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Home My WebLink AboutIRC Davis St Sewer Main & Lift StationIndian River County Department of Utility Services 1801 27t" Street, Vero Beach, Florida 32960 Phone: 772-567-8000, Fax: 772-770-5143 �r�1,y\' t;1t q►� ,� �: : �r = � �� _ ": `=�� .� ,�y * , ''4 �k 1�i)It1t��' Thursday, November 1, 2012 ATT: Joseph Griffin City of Sebastian 1225 Main Street Sebastian, FL 32958 RE: INTERLOCAL AGREEMENT Davis Street Sewer Main and Lift Station Mr. Griffin, The Department of Utility Services is forwarding with this cover letter the Interlocal Agreement for the Davis Street sewer main and lift station. This is an important project for the County and we are pleased to have the opportunity to work with you. Contact our office is you have questions or comments. Sincerel , Art Pfeffer roject Manager Indian River County Department of Utility Services 1801 27t" Street, Building A Vero Beach, Florida 32960 office 772-226-1826 cell 772-751-7511 cc: Michael Hotchkiss, P.E., Capital Projects Manager INTERLOCAL AGREEMENT DAVIS STREET SEWER MAIN AND LIFT STATION THIS INTERLOCAL AGREEMENT entered into on this 2nd day of October , 2012 between Indian River County, a political subdivision of the State of Florida, whose address is 1801 27th Street, Vero Beach, Florida 32960 ("County"), and the City of Sebastian, a municipal corporation, whose address is 1225 Main Street, Sebastian, Florida 32958 ("City") do hereby agree as follows: WITNESSETH: WHEREAS, the County is the water and wastewater provider to homes and businesses within the city limits of the City of Sebastian; and WHEREAS, the County with the City's consent, expands its water and wastewater services in order to serve more residents and businesses within the city limits; and WHEREAS, the County and City jointly agree that expansion of infrastructure is a form of economic development because private costs to develop infrastructure can be lowered, thereby leading to potential new business investment; and WHEREAS, in order to lower the public cost of providing economic development incentives, the County and City will partner in order to expand infrastructure on Davis Street, which is located in the RiverFront Business District of Sebastian, Florida; and WHEREAS, the County will extend a wastewater gravity sewer main along Davis Street between U.S. Highway 1 and Indian River Drive; and WHEREAS, the County will also construct a wastewater lift station at the northwest corner of Davis Street and Indian River Drive; and WHEREAS, the parties recognize the mutual benefits that will be provided to each other pursuant to this agreement. NOW, THEREFORE, in consideration of the mutual undertakings herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 1. RECITALS. The above recitals are true and correct and are incorporated herein. 1 2. The County shall plan, design, engineer, permit, put out to public bid, award a construction contract, subject to the terms of this Agreement, and supervise construction� of the following improvements: a. An eight (8) inch wastewater gravity sewer main line extending from U.S. Highway 1 and Davis Street east along Davis Street within its existing right-of- way to Indian River Drive. b. The County will install a lift station to be placed within the City's right-of-way on the northwest corner of Davis Street and Indian River Drive in order to serve the new wastewater main. c. In order to accommodate these utility improvements, the City shall dedicate to the County a perpetual, non-exclusive utility easement along Davis Street in sufficient width to accomplish this wastewater gravity sewer main extension and lift station construction project. d. As part of the project, the County shall plan, design, permit, publicly bid and supervise construction of the reconstruction of Davis Street between Indian River Drive and U.S. Highway 1 from a 2-lane street with one lane of traffic in either direction with a median to a single 2-way standard residential street utilizing existing stormwater drainage improvements. All construction to be in compliance with Indian River County/Florida Department of Transportation Green Book Standards. The City reserves the right to review, modify and approve road design prior to project bidding. e. The County shall install poles, posts or other protective devices around the lift station so as to provide it protection at the County's sole discretion. f. The City shall have its surveying contractor to perform all necessary surveying work necessary to complete the project and provide the surveys to the County for review and inclusion in the bid documents. g. At the sole discretion of the City, during the reconstruction of Davis Street, the City shall determine the amount of landscaping that may be installed along the reconstructed Davis Street. It is the intent of the parties to share the costs of the improvements subject to this agreement. To that end, the County shall be responsible for the following costs: a. The design, planning, permitting, public bidding, award construction and supervision of all materials, equipment and costs associated with extension of the wastewater gravity sewer main line and construction of the lift station. The City shall not be responsible for reimbursement to the County for any of these costs. 2 b. The City agrees to reimburse the County for it's pro rata share of costs to design, engineer, permit, publicly bid, construct and supervise the reconstruction of Davis Street and associated drainage and landscape improvements up to a maximum of $150,000. c. In order to define the respective costs to each party, the County shall cause this project to be publicly bid with an itemization of the costs of the various items to be constructed and a complete itemization shall be mandatory from the responsive bidders. Following opening and tabulation of the bids, both the City and the County each shall have the right to reject any and all bids if in the opinion of either the City or the County, all bids are too high, non-responsive or not submitted by a responsible bidder. d. The Parties shall respectively agree on the lowest, responsive and responsible bidder at a scheduled meeting of the Sebastian City Council and the Indian River County Board of County Commissioners. e. Both the City and the copied on all important They are as follows: As to City: Joseph Griffin City of Sebastian 1225 Main Street Sebastian, FL 32958 772-388-8228 County shall establish a contact person who shall be correspondence and notices pursuant to this agreement. As to County: Michael Hotchkiss, P.E. Indian River County Utilities 1801 27th Street Vero Beach, FL 32960 772-226-1821 f. The County shall require the contractor to name the City as an additional insured on all policies of insurance required under the contract. g. The County shall require the contractor to indemnify the City and hold the City harmless under the contract for the improvements. h. Upon receipt of any applications for payment from the contractor for work perFormed under the contract, the County agrees to provide the City with a copy of the application for payment within three working days of receipt. The City shall have five working days to approve or object to the application for payment. Should the City fail to object to any application for payment within five business days of receipt of the application for payment failure to object will be deemed approval by the City and payment to the contractor will be processed by the County in accordance with the contract documents. Any objections to payment(s) by the City shall be resolved by the project's Engineer-of-Record. The City shall reimburse the County for its costs contained in the application for payment by the contractor and shall be paid by the City to the County within the City's normal course of business and payment schedule, but not to exceed 45 days. The contract between the County and the contractor and all exhibits thereto are incorporated herein as part of this Interlocal Agreement. IN WITNESS WHEREOF, the County and the City have caused this Interlocal Agreement to be duly executed and entered into on the dates so written. ATTEST: Jeffrey R. Smith, C rk of Co and C ptr ler B . Deputy erk Approved as to form and legal sufficie � � By: William K. DeBraal Deputy County Attorney ATTES : ally Maio, City Clerk � �. By: Approved as to form and legal sufficien y: By: � obert A. Ginsburg City Attorney INDIAN RIVER COUNTY .,��ss�u�'�•''� i Q �`�' � _ z,. . _�: By. I :o: ��:k.M1 _ Peter D. O'Bryan, Vice Chair �i' •. ��_ � xz��., •. ,� •, �r,��rs� .. . : .4 •... , . BCC approved: october 2, 2012'0, iNDiANR��.� ��1 ��YnMUq4��.•�. CITY OF SEBASTIAN By: ill, Mayor pproved: sePt. 12, 2012 4