVENUE r 361100 Interest Income r 5,454 288 1,924 440 4,000 4,000 361105 SBA Interest Earnings r 5,436 1,702 1,131 1,000 650 650 369900 Other Miscellaneous Revenue 75 0 3,781 0 0 0 r r r r • TOTALMISCELLANEOUS REVENUE 10,965 1,990 6,836 1,440 4,650 4,650 NON - REVENUE SOURCES r 381330 Transfer from Capital Project Fund 330 r 0 668,590 0 0 0 0 389991 Fund Balance Carried Forward 339,562 0 2,858,920 110,345 183,657 22,306 r r r r r r TOTAL NON - REVENUE SOURCES 339,562 668,590 2,858,920 110,345 183,657 22,306 r r r r TOTAL RIVERFRONT REDEVELOPMENT 853,911 1,195,704 3,295,486 410,727 485,927 286,022 Page 1 of 2 EXHIBIT "A" RESOLUTION NO. 11 -01 2011/2012 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Description • FY07 /08 r Actual • FY08 /09 r Actual FY09 /10 Actual Amended FY10 /11 Budget FY10 /11 Protected • FYII /12 Adopted Budget OPERATING EXPENDITURES 533100 Professional Sery ices 18,400 9,425 25,149 7,000 7,000 7,000 533201 Admin Svcs Provided by the GE' 12,826 13,202 13,202 12,584 12,584 13,202 533400 Other Contractual Services 0 63,200 16,140 15,000 15,600 r 16,600 534120 Postage 0 35 0 0 0 0 534315 Public Lighting 13,743 14,728 15,186 14,850 15,500 15,500 534320 Water and Sewer 0 297 730 0 1,000 1,000 534400 Rents and Leases 0 0 3,326 0 0 0 534686 R&M -Park Facilities 0 3,849 888 2,500 2,500 2,500 534699 Other Capital Projects Maintenance Expense 0 0 3,541 0 12,600 11,982 534830 Special Events Expense 26,798 37,184 34,395 36,468 36,468 36,468 534920 Legal Ads 1,469 0 755 100 100 100 535200 Departmental Supplies 962 1,892 0 1,000 1,000 1,000 535410 Dues & Memberships 870 670 670 r 1,225 670 670 TOTAL OPERATING EXPENDITURES • 75,068 • 144,482 • 113,982 r 90,727 r 105,022 • 106,022 CAPITAL OUTLAY AND PROJECTS 606100 Land 0 0 2,308,392 0 0 0 606200 Buildings 0 0 784,000 0 0 0 606310 Improvements Other Than Building 0 0 4,024 0 0 0 606990 Infrastructure - Engineering 106,249 0 0 0 0 0 TOTAL CAPITAL OUTLAY AND PROJECTS • 106,249 • 0 • 3,096,416 r 0 r 0 r 0 GRANTS AND AIDS 820100 Facade /Sign Improvement Program 38,033 22,988 15,370 30,000 30,000 20,000 TOTAL GRANT'S AND AIDS • r 38,033 r 22,988 r 15,370 r 30,000 • 30,000 • 20,000 NON - OPERATING 909100 lnterfund Trfr to General Fund 001 0 60,000 60,000 60,000 60,000 60,000 909132 Interfund Trfr to CIP Fund 320 15,000 0 9,829 230,000 r 277,405 0 909133 Interfund Trfr to CIP Fund 330 619,561 0 (Ill) 0 13,500 r 100,000 909990 Unappropriated 0 968,234 0 0 0 0 TOTALNON- OPERATING • r 634,561 r 1,028,234 r 69,718 r 290,000 • 350,905 • 160,000 TOTAL RIVIRFRONT REDEVELOPMENT r 853,911 r 1,195,704 r 3,295,486 • 410,727 r 485,927 • 286,022 Page 2 of 2