HomeMy WebLinkAbout2011 - City Manager Updates to Council TO: Members of the Sebastian I ity Council
FROM: Al Minner, City Manage
RE: CURRENT TOPIC UP. • -
DATE: Monday, November 2 ; 20 1
With the conclusion of the 2011 election cycle, another edition of the Current Topic Updates is
provided to inform Council Members on the status of on-going or completed City-wide projects.
WORKING WATERFRONT
A letter from Florida Communities Trust (FCT), dated November 1, 2011, has been received
indicating that the City is now in compliance with the Declaration of Restrictive Covenants of the
Stan Mayfield Grant. To prevent similar problems from occurring in the future, the following steps
are being initiated.
1. AMENDING THE FISHERMAN LANDING SEBASTIAN (FLS) AND INDIAN RIVER SEAFOOD (IRS)
LEASES- FLS has a lease with the City and FLS has subleased a portion of 1540 Indian
River Drive to IRS. FCT is requiring some minor modifications to these leases. The
modifications have been submitted to the City and Bob Ginsburg has reviewed them.
The lease modifications will be sent to FLS and IRS for execution and provided to
Council for your approval at the December 14, 2011 meeting.
2. AMENDING WORKING WATERFRONT MANAGEMENT PLAN — FCT has requested that the
City's Management Plan be amended. The current plan was written in June 2010 and
was reviewed/approved by the Working Waterfront Committee, City Council and FCT.
The Office of the City Manager is preparing plan modifications. The plan modifications
will more clearly define operational intent without changing the foundation of the existing
lease agreements. The goal is to have the draft publicly available by the Thanksgiving
Holidays. Formal Council review and public input will be targeted for the December 14
Regular Meeting. Followed by FCT review and approval and final City adoption.
3. FISHERMAN'S LANDING RESTAURANT- Joe Griffin and I continue to be in constant contact
with FLS and IRS to ensure that the restaurant owners settle the matter of rent credit
refund and other expenses owed IRS.
4. FUTURE LEASE MODIFICATIONS WITH FLS — Joe Griffin and I have entertained some
contractual modification discussions between the City and FLS. Discussion has focused
on the concept of the City managing the 1540 Indian River Drive (Hurricane Harbor)
facilities, while FLS manages the 1532 Indian River Drive (Dabrowski Parcel) facilities.
To date, no concrete proposal has been reached which would require Council's attention.
5. MOVING FORWARD-Once items 1-4 are complete, staff will ensure that the project moves
forward with plans to re-open the eatery and complete the museum portion of the project.
Staff has been in contact with several parties concerning different museum options and
will continue to work towards final project completion.
PROJECT EXPENSE UPDATE—SEE ATTACHMENT
With calendar year 2011 coming to a close, Council should note that a number of projects have
been completed this year. To summarize accomplishments, attached is an expense summary
depicting costs for (1) completed projects; (2) projects 80% complete; (3) projects in progress;
and, (4) projects ready to start. Overall, City wide projects expenses are concluded at budgeted
levels (all funds included). In fact, it is estimated that there may be some considerable savings,
as the Powerline Road project appears to be under budget.
POWERLINE ROAD
The Powerline Road project moves forward. Phase One, construction of the road between C.R.
512 and Sebastian Elementary School was completed within the contractual timeline (August 12
— Prior to start of the school year). With the wet weather in later summer/early fall, Phase Two —
construction between Sebastian Elementary School and Main Street—has been delayed. Phase
Two paving began approximately 2 weeks ago. Upon inspection, however, there are some
problems with road surface conditions. Masteller/Moler Engineering, the construction inspectors
on the job, are currently reviewing the situation. At this time, it appears the road surfaces in
Phase Two will need to be corrected before acceptance. Tim Rose Construction seems
amendable to correcting the deficiencies without additional cost to the City and it is anticipated
that milling and re-asphalt paving will take place this week. Regarding funding, the project
appears to be under budget as there have been minimal change orders and savings on imported
fill.
CAVCORP PROJECT
With the working waterfront receiving most of the City Manager's attention, the engineering
Request for Qualifications (RFQ) has been delayed. It is anticipated that the proposed contract
between the City and Infrastructure Engineers will be submitted to Council at your December 14,
2012 meeting. At that time Council will have opportunity to review price and project tasks.
$75,000 has been budgeted in FY 11 for engineering services. A copy of Infrastructures proposal
is available in the City Manager's Office.
PRESIDENTIAL STREETS
As reported at your meeting on Wednesday, November 16th, Frank Watanabe with Neel-Schaffer
is completing engineering plans for landscape, drainage and street repairs along Washington,
Martin and Cleveland Streets. $310,000 is the budget in FY 12 DST for this project. The current
project goal is to complete all design work by mid-December, for project letting after the New
Year.
Two summary points on this project are most important:
1. Frank Watanabe modified the plans to an underground drainage system; and,
2. In preparing the underground design, two other drainage problems at the intersection of
Indian River Drive/VVashington and Indian River Drive and Cleveland have been
identified. It may be an appropriate time to fix these problems as both areas have
excessive stormwater pooling in the street due to older infrastructure. Neel-Schafer has
estimated that the cost to address these problems is :
ITEM ADDITIONAL COST
Engineering $19,500
Washington 26,200
Cleveland 99,500
TOTAL $145,200
Existing Budget 310,000
POTENTIAL NEW BUDGET
$455,200
Based on your direction at the November 16th meeting, as Powerline expenses solidify, my office
will prepare a budget modification shifting funds from Powerline to the Presidential Street project.
This action will require Council approval and will be on your December agenda.
US 1 PARKING IMPROVEMENTS
As you know, Santa Cruz Construction, Inc. (Merritt Island, FL) received the contract to construct
the parking improvements along US 1. This is the same company that did the landscaping
improvements along 512 — Sebastian Boulevard. The project bid amount is $274,945, with an
allocated budget of $300,000. Due to scheduling, the project will begin on approximately
December 5th. The delay was established in order to avoid conflicts with light-up night scheduled
for Friday, December 2"d. Santa Cruz is confidant the project will be complete in two weeks.
They aim to block of parking sections in 150 —200 foot increments as the texture is added to the
parking areas. Staff will be in contact with the Chamber and business owners to coordinate the
construction process as much as possible.
512 BEAUTIFICATION PROJECT
The 512 is scheduled to receive the final inspection this week. A request has been made to place
a landscape boarder around the new planting beds (similar to the 512 Flag Pole) and Public
Works will address this shortly. Please note, the final project expense is $298,205, which is
$18,677 (6%) over budget (see attached report). The overage is due to electrical improvements
associated with lighting and irrigation.
While the project does not seem like a tremendous amount of landscape was installed, a
significant of amount underground drainage pipe was required to create the landscape areas. If
the City moves forward with serious consideration of improving this 512 corridor in the future,
drainage and creation of retention areas with be the primary challenge/expense.
CDBG—RIVERVIEW PARK RESTROOM
Maxwell Plumbing completed the lift station improvements at the Riverview Park Restroom
facility. Approximately$37,700 remains in these CDBG funds. Council originally request that the
remainder of the CDBG funds be used for veteran housing assistance. Per Council Member's
Wright comments at the 16 November meeting, staff is investigating the possibility of shifting
these funds to aid in construction of new memorial the Four Chaplains War Memorial.
SCHUMANN PARK PAVILION AND RESTROOMS
The Schumann Park Pavilion is nearly complete. The restroom project has encountered another
delay. Upon the start of the project, lift station bids came in slightly too high. As a result Public
Works is preparing some alternates to save money. While doing this, the holiday season is
approaching and key personnel will be on vacation. Therefore, the construction of the restroom
will start in earnest after the New Year. However, Public Works crews will be preparing the sight
by moving the playground equipment.
As always, if you have any questions on these or any other projects, please contact me at your
earliest convenience.
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