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Home My WebLink About13-14-FY 2nd QuarterRESOLUTION NO. R -14 -09 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014 AS PROVIDED FOR IN EXHIBIT "A "; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian adopted Resolution No. R -13 -23 on September 25, 2013 approving the City's 2013 -14 budget, also referred to as the Annual Budget Resolution; and WHEREAS, the City of Sebastian adopted Resolution R -14 -05 on March 12, 2014 amending said Resolution; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended March 31, 2013 indicated that no additional adjustments need approval by the City Council; and WHEREAS, the City Council and City Manager have previously approved any other necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014 be amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A ", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember was as follows: Mayor Bob McPartlan Vice -Mayor Jim Hill Councilmember Andrea Coy Councilmember Jerome Adams Councilmember Richard Gillmor McPartlan aye aye aye aye aye and, upon being put to a vote, the vote The Mayor thereupon declared this Resolution duly passed and adopted this 28th day of May 2014. ATTEST: Sally A. Ma' , MMC City Clerk CITY OF SEBASTIANpF), RIDA B By Mayor Bob McPartlan Approved as to form and content for reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney EXHIBIT "A" of RESOLUTION R -14 -09 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED MARCH 31, 2014 Amounts Changes Authorized by City Manager: Transfer within City Manager budget to cover cost of a flat screen TV for the City Hall main $ 1,300 lobby. Adjustment to record donation from the Sebastian Clambake Foundation for the Working $ 15,000 Waterfront Museum and establish a budget account for the expenditure. Adjustment to close the Barber Street Bridge guardrail replacement project. $ 1,162 Adjustment to close the Schumann Park improvements project. $ 2,439 Adjustment to account categories established for the Presidential Streets project. $ 862,132 Transfers within the City Manager budget for a flat screen TV for the City Manager's office and $ 1,675 between the Airport Fund for a flat screen TV for the Airport's offices. Transfers within the Cemetery budget to cover the cost of relocating a roadway at the $ 8,590 Cemetery. Adjustment to record the trade in of two Police motorcycles. $ 11,500 Adjustment to close the Community Center Playground project. $ 1,600 Transfers within the City Clerk budget for two flat screen TVs for the City Council Chambers. $ 2,520 Transfers within Public Works budget for application on a grant for baffle box. $ 1,500 Adjustment to record donation from the Senior Activity Center for the Working Waterfront $ 500 Museum and establish a budget account for the expenditure. Transfers within the Cemetery budget to cover the cost of sod for the new Cemetery roadway. $ 1,400 Adjustment to establish a budget for the Airport Hanger C Development project. $ 875,000 Transfers within the Fleet Maintenance budget to cover the cost of replacing a printer. $ 520 Transfers within the Police Department budget to cover overages in various accounts. $ 10,519 Additional transfers within the Police Department budget to cover overages in various $ 823 accounts. Adjustment to reflect balances remaining from FY 2013 in the HRA accounts. $ 63,300 Transfers within the Fleet Maintenance budget to cover cost of Management Plus Software $ 449 maintenance charges. Transfers within Public Works budget to cover the cost of a rack for a truck. $ 310 Page 1 of 2 Changes Approved by City Council: Transfer between Public Works accounts to fund salaries and benefits for a Maintenance Worker II position in the Facilities Maintenance Division, as authorized at the 11/13/13 City Council meeting. Establish budget account to purchase Capers System for the Police Department from Forfeitures Account, as approved by the City Council on 12/23/13. Establish budget account to purchase weapons for the Police Department from the Forfeitures Account, as approved by the City Council on 12/23/13. Establish budget accounts for the FIND Grant award to make the Working Waterfront Fish House improvements, as approved by the City Council on 10/23/13. Addition of additional funding for the Barber Street Football Field Restrooms project, as approved by the City Council on 03/12/14. Additional funding for purchase of backhoe and barricade trailer, as approved by City Council on 03/12/14. Additional Changes Submitted for City Council Approval: None. $ 30,875 $ 11,000 $ 11,093 $ 157,350 $ 35,000 $ 30,881 Page 2 of 2 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY OVERVIEW THE OVERALL STATUS AT THE END OF THE 2ND QUARTER APPEARS NORMAL FOR THIS POINT IN THE YEAR. GENERAL FUND REVENUES, EXPENDITURES AND CASH RESERVES ARE IN LINE WITH EXPECTATIONS. GOLF COURSE OPERATING REVENUES CONTINUE TO DECLINE, REVENUES AND EXPENSES AT THE AIRPORT ARE LESS THAN LAST YEAR AT THIS TIME, DUE TO GRANT ACTIVITY. BUILDING FUND REVENUES ARE SLIGHTLY DOWN AS COMPARED TO THE 2N° QUARTER OF LAST YEAR, MOSTLY BECAUSE BUSINESS TAX REVENUES WERE MOVED BACK TO GENERAL FUND. GENERAL FUND The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the current quarter to the end of the prior fiscal year. Calculated Reserves balances increased, as is normal with the receipt of property tax revenues. The graph below and right compares the 2"d quarter of this year to the 2nd quarter of the prior 2 years. Revenues and amounts Expended are a bit higher than prior years' second quarters. 12,000,000 _ 10,000,000 6,000,000 _ 6,000,000 4,000,000 2,000,000 0 Revenues 77E.p,,'d Reserves 9rdOt2013 10,216,238 9,750,951 5,469,458 3131!2014 5,911,966 5,019,473 8,361,951 7,000,000 3,000,900 - 2,500,000 6,000,000 - — - 1,500.000 5,000,000 Soo 000 r; vads 4,000,000y� �c' Qad �c 310001000 ;ea 2,000,000 1,000,000 0 Revenues Expended Reserves ■3131!2012 5,314,684 4,932,687 5,484,454 ■3r31ROf3 5,837,9181 4,837,152 5,802,937 03131/2014 5,911,966 5,019,473 6,361,951 The graph below and left shows collections through the 2nd quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 72% of all budgeted revenue. About $155,000 more was received from those three sources in the first six months as compared to last year, primarily due to unusually high receipts from FP&L. The graph below and right shows the percentage of budgeted expenditures by department at the end of the 2 "d quarter. In total, all departments expended 44.4% of amounts budgeted. 4,000,000 _ 3,500,000 3,000,000 2,500,000 2 000 000 1,500,000 _ 1,000,000 500,000 0 2nd Qtr 2013 2nd Qtr 2014 2014 Budget 2014 Projection 13 Electric Franchise It Electric Utility Tax ■ Half -cent Sales Tax ❑Totals of =the KU 090 G� pc� °'S,,�� 5`OC ao� a�'S gnx zc�a\ 6AY G 4an C;,i MI . . S tA�ya OeQaq d�G �a�a9 'Deg a� CIN A Qa�� Gto SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collections through the 2 "4 quarter of the current year to the 2 "d quarter of last year and shows the current annual budget and staff's projection for next year for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. All collections are close to budget expectations. The graph below and right shows the totals budgeted this year for capital projects, as compared to amounts spent through the end of the 2 "d quarter. It reflects the large unexpended amounts for the Computer System Overhaul, Presidential Streets, Fish House, Tulip Drive, plus the Airport's Main Street Access Road and flanger projects. 3,000,000 2,500,000 2,00,000 1,5W,000 1,000,000 500,000 LOGT DST StorrvaterFee 132nd 0V 2013 ■2nd 002014 02014 budget ■2014 projection 3,500,000 � 3,000,900 - 2,500,000 2,000,000 - — - 1,500.000 1,000,009 Soo 000 E� Z71 vads sia F'e$S ees SSa1' �GE'�' FGa �c' Qad �c Page I of 2 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) DEBT SERVICE FUNDS AND LONG -TERM DEBT The City's debt is accounted for in the two Debt Service Funds. They are the Discretionary Sales Tax Bank Note ($2,893,000 outstanding, maturing 4101/17) and the Stormwater Revenue Bank Note ($3,096,000 outstanding, maturing 5/01122). The City refunded the previously issued bonds with Bank Notes on December 18, 2013, The City also has a Bank Note for Street Repaving ($1,998,000 outstanding, maturing 12/01/22) and a Bank Loan for Golf Course Equipment ($38,380 outstanding, maturing 12/06/15) and for Golf Carts ($287,686 outstanding, maturing 10/31/17). The City is in compliance with covenants and repayment requirements on all these obligations. GOLF COURSE The graph below and left compares Golf Course Revenues, Expenses and Reserves at the end of the 2nd quarter this year to the end of the prior fiscal year. The ,graph below and right compares Revenues, Expenses and Reserves for the Zed quarter of the current year to the 2nd quarter of the prior two years. The Golf Cart and Golf Equipment Bank Loans have been omitted from the totals. Reserves are net of liabilities for accrued leave and advance payment of fees (about $90,000). 1,700,000 300,009 -V 1.200,000 700.000 - z00.000 100,000 600 000 (30(%0W) Revenues Expended Reserves i 913020113 1,340,948 1,475,051 (319:061) 3!31!2014 679,423 844,906 (1,720} 1.000,000 800.000 600,000 000.000 1 200,000 a (2aa.a00( - Revenues Expended Reserves 1113/342012 9318,683 647,056 68,243 ■3/312013 866,043 709,592 53.923 {0313112014 844,908 679,423 (1.720) AIRPORT The graph below and left compares Airport Revenues, Expenses and Reserves at the end of the 2 "d quarter to the end of the prior fiscal year. The graph below and right compares the 2 "d quarter of the current year to the 2nd quarter of the prior two years. Reserves are net of liabilities for accrued leave (about $58,000) but not long -term advances from other Funds, which currently amount to $752,511. 1,000,000 800,000 600,000 400,000 200,000 0 (200,000) Revenues Expended Reserves 9130/2013 794,498 809,024 (80,618) 3/31/2014 245,649 219,719 (41,883) 400,000 300,009 - - 200,000 - 100,000 600 000 0 i - (100,000) 200,aaa Revenues Expended Reserves Reserves ■313111012 378255 304,243 (47,006) 504,9a1 1111313112013 354,106 347,372 (57,744) 03/312014 1133131014 245,649 219,719 (41,883) BUILDING The graph below and left compares Building Department Revenues, Expenses and Reserves at the end of the 2 "d quarter to the end of the prior fiscal year. The graph below and right compares the 2nd quarter of the current year to the 2nd quarter of the prior two years. 2 "d quarter Reserves are higher than shown for the 2 "d quarter for several years due to increased activity. Reserves are net of liabilities for accrued leave (about $99,000). 1.000,000 800.000 600,000 400,000 X. z0a,a00 a (200,000) Revenues Expended Reserves rU31/2014 302013 710,960 423,100 775,254 1 328,424 242,744 067,371 1,000.000 800,000 600 000 400,000 200,aaa 0 Reverwes-T Expended Reserves ■313112012 241,629 197,891 504,9a1 ■31312013 359,893 196,261 651,025 03/312014 1 328,424 242,744 067,371 Page 2 of 2 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31/14 2010/2011 2011/2012 2012/2013 2013/2014 2013/2014 2013/2014 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET DFBUDGET GENERALFUND TAXES - 4,201,951.52 - 3,888,945.20 - 4,112,452.41 - 4,230,041.08 - 6,578,240.00 64.30% LICENSES & PERMITS - 12,424.50 - 13,225.50 - 18,730.50 - 99,569.06 - 149,050.00 66.80% INTERGVT'L REVENUE - 770,955.09 - 800,481.37 - 840,493.20 - 888,206.53 - 2,048,300.00 43.36% CHARGES FOR SERVICE - 134,575.76 - 145,026.53 - 180,827.90 - 193,952.12 - 373,556.00 51.92% FINES AND FORFEITS - 37,322.79 - 31,377.83 - 31,447.53 - 32,879.77 - 65,400.00 50.27% MISC. REVENUE - 109,812.61 - 90,058.36 - 173,966.09 - 154,762.77 - 214,850.00 72.03% TRANSFERS IN - 368,363.58 - 345,569.06 - 280,000.02 - 312,555.00 - 630,748.00 49.55% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 98,300.00 0.00% GENERAL FUND REVENUE - 5,635,405.85 - 5,314,683.85 - 5,637,917.65 - 5,911,966.33 - 10,158,444.00 58.20% CITY COUNCIL 21,583.62 22,836.08 24,174.72 22,349.90 53,724.00 41.60% CITY MANAGER 104,272.17 108,976.30 109,898.72 144,283.07 238,389.00 60.52% CITY CLERK 128,773.24 165,432.29 161,816.08 145,375.43 286,600.00 50.72% LEGAL 48,916.86 48,855.07 40,179.82 54,717.79 102,270.00 53.50% FINANCE /ACCOUNTING 246,058.52 257,340.53 261,465.75 271,97417 503,521.00 54.01% M.I.S. DIVISION 114,495.73 86,999.52 77,794.63 76,649.00 225,341.00 34.01% POLICE ADMINISTRATION 280,653.32 322,448.58 286,099.16 308,909.18 634,481.00 48.69% POLICE PATROL 1,192,977.50 1,171,372.16 1,198,599.32 1,189,763.52 2,361,717.00 50.38% CODE ENFORCEMENT DIVISIO 73,395.11 80,506.90 79,858.65 83,457.76 168,792.00 49.44% POLICE INVESTIGATIONS 441,963.10 349,293.48 307,843.77 362,167.27 700,568.00 51.70% POLICE COMMUNICATIONS 219,736.49 250,547.47 222,329.03 245,460.37 546,579.00 44.91% ROADS AND DRAINAGE 348,934.68 344,117.27 377,768.89 386,275.14 794,114.00 48.64% STORMWATER UTILITY DIVIS 479,220.15 443,248.68 361,840.57 425,043.09 970,063.00 43.82% CENTRAL GARAGE 59,907.05 93,756.52 100,385.11 95,442.78 215,996.00 44.19% FACILITIES MAINTENANCE 95,243.29 118,683.74 132,336.25 93,823.66 339,983.00 27.60% PARKS /RECREATION 420,586.99 441,568.59 440,535.92 454,691.66 914,080.00 49.74% CEMETERY 47,735.57 63,078.05 59,738.88 90,655.16 186,122.00 48.71% GROWTH MANAGEMENT 165,922.89 116,977.74 116,264.04 93,729.32 195,222.00 48.01% NON - DEPARTMENTAL 381,680.37 446,647.65 478,222.47 474,704.81 720,882.00 65.85% GENERAL FUND EXPENDITURES 4,872,056.65 4,932,686.62 4,837,151.78 5,019,473.18 10,158,444.00 49.41% LOCAL OPTION GAS TAX TAXES - 235,440.03 - 239,701.95 - 234,203.77 - 230,211.92 - 544,000.00 42.32% INTERGVTL REVENUE 0.00 0.00 0.00 0.00 - 9,474.00 0.00% MISC. REVENUE - 1,144.01 -13.32 -85.02 - 2,912.61 - 1,656.00 175.88% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 10,611.00 0.00% LOGT FUND REVENUE - 236,584.04 - 239,715.27 - 234,288.79 - 233,124.53 - 565,741.00 41.21% OPERATING EXPENSES 105,413.94 98,595.10 95,818.50 77,427.92 248,000.00 31.22% DEBT SERVICE 132,207.38 132,782.83 122,240.69 121,360.30 242,741.00 50.00% GRANTS AND AIDS 50,000.00 50,000.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 949,586.50 62,500.02 200,015.71 0.00 75,000.00 0.00% LOCAL OPTION GAS TAX 1,237,207.82 343,877.95 418,074.90 198,788.22 565,741.00 35.14% DISCRETIONARY SALES TAX TAXES - 978,639.77 - 1,012,948.89 - 1,067,514.98 - 1,105,651.39 - 2,596,325.00 42.59% MISC. REVENUE - 518.72 - 2,221.31 - 2,254.63 - 2,861.44 - 27,658.00 10.35% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 1,274,777.00 0.00% DST FUND REVENUE - 979,158.49 - 1,015,170.20 - 1,069,769.61 - 1,108,512.83 - 3,898,760.00 28.43% TRANSFERS OUT 909,190.60 1,418,279.80 924,505.95 940,984.37 3,870,270.00 24.31% TO FUND BALANCES 0.00 0.00 0.00 0.00 28,490.00 0.00% DISCRETIONARY SALES TAX 909,190.60 1,418,279.80 924,505.95 940,984.37 3,898,760.00 24.14% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE - 1,450.19 - 1,163.06 - 300.90 - 8,569.60 - 1,936.00 442.64% TRANSFERS IN - 297,619.74 - 255,068.85 - 266,323.21 - 272,060.44 - 265,466.00 102.48% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 380,053.00 0.00% RRD REVENUE - 299,069.93 - 256,231.91 - 266,624.11 - 280,630.04 - 647,455.00 43.34% OPERATING EXPENSES 60,134.05 65,324.55 65,596.39 63,787.45 157,495.00 40.50% GRANTS AND AIDS 40,875.02 17,000.00 0.00 0.00 130,000.00 0.00% TRANSFERS OUT 207,085.02 32,840.96 33,353.60 30,000.00 359,960.00 8.33% RRD EXPENDITURES 308,094.09 115,165.51 98,949.99 93,787.45 647,455.00 14.49% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31/14 STORMWATER UTILITY FUND MISC. REVENUE 2010/2011 201112012 2012/2013 201312014 2013/2014 2013/2014 FROM FUND BALANCES 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT STORMWATER FUND REVENUE ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET PARKING IN LIEU OF FUND 0.00 0.00 24,443.07 24,794.39 25,100.00 98.78% MISC. REVENUE - 5,740.54 - 6,909.22 - 6,924.58 - 10,056.94 - 13,861.00 72.56% PARKING IN LIEU OF REVENUE - 5,740.54 - 6,909.22 - 6,924.58 - 10,056.94 - 13,861.00 72.56% TO FUND BALANCES 0.00 0.00 0.00 0.00 13,861.00 0.00% PARKING IN LIEU OF EXPENDITURES 0.00 0.00 0.00 0.00 13,861.00 0.00% RECREATION IMPACT FEE FUND MISC. REVENUE - 13,722.32 - 27,391.89 - 70,735.43 - 78,943.27 - 36,569.00 215.87% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 252,751.00 0.00% RECREATION IMPACT FEE REVENUE - 13,722.32 - 27,391.89 - 70,735.43 - 78,943.27 - 289,320.00 27.29% OPERATING EXPENSES 0.00 0.00 0.00 550.00 10,000.00 5.50% CAPITAL OUTLAY 0.00 0.00 5,522.91 0.00 0.00 0.00% TRANSFERS OUT 57,253.94 89,754.50 100,591.06 72,271.26 279,320.00 25.87% RECREATION IMPACT FEE 57,253.94 89,754.50 106,113.97 72,821.26 289,320.00 25.17% STORMWATER UTILITY FUND MISC. REVENUE - 693,837.33 - 683,596.88 - 882,740.63 - 876,813.04 - 983,721.00 89.13% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 76,099.00 0.00% STORMWATER FUND REVENUE - 693,837.33 - 683,596.88 - 882,740.63 - 876,813.04 - 1,059,820.00 82.73% OPERATING EXPENSES 0.00 0.00 24,443.07 24,794.39 25,100.00 98.78% TRANSFERS OUT 469,438.56 620,337.61 469,704.00 502,861.02 1,034,720.00 48.60% STORMWATER FUNE EXPENDITURES 469,438.56 620,337.61 494,147.07 527,655.41 1,059,820.00 49.79% LAW ENFORCEMENT FORFEITURE FUND FINES AND FORFEITS - 800.00 0.00 0.00 - 500.00 - 8,000.00 6.25% MISC. REVENUE -80.78 -84.66 -84.66 - 194.73 - 2,185.00 8.91% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 22,093.00 0.00% FORFEITURE REVENUE - 880.78 -84.66 -84.66 - 694.73 - 32,278.00 2.15% OPERATING EXPENSES 1,260.34 0.00 0.00 592.56 11,093.00 5.34% CAPITAL OUTLAY 5,881.00 0.00 0.00 11,000.00 11,000.00 100.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 10,185.00 0.00% FORFEITURE EXPENDITURES 7,141.34 0.00 0.00 11,592.56 32,278.00 35.91% DST DEBT SERVICE FUND MISC. REVENUE - 2,166.00 - 5,758.57 - 2,541.25 - 39,837.70 - 4,966.00 802.21% TRANSFERS IN - 498 ,778.50 - 498,695.52 - 497,310.48 - 506,246.52 - 1,012,493.00 50.00% DST DEBT SERVICE REVENUE - 500,944.50 - 504,454.09 -499,851.73 - 546,084.22 - 1,017,459.00 53.67% OPERATING EXPENSES 675.00 300.00 675.00 0.00 300.00 0.00% DEBT SERVICE 897,840.63 915,138.13 925,595.63 2,013,840.20 1,016,644.00 198.09% TO FUND BALANCES 0.00 0.00 0.00 0.00 515.00 0.00% DST DEBT SERVICE EXPENDITURES 898,515.63 915,438.13 926,270.63 2,013,840.20 1,017,459.00 197.93% STORMWATER DEBT SERVICE FUND MISC. REVENUE - 110.10 -91.54 - 373.10 - 39,112.79 - 171.00 0.00% TRANSFERS IN - 219,438.54 - 219,261.48 - 219,703.98 - 220,860.00 - 441,720.00 50.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 - 599.00 0.00% STORMWATER DEBT SERVICE REVENUE - 219,548.64 - 219,353.02 - 220,077.08 - 259,972.79 - 442,490.00 58.75% DEBT SERVICE 439,410.00 79,998.75 74,398.75 329,625.35 442,490.00 74.49% STORMWATER DEBT EXPENDITURES 439,410.00 79,998.75 74,398.75 329,625.35 442,490.00 74.49% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03131/14 AIRPORT FUND CHARGES FOR SERVICE 2010/2011 2011/2012 201212013 2013/2014 2013/2014 2013/2014 MISC. REVENUE 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT AIRPORT FUND REVENUE ACTUALS ACTUALS ACTUALS ACTUALS BUDGET DF BUDGET GOLF COURSE FUND 482,602.83 218,971.69 205,846.56 188,112.07 423,236.00 44.45% CHARGES FOR SERVICE - 871,224.42 - 903,171.97 - 839,781.15 - 807,784.61 - 1,302,250.00 62.03% MISC. REVENUE - 16,754.55 - 26,776.89 - 78,869.43 - 493,408.44 - 373,860.00 131.98% GOLF COURSE FUND REVENUE - 887,978.97 - 929,948.86 - 918,650.58 - 1,301,193.05 - 1,676,110.00 77.63% ADMINISTRATION 274,339.65 292,595.19 323,041.84 445,591.76 602,115.00 74.00% MAINTENANCE 273,316.78 272,403.13 285,984.79 289,452.73 600,126.00 48.23% GOLF COURSE CARTS 67,323.85 73,443.47 76,736.67 62,053.42 473,869.00 13.10% GOLF COURSE FUND EXPENSES 614,980.28 638,441.79 685,763.30 797,097.91 1,676,110.00 47.56% AIRPORT FUND CHARGES FOR SERVICE - 6,295.93 - 8,152.30 - 3,391.01 - 5,035.65 - 25,000.00 20.14% MISC. REVENUE - 189,130.75 - 203,875.95 - 214,401.95 - 221,987.63 - 418,236.00 53.08% AIRPORT FUND REVENUE - 195,426.68 - 212,028.25 - 217,792.96 - 227,023.28 - 443,236.00 51.22% ADMINISTRATION 482,602.83 218,971.69 205,846.56 188,112.07 423,236.00 44.45% ECONOMIC DEVELOPMENT 0.00 0.00 742.46 12,637.80 20,000.00 63.19% AIRPORT FUND EXPENSES 482,602.83 218,971.69 206,589.02 200,749.87 443,236.00 45.29% BUILDING FUND LICENSES & PERMITS - 228,957.08 - 233,913.26 - 350,863.06 - 311,976.57 - 539,650.00 57.81% CHARGES FOR SERVICE - 1,808.68 - 2,909.23 - 5,964.30 - 5,975.45 - 12,250.00 48.78% FINES AND FORFEITS - 1,859.18 - 2,893.00 - 1,870.68 - 8,372.00 - 3,850.00 217.45% MISC. REVENUE - 906.36 - 1,913.84 - 1,194.49 - 2,100.21 - 2,250.00 93.34% BUILDING FUND REVENUES - 233,531.30 - 241,629.33 - 359,892.53 - 328,424.23 - 558,000.00 58.86% PERSONAL SERVICES 166,373.91 152,891.27 155,263.84 167,917.83 381,352.00 44.03% OPERATING EXPENSES 47,546.77 44,999.81 40,996.84 42,271.37 83,515.00 50.62% TRANSFERS OUT 0.00 0.00 0.00 32,554.98 65,110.00 50.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 28,023.00 0.00% BUILDING FUND EXPENSES 213,920.68 197,891.08 196,260.68 242,744.18 558,000.00 43.50% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 03/31/14 2010/2011 2011/2012 2012/2013 201312014 2013/2014 2013/2014 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET CITY COUNCIL PERSONAL SERVICES 11,381.91 11,381.01 11,369.75 11,368.86 22,745.00 49.98% OPERATING EXPENSES 10,201.71 11,455.07 12,804.97 10,981.04 30,979.00 35.45% TOTAL 21,583.62 22,836.08 24,174.72 22,349.90 53,724.00 41.60% CITY MANAGER PERSONAL SERVICES 103,280.23 107,653.61 107,743.97 140,078.91 233,969.00 59.87% OPERATING EXPENSES 991.94 1,322.69 2,154.75 2,126.21 2,320.00 91.65% CAPITAL OUTLAY 0.00 0.00 0.00 2,077.95 2,100.00 98.95% TOTAL 104,272.17 108,976.30 109,898.72 144,283.07 238,389.00 60.52% CITY CLERK PERSONAL SERVICES 108,074.47 119,331.31 132,181.93 95,786.84 229,144.00 41.80% OPERATING EXPENSES 20,698.77 46,100.98 29,634.15 46,618.63 54,936.00 84.86% CAPITAL OUTLAY 0.00 0.00 0.00 2,969.96 2,520.00 117.86% TOTAL 128,773.24 165,432.29 161,816.08 145,375.43 286,600.00 50.72% LEGAL OPERATING EXPENSES 48,916.86 48,855.07 40,179.82 54,717.79 102,270.00 53.50% TOTAL 48,916.86 48,855.07 40,179.82 54,717.79 102,270.00 53.50% FINANCE/ACCOUNTING PERSONAL SERVICES 179,606.96 192,820.37 195,757.29 198,251.34 413,607.00 47.93% OPERATING EXPENSES 66,451.56 64,520.16 65,708.46 72,203.06 88,314.00 81.76% CAPITAL OUTLAY 0.00 0.00 0.00 1,519.87 1,600.00 94.99% TOTAL 246,058.52 257,340.53 261,465.75 271,974.27 503,521.00 54.01% M.I.S. DIVISION PERSONAL SERVICES 91,288.66 56,711.99 54,802.50 69,957.34 198,768.00 35.20% OPERATING EXPENSES 23,207.07 26,109.28 22,992.13 6,691.66 26,573.00 25.18% CAPITAL OUTLAY 0.00 4,178.25 0.00 0.00 0.00 0.00% TOTAL 114,495.73 86,999.52 77,794.63 76,649.00 225,341.00 34.01% POLICE ADMINISTRATION PERSONAL SERVICES 222,383.44 268,064.72 228,370.49 243,470.48 528,736.00 46.05% OPERATING EXPENSES 58,269.88 54,383.86 57,728.67 52,938.70 96,622.00 54.79% CAPITAL OUTLAY' 0.00 0.00 0.00 12,500.00 9,123.00 137.02% TOTAL 280,653.32 322,448.58 286,099.16 308,909.18 634,481.00 48.69% POLICE PATROL PERSONAL SERVICES 1,056,007.77 1,066,988.63 1,084,028.33 1,080,450.64 2,154,917.00 50.14% OPERATING EXPENSES 106,851.73 104,383.53 110,923.99 109,312.88 198,800.00 54.99% CAPITAL OUTLAY 30,118.00 0.00 3,647.00 0.00 8,000.00 0.00% TOTAL 1,192,977.50 1,171,372.16 1,198,599.32 1,189,763.52 2,361,717.00 50.38% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 63,825.36 69,949.60 67,532.01 71,487.94 148,287.00 48.21% OPERATING EXPENSES 9,569.75 10,557.30 12,326.64 11,969.82 20,505.00 58.38% TOTAL 73,395.11 80,506.90 79,858.65 83,457.76 168,792.00 49.44% POLICE INVESTIGATIONS 217,384.82 246,402.01 220,518.43 241,183.27 535,092.00 45.07% PERSONAL SERVICES 396,079.02 299,098.87 260,649.65 304,846.14 601,452.00 50.69% OPERATING EXPENSES 44,964.67 48,813.66 47,194.12 57,321.13 99,116.00 57.83% CAPITAL OUTLAY 919.41 1,380.95 0.00 0.00 0.00 0.00% TOTAL 441,963.10 349,293.48 307,843.77 362,167.27 700,568.00 51.70% POLICE COMMUNICATIONS PERSONAL SERVICES 217,384.82 246,402.01 220,518.43 241,183.27 535,092.00 45.07% OPERATING EXPENSES 2,351.67 2,149.82 1,810.60 4,277.10 11,487.00 37.23% CAPITAL OUTLAY 0.00 1,995.64 0.00 0.00 0.00 0.00% TOTAL 219,736.49 250,547.47 222,329.03 245,460.37 546,579.00 44.91% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 03/31/14 201012011 2011/2012 2012/2013 2013/2014 2013/2014 2013/2014 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET ROADS AND DRAINAGE 46,328.52 83,871.84 88,295.68 83,450.08 189,907.00 43.94% PERSONAL SERVICES 300,432.62 304,269.09 301,576.38 293,687.05 654,507.00 44.87% OPERATING EXPENSES 48,502.06 39,848.18 37,613.26 62,151.49 108,297.00 57.39% CAPITAL OUTLAY 0.00 0.00 38,579.25 30,436.60 31,310.00 97.21% TOTAL 348,934.68 344,117.27 377,768.89 386,275.14 794,114.00 48.64% STORMWATER UTILITY DIVISION PERSONAL SERVICES 267,410.64 224,378.67 243,808.25 202,064.11 452,063.00 44.70% OPERATING EXPENSES 211,809.51 218,870.01 118,032.32 222,978.98 518,000.00 43.05% TOTAL 479,220.15 443,248.68 361,840.57 425,043.09 970,063.00 43.82% CENTRAL GARAGE PERSONAL SERVICES 46,328.52 83,871.84 88,295.68 83,450.08 189,907.00 43.94% OPERATING EXPENSES 13,578.53 8,878.93 8,160.43 11,992.70 24,089.00 49.78% CAPITAL OUTLAY 0.00 1,005.75 3,929.00 0.00 2,000.00 0.00% TOTAL 59,907.05 93,756.52 100,385.11 95,442.78 215,996.00 44.19% FACILITIES MAINTENANCE PERSONAL SERVICES 50,681.58 74,766.70 68,472.49 58,716.33 160,058.00 36.68% OPERATING EXPENSES 44,561.71 43,917.04 51,376.76 33,676.31 122,925.00 27.40% CAPITAL OUTLAY 0.00 0.00 12,487.00 1,431.02 57,000.00 2.51% TOTAL 95,243.29 118,683.74 132,336.25 93,823.66 339,983.00 27.60% PARKS /RECREATION PERSONAL SERVICES 310,740.83 315,961.91 310,808.26 315,881.86 669,432.00 47.19% OPERATING EXPENSES 108,416.51 114,927.55 110,537.34 122,697.01 228,148.00 53.78% CAPITAL OUTLAY 1,429.65 10,679.13 19,190.32 16,112.79 16,500.00 97.65% TOTAL 420,586.99 441,568.59 440,535.92 454,691.66 914,080.00 49.74% CEMETERY PERSONAL SERVICES 39,475.75 43,188.71 42,474.10 71,444.49 146,812.00 48.66% OPERATING EXPENSES 8,259.82 11,089.35 17,264.78 19,210.67 39,310.00 48.87% CAPITAL OUTLAY 0.00 8,799.99 0.00 0.00 0.00 0.00% TOTAL 47,735.57 63,078.05 59,738.88 90,655.16 186,122.00 48.71% GROWTH MANAGEMENT PERSONAL SERVICES 142,348.69 107,567.60 107,390.63 81,434.32 175,911.00 46.29% OPERATING EXPENSES 23,574.20 9,410.14 8,873.41 12,295.00 19,311.00 63.67% TOTAL 165,922.89 116,977.74 116,264.04 93,729.32 195,222.00 48.01% NON - DEPARTMENTAL PERSONAL SERVICES 8,153.62 80,716.94 60,571.27 47,582.16 176,424.00 26.97% OPERATING EXPENSES 373,526.75 365,930.71 416,933.23 427,122.65 544,458.00 78.45% GRANTS AND AIDS 0.00 0.00 717.97 0.00 0.00 0.00% TOTAL 381,680.37 446,647.65 478,222.47 474,704.81 720,882.00 65.85% GENERAL FUND EXPENDITURES 4,872,056.65 4,932,686.62 4,837,151.78 5,019,473.18 10,158,444.00 49.41% CITY OF SEBASTIAN, FLORIDA CAPITAL PROJECT STATUS REPORT AS OF 03/31/2014 FUND 310 GENERAL CAPITAL PROJECTS Project Project Project Expenditures Percent C0921 Funds Number Description Budget To Date Expended Encumbrances Remaining A1311 Old City Hall Windows 15,000 - 0.00% - 15,000 A1411 Computer Overhaul 250,000 38,819 15.53% - 211,181 A1412 Diesel Fuel Tank 35,000 - 0.00% - 35,000 A1413 Police Vehicles 229,500 78,090 34.03% 115,581 35,829 A1414 Stormwater Equipment 93,881 32,451 34.57% 56,755 4,675 - 15,000 623.381 149.360 23.96% 172,335 301,685 FUND 320 CAPITAL IMPROVEMENT PROJECTS Project Percent Number Description C0921 Schumann Park Improvements (CLOSED) C 1123 Bark Park Amenties C 1125 Riverview Park Irrigation Fountains A1222 Blueway Signage A1223 Bleacher Shields A1320 Fish House Improvements A1322 Schumann Park Playground A1325 Community Center Playground (Closed) A1421 Mooring Fields A1422 Tennis Wall A1423 Batting Cage /Dugouts Project Expenditures Percent Expenditures Funds Budp-et To Date Expended Encumbrances Remaining 248,191 248,191 100.00% - - 100,000 69,730 69.73% - 30,270 25,000 11,462 45.85% - 13,538 25,000 - 0.00% - 25,000 50,000 2,804 5.61% - 47,196 497,850 1,284 0.26% 53,216 443,350 25,000 61 0.25% 18,336 6,603 23,400 23,400 100.00% - - 15,000 - 0.00% - 15,000 50,000 - 0.00% - 50,000 15,000 13,845 92.30% - 1,155 1,074,441 370,776 34.51% 71,552 632,112 FUND 330 TRANSPORTATION CAPITAL PROJECTS Project Expenditures Project Expenditures Percent Stormwater Master Plan Funds Number Description Budget To Date Expended Encumbrances Remaining C1132 Gateway Enhancement 25,000 2,821 11.29% 20,050 2,129 *1231 Presidential Streets 991,655 105,515 10.64% 11,538 874,603 A 1234 Davis Street Sewer 150,000 5,463 3.64% - 144,537 A1330 Barber Street Bridge Repairs (closed) 72,032 72,032 100.00% - - A1431 Barber Street Realignment 50,000 - 0.00% - 50,000 A1432 Sidewalk Construction 100,000 658 0.66% 18,463 80,879 A1433 Street Repaving 75,000 - 0.00% - 75,000 A1434 Tulip Drive 351,000 - 0.00% 32,000 319,000 1,814,687 186,489 10.28% 82,051 1,546,148 FUND 363 STORMWATER IMPROVEMENT FUND Project Expenditures Number Description C1601 Stormwater Master Plan A 1461 Quarter Round *1462 Pipe Sliplining FUND 455 AIRPORT PROJECTS Project Expenditures Percent Funds Budget To Date Expended Encumbrances Remaining 60,000 58,000 96.67% 2,000 - 500,000 260,431 52.09% 19,535 220,034 80,000 - 0.00% - 80,000 640,000 318,431 49.75% 21,535 300,034 Percent Project Project Expenditures Expended/ Funds Number Description Budget To Date Encumbered Encumbrances Remaining A1351 Main Street Access Road 1,591,163 75,632 4.75% 49,519 1,466,012 A 1451 AP Hangar 875,000 - 0.00% - 875,000 A1415 Airport Equipment 150,000 - 0.00% - 150,000 2,616,163 75,632 2.89% 49,519 2,491,012 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2014 As of March 31, 2014, the total of the City's cash and investments were $12,956,007.44. Of this, $9,354,312.13 was held in an interest bearing checking account at Seacoast National Bank and $3,601,695.31 was invested with the State Board of Administration. The City did not purchase any new securities during the quarter and does not currently hold any investments in government securities. At this time, the obtainable yields for maturities less than three years are still less than the yield received on our checking account, which is .30% over the 13 week Treasury Bill rate. The State Board rate has been in a range of about. 15%. SEACOAST NATIONAL BANK Total Bank Balance $ 9,354,312.13 100.00% STATE BOARD OF ADMINISTRATION (SBA) CURRENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund + Performance Deposits Discretionary Sales Tax Fund Riverfront Redevelopment Fund Parking In- Lieu -Of Fund Recreation Impact Fee Fund Law Enforcement Forfeiture Fund Golf Course Projects Fund Building Department Fund Cemetery Trust Fund Total SBA Balance $ 1,775,987.87 CURRENT 850,495.80 CASH BALANCE ALLOCATION BALANCE PERCENT General Fund $ 4,581,915.35 48.98% Local Option Gas Tax 78,811.75 0.84% Discretionary Sales Tax 1,471,811.98 15.73% Redvelopment CRA 641,848.00 6.86% Recreation Impact Fee 538,303.13 5.75% Stormwater Fee 439,944.04 4.70% Law Enforcement Trust 1,680.18 0.02% DST Bond Fund 87,085.37 0.93% Stormwater Bond Fund 114,250.40 1.22% Capital Projects 450.00 0.00% Capital Improvements 36,872.76 0.39% Golf Course Operations 133,906.81 1.43% Airport Operations 12.13 0.00% Airport Projects 73,165.69 0.78% Building Department 601,880.02 6.43% Cemetery Trust Fund 540,444.52 5.78% Performance Deposits 11,930.00 0.13% Total Bank Balance $ 9,354,312.13 100.00% STATE BOARD OF ADMINISTRATION (SBA) CURRENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund + Performance Deposits Discretionary Sales Tax Fund Riverfront Redevelopment Fund Parking In- Lieu -Of Fund Recreation Impact Fee Fund Law Enforcement Forfeiture Fund Golf Course Projects Fund Building Department Fund Cemetery Trust Fund Total SBA Balance $ 1,775,987.87 49.31% 850,495.80 23.61% 101,063.56 2.81% 50,494.12 1.40% 16,577.05 0.46% 55,101.02 1.53% 126,526.54 3.51% 368,456.92 10.23% 256,992.43 7.14% $ 3,601,695.31 100.00% aiY OF SESda S5 Al HOME OF PELICAN ISLAND Memorandum To: Mayor and City Council Thru: Joe Griffin, City Manager From: Kenneth W. Killgore, Director of Finance Date: May 8, 2014 Re: 2nd Quarter Accomplishments Fiscal Year 2014 Enclosed please find the 2nd Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended March 31, 2014. CITY CLERK Legislative Support Matters Clerk prepared agenda packets, attended and recorded minutes for six Regular City Council meetings, one Council Workshop and one Special Council meeting • Seven resolutions adopted by Council • Two ordinances adopted by Council • 13 proclamations prepared for presentation by Mayor + Placed three legal notices in Press Journal • Provided monthly City calendars and revisions to Council, city staff and press • Provided monthly regional and county board meeting calendars to Council • Coordinated attendance of clergy for Council meeting invocations • Managed Council emails for retention and scanned and forwarded incoming mail to Council • Distributed one Code supplement • Purchased and had installed with assistance of PW, Building Maintenance and MIS staff two 60" TV monitors for meeting and training use in Council Chambers Records Management Program • Responded to 32 public records requests • 21 boxes of records that reached retention or were scanned & 15 bags of duplicate and OSA records destroyed by Shred -It Recycling • Scanned into Laserfiche — 16 sets of minutes, 22 agenda packets, seven Resolutions, two Ordinances, 124 Cemetery files — 29 other documents • Cemetery Records Imaging to LaserEche completed (Building Contractor Files and Permit Folders with Plans scanned by the Building Dept) • City Clerk updated Records Management Policies and Procedures and new forms for adoption by Council and posted all policies, schedule and forms on City O:Drive for access by staff • Conducted Records Management Committee meeting with department liaisons Election Matters • Posted 2014 Election Candidate Handbook on City website and prepared 10 packets for distribution • Received M12, M I and M2 Treasurer's Reports from PAC • Received TR Treasurer's Reports from two 2013 Candidates by deadline City Board Matters • Prepared four board vacancy transmittals, positions appointed by Council, notified and provided info to appointees, updated Board Handbook and distributed pages • Prepared two certificates of appreciation for presentation by Mayor to outgoing board member • Deputy Clerk prepared agenda, attended and recorded three Natural Resources Board meetings • Deputy Clerk attended and recorded two Citizens Budget Review Advisory Board meetings • Clerk attended and recorded one Board of Adjustment meeting • Clerk prepared agenda, attended and recorded and one CRA meeting • Posted all scanned City board packets to City website and provided to email group (press) Cemetery Matters • Certificates of Interment Rights issued for 15 locations for a total of $17,500. Community /Staff Matters • Placed two courtesy ads in Press Journal • Responded to 56 public inquiry e -mails to the General City of Sebastian e-mail address and/or forwarded to appropriate departments for response • Deputy Clerk updated City Hall marquee weekly • Backup for CM office for front desk phones — incoming calls to City Hall • Coordinated Use of Chambers Personnel /Educational Matters • Deputy Clerk participated in Laserfiche training webinars — February 18/Track Records Requests Deputy Clerk attended Supervisory training — March 11 ADMINISTRATIVE SERVICES • Prepared the I" Quarter 2014 Budget Amendment to the City Council. • Worked with Auditors to complete the FY2013 audit and preparation of financial statements • Submitted FY2013 Comprehensive Annual Financial Report to the Government Finance Officers Association Awards Program • Developed budget calendar for events that will keep preparation of the FY2015 budget on schedule. • Handled normal processing of payroll, accounts payable and cashiering. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Reviewed City Manager applications and prepared contract for the City Manager. • Recruited, interviewed and hired new employees and replacements for other vacant positions. 2 POLICE DEPARTMENT Administration • Incident Reports processed/dispersed to proper agencies and entered into IMC... 616 • Arrest Reports ( Juveniles) ................................... ............................... 8 • Arrests Reports ( Adults) ..................................... ............................... 73 • Accident Reports /Driver Exchanges processed, dispersed/entered into IMC....... 94 • Traffic Citations processed and entered into IMC ....... ............................... 176 (Civil — 130; Criminal — 30 ; Citation Arrests — 15; Voided - l) • Parking Citations processed, followed up and entered into IMC ..................... 9 • Warning Citations processed, followed up and entered into IMC ................ 874 • Subpoenas signed, processed and distributed ............. ............................... 258 • Traffic Enforcements ......................................... ............................... 682 • Code Violations, including parking ....................................................... 344 ............... • Public Records Request: Oct. 46; Nov. 39; Dec. 69 ........ ............................154 • Continued review of agency policies as per accreditation standards. • Conducted 1 onsite assessment for Commission for Florida Law Enforcement Accreditation. • Administration attended 6 Council meetings. • Attended over 65 Law Enforcement related meetings and 13 public meetings and/or speaking engagements. • Attended over 40 hours of training. • Completed 2014 Citizen's Academy with 22 graduates. Volunteers • The Community Service Volunteers worked a total of 2,455 hours during this quarter. • 64 bank deposit details were made. This service is done for City Hall saving time for the employees by not having to leave their assigned duties. • 0 traffic control details was assigned. These consist of directing traffic at city events, road closures, etc. • 150 house watches /close patrols were completed. • 36 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc. • 232 business checks were made. These business checks are done and help the patrol officers keep an eye on the business community which cuts down on crime. • 130 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 62 Airport checks were made. Again the visibility helps to deter crime. • 49 special details were assigned. • 3 miscellaneous assist for law enforcement personnel. • 108 paper runs i.e.: State Attorneys Office, Sheriff's Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney packets and what ever other items are needed. • Assisted with traffic control on 4 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 0 warning for other parking issued. • 25 citizen contacts. • 430 Miscellaneous jobs. • 37 hours of Funeral Escorts were done. Road Patrol and Special Operations • Officers were dispatched to 3,958 calls for service, and self - initiated 9,449 events. • 73 adult and 8 juvenile arrest were made. • Officers issued 176 traffic citations, 9 parking citations, and 874 written warnings. • Officers completed 616 offense reports and 94 crash reports. Citations Warnines Incidents Arrests • Traffic Homicides (0) • Boat Ofc (ID 447) 8 • K -9 Ofc's 101 • TOTALS 109 • K -9 Usage /Activity Reports: • K -9 Training hours • K -9 Demonstrations • K -9 Apprehensions • K -9 Narcotic Searches 67 73 21 670 combined hours. 15 1 20 13 35 14 10 4 misdemeanor and 3 felony Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. Community PolicinE • Arranged an art display from students in the North County Schools at the Fine Arts Festival to show the community the Police Departments involvements with our students and community. • Conducted a police service for an ongoing noise complaint. • Assisted "Smoke Free Indian River County" with identifying what tobacco products are displayed in local stores and if they are in reaching distance of minors. • Have planned and facilitated 10 classes for the D.A.R.E. program and 10 classes for the G.R.E.A.T. program. • Prepared for graduation events for D.A.R.E. and G.R.E.A.T. that would take place in April (Certificates, reading essays, working with Publix on providing refreshments). • Prepared for a clean up event at Riverview Park to be done in April for Sebastian Charter Junior High in conjunction with Keep Indian River Beautiful (Make contact with K.I.R.B and organize with the school). • Assisted road patrol duties to handle calls for service, accidents and covering shift shortages. • Worked with Indian River County Sheriffs Office on programs, such as Eddie Eagle with Deputy Barker. • Assisted Officer Marcinik with events that he planned in the community. • Assisted the police volunteers with 2 funeral escorts. • Conducted numerous area checks each week at the three schools in Sebastian's jurisdiction. • Has assisted with crossing guard duties when there was no crossing guard available. • Provided police services to the students and parents of Pelican Island Elementary by maintaining the flow of the intersection of Barber Street and Schumann Drive before and after school. • Showed support to the students of Sebastian Elementary with their Walk to School event on the first Wednesday of each month. Communications Division • 11,572 calls entered into C.A.D. (IMC) of that: • 4,175 were dispatched calls for service. • 1,791 were Code Enforcement Initiated calls. • 4,927 were Officer Initiated calls. • 530 were Volunteer Initiated calls. • %• 149 were duplicated calls not included in the other totals. tal 911 calls received 2,572 of that the breakdown of the lines are as follows: • Wireless 911 calls — 1,714 (cell phones) • Wire -line 911 calls — 607 (residential and/or business land lines) • VOIP 911 calls — 208 • 354 of the calls were transferred to other agencies. • 251 were 911 hang -ups. • Total Admin Lines calls: • Incoming 5,551 • Outgoing 2,485 • Transferred 991 • Training attended: • 1 FDLE Regional Workgroup Meeting. • 2 Supervisor training regarding employment law. • I Dispatcher attended 40 hrs CIT training. • 1 Dispatcher completed the online State Certification class. • 10 Dispatchers attended CAD training for CAPERS CAD System. • 9 Dispatchers completed Police Legal Science monthly training. • 9 Dispatchers completed APCO monthly training articles. • Radio and playback repaired. • Telephone and computer repairs. • Started using a new CAD system. • Received CritiCall Software. During this quarter as in all quarters, we assisted the Citizens with house watch requests and cancellation services, citation sign offs, information, phone numbers and other services by contacting other Agencies and/or Departments for them. We take and dispatch all non - emergency and emergency phone calls, as well as requests for Law Enforcement, Code Enforcement and Volunteer services. We assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies regarding cases our agency is working. Communications helps officers to search for information, phone numbers, referring them to the proper agency, etc. Communications also assist other agencies with information and/or request they may have. Because of the new 911 equipment, we were not able to provide totals for TDD calls at this time. Alarm Assessments • $540 in alarm permits (new and renew). • $425 in false alarms fines. • 181 alarm responses by officers, 92 of these were false. • 34 New permits issued. Code Enforcement Division Of the 1,830 code calls for the quarter, the following is a breakdown of some specific calls made: • Issued 409 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 105 property inspections for title companies and 71 sign violations. • 490 Code Services. • 640 re- inspections, 50 violations were not complied with, 211 were posted for abatement, 59 abated by vendors. • 321 violations complied. • 57 Liens filed, 30 liens released. • 217 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the quarter. PUBLIC WORKS DEPARTMENT Engineering Traffic Division • Regulatory signs 64 (20 stop signs) • Warning Signs 15 • Guide signs 32 • Specialty signs 106. This includes Temp signs and Aframe/ Marquise signs setup for events. Also signs made for other departments. • Pavement Markings. 460 Ft. • Straightening /Maintenance. 80hrs.This includes pothole repair. Roads and Maintenance • Build new sign at the Community Center. • Remove wall at the Golf Course. • Repair fence screening at the compound. • Clean up set up and break down for Pelican Island festival at the Fishermen's landing • Work on school crossing lights. • Repaint the city mangers office. • Repair signs on 512. • Work on Golf Course and Football fields' restroom. • Haul tree trimming out of the Cemetery. • Clean stage. • Clean up, set up and break down for the Art Festival. • Check all the elec. in the Riverview Park. • Work on fence at the Golf Course. • Work on traffic counts at Barber and Concha. • Remove sidewalks on Barber St. • Install new bench at Cownie Ln. • Get prices on barricades. • Remove and install new dumpster in closer at the football fields. • Take barricades to Earls. • Clean up spill at old Wal -Mart parking lot. • Pick up homeless mans belonging in Roseland. • Have dumpster in close re done at good guy. • Haul scrap metal to Mr. Scraps • Have the doors replaced at Crabby Bills. • Have the projection screen moved at the Airport. • Have sidewalk installed on Fleming st and Wave st. • Install new step at Crabby Bills. • Haul dirt for Airport for new Golf Course maintenance building. • Replace mailbox at 382 Main st. • Work on sign inventory. • Get gps numbers for all outfall pipes on Indian River dr. • Replace broken parking stop throughout the City. • Set up and break down for A run. • Trim trees off the road at Stonecrop Park • Have the railing repaired at Community Center. • Form up two d catch basin bottoms. • Clean up, setup and break down for the Pelican Island Festival. • Repair lights in the compound. • Repair lights at city hall parking lot. • Repair bed of S/W 627 dump truck. • Weed eat along the seawalls of Collier canal. • Install new fence at the Golf course on hole # 4. • Fill holes along the sidewalk at the Yacht club. • Weeds eat and edge sidewalks throughout the City. • Work on pedestrian bridge deck repair. • Repair lights at Hardee Park. • Weeds eat along the track at Schumann and Essex. • Dirt on edge of road. • Weeds eat edge and mow ditch on I. R.D. • Remove graffiti throughout the city. • Repair Yacht club dock lights. • Repair lights on I.R.D. • Clean up in the compound. • Work on lights at Main st boat ramp. • Patch potholes throughout the City of Sebastian. • Pick up dead animals throughout the city. • Work on Dog Park restroom. • Clean up in the big building • Weed eat and cut grass at the compound. • Clean up around the guardrails and bridges approaches through out the city. • Cut trees back off the road through out the city. • Cut tree off stop signs through out the city. • Clean up the fill pile. • Work on way finding signs. • Weed eat New Pack ditch. • Repair broken lights at Easy St Park. • Check and repair all city docks. • Sweep streets in Schumann area. Cemetery • The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging. • Marked out grave sites. • Made necessary irrigation repairs. • Handled burials, etc. Parks and Recreation • Set up and maintained Riverview Park for 5 Concerts in the Park, Fine Arts & Music Festival, 3 Craft Shows, 4 Art Shows and Pelican Island Wildlife Festival. • Delivered and set up Mobile Stage to Church in Vero Beach and American Legion. • Delivered bleachers to S.R.H.S. R.O.T.C. • Assisted with 5KRun, 4 Chaplains and Flag Retirement Ceremonies. • Replaced 18 light fixtures and repaired scoreboards at B.S.S.C. baseball fields. • Installed new bases and prepped field for new baseball season at B.S.S.C. • Replaced irrigation pump and 1 foul pole at B.S.S.C. baseball fields. • Installed safety net and repaired soccer goals on multi purpose field. • Moved dumpster enclosure and replace 4 basketball nets at B.S.S.C. football field. • Installed 18 pallets of sod and 120 yards of mulch on Schumann Dr. medians. • Replaced 32 irrigation heads on Schumann Drive. • Installed fountain on pond at Historical Park. • Trimmed trees and mulched beds at Crabby Bills. • Trimmed trees along Indian River Dr. sidewalk. • Mulched beds at Veterans Memorial. • Installed 3 bollards to protect valve boxes by Twin Piers. • Made many repairs to water faucet, power pedestals and irrigation in Riverview Park due to damage from events. • Graded and leveled sand in volleyball courts at Riverview Park. • Repaired ramps and rails at Skate Park. • Replaced 6 tennis nets and 4 basketball nets at Schumann Park. • Installed new Playground at Schumann Park. • Cleaned Splash Pad surfaces and installed new chlorine feeder. • Installed new fence around Playground at Riverview Park. • Repaired fence at Bryant Court Park and picnic table at Filbert St. Park. • Replaced 1 tennis net at Friendship Park. • Made many irrigation repairs throughout City. • Remove graffiti and replaced bolts on Pirate Ship & Creative Playgrounds. • Replaced trash receptacles at Cownie Lane. • Continued Recreation Programs at Community Center. • Continued regular maintenance of Parks and City Grounds Fleet Management • The Fleet Management staff completed 125 repair work orders, 34 preventive maintenance services, 7 service calls and 12 road trips to pick up repair parts. • In addition to the in -house vehicle /equipment work orders, 70 vehicle and equipment repairs were scheduled and completed by outside vendors. • The Fleet Management Division purchased the following vehicles and equipment in the past quarter: • 1 Police K -9 Tahoe. • 1 Public Works Enclosed Barricade Trailer. • I Stormwater John Deere 410 Backhoe. The following units were delivered and prepared for service with necessary graphics, lights, tags: • 1 Police Motorcycle Police K -9 Tahoe. • 1 Police K -9 Tahoe • 1 Police Pick -up (Code Enforcement) • 1 Public Works Utility Truck • 1 Stormwater Utility Truck Completed the Sale of 7 pieces of equipment on Government Deals - $34,935 Fuel costs as of April 1, 2014 are as follows: • $3.42 per gallon of gasoline, an increase of 4.5% over the past 90 days. • $3.72 per gallon of diesel fuel, an increase of 2.7% over the past 90 days. 7 Facilities Maintenance • Conducted quarterly sprinkler tests. • Conduct annual fires alarm inspection. • Repair and replace duct work for Pro Shop and Eagles Nest. • Back flow testing for January completed. • Gate repairs and water main repair at Police Station. • Repair fire alarm system in elevator room Old City Hall. • A/C repairs Fisherman's Landing. • Replace toilet City Compound. • Pressure wash City Hall and surrounding patio and walkways. • New TV and electrical receptacles City Hall second floor. • Set up and tear down of tables and chairs at different events. • Continued monthly preventive maintenance on lift stations, A/C filter replacement etc. • Continued daily maintenance, cleaning and repair of all public work facilities. • Continued monitoring of contracts with pest control, A/C, elevators, etc. Stormwater • Phase 3 of 2013 schedule for 1/4 round Project. • Pipe replacements - 43. • Pipe installed — 1735 LF. • Catch Basins installed — 2. • Road Crossings — 2. • Vac Truck cleaned 2 driveway pipes and 6 catch basins. • Relocated ditch at Airport for new building. • Installed 500 LF of 18" HDPE pipe installed. • Performed Long Arm mowing in Stonecrop area and hazardous areas throughout the City. GOLF COURSE • Total revenue for 2 "d quarter: $494,257. • Golf Rounds for 2nd quarter: 15,420. • Green Fee revenue for 2nd quarter: $207,723. • Cart Fee revenue for 2nd quarter: $237,221. • Golf shop revenue for 2 "d quarter: $15,520. • Driving range revenue for 2nd quarter: $15,984. • Discount Card revenue for 2 "d quarter: $5,773. • Club Rental & Club Storage revenue for 2nd quarter: $1,163. • Computerized golf handicap revenue for 2nd quarter: $680. • Rents & Royalty revenue for 2 "d quarter: $7,661, an increase of $1,082 compared to Fiscal 12 -13 2 "d quarter. • Annual Membership /Initiation revenue for 2 "d quarter: $536 (majority of membership /initiation revenue collected in 0 quarter. • Professional golf lesson revenue for 2 "d quarter: $1,220. • Charity, Corporate and special Golf Tournaments for 2"d quarter included 2014 Hangover Open Tournament (144 players), Vista Gardens Golf Tournament (60 players), 3`d Annual Michael Nichols Memorial Golf Tournament (144 players), Sebastian Elks (72 players), Sebastian Rotary (52 players), Barefoot Bay Golf Association (40 players), Patrick Air Force Base / AIA Golf Group (20 players) and Palm Bay Golf Association (40 players). • Charity, Corporate and Special Golf Tournaments scheduled for 3 d quarter include Sebastian Eagles, I" Inaugural Donald O'Connor Memorial Golf Tournament, Barefoot Bay Golf Association, Sebastian Chamber of Commerce, Palm Bay Golf Association, Brevard Rugby, Sebastian River High School Touchdown Booster Club Tournament, St. Sebastian Catholic Church and Sandy's Grille for Wounded Warriors. • Donated rounds of golf and/or golf course merchandise to numerous charitable fundraisers and events. By donating to worthy causes, SMGC provides key support to numerous community endeavors. • Golf course condition in excellent shape, several customers frequently offered positive comments about condition of golf course and overall shape and speed of greens. Small landscaping projects accomplished throughout the property and around the clubhouse. SMGC participated in the Florida State Golf Association's Interclub Matches, which was a 6 -week, once per week, competition between area golf clubs. All leagues provided excellent support and revenue. Leagues included Wojo's Monday League, Sebastian Men's and Women's Golf Associations, Sebastian Business League, Rocky's League, The Saturday Couples League and the Sunday Bunch League. Michael Nichols Memorial Golf Tournament raised over $3,500 in funds which went toward a Memorial Bench in Michael's honor, a trust fund for Michael's son and a donation in Michael's name for the Indian River County American Cancer Society. AIRPORT • Working on Main Street access road Improvements Project. • On -going Stormwater maintenance. Economic Development • Partnered w /Sebastian Chamber on print advertising campaign. • Budgeted for $20,000 in FY2014 to be spent on economic development. BUILDING DEPARTMENT • For the second quarter of this fiscal year, a total of 44 new single- family homes were issued building permits. This is a slight increase over the number reported in the first quarter of this fiscal year. Other permits of significance include 3 new mobile homes, 0 new commercial buildings, 0 commercial additions, 1 commercial alteration, 1 commercial build out, 4 residential additions and 12 residential alterations. In all, 786 building permits were issued in the fourth quarter. This is about a 15% increase in permitting activity from the first quarter of this fiscal year. • Total number of inspections for the second quarter was 2374 for an average of 38 inspections per working day. The number of inspections has decreased slightly from the first quarter because there were a lower number of permits issued in the first quarter and that is a reflection on the number of inspections requested for the second quarter. With the increase in permitting this quarter we can expect the inspection counts to be higher in the third quarter. • The number of Certificates of Occupancy issued for the second quarter included 40 new single family residences, 0 commercial certificates of occupancy and I commercial certificates of completion. • The following lists the Business Tax Receipt activity for the second quarter: New Businesses -30, Renewals -33, Transfers -1, Duplicates -1, Home Based Businesses -21, Commercial Businesses -10, Insurance Companies -24, and Solicitor Permits -14. In addition, there have been 65 requests from lien/title companies for permit records on properties within the city. • The building department has recently hired Michelle Boswell as our new permit technician. She has many years of experience in this position from working at the Indian River County Building Department. She has learned her position quickly and has already proven to be an asset to this department. This department also actively follows up on complaints from citizens regarding contractual issues with licensed contractors and we continue to pursue enforcement action when necessary to stop unlicensed contractor activity.