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Home My WebLink About09252013CRA AgendaCr[Y OF E LAS __,n'NN 'w" HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) AGENDA WEDNESDAY, SEPTEMBER 25, 2013 — 6 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES —March 13, 2013 5. NEW BUSINESS A. CRA Resolution No. 13 -01 FY 2013/2014 Budget (Administrative Services Transmittal, CRA 13 -01, Exhibit A) A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. 6. ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0905 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. 1 of 9 MY OF SEBASTIAN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES WEDNESDAY, MARCH 13, 2013 — 6:35 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 8A. Mayor McPartlan called the Community Redevelopment Agency Meeting to order at 6:35 p.m. B. Roll Call City Council Present: Mayor Bob McPartlan (Chair) Vice -Mayor Don Wright (Vice Chair) Council Member Jerome Adams Council Member Andrea Coy Council Member Jim Hill City Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Community Development Director, Joseph Griffin Police Chief, Michelle Morris MIS Senior Analyst, Barbara Brooke -Reese C. Approve February 13, 2013 CRA Minutes (Minutes) MOTION by Ms. Coy and SECOND by Mr. Wright to approve the February 13, 2013 CRA Minutes. Result of Roll Call: Ayes: All Nays: None Passed 5 -0 D. Facade, Sign and Landscape Grant Selection Committee - Appoint One Business Owner Position (Transmittal, Application, Press Release) The Community Development Director briefly explained the recommendation to appoint Mickey Capp to be in a business owner position and change Lisanne Monier to a resident position. 2 of 9 CRA Meeting (During Regular City Council) March 13, 2013 Page Two MOTION by Ms. Coy and SECOND by Mr. Wright to appoint passed on a voice vote of 5 -0. E. Fiscal Year 2012 CRA Annual Report in Accordance with 163.356(3)(c) Florida Statutes — Accept and Forward to City Council (Finance Director Transmittal, F.S.163.356(3)(c), Report) The Finance Director presented the CRA Annual report ending September 30, 2012. MOTION by Mr. Wright and SECOND by Ms. Coy to accept the report. Damien Gilliams cited the revenue taken in over twelve years which is in the millions and said we have nothing to show for it, appears to be a special fund for special interests, and poorly managed. Result of Roll Call: Ayes: All Nays: None Passed 5 -0 F. Being no further business, Mayor McPartlan adjourned the CRA meeting at 6:42 p. M. Approved at the CRA Meeting. By: Bob McPartlan, Mayor CRA Chairman ATTEST: Sally A. Maio, MMC City Clerk 2 3 of 9 QIY OF SE$AST�AiV HOME OF PEUCAN ISLAND Sebastian Community Redevelopment Agency, Florida SUMMARY In accordance with Florida Statute 189.418(3), Community Redevelopment Agency (CRA) should adopt a budget by resolution. The proposed budget for Fiscal Year 2013/2014, beginning October 1, 2013 and ending September 30, 2014, is included as EXHIBIT "A" for the CRA Board's consideration. The proposed budget for the CRA is $347,495. The total tax increment revenue is projected to be $265,466. Upon approval, the CRA budget shall be incorporated in the Annual Budget for the City of Sebastian as a Special Revenue Fund. RECOMMENDED ACTION Move to approve Resolution No. 13 -01 adopting the CRA budget for fiscal year 2013/2014. 4 of 9 Agenda No. Subject: Resolution No. 13 -01 Adoption of CRA Budget for Fiscal Year 2013/2014 Department Origin: ; Administrative Services A prow for Submittal by: Reviewed By: City Attorney: ' City Clerk: Y4-A� 1 er, City Manager Date Submitted: September 17, 2013 For Agenda of. September 25, 2013 Exhibits: • Resolution No. 13-01 • EXHIBIT "A" Proposed CRA Budget EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A REQUIRED: N/A SUMMARY In accordance with Florida Statute 189.418(3), Community Redevelopment Agency (CRA) should adopt a budget by resolution. The proposed budget for Fiscal Year 2013/2014, beginning October 1, 2013 and ending September 30, 2014, is included as EXHIBIT "A" for the CRA Board's consideration. The proposed budget for the CRA is $347,495. The total tax increment revenue is projected to be $265,466. Upon approval, the CRA budget shall be incorporated in the Annual Budget for the City of Sebastian as a Special Revenue Fund. RECOMMENDED ACTION Move to approve Resolution No. 13 -01 adopting the CRA budget for fiscal year 2013/2014. 4 of 9 CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY RESOLUTION NO. 13 -01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Sebastian has submitted a budget for the Sebastian Community Redevelopment Agency (CRA) for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014; and WHEREAS, the budget includes the estimated expenditures necessary to carry out the functions of the CRA for the Fiscal Year beginning October 1, 2013, and ending September 30, 2014; and WHEREAS, the budget includes the estimated revenues to be received by the CRA during said period from all sources, including tax increment funding; and WHEREAS, the CRA has examined and carefully considered the proposed budget in a duly assembled meeting. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY: SECTION 1. The City of Sebastian Community Redevelopment Agency does hereby adopt, confirm and approve the budget attached hereto as Exhibit "A" as the budget for the CRA for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014. SECTION 2. The governing board of the CRA does hereby find that: (a) The budget adopted has been prepared in accordance with generally accepted accounting principles; and (b) The estimated revenues to be received by the CRA during.the Fiscal Year beginning October 1, 2013, and ending September 30, 2014 from all sources, including tax increment funding, equals the total of appropriations for expenditures and reserves in the budget during said period; and (c) The budget will regulate expenditures of the CRA and no expenditures or contracts for expenditures shall be made except in pursuance of budgeted appropriations; 5 of 9 (d) The budget is adopted in accordance with Section 189.418, Florida Statutes. SECTION 3: In order to effect an orderly year -end closeout of all financial books and records for the CRA, the City of Sebastian City Manager is hereby authorized and directed to increase the corresponding line item appropriations in the budget to the extent of those purchase orders which shall have been issued prior to September 30, 2013, but shall not have been filled prior to that date, and is authorized and directed to pay all such purchase orders upon receipt of the goods or services therein specified from the funds so appropriated. The City of Sebastian City Manager is hereby further authorized and directed to increase the budget appropriations to the extent of any unexpended balances from state, federal or other grants as of the end of business on September 30, 2013, and to the extent of any unexpended balances, whether or not encumbered, outstanding in projects or programs as of the end of business on September 30, 2013 and all such balances shall be appropriated to the corresponding accounts in the same funds in which they were outstanding as of September 30, 2013; and the City Manager shall be authorized to expend such appropriations for the purposes approved by the CRA in connection with such state, federal or other grants, and projects. The City Manager shall, prior to December 31, 2013, report to the CRA all such purchase orders, grants and projects. Corresponding changes in the anticipated revenue accounts are hereby authorized. SECTION 4: The City Manager is hereby authorized and directed to maintain and amend the budget so as to reflect the anticipated revenue and the appropriation of, and expenditure of, all grant funds and bond proceeds committed to, or received by the CRA subsequent to September 30, 2013, and prior to October 1, 2014, in accordance with the directions of the CRA as to the appropriation and expenditure of such grants and bond proceeds as. and when received. SECTION 6: The City Manager shall have the authority to transfer appropriations from one line item to another line item of the budget, so long as the total appropriations shall not be increased thereby. Transactions affecting total appropriations, other than those authorized herein in other sections shall require the prior approval of the CRA. Any such transactions are subject to any restrictive statutes or ordinances, including those authorizing the issuance of any outstanding bonds. SECTION 7. This Resolution shall become effective October 1, 2013. The foregoing Resolution was moved for adoption by CRA Board member The motion was seconded by CRA Board member and, upon being put into a vote, the vote was as follows: Bob McPartlan, Chairman Don Wright Andrea B. Coy Jim Hill Jerome Adams 6 of 9 The CRA Chairman thereupon declared this Resolution duly passed and adopted on this 25th day of September, 2013 ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Bob McPartlan, Chairman Approved as to form and legality for the reliance by the City of Sebastian only: Robert Ginsburg, City Attorney 7 of 9 EXHIBIT "A" RESOLUTION NO. 13 -01 013/2014 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. All revenues and expenditures related to the City's Community Redevelopment Agency are included in this fund. In FY 2008 -2009, a transfer was started to General Fund to offset the additional costs of providing enhanced maintenance of parks COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Account Number Description TAXES FY 09/10 Actual FY 10 /11 Actual FY 11/12 Actual Amended FY 12/13 Budget FY 12/13 Projected FY 13/14 Adopted Budget 338200 Tax Increment Revenue - Sebastian 223,426 153,900 131,821 144,489 145,437 144,856 338200 Tax Increment Revenue - Indian River Cty 206,304 143,720 123,248 120,320 120,886 120,610 TOTAL TAXES 429,730 297,620 255,069 264,809 266,323 265,466 MISCELLANEOUS REVENUE 361100 Interest Income 1,924 4,794 1,864 2,704 1,600 1,600 361105 SBA Interest Earnings 1,131 358 440 360 292 336 367000 Gain/Loss on Investments 0 0 (861) 0 0 0 362100 Rents and Royalties 0 0 12,000 0 0 0 369900 Other Miscellaneous Revenue 3,781 16,266 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 6,836 21,418 13,443 3,064 1,892 1,936 NON - REVENUE SOURCES 389991 Fund Balance Carried Forward 2,858,920 261,154 0 192,167 150,124 80,093 TOTAL NON - REVENUE SOURCES 2,858,920 261,154 0 192,167 150,124 80,093 TOTAL RIVERFRONT REDEVELOPMENT 3,295,486 1 580,192 1 268,512 1 460,040 418,339 347,495 8 of 9 EXHIBIT "A" RESOLUTION NO. 13 -01 012/2013 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Description OPERATING EXPENDITURES FY 09/10 Actual FY 10 /11 Actual FY 11/12 Actual Amended FY 12/13 Budzet FY 12/13 Proiected FY 13/14 Adopted Budget 533100 Professional Services 25,149 5,400 7,000 7,000 9,200 7,000 533201 Admin Svcs Provided by the GF 13,202 7,440 13,202 13,202 13,202 13,202 533400 Other Contractual Services 16,140 9,070 200 600 0 50,000 534120 Postage 0 0 0 0 0 0 534315 Public Lighting 15,186 15,000 14,460 15,500 14,800 15,500 534320 Water and Sewer 730 857 1,064 1,000 950 1,000 534400 Rents and Leases 3,326 3,266 3,341 0 0 0 534686 R &M -Park Facilities 888 0 0 2,500 0 0 534699 Other Capital Projects Maintenance Expense 3,541 34,376 32,410 30,000 25,000 25,000 534830 Special Events Expense 34,395 33,782 33,596 42,468 42,468 42,468 534920 Legal Ads 755 53 179 100 620 650 535200 Departmental Supplies 0 580 0 1,000 0 0 535410 Dues & Memberships 670 670 175 670 175 175 535710 Non -Ad Valorem Taxes 0 0 2,438 0 2,326 2,500 TOTAL OPERATING EXPENDITURES 113,982 110,494 108,065 114,040 108,741 157,495 CAPITAL OUTLAY AND PROJECTS 606100 Land 2,308,392 0 0 0 0 0 606200 Buildings 784,000 0 0 0 0 0 606310 Improvements Other Than Building 4,024 0 0 0 0 0 TOTAL CAPITAL OUTLAY AND PROJECTS 3,096,416 0 0 0 0 0 GRANTS AND AIDS 820100 Fagade /Sign Improvement Program 15,370 78,424 32,903 26,000 26,000 30,000 820200 Sewer Connection Program 0 0 0 10,000 10,000 100,000 TOTAL GRANTS AND AIDS 15,370 78,424 32,903 36,000 36,000 130,000 NON - OPERATING 909100 Interfund Trfr to General Fund 001 60,000 60,000 60,000 60,000 60,000 60,000 909132 Interfund Trfr to CIP Fund 320 9,829 290,964 594 0 0 0 909133 Interfund Trfr to CIP Fund 330 (111) 40,310 43,864 250,000 213,598 0 909990 Unappropriated 0 0 23,086 0 0 0 TOTAL NON - OPERATING 69,718 391,274 127,544 310,000 273,598 60,000 TOTAL RIVERFRONT REDEVELOPMENT 3,295,486 580,192 268,512 460,040 418,339 347,495 0 • 1