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13-14-FY 1st QuarterRESOLUTION NO. R -14 -05 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014 AS PROVIDED FOR IN EXHIBIT "A "; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian adopted Resolution No. R -13 -23 on September 25, 2013 approving the City's 2013 -14 budget, also referred to as the Annual Budget Resolution; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended December 31, 2013 indicated that an additional adjustment needs approval by the City Council; and WHEREAS, the City Council and City Manager have previously approved any other necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014 be amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A ", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember Hill The motion was seconded by Councilmember Coy was as follows: Mayor Bob McPartlan aye Vice -Mayor Jim Hill aye Councilmember Andrea Coy aye Councilmember Jerome Adams aye Councilmember Richard Gillmor aye and, upon being put to a vote, the vote The Mayor thereupon declared this Resolution duly passed and adopted this 12`h day of March 2014. ATTES Sally A. Maio MC City Clerk CITY OF S BASTIAN F O A By: Mayor Bob McPartlan Approved as to form and content for relia e by the City of Sebastian only: Robert A. Ginsburg, JOV City Attorney EXHIBIT "A" of RESOLUTION R -14 -05 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED DECEMBER 31, 2013 Amounts Changes Authorized by City Manager: Transfer from other Golf Course accounts to cover necessary work on irrigation system and minor $ 2,272 repairs to old golf cars before return to Club Car. Transfer of DST Funds allocated for Schumann Park to cover costs of barricades necessary to perform $ 3,830 work on the Barber Street Bridge. Transfer from other Airport operating accounts to provide additional funds for advertising. $ 5,720 Establish budgets in the Capital Projects Funds for 2013 -2014 Projects. $ 1,952,000 Establish budgets for uncompleted projects being carried forward from prior years. $ 1,484,890 Transfers between Administrative Services Division operating accounts to replace the electronic check $ 1,600 signing system. Changes Approved by City Council: Adjust budget for Airport Drive East project to amounts authorized at the 12/11/13 City Council $ 166,163 meeting. Increase in the Presidential Streets project as authorized at the 12/11/13 City Council meeting by $ 658,500 reallocating the budget for CAVCORP, adding $90,000 Grant funding and allocating an additional $95,000 from the DST Fund. Additional Changes Submitted for City Council Approval: Adjust budget for renovation of the football field restrooms. $ 35,000 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY OVERVIEW THE OVERALL STATUS AT THE END OF THE IST QUARTER APPEARS NORMAL FOR THIS POINT IN THE YEAR. GENERAL FUND REVENUES, EXPENDITURES AND CASH RESERVES ARE IN LINE WITH EXPECTATIONS. GOLF COURSE ACCOUNTS WERE AFFECTED BY THE RECENT BANK LOANS FOR CARTS AND EQUIPMENT BUT WERE OTHERWISE AS EXPECTED. REVENUES AT THE AIRPORT ARE COMPARITIVELY LESS THAN LAST YEAR, AS ARE AIRPORT EXPENSES. BUILDING FUND REVENUES ARE SLIGHTLY DOWN AS COMPARED TO THE 1sT QUARTER OF LAST YEAR. GENERALFUND The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the current quarter to the end of the prior fiscal year. Calculated Reserves balances increased, as is normal with the receipt of property tax revenues. The graph below and right compares the I' quarter of the current year to the 1't quarter of the prior 2 years. Revenues and amounts Expended appear in line with prior years' first quarters. 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 90.0% - 80.0% 70.0% Revenues Expended Reserves 50.0% 40.0% 10,218,238 9,750,951 5,469,458 /-71 � �` -42F ,� ,�L�J' 20.0% 1r9!312013 2103LIEZ,13 3,728,084 2,440,179 6,757,362 o.Q % 7,000,000 90.0% - 80.0% 70.0% 6,000,000 50.0% 40.0% 5,000,000 30.0% /-71 � �` -42F ,� ,�L�J' 20.0% — — 10.a% 4,000,000 o.Q % 3,000,000 �o elc,460 1CA�0 G {"9 �d o�I' - Ao cGe- CGn �e�QNO d0i1 p x ©p ?, oil 2,000,W0 1,000,000 0 Revenues Expended Reserves ■12131011 3,416,677 2,353,699 6,165235 012131/1012 3,640,749 2,360,732 6;342,188 F712/31I2013 3,728,084 2,440,179 6,757;362 The graph below and left shows collections through the 1' quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 72% of all budgeted revenue. About $73,000 more was received from those three sources in the first three months as compared to last year, primarily due to unusually high receipts from FP &L. The graph below and right shows the percentage of budgeted expenditures by department at the end of the 1s' quarter. In total, al I departments expended 24.3% of amounts budgeted. 4,500,000 4,000,000 3.500,000 3,000,000 _ 2,500,000 2,000,000 1,500,000 1.000,000 500,000 0• 1st Qtr 2013 1st Qlr 2014 2014 Budget 2014 Projection DElectric Franchise MElectric Ubkty Tax ■ HatFt ent Sales Tax OT6tals 0f the Three 100.0% " 90.0% - 80.0% 70.0% 60.0% 50.0% 40.0% - 30.0% /-71 � �` -42F ,� ,�L�J' 20.0% — — 10.a% It o.Q % - �o elc,460 1CA�0 G {"9 �d o�I' - Ao cGe- CGn �e�QNO d0i1 p x ©p ?, oil SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collections through the I' quarter of the current year to the I' quarter of last year and shows the current annual budget and staffs projection for next year for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. DST collections were above budget expectations. The graph below and right shows the totals budgeted this year for capital projects, as compared to amounts spent through the end of the I' quarter. It reflects the large unexpended amounts for the Computer System Overhaul, Presidential Streets, Fish House, Tulip Drive, plus the Airport's Main Street Access Road and Hanger projects. 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 LoGT DST StormwaterFee 1131st Qtr 2013 ■1st Qtr 2014 02614 Budget 62014 Projection 4,000,000 3,500,000 - 3,000,000 2,500,000 2.006.000 1,500,000 1,000,000 - 500,000 /-71 � �` -42F ,� ,�L�J' t9�k���,ye 5$1e5�9+ 219��egs dF�� (0= G. 'to F1et1 spot Page I of 2 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) DEBT SERVICE FUNDS AND LONG -TERM DEBT The City's debt is accounted for in the two Debt Service Funds. They are the Discretionary Sales Tax Bank Note ($2,893,000 outstanding, maturing 4/01/17) and the Stormwater Revenue Bank Note ($3,096,000 outstanding, maturing 5101/22). The City refunded the previously issued bonds with Bank Notes on December 18, 2013. The City also has a Bank Note for Street Repaving ($1,998,000 outstanding, maturing 12/01122) and a Bank Loan for Golf Course Equipment ($38,380 outstanding, maturing [2 /06 /15) and for Golf Carts ($287,686 outstanding, maturing 10 /31 /17). The City is in compliance with covenants and repayment requirements on all these obligations. GOLF COURSE The graph below and left compares Golf Course Revenues, Expenses and Reserves at the end of the I' quarter this year to the end of the prior fiscal year. 'rhe graph below and right compares Revenues, Expenses and Reserves for the I" quarter of the current year to the I' quarter of the prior two years. The Golf Cart Bank Loan and recording the newer assets as of 11/07/13 causes the spike in current year Revenues and amounts Expended. Reserves are net of liabilities for accrued leave and advance payment of fees (about $88,778). 1.70,00 1,200.004 700,000 200,00 (50) 500,000 100,000 Revenues Expanded Reserves _ Revenues Expended rResems 50,00 91342013 1,340,948 4,478,451 (318,061) 366,353 312.30 1213if2013.. 810,726 448,180 (156.823) '1111215112012 1,000,000 840,000 600,000 400.000 200,000 0 1200.000) 500,000 100,000 Revenues Expended Reserves Revenues Expended rResems 50,00 10,712 600 000 366,353 312.30 (50,000) '1111215112012 90,090 415,034 318,025 0 1012J31120131 (200,00) C11Z'31a013 e1e.728 448,180 12131,2013 AIRPORT The graph below and left compares Airport Revenues, Expenses and Reserves at the end of the I' quarter to the end of the prior fiscal year. The graph below and right compares the 1" quarter of the current year to the 1" quarter of the prior two years. Reserves are net of liabilities for accrued leave (about $58,000) but not long -term advances from other Funds, which currently amount to $752,511. 1,000,004 500,000 100,000 Revenues Expended Reserves 50,00 10,712 600 000 0 (50,000) 460,000 90,090 200,060 !147,581 0 1012J31120131 (200,00) Revenues ed Reserves 104,111 913012013 704,498 4 (80,618) 12131,2013 152,724 127,143 (57,323) 200,000 150,000 100,000 Revenues Expended Reserves 50,00 10,712 90,783 0 (50,000) 162,363 90,090 (100,000) Expended Reserves Revenues 1012J31120131 ■ 1213112011 115, 333 104,111 16.105 01213112012 152,724 ;58,025) 175,297 187,323) 1012131M131 127,143 147,581 BUILDING The graph below and left compares Building Department Revenues, Expenses and Reserves at the end of the 1" quarter to the end of the prior fiscal year. The graph below and right compares the 1" quarter of the current year to the 1" quarter of the prior two years. 151 quarter Reserves are higher than shown for the I" quarter for several years due to increased activity. Reserves are net of liabilities for accrued leave and advance payment of business taxes (about $99,000). 1,000,000 800.666 600,000 400,006 20,0o 0 � (20,00) Revenues Expended Reserves 913012013 710,960 423,100 775,254 limi.20131 161,195 1 1.11,290 831,595 1,000,000 80,000 600,00 40,00 20,00 0 Revenues Expended Reserves ■1213112011 10,712 90,783 530,376 ■121312o12 162,363 90,090 579,688 1012J31120131 161,195 1 111,290 831,595 Page 2 of 2 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12131113 2010/2011 2011/2012 2012/2013 2013/2014 2013/2014 2013/2014 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GENERALFUND TAXES - 3,120,718.97 - 2,835,606.83 - 3,011,530.23 - 3,002,636.56 - 6,578,240.00 45.64% LICENSES & PERMITS - 3,841.00 - 7,614.50 - 8,042.50 - 80,635.18 - 149,050.00 54.10% INTERGVT'L REVENUE - 285,827.81 - 295,506.46 - 309,992.95 - 324,853.06 - 2,048,300.00 15.86% CHARGES FOR SERVICE - 66,987.16 - 65,561.65 - 83,885.43 - 89,843.52 - 373,556.00 24.05% FINES AND FORFEITS - 18,682.73 - 12,509.54 - 13,996.14 - 17,177.74 - 65,400.00 26.27% MISC. REVENUE - 49,252.24 - 28,128.48 - 73,301.77 - 56,660.15 - 214,850.00 26.37% TRANSFERS IN - 184,181.79 - 171,750.03 - 140,000.01 - 156,277.50 - 630,748.00 24.78% GENERAL FUND REVENUE - 3,729,491.70 - 3,416,677.49 - 3,640,749.03 - 3,728,083.71 - 10,060,144.00 37.06% CITY COUNCIL 10,950.31 11,008.48 12,336.50 12,430.11 53,724.00 23.14% CITY MANAGER 50,784.15 50,718.63 49,174.15 85,827.74 238,389.00 36.00% CITY CLERK 71,661.99 96,436.75 72,828.88 87,114.50 286,600.00 30.40% LEGAL 16,016.56 17,743.65 17,097.48 15,978.10 102,270.00 15.62% ADMINISTRATIVE SERVICES 115,061.00 112,016.96 111,738.56 104,972.58 503,521.00 20.85% M.I.S. DIVISION 57,148.87 30,244.42 35,612.93 35,226.38 225,341.00 15.63% POLICE DEPARTMENT 1,062,527.62 993,685.60 959,306.01 1,014,320.34 4,412,137.00 22.99% ROADS AND DRAINAGE 160,431.57 159,911.44 158,174.29 182,689.77 794,114.00 23.01% STORMWATER UTILITY DIVIS 201,522.76 206,946.71 179,746.97 171,717.50 1,009,528.00 17.01% CENTRAL GARAGE 25,503.24 42,315.70 44,267.19 50,909.49 215,996.00 23.57% FACILITIES MAINTENANCE 36,538.10 63,530.63 56,570.70 35,887.89 275,508.00 13.03% PARKS /RECREATION 202,549.89 209,157.10 217,792.49 212,729.09 914,080.00 23.27% CEMETERY 22,306.92 35,501.87 23,481.83 45,151.46 176,132.00 25.64% COMMUNITY DEVELOPMENT 77,280.49 51,731.35 51,453.82 45,656.30 195,222.00 23.39% NON - DEPARTMENTAL 272,245.95 272,949.22 311,150.57 339,567.69 657,582.00 51.64% GENERAL FUND EXPENDITURES 2,382,529.42 2,353,898.51 2,300,732.37 2,440,178.94 10,060,144.00 24.26% LOCAL OPTION GAS TAX TAXES - 96,529.99 - 92,673.09 - 92,024.20 - 91,230.75 - 544,000.00 16.77% INTERGVT'L REVENUE 0.00 0.00 0.00 0.00 - 9,474.00 0.00% MISC. REVENUE - 710.19 -38.91 -91.76 -12.49 - 1,656.00 0.75% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 10,611.00 0.00% LOGT FUND REVENUE - 97,240.18 - 92,712.00 - 92,115.96 - 91,243.24 - 565,741.00 16.13% OPERATING EXPENSES 48,577.63 51,548.03 48,393.25 48,522.01 248,000.00 19.57% DEBT SERVICE 132,207.38 132,782.83 122,240.69 121,360.30 242,741.00 50.00% TRANSFERS OUT 697,040.12 31,250.01 1,445.00 0.00 75,000.00 0.00% LOGT FUND EXPENDITURES 877,825.13 215,580.87 172,078.94 169,882.31 565,741.00 30.03% DISCRETIONARY SALES TAX TAXES - 330,733.98 - 331,630.14 - 355,496.32 - 362,912.48 - 2,596,325.00 13.98% MISC. REVENUE - 439.12 - 1,997.13 - 1,164.56 - 1,371.09 - 27,658.00 4.96% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 1,245,173.00 0.00% DST FUND REVENUE - 331,173.10 - 333,627.27 - 356,660.88 - 364,283.57 - 3,869,156.00 9.42% TRANSFERS OUT 464,274.59 518,876.00 468,063.67 448,184.27 3,840,666.00 11.67% TO FUND BALANCES 0.00 0.00 0.00 0.00 28,490.00 0.00% DST FUND EXPENDITURES 464,274.59 518,876.00 468,063.67 448,184.27 3,869,156.00 11.58% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE - 1,296.84 - 1,070.90 163.17 - 487.09 - 1,936.00 25.16% TRANSFERS IN - 297,619.74 - 255,068.85 - 266,323.21 - 272,060.44 - 265,466.00 102.48% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 380,053.00 0.00% RRD REVENUE - 298,916.58 - 256,139.75 - 266,160.04 - 272,547.53 - 647,455.00 42.10% OPERATING EXPENSES 46,135.92 43,706.70 50,488.74 43,912.23 157,495.00 27.88% GRANTS AND AIDS 24,413.02 0.00 0.00 0.00 130,000.00 0.00% TRANSFERS OUT 26,800.47 15,000.00 18,353.60 15,000.00 359,960.00 4.17% RRD EXPENDITURES 97,349.41 58,706.70 68,842.34 58,912.23 647,455.00 9.10% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/13 STORMWATER UTILITY FUND MISC. REVENUE 201012011 2011/2012 201212013 2013/2014 2013/2014 2013/2014 FROM FUND BALANCES 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT STORMWATER FUND REVENUE ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET PARKING IN LIEU OF FUND 0.00 0.00 5,416.70 10,922.60 25,100.00 43.52% MISC. REVENUE 0.00 - 3,451.95 - 4,611.40 - 3,958.32 - 13,861.00 28.56% PARKING IN LIEU REVENUE 0.00 - 3,451.95 - 4,611.40 - 3,958.32 - 13,861.00 28.56% TO FUND BALANCES 0.00 0.00 0.00 0.00 13,861.00 0.00% PARKING IN LIEU EXPENDITURES 0.00 0.00 0.00 0.00 13,861.00 0.00% RECREATION IMPACT FEE FUND MISC. REVENUE - 4,056.74 - 16,772.60 - 23,770.11 - 39,461.27 - 36,569.00 107.91% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 254,351.00 0.00% RECREATION IMPACT FEE REVENUE - 4,056.74 - 16,772.60 - 23,770.11 - 39,461.27 - 290,920.00 13.56% OPERATING EXPENSES 0.00 0.00 0.00 0.00 10,000.00 0.00% CAPITAL OUTLAY 0.00 0.00 2,517.41 0.00 0.00 0.00% TRANSFERS OUT 13,536.13 28,281.78 98,318.00 21,618.41 280,920.00 7.70% RECREATION IMPACT FEE EX 13,536.13 28,281.78 100,835.41 21,618.41 290,920.00 7.43% STORMWATER UTILITY FUND MISC. REVENUE - 608,723.14 - 610,712.01 - 772,446.64 - 764,390.70 - 983,721.00 77.70% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 76,099.00 0.00% STORMWATER FUND REVENUE - 608,723.14 - 610,712.01 - 772,446.64 - 764,390.70 - 1,059,820.00 72.12% OPERATING EXPENSES 0.00 0.00 5,416.70 10,922.60 25,100.00 43.52% TRANSFERS OUT 234,719.28 385,706.86 234,852.00 235,430.01 1,034,720.00 22.75% STORMWATER FUND EXPENDITURE 234,719.28 385,706.86 240,268.70 246,352.61 1,059,820.00 23.24% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS - 800.00 0.00 0.00 0.00 - 8,000.00 0.00% MISC. REVENUE -40.40 -39.02 -45.33 - 120.55 - 2,185.00 5.52% LAW ENFORCE FORFEITURE REVENUE - 840.40 -39.02 -45.33 - 120.55 - 10,185.00 1.18% OPERATING EXPENSES 614.00 0.00 0.00 592.56 0.00 0.00% CAPITAL OUTLAY 5,881.00 0.00 0.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 10,185.00 0.00% LAW ENFORCE FORFEITURE EXPENDITUR 6,495.00 0.00 0.00 592.56 10,185.00 5.82% DST SER 2003 DEBT SVC FUND MISC. REVENUE - 459.87 - 293.68 - 1,212.41 - 39,742.12 - 4,966.00 800.28% TRANSFERS IN - 249,389.25 - 249,347.76 - 248,655.24 - 253,123.26 - 1,012,493.00 25.00% DST SER 2003 REVENUE - 249,849.12 - 249,641.44 - 249,867.65 - 292,865.38 - 1,017,459.00 28.78% OPERATING EXPENSES 0.00 0.00 375.00 0.00 300.00 0.00% DEBT SERVICE 0.00 375.00 0.00 1,842,278.95 1,016,644.00 181.21% TO FUND BALANCES 0.00 0.00 0.00 0.00 515.00 0.00% DST SER 2003 EXPENDITURE 0.00 375.00 375.00 1,842,278.95 1,017,459.00 181.07% STORMWATER 2003 DEBT SERV FUND MISC. REVENUE -41.93 -66.41 - 127.80 - 39,047.49 - 171.00 22834.79% TRANSFERS IN - 109,719.27 - 109,630.74 - 109,851.99 - 110,430.00 - 441,720.00 25.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 599.00 0.00% STORMWATER DEBT FUND REVENUE - 109,761.20 - 109,697.15 - 109,979.79 - 149,477.49 - 442,490.00 33.78% DEBT SERVICE 84,892.50 79,998.75 74,398.75 327,905.61 442,490.00 74.10% STORMWATER DEBT EXPENDITURE 84,892.50 79,998.75 74,398.75 327,905.61 442,490.00 74.10% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/13 BUILDING FUND 201012011 201112012 2012/2013 2013/2014 2013/2014 2013/2014 LICENSES & PERMITS 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT CHARGES FOR SERVICE ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND - 500.00 - 1,143.00 - 713.18 - 2,472.00 - 3,850.00 64.21% CHARGES FOR SERVICE - 351,816.33 - 348,485.80 - 349,888.38 - 338,798.30 - 1,302,250.00 26.02% MISC. REVENUE - 7,325.59 - 8,180.51 - 65,313.01 - 479,862.92 - 373,860.00 128.35% GOLF COURSE FUND REVENUE - 359,141.92 - 356,666.31 - 415,201.39 - 818,661.22 - 1,676,110.00 48.84% ADMINISTRATION 132,677.57 132,659.08 144,498.68 281,002.40 602,115.00 46.67% MAINTENANCE 133,939.83 134,828.62 142,681.09 145,158.20 600,126.00 24.19% GOLF COURSE CARTS 32,122.42 36,131.56 31,011.90 21,954.85 473,869.00 4.63% GOLF COURSE FUND EXPENDITURE 307,675.32 312,306.18 318,024.71 448,180.41 1,700,110.00 26.36% AIRPORT FUND CHARGES FOR SERVICE - 2,905.99 - 3,417.49 - 610.08 - 2,336.36 - 25,000.00 9.35% MISC. REVENUE - 90,787.99 - 88,544.42 - 108,871.66 - 104,519.64 - 418,236.00 24.99% AIRPORT REVENUE - 93,693.98 - 91,961.91 - 109,481.74 - 106,856.00 - 443,236.00 24.11% ADMINISTRATION 100,875.65 112,420.75 107,898.12 114,614.11 423,236.00 27.08% ECONOMIC DEVELOPMENT 0.00 0.00 719.48 12,637.50 20,000.00 63.19% AIRPORT EXPENDITURE 100,875.65 112,420.75 108,617.60 127,251.61 443,236.00 28.71% BUILDING FUND LICENSES & PERMITS - 141,808.03 - 158,085.03 - 179,386.88 - 154,943.07 - 539,650.00 28.71% CHARGES FOR SERVICE - 558.53 - 1,236.30 - 1,865.75 - 2,508.55 - 12,250.00 20.48% FINES AND FORFEITS - 500.00 - 1,143.00 - 713.18 - 2,472.00 - 3,850.00 64.21% MISC. REVENUE - 384.90 - 247.38 - 396.74 - 1,270.93 - 2,250.00 56.49% BUILDING REVENUES - 143,251.46 - 160,711.71 - 182,362.55 - 161,194.55 - 558,000.00 28.89% PERSONAL SERVICES 81,922.09 69,491.14 70,313.01 73,140.11 381,352.00 19.18% OPERATING EXPENSES 22,895.38 21,291.77 19,777.34 21,872.47 83,515.00 26.19% TRANSFERS OUT 0.00 0.00 0.00 16,277.49 65,110.00 25.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 28,023.00 0.00% BUILDING EXPENDITURES 104,817.47 90,782.91 90,090.35 111,290.07 558,000.00 19.94% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12131/13 201012011 2011/2012 2012/2013 201312014 201312014 2013/2014 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET CITY COUNCIL PERSONAL SERVICES 5,695.20 5,694.60 5,688.87 5,687.94 22,745.00 25.01% OPERATING EXPENSES 5,255.11 5,313.88 6,647.63 6,742.17 30,979.00 21.76% TOTAL 10,950.31 11,008.48 12,336.50 12,430.11 53,724.00 23.14% CITY MANAGER PERSONAL SERVICES 50,360.85 49,911.52 48,470.22 85,410.40 234,769.00 36.38% OPERATING EXPENSES 423.30 807.11 703.93 417.34 3,620.00 11.53% TOTAL 50,784.15 50,718.63 49,174.15 85,827.74 238,389.00 36.00% CITY CLERK PERSONAL SERVICES 52,695.19 53,605.41 53,561.60 42,498.15 231,664.00 18.34% OPERATING EXPENSES 18,966.80 42,831.34 19,267.28 44,616.35 54,936.00 81.22% TOTAL 71,661.99 96,436.75 72,828.88 87,114.50 286,600.00 30.40 %, LEGAL OPERATING EXPENSES 16,016.56 17,743.65 17,097.48 15,978.10 102,270.00 15.62% TOTAL 16,016.56 17,743.65 17,097.48 15,978.10 102,270.00 15.62% ADMINISTRATIVE SERVICES PERSONAL SERVICES 87,979.02 86,907.88 85,814.38 87,195.95 413,607.00 21.08% OPERATING EXPENSES 27,081.98 25,109.08 25,924.18 17,776.63 88,314.00 20.13% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 1,600.00 0.00% TOTAL 115,061.00 112,016.96 111,738.56 104,972.58 503,521.00 20.85% M.I.S. DIVISION PERSONAL SERVICES 44,400.59 25,094.88 24,521.87 30,587.12 198,768.00 15.39% OPERATING EXPENSES 12,748.28 5,149.54 11,091.06 4,639.26 26,573.00 17.46% TOTAL 57,148.87 30,244.42 35,612.93 35,226.38 225,341.00 15.63% POLICE ADMINISTRATION PERSONAL SERVICES 110,140.48 116,935.83 97,588.92 110,908.52 528,736.00 20.98% OPERATING EXPENSES 36,695.48 29,043.59 35,823.16 35,058.00 105,745.00 33.15% CAPITAL OUTLAY 0.00 0.00 0.00 3,000.00 0.00 0.00% TOTAL 146,835.96 145,979.42 133,412.08 148,966.52 634,481.00 23.48% POLICE PATROL PERSONAL SERVICES 516,346.97 485,515.29 503,183.41 493,075.88 2,154,917.00 22.88% OPERATING EXPENSES 40,970.79 47,660.37 58,989.93 57,201.03 198,800.00 28.77% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 8,000.00 0.00% TOTAL 557,317.76 533,175.66 562,173.34 550,276.91 2,361,717.00 23.30% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 30,873.50 31,716.46 30,726.43 32,164.30 148,287.00 21.69% OPERATING EXPENSES 4,754.00 4,930.70 6,324.29 5,792.49 20,505.00 28.25% TOTAL 35,627.50 36,647.16 37,050.72 37,956.79 168,792.00 22.49% POLICE INVESTIGATIONS PERSONAL SERVICES 198,821.73 139,693.21 110,800.96 136,651.53 601,452.00 22.72% OPERATING EXPENSES 18,946.85 24,644.17 23,518.91 32,272.61 99,116.00 32.56% CAPITAL OUTLAY 919.41 0.00 0.00 0.00 0.00 0.00% TOTAL 218,687.99 164,337.38 134,319.87 168,924.14 700,568.00 24.11% POLICE COMMUNICATIONS PERSONAL SERVICES 103,429.45 113,094.72 91,506.29 105,340.56 535,092.00 19.69% OPERATING EXPENSES 628.96 451.26 843.71 2,855.42 11,487.00 24.86% TOTAL 104,058.41 113,545.98 92,350.00 108,195.98 546,579.00 19.80% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/13 2010/2011 2011/2012 2012/2013 201312014 2013/2014 2013/2014 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET ROADS AND DRAINAGE 17,789.82 38,248.58 41,303.25 47,760.19 189,907.00 25.15% PERSONAL SERVICES 143,255.59 142,056.69 139,775.09 152,123.81 654,507.00 23.24% OPERATING EXPENSES 17,175.98 17,854.75 18,399.20 30,565.96 108,607.00 28.14% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 31,000.00 0.00% TOTAL 160,431.57 159,911.44 158,174.29 182,689.77 794,114.00 23.01% STORMWATER UTILITY DIVISION PERSONAL SERVICES 136,671.65 104,840.26 112,085.71 98,913.21 482,938.00 20.48% OPERATING EXPENSES 64,851.11 102,106.45 67,661.26 72,804.29 526,590.00 13.83% TOTAL 201,522.76 206,946.71 179,746.97 171,717.50 1,009,528.00 17.01% CENTRAL GARAGE PERSONAL SERVICES 17,789.82 38,248.58 41,303.25 47,760.19 189,907.00 25.15% OPERATING EXPENSES 7,713.42 4,067.12 2,963.94 3,149.30 24,089.00 13.07% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 2,000.00 0.00% TOTAL 25,503.24 42,315.70 44,267.19 50,909.49 215,996.00 23.57% FACILITIES MAINTENANCE PERSONAL SERVICES 25,499.30 50,799.01 38,069.86 25,411.63 130,583.00 19.46% OPERATING EXPENSES 11,038.80 12,731.62 18,500.84 9,045.24 122,925.00 7.36% CAPITAL OUTLAY 0.00 0.00 0.00 1,431.02 22,000.00 6.50% TOTAL 36,538.10 63,530.63 56,570.70 35,887.89 275,508.00 13.03% PARKS /RECREATION PERSONAL SERVICES 155,667.05 145,790.85 146,003.13 143,189.32 669,432.00 21.39% OPERATING EXPENSES 45,453.19 52,687.12 52,599.04 56,061.98 228,148.00 24.57% CAPITAL OUTLAY 1,429.65 10,679.13 19,190.32 13,477.79 16,500.00 81.68% TOTAL 202,549.89 209,157.10 217,792.49 212,729.09 914,080.00 23.27% CEMETERY PERSONAL SERVICES 19,613.17 20,295.77 19,601.07 32,350.29 146,812.00 22.04% OPERATING EXPENSES 2,693.75 6,406.11 3,880.76 12,801.17 29,320.00 43.66% CAPITAL OUTLAY 0.00 8,799.99 0.00 0.00 0.00 0.00% CEMETERY 22,306.92 35,501.87 23,481.83 45,151.46 176,132.00 25.64% COMMUNITY DEVELOPMENT PERSONAL SERVICES 69,957.35 48,482.21 48,884.27 37,070.43 175,911.00 21.07% OPERATING EXPENSES 7,323.14 3,249.14 2,569.55 8,585.87 19,311.00 44.46% TOTAL 77,280.49 51,731.35 51,453.82 45,656.30 195,222.00 23.39% NON - DEPARTMENTAL PERSONAL SERVICES 0.00 17,013.69 13,195.61 21,461.78 113,124.00 18.97% OPERATING EXPENSES 272,245.95 255,935.53 297,236.99 318,105.91 544,458.00 58.43% GRANTS AND AIDS 0.00 0.00 717.97 0.00 0.00 0.00% NON - DEPARTMENTAL 272,245.95 272,949.22 311,150.57 339,567.69 657,582.00 51.64% ALL DEPARTMENTS PERSONAL SERVICES 1,769,196.91 1,675,696.86 1,610,780.94 1,687,801.01 7,633,251.00 22.11% OPERATING EXPENSES 610,983.45 658,722.53 670,043.14 734,469.12 2,345,793.00 31.31% CAPITAL OUTLAY 2,349.06 19,479.12 19,190.32 17,908.81 81,100.00 0.00% GRANTS AND AIDS 0.00 0.00 717.97 0.00 0.00 0.00% TOTAL GENERAL FUND 2,382,529.42 2,353,898.51 2,300,732.37 2,440,178.94 10,060,144.00 24.26% CITY OF SEBASTIAN, FLORIDA CAPITAL PROJECT STATUS REPORT AS OF 12/31/2013 FUND 310 GENERAL CAPITAL PROJECTS Project CAPITAL IMPROVEMENT PROJECTS Project Expenditures Percent Funds Number Description Budget To Date Exeended Encumbrances Remaining A1311 Old City Hall Windows 15,000.00 - 0.00% - 15,000.00 A1411 Computer Overhaul 250,000.00 18,641.61 7.46% 16,632.10 214,726.29 A1412 Diesel Fuel Tank 35,000.00 - 0.000/0 - 35,000.00 A1413 Police Vehicles 218,000.00 512.00 0.23% 178,668.80 38,819.20 A1414 Stormwater Equipment 63,000.00 - 0.00% 31,556.00 31,444.00 A1415 Airport Equipment 150,000.00 - 0.000/0 - 150,000.00 A1320 Fish House Improvements 731,000.00 19,153.61 3.19% 226,856.90 484,989.49 FUND 320 CAPITAL IMPROVEMENT PROJECTS Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remaining C0921 Schumann Park Improvements 250,630.00 248,191.19 99.03% - 2,438.81 C1123 Bark Park Amenties 100,000.00 33,817.14 33.82% 12,529.93 53,652.93 C1125 Riverview Park Irrigation Fountains 25,000.00 11,461.52 45.85% - 13,538.48 A1222 Blueway Signage 25,000.00 - 0.000/0 - 25,000.00 A1223 Bleacher Shields 50,000.00 2,804.19 5.61% - 47,195.81 A1320 Fish House Improvements 325,000.00 - 0.000/0 - 325,000.00 A1322 Schumann Park Playground 25,000.00 - 0.00% - 25,000.00 A1325 Community Center Playground 25,000.00 22,615.01 90.46% 834.00 1,550.99 A1421 Mooring Fields 15,000.00 - 0.00% - 15,000.00 A1422 Tennis Wall 50,000.00 - 0.00% - 50,000.00 A1423 Batting Cage/Dugouts 15,000.00 - 0.00% - 15,000.00 905,630.00 318,889.05 35.21% 13,363.93 573,377.02 FUND 330 TRANSPORTATION CAPITAL PROJECTS Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remaining C1132 Gateway Enhancement 25,000.00 2,821.49 11.29% 17,550.00 4,628.51 A1231 Presidential Streets 991,655.00 100,514.57 10.14% 16,537.50 874,602.93 A1234 Davis Street Sewer 150,000.00 5,463.00 3.64% - 144,537.00 A1330 Barber Street Bridge Repairs 70,870.00 71,451.13 100.82% - (581.13) A1431 Barber Street Realignment 50,000.00 - 0.00% - 50,000.00 A1432 Sidewalk Construction 100,000.00 - 0.00% - 100,000.00 A1433 Street Repaving 75,000.00 - 0.00% - 75,000.00 A1434 Tulip Drive 351,000.00 - 0.00% 32,000.00 319,000.00 1,813,525.00 180,250.19 12.32% 66,087.50 1,567,187.31 FUND 363 STORMWATER IMPROVEMENT FUND Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remaining C1601 Stormwater Master Plan 60,000.00 58,000.00 96.67% 2,000.00 - A1461 Quarter Round 500,000.00 108,649.76 0.00% 131,350.24 260,000.00 A1452 Pipe Sliplining 80,000.00 - 0.00% - 80,000.00 640,000.00 166,649.76 26.04% 133,350.24 340,000.00 FUND 455 AIRPORT PROJECTS Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remaining A1351 Main Street Access Road 1,591,163.00 79,009.52 4.97% 49,518.76 1,462,634.72 A1451 AP Hangar 875,000.00 - 0.00% - 875,000.00 2,466,163.00 79,009.52 0.05 49,518.76 2,337,634.72 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2013 As of December 31, 2013, the total of the City's cash and investments were $12,585,864.17. Of this, $8,985,527.40 was held in an interest bearing checking account at Seacoast National Bank and $3,600,336.77 was invested with the State Board of Administration. The City did not purchase any new securities during the quarter and does not currently hold any investments government securities. At this time, the obtainable yields for maturities less than three years are less than the yield received on our checking account, which is .30% over the 13 week Treasury Bill rate. The State Board rate has been in a range of about .15 %. SEACOAST NATIONAL BANK General Fund + Performance Deposits Discretionary Sales Tax Fund Riverfront Redevelopment Fund Parking In- Lieu -Of Fund Recreation Impact Fee Fund Law Enforcement Forfeiture Fund Golf Course Projects Fund Building Department Fund Cemetery Trust Fund Total SBA Balance $ 1,804,905.55 CURRENT 845,175.01 CASH BALANCE ALLOCATION BALANCE PERCENT General Fund $ 4,758,030.07 52.95% Local Option Gas Tax (33,630.33) -0.37% Discretionary Sales Tax 1,225,740.59 13.64% Redvelopment CRA 687,893.91 7.66% Recreation Impact Fee 550,019.82 6.12% Stormwater Fee 608,773.49 6.78% Law Enforcement Trust 7,125.01 0.08% DST Bond Fund 5,451.60 0.06% Stormwater Bond Fund 5,506.60 0.06% Capital Projects 19,153.61 0.21% Capital Improvements 14,725.69 0.16% Golf Course Operations (16,102.13) -0.18% Airport Operations (20,213.10) -0.22% Airport Projects 73,467.59 0.82% Building Department 563,835.43 6.27% Cemetery Trust Fund 523,819.55 5.83% Performance Deposits 11,930.00 0.13% Total Bank Balance $ 8,985,527.40 100.00% STATE BOARD OF ADMINISTRATION (SBA) CURRENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund + Performance Deposits Discretionary Sales Tax Fund Riverfront Redevelopment Fund Parking In- Lieu -Of Fund Recreation Impact Fee Fund Law Enforcement Forfeiture Fund Golf Course Projects Fund Building Department Fund Cemetery Trust Fund Total SBA Balance $ 1,804,905.55 50.13% 845,175.01 23.47% 101,025.45 2.81% 44,395.50 1.23% 16,570.80 0.46% 60,080.24 1.67% 102,970.78 2.86% 368,317.94 10.23% 256,895.50 7.14% $ 3,600,336.77 100.00% CM OF SIESASPAN HOME Of PELICAN ISLAND Memorandum To: Mayor and City Council Thru: Joe Griffin, Interim City Manager From: Kenneth W. Killgore, Director of Finance Date: February 25, 2014 Re: I" Quarter Accomplishments Fiscal Year 2014 Enclosed please find the I" Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended December 31, 2013. CITY CLERK Legislative Support Matters • Prepared agenda packets, attended and recorded minutes for four Regular City Council meetings. • 12 resolutions adopted by City Council. • Two ordinances adopted by City Council. • One official document recorded with Clerk of Court. • Three proclamations prepared for presentation by Mayor. • Placed two legal notices in Press Journal. • Provided monthly City calendars and revisions to City Council, City Staff and the press. • Provided monthly regional and county board meeting calendars to City Council. • Provided notice to regional boards and committees of new City Council appointees. • Coordinated attendance of clergy for City Council meeting invocations. • Managed City Council emails for retention and scanned and forwarded incoming mail to City Council. Records Management Program • Responded to 32 public records requests. • 5 boxes of records that reached retention or were scanned & 15 bags of duplicate and OSA records destroyed by Shred -It Recycling — 27 trees saved • Scanned into Laserfiche — I 1 sets of minutes, 17 agenda packets, 11 Resolutions, 2 Ordinances, 9 Agreements and 858 Cemetery files — 14 other documents. (Building Contractor Files and Permit Folders with Plans scanned by the Building Department). • Submitted annual Florida Records Management Compliance Statement for 2013. Election Matters • All Candidate and PAC G2, G3 and G4 reports timely submitted, as well as three of five TR reports. • Advertised two general election ads in accordance with Florida Statutes. • Coordinated use of City facility and AV Staff for candidate forum. • Chaired City Canvassing Board and attended four CB meetings at SOE Of ice- 10/30/13, 10/31/13, 11/05/13 and 11/12/13. • Swore in two newly elected City Council members at 11/13/13 regular meeting. • New City Council photos and bias, nameplates, business cards, provided Codes, phone list, roll call list, post results in lobby, on website and Channel 25. • Invoice from SOE paid. • Provided all candidate documents to Press as requested. • Updated regional board appointments and notified agencies of new members. City Board Matters • Prepared six board vacancy transmittals, positions appointed by City Council, notified and provided info to appointees, updated Board Handbook and distributed pages. • Prepared one certificate of appreciation by Mayor to outgoing board member. • Deputy Clerk prepared agenda, attended and recorded three Natural Resources Board meetings. • City Clerk attended and recorded three Board of Adjustment meetings. Cemetery Matters • Certificates of Interment Rights issued for 11 locations for a total of $13,200. Community /Staff Matters • Placed three courtesy ads in Press Journal. • Responded to 107 public inquiry emails to the General City of Sebastian email address and/or forwarded to appropriate departments for response. • Deputy Clerk volunteered at Sebastian Clambake. • City Clerk obtained IRC permit, City Council approval and assisted with coordination of Christmas parade and prepared ads. • Deputy Clerk updated City Hall marquee weekly. • Backup for City Manager office for front desk phones — incoming calls to City Hall. Personnel /Educational Matters • Deputy Clerk attended mandatory sexual harassment training. • Deputy Clerk participated in Laserfiche training webinars. ADMINISTRATIVE SERVICES • Prepared the 4`h Quarter 2013 Budget Amendment to the City Council. • Submitted the approved 2014 Operating Budget to the Government Finance Officers Association Awards Program. • Assisted Auditors with interim audit work. • Closed financial records for year -end and opened up the new budget year on the accounting software. • Began preparation of the financial statements for the year ending September 30, 2013. • Closed on Bank loan secured for the purchase of golf carts. • Solicited competitive bids and refinanced the DST and Stormwater Bond Issues, using less restrictive and lower rate Bank Notes. • Handled normal processing of payroll, accounts payable and cashiering. • Hosted the Annual Awards Banquet in December. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Prepared job profile, City overview and advertisements for the City Manager vacancy. • Recruited, interviewed and hired new employees and replacements for other vacant positions. 2 POLICE DEPARTMENT Administration • Incident Reports processed/dispersed to proper agencies and entered into IMC... 616 • Arrest Reports ( Juveniles) ................................... ............................... 8 • Arrests Reports ( Adults) ..................................... ............................... 73 • Accident Reports /Driver Exchanges processed, dispersed/entered into IMC....... 94 • Traffic Citations processed and entered into IMC ....... ............................... 176 (Civil — 130; Criminal — 30 ; Citation Arrests — 15; . Voided - 1) • Parking Citations processed, followed up and entered into IMC ..................... 9 • Warning Citations processed, followed up and entered into IMC ................ 874 • Subpoenas signed, processed and distributed ............................................ 258 ........................ • Traffic Enforcements ......................................... ............................... 682 • Code Violations, including parking ........................ ............................... 344 • Public Records Request: Oct. 46; Nov. 39; Dec. 69 ........ ............................154 • Continued review of agency policies as per accreditation standards. • Conducted 1 Mock assessment for Commission for Florida Law Enforcement Accreditation. • Administration attended 4 Council meetings. • Attended over 60 Law Enforcement related meetings and 15 public meetings and/or speaking engagements. • Attended over 30 hours of training. Volunteers • The Community Service Volunteers worked a total of 2,021 hours during this quarter. • 48 bank deposit details were made. This service is done for City Hall saving time for the employees by not having to leave their assigned duties. • 1 traffic control details was assigned. These consist of directing traffic at city events, road closures, etc. • 426 house watches /close patrols were completed. • 62 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc. • 168 business checks were made. These business checks are done and help the patrol officers keep an eye on the business community which cuts down on crime. • 121 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 27 Airport checks were made. Again the visibility helps to deter crime. • 73 special details were assigned. • 2 miscellaneous assist for law enforcement personnel. • 105 paper runs i.e.: State Attorneys Office, Sheriff's Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney packets and what ever other items are needed. • Assisted with traffic control on 4 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 0 warning for other parking issued. • 45 citizen contacts. • 380 Miscellaneous jobs. • 24 hours of Funeral Escorts were done. Road Patrol and Special Operations • Officers were dispatched to 3,958 calls for service, and self - initiated 9,449 events. • 73 adult and 8 juvenile arrest were made. • Officers issued 176 traffic citations, 9 parking citations, and 874 written warnings. • Officers completed 616 offense reports and 94 crash reports. Citations Wamines Incidents Arrests • Traffic Homicides (0) • Boat Ofc (ID 447) 8 6 15 1 • K -9 Ofc's 101 67 20 13 • TOTALS 109 73 35 14 • K -9 Usage /Activity Reports: 21 • K -9 Training hours 670 combined hours. • K -9 Demonstrations 10 • K -9 Apprehensions 4 misdemeanor and 3 felony • K -9 Narcotic Searches 6 Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. Investigations • 243 cases were assigned. Numerous vehicle burglaries, residential burglaries, frauds, sexual battery, thefts, possession of narcotics, stolen vehicle. • 26 arrest and 55 warrants for arrests were obtained. • 104 total cases were cleared. • 331 reports /supplements were completed. Community Policing • Attended 20 business contacts /meetings. These locations include numerous financial institutions, Chamber of Commerce, civic group meeting and other local businesses & committees. • Assisted road patrol duties to handle calls for service, accidents and covering shift shortages. • Officer Marcinik completed approximately 8 hours on CVSA's and backgrounds for applicants. • Officer Marcinik conducted approximately 3 hours of car seat inspection & education to the public. • Officer Marcinik also had approximately 20 hours of community problem solvinglintervention. This activity is responding to various neighborhood issues and helping with crime prevention and reduce redundant calls for service. • Officer Marcinik had 80 hours of Recruiting. This includes phone calls, walk -in inquiries and career fair presentations at various locations. • Officer Marcinik conducted 2 bicycle and pedestrian safety programs at our elementary schools this quarter. The bike safety program has resulted in the distribution of approximately 2 bike helmets in an on going effort for safe bicycling and compliance with Florida law. Officer Marcinik also assisted with the Sebastian Elementary Walk to School Day, enhancing the Safe Routes to School/Pedestrian Safety Education programs. • Officer Marcinik conducted 5 child I.D. programs, providing over 200 families and guardians with child ID's. • Officer Marcinik has approximately 8 hours working with DCF regarding adults in need of services and the Department's RUOK automated calling program to assist seniors that are home bound and/or alone. • Officer Marcinik has performed 20 hours of training for Crossing Guards, Community Service Volunteers and Crime Prevention Awareness. • Officer Marcinik has numerous hours invested in the planning, facilitating and participation with numerous events & programs to include the Sebastian Community Night Out, A Crime Prevention Education & Awareness Initiative, Shop With A Cop, Sebastian Police Department's Citizen Academy, CTST meetings, S.A.F.E. Program, NOPE Program, School Anti - bullying Programs, Funeral Escorts, DEA (Drug) Take Back Program and assist in the safe planning and instructions for a local sprint triathlon. • Officer Marcinik has provided 5 tours to promote good citizenry and safety /crime prevention efforts to various students and scout groups. Communications Division • 13,661 calls entered into C.A.D. (IMC) of that: • 3,958 were dispatched calls for service. • 1,826 were Code Enforcement Initiated calls. • 6,843 were Officer Initiated calls. • 763 were Volunteer Initiated calls. • 271 were duplicated calls not included in the other totals. • Total 911 calls received 2,299 of that the breakdown of the lines are as follows: • Wireless 911 calls — 1,660 (cell phones) • Wire -line 911 calls — 422 (residential and/or business land lines) • VOIP 911 calls — 217 • 133 of the calls were transferred to other agencies. Total Admin Lines calls: • Incoming 5,608 • Outgoing 2,592 • Transferred 1,162 Training attended: • 1 FDLE Regional Workgroup Meeting. • 1 Dispatcher took the State Certification exam and passed. • 1 Dispatcher enrolled in online State Certification class. 4 • 1 APCO Conference. • 1 Crimes in Progress. • 1 NENA Preparation for PSAP Management. • 1 Active Shooter Incidents for Public Safety Communications. • 10 Dispatchers completed our in -house sexual harassment training. • 1 Dispatcher returned from Maternity leave. • 1 Dispatcher returned from temporary leave without pay. • Radio and playback repaired. • Telephone and computer repairs. • Chair repaired. During this quarter as in all quarters, we assisted the Citizens with house watch requests and cancellation services, citation sign offs, information, phone numbers and other services by contacting other Agencies and/or Departments for them. We take and dispatch all non - emergency and emergency phone calls, as well as requests for Law Enforcement, Code Enforcement and Volunteer services. We assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies regarding cases our agency is working. Communications helps officers to search for information, phone numbers, referring them to the proper agency, etc. Communications also assist other agencies with information and/or request they may have. Because of the new 911 equipment, we were not able to provide totals for TDD calls at this time. Alarm Assessments • $470 in alarm permits (new and renew). • $150 in false alarms fines. • 276 alarm responses by officers, 201 of these were false. • 30 New permits issued. Code Enforcement Division • Issued 225 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 98 property inspections for title companies and 112 sign violations. • 717 Code Services. • 678 re- inspections, 38 violations were not complied with, 211 were posted for abatement, 81 abated by vendors. • 319 violations complied. • 40 Liens filed, 49 liens released. • 210 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were 2 calls for water violation during the quarter. PUBLIC WORKS DEPARTMENT Engineering Traffic Division • Regulatory signs 102 (26 stop signs) • Warning Signs 11 • Guide signs 23 • Specialty signs 110. This includes Temp signs and Afi-ame/ Marquise signs setup for events. Also signs made for other departments. • Pavement Markings. 400 Ft. • Straightening /Maintenance. 40hrs.This includes pothole repair. Roads and Maintenance • Repair the window at Crabby Bill's • Install new memorial bench at the Golf Course. • Put dirt on the edge of the new road at the Cemetery. • Haul dirt to Crabby Bill's. • Have the gates repaired at the Cemetery. • Weeds eat and edge sidewalks throughout the City. • Repair parking lot at the splash pad. • Repair parking lot at Cavcor property. • Work on pedestrian bridge deck repair. • Repair lights at Hardee Park. • Set up and close road for breast cancer event. • Repair lights in Sign Shop. • Set up and break down for Homecoming. • Set up and break down for the Clam Bake. • Repair elec. at River View Park for the Clam Bake. • Weeds eat along the track at Schumann and Essex. • Cut trees off the roof at Crabby Bill's • Remove dead palm tree from Cavcor Property. • Install new oil reel in the garage. • Dirt on edge of road. • Trim trees at George St. Park. • Get prices for Golf Course gates. • Get prices for Golf Course restrooms. • Get prices for removing trees off the ditch at Power Line Rd. • Weeds eat edge and mow ditch on I.R.D. • Install new brick at the War Memorial. • Install new bricks at the Clock. • Build new sign for Schumann Park. • Remove graffiti throughout the City. • Move roller to Hardee Park for Parks. • Trim trees at 1355 Barber St. • Repair electric at the Cemetery. • Replace mailbox at the Sign Shop. • Help P.D. look for missing woman. • Repair Yacht Club dock lights. • Repair lights on I.R.D. • Clean up in the compound. • Work on lights at Main st boat ramp. • Patch potholes throughout the City of Sebastian. • Pick up dead animals throughout the City. • Work on Dog Park restroom. • Clean up in the big building • Weed eat and cut grass at the compound. • Clean up around the guardrails and bridges approaches through out the City. • Cut trees back off the road through out the City. • Cut tree off stop signs through out the City. • Clean up the fill pile. • Work on Barber Bridge guardrails. • Work on way finding signs. • Weed eat New Pack ditch. • Repair broken lights at Easy Street Park. • Work on school crossing lights. • Check and repair all City docks. • Work on Barber St. Bridge getting new guardrails installed. • Clean seaweed off Yacht club boat ramp. • Replace parking stop throughout the City. Cemetery • The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging. • Marked out grave sites. • Made necessary irrigation repairs. • Handled burials, etc. 6 Parks and Recreation • Set up and maintained Riverview Park for Clam Bake. • Assisted with Veterans Day, Christmas Parade, 5K Run, National Night Out, Making Strides Against Breast Cancer, Homecoming Parade and Pearl Harbor Day Ceremonies. • Halloween Costume Contest at Riverview Park. • Replaced Chlorine Feeder and 4 feature valves at Splash Pad. • Maintained Christmas Tree and fountain at Riverview Park. • Installed new playground, picnic table and bench at Community Center. • Repaired fence around playground and replaced fountain pump at Riverview Park. • Repaired irrigation from Clambake & Art Show damage at Riverview Park. • Repaired fence and windscreens at Friendship Park Tennis Courts. • Trimmed trees and cut back pepper trees along I. R. Drive and City Hall. • Repaired pump, irrigation and playground at Boys & Girls Club. • Installed new gates, repaired scoreboards and bleachers at BSSC. • Over - seeded football fields and baseball infields with ryegrass at BSSC. • Installed 4 new poles, backboards, rims and nets on basketball courts at BSSC. • Replaced backstop padding and nets on baseball fields at BSSC. Fleet Management • The Fleet Management staff completed 327 repair work orders, 36 preventive maintenance services, 28 service calls and 12 road trips to pick up repair parts. • In addition to the in -house vehicle /equipment work orders, 45 vehicle and equipment repairs were scheduled and completed by outside vendors. • Completed safety meeting on MSDS -SDS changes. • The Fleet Management Division purchased the following vehicles and equipment in the past quarter: • Police motorcycle. • 3 Police patrol units. • 1 Police /Code Enforcement truck. • 1 Mower for Parks. • I Utility Truck (4x4) for Public Works. • 1 Crew Cab /Utility Truck for Stormwater. • Fuel costs as of December 31, 2013 are as follows: • $3.58 per gallon of gasoline, an increase of 16% over the past 90 days. • $3.82 per gallon of diesel fuel, an increase of 8% over the past 90 days. Facilities Maintenance • Conducted quarterly sprinkler tests. • Conduct biannual Trane A/C inspection for City Hall and the Police Department. • Replace A/C air handler City Garage. • A/C repairs Hanger B Airport and City Garage. • Add additional outside lighting Golf Course cart barn. • Repair flow switch fire alarm system at Airport, troubleshoot fire alarm system Police Department. • Clean and buff hallways and clean scrub all bathroom tiles at Police Department. • Clean and buff floor at Community Center. • Install new drinking fountain at Creative Park. • Back flow testing for December completed. • Continued monitoring of contracts with pest control, A /C, elevators, etc. • Continued monthly preventive maintenance on lift stations, A/C filter replacement etc. • Continued daily maintenance, cleaning and repair of all public work facilities. Stormwater • Phase 2 and 3 of 2013 schedule for' /4 round Project. • Driveway replacements - 27. • Front yards piped — 2. • Pipe replacements. • Side Yard Ditch piped -1. • Ditches excavated and cut — 5. • Right of way cut back. • Hazard areas in Unit 2 and Unit 4. • Armadillo work. • Glentry- Dewitt- Damask - Caravan- Delaware. • Vac Truck. • Cleaned out driveway pipes in phase 3 of /4 round project. • Driveway pipes — 42. • Road Crossings — 6. • Catch Basins -2. GOLF COURSE • Total revenue for 1St quarter: $346,017. • Golf Rounds for 1" quarter: 11,341. • Green Fee revenue for 1" quarter: $89,958. • Cart Fee revenue for 1" quarter: $135,322. • Golf shop revenue for 1St quarter: $12,786. • Driving range revenue for ISS quarter: $9,205, an increase of $1,289 compared to Fiscal 12 -13 1St quarter . • Discount Card revenue for I" quarter: $23,716. • Club Rental & Club Storage revenue for 1St quarter: $2,807, an increase of $227 compared to Fiscal 12 -13 1 St quarter. • Computerized golf handicap revenue for I' quarter: $4,260, an increase of $140 compared to Fiscal 12 -13 1 St quarter. • Rents & Royalty revenue for I" quarter: $6,693. • Annual Membership/Initiation revenue for 1" quarter: $60,732, an increase of $1,412 compared to Fiscal 12 -13 I st quarter. • Professional golf lesson revenue for 1" quarter: $495. • Charity, Corporate and special Golf Tournaments for I51 quarter (2013 -14) included Central Baptist Church (42 players), Italian- American Club (128 players), Sebastian Tiki Tournament (144 players), Sebastian Eagles (52 players), Sebastian Amateur (62 players) & Sebastian River High School Boys and Girls Golf Team Benefit (118 players). • Charity, Corporate and Special Golf Tournaments scheduled for 2 quarter (2013 -14) include 2014 Hangover Open Tournament, Vista Gardens Golf Tournament, 3rd Annual Michael Nichols Memorial Golf Tournament, Sebastian Elks, Sebastian Rotary. • Donated rounds of golf and/or golf course merchandise to numerous charitable fundraisers and events. By donating to worthy causes, SMGC provides key support to numerous community endeavors. • Golf course condition in excellent shape, several customers frequently offered positive comments about condition of golf course and overall shape and speed of greens. Small landscaping projects accomplished throughout the property and around the clubhouse. AIRPORT • Working on Main Street access road Improvements Project. • On -going Stormwater maintenance. Economic Development • Partnered w /Sebastian Chamber on print advertising campaign. • Budgeted for $20,000 in FY2014 to be spent on economic development. BUILDING DEPARTMENT • For the first quarter of this fiscal year, a total of 37 new single - family homes were issued building permits. This is approximately equal to the number reported in the fourth quarter of last fiscal year. Other permits of significance include 3 new mobile homes, 0 new commercial building, 0 commercial additions, 3 commercial alterations, 5 commercial build outs, 1 residential addition and 7 residential alterations. In all, 665 building permits were issued in the fourth quarter. This is slightly less than the fourth quarter of last fiscal year. • Total number of inspections for the first quarter was 2,456 for an average of 41 inspections per working day. The total number of inspections has only decreased slightly from the fourth quarter and the daily average is approximately the same. The building department staff has been working diligently to keep up with the daily work loads. • The building department has issued certificates of occupancy for 53 new single family residences, 0 commercial certificates of occupancy, 3 commercial certificates of completion and 2 commercial temporary certificates of occupancy in the first quarter. • The following lists the Business Tax Receipt activity for the first quarter: New Businesses -48, Renewals -171, Transfers4, Duplicates -0, Home Based Businesses -22, Commercial Businesses -24, Insurance Companies -24, and Solicitor Permits -6. In addition, there have been 57 requests from lien/title companies for permit records on properties within the city. • The building department staff continues to work hard to keep up with the permitting and inspection demands, along with business tax receipt and contractor licensing registration and renewals. We were fortunate to find a well qualified candidate during the interview process for the permit technician position and we look forward to her arrival which will be a welcome addition to our staff. The department also actively follows up on the increased number of complaints from citizens regarding contractual issues with licensed contractors and we continue to pursue enforcement action when necessary to stop unlicensed contractor activity. 9