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CITY OF SEBASTIAN CHANGE ORDER FORM
CHANGE ORDER #: 1 PROJECT NAME: Rehabilitate Runwav 9-27/Construct
Taxiway B
PURCHASE ORDER #: 4352 PROJECT #: C3501
CONTRACTOR: The LPA Group Inc. PHONE #: 1-407-306-0200
ADDRESS: 12000 Research Parlswav. Suite 152
Orlando, FL 32826 CONTRACT NAME: Rehabilitate Runwav 9-27
CONTACT DATE: January 3, 2003
By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon
proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below
are hereby incorporated and made a part of the Contract identified above, and all the tem>.s and conditions of said
Contract are enjoined and in full force while executing the change(s) stipulated as follows:
This change order adds surveying services to Work Authorization 16 for final surveying services to be
provided by the LPA Group. Previous services were to be provided by Community Asphalt. Fee for
services will be deduMed from Community Asphalt's contract (via separate Change Order).
A) CONTRACT PRICE PRIOR TO THIS CHANGE $ 88,138.00
NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE $ 9 835.00
NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER $ 97.973.00
B) CONTRACT TIME PRIOR TO THIS CHANGE (NUMBER OF DAYS) n/a days
NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE (NUMBER OF DAYS) n/a days
NEW COMPLETION DATE INCLUDING THIS CHANGE MO. _ DAY _ YR
AGREED:
CONTRACTOR: OF ~, TIAN: / (~
Date: ~i~0 (r ~ VV Date: 6 Q J
Authorize Signature t e City Manager
Approvals By Ci of Sebastian Staff:
Airport DireMOr as to scope
Finance DireMor as to budget
City Attorney ~_ as to legal
General Services Admin. as to contractlprocurement
Sally A. Mayb, CMC, City
Approved as to Form and Content for Reliance
By t of Sebastian Only:
Rich S ringer, City Attorney
CITY OF SEBASTIAN. FLORIDA
WORK AUTHORIZATION FORM
Work Authorization No: #18
Project Identification: Extend Comorate Park Drive Roadwav and Waterline.
IT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT dated Apri128, 2000:
Description of Assignment: SEE ATTACHED EXHIBITS `A' , `B' and `C'.
Basis of Compensation/Period of Services:
In accordance with Exhibit B, Section I, of the Prime Agreement, services shall be provided for a lump sum
payment of $79,338 and a "Not to Exceed" amount of $15,400 for a grand total of $94,738.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than two hundred and forty (240) consecutive calendar
days henceforth.
~F
_ AGREED as to scope of services, time schedule, & budget this _~ day of
,,,~. {~ e ~- , 2004
CITY OF SEBASTIAN, THE LPA GROUP, INC.
A F}ofikia municipal corpo~ra4ion
City
By:
Mohamrnadi, Vice President
(Seal)
Attest: ~1 \ ~i Approved as to Form and Content for Reliance
- ~ ~~ ' 1~ / ~ by the City of Sebastian Gvly:
/-
Sally A. Maio, C, City Clerk ~ ~~~
Rich Stringer, ty ttomey
Staff Approvals:
Airport Director as to royect
Finance DireCtOT 1 as to budget only
General Services Administrator /~ as to purchasing & contract admin.
OFFICE OF GENERAL SERVICES ADMINISTRATOR
A DlWslon Of The Office OI The CNy Managor
1225 MAIN STREET, SEBASTIAN, FLORIDA 32958
TELEPHONE (772) 388-8241 -FAX (772) 581-0149
AGREEMENT RENEWAL
PROFESSIONAL SERVICES
DATE Aril 11, 2003
TO~ Mr. Mohsen Mohammadi, Ph.D.. P.E.
The LPA Group, Incorporated
12000 Research Parkway, Suite 152
Orlando. Florida 32826-3287
Both the City of Sebastian, and The LPA G7011A desire to renew the executed
Professional Services Agreement dated Apri128 2000 for one Cl) additional year as
provided for in the existing Contract.
On Agri19, 2003, the City of Sebastian City Council approved a one CI) year
renewal of said Agreement. All of the terms and conditions as set forth in the
agreement shall be in full force during the one Cl) year renewal period. The new
expiration date is Anri128, 2004.
AGREED
~ i
PA Group, Authorized Signature
i ~ar.,.~.~1,~.~.1
Paul L. Wagner f ity of Sebastian
Cc~ Jason Milewski
CITY OF SEBASTIAN. FLORIDA
WORK AUTHORIZATION FORM
Work Authorization No: #17
Project Identitication: Rehabditate Taxiwav A and constmct Aircraft Pazkine Apron- Design. Biddine.
Constmction and Inspection Services.
IT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT dated Apri128, 2000:
Description of Assignment: Perform Design, Bidding, Constmction, and Inspection services for the
Rehabilitation of Taxiway "A" and Constmction of Aircraft Pazking Apron.
SEE ATTACHED EXHIBITS `A' and `B.'
Basis of Compensation/Period of Services:
In accordance with Exhibit B, Section I, of the Prime Agreement, services shall be provided for a lump sum
payment of $142,150.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than forty-five (45) consecut-iw,e/c~alendaz days hencge'f"orth.
AGREED as to scope of services, time schedule, & budget this ~ I ~ day o!•_.!,/,LrtiJ
,2004:
CITY OF SEBASTIAN, TFIE LPA GROUP, INC.
A Florida rr~icipal corporation
,_ ~~
BY::-_ ~_ ~ __... By.
noe'~ , Man r Mohsen ohamrnadi, Vice President
~.
~- (Seal) .-_
~ -.
Attest~nl-C,'-~- W "'`-^-'~'a~'~ ~eApproved as to Form and Content for Reliance
~`~ y~" (/ ~ ~ ~(~ /~; (~ ~~ by the City of Sebastian Only:
f~,~ Sa~~llll~ Maio, CMCC, Clity Clerk ( l„
Rich Stringer, Ci ttorney
Staff Approvals:
Airport Diiectoi as to project
Finance Director as to budget only
General Services Administrator as to purchasing & contract admin.
CITY OF SEBASTIAN (Florida)
Proposal for Professional Services
REHABILITATE TAXIWAY A
CONSTRUCT ADMINISTRATION BUILDING APRON
(Project Identification No.)
17
(Work Authorization No.)
It is agreed to undertake the following work in accordance with the provisions of our Prime
Agreement for Professional Services dated Apri128, 2000
Description of Assignment: (Attached Exhibit A)
Provide the City of Sebastian with engineering, design, assistance in bidding as requested,
construction administration, and Resident Project Representative services For the
Rehabilitation of Taxiway A and Construction of Administration Building Apron.
Basis of Compensation/Period of Services: (Attached Exhibit B)
THE LPA GROUP will provide the above services for a Lump Sum amount of $142,150.
These services will be performed in accordance with the schedule in Exhibit A.
Agreed as to scope of services, time schedule, and budget:
For the CITY OF SEBASTIAN (FLORIDA)
Date:
Attachments: Exhibit A, Scope of Work
Exhibit B, Manhour Estimate
Attachment A: Project Layout Plan
For THE LPA GROUP INCORPORATED
Date:
Rehabilitate Taxiway A/Construct Admin Apron Page -1
Apri12, 2004
MWhfIG~PAL AIRPORT
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
REHABILITATE TAXIWAY A
FEE SUMMARY
BASIC SERVICES
Preliminary Design
Final Design
Bidding Phase
Construction Adminstration Services
Subtotal Sasic Services
EXPENSES
Reproduction
Postage
Communications
Travel
Design/Bid
Construction
Subconsultant
Survey (NTE)
Geotech (NTE)
10% Fixed Fee on Subconsultant
Subfofai Expenses for Basic Services
CONSTRUCTION INSPECTION SERVICES
Construction Inspection Services
TOTAL
THH
r.PA
[i1C6UP ~
TRAtBPORTATpN COIMULTAMS
$5,100 !-
$12,620
$56,815''
$1
$1,
$7,
$7,
$7
$t~Y,w
THE LPA GROUP INCORPORATED 4!2712004 Page &1 of 8-6
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Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
REHABILITATE TAXIWAY A
MANHOURESTIMATE
Construction Inspection Services
FULL TIME RESIDENT PROJECT REPRESENTATIVE (RPR)
14 weeks
RESIDENT INSPECTOR RATE SCHEDULE TOTALS
1) DIRECT SALARY COSTS
Inspector: 50 Hours/Week @ $67.00 per hour $46,900
2) DIRECT NON-SALARY EXPENSES
Lodging ($50.00 per night) $3,500
Per Diem ($27.50 per day) $1,925
Vehicle Allowance ($195 Der week) $2,730
SUBTOTAL $8,155
Subtotal (Items 1 & 2) $55,055
Quality Assurance Testing (Subconsultant) _ $10,500
Total Construction Inspection (Not to Exceed) _ $65,555
THE LPA GROUP INCORPORATED 4127!2004 Page 88 of B- 6
f.'
Work Authorization No: #16
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
Project Identification: Rehabilitate Runway 9-27/Construct Taxiway B, Construction and Insuection Services.
IT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT dated Apri128, 2000:
Description of Assignment: SEE ATTACHED EXHIBITS `A' entitled "Rehabilitate Runwav 9-
27/Construct Taxiway B, Construction and Inspection Services."
Basis of Compensation/Period of Services:
In accordance with Exhibit B, Section I, of the Prime Agreement, services shall be provided for a lump sum
payment of $14,740 and a `not to exceed' figure of $73,398, for a total of $88,138.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than one hundred twenty (120) consecutive calendar days __
henceforth.
AGREED as to scope of services, time schedule, & budget this day of
~6r~ ~ Y , 200:
CITY OF SEBASTIAN,
A Florida municipal corporation
By:
ence re, City Manager
(Seal)
Attest -~
Sally A. Maio, C, City Clerk
THE LPA GROUP, INC.
By~ r
Mohsen Mohatnntadi, Vice President
Approved as to Form and Content for Reliance
by the City of Sebastian O~nlyQ:
alt l`.'t ~YS ~
ch Stringe City 'ttourey
Staff Approvals:
Airport D1reCYpr
Finance Director
General Services Administrator
as to project
~s to budget only
as to purchasing & contract admin.
~ ~~~ ~ THE LPA GROUP INCORPORATED
~~ T2nsportafion Consultants
12000 RESEARCH PARKWAY, SURE 152 ~ ORLANDO, FL 32826325'/ ~ 407-308-0200 ~ FA%407308A960 -
February 2, 2004
Mr. Jason Milewski, C.M.
Airport Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Subject: Sebastian Municipal Airport Rehabilitate Runway 9-27/Construct Taxiway B
FAAAIP No. 3-12-0145-004-2003
Construction Services Proposal Transmittal
Dear Mr. Milewski:
Enclosed please find a fee proposal for Construction Engineering services for the subject
project at the airport. If the enclosed meets with your approval, we look forward to negotiating
the final details with you before the commencement of the project.
Construction Phase Services are in general accordance with Exhibit C, Section E "Construction
Phase" of the master agreement between the City of Sebastian and THE LPA GROUP
INCORPORATED. This scope includes approximately 4 months of Resident Project
Representative and Construction Administration tasks.
Please note that the attached scope reflects the use of a non-Iccal inspector. We will endeavor
to use a local inspector if the qualifications and requirements are met. Note that the inspection
fee is listed as "not to exceed," and could be reduced if a local, qualified and FAA approved
inspector is used for the day-to-day inspection.
We look forward to completing this important project with you and your staff. Please call me at
407-306-0200 with any questions or comments. Again, I look forward to working with you to
continue to implement the master plan at the Airport.
Sincerely,
THE A OUP III
/`f
C. Janse .E.
P ject Man er
cc: Mohsen Mohammadi, LPA
File (TA412009.1c)
ATLANTA ~ BATON ROUGE ~ CHARLESTON ~ CHARLOTTE ~ CHICAGO ~ COLUMBIA ~ GREENSBORO ~ GULFPORT ~ RNO%VILLE MOBILE ~ MYRTLE BEACH ~ ORLANDO ~ RALEIGH •
RICHMOND ~ SARASOTA ~ TALLAHASSEE ~ TAMPA ~ W EST PALM BEACH
Fv1l}?~elt:l~Al A11xI'~~1'
SEBASTIAN MUNICIPAL AIRPORT
REHABILITATE RW 9-271CONSTRUCT TAXIWAY B
CONSTRUCTION ADMIN AND INSPECTION SERVICES
Exhibit 8
BASIC SERVICES
FEE SUMMARY
CONSTRUCTION ADMINISTRATION SERVICES (LUMP SUM)
CONSTRUCTION INSPECTION SERVICES (NOT-TO-EXCEED)
THE
LPA
QRCi4AP
TOTAL
$14,740
$73,398
TOTAL PROFESSIONAL FEES: $88,138
THE LPA GROUP INCORPORATED 2!2/2004 Page B-1 of & 3
TNE~
t.PA
43'aE5t7l~:~
x anaraovTmaoa rur4rrxxnaea
SEBASTIAN MUNICIPAL AIRPORT
REHABILITATE RW 9-27lCONSTRUCT TAXIWAY B
MANHOUR ESTIMATE
Construction Adminstration Services (120 day contract time)
Exhibit B
ProJaa Senior Technical
ItemRask Description Manager Engineer Engineer Designer Technician Assistant Totals
General Coordination with the City 2 2 q
General Coordination with the Contractor B g
Pre-Construction Conference 2 4 6
Bi-Weekly meetings (10 meetings) 16 1g
Review Shop DrawingslSubmittals 1 2 10 13
Review Pay Applications 2 ~ 2 q
Review Payrolls, DBE reports, EEO reports 2 2
Review Test Results 2 1 3
Periodic Site Visits (8 Visits) 16 16
Site Visits While Paving (1 day) 1 ~
Review and Respond to RFI's 2 4 6
Final InspectioN Punph Lis! items 2 4 6
Review! Submit Record Drawings 2 8 8 18
Review Contractor's Closeout Documents 2 6 8
Prepare DBE Reporting Form 1 1 6 g
Submittal of Final ReporU Clase Out Grant 2 4 1 7
Total: 23 43 3 16 0 41
RatelHour: $130.00 $130.00 $110.00 $85.00 $65.00 $60.00
Total Labor: $2,990.00 $5,590.00 $330.00 $1,360.00 $O.DO $2,460.00 $12,730.00
DIRECT COSTS
Travel 12 Trips @ $67.50 $810.00
As-Built Reproduction $1,200.00
Total Direct Coss 2,010.00 $2,010.00
Total Construction Admin Phase (Lump Sum): $iq~7gg
THE lPA GROUP INCORPORATED 2/22004 Page B-3 or4
Exhibit 8
Construction Insoection Services t120 day wntrect timel
FULL TIME RESIDENT PROJECT REPRESENTATIVE (RPR)
SEBASTIAN MUNICIPAL AIRPORT
RESIDENT INSPECTOR RATE SCHEDULE
1) DIRECT SALARY COSTS
Inspector: 17 weeks Q 5D Hrs/1Nk @
2) DIRECT NON-SALARY EXPENSES
Lodging ($50.00 per night)
Per Diem ($27.50 per day)
Vehicle Allowance ($18D per week;
SUBTOTAL
MANHOUR ESTIMATE
17 weak
..
REHABILITATE RW 9.271CONSTRUCT TAXNVAY B
TOTALS
~6:',D® per hour = $55,250
x;2547
3"r:..3"~8
x3.480
$9,648
Subtotal (Items 1 & 2) _ $64,898
Quality Assurance Testing (Subconsultant) _ $8,500
Total Construction Inspection (Not to Exceed) _ $73,398
THE LPA GROUP INCORPORATED 2/7/2004
Pege B-0 of 4
CITY OF SEBASTLAN. FLORIDA
WORK AUTHORIZATION FORM
Work Authorization No: #IS
Project Identification: J&S Relocation Drainaee Plan and Permitting
IT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT dated April 28, 2000:
Description of Assignment: SEE ATTACHED EXHIBITS `A' entitled "J&S Relocation Drainaee Plan and
Permittine" and `B', entitled °Cost Breakdown."
Basis of Compensstion/Period of Services:
In acwrdance with Exhibit B, Section I, of the Prime Agreement, services shall be provided for a lump sum
payment of $4,949.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than one hundred twenty (120) consecutive calendar days
henceforth.
AGREED as to scope of services, time schedule, & budget this _~ day of
CITY OF SEBASTIAN,
A Florida municipal corporation
By: ~./
errence ore, City Manager
(Seal)
Attest:
Sa y A. Maio, MC, City C erk
THE LPA GROUP, INC.
By: ~~ ~~
Mohsen ohammadi, Vice President
Approved as to Form. and Content for Reliance
by the Ciry of Sebastian Only:
C ~ ~'
'ch Stringer, C' ttorney
Staff Approvals:
Airport Director as ro project
Finance Director ~!'')~~~„jss to budget only
General Services Administrator / ~~~./ as to purchasing & contract admin.
Exhihit B
COST BREAKDOWN FOR
J&S Drainage Plan and Permitting
BASIC SERVICES
PRELIMINARY
DESIGN TOTAL
CLASSIFICATION HOURS HOURS
Principal
Project Manager 1 1
Senior Engineer 10 10
Engineer 32 32
Designer
Technician 6 6
Technical Assistant
TOTAL HOURS 49 49
TASK COST $4,927 $4,927
DIRECT EXPENSES
Reproduction $10 510
Postage $12 $12
Communications
Travei
TOTAL EXPENSES $22 $22
TOTAL COSTS $4,949 $4,949
THE LPA GROUP INCORPORATED 2N 012004 Page B-1
EXFIIBIT A
SCOPE OF WORK
SEBASTIAN MUNICIPAL AIRPORT
CTTY OF SEBASTIAN, FLORIDA
JdzS RELOCATION DRAINAGE PLAN AND PERMTTTING
I. PROJECT DESCRIPTION
A. The project consists of the drainage analysis, plan and permitting for the proposed
relocation of J&S Aviation from its current position to the infield of bordered by Runway 13-31,
Taxiway E, and Runway 422. This is generally considered azea C-1 on the Stormwater Master
Plan (SWMP}basin scheme. The study will be limited to this basin as depicted in the SVirIvIP.
II. PRE-DESIGN PHA5E SERVICES TO BE PROVIDED BY LPA
A. None.
III. DESIGN PHASE SERVICES TO BE PROVIDED BY LPA
LPA will provide the following basic services for this project (see Exhibit B for man-hour and cost
breakdown):
A. Coordination with the City -LPA will coordinate with the City and Airport to review
drainage alternatives, refine, and select the chosen drainage scheme.
B. Upon agreement of a final scheme, drainage analysis will be conducted to detemnne the
existing and proposed drainage patterns, existing and new impervious, and other calculations
required to detemrine stormwater quality and quantity impacts to the existing basin C-1 system.
C. Depending on schedule, permit will either be a "stand-alone" permit or a part of the
ongoing SVi~MP. It is preferred to include the additional development in the SWMP if possible.
Should the pemut be needed immediately, astand-alone permit will be prepazed.
D. Permitting documents will consist o£
1. Schematic drainage plan for basin C-1.
2. Existing Conditions Plan.
3. Site drainage plan for J&S Aviation Pazcel.
4. Permit application and attachments for SJRRrIvID,
E. LPA will provide the required sets of signed and sealed plans to the SJRWIvID for
permitting. Additional half-sized copies will be provided to the Airport Director as needed.
IV. BIDDING PHASE SERVICES
A. Since this is not a construction project, no bidding phase services are required.
V. CONSTRUCTION PHASE SERVICES
A. Since this is not a construction project, no construction phase services aze required.
7&S Relocation Drainage Plan and Permitting -Work Auth. IS Page 1
02/10/04
~ ! • .
VI. ADDITIONAL PROVISIONS
A. Existing topographic surveys and subsurface investigations will be used. No additional
investigations are included in the scope of work.
B. LPA will not provide technical specifications and special terms and conditions.
C. No addifional environmental impacts or studies are anticipated, including historical,
wetland, threatened and endangered species, or those for Phase I or higher contamination. Should
any of these unforeseen situations develop, additional services can be provided under separate
agreement.
D. The City will provide LPA access to the site and all available information pertinent to this
project.
VII. PERIOD OF SERVICES
A. Initial Coordination and Meetings
C. Plan Prepazation
E. City of Sebastian Permitting Process
G. Total Time
J&S Relocation Drainage Plan and Permitting -Work Auth. 15
02/10/04
B. 7 Days
D. 14 Days
F. 30 Days
H. 51 Days
Page 2
. • ~ CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
Work Authorization No: #14
Project Identification: Develop Basic Site Plan for J&S Aviation Relocation
TT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT' dated NOVEMBER 30, 2000:
Description of Assignment: SEE ATTACHED EXHIBITS `A' entitled Scope of Work and `B' entitled Cost
Breakdown.
Basis of Compensation/Period of Services:
Basis of co~ensation will be on a lump sum basis in the amount of 54,805.00 as provided for in the
Master Agreerent.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than fifty one I51) consecutive calendar days henceforth.
AGREEp~D as to scope of services, tune schedule, & budget this day of
~`L'~,VRnJ~ , 2003:
CITY OF
A Floridat
By:
Manager
(Seal)
Attest,, ,
c ~°
~~ ~ ~.
Sally A. Maio, CMC, City Clerk
THE LPA GROUP, INCORPORATED.
i "
BY ~.~~V [~_
Mohsen Mohantwadi, Principal Associate
Approved as to Form and Content for Reliance
by the Ci of Sebastian Only:
Rich Stringer, City A o rey
Staff Approvals:
Airport Duector
Finance Duector
r i as to budget only
General Services Administrator
EXHIBIT A
SCOPE OF WORK
SEBASTIAN MUNICIPAL AII2PORT
CITY OF SEBASTIAN, FLORIDA
J&S AVIATION RELOCATION PLANNING
I. PROJECT DESCRIPTION
A. The project consists of the site planning and preparation of site permit drawings for the
proposed relocation of J&S Aviation from its current position to the infield of bordered by
Runway 13-31, Taxiway E, and Runway 4-22.
R. PRE-DESIGN PHASE SERVICES TO BE PROVIDED BY LPA
A. None.
HI. DESIGN PHASE SERVICES TO BE PROVIpED BY LPA
LPA will provide the following basic services for this project (see Exhibit B for man-hour and cost
breakdown):
A. Coordination with the City -LPA will coordinate with the City and Airport to review
alternatives, refine, and select the chosen alternative. Up to 15 alternatives will be developed for
review by the Airport Director.
B. Upon agreement of a final altemative, Site Development Plans will be prepared to satisfy
the City of Sebastian's land development process. Site Approval Plans will consist of:
1. Cover Sheet
2. Site Plan and Drainage
3. Basic Landscaping Plan
C. LPA will also provide a cost estimate appropriate to the level of detail of the permit plans.
D. LPA will provide five (5) sets of signed and sealed Plans to the Airport for submittal to the
Growth Management Division. Additional half-sized copies will 6e provided to the Airport
Director as needed.
N. BIDDING PHASE SERVICES
A. Since this is not a construction project, no bidding phase services are required.
V. CONSTRUCTION PHASE SERVICES
A. Since this is not a construction project, no construction phase services aze required.
VI. ADDITIONAL PROVISIONS
A. Existing topographic surveys and subsurface investigations will be used. No additional
investigations aze included in the scope of work.
B. LPA will not provide technical specifications and special terms and conditions.
J&S Aviation Planning -Work Auth, 14 Page 1
08/22/03
C. Additional services, such as detailed design of water supply system, sanitary sewer system,
or structural building or foundation plans could be provided ender a sepazate agreement.
D. The City will provide LPA access to the site and all available information pertinent to this
project.
VII. PERIOD OF SERVICES
A. Initial Coordination and Meetings B. 7 Days
C. Plan Preparation D. 14 Days
E. City of Sebastian Permitting Process F. 30 Days
(i. Total Time H. 51 Days
J&S Aviation Planning- Work Auth. 14 Page 2
08/22/03
,~
Exhibit 8
COST BREAKDOWN FOR
J&S Aviation Relocation Planning
BASIC SERVICES
PRELIMINARY
DESIGN
TOTAL
CLASSIFICATION HOURS HOURS
Principal
Project Manager 2 2
Senior Engineer 10 10
Engineer
Designer 40 40
Technician
Technical Assistant
TOTAL HOURS 52 52
TASK COST $4,716 $4,716
DIRECT EXPENSES
Reproduction $10 $10
Postage $12 $12
Communications
Travel $67 $67
TOTAL EXPENSES $89 $89
TOTAL COSTS $4,805 $4,805
THE LPA GROUP INCORPORATED 8/22/2D03 Page B-1
WORK AUTHORIZATION FORM
CITY OF SEBASTIAN (Florida)
Work Authorization for Professional Services
(Project Identification No.)
Thirteen (13)
(Work Authorization No.)
It is agreed to undertake the following work in accordance with the provisions of our
Prime Agreement for Professional Services dated Apri129, 2000.
Descrirotion ofAssi~unent:
Please see attached proposal from The LPA Group, entitled Work Authorization Thirteen
r13), Wetland and Wildlife Delineation
Basis of Comroensation/Period of Services•
In accordance with Exhibit B, Section I of the Prime Agreement, services shall be
provided for a lump stun payment of $36,808.
Agreed as to scope of services, time schedule, and budget:
or the C of Sebastian (Florida)
For The LPA Group, Inc.
Date: a Date: ¢/ ~p /p 7
Attachment: Proposal from The LPA Group, Inc. dated April 10, 2003, entitled Work
Authorization Thirteen (131 Wetland and Wildlife Delineation
Rpr 11 ^3 09: 59a The LPR Group - Orlando [407]306-046D p.l
THE LPA GROUP 1NCORPORATEQ
Transportation Consultants
12000 RESEARCH PARKIR'AY, SUITE 752 ^ ORL/WDO. FL 32826-3287 ^ 407-30G-0200 ~ FAX 407-306.0460
April t0. 2003
blr. Jason Milewski
Airport Manager
City of Sebastian.
1225 IvLtin Street
Sebastian, Florida 32953
SuhjecC Stormwuter Master Plan- Wetland and l~'ildlife Delineation
Sebastian Mwricipal Airport
Airport Master Plan Update - W nrk Autlutrizatiott No. 13
Dear Jason:
Following is a scope of services for additional Engineering and Environmental work for the referenced project. We
are also enclosing a fee proposal (Exhibit A) for these services. If our prcposed scope and fee meet with your
approva?,please forward us a purchase order and a notice to proceed.
This scope of work under Work Authorization Number One (1) titled, `Sebastian Munidpal Airport -Airport
Master Plan tipdate,' is cotnplernented with these additional services, to 'nclude the. engineering and
environmental services co respond to enviror.mcntal. wetland and historica'. resource concerns expressed by
SJZWMD in their 12t[er regarding [he Environmental Resource Permit application submitted. The scope of this
work authoriaztion shall include the following tasks:
Review, (lagging and classification ul' wetlands;
~ Threucened/ecdunger~ species review and report;
-1 Archaeological survey and report;
„1 rblaetings and site visits to coordinate with reguWtory agency{iesj,
^~ Sutvzy ofjurisdictiatal wetlands;:.nc
~} Revise/modify Stormwater Master Plar. Kepor*. and Drawings to include environmental cnncems.
LPA will provide these Aasic Services' in accordance with Exhibit I3, Section I of the Prime Agreement with
limitad services. for a Ittmp sum fez of 536,808.
If you have any questions, or need additional infornwliun, please calf.
Sincereh~,
THE LPA (' INC ORATED
.I' C. Jansen .E.
I'rojcc[ Man[ r
cc. Mohsen Mohaminadi iLPA)
FI le. 1'A4 t 2001. I
ATLANTA • tY1NN ROUGE ^ CHARLESTON • CHPJ2LOTTE ^ CHICAGO ^ COLUMBIA ^ GREEN530R0 ^ GULFRORi ^ JACKSONVILLE
KNOXVILLE • MOBILE • ORLANCO a RALEIGH ^ RICHMONC: • SARASOTA, • rHLLAHASSEE a TAA.BnA ^ u','EST PALroi BEACH
Exhibit A
SEBASTIAN MUNICIPAL AIRPORT
Stormwater Master Plan -Amendment 1
MANHOUR ESTIMATE
Design Services
Project Senior
ItemlTask Description Manager Engineer Designer
Coordination with City 4
Coordination with Subconsultant 16
Coordination with SJRWMD 12
Revise/Modify Stormwater Master Plan 16 16
Repoli and Drawings
Quality Control
6
Total: 10
Exhibit A
SEBASTIAN MUNICIPAL AIRPORT
Stormwater Master Plan -Amendment 1
COST BREAKDOWN
Basic Services
CLASSIFICATION HOURS
Principal
Project Manager 10
Senior Engineer 44
Engineer
Designer 16
Technician
Technical Assistant 10
TOTAL HOURS 80
TASK COST $8,458
DIRECT EXPENSES
Reproduction $150
Postage $50
Travel $150
Subconsultant
Stone L. Richards $18,000
Surveyor $10,000
TOTAL EXPENSES $28,350
TOTAL COSTS $36,808
44 16
Technical
Technician Assistant
2
S
10
01/23/02
THE LPA GROUP INCORPORATED Page A-1 of A-1
ORDER FORM
CHANGE ORDER #: #1
CONTRACTOR: LPA Group Inc
ADDRESS: 700 Huger Street
Columbia, SC 29205
PROJECT NAME: Admin Complex/
Police Evidence Building
PHONE #: 407-306-0200
CONTRACT NAME: Work Authorization #10
CONTRACT DATE:
By the signature affixed below, both the City and the Contractor agree to the changes as
stipulated herein. Upon proper execufion of this document, the Contractor is hereby notified to
commence work. All changes stated below are hereby incorporated and made a part of the
Contract identified above, and all the terms and conditions of said Contract are enjoined and in
full force while executing the change(s) stipulated as follows
Design build RFP urenaration services for the prouosed Police Deaartment Evidence
Buffdina at the Airport -The PD Evidence buildine is Hart of the Airport Admin. Comulex
Note: This is Change Order #1 to the Work Authorization #IO
A) CONTRACT PRICE PRIOR TO THIS CHANGE S 66.406.00
NET INCREASE (DECREASE) RESULTING FROM 7HI5 CHANGE S 4.105.00
NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER S 70.511.00
B) CONTRACT TIME PRIOR TO THIS CHANGE (NUMBER OF DAYS)
NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE (NUMBER OF DAYS)
NEW COMPLETION DATE INCLUDING THIS CHANGE _ MO. _ DAY _ YA_ _
P
CON I7L T: C ~'. AN: ~ ,
-// Date: ~[O~o3 ~ Date://3/os
Authorized Signature lfth~ed ity ~ anager 77-
Aoorovals By City of Sebastian : ATTEST:
City Engineer ~ as to engineering
Finance Director s to budget
CiTy Attorney ~ as to legal
General Services Admin. as to eontracUprocuremen[
(~ -
Sally A. Maio, CMC, City Clerk
THE LPA GROUP INCORPORATED
~~ Transportation ConsulhanGs
12000 RESEARCH PARKWAY, SUITE 152 ~ ORLANDO, FL 32826-3267 ~ 407-306-0200 ~ FAX 407-3060460
December 20, 2002
Mr. Jason Milewski, C. M.
Airport Manager
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject: W.A. No. 10, Amendment 1: Police Department Evidence Building
Sebastian Municipal Airport
Dear Jason:
Attached, please find a fee proposal for design-build RFP Preparation services for the proposed Police
Department Evidence Storage Building at the Airport. By this letter, the police building will be added to
the scope of the Administration Building RFP Preparation, Work Authorization No. 10.
The scope of the project will include the following tasks
^> Determine final location of the building, fence, parking spaces, and landscaped areas in
conjunction with the future administration building.
~ Provide design-build type requirements for the building, including major points for building, slab,
landscaping, parking, electric and water.
~ The office area will be future space, and the plumbing, including lavatory, emergency showers,
and floor drains, will be required to be roughed-in for future connection.
~ LPA will use the 60'x30' building drawings (Sheets 1 through 6) provided by the City of
Sebastian as a basis of preparation of the RFP.
~ Site drainage and utility design will be completed by the Design-Build Contractor.
~ Meet and discuss 1 set of review comments. Additional comments will require an additional fee
for plan changes, meeting time, etc.
Deliverables:
~ Requirements and sketches will be included in the design-build package, as described in Work
Authorization 10.
Please call me at 407-306-0200 with any questions or comments. We look forward to working with you in
the continued development of the west side of the Airport.
Sincerely,
THE LPA GROUP INCORPORATED
«original signed and mailed»
Mark C. Jansen, P.E.
Project Manager
cc: Mohsen Mohammadi, Ph.D., P.E.
File (TA412014.1d)
ATLANTA ~ BATON ROUGE ~ CHARLESTON ~ CHARLOTTE ~ CHICAGO ~ COLUMBIA ~ GREENSBORO ~ GULFPORT ~ KNOXVILLE MDBILE ^
MYRTLE BEACH ~ ORLANDO ~ RALEIGH ~ RICHMOND ~ SARASOTA ~ TALLAHASSEE ~ TAMPA ~ WEST PALM BEACH
Exhibit B
COST BREAKDOWN FOR
AIRPORT POLICE COMPOUND DEVELOPMENT
BASIC SERVICES
PRELIMINARY
DESIGN
TOTAL
CLASSIFICATION HOURS HOURS
Principal
Project Manager 6 6
Senior Engineer 22 22
Designer 16 16
Technician
Technical Assistant
TOTAL HOURS 44 44
TASK COST $3,942 $3,942
DIRECT EXPENSES
Computer $56 $56
Reproduction $25 $25
Postage $13 $13
Communications
Travel $69 $69
TOTAL EXPENSES $163 $163
TOTAL COSTS $4,105 $4,105
THE LPA GRDUP INCORPORATED
tzrzorzooz
Page B-t
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
AIRPORT POLICE COMPOUND DEVELOPMENT
MANHOUR ESTIMATE
Design Services
Project Senior Technical
ItemlTask Description Manager Engineer Designer Technician Assistant
Coordination with City 2 8
Preliminary Desigr 2 8
Final Desigr 2 8
Details
Specifications 2 10
Quality Contro 2
Total: 6 22 16
THE LPA GROUP INCORPORATED 12!20!2002
Page B-2
n l , 118 ~/z5/~~ l ~~~~`FUCa
w area G.
SE~,A,S~N
oP ~ mean
CITY OF SEBASTIAN CHANGE ORDER FORM
CHANGE ORDER #: #2
PURCHASE ORDER # 3368
CONTRACTOR: The LPA Group
ADDRESS:
PROJECT NAME:
PROJECT#:
PHONE #:
CONTRACT NAME:
CONTACT DATE:
Access Road/Water & Sewer /Security
Gates
C1505
407-306-0200
By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon
proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below
are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said
Contract aze enjoined and in full force while executing the change(s) stipulated as follows:
This is Chance Order #2 to Work Order #3.
1.) Desien water main extension. 2J Amend report to include exteusion. 3J Complete additional permittine
for waterline. 4.l Coordinate off- site mitieation. SJ Visit off-site mitieation to determine miH¢ation valves.
A) CONTRACT PRICE PR[OR TO THIS CHANGE S 88.675.00
NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE $ 3990.00
NE W CONTRACT PRICE INCLUDING THIS CHANGE ORDER $ 92fi65.00
B) CONTRACT TIME PRIOR TO THIS CHANGE (NUMBER OF DAYS) N!A
NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE (NUMBER OF DAYS) N/A
NEW COMPLETION DATE INCLUDING THIS CHANGE MO. DAY YR - N!A
AGREED:
CONSULTANT: CI SSE
Dste• ®~e9 / Date: ~a ~~,
Au~d Signature tho ty Manager
Aoorovals By City of Sebastian
Airport Director
_~.__
Finance Director as to budget
City Attorney ~"'~ ~ as to legal
General Services Admin. ]'-~,~ as to contractlprocuremeat
ATTEST:
L~~ ~ ~ ' L -
Sally A. Maio, CMC, City Clerk
Sep 30 D2 01:36p The LPA Group - Orlando [4D77855-3601 p.l
..
THE LPA GROUP' fNCORPORATED
~~ Transportation Consultants
i 20u0 RESEARCH PARk1X/AY, SUITE 152 ~ ORLANDO, FL. 32fl 26-3287 ^ 4!)'/-366-0200 ^ rAx 407.306-0466
September 3Q 2002
Mr. Jason M lewski
Airport Manager
Gity of SebasFan
1225 Main Street
Sebastian, FLs295S
Subject: Access RoadllNater and Sewer -Amendment 2
Sebastian Municipal Airport
Dear Jason:
Please find the following scope and tee items for additional work to the subject ecntract/work
authorization. h deialls a lee proposal for Engineering services for the subject project at the
Airport, If the enclosetl meets with your approval, please forward us a purchase order and a
notice to proceed.
The scope of work under Work Authorization Number Three (3) tilled 'ACCESS ROADS/WATER
AND SEWER/SECURITY GATES' at the Sebastian Municipal Airport is amended ko inolude thsr
design and preparation of construcHOn plans to sxtertl approximately 650 If of 6-inch water ma~.n
lrom the currently designed Airport Dnva Weat wafer main to a locallon approximately 50 feet
east cf the existing western taxiway (future Ve ocity Property), as yell as various environmental
services in conjunction with the acqu''sition o1 mitigation parcels for the roadway project. The
saoae of the amendment will include the foltowinc tasks:
} Design water main extension
} Arnend report to include extension
} Additional permdting with Indian River County for waterline
} Coordinate oif-silo mitigation
~} Site visit to off-site mitigation site to determine wetland-upland ratios
LPA will provide these Basic Services in acc:ortlanos will; Exhib',t C: Section I of the Prime
Agreement with limited services during the bidding and construction phase services for a lump
sum fse of 53,990.00.
Please call me at 407.306.0200 with any questions or comments. I look ferwa~d to working with
you to increase the security at the Airport.
Sincerely,
THE LPA GR INCO ATED
M .Jansen, .E.
Rro;ect Marta
w: Mchsen Mohammad, Ph.D., P.E. fLPA)
File (TA412C07.ic)
ATLAN)'a, ^ EA`UN ROUGE ~ GHAFLE5tUN ~ .HPotLOTIE ~ CH:G4GC ~ CULUMEL4 ~ GNE'NSaOkO ~ GL'LH'C;ItI ~ Y1CKS0'JVILLE
K~\UXb'ILLE ~ M091LE ~ CRtMIDD ~ R/LLEI6H ~ ftlCl'PAUNG ~ SAiv~S^?A ~ TALLAHASSEE ~ `Ah1PP. ~ WE<T P/w`J BEAi'H
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
Work Authorization No: 12
Project Identification: Construction Services for Phase I of Runway 9-27 Reactivation
IT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT dated, APRIL 28, 2000:
Description of Assignment: SEE ATTACHED EXHIBITS entitled Runway 9-27 Obstmction Clearin>;
Construction Services Man Hour Estimate and Cost Breakdown.
Basis of Compensation/Period of Services:
Basis of compensation will be on a lump sum basis in the amount of $7,536, as provided for in the Master
Agreement.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than 360 consecutive calendaz days henceforth.
AGREED as to scope of services, time schedule, & budget this e2..-~ day of
~(~~.- , 2002:
CITY OF SEBASTIAN
A Florida municipal corporation
By:
Terrenc ore, Ci a
(Seal)
Attest:
Sally A. M o, C, Crty Cler
THE LPA GROUP, INC.
Mohsen Mohammadi, Principal Associate
Approved as to Form and Content for Reliance
by the City of Sebastian Only:
Rich Strh er, City A to ney
Staff Approvals:
Airport Manager
Finance Director
General Services Administrator -l-~
as [o budge[ only
THE LPA GROUP INCORPORATED
- Transportation Consultants
12000 RESEARCH PARKWAY, SUITE 152 ~ ORLANDO, FL 328263267 ~ 407-3060200 ~ FAX 407-306-0460
September 18, 2002
Mr. Jason Milewski
Airport Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Subject: Sebastian Municipal Airport
RWY 09-27 Obstruction Clearing Construction Services
Dear Mr. Milewski:
Enclosed please find a fee proposal for engineering services for the proposed Runway 09-27 Obstacle
Clearing at the airport. If the enclosed meets with your approval, please forward us a purchase order and
a notice to proceed.
In accordance v~ith Exhibit C, Section E "Construction Phase" of the master agreement between the City
of Sebastian and THE LPA GROUP INCORPORATED, Construction Phase Services generally include
the following items. Specific clarifications include:
~ Attend and administer the Preconstruction Conference;
~} A total of three (3) Visits to Site and Observation of Construction at intervals appropriate to the
various stages of construction
~} Issue necessary interpretations and clarifications of the Contract Documents and in connection
therewith prepare work directive changes and change orders as required
~ Evaluate and determine the acceptability of substitute materials and equipment proposed by
Contractor
~ Require inspections, test, and receive and review all certificates of inspections, testing and
special approvals.
~ City of Sebastian will complete and certify all applications for payment.
We look forward to completing this project v~ith you and your staff. Please call me at 407-306-0200 with
any questions or comments. Again, I look forward to working with you to take steps towards opening
RWY 09-27.
Sincerely,
THE LPA GROUP INCORPORATED
«original signed and mailed»
Mark C. Jansen, P.E.
Project Manager
cc: Mohsen Mohammadi, Ph.D., P.E. (LPA)
File (TA412012.1d)
ATLANTA ~ BATON ROUGE ~ CHARLESTON ~ CHARLOTTE ~ CHICAGO ~ COLUMBIA ~ GREENSBORO ~ GULFPORT ~ KNOXVILLE MOBILE ^
MYRTLE BEACH ~ ORLANDO ~ RALEIGH ~ RICHMOND ~ SARASOTA ~ TALLAHASSEE ~ TAMPA ~ WEST PALM BEACH
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
Runway 09-27 Obstacle Clearing
MANHOUR ESTIMATE
BIDDING SERVICES
Project Senior Technical
ItemlTask Description Manager Engineer Designer Technician Assistant
Coordination with City
Pre-Bid Meeting
Issue Addenda
Bid Opening
Review Bids & Recommend
Total:
CONSTRUCTION PHASE
Project Senior Technical
ItemlTask Description Manager Engineer Designer Technician Assistant
Coordinate with the City 4 4 2
Pre-Construction Conference 4
Review Shop Dravangs/Submittals 2
Site Visit 24
Prepare Change Orders 8 2
Review Pedodic Payment Requests 2
Final Inspection 8
Submittal of Record Drawings 2 8 2
Total: 4 50 8 10
THE LPA GROUP INCORPORATED 9/182002 Page B-1
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
Work Authorization No: 11
Project Ident~cation: Bidding and Construction Services for Airfield Perimeter Fencing
IT IS AGREED to undertake the following work in accordance with We provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT dated, APRIL 28, 2000:
Description of Assignment: SEE ATTACHED EXHIBITS entitled Perimeter Fencing Bidding and
Construction Services and Cost Breakdown.
Basis of Compensation/Period of Services:
Basis of compensation will be on a lump sum basis in the amount of $7,652, as provided for in the Master
Agreement.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than 360 consecutive calendaz days henceforth.
AGREED as to scope of services, time schedule, & budget this _ ,n-pr day of
r~c~1~-e/ , 2002:
CITY OF SEBASTIAN
A Florida municipal corporation
THE LPA GROUP, INC.
By: v, ! ~ /
errenc oore, City onager
By: /~,
Mohsen Mohammadi, Principal Associate
(Seal)
Attest: ~ // ~ `
Sally A. Maio CS/M~/~fC, City Clerk
Approved as to Form and Con[ent for Reliance
by the City o e span Only:
Rich Stringer, City ttomey
Staff Approvals:
Airport Manager
Finance Director as [o budget only
General Services Administrator
THE LPA GROUP INCORPORATED
Transportation Consultants
12000 RESEARCH PARKWAY, SUITE 152 ~ ORLANDO, FL 32826-3287 ~ 407-308-0200 ~ FAX 407-306-0480
September 18, 2002
Mr. Jason Milewski
Airport Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Subject: Sebastian Municipal Airport
Perimeter Fencing Bidding and Construction Services
Dear Mr. Milewski:
Enclosed please find a fee proposal for Engineering services for the proposed
Perimeter Fencing at the airport. If the enclosed meets with your approval, please
forward us a purchase order and a notice to proceed.
Bidding Phase Services of the project will include the following tasks:
~ Prepare bid tabulation sheets and assist City in evaluating bids or proposals and
in assembling and awarding contracts for construction, materials, equipment and
services
~ Assist the City in conducting a prebid conference for each separate prime
contract to share pertinent bidding and technical information and requirements
with prospective bidders
~- Issue addenda as appropriate to interpret, clarify or expand the Bidding
Documents.
Construction Phase Services include the following, in accordance with Exhibif C,
Section E "Construction Phase" of the master agreement between the City of Sebastian
and THE LPA GROUP INCORPORATED. Specific clarifications include:
~ Attend and administer the Preconstruction Conference;
~ A total of three (3) Visits to Site and Observation of Construction at intervals
appropriate to the various stages of construction
~ Issue necessary interpretations and clarifications of the Contract Documents and
in connection therewith prepare work directive changes and change orders as
required
~ Review and approve (or take other appropriate action in respect of) Shop
Drawings (as that term is defined in the aforesaid Standard General Conditions),
samples and other data which Contractor(s) are required to submit, but only for
ATLANTA ~ BATON ROUGE ~ CHARLESTON ~ CHARLOTTE ~ CHICAGO ~ COLUMBIA ~ GREENSBORO ~ GVLFPORT ~ KNOXVILLE MOBILE ^
MYRTLE BEACH ~ ORLANDO ~ RALEIGH ~ RICHMOND ~ SARASOTA ~ TALLAHASSEE ~ TAMPA ~ WEST PALM BEACH
Mr. Jason Milewski, Page 2
conformance with the design concept of the PROJECT. Such reviews and
approvals or other action shall not extend to means, methods, techniques,
sequences or procedures of construction or to safety precautions and programs
incident thereto
~ Evaluate and determine the acceptability of substitute materials and equipment
proposed by Contractor
~ Require inspections, test, and receive and review all certificates of inspections,
testing and special approvals.
~ City of Sebastian will complete and certify all applications for payment.
We look forward to completing this project with
407-306-0200 with any questions or comments.
you to increase the security at the Airport.
you and your staff. Please call me at
Again, I look forward to working with
Sincerely,
THELPA GROUPINCORPORATED
«original signed and mailed»
Mark C. Jansen, P.E.
Project Engineer
cc: Mohsen Mohammadi, Ph.D., P.E. (LPA)
File (TA412010.1d)
Exhibit B
COST BREAKDOWN FOR
Airport Perimeter Fencing
BASIC SERVICES
BIDDING CONSTRUCTION TOTAL
CLASSIFICATION HOURS HOURS HOURS
Principal
Project Manager
Senior Engineer
Engineer
Designer
Technician
Technical Assistant
4 4
50 50
8 8
10 10
TOTAL HOURS
TASK COST
72 72
$7,196 $7,196
Computer
Reproduction
Postage $49
Communications $51 $72
Travel $71 $213
TOTAL EXPENSES $122 $334 $456
TOTAL COSTS $122 $7,530 $7,652
THE LPA GROUP INCORPORATED 911912002 page g_~
Exhibit B
COST BREAKDOWN FOR
Runway 09.27 Obstacle Clearing
BASIC SERVICES
CONSTRUCTION TOTAL
CLASSIFICATION
HOURS HOURS
Principal
Project Manager
Senior Engineer
Engineer
Designer
Technician
Technical Assistant
TOTAL HOURS
TASK COST
72 72
$7,196 $7,196
Computer
Reproduction
Postage $42
Communications $85
Travel $213
TOTAL EXPENSES $340 $340
TOTAL COSTS $7,536 $7,536
4 4
50 50
8 8
10 10
THE LPA GROUP INCORPORATED 9/78!2002 Page 8-1
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
Work Auhorization No: 10
Project Identification: Complete RFP Package far Airport Administration Building
IT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT dated, APRIL 28, 2000:
Description of Assignment: SEE ATTACHED EXHIBITS entitled Scope of Services, Man Hour Estimate,
and Cost Breakdown.
Basis of Compensation/Period of Services:
Basis of compensation will be on a lump sum basis in the amount of $66,406, as provided for in the Master
Agreement.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than 120 consecutive calendar days henceforth.
AGREED as to scope of services, time schedule, & budget this day of
~[~ L~ , 2002:
CITY OF SEBASTIAN
A Florida municipal corporation
By:
erren e o e, City Manager
THE LPA GROUP, INC.
By
/,/~Mohammadi, Principal Associate
(Seal)
Attest:
Sally A. M o, CMC, City Clerk
Approved as to Form and Content for Reliance
by the Ci eb sti nly:
L
Rich Stringer, City tt ey
Staff Approvals:
Airport Manager
Finance Director m budget only
General Services Administrator
EXffiBIT B- SCOPE OF SERVICES
ADMRVISTRATION BUII.DING
DESIGN-BUILD PACKAGE PREPARATION
CITY OF SEBASTIAN
This is an exhibit attached to and made a pazt of the AGREEMENT between the OWNER and the
CONSULTANT for professional consulting services. For elements of the PROJECT described in the
referenced AGREEMENT, which aze primarily engineering projects, the CONSULTANT shall
perform professional services as hereinafter described, which shall include customary civil, structural,
mechanical, and electrical engineering services. These services, when performed hr accordance with
acceptable engineering practices, shall be the limits of the CONSULTANT's responsibility under this
AGREEMENT.
This Exhibit A sets forth the general requirements for the performance of the various services for
development projects required under this AGREEMENT.
PROJECT DESCRIPTION
The City of Sebastian, Florida desires to construct a building and related site improvements to
relocate the Airport Administration, City Engineering, and Public Works departments to a location at
the Sebastian Municipal Airport (X26). The scope of this Work Authorization is to define the
program of improvements, to document the intent of the program in a Request for Proposals to
interested design-build entities, to assist the City of Sebastian in evaluation and selection of the
design-build entity, and to assist the City in administering the design and construction phase
activities of the design-build entity on a limited advisory basis.
The project consists of the preparation of a design-build RFP package to be given to Contractors to
construct an approximately 9000 square foot administration building. The construction will also
encompass site work, utilities, parking, drainage and roadways. The project is located at Sebastian
Municipal Airport in Sebastian, Florida. The project site is in the triangle between RWY 27 to the
north and RWY 31 to the south. The building must be located beneath the BRL for both runways.
The RFP package will contain general requirements and technical specifications for the design of the
project. City of Sebastian building and development codes will be outlined in the specifications, as
well as applicable state building codes.
To assemble the RFP package, general services are required. These services are described in the
following Sections.
ELEMENT 1- PROGRAMMING AND CONCEPTUAL DESIGN DOCUMENTS
Task I-I -Inventory of existing facilities. THE LPA GROUP INCORPORATED will obtain the
available information from the City and the Airport records on existing conditions that may affect the
project. Available drawings, aerial photos, planning studies, utility maps, GIS files, etc. will be
obtained and reviewed.
Assumptions: The Airport and City will make available any existing information for
copying. When available, files in electronic format will be obtained.
Page 1 of 5
9/18/02
Deliverables: None.
Task 1-2 -Programming for proposed building and site improvements. Identify key design issues
such as: services to be provided by the building; scope and hours of operations. Define site program
parameters such as: review of current airport planning and master planning issues affecting the site;
relation to active airfield; local zoning setbacks, height and buffer requirements; site access; pazkuig
and loading requirements; handicap accessibility; landscape /tree ordinance; fire protection
requirements; and utilities availability and requirements.
Description of building program parameters including: general facility goals description; staffmg
requirements; space descriptions and azea requirement tabulation for each department; identification
of common use areas and support spaces; building access and security needs; storage requirements;
and equipment list. Create narrative descriptions of department interrelationships and internal
organization
Assumptions: A meeting wifl be held with the City project representatives to discuss and
refine the program requirements and issues as noted in Task I-2.
Deliverables: A narrative of the program requirements for each department and a table of
space use requirements for the total building. Four (4) Draft copies will be provided to the
City representative for review by the departments. After any comments are forwarded from
the City representative, four final copies of the program narrative will be provided
Task 1-3 -Conceptual design of the site development. A master plan for additional improvements is
to be provided under a separate work authorization. This task will include prepazation of general
requirements for the following:
1. Building Site, including parking, roads
2. General conceptual provision for GA pavements
3. Drainage- including guidelines for meeting the SJRWMD permit requirements
4. Utilities, including requirements package for water, sanitary sewer, lift station, site
lighting, or other utilities identified
Deliverable: Document describing the minimum requirements for site development
ELEMENT 2- DESIGN-BUILD RFP PREPARATION AND EVALUATION
(SUBCONSULTANT- OUADRE70
Task 2-1- An advertisement to solicit the interest of design-build entities will be prepared. Criteria
far the design-build entity response and selection will be defined. This will include determining the
form of agreement and general conditions for the contract, requesting information relating to the
qualifications, experience, key personnel, and proposed project schedule of the design-build entity
(design firm(s), general contractor, and principal subcontractors). Qualifications will be used as part
of the criteria to select the design-build entity.
Task 2-2 -A package of information to document the minimum design requirements will be
developed in conjunction with [he Owner. This will describe the minimum requirements for
Architectural (Materials and Finishes), Structural, Mechanical, Plumbing, Electrical,
Communications & Information Technology, and Site Work. A proposal for the cost of design and
construction will be used as part of the criteria to select the design-build entity.
Page 2 of 5
9/18/02
Task 2-3 -Definition of allowance items. Cost allowances will be established for furnishings,
equipment, and landscaping and signage for the administration building as required by the Owner.
Allowance costs may include estimates of materials testing, field surveys, geotechnical
investigations, and other non-constmction costs directly attributable to the project.
Task 2-4 - Apre-proposal conference will be held to brief interested parties on the requirements of
the project. If required, addenda will be issued to all interested parties to clarify the requirements of
the RFP.
Task 2-5 - A meeting to review and evaluate the proposals received from design build entities will
be held with the City representative and other interested parties. An evaluation criteria scoring sheet
will be developed to compaze the proposals, and to select the preferred proposal.
Assumptions: A meeting will be held with the City project representative to discuss the
evaluation criteria and budgetary allowances as Holed in Tasks 21 Through ~2. A pre-
proposal conference will be held to present the project requirements to interested design-
build entities. A meeting will be held with the City representative(s) to evaluate the
proposals received and select the preferred respondent.
Deliverabdes: Advertisement for Request for Proposals (RFP), information package far
proposers, addenda to clarify requirements or answer questions from proposers, proposal
evaluation matrix.
ELEMENT 3- DESIGN REVIEW AND CONSTRUCTION PHASE ASSISTANCE
THE LPA GROUP INCORPORATED (Consultant) will perform limited services to assist the
Owner's review during the design document phase, and to observe the progress of the construction
phase. The Consultant shall not be responsible for the acts or omissions of the design-build entity's
Designer(s), Contractor, or of any subcontractor or supplier, or any of the Contractor(s)' or
subcontractor's or supplier's agents or employees or any other persons (except Consultant's own
employees and agents) at the site or otherwise furnishing or performing any of the Contractor(s)'
work.
Task ~I -The Consultant will review preliminary and final drawings and documents (maximum of
two submittals) and provide the Owner comments relating to the indicated design's conformance
with the information stated in the RFP minimum criteria.
A meeting to review information received from design-build entity will be held with the City
representative and other interested parties. Comments will be provided in written form with
reproducible drawing mazk ups if necessary to cleazly indicate the scope of the comments.
Assumptions: A meeting will be held with the City project representative and the design
build entity to review the preliminary documents. No meeting is assumed at the completion
offing/ documents.
Defiverabfes: Narrative comments, reproducible drawing mark-ups if needed
Task 3-2- The Consultant will attend the Preconstruction Conference. Minutes issued by
LPA/Quadrex will be reviewed by the Owner.
Page 3 of 5
9/18/02
Task 3-3- LPA shall have an advisory role on the following tasks
Construction Progress Observation: The Consultant will make two (2) visits to the site at intervals
appropriate to the various stages of construction when Consultant deems necessary in order to
observe as an experienced and qualified design professional the progress of the various aspects of
Contractor(s)' work. Based on information obtained during such visits and on such observations,
Consultant shall endeavor to determine in general if such work is proceeding in accordance with the
Approved Design-Build Documents and Consultant shall keep Owner informed of the progress of the
work.
The Consultant shall not during such visits or as a result of such observations of Contractor(s)' work
in progress, supervise, direct or have control over Contractor(s)'s work nor shall the Consultant have
authority over or responsibility for the means, methods, techniques, sequences or procedures of
construction selected by Contractor(s), for safety precautions and programs incident to the work of
Contractor(s) or for any failure of Contractor(s) to comply with laws, rules, regulations, ordinances,
codes or orders applicable to Contractor(s) furnishing and performing their work. Accordingly, the
Consultant can neither guazantee the performance of the construction contracts by Contractor(s) nor
assume responsibility for Contractor(s)' failure to furnish and perform their work in accordance with
the Documents.
Defective Work: During such visits and on the basis of such observations, the Consultant will inform
the Owner of deficiencies in the Contractor(s)' work while it is in progress if Consultant believes that
such work will not produce a completed project that conforms generally to the Approved Design-
Build Documents or that it will prejudice the integrity of the design concept of the PROJECT az
reflected in the Approved Design-Build Documents. The Consultant will prepaze a report based on
observations of each site visit for distribution to the Owner and Contractor.
Disputes between Owner and Contractor: Consultant shall act as initial interpreter of the
requirements of the Approved Design-Build Documents and judge of the acceptability of the work or
the interpretation of the requirements of the Approved Design-Build Documents pertaining to the
execution and progress of the work. Consultant shall not be liable for the results of any such
interpretations or decisions rendered in good faith.
Assumptions: I) When possibfe, site visits will be held with the City project representative
and the design build entity present to review the progress of the work. Exclusive of site visit
related to Preconstruction, this task assumes two(2) site visits during the course of the
project. 2) Applications for payment will be processed by the City of Sebastian.
Deliverables: Narrative fteld report of observations after each visit
Task 3-4-LPA shall have an advisory role on the following tasks:
Contractor(s)' Completion Documents: The Consultant will review maintenance and operation
instructions, schedules, guarantees, bonds and certificates of inspection, tests, and approvals which
aze to be assembled by Contractor(s) in accordance with the Approved Design-Build Documents (but
such review will only be to determine that their content complies with the requirements of, and in the
case of certificates of inspection, tests and approvals the results certified indicate compliance with the
Approved Design-Build Documents); and shall transmit them to Owner with written comments;
Page 4 of 5
9/I 8/02
Completion Inspections: Consultant shall conduct inspections (maximum of one day for substantial
completion) or observe contractor demonstrations to determine if the work or parts of the work are
partially accepted, substantially complete, or ready for a fmal inspection as defined in the General
Provisions of the Construction Contract. Such inspections shall advise if the completed work is
acceptable to Owner and other governing agencies.
Assumptions: All contractor completion documents will be presented in one submittal for
review and comment Visits will be held with the Ciry project representative and the design
build entity present to review the completion of the work. Exclusive of site visit related to
periodic construction observation or other applications for payment, this task assumes an
additional one (I) site visit during the course of the project
Deliverables: Comments on completion documents. Advice far determining the substantial
completion of the work and review of the Contractor's list of incomplete items.
ELEMENT 4- COORDINATION SERVICES
Task 4-1 -Once the final site development concept has been approved and development phasing
determined, an updated Airport Layout Plan (ALP) will be prepazed for submission to the FAA and the
State of Florida. These revised elements of the overall ALP set will be prepared in confomrity with the
FAA/FDOT Airport Layout Plan drawing standards
Assumptions: The update of the existing ALP includes only the general area of new
construction. Modiftcauans will be made to the existing electronic files.
Deliverables: I. Blueline prints of an updated Airport Layout Plan and for submission to
the FAA and the Florida Department of Transportation
2. One set of reproducible Mylars
3. An electronic fde of the Airport Layout Plan
Task 42 - LPA will coordinate minimum land survey and geotechnical testing if required. These
will be coordinated so that information obtained can be included in the design-build package.
Page 5 of 5
9118/02
Exhibk B
SEBASTIAN MUNICIPAL AIRPORT
ADMINISTRATION BUILDING PROGRAMlDESIGN-BUILD PACKAGE
MANHOUR ESTIMATE
Design Services
Item/Task Description Project
Manager
Coordination with City 16
Building Site
Parking
Roads
Drainage
SJRWMD Permit- Pre-App and Work
Utilities- Spec and Planning
Water
Sanitary Sewer
Lift Station
Other
Site Lighting
Architecture
Programming
Exterior
Interior
Mechanical
Plumbing
Electrical
Communications and IT
Landscaping
Signage
Coordinate Subconsultants
Overall Specifications
Preliminary Construction Cost Estimate
Quality Control 8
Total: 24
THE LPA GROUP INCORPORATED
Senior
Engineer/Ar Technical
chitect Designer Technician Assistant
8 4
4 4
4 4
8 8
16 16
56
18
18
8
4
8
86
16
16
16
8
8
8
6
4
4
4
4
4 4
178 28 12 16
911 &2002
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
ADMINISTRATION BUILDING PROGRAMIOESIGN-BUILD PACKAGE
MANHOUR ESTIMATE
Biddinst and Construction
Project Senior Technical
ItemlTask Description Manager Engineer Designer Technician Assistant
Coordination with City 2 2
Review Bids 16
Issue Addenda 16
Site Visits (4) 32
Total: 2 66
THE LPA GROUP INCORPORATED 911 812 0 02
1
Exhibit B
COST BREAKDOWN FOR
ADMINISTRATION BUILDING PROGRAM/DESIGN-BUILD PACKAGE
BASIC SERVICES
PRELIMINARY BIDDING AND
DESIGN CONSTRUCTION TOTAL
CLASSIFICATION HOURS HOURS HOURS
Project Manager 24 2 28
Senior Engineer 178 66 244
Engineer
Designer 28 28
Technician 12 12
Technical Assistant 16 16
TOTAL HOURS 258 68 326
TASK COST $27,036 $7,888 $34,924
DIRECT EXPENSES
Computer $182 $182
Reproduction $150 $150
Postage $40 $40
Communications $35 $35
Travel $75 $75
Subconsultant:
Design-Build Coordination $17,000.00 $17,000
Survey (est) $7,000.00 $7,000
Geotechnical (est) $7,000.00 $7,000
TOTAL EXPENSES $31,482 $31,482
TOTAL COSTS $58,518 $7,888 $88,408
THE LPA GROUP INCORPORATED
9!182002
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
Work Authorization No: #9
Project Identification: Engineering and Bidding Services for Phase I of Runway 9-27 Reactivation
IT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT dated, APRIL 28, 2000:
Description of Assignment: SEE ATTACHED EXHIBIT "A" entitled Runway 9-27 Obstruction Clearing
Proposal and "B" Description of Fees.
Basis of Compensation/Period of Services:
Basis of compensation will be on a lump sum basis in the amount of $26,097, as provided for in the Master
Agreement.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than fourteen (141 consecutive calendaz days henceforth.
AGREED as to scope of services, time schedule, & budget this ~/,.~ day of
_~~J/'L~^->b+~ , 2002:
CITY OF SEBASTIAN THE LPA GROUP, INC.
A F rida mu ' ipal corporation
/.,
By: By. ill/~~ -`^~.,
errence ore, iry Manager Mohsen Mohammadi, Principal Assocrate
(Seal)
Atte t: _
-~
Sally A. itr, CMC, City Clerk
Approved as to Form and Content for Reliance
by the City of a stian
Rich Stringer, rry Att n y
Staff Approvals:
Airport Manager
Finance Director to budget only
General Services Administrator ~~~
THE LPA GROUP INCORPORATED EXF~ZBZ~` A l °fa
Transportation Consultants
12000 RESEARCH PARKWAY, SUITE 152 ~ ORLANDO, FL 32826-3287 ~ 407-306-0200 ~ FAX 407-306-0460
August 22, 2002
Mr. Jason Milewski
Airport Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Subject: Sebastian Municipal Airport
Runway 09-27 Obstruction Clearing Proposal
Dear Mr. Milewski:
Enclosed please find a fee proposa
09-27 Obstruction Clearing (Phas
enclosed meets with your approval,
proceed.
Design Services
I for engineering services for the proposed Runway
e 1 of the runway project) at the Airport. If the
please forward us a signed agreement and notice to
Our understanding of the scope includes the following:
~ Provide plans, including the following:
o Cover sheet
o Safety plan and notes
o Obstacle Removal Plans and Cart Path Relocation
o Demolish J&S Aviation and dispose of off-site
o Disassemble Velocity Aircraft and deliver to Owner at a location on the
airport.
o Relocate Golf Cart Path
'} Provide appropriate details for any removals
>} Provide 11" x 17" plans for inclusion in the project manual
'} Provide technical specifications (General Requirements and Technical
Specifications) for the clearing items.
~ Provide cost estimate and bid schedule for inclusion in the contract documents.
~ Asbestos survey and laboratory analysis, and preparation of an ACM removal
plan and specification, if necessary. (To be completed by subconsultant).
Deliverables include the following:
~ 1 review copy to the Airport at 90%
~ 2 bound copies sent to the FAA at 90% review stage
~ 1 set of unbound reproducible documents at bidding stage
ATLANTA ~ BATON ROUGE ~ CHARLESTON ~ CHARLOTTE ~ CHICAGO ~ COLUMBIA ~ GREENS80R0 ~ GULFPORT ~ KNOXVILLE MOBILE ^
MYRTLE BEACH ~ ORLANDO ~ RALEIGH ~ RICHMOND ~ SARASOTA ~ TALLAHASSEE ~ TAMPA ~ WEST PALM BEACH
Mr. Jason Milewski, Page 2 E~(NTa~'-r A a ,F
Bidding Services
Bidding Services include general coordination and the following:
~ Prepare for and attend the Pre-Bid Conference;
~ Issue addenda as necessary;
~ Assist the City in opening, tabulating, and evaluating bids; and
LPA assumes the following for bidding services:
-} The City of Sebastian will distribute Bidding and Contract Documents to potential
bidders;
~ The City of Sebastian will prepare the construction contract.
Note that this scope does not include services for construction phase services, and
does not include surveying, mapping, or geotechnical services. All existing information
will be used to develop the plans.
We anticipate this project to be completed quickly, by the end of August 2002. Please
call me at 407-306-0200 with any questions or comments. I look forward to working with
you on this firs phase of the Runway project at the Airport.
Sincerely,
THE LPA GROUP INCORPORATED
«original signed and mailed»
Mark C. Jansen, P.E.
Project Manager
cc: Mohsen Mohammadi, Ph.D., P.E.
File (TA4120011.1d)
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
RtNY 09-27 PHASE I -REMOVE OBSTACLES
MANHOUR ESTIMATE
Design Services
Project Senior Technical
ItemlTask Description Manager Engineer Designer Technician Assistant
Coordination with Cit) 8
Prelim Plans Preparatior 4 14 6
Final Plans Preparatior 4 12
Coordination with FAP 2 2
Coordination with Subconsultant: 6 6 4
Details 2 8 16
Site Visits 8
Specifications 4 4
Preliminary Construction Cost Estimate 2 6
4uality Contro 2
Total: 1D 44 34 22 10
THE LPA GROUP INCORPORATED 8!22!2002 Page B-7
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
RWY 09.27 PHASE I -REMOVE OBSTACLES
MANHOUR ESTIMATE
Project Senior Technical
Item/Task Description Manager Engineer Designer Technician Assistant
Coordination with Cit)
Pre-Bid Meeting
Issue Addends
Bid Opening
Review Bids & Recommend
4 8 4
Total: 32 16 8
THE LPA GROUP INCORPORATED 8/22/2002 Page B-1
Exhibit B
COST BREAKDOWN FOR
RWY 09.27 PHASE I -REMOVE OBSTACLES
BASIC SERVICES
PRELIMINARY
DESIGN BIDDING TOTAL
CLASSIFICATION HOURS HOURS HOURS
Principal
Project Manager
Senior Engineer
Engineer
Designer
Technician
Technical Assistant
TOTAL HOURS
TASK COST
DIRECT EXPENSES
Computer
Reproduction
Postage
Communications
Travel
Subconsultant:
ACM (Asbestos) Survey & Testing
TOTAL EXPENSES
10
44
32 42
16 80
34 34
22 22
10 8 18
120 56 176
$10,570 $5,968 $16,538
$273 $273
$150 $150 $300
$40 $63 $103
$35 $35 $7D
$71 $142 $213
$s,soo $s,soo
$9,169 $390 $9,559
TOTAL COSTS $19,739 $6,358 $26,097
THE LPA GROUP INCORPORATED 8!22/2002 Page B-i
CITY OF SEBASTIAN. FLORIDA
WORK AUTHORIZATION FORM
Work Aatharization No: #8
Project Identification: Appraisal of the J & S Aviation Building & Velocity Aircraft Buildine.
I7' IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT dated APRIL 28, 2000:
Description of Assignment: An appraisal of the J & S Aviation Buildin¢ located at 299 Airport Drive East
and the second parcel of Velociri Aircraft Manufacturine located at 200 West
Airport Drive (SEE ATTACHED LETTER DATED MARCH 1 I, 2002).
Basis of Compensation/Period of Services:
Basis of compensation will be a Lump-Sum payment amount of $7,200.00 at completion of the work.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than twenty (20) consecutive calendar days henceforth.
AGREED as to scope of services, time schedule, & budget this /~u"~'day of
~Q , 2002:
T
CITY OF SEBASTIAN,
A F ida munici corpor '
By:
Terrenc re, Manager
(Seal)
Attest
Sally A, Ma' , CMC, City Clerk
THE LPA GROUP INCORPORATED,
Mohsen Mohammadi, Principal Associate
Approved as to Form and Content for Reliance
by th rty fstiy:
Rich Stringer, City ttorney
Staft Approvals:
Airport Manager
Finance Director
~s
~/~ as [o budge[ only
General Services Administrator
F,
Vere Berg
S6ephea.Y. Boyle, MAI
stxe eem>~a o~
Rol Estate Appraiser RzAOOO699
March 11, 2002
888 Dakltr rase. Vere Heaeh, FL 32963
Tdepkoae: ('T72) Z34-S3LL1
F'a:: (771a 2341332
Boyle & I)~atke, Inc.
Sml Estate Appreiacs and ceb
a~rle~
Prd P. Duke, B~IAi. SSA
smte ce,uaerl coal
xeat Estarte Appraiser 820000027
Mt: Jason Milewski, Airpaat ~8~
~:. ~ ,
~~,~ , , ~ z _. .
1?~S met __ ._.~ ._ ~ '` _ _
Sebastian, Florida 32958
Re: Aa appraisal of the J 8t S Aviatiosi building k>csted at 299 Airpcxt Driu+e Fad and the
second psrcd of the Vekwity Aircraft ~ build'mg loud ~ 2t10 VVt
Airport Drive.
Dear Mr. Mikvvski
We would be Pleased to prepare a Comte APpraisel is a Stdf-clod Format oa each
of the: above refeaenced parcels. The pnrpuse ~ the .appraisal is to estimate the Market
Vahle of the Lease Fee Estate of the subject goPelties i11 "as is" can~On. The vahxe
estimates w171 address the vakle of the improts and/or arry leasehold i becsslse
the bmltl~s and/or load are subject m long te1Bn leases. It is my that the
fwlaron of the is for ~e m for the sogllieition oftht;, '. and/or
harlaadtbl
~____ _ .
dm` ..
T7le appraisal of the J 8.t S F80 bwldiag oral impmvemeatts ~ 299 Airport Drive
will inchrde the balditlg site improverrtt~s inch~g ~e fuel tanks sad estisliate the
leasehold i1>s baatasc J & S Leases both the lead and imp~novtm, TLe ~'
8le Velocity Aircraft will include the bu17dmg and related site ' eking
with say leasehold i in the land. TAe fee of 57,200 the disc~lmt
associated with the abitli' y to utilize research and de#a gatht~+ai wh17e 299 Airport
Drcive Fast m the event that we only do the Velocity Aircraft bwldmg appraisal;the fee
would be 54,200..The sal will be oomplebefl as soon as pos~l~le bat w~e `waalid
a~icipate a minimum of four weeks. Four copies of each report will be provided.
~~:
. • Mr. Jason Milewski
s, - ~ a ° March 11, 2002
Page 2
If the above is to yon, please sign below and rettun one copy of this
letter along with any infarm~ion available regarding the bm7diags, land lease,. etc. The. fee
for the assignment is due and payable ~ completion of the iepotis. Per yow
instroc6ions, we w~71 submit the invoice to the LPA tmtup for paymea3. If you have any
questions ~ world h7~e to finther deSne this ash, please do ~ besiisabe in contact
me. We are kwlang forward m working with you ast this p~+oject. Thank you for the
appo~ly >p be of service.
t,.
:~
~ ..
~,,,
;..
-~
Re#pa~_ __ - -
BOYLE 8c DRAKE, INC.
Asay~2_
J. ~~ M~
Florida State Certified General Real Estate Ap~ser
RZA000699, ExpIIes 11-02
Sigc~ature
CITY OF SEBASTIAN. FLORIDA
WORK AUTHORIZATION FORM
Work Authorization No: #7.
Project [dentiFication: Runwav 9-27 Re-Validation - ID #PL412011.
IT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled PROFESSIONAL SERVICES AGREEMENT dated April 28, 2000:
Description of Assignment: Re-Validation of the Finding ofNo Sienificant ]moact (FONSI) for the Runwav
9-27 Environmental Assessment (EA). SEE ATTACHED EXHIBIT "A"
CONSISTING OF FIVE (5) PAGES.
Basis of Compensation/Period of Services:
Basis of compensation will be a Lump-Sum payment amount of $4,986.00 at completion.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than forty five (45) consecutive calendar days henceforth,
dependant upon time required for FAA review/approval.
AGREED as to scope of services, time schedule, & budget this ~ rd day of
~Pr'+~ . zooz:
CITY OF SEBASTIAN,
A Flori municipal rporation
r
By:
nce M , City Manager
THE LPA GROUP INCORPORATED,
David B. Rickerson, uthorized LPA Representative
(Seal)
Att t:
Sally A. aio, CMC, City Clerk
Approved as to Form and Content for Reliance
by the City of Sebastian Only:
\~ ~~
Rich Stringer, Ci ttorney
Staff Approvals:
Airport Manager
Finance Director
General Services Administrator _
i
S ~ ~N
f1N.i V! 17JJCAN WYW
CITY OF SEBASTIAN CHANGE
CHANGE ORDER #: #1
PURCHASE ORDER # UNK
CONTRACTOR: The LPA Group
ADDRESS: 1008 N. Dale Mabrv. Suite 202
Tampa. Florida 33612
PROJECT NAME:
PROJECT #: N/A
PHONE #: 407-306-0200
CONTRACT NAME: Professional Services
CONTACT DATE: April 28.2000
By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon
proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below
are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said
Contract are enjoined and in full force while executing the change(s) stipulated as follows:
SEE ATTACHED AMENDMENT ONE (D TO WORK ORDER #3.
A) CONTRACT PRICE PRIOR TO THIS CHANGE 7S G.675
NET (INCREASE) (DECREASE) RESULTING FROM THIS CHANGE 1S 2.000
NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER S 98.675
B) CONTRACT TIME PRIOR TO THIS CHANGE (NUMBER OF DAYS) N!A
NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE (NUMBER OF DAYS) N/A
NEW COMPLETION DATE INCLUDING THIS CHANGE _ MO. _ DAY _ YR _
AGREED
CON/TR//A/CT//OAR: /~/,//) F SEBAS ' / /
y~~ - 1.~~ Date: ~jpz Date: ~~/02.
Authorised Signature Autbori Ci Msuager / /
Approvals By Ciri of Sebastian:
Airport Maaa
Fiusace'~Direc
~AnO~y
General Servi
c.~,t.~;L ~~ ~3-o z
ATTEST:
f/I . Date `~~a~~~
Sally A. _ o, CMC
City Clerk
Work Authorization #3
SEBASTIAN MUNICIPAL AIRPORT
CITY OF SEBASTIAN
Amendment Number One 1 to Work Authorization Number Three 3
TA412007 One (1)
(Project Identification No.) (Amendment Number)
It is agreed to undertake the following work in accordance with the provisions of our Prime
Agreement for Professional Services dated APRIL 28.2000.
Descriation of Assignment:
The scope of work under Work Authorization Number Three (3) titled `ACCESS
ROADS/WATER AND 5EWER/SECURITY GATES' at the Sebastian Municipal Airport is
amended to include the survey, delineation, design and preparation of construction plans for the
work related to the wetlands discovered on-site.
LPA will provide these Basic Services in accordance with Exhibit C, Section I of the Prime
Agreement with limited services during the bidding and construction phase services. Services
include:
1. Additional coordination with the City, and St. John's Water Management District.
2. Preparation of Wetlands Portion of Permit Documents (Portions of SJWMD ERP Section C,
incl. Tables 2 and 3.
3. Revised Site Drainage design.
4. Preparation of on-site Mitigation Narrative.
5. Wetlands topographic and boundary survey.
Additional Provisions 'include:
a) The Owner will provide LPA and LPA's subconsultants access to the site and all available
information pertinent to this project, including as-built drawings and documents on
underground utilities, pavements, and underground structures within the project limits.
b) The Owner will provide all available pertinent information regarding airport property,
boundary, easement, right-of--way and other information necessary to create these planning
documents.
c) The Owner will negotiate additional contract(s) with LPA for services beyond the scope of
this project, including off site wetland mitigation.
d) The Owner wilt pay all fees for permits.
Page 1 of 2
1/29/02
Period of Services:
The additional services will be performed as specified in the Work Authorization.
Basis of Compensation:
As compensation for providing services mentioned above, the Owner shall pay LPA on a
lump sum basis in the following amounts (See Exhibit A):
Total:
Special Provisions:
$12,000.00
A. The following exhibits are attached to and made a par[ of this Work Authorization:
Exhibit "A" - Manhour Estimate
Agreed as to the scope of services, period of services, and budget*:
CITY OF SEBASTIAN THE LP~A/~G~ROU~P I~NCO~RPORATED
DATE: z~~ f ,0 2
*Budget will not be exceeded without a Supplemental Work Authorization.
Page 2 of 2
1/28/02
Exhibit A
SEBASTIAN MUNICIPAL AIRPORT
ACCESS ROAD/WATER AND SEWER -AMENDMENT 1
MANHOUR ESTIMATE
Deslan Services
Project Senior
ItemlTask Description Manager Engineer Designer
Coordination with City 2
Prepare OnSite Mitigation Plan 6 8
Final Design 6 8
Coordination with SJWMD 4
Additional Permit Preparation 2 6
Coordination with Subconsultant 4
Quality Control
THE LPA GROUP INCORPORATED
2
Total: 2 24 22
112812002
Technical
Technician Assistant
2
2
4
Page A-1
Exhibit A
COST BREAKDOWN FOR
ACCESS ROADlWATER AND SEWER -AMENDMENT 1
BASIC SERVICES
PRELIMINARY
DESIGN TOTAL
CLASSIFICATION HOURS HOURS
Principal
Project Manager 2 2
Senior Engineer 24 24
Engineer
Designer 22 22
Technician
Technical Assistant 4 4
TOTAL HOURS 52 52
TASK COST $4,910 $4,910
DIRECT EXPENSES
Computer
Reproduction
Postage $10 $10
Communications $20 $20
Travel $60 $60
Subconsultant
Strickland $2,500
Carter $4,500 $4,500
TOTAL EXPENSES $7,090 $7,090
TOTAL COSTS $12,000 $12,000
THE LPA GROUP INCORPORATED
vzenooz
Page A-2
CITY OF SEBASTIAN (Florida)
Work Authorization for Professional Services
AIRPORT PERIMETER FENCING
Six (6)
(Project Identification No.) (Work Authorization No.)
It is agreed to undertake the following work in accordance with the provisions of our Prime
Agreement for Professional Services dated April 28, 2000
Description of Assigtunent: (Attached Exhibit A)
Provide the City of Sebastian with engineering and design services for the Airport Perimeter
Fencing project, to include fencing, automated and manual gates.
Basis of Compensation/Period of Services: (Attached Exhibit B)
THE LPA GROUP will provide the above services for a Lump Sum amount of $4,312. These
services will be completed within 14 calendar days of the Notice to Proceed.
Agreed as to scope of services, time schedule, and budget:
For e CIT F SEBASTIAN (FLORIDA)
or THE LPA GROUP INCORPORATED
Date: l/ o ~
Attachments: Exhibit A, Scope of Work
Exhibit B, Manhour Estimate
Airport Perimeter Fencing
Date: ~/p~~0 Z
Page -1
January 10, 2002
THE LPA GROUP INCORPORATED ~X~-i6i~ ,~ "
~~ Transportation Consultants
__ 12000 RESEARCH. PARKWAY, SUITE 152 ~ ORLANDO, FL 32826-3287 ~ 407-306-0200 ~ FAX 407-306-0460
October 18, 2001
Mr. Jason Milewski
Airport Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Subject: Sebastian Municipal Airport Perimeter Fencing Proposal
Dear Jason:
Enclosed please find a fee proposal for Engineering services for the proposed
Perimeter Fencing at the airport. If the enclosed meets with your approval,
please forward us a purchase order and a notice to proceed.
The scope of the project will include the following tasks:
~ Locate temporary and permanent fencing locations around the entire
airport
~ Provide appropriate details for the fencing and manual gates
~ Provide 8.5" x 11" plans for inclusion in the project manual
~ Provide technical specifications for the fencing and manual gates
~ Provide assistance in developing performance specifications for
automated gate and security system
We anticipate this project to be completed quickly, approximately 1 week after we
have an initial coordination meeting. Please call me at 407-306-0200 with any
questions or comments. 1 look forward to working with you to increase the
security at the Airport.
Sincerely,
THE LPA U INCORPORATED
!~
Mark C. ansen, P.E.
Project Engineer
cc: Mohsen Mohammadi, Ph.D., P.E.
File (TA412009.1d)
ATLAMA ~ BATON ROUGE ~ CHMLESTON ~ CHARL0T7E ~ CHICAGO ~ COUXN641 ~ GREENSBORO ~ GULFPORr ~ gJOXViUE
MOBILE ~ MYRTLE BEACH ~ ORVWDO ~ RALEIGH ~ RICHMOND ~ 59RASOTA ~ TALLAHASSEE ~ TAMPA ~ WEST PALM BEACH
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT _ _ __ - -
PERIMETER FENCING
MANHOUR ESTIMATE
Design Services
Item/Task Description
Coordination with City
Preliminary Design
Final Design
Coordination with FDOT
Details
Site Visits
Specifications
Preliminary Construction Cost F~timate
Quality Control
Total:
Project Senior Technical
Manager Engineer Designer Technician Assistant
4
2 8
2 6
1 2
1 4 4
8
2 4
1
2
2 21 16 4 6
THE lPA GROUP INCORPORATED 10/1 af2ppl Page ~1
Exhibit B
COST BREAKDOWN FOR
PERIMETER FENCING
BASIC SERVICES
PRELIMINARY
DESIGN TOTAL
CLASSIFICATION HOURS HOURS
Principal
Project Manager 2 2
Senior Engineer 21 21
Engineer
Designer 18 18
Techniaan 4 4
Technical Assistant 6 6
TOTAL HOURS 51 51
TASK COST $4,031 $4,031
DIRECT EXPENSES
Computer $91 $91
Reproduction $50 S50
Postage $40 $40
Communications
Travel $100
TOTAL EXPENSES $281 5281
TOTAL COSTS $4,312 54,312
THE LPA GROUP INCORPORATED 10/18/20e1 Page B-9
CITY OF SEBASTIAN (Florida)
Work Authorization for Professional Services
REHABILITATE RUNWAY 09-27 AND CONSTRUCT PARALLEL TAXIWAY
Five (5)
(Project Identification No.) (Work Authorization No.)
It is agreed to undertake the following work in accordance with the provisions of our Frime
Agreement for Professional Services dated April 28, 2000
Description of Assignment (Attached Exhibit A)
Provide the City of Sebastian with engineering, design and bidding services for the
improvements to Runway 09-27 and proposed parallel taxiway, to include runway and taxiway
lighting and NAVAIDS design.
Basis of Compensation/Period of Services: (Attached Exhibit B)
THE LPA GROUP will provide the above services for a Lump Sum amount of $170,000.
These services will be performed in accordance with the schedule in Exhibit A, Page 4.
Agreed as to scope of services, time schedule, and budget:
~.
i ,
For the TY SEB TIAN (FLORIDA)
Dater /%' a
Attachments: Exhi it A, Scope of Work
Exhibit B, Manhour Estimate
Attachment A: Project Layout Plan
Rehabilitate Runway 09-27 and Construct Pazallel Taxiway
or T +LPA GROUP IN RPO TED
Date: ~Ti// 7 ~P /
Page -I
October I2, 2001
EXHIBIT A
SCOPE OF WORK
SEBASTIAN MUNICIPAL AIRPORT
CITY OF SEBASTIAN, FLORIDA
REHABILITATE RUNWAY 09-27 AND CONSTRUCT PARALLEL TAXIWAY
I. PROJECT DESCRIPTION
The project consists of the preparation of construction drawings and technical specifications
for the improvements to Runway 09-27 and construction of a parallel taxiway, as shown in
Attachment A. The existing east-west taxiway will be rehabilitated and designated as an
active Runway 09-27. The existing pavement is 3680 feet long and 150 feet wide. The new
runway will be 3100 feet long and 75 feet wide. The new taxiway will be 3100 feet long and
35 feet wide. One connector will be located just west of existing Runway 13-31.
II. PRE-DESIGN PHASE SERVICES TO BE PROVIDED BY LPA
A. Field Survey (Subconsultant): Topographical survey including spot elevations on a 50'
grid, and location of any above-ground features.
B. Geotechnical Investigations (Subconsultant): borings and soil testing to support the
design and construction of the paved areas.
C. Permit: LPA will attend aPre-Application Meeting with SJWIvID and prepaze and submit
SJWNID permit applications.
III. DESIGN PHASE SERVICES TO BE PROVIDED BY LPA
LPA will provide the following basic services for this project (see Exhibit B for
marrhour and cost breakdown):
A. Coordination with the City -LPA will conduct up to three meetings with the City
to review the progress of the bidding documents.
B. Technical Specifications -LPA will prepare Technical Specifications for the
sitework and runway and taxiway construction.
E. Construction Plans will consist o£
mCover Sheet
mProject Layout Plans
Rehabilitate Runway 09-27 and Construct Parallel Taxiway
Page -2
October 12, 2001
~dOT and Safety Plans
~'aving Plans
pavement Marking Plans
~2unway Lighting Plans
wfisc. Details
G. LPA will provide five (5) half-size sets of Plans, Specifications, and the
Engineer's Report to the City and regulatory agencies for review at 60% and 90%
completion.
H. Bidding Documents -LPA will prepaze the Final Documents for the City,
including:
1. Drawings (to be provided by LPA).
2. Technical Specifications (to be provided by LPA).
3. Bid Documents (to be provided by the City).
4. Contract Documents (to be provided by the City).
IV. BIDDINGPHASE SERVICES
LPA will perform general coordination and:
A. Prepaze for and attend the Pre-Bid Conference;
B. Assist with the preparation of addenda as necessary;
D. Assist the City in opening, tabulating, and evaluating bids; and
E. Assist the City in preparing the construction contracts.
V. CONSTRUCTION PHASE SERVICES
Additional aa~reements may be negotiated if LPA's services will be required during the
construction phase.
VI. ADDITIONAL PROVISIONS
The CONSULTANT will provide the following additional services for this project:
A. Field Survey: The CONSULTANT'S subconsultant (Carter and Associates, Inc.) will
acquire topographic stuvey information.
B. Geotechnical Investigations: The CONSULTANT'S subconsultant (Nodazse &
Associates) will acquire adequate soil borings and pavement cores along the proposed
alignment runway and taxiway.
Rehabilitate Runway 09-27 and Construct Parallel Taxiway Page -3
October 12, 2001
C. LPA will provide technical specifications and special terms and conditions. Bid
Documents and Contract Documents will be generated by the City of Sebastian. The
City of Sebastian will reproduce and distribute the bid document as necessary.
D. The City will provide LPA access to the site and all available information pertinent to
this project.
VII. PERIOD OF SERVICES
The following is an anticipated schedule for this project, with a tazget completion date of 03
February 2002:
A. Pre-Design Phase
30 days
B. Preliminary Design Phase (60% Plans) 30 days
C. 90% Plans and Specifications 60 days
D. 100% Plans and Specifications 12 days
E. Total time:
132 days
The above schedule does not include the review time necessary by the City and the
pemut approval process, which may take up to 90 days.
Rehabilitate Runway 09-27 and Construct Parallel Taxiway
Page -4
October 12, 2001
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
REHABILRATE RUNWAY 09-27 AND CONSTRUCT PARALLEL TAXIWAY
MANHOUR ESTIMATE
Preliminary Design
ItemlTask Description
Coordination with City
Preliminary Geometric Design
Preliminary Drainage Design
Coordination with FOOT
Coordination with FAA (Airspace Checklist)
Site Visits
Pre-Application meeting with SJWMD
Coordination with Subconsultants
Prepare/Submit Preliminary Plans
CoverSheef
Project Layout & Safety Plan
General Notes & Summary of Quantifies
Typical Sections and Paving Details
Staking & Demolition Plans
Paving, Grading & Drainage Plans
Runway and Taxiway Profiles
Drainage Profiles
Drainage Details
Pavement Marking & Sodding Plan
Set Up Lighting and Signage Plans
Erosion Control Details
Preliminary Cross Sections
Preliminary Construction Cost Estimate
Quality Control
Review Meeting with City
Project Senior Technical
Manager Engineer Designer Technician Assistant
8 16 8
16 16 8
4
2 2 8
2 4 2
16
4 8 4
2 16 4 4
2 2
4 4 4
2 1 1
6 8 8
6 16 24
20 16 24
8 8 16
B 8 16
4 8 16
8 6 12
8 3 3
4 2 2
4 6 6
8 2 2 2
8 8
8 8
Total: 34 188 110 148 24
THE LPA GROUP INCORPORATED 10!12/2001 Page &1
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
REHABILITATE RUNWAY 09-27 AND CONSTRUCT PARALLEL TAXIWAY
MANHOUR ESTIMATE
Final Design
ItemlTask Description
Coordination with City
Final Geometric Design
Final Drainage Design
Detention Pond Design
Final Plans
Project Layout & Saiefy Plan
General Notes & Summary of Quantities
Typical Sections and Paving Details
Staking & Demolition Plans
Paving, Grading & Drainage Plan
Runway and Taxiway Profrles
Drainage Profiles
Drainage Details
Pavement Marking & Sodding Plan
Coordinate Electrical Plans
Erosion Control Plan and Details
Fina! Cross Sections
Contract Specifications
Engineers Report
Final Quantities and Cost Estimate
SubmR Project Safety Plan to FAA
SWFWMD and City Permits
Prepare Site Plans
Prepare Permit Application
Prepare Site Plan Review Checklist
Submit to SJWMD and City for Review
Incorporate SJWMD and City Comments
Review Meeting with the City
100% Plans and Specifications
PreparelSubmit Contract Documents
Quality Control
Project Senior Technical
Manager Engineer Designer Technician Assistant
8 16 10
16 12 8
16 12 8
16 8 4
12 8 8
8 4 8
12 16 16
16 24 24
24 24 24
22 18 16
22 18 16
8 14 12
8 16 12
4 10 8
16 8 12
8 16 16
40 48
32 16
8 8
4
8 8 16
16 20
8
4 16
8 16
8
16
16
Total: 32 348 216 208 154
THE LPA GROUP INCORPORATED 10/12/20D1 Page B-2
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
REHABILITATE RUNWAY Dg-27 AND CONSTRUCT PARALLEL TAXIWAY
MANHOUR ESTIMATE
Bidding Phase
ItemlTask Description
Advertise and Coordinate
Distribute Bidding Documents
Pre-Bid Conference
Answers to Bidders/Issue Addenda
Bid Opening
Review Bids for Responsiveness
Certfied Bid Tabs/Award Contract
Contract Preparation
Total:
Project Technical
Manager Engineer Designer Technician Assistant
2 4 4
2
8 4
4 1D S
2 4 4
4 4
4 4 8
16 28 0 4 32
Project Technical
Itemffask Description Manager Engineer Designer Technician Assistant
No Construction Phase Activities at this time.
Total: 0 0 0 0 0
THE LPA GROUP INCDRPORATED 10/12!2001 Page &1
Exhibit B
COST BREAKDOWN FOR
REHABILITATE RUNWAY D9-27 AND CONSTRUCT PARALLEL TAXIWAY
BASIC SERVICES
PRELIMINARY FINAL BIDDING
DESIGN DESIGN PHASE TOTAL
CLASSIFICATION HOURS HOURS HOURS HOURS
Principal
Project Manager 34 32 16 82
Senior Engineer 188 348 28 564
Engineer
Designer 110 216 326
Technician 148 208 4 360
Technical Assistant 24 154 32 210
TOTAL HOURS 504 958 80 1,542
TASK COST $38,582 $70,868 $6,292 $115,742
DIRECT EXPENSES
Computer $1,421 $2,212 $3,633
Reproduction $165 $200 $300 $665
Postage $50 $50 $SD $150
Communications
Travel $100 $100 $100 $300
Subconsultant
Electrical RW $2,280 $5,320 $7,600
Electrical TW $2,070 $4,830- $6,900
Electrical PAPI $1,260 $2,940 $4,200
Electrical REIL $1,080 $2,520 $3,600
Survey $6,390 $6,390
Geotech $10,318 $10,318
GPS Approach $6,000 $6,000
10% Foced Fee on
Subconsultant $2,340 $2,161 $4,501
TOTAL EXPENSES $27,475 $26,333 $450 $54,258
TOTAL COSTS $66,057 $97,201 $6,742 $170,000
THE LPA GROUP INCORPORATED 1 0/1 212 0 01 Page B•1
X26 Runway Length Adjustment
Jason Milewski
Page 1 of 1
From: Jansen, Mark [MJansen@Ipagroup.com]
Sent: Wednesday, December 05, 2001 11:48 AM
Ta: Jason Milewski (E-mail)
Cc: Mohammadi, Mohsen
Subject: X26 Runway Length Adjustment
Mr. Milewski,
.Based on recommendations by the Federal Aviation Administration (FAA) during meetings last week, the previous
3,100' length of RWY 09-27 has been increased to 3,200'. The increase will not affect LPA's original design fee
proposal for the work (Work Authorization No. 5).
Please feel free to contact me if you have any questions.
Regards,
Mark
Mark C. Jansen, P.E.
The LPA Grouo Incorporated
12000 Research Parkway, STE 152
Orlando, FL 32826-3287
407.306.0200 / .0460 (fx)
12/5/01
CITY OF SEBASTIAN (F7orida)
Work Authorization for Professional Services
T-HANGAR DEVELOPMENT
(Project Identification No.)
(Work Authorization No.)
It is agreed to undertake the following work in accordance with the provisions of our Prime
Agreement for Professional Services dated April 28, 2000
Description of Assignment: (Attached Exhibit A)
Provide the City of Seba iS an with engineering and design services for the proposed T-Hangar
development on the east srde of the airport, to include T-Hangar buildings, connecting taxiway
pavements, parking lot pavements, and other miscellaneous improvements.
Basis of Compensation/Period of Services: (Attached Exhibit B)
THE LPA GROUP will provide the above services for a Lump Sum amount of $92,320.00.
These services will be performed in accordance with the schedule in Exhibit A, Page 3.
Agre as to scope of services, time schedule, and budget:
f ;
i
For t e CITY O BASTIAN (FLORIDA) For THE LPA GROUP INCORPORA~
Date: o~.l ~
Attachments: Exhibit A, Scope of Work
Exhibit B, Manhour Estimate
Drawing 1: Project Location
Drawing 2: T-Hangaz Layout
Date: 7/Zo/~/
July 20, 2001
EXHIBIT A
SCOPE OF WORK
SEBASTIAN MUNICIPAL AIRPORT
CITY OF SEBASTIAN, FLORIDA
T-HANGAR CONSTRUCTION
I. PROJECT DESCRIPTION
The project consists of the prepazation of schematic drawings and technical
specifications for 3 generic nested T-Hangaz buildings, (1) -approx. 54' X 360', (2) -
approx 54' x 230', each with a clear door opening of 12', and associated sitework.
The general location is shown in Drawing 1, and the schematic drawing is shown in
Drawing 2.
II. PRE-DESIGN PHASE SERVICES TO BE PROVIDED BY LPA
A. Field Survey (Subconsultant): Topographical survey including spot elevations on
a 50' grid, and location of any above-ground features (Drawing 2).
B. Geotechnical Investigations (Subconsultant): borings and soil testing to support
the design and construction of T-Hangaz buildings and surrounding pavement at
the locations shown on Drawing 2.
C. Indian River County Coordination: APre-Application Meeting will be required
by the County to review the site plan and to address any changes to the codes.
LPA will arrange and attend this meeting and furnish a site plan to the County for
approval.
D. Permit: LPA will attend aPre-Application Meeting with SJWMD and prepare and
submit SJWMD permit applications.
III. DESIGN PHASE SERVICES TO BE PROVIDED BY LPA
LPA will provide the following basic services for this project (see Exhibit B for
man-hour and cost breakdown):
A. Coordination with the City -LPA will conduct up to three meetings with
the City to review the progress of the bidding documents.
B. Coordination with the Fire Marshal -LPA will meet the City's Fire
Marshal to review the City's fire requirements. One meeting is
anticipated.
T-Hangar Development 07/05/01 Page ]
C. Coordination with the Building Official -LPA will meet the Building
Official to review the City's building code requirements. One meeting is
anticipated.
D. Technical Specifications -LPA will prepare Technical Specifications for
the sitework and performance specifications with sufficient detail to allow
for contracting the T-Hangar buildings as a Design/Build project.
E. Construction Plans will consist of:
/ Cover Sheet
/ Project Layout and Safety Plan
/ General Notes & Summary of Quantities
/ Typical Sections and Paving Details
/ Staking & Demolition Plans
/ Grading & Drainage Plans
/ Taxilane Profiles
/ Pazking Lot Paving and Mazking Plan
/ Water Supply Plan
/ Sanitary Sewer -location of bathroom(s) in buildings, and connection to and schematic
design of a septic tank and drain field system.
/ Drainage Profiles
/ Drainage Details
/ Erosion Control Details
/ Pavement Marking
/ Basic Landscaping Plans
/ T-flangaz schematic drawings: LPA will prepare schematic drawings with sufficient
detail to-allow for contracting the project as a Design/Build project. The drawings will
specify the building dimensions, including door openings, and will provide general
details on electrical, plumbing, and foundation.
F. LPA will also provide an Engineer's Report with the final cost estimate.
G. LPA will provide five (5) sets of Plans, Specifications, and the Engineer's
Report to the Authority and regulatory agencies for review at 95% and
100% completion.
H. Bidding Documents -LPA will prepaze the Final Documents for the City,
including:
1. Drawings (to be provided by LPA)
2. Technical Specifications (to be provided by LPA)
3. Bid Documents (to be provided by the City)
4. Contract Documents (to be provided by the City).
IV. BIDDING PHASE SERVICES
LPA will perform general coordination and:
A. Distribute Bidding and Contract Documents to potential bidders;
B. Prepare for and attend the Pre-Bid Conference;
T-Hangar Development 07/05/01 Page 2
C. Issue addenda as necessary;
D. Assist the City in opening, tabulating, and evaluating bids; and
E. Assist the City in prepazing the construction contracts.
V. CONSTRUCTION PHASE SERVICES
Additional agreements may be negotiated if LPA's services will be required during
the construction phase.
VI. ADDITIONAL PROVISIONS
A. Topographic surveys and subsurface investigations aze included in the scope of
work.
B. LPA will provide technical specifications and special terms and conditions. Bid
Documents and Contract Documents will be generated by the City of Sebastian
and returned to LPA for reproduction and distribution.
C. The City will provide LPA access to the site and all available information
pertinent to this project.
VII. PERIOD OF SERVICES
The following is an anticipated schedule for this project:
A. Initial Coordination and Meetings 30 days
B. Fieldwork 30 days
C. 30% Plans 30 days
D. 90% Plans and Specifications 60 days
E. 100% Plans and Specifications 30 days
F. Total time: 1 SO days
The above schedule does not include the review time necessary by the City and the
permit approval process, which may take up to 90 days.
T-Hangar Development 07/05/01 Page 3
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
T-HANGAR DEVELOPMENT
MANHOUR ESTIMATE
Preliminary Design
Item/Task Description
Coordination with City
Coordination with Fire marshal
Coordination with Building Department
Coordination with FDOT
Coordination with FAA (Airspace
Checklist)
Site Visits
Pre-Application meeting with SJWMD
Coordination with Subconsultants
Prepare/Submit Preliminary Plans
Cover Sheet
Project Layout & Safety Plan
General Notes & Summary of
Quantities
Parking Lot
Connector Taxiway
Water Supply to Hangar
Septic Tank/Drain Field
Site Drainage & Calculations
T-Hangar Plan Sheets
Project
Manager Engineer Technician
8 16
4 4
4 4
2 2
2 4
8 8
4 4
2 8
2
2 4
2 2
4 8
4 16
2 4
4 16 16
24 32
4 16
Preliminary Construction Cost Estimate 2
Quality Control 8
Review Meeting with City 4 4
Total: 50 114 100
Technical
Assistant
4
2
2
2
2
2
4
2
20
THE LPA GROUP INCORPORATED 7/5/01 Page B-1
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
T-HANGAR DEVELOPMENT
MANHOUR ESTIMATE
Final Design
Item/Task Description
Coordination with City
Final Site/Drainage Design
Final Water/Sewer Design
Final Plans
Cover Sheet
Project Layout & Safety Plan
General (Votes & Summary of
Quantities
Parking Lot
Connector Taxiway
Pavement Marking
Water/Sewer Supply to Hangar
Site Drainage
Site Electrical
T-Hangar Plan Sheets
Contract Specifications
Engineer's Report
Prepare Permit Application
Final Quantities and Cost Estimate
Prepare/Submit Contract Documents
Review Meetings with City
Quality Control
Total
Project Technical
Manager Engineer Technician Assistant
8 16 4
36
32
2
2 2
2 4
8 32
8 36
2 4
4 8
16 40
4 8
32 72
24 24
16 4 8
16 4 8
4 2 2
4 8 8
8 8
16
32 234 226 54
THE LPA GROUP INCORPORATED 7/5/01 Page B-2
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
T-HANGAR DEVELOPMENT
MANHOUR ESTIMATE
J
Bidding Phase
Item/Task Description
Advertise and Coordinate
Distribute Bidding Documents
Pre-Bid Conference
Answers to Bidders/Issue Addenda
Bid Opening
Review Bids for Responsiveness
Certified Bid Tabs/Award Contract
Contract Preparation
Total:
Project Technical
Manager Engineer Technician Assistant
2 4 4
2 16 8
4 4 2
4 8 8
2 2 2
2 2
4 4 8
12 26 20 34
Project. Technical
Item/Task Description Manager Engineer Technician Assistant
No Construction Phase Activities at this time.
Total: 0 0 0 0
THE LPA GROUP INCORPORATED 7/5101 Page B-3
Exhibit B
COST BREAKDOWN FOR
SEBASTIAN MUNICIPAL AIRPORT
T-HANGAR DEVELOPMENT
a
BASIC SERVICES
PRELIMINARY
DESIGN FINAL
DESIGN BIDDING
PHASE
TOTAL
CLASSIFICATION HOURS HOURS HOURS HOURS
Principal
Project Manager 50 32 12 94
Senior Engineer
Engineer 114 234 26 374
Designer
Technician 100 226 20 346
Technical Assistant 20 54 34 108
TOTAL HOURS 284 546 92 922
TASK COST $21,506 $38,174 $6,242 $65,922
DIRECT EXPENSES
Computer $700 $1,582 $28 $2,310
Reproduction $100 $350 $500 $950
Postage $25 $50 $100 $175
Communications
Travel $100 $100 $200
Subconsultant
Electrical $3,115 $1,635 $1,515 $6,265
Survey $2,500 $2,50D
Geotech $6,928 $8,928
MEP $2,000 $2,000 $1,000 $5,000
10% Fixed Fee on
Subconsultant $1,454 $364 $252 $2,069
TOTAL EXPENSES $16,923 $5,981 $3,495 $26,398
TOTAL COST5 $38,429 $44,155 59,737 $92,320
THE LPA GROUP INCORPORATED 7/5101 Page B-4
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07111!2001 10:31
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THE LPA GRDUP INC
PAGE 61
TIIE LPA GROUP INCORPORATED
12000 Research Parkway, Suite LS2
Orlando, FI. 32826-3287
d07-306-0200
407-306-0460 (fax)
T0: JASON iVIIi.EWSKI
conrpA,vs• CITY OF SEBASTIAN
FAX 1V0.: 561-589-6209
Naol-aY~', M~+ar 1
aa,cwuthe~
F~IOM: MARY C. JANSEN
SUBJECT:• T-HGR DESIGN PHASING
DATE: JULY I I, 2001
NOTE: 77ee igjorinattrm eonmfnedin skis messa;e is intended jor the rrse ojthe aedividaalnarned above, galy.
Tf yon leave received this comawnicatfon in error, please aot{jy the sender hvanedfataty by tehphone. 7l+ank yea.
Mr.:Vlilewski:
In response to your gnestion regarding design phasing, please be advised that the design of
the T-Haagars as detailed is our recently submitted scope aad fee proposal will be done as
one complete package. Any phasing of the construction due to financing will happen
independent of the design.
If you have any questions, please feel free to call.
7'h/~fy
Mark C J nsen
The LPA Group Incorporated
C:Lpa~eabk28tTAA12C06 (f•Han7ersi~ devebpment~fdx-mllaaagdeei~ phadnp.~c
CITY OF SEBASTIAN (Florida)
Work Authorization for Professional Services
ACCESS ROADS/ WATER AND SEWER/ SECURITY GATES
(Project Identification No.)
Three (3)
(Work Authorization No.)
It is agreed to undertake the following work in accordance with the provisions of our Prime
Agreement for Professional Services dated Apri128, 2000
Description of Assignment:
Provide the City of Sebastian with engineering and design services for Access Roads, Water
and Sewer Lines and Security Gates. These services shall include project coordination
meetings, preliminary design, final design, permitting, contract documents, and bidding
services as outlined in SECTION A of the attached scope. The Project Limits shall be as
sketched in the attached drawing identified as SECTION B.
Basis of Compensation/Period of Services:
THE LPA GROUP will provide the above services for a Lump Sum amount of $76,675 as
detailed and made a part of this contract in the attached SECTION C.
These services will extend for a period of 165 days from the date of authorization by the CITY
as tabulated in the schedule shown on page 4 of SECTION A.
Agreed as to scope of services, time schedule, and budget:
For the CIT F SE AS A (FLORIDA) For THE LPA GROUP INCORPO TED
Date: o/ Date: 7~Zo~~ l
Attachments: SECTION A, Scope of Work (5 pages)
SECTION B, Project Limits Drawing (1 page)
SECTION C, Fee (3 pages)
July 23, 2001
~~~
SEBASTIAN MUNICIPAL AIRPORT
CITY OF SEBASTIAN
ACCESS ROADS /WATER AND SEWER/ SECURITY GATES
SECTION A
SCOPE OF WORK
I. Project Description:
The purpose of this document is to provide the City of Sebastian with a detailed Scope and
Fee breakdown for the vazious engineering services listed below:
Item 1) Proposed Westem Access Road extension (2,400');
Item 2) Paved Eastern Road to access Taxiway (600');
Item 3) Paved Westem Road to access Taxiway (500');
Item 4) Dirt Road to J&S Aviation (650');
Item 5) Pave existing dirt road off Roseland to Western Access Road (600')
Item 6) New water line at the western side of the airport (5,000');
Item 7) New sewer line along Roseland Drive (1,600');
Item 8) Two Electrical Security Gates.
These tasks aze drawn and included in this Scope as SECTION B. The proposed Western
Access Road shall be an extension to the south of the existing West Entrance Road, tying
into the public road (Roseland Road). Water service for the existing Airport tenants on the
West Entrance Road and proposed tenants along the new extension shall be included by
design of a new water line. Sewer service shall be provided to the proposed Greensplus site
by extending an existing sewer line south on Roseland Road for a distance of 1,600'. Anew
road shall be designed to tie into the taxiway from the new Westem Access Road.
Improvements to the east side of the Airport include a new paved road to tie into the existing
taxiway, connecting Runways 31 and 27. A dirt roadway is proposed as a new entrance to
J&S Aviation. The proposed electrical security gates will be located at the end of Airport
Drive on the east side of the Airport, near the end of Runway 27, and at the west side of the
Airport at the Westem Taxiway Access Road.
The Scope of Work provided herein as SECTION A describes the services provided by THE
LPA GROUP INCORPORATED (hereby referred to as the CONSULTANT) to the CITY.
A sketch showing the proposed azeas of improvement aze identified in SECTION B. Fees
associated with all engineering tasks aze included in SECTION C of this document.
Sebastian Municipal Airport 07/05/01 Page ] of 5
Access RoadsrNater and Sewer/Security Gates
II. Field Surveys
Control (vertical and horizontal) will be run to control all survey work. Horizontal control
and elevations will be tied to available on-site benchmazks. Control points shall be set for
future use in Contractor's layout. These points shall be published on the final plan set with
the coordinate system and elevation.
A topographic survey will be performed at a 100-foot width for the PROJECT, or 50' to
either side of the alignment. After coordination meetings have been held and it has been
determined to which side of the existing pavement the proposed water and sewer lines will
beset to, the survey shall be performed at a 50-foot width, measured from the centerline of
the existing road. Ground features will be located including grade changes and ditches.
Pavement edges, driveways, curb lines and existing drainage features shall also be
encompassed in this survey. Above-ground utilities shall be surveyed, along with buried
utilities, as available by the locator service or utility company. Topography shall be provided
for a width of 200' at the pavementtie-ins. Ditches and outfail pipes shall be surveyed for a
length of 100' to either side of the alignment.
The CONSULTANT shall utilize the survey performed by Carter and Associates the
previous year for the layout of the water line for the existing paved road on the western end
of the project.
Upon completion of the survey, the CONSULTANT will field-verify the accuracy of the
survey.
III. Preliminary Desien
Planning: The proposed paved roadway section shall be a ditch section with a 24' paved
surface, a 4.0' shoulder at 48:1, and a ditch slope no steeper than 3:1 (exact dimensions to be
detemuned). The pavement section shall be 1.5" of Type 1 asphaltic concrete over 8" of
coquina shell base. The CONSULTANT shall utilize the services of a qualified geotechnical
firm to perform borings, soils evaluation, soil support values, and construction
recommendations. This pre-design geotechnical testing will serve to verify assumed
pavement sections. For all aspects of roadway design, the CONSULTANT shall adhere to
road design standazds as set forth by the Florida Department of Transportation, City of
Sebastian, Indian River County, and AASHTO.
The horizontal alignment shall be as directed by the CITY. Modifications may be necessary
depending on the possible presence of wetlands. (See Project Description for alignment
location and description.) Vertical profiles shall be set to adhere to drainage requirements
and pavement tie ins. Consideration shall be given to excessive cut and fill slopes.
The proposed water line will be placed alongside the existing West Entrance Road and the
proposed Access Road (see drawings Section B), and will tie-in at each end to the existing
Sebastian Municipal Airport ~ 07/05/01 Page 2 of 5
Access Roeds/Water and Sewer/SecuriTy Gales
water line on the west side of Roseland Road. Sizing for the water lines shall consider the
possibility of full build-out of businesses and other airport tenants along the entire roadway.
The design for service lines and hook ups to existing buildings will not be included with this
Scope.
The locations of the two security gates, one at the east side of the airport, at the end of
Airport Drive, and the other at the west side of the Airport neaz the proposed T-Hangazs, will
be shown on the plans, along with the appropriate notes and construction requirements. The
type and model of security gate will be Tiltaway Gates with electronic keypad access, or an
approved equal. This may be subject to change depending on further evaluation.
Preliminary Plans: The CONSULTANT shall prepare a set ofplans depicting the existing
features collected from field surveys, proposed roadway horizontal alignments and vertical
grades, typical sections; cross sections and preliminary drainage design. These plans shall be
submitted to the CITY for approval prior to proceeding with final design.
The water line will be shown in plan view, and shall show the location of hydrants and
valves.. The water line design will be included in the roadway plan set. Details shall be
provided for tie-into the existing line, pipe bends, valves, and fire hydrants. Quantities and
technical specifications will be included. The sewer line will be shown in the same fashion,
with the manholes and other necessary features.
Permitting: APre-Application Meeting will be held after the preliminary plan submittal
with St. John's Water Management District to discuss the project and permitting
requirements. The CONSULTANT will attend this meeting and furnish pertinent
information to SJWMD for consideration.
IV. Final Design Phase
Plans: Based on the approved preliminary design plans, the CONSULTANT shall develop
final construction plans. Permanent signs, pavement mazkings, radii returns at intersecting
roads, drainage, horizontal and vertical information, NPDES, quantities, typical sections,
notes and other design data necessary for construction will be incorporated into the final
plans. Water and sewer line sizes shall be finalized and shown in plan and profile. Cross
sections at_ an interval of 50' will be shown for the proposed roadway section. Construction
limits will be shown on the plans. Earthwork shall be quantified and shown on the profile
sheet.
The scale on the plan sheets shall be one inch equals fifty feet or less, depending on the
length of the roadway and amount of detail required. Profile sheets will match the
topography scale and have a vertical scale of one inch equals five feet. Five (5) copies ofthe
final plans and specifications will be provided to the OWNER for final review and approval.
Drainage: The proposed roadway shall include roadside ditches, which will be designed to
Sebastian Municipal Airpon 07/05/01
Access RoadshVater and Sewer/Security Gates Pege 3 of 5
drain the roadway and flow to the outfall(s) and detention ponds (if required). The existing
ditch crossing will require the installation of a culvert, the size of which will be determined
by the CONSULTANT.
Erosion Control Details: Erosion control standazds and details conforming to the
requirements of the local governing agencies will be shown on the construction plans (silt
fence, check dams, sediment ponds, haybales, etc.).
Permit Applications: The CONSULTANT will assemble, for the CITY'S application, all
permit applications necessary for the construction of the road and installation of the water
and sewer lines. It is the understanding of the CONSULTANT that no wetlands aze present
within the project area. If it is determined by a governing agency that the presence of
wetlands exists and requires delineation, the CONSULTANT, at the request of the CITY,
shall prepare a sepazate scope to address any wetland issues (permitting, delineation,
mitigation, etc.).
Specifications/ Bidding: Technical specifications, front-end documents, contract documents
and bid schedules shall be provided and distributed to the various bidders. The
CONSULTANT shall attend and administer the Pre-Bid Conference, issue addenda as
required, and attend the bid opening. After opening bids, the bids shall be tabulated and a
recommendation made to the CITY for award.
V. CONSTRUCTION PHASE SERVICES
No construction services aze included in this scope. If requested by the CITY, these services
would be negotiated at a later date.
VI. PERIOD OF SERVICES
A. Field Surveys and Geotechnical
B. Preliminary Design
C. Final Design
D. Permit Period
E. Address Comments/ Prepare bid documents
TOTAL:
Sebastian Municipal Airport 07/05/01
Access Roads/Wazer and Sewer/Security Gates
30 days
30 days
30 days
60 days (estimated)
15 days
165 days from Notice-to-Proceed
Page 4 of 5
VII. FEES FOR SERVICES
Labor Cost $58,847.00
Sub Consultants $12,950.00
Directs $ 4,878.00
TOTAL: $76,675.00
END OF SECTION A
Sebastian Municipal Airport 07/05!01
Access RoadailVater and Sewer/Security Gates
Page 5 of 5
SECTION C
SEBASTIAN MUNICIPAL AIRPORT
CITY OF SEBASTIAN
ACCESS ROADSI WATER AND SEWER/ SECURITY GATES
MANHOUR AND COST ESTIMATE BY WORK ITEM
Preliminary Design
ItemlTask Description
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Item 1) Proposed Westem Access Road extension
Item 2) Paved Eastem Road to access Taxiway
Item 3) Paved Westem.Road to access Taxiway
Item 4) Dirt Road to J&S Aviation
Item 5) Pave existing dirt road off Roseland to Western Access Road
Item 6) New water line at the westem side of the airport
Item 7) New sewer line along Roseland Drive
Item 8) Two Electrical Security Gates
8 24 24 40 4 100 $6,800
4 12 20 8 2 46 $3,336
3 8 22 20 2 55 $3,606
2 12 18 6 4 42 $2,982
8 10 20 10 2 50 $3,690
6 20 6 12 4 48 $3,622
6 20 8 32 4 70 $4,756
4 8 4 8 0 24 $1,812
Total: 41 114 122 136 22 435 $30,604
Final Design
Item/Task Description
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Item 1) Proposed Westem Access Road extension
Item 2) Paved Eastern Road to access Taxiway
Item 3) Paved Western Road to access Taxiway
Item 4) Dirt Road to J8S Aviation
Item 5) Pave existing dirt road off Roseland to Western Access Road
Item 6) Naw water line at the western side of the airport
Item 7) New sewer line along Roseland Drive
Item 8) Two Electrical Security Gates
4 24 20 20 6 74 $5,196
2 16 8 14 2 42 $2,972
4 16 8 12 2 42 $3,088
4 6 4 6 3 23 $1,678
3 8 8 8 3 30 $2,116
2 12 4 20 3 41 $2,696
3 14 5 20 3 45 $3,049
2 2 2 4 2 12 $824
Total: 24 98 59 104 24 309 $21,619
THE LPA GROUP INCORPORATED 7/5/2001 Page B-1
SECTION C
SEBASTIAN MUNICIPAL AIRPORT
CITY OF SEBASTIAN
ACCESS ROADS! WATER AND SEWER! SECURITY GATES
MANHOUR AND COST ESTIMATE BY WORK ITEM
BIDDING PHASE
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Distribute Bidding Documents
Pre-Bid Conference
Answers to Bidders/Issue Addenda
Bid Opening
Review Bids for Responsiveness
Certified Bid Tabs/Award Contract
Contract Preparation
2 4 4 10 $764
2 4 8 8 22 $1,230
6 2 4 12 $1,018
4 8 8 20 $1,528
4 4 $432
2 2 2 6 $490
2 8 10 $562
2 8 10 $600
Total: 20 20 4
8 42 94 $6,624
THE LPA GROUP INCORPORATED 7!5/2001 Page B-2
SECTION C
SEBASTIAN MUNICIPAL AIRPORT
CITY OF SEBASTIAN
ACCESS ROADS/ WATER AND SEWER/ SECURITY GATES
MANHOUR AND COST ESTIMATE BY CLASSIFICATION
BASIC SERVICES
PRELIMINARY FINAL BIDDING
DESIGN DESIGN PHASE TOTAL
CLASSIFICATION HOURS HOURS HOURS HOURS
Project Manager 41 24 20 85
Engineer 114 98 20 232
Designer 122 59 4 185
Technician 136 104 8 248
Technical Assistant 22 24 42 88
TOTAL HOURS 435 309 94 838
TASK COST $30,604 $21,619 $6,624 $58,847
DIRECT EXPENSES
Computer $952 $728 $28 $1,708
Reproduction $100 $350 $500 $950
Postage $25 $50 $100 $175
Communications
Travel $250 $250 $250 $750
Subconsultant
Survey $9,750 $9,750
Geotech $3,200 $3,200
10% Fixed Fee on
Subconsultant $1,295 $1,295
TOTAL EXPENSES $15,572 $1,378 $878 $17,828
TOTAL COST: $76,675
THE LPA GROUP INCORPORATED 7/52001 Page B-3
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SEBASTIAN MUNICIPAL AIRPORT
CITY OF SEBASTIAN
Amendment Number One (1) to Work Autborization Number Two (2)
(Project Identification No.)
One (1)
(Amendment Number)
It is agreed to undertake the following work in accordance with the provisions of our Prime
Agreement for Professional Services dated APRIL 28, 2000.
Description of Assisnment:
The scope of work under Work Authorization Number Two (2) titled `RUNWAY 4-22
MEDIUM INTENSITY RUNWAY LIGHTING' at the Sebastian Municipal Airport is
amended to include the design and prepazation of construction plans for a replacement of the
electrical vault and installation of a lighted wind cone.
LPA will provide these Basic Services in accordance with Exhibit C, Section I of the Prime
Agreement with limited services during the bidding and construction phase services. Services
include:
1. Coordination with the City, FAA, and FDOT.
2. Prepazation of installation details, interior & exterior lighting, etc.
3. Prepazation of building and foundation details.
4. Permitting.
Preparation of Technical Specifications.
Additional Provisions include:
a) The Owner will provide LPA and LPA's subconsultants access to the site and all available
information pertinent to this project, including as-built drawings and documents on
underground utilities, pavements, and underground structures within the project limits.
b) The Owner will provide pertinent information regarding airport property, boundary,
easement, right-of--way and other information necessary to create these planning documents.
c) The Owner will negotiate additional contract(s) with LPA for services beyond the scope of
this project, including airfield signage,ltEIL's, PAPI's, etc.
d) The Owner will obtain all permits and pay all fees for permits.
Page I of 2 3/16/01
Period of Services:
The additional services will be performed as specified in the Work Authorization.
Basis of Compensation:
As compensation for providing services mentioned above, the Owner shall pay LPA on a
lump sum basis in the following amounts (See Exhibit A):
General Coordination
Design
Permitting
Construction Phase
$ 730.00
$7,002.00
$ 0.00
$3,494.00
Total: $11,226.00
Special Provisions:
A. The following exhibits are attached to and made a part of this Work Authorization:
Exhibit `A' - Manhour Estimate
Exhibit "B" - Subconsultant Proposal
Exhibit "C" -Proposed Vault Layout
Exhibit "D" -Proposed Lighted Wind Cone Location
Agreed as to the scope of services, period of services, and budget*:
CI ~ AST THE LPAGR~OU/~P INCORPORATED
B BY• i~~~'lrG-
DA'
DATE• 3T/19/c/
*Budget will not be exceeded without a Supplemental Work Authorization.
Page 2 of 2 3/16/01
,,,
EXHHITT A
COST BREAKDOWN FOR
SEBASTIAN MUMCII'AL AIRPORT
RUNWAY 422 i17EDIUM INTENSITY LIGHTING
AMENDMENT NO.1 TO WORK AUTHORIZATION N0.2
BASIC SERVICES
GENERAL
COORDINATK)N PLANS
PREPARATION CONSTRUCTION
PERMITTING PHASE
TOTAL
CLASSIFICATION HOURS HOURS HOURS HOURS HOURS
Project Manager 4 4 8 14
Engineec_ 2 4 6
Technidan 8 8
Technical Assistant 2 2 4
TOTAL HOURS 8 18 0 8 32
TASK COST $660.00 $1,112.00 $0.00 $696.00 52,468.0
DIRECT EXPENSES
Computer $70.00 $70.00 $14.00 $754.00
Reproduction $100.00 $100.00
Postage $0.00
Communications $0.00
Travel $100.00 $100.00
Subconsultant $5,200.00 $2,440.00 $7,640.00
10% Fixed Fee on
Subconsultant $520.00 $244.00 $764.00
TOTAL EXPENSES $70.00 $5,890.00 $0.00 $2,798.00 $6,758.00
TOTAL COSTS $730.00 $7,002.00 $0.00 $3,494.00 $11,226.00
THE LPA GROUP INCORPORATED 3N 5101 Page A-1
'• 03!13/2001 10:32 5614514006 HILLERS ELECTRICAL PAGE 01/01
~~ J17.;L ~, .~..
HILLERS ELECTRICAL ENGINEERING, INC.
March l3, 2001
Mr. Mohsen Mohammadi, Ph.D., P.E.
THE LPA GROUP INCORPORATED
10008 North Dale Mabry Highway, Suite 202
Tampa, Florida 33618
Subject: Electrical Design Fee Proposal for the Sebastian Municipal Airport
New Electrical Vault, Wind Cone and Construction Services.
Dear Mohsen:
Hillers Electrical Engineering, Inc. (1-lEE) is pleased to provide THE LPA GROUP
INCORPORATED an electrical design fee proposal for the Sebastian Municipal Airport
new Electrical Vauh and Wind Cone.
The following items are included in our scope:
• Includes all City, FPL, FAA and LPA design site visits Bs coordination meetings,
• Includes all electrical calculations and electrical riser diagrams.
• Includes all installation details for electrical vault electrical service, new and future `
regulators, airfield lighting radio control system, interior & exterior Iighting
receptacles, Wind Coyle and conduit & conductor layouts.
• LPA shall provide base vault building and site plans to Hl?E on AutoCad-14,
• FiEE shall provide electrical design to LPA for 60%, 90% on 11 "x 17" sheets for
reviews AutaCad-14-
• 1~IEE shall provide 100 % airfield electrical vault plans and Wind Cone on full size
mylars &. disk to LPA.
• LPA shall provide all printing of plans & specifications to the City of Sebastian for
reviews and bidding process.
• IiEE shall provide all electrical specifications, electrical bid items and cost estimates
on Word to LPA.
• LPA shall provide Key sheet, Safety Plan sheet and Front-end to Specifrcations.
• HEE shall provide services during bid & award process.
• Construction Services for electrical vault and Wind Cone includes( shop drawings,
RFI's and 6 on-site visits.
Our proposed lump-sum fee for electrical design is: $ 5,200.00
Our proposed lump-sum fee for construction services is: $ 2,440.00
Sincerely,
Tom Doran, V.P.
23257 State Road 7, Suite 100, Hoca Raton, Florida 33428 581-451-9185 Fax :581-451-4888
.:
CITY OF SEBASTIAN ~AL~~
AIRPORT IMPROVEMENTS CRWF--
LIGHTED WIND CONE LOCATION 14-MAR-01
SEBASTIAN MUNICIPAL AIRPORT
CITY OF SEBASTIAN
Work Authorization for Professional Services
(Project Identification NoJ
TWO (2)
(Work Authorization Number)
It is agreed to undertake the following work in accordance with the provisions of our Prime
Agreement for Professional Services dated APRIL 28.2000.
Description of Assignment:
The scope of work under this project titled `RUNWAY 4-22 MEDIUM INTENSITY
RUNWAY LIGHTING' at the Sebastian Municipal Airport includes the design, bidding, and
construction phase services for the installation of Medium Intensity Runway Edge Lighting on
Runway 4-22.
LPA will provide these Basic Services in accordance with Exhibit C, Section I of the Prime
Agreement with limited services during the bidding and construction phase services. Services
include:
1. Coordination with the City, FAA, and FDOT.
2. Preparation of Preliminary and Final Electrical and Lighting Plans.
3. Preparation of Technical Specifications.
4. Preparation of a Construction Cost Estimate.
5. Attend the Pre-Bid Conference (Subconsultant task).
6. Evaluate Bids and make recommendations for award.
7. Attend the Pre-Construction Conference (Subconsultant task).
8. Perform a site visit during construction and final inspection (Subconsultant task).
9. Submit Record drawings.
Additional Provisions include:
a) The Owner will provide LPA and LPA's subconsultants access to the site and all available
information pertinent to this project, including as-built drawings and documents on
underground utilities, pavements, and underground structures within the project limits.
b) The Owner will provide pertinent information regarding airport property, boundary,
easement, right-of--way and other information necessary to create these planning documents.
c) The Owner will negotiate additional contract(s) with LPA for services beyond the scope of
this project, including the construction of a permanent electrical vault, signage, REIL's,
PAPI's, etc.
Page 1 of 1
~n~ioo
r
Period of Services:
Preliminary Plans 30 Days
Review Period I S Days
Final Plans 21 Days
Bidding 30 Days
Construction 90 Days
Basis of Compensation:
As compensation for providing services mentioned above, the Owner shall pay LPA on a
lump sum basis in the following amounts (See Exhibit A):
Special Provisions:
$5,357.00
$7,820.00
$5,240.00
$5,323.00
Total: $23,740.00
A. The following exhibit is attached and made a part of this Work Authorization:
Exhibit `A' - Manhour Estimate
Agreed as to the scope of services, period of services, and budget*:
Preliminary Design
Final Design
Bidding Phase
Construction Phase
CIT,~Y OFD EBASTI
B ~ ~~/ ./
DATE ~ ~ al'~C7
THE LPA~G~RO~UP INCO~RP/~ORA~TED
DATE: 7.3 / •a •-
*Budget will not be exceeded without a Supplemental Work Authorization.
Page 2 of 2
7/27/00
Exhibit A
SEBASTIAN MUNICIPAL AIRPORT
RUNWAY 4-22 MEDIUM INTENSITY RUNWAY LIGHTING
MANHOUR ESTIMATE
ItemlTask Description Project
Manager
Engineer
Technician Technical
Assistant
Coordination with the City 2 2
Coordination with FDOT 2
Coordination with FAA 2
Coordination with Subconsultants 2 2
Prepare/Submit Preliminary Plans
Cover Sheet 2
Project Layout & Safety Plan 2 2
General Notes & Summary of 2 2
Quantifies
Runway M1RL Plan Sheets (3) 2 4
Preliminary Construction Cost
Estimate
Quality Control 2
Review Meeting with the City
Site Visits
Total: 10 6 10 4
Project Technical
Item/Task Description Manager Engineer Technician Assistant
Coordination with the City 2 2
Final Plans
Cover Sheet
Project Layout & Safety Plan 2 2
Genera! Notes & Summary of 2
Quantities
Runway MlRL Plan Sheets (3) 2
Electrical Details (2) 2
Contract Specifications 4 8
Engineer's Report 2 4 2
Final Quantities and Cast Estimate 2 2
Prepare/Submit Contract
Documents
Quality Control
4
2 2
Total: 8 12 10 16
THE LPA GROUP INCORPORATED
7127100 Page A-1
._
Exhibit A
SEBASTIAN MUNICIPAL AIRPORT
RUNWAY 4-22 MEDIUM INTENSITY RUNWAY LIGHTING
MANHOUR ESTIMATE
Item/Task Description
Advertise and Coordinate
Distribute Bidding Documents
Pre-Bid Conference
Answers to Bidders/Issue Addenda
Bid Opening
Review Bids for Responsiveness
Certified Bid Tabs/Award Contract
Contract Preparation
Total:
ItemlTask Description
Coordinate with the City
Pre-Construction Conference
Review Shop Drawings/Submittals
Site Visit
Prepare Change Orders
Review Periodic Payment Requests
Final Inspection
Submittal of Record Drawings
Total:
THE LPA GROUP INCORPORATED
Project Technical
Manager Engineer Technician Assistant
2
2 4 4
2 2
2 2
2 2
2 2 4 4
8 6 8 14
Project Technical
Manager Engineer Technician Assistant
2 2
2 2
2 2 2
2 2
2 2 2
8 4 2 10
7/27/00
Page A-2
..
EXHIIiIT A
COST BREAKDOWN FOR
SEBASTIAN MUNICIPAL AlltPORT
RUNWAY 4-22 MEDIUM INTENSITY RUNWAY LIGHTING
BASIC SERVICES
PRELIMINARY
DESIGN FINAL
DESIGN BIDDING
PHASE CONSTRUCTION
PHASE
TOTAL
CLASSIFICATION HOURS HOURS HOURS HOURS HOURS
Project Manager IO 8 8 8 34
Engineer 6 12 6 4 28
Technician IO 10 8 2 30
Technical Assistant 4 16 14 10 44
TOTAL HOURS 30 46 36 24 136
TASK COST $2,158.00 $2,994.00 $2,312.00 $1,684.00 $9,148.00
Computer $70.00 $70.00 $28.00 $t4.00 $182.00
Reproduction $100.00 5350.00 $500.00 $100.00 $1,050.00
Postage $25.00 $50.00 $100.00 $25.00 $200.00
Communications $0.00 $0.00 $0.00 $0.00 $0.00
Travel $100.00 $O.OD $100.00 $200.00 $400.00
Subconsultant $2,640.00 $3,960.00 $2,000.00 $3,000.00 $11,600.00
10% Fixed Fee on
Subconsultant $264.00 $396.00 $200.00 $300.00 $1,160.00
TOTAL EXPENSES $3,199.00 $4,826.00 $2,928.00 $3,639.00 $14,592.00
TOTAL COSTS $5,357.00 $7,820.00 $5,240.00 $5,323.00 $23,740.00
THE LPA GROUP INCORPORATED 7/27/00 Page A-3
~~*
CHANGE ORDER #
PURCHASE ORDER #
/
PROJECT #
CONTRACTOR r~P CI~9 ~yrn,t~ ~r , PHONE # ~1.;- ~/GO ^ ~.~ ~i
ADDRESS I l%~ b s! /V. U\hl e /h /d L /„/ I~'~ I ~^9~ CONTRACT NAME
Srf`~@ dud CONTRACT DATE
f~MnA i-~ 3 .~ i; ~ 8
By the signatures affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution
of this document the Contractor is hereby notified to commence work All changes stated below are hereby incorporated and made
a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while
executing the change(s) stipulated as follows:
Cec ~~ljG/i~c.0.
A) CONTRACT PRICE PRIOR TO THIS CHANGE $ ~ ~~ 7 ~/Q , r7 ~
NET (INCREASE) (DECREASE) RESULTING FROM THIS CHANGE $ ~ I ~ a a G , r7o
NEW CONTRACT PRICE INCLUDlTrG THIS CHANGE ORDER S 3N ~ C((G , do
B) CONTRACT TIME PRIOR TO THIS CHANGE. (NUMBER OF DAYS.) ~I ~~}
NET (INCREASE) (DECREASE) RESULTING FROM THIS CI-L4NGE. (MJbIDER OF DAYS.) N
NEW COMPLETION DATE INCLUDINGTHIS CHANGE. mo. day vr.
CONTRACTOR: OF SEBA
________!6~-` Date /d ®~ `i~~~ l~ Date '7` o
Authorized Signature ~ thorized Ciry Manager -/~~
Title
Approvals By City of Sebastian:
Other
Engineer City
Dept.l-lead
FiAance Director
Purchasing OfFcial
A
Date ~LJ d/
Sally Maio, CHIC
City Clerk
SEBASTIAN MUNICIPAL AIRPORT
CITY OF SEBASTIAN
Work Authorization for Professional Services
(Project Identification No.)
ONE (ll
(Work Authorization Number)
It is agreed to undertake the following work in accordance with the provisions of our Prime
Agreement for Professional Services dated ~,~~rJ's~- , 2000.
np_ ceription of Assienment:
A. The scope of work under this project titled `AIRPORT MASTER PLAN UPDATE' at the
Sebastian Municipal Airport provides the services to create planning documents for the
Airport. These documents, which will cover a 20 year period, include:
~ Airport Master Plan Update
^~ Stormwater Master Plan
B. This work will be completed through several elements as described below:
a) Element 1 -Project Initiation incorporates the scoping of the project, as well as
addressing the immediate issues and concerns at the Airport.
b) Element 2 - Inventorkof Existi0g Conditions to provide a complete listing of all
physical facilities, operational features, land use controls, environmental aspects,
utilities, demographics, etc. associated with the Airport. This element will also include
the aerial photography and mapping of the Airport.
c) Element 3 -Aviation Activit~Forecasts to determine the various activity levels expected
to occur at the Airport over the planning period.
d) Element 4 -Capacity Accessment/Facility Requirements provides quantitative and
qualitative analyses to determine the deficiencies of the Airport and what is required to
alleviate them.
e) Fl menu 5_- Air~rt Alternatives provides development options to determine the cost
benefit associated with each as well as the compatibility of such improvements.
f) Element 6 -Refined Alternatives provides a combination and revision for all of the
selected alternatives from the previous element.
g) Element 7 - Airnort L~vout Plan Drawings creates a complete set of airport plans
reflecting the proposed future development.
Page 1 of 3 I" Rev. 4/12/00
h) Element 8 -Financial Plan to determine the cost and viability associated
with each proposed development item.
i) Element 9 -Final Documentation/Coordination Meetines to be conducted
throughout the entire planning process.
j) Element 10 -Stormwater Master Plan to include a survey of the Airport
property and the analysis of Stormwater flow on and around the Airport.
C. Additional Provisions include:
a) The Owner will provide LPA and LPA's subconsultants access to the site
and all available information pertinent to this project, including as-built
drawings and documents on underground utilities, pavements, and
underground structures within the project limits.
b) The Owner will provide pertinent information regarding airport property,
boundary, easement, right-of--way and other information necessary to
create these planning documents.
c) LPA will provide aerial photography of the Airport property.
d) The Owner will negotiate additional contracts (s) with LPA for services
beyond the scope of this project.
e) LPA will provide the owner with the survey information conducted to
support the Stormwater Master Plan study.
Period of Services:
The elements of this project will be completed between 15 and 18 months of the
notice to proceed.
Basis of Compensation:
As compensation for providing services mentioned above, the Owner shall pay
the LPA a lump sum basis in the amount of $297,081.00 invoiced upon
completion of each Element as follows:
Element 1 5%
Element 2 7%
Element 3 6%
Element 4 7%
Element 5 8%
Element 6 4%
Element 7 9%
Element 8 5%
Element 9 13%
Element 10:
Tasks 10.1, 10.2 & 10.3 18%
Task 10.4 18%
TOTAL
100%
Special Provisions:
The Scope of Services for this work authorization is attached hereto and incorporated by
reference.
CITY OF SEBASTIAN ~/
B: 's
Date: o
ATTEST:
THE LPA~GR~OU~P, INdCO~RP~ORAQTED
Date: s ~~• ~
DQ~,
Ka hryn .O'Halloran, CMC/AAE
City Clerk
(SEAL)
Approved as to form and legality for
reli c by the City Of Sebastian only:
~~ JI"
Richard Stringer
City Attorney
Exhibit `A'
AIRPORT MASTER PLAN UPDATE
Sebastian Municipal Airport
SEBASTIAN, FLORIDA
SCOPE OF SERVICES
General
This project involves preparation of an Airport Master Plan update for Sebastian Municipal Airport in
accordance with the requirements of the Federal Aviation Administration (FAA) and the Florida Department
of Transportation (FOOT), as well as for the needs of the City of Sebastian, and Indian River County, Florida.
Specifically, the master plan study will be conducted in accordance with FAA Advisory Circulars (AC)
150/5070-6A, "Airport Master Plans," and AC 150/5300-13, "Airport Design." This update will entail a
comprehensive analysis of current airport facilities, determination of trends and activities affecting the airport,
the identification and analysis of potential sectors of the aviation industry having the likelihood of continued
operational activity at the Airport, or new opportunities for expanded aviation activity at Sebastian Municipal
Airport. Additionally, the master plan update will result in the preparation of an analysis of airside and
landside altematives, preparation of a financial plan, and an Airport Layout Plan (ALP) meeting FAA and
FOOT criteria to guide future development on the airport.
There are a number of key issues that have been identified by the City as requiring attention. In addition the
LPA Group Inc., (Consultant) has also identified several key considerations that need to be reviewed and
evaluated in the master plan update. Issues requiring consideration in the master plan update are delineated
below and tasks have been incorporated into the Scope of Services to address, to varying levels of detail,
these considerations. This list does not address every possible item to be considered in the master plan
update, but does provide an indication of the major concerns that should be addressed for the master plan
update to be of value to the City of Sebastian, Indian River County, and the areas served by Sebastian
Municipal Airport. Key issues to be addressed in the master plan update are delineated below:
~ Pavement condition and preservation.
~ Maximize use of Airport land -Economic Development.
~ Industrial Park Development.
^i~ Utility extensions.
~ Access (road and parking) upgrades.
~ Land use and zoning.
As noted, the preceding list is not intended to be an exhaustive delineation of issues but it does present an
overview of a number of the key considerations that need to be considered in this master plan update. The
master plan will also review the land area needs of the Airport, the potential absorption of land for aviation
development, and the local environmental conditions that may impact property acquired by the Airport and
its development viability. The goal of the master plan is to define current and future aviation demand at
Sebastian Municipal Airport, the means and alternatives for addressing this demand, and the role of the
~eoastian rvtumc~pat Airport Scope of Services
Master Plan Update A 1
Airport in the local, regional, and national aviation system. The master planning activities will also provide
a capital improvements program for fixture development of the Airport, as well as an overview of land use
compatibility issues in the Airport environs and possible recommendations and options to address land use
compatibility. The master plan will provide the City with a comprehensive overview of the Airport's needs
over the next twenty year time period, including issues relating to the timing of proposed development, costs
for this development, methods of financing, management options, and a clear plan of action. The approach
to undertake the master plan update is outlined in the following elements of this Scope of Services.
ELEMENT 1 -PROJECT INITIATION
Task 1.1 Project Scoping
Preparation of a scope of work and man-hour estimate for the project will be developed. This scope will
identify major tasks and sub-tasks as well as delineating general elements of work to be conducted under each
of the project activities. The man-hour estimate defines estimated time and cost for each task in the scope.
Direct costs are also defined and, include but aze not limited to: travel, lodging, meals, presentation materials,
printing and graphics, aerial photography, weather data, and the costs to coordinate the Scoping process. This
task will also involve the development of a project timeline of each of the tasks delineated in the scope.
Project billings will be submitted on a monthly basis and will be accompanied by a monthly status/progress
report to support the billing.
Task 1.2 -Immediate Issues and Concerns
While development of the master plan will take an extended period of time, there are often issues and
concerns that require more immediate attention. Preliminary discussion with the City and Airport
Management have led to the identification of some immediate issues that need consideration prior to the
completion of the full planning study. One of these issues relates to the development' of methods of
identifying and collecting operational data at the Airport. At present there is not a good source of local data
relating to this need. Likewise, a method for determining the fleet mix at the airport needs to be developed.
Finally, an evaluation of the condition of existing airfield pavements needs to be performed to determine
short-term as well as long-term pavement rehabilitation and strengthening needs.
Task 1.3 -Technical Review Committee
A Technical Review Committee will be created for technical reviews and to provide input to the entire master
plan process. This committee will be created with representatives from the FAA, FDOT, City of Sebastian
(including representation for economic development), Indian River County, airport tenants, and
public/community representatives.
Task 1.4 -Public Information Materials
The master plan Public Information process includes development of an informational brochure (black and
white) describing the master plan process, the time frame for the study, key points where public meetings will
be held, local and consultant contacts, and the goals and objectives of the airport master plan study. These
aeoasnan nnumcipat airport Scope of Services
Master Plan Update A Z
materials will be made available to the general public at local public offices including, but not necessarily
limited to the public library, City or County administration buildings, and local utility offices. A total of 500
copies will be produced.
ELEMENT 2 -INVENTORY OF EXISTING CONDITIONS
Task 2.1 -Review and Evaluate Existing Documents
Existing documents including previous planning studies, design drawings, inspection reports, airfield
pavement data, airfield pavement evaluation reports, lease reports and leases, obstruction charts, approach
plates, and as-built drawings of structures on the Airport will be obtained and analyzed for their content.
Documents to be obtained and reviewed include, but may not be limited to:
~ Previous Airport Master Plan
~ Airport Layout Plan Drawings
~ NOAA Obstruction Chart
~ Current Airport Property Plan
3 FAA Airport Master Record (Form 5010)
~ Airfield Pavement Study from Eckrose Green
~ City of Sebastian Comprehensive Plan
~ Indian River County Comprehensive Plan
Task 2.2 -Inventory Airport Physical Facilities
The physical facilities inventory will consist of an on-site review of existing airfield and landside facilities
with attention being paid to their size, condition, use, configuration, and adequacy. This information will be
used to evaluate the effectiveness of the individual facility, and any inten•elationshipsbettyeen developed uses
on the airfield and how they may be affected by changes designed to improve airport operations and/or
capacity. Included in this inventory will be the identification of property owned by the Airport and the
manner in which this property is being used. Following is an outline of key elements to be addressed:
Land Holdings: Property interests, including areas owned in fee simple and easement interests, will
be identified. This information will be incorporated onto the updated ALP. Information used in this
task will be made available by the FDOT, FAA, the City of Sebastian, and Indian River County.
Airfield Facilities: Runway/taxiway configuration, (including dimensions, pavement strength, and
condition where available), markings, signage, lighting, navigational aids, and weather reporting
facilities will be identified. Also, the circulation and access on the airport operational areas will be
identified.
FBO/GA Facilities: Structures devoted to use as Fixed Base Operations (FBO) will be identified
and evaluated as to their size, use (maintenance hangar, storage hangar, office, etc.), age and/or
condition, and tenant lease lot uses will also be identified. Included in the inventory will be a
description of the FBO services provided. General Aviation (GA) facilities, including ramp areas,
number of tiedowns, hangars by type (conventional, T-hangar, shade, portable, etc.) will be identified,
Sebastian Municipal Airport Scope of Services
Master Plan Update A 3
and quantified by area or other appropriate measure. Age or condition of the facility will be identified
as will the utilization and location of the facility on the Airport. On the landside the inventory will
concentrate on road access, as well as the adequacy, utilization, and condition of parking facilities in
the area. Where specific data is not available, a general indication quantity and condition will be
developed through interview of FBO personnel and other significant GA users on the Airport.
Support Facilities: Airport support facilities to be inventoried will include, but not necessarily be
limited to, Airport administration needs, fueling facilities, Airport maintenance facilities, and
equipment. The current road network adjacent to the airport will be inventoried and existing local,
county, and state sources of information will be used to identify plans for improving the roads.
Task 2.3 -Airspace/Air Traffic Control/Obstructions
Air traffic control facilities involved in and/or responsible for handling traffic into and out of the Sebastian
Municipal Airport will be identified and any procedures, as they relate to the Airport reviewed. An inventory
of the area airspace will be undertaken with emphasis on the identification of airways, restricted areas,
intersections, and obstructions in the Airport vicinity. This task will identify any operational limitations due
to traffic interactions with the other airports in the region (specifically Melbourne International Airport and
Vero Beach Municipal Airport).
Task 2.4 -Vicinity Land Use/Land Use Controls
A review will be made of existing land use mapping, aerial photography, comprehensive plans, zoning
controls, and other documentation pertaining to current and future land use in the vicinity of the Airport. A
windshield survey will be conducted, particularly in the vicinity of the approaches to the airport to verify this
information and to provide the consultant first hand knowledge of the Airport environs. Existing zoning
districts in the City of Sebastian, Indian River County, and in adjacent municipalities will be reviewed to
determine locations where potential non-compatible land uses could develop. Local planning officials will
be interviewed to identify the potential for future residential, commercial, and industrial development in the
vicinity of the Airport, and particularly along the extended centerlines of the active runways at Sebastian
Municipal Airport. Also a review of the zoning ordinances, subdivision regulations, building codes, and other
documentation pertaining to land use management in the vicinity of the Airport will be conducted. Attention
will be paid to those requirements that could affect the future development of the Airport.
Task 2.5 -Aerial Photography/Mapping
New aerial photography will provide the basis for mapping the Airport and areas within its approaches. This
photo will be of a scale, clarity, and coverage to be used as the basis for subsequent alternative analyses and
as a base for the ALP set. The base map, which will be in a digital form, will be created from the aerial
photography. As such, no topographic data will be collected as part of this aerial photography. The mapping
will be created to national map accuracy standards, which require a 1/40 inch accuracy with respect to the
map scale. This aerial photography will also include an infrared photo, which will be used to identify
wetlands and other vegetative features in the undeveloped portions of the Airport property. Additionally,
mapping resources including but not necessarily limited to United States Geological Survey mapping and
existing Airport mapping will be inventoried and analyzed to identify topographical features on and adjacent
~ebastlan Municipal Airport Scope of Services
Master Plan Update A - 4
to the Airport. This information will be used in the analysis of alternatives as well as in the development of
the ALP drawings.
Task 2.6 -Environmental Factors Inventory
An inventory of on-airport environmental conditions will be undertaken to provide a baseline of conditions
that may impact future development within the current Airport property as well as those properties that are
immediately contiguous to the Airport having potential for acquisition. This inventory will focus primarily
on the identification of any wetlands within these properties. Other areas to be reviewed will include
identifying key recharge areas associated with the underlying aquifer as well as coordinating with other
agencies relative to possible endangered species of flora and fauna, or historic and archaeological resources.
The location of water bodies close to the airport that may attract waterfowl will be identified. This inventory
will also include, but not be limited to, information about the existing scrub jay buffer and any known
endangered species such as gopher tortoise or burrowing owls. Information from the City's habitat
conservation plan will be coordinated in the master plan.
Task 2.7 -Obtain Economic, Employment, Business, and Population Data
Information that defines the local socioeconomic picture will be obtained for use in subsequent tasks. This
data will, where available, include such information as base population and the rate of change, historic and
projected per capita income, and historical and projected disposable income. Likewise, information regarding
total employment by general sector will also be obtained to identify growth in industrial sectors, as well as
emerging trends in the area. Building permit information relating to total number of permits by type and
overall value of construction in the area will be sought to identify the extent of expansion in both the housing
and commercial sectors in the area.
Task 2.8 -Inventory Existing Utility Infrastructure Serving the Airport
The viability of any of the master plan development recommendations is highly dependent upon the ability
of serving that development with the essential water, sewer, and electrical utilities that are required by code
and necessary for development. Utility providers serving the Airport and adjacent tracts of land will be
contacted to identify the adequacy of the service provided, available capacity, location of service lines, and
their size, as well as other characteristics that could impact the viability of serving existing or proposed airport
development areas. Information relating to the plans each provider has for extending utility services into
presently unserved areas on or adjacent to the Airport will be identified, as well as information relating to the
general costs associated with extending each of the requisite utilities. It is anticipated that the primary areas
of focus under this task will be related to water service, sewer service, and electrical utilities. This will also
include the proper coordination to ensure the existing and future local fire codes are met.
ELEMENT 3 -AVIATION ACTIVITY FORECASTS
Task 3.1 -Conduct Interviews of Airport Tenants
Interviews of Airport tenants, including any corporate users and the FBOs, will be conducted. The interviews
will solicit information such as satisfaction with current facilities, levels of activity conducted from the
Sebastian Municipal Airport Scope of Services
Master Plan Update A _ S
Airport, perceived Airport needs, fixture plans, type of aircraft used, and anticipated fleet additions and
changes. A listing of Airport tenants will be used to identify persons to interview, as well as for follow-up
discussions on an as needed basis. Interview results will be tabulated and used in subsequent analyses.
Task 3.2 -Inventory Historical and Current Air Traffic Activity
Assemble and organize data on historic and current air traffic activity at Sebastian Municipal Airport.
Information concerning the level of activity for any general aviation operations (both local and itinerant),
military operations, fuel sales, and based aircraft (by aircraft type) will be sought. Information concerning
peak hourly operations, daily, monthly, and annual activity will be solicited through interviews with the FBOs
and quantified to the extent feasible. Any other pertinent data will be obtained from Airport records, the
FAA, and FDOT.
Task 3.3 -Identification of Factors or Opportunities Affecting Activity Levels
A key element in the forecast process is the identification of potential for new or expanded service by existing
airport users as well as the potential for the Airport to secure new service and users. This task will analyze
potential changes in any business or economical patterns, or in potential operators based at the airport, to
determine any potentially significant factors that could impact the level or type of activity at Sebastian
Municipal Airport.
Task 3.4 -Prepare General Aviation Forecasts
Develop general aviation activity forecasts taking into consideration forecasts from other sources that may
include the FAA and the State of Florida. The methodology used in this analysis will involve a variety of
techniques that will identify state, regional, and national general aviation trends and their influence on activity
at Sebastian Municipal Airport, as well as the influence local business and economic activity has on general
aviation activity. Historic activity data will be organized to identify peaking characteristics, local and
itinerant mix, and the fleet mix of based general aviation aircraft over the twenty year planning period. The
results of Task 3.3 will also be taken into account in the preparation of these forecasts. Forecasts of general
aviation activity will be prepared for the five, ten and twenty year planning horizon, and will provide
projections of the following:
~ Based aircraft totals and fleet mix.
~ Annual general aviation operations (local vs. itinerant).
~ Annual instrument operations.
~ Peak month, Average day peak month, and peak hour operations.
Task 3.5 -Prepare Working Paper 1
The first draft working paper will discuss the issues and information obtained during the inventory phase of
the project, as well as the findings of the analyses conducted for the forecast element. This working paper
will present, in narrative and graphic format, information relating to airport facilities, the access system
serving the airport, environmental features affecting the current airport property and tracts immediately
adjacent to the airport, airspace and obstruction considerations, and data related to land use compatibility.
Sebastian Municipal Airport Scope of Services
Master Plan Update A _ 6
Also, the drag working paper will address the historic and cun•ent activity levels, factors impacting Sebastian
Municipal Airport, and the findings of the analytical portions of the forecast process.
Twenty-five (25) copies of the draft inventory and aviation forecast chapters (Working Paper 1) will be
prepared for distribution to the representatives of the Technical Review Committee for their review. Working
Paper 1 will be prepared in black and white at the draft stage of the process. The chapters of Working Paper
1 will be produced in color when the report is finalized.
Task 3.6 -Technical Review Committee Meeting 1
Working papers/draft reports will be distributed at least one week prior to the Technical Review Committee
meeting for this element. This will allow the FAA, FDOT, and the Technical Review Committee time for
review. FAA and FDOT approval of the Aviation Activity Forecasts will be obtained prior to subsequent
analytical tasks on demand-driven factors and facilities.
Task 3.7 -Public Meeting 1
A public meeting will be held after the Technical Review Committee meeting for this element. This meeting
will serve to present the findings of the forecast analysis.
ELEMENT 4 -CAPACITY ASSESSMENT/FACILITY REQUIREMENTS
Task 4.1 -Analyze Airport Capacity and Delay
The FAA's methodology for assessing airfield capacity and delay as delineated in FAA AC 150/5060-5 will
be used to assess airfield capacity in the master plan update. This methodology will be applied to the
forecasts developed under Element Three. This capacity assessment will analyze the ability of the current
airfield configuration to meet the anticipated demand over the twenty year planning period. This analysis will
consider the runway configuration, layout of taxiways and exit taxiways, weather conditions, aircraft fleet
mix, and the percentage of local touch and go operations. Results will be expressed in terms of the hourly
and annual service volume of the airfield, in minutes of delay per aircraft operation, and total estimated
annual delay.
Task 4.2 -Determine Design Aircraft and Runway Length Requirements
Using information generated in the interviews conducted as part of the inventory, the characteristics of the
current aircraft fleet will be identified paying particular attention to the level and type of operations for the
most demanding aircraft. From this analysis design aircrafr will be identified for use in determining short
term and long term runway length requirements, the approach category, and design group for use in airfield
layout planning. The design or critical aircraft(s) may consist of a single aircraft type or may need to be
identified by approach category, wingspan and/or by weight for different airport components. The design
aircraft(s) must conduct a minimum of 500 itinerant operations annually.
Analysis of runway length requirements at Sebastian Municipal Airport will primarily utilize the FAA's
Airport Design software. However, where available, runway length requirements will also be determined
Sebastian Municipal Airport Scope of Services
Master Plan Update A _ ~
through the use of any aircraft characteristics manuals for airport planning, as provided for individual aircraft
by the aircraft manufacturers. Required weather data that is necessary for runway lengths will be obtained
either for Sebastian Municipal Airport or the neazest available reporting station which most likely is Vero
Beach Municipal. Wind rose information required for the ALP will be generated from wind and weather
observations for the past ten years.
Task 4.3 -Determine Airfield Facility Requirements
Using the results of the demand/capacity analysis (Task 4.1), as well as other relevant information from other
tasks and airfield planning criteria, a preliminary listing of airfield facility requirements necessary to meet
projected levels of demand for the five, ten, and twenty yeaz time frames will be prepared. These facility
requirements will be based upon both accepted airport planning criteria, knowledge and expertise of the
Technical Review Committee members, the Consultant, and the forecast of aviation activity for Sebastian
Municipal Airport. Airfield facility needs to be assessed include:
~ Runways, and taxiways (length, width, size and/or strength).
~ Lighting and marking.
~ Aircraft pazking aprons (size and strength) and facilities (hangars).
~ Aircraft support facilities (fueling).
~ Navigational aids.
.Airfield facility needs will be identified in terms of linear feet, strength, etc., and will be compared to existing
facilities to identify excess or deficient facility capacity or capability. Airport facility needs, such as apron
or hangar space, will be quantified either by area or total number required. As for any specific
recommendations regarding potential instrument approach procedures, the Consultant will coordinate with
the FAA Orlando Airport District Office (ADO) and the FAA Orlando Flight Procedures Office. It should
be noted that the extent of analysis relative to proposed instrument approach procedures will be limited and
will not be of a level to definitively determine exact criteria, but rather may identify desired approach
enhancements and discuss issues of feasibility in a general nature.
Task 4.4 -Determine General Aviation Facility Requirements
Using the results of previous tasks and accepted planning criteria, the general aviation facilities necessary to
meet both current and projected levels of demand for the five, ten and twenty year planning horizon will be
determined. General aviation facility requirements to be assessed include:
~ Aircraft ramp and parking areas (including number and configuration of tiedowns).
~ Aircraft storage hangar positions by hangar type (t-hangaz, clearspan, etc.).
~ FBO facilities.
^i~ Access and vehicle parking areas.
This assessment will quantify future development items needed to maintain an adequate level of service,
function, and operation at the Airport.
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Master Plan Update A _ 8
Task 4.5 -Determine Airport Support Facility Requirements
Using information provided by existing studies and aviation planning criteria established under preceding
tasks, a set of facility requirements addressing the Airport facilities necessary to support the airfield, general
aviation areas, and their related activity will be provided. Requirements for facilities, such as aircraft fueling,
Aircraft Rescue and Fire Fighting (ARFF), airport maintenance and equipment, will be developed under this
task.
Task 4.6 -Quantify Land Area Requirements
Sebastian Municipal Airport has committed much of its available land area for development for either airfield
facilities or general aviation facilities. Remaining areas of land not presently committed to development in
most instances are situated in aeeas difficult to develop such as off the ends of runways or in the midfield area
surrounded by active airfield pavements. While some undeveloped areas still remain around the Airport, this
has been developed steadily. As a result, it is necessary to identify and quantify potential additional land area
necessary to satisfy the airfield needs, as well as providing space to ensure the safety and compatibly of the
areas surrounding the Airport.
Task 4.7 -Determine Utility Requirements for Facility Development
Any future facility requirements at the Airport. will require a detemunation of the utilities needed for such
development. This element will identify the extent to which any water, sewer, or electrical utilities are
necessary in order to make the development of any future facilities feasible.
Task 4.8 -Prepare Working Paper 2
The second draft working paper will document the information and evaluations of the demand/capacity
process and the facility requirements. This working paper will present chapters with information regarding
existing airport capacity, runway length needs, and required facilities necessary to meet future levels of
activity.
Twenty-five (25) copies of the draft demand/capacity and facility requirements chapters (Working Paper 2)
will be prepared for distribution to the representatives of the Technical Review Committee for their review.
Working Paper 2 will be prepared in black and white at the draft stage of the process. The chapters of
Working Paper 2 will be produced in color when the report is finalized.
Task 4.8 -Technical Review Committee Meeting 2
Working papers/draft reports will be distributed at least one week prior to the Technical Review Committee
meeting for this element. This will allow the FAA, FDOT, and the Technical Review Committee time for
review.
Sebastian Municipal Airport Scope of Services
Master Plan Update A - 9
ELEMENT 5 -AIRPORT ALTERNATIVES
Task 5.1 -Identify Potential Airfield Alternatives
On the basis of the airport facility requirements established in preceding elements, airfield development
alternatives will be formulated. These airfield alternatives may include such items as runway extensions, and
runway re-alignments, as well as actions to address existing design related deficiencies on the Airport.
Included in the assessment of airfield alternatives will be analyses that will take into consideration the
condition of runway and taxiway pavements to determine the best option for meeting both the short term and
long term needs of these facilities. Instrument procedures and minimums at the airport, and the requirements
that would need to be met associated with these improvements, will be identified. Airfield alternatives will
be based on schemes for development within existing airport boundaries, or within expanded airport
boundaries, and will show necessary major runway and taxiway development during the twenty-year planning
period, as well as required changes to infrastructure to accommodate each airfield option evaluated.
This task will be conducted simultaneously with following tasks, and will result in a series of overall
development options for the current airport site and adjacent properties. Airfield alternatives will be analyzed
based on their ability to satisfy the identified facility requirements, environmental considerations, engineering
factors, cost, phasing, political viability, and ease of implementation.
Task 5.2 -Identify FBO Area Alternatives
Based on the forecast of demand and FBO facility requirements developed in previous tasks for Sebastian
Municipal Airport, two or three alternatives for future FBO terminal facilities will be developed and
graphically depicted. This task will be conducted simultaneously with other tasks in this element and result
in a series of overall development options. Factors such as short and long term access to the site, availability
and cost of providing supporting infrastructure, existing and future airfield operational facilities, potential
environmental impacts and overall development costs, will influence the selection of alternative locations and
configurations of the proposed facilities.
Terminal alternatives will be evaluated on the basis of their ability to satisfy the identified facility
requirements, accessibility from both landside and airside areas, ease of implementation, environmental
considerations and cost, leading to the selection and discussion of the best option for meeting identified needs
for the current airport site.
Task 5.3 - Navaid Alternatives
A cursory review of the status of the existing visual and the potential for future instrument approaches at the
Airport will be conducted with attention being place on the increased use of Global Positioning Satellite
(GPS) technologies. Therefore, this task will provide a cursory analysis of the viability of developing GPS
non-precision approaches to the Airport. The FAA Southern Region will be contacted and the viability of
these potential improvements or recommendations on potential instrument approach procedures will be
coordinated with the FAA Orlando ADO representatives and representatives of the FAA Orlando Flight
Procedures Office. The potential controlling obstructions and possible approach minimums will be identified
in this task either using existing FAA analyses, or based on a cursory review of criteria and USGS
Sebastian Municipal Airport Scope of Services
Master Plan Update A - 10
topographical mapping.
Task 5.4 -Determine Economic Development Alternatives
This element of the study will identify and evaluate the economic development opportunities that aze possible
for each altemative. The development of realistic economic opportunities will require close coordination with
the staff from the City of Sebastian. Primarily, this will need to ensure that all of the efforts by the City and
those suggested in this study are coordinated.
Task 5.5 -Determine Preliminary Development Costs
Using labor and materials price data from recent construction projects in the airport vicinity, and cost
schedules provided by the FAA Orlando ADO and FDOT, preliminary cost estimates for each airport
development option in the various alternatives considered during the planning process will be prepazed.
Task 5.6 -Selection of Recommended Airport Development Alternatives
The consultant will confer with the City of Sebastian and the Technical Review Committee to select a series
of recommended development concepts for the airport which best meet the anticipated demand, and will do
so in the most viable manner from a cost, phasing, engineering, and environmental perspective. This set of
development options for the current airport will comprise the analytical basis for development at the current
airport site. The recommendations from this alternatives analysis will be closely coordinated with the City,
as well as representatives of FDOT and the FAA, to ascertain funding viability and overall viability of the
Airport development needs. A definitive response from the FAA regazding the viability of on-airport
development recommendations will be required at this stage of the master plan.
Task 5.7 -Prepare Working Paper 3
The third draft working paper will document the analyses and findings of the alternatives analysis. As such,
this working paper will present the chapter comparing the various development altematives explored for the
Airport.
Twenty-five (25) copies of the draft demand/capacity and facility requirements chapters (Working Paper 3)
will be prepared for distribution to the representatives of the Technical Review Committee for their review.
Working Paper 3 will be prepared in black and white at the draft stage of the process. The altemative analysis
chapter in Working Paper 3 will be produced in color when the report is finalized.
Task 5.8 -Technical Review Committee Meeting 3
Working papers/draft reports will be distributed at least one week prior to the Technical Review Committee
meeting for this element. This will allow the FAA, FDOT, and the Technical Review Committee time for
review.
Sebastian Municipal Airport Scope of Services
Master Plan Update A _ 11
Task 5.9 -Public Meeting 2
A public meeting will be held after the Technical Review Committee meeting for this element. This meeting
will serve to present the facility requirements and alternatives being considered for the future development
of the Airport.
ELEMENT 6 -REFINED ALTERNATIVES
Task 6.1 -Develop Refined Alternatives Analysis
Based on input from the City of Sebastian, FDOT, FAA, and the comments from the Technical Review
Committee and the general public, refinements to the selected alternatives will be made as determined
necessary. This task may result in the revision of options or the combination of individual alternatives into
a single alternative for implementation. This task will identify the rationale for the refinement, and each
refinement will be discussed using the same criteria utilized to evaluate the initial set of alternatives.
Task 6.2 -Prepare Working Paper 4
Twenty-five (25) copies of the draft refined alternatives (Working Paper 4) will be prepared for distribution
to the representatives of the Technical Review Committee for their review. Working Paper 4 will be prepared
in black and white at the draft stage of the process. The refined alternatives chapter in Working Paper 4 will
be produced in color when the report is finalized.
Task 6.3 -Noise Impacts & Compatible Land Use
Noise impacts will be determined using the latest version of the FAA Integrated Noise Model (INM) software
and will be based on activity levels, aircraft type, and/or previous analysis. The noise exposure contours
depicting the 65, 70, and 75 DNL levels will be overlaid on an appropriate base map. Noise exposure
contours will be prepared for the current year and for the activity forecast at the ten year period.
A description of land use impacts comparing existing and planned land uses to the development
recommendations of the airport master plan will also be developed. This will include consideration of
existing zoning and building restrictions or permits that would be required. This land use element is not
limited to the Airport property boundary. Off airport land uses will be identified to detemune compatibility
with the operations and development of the Airport. The off airport evaluations will primarily be limited to
those areas immediately surrounding the Airport and those areas off the extended runway centerlines
(approach surfaces).
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Master Plan Update A _ 12
ELEMENT 7 -AIRPORT LAYOUT PLAN DRAWINGS
Using the results of the alternative analysis developed as part of this study and FAA AC 150/5300-13, the
current airport layout plan set for Sebastian Municipal Airport will be updated to reflect the recommended
development alternatives. Development of ultimate airfield facilities will be based on short, intermediate,
and long-range requirements which incorporate both airside and landside requirements. To provide an
accurate base for the development of the ALP, the new aerial photography will be used to create a base map
for the drawings. This base map will be of a scale, accuracy, and clarity to provide an accurate digital file
for developing subsequent ALP set drawings. Guidelines for updating the ALP as defined by the FAA and
FDOT will be followed. The ALP set will include the following sheets:
~ Title Sheet
~ Airport Layout Plan
~ Terminal Area Plan
~T Runway 04-22 Protection Zone Plans and Profiles
~ Runway 13-31 Protection Zone Plans and Profiles
~ FAR Part 77 Imaginary Surfaces
0• Airport Land Use Plan
0• Airport Property Map
Task 7.1 -Title Sheet
A title sheet will provide information concerning the Airport, including the AIP Project Number, client name,
and location maps.
Task 7.2 -Airport Layout Plan
The Airport Layout Plan will be updated to reflect the recommended development of future needs as
identified in this study. Information on this portion of the ALP set will include, but not be limited to, the
physical layout of the airport and of the physical facilities developed thereon. Also to be incorporated on the
ALP sheet will be the building and facilities data, runway protection zones, taxiway systems, NAVAID
critical areas, building elevations, topography, roads and parking areas, wind rose/wind coverage, and the
airport boundary. All existing and proposed modifications to FAA standards will be identified and delineated
in a table, along with either the wavier allowing the modification, or the proposed method of addressing the
modification. A table listing all of the modifications (existing and proposed) along with their proposed
disposition will be incorporated onto the ALP and into the corresponding master plan chapter. Additionally,
justification for requested modifications to standard will be provided in the airport plans chapter, which will
be prepared in conjunction with the ALP drawing set.
Task 7.3 -Terminal Area Plan
A Terminal Area Plan for Sebastian Municipal Airport will be updated to reflect existing and recommended
development of future general aviation needs as identified in this study. The terminal concept will focus on
flexibility for future expansion. The plan will include recommendations for access and parking, buildings,
hangars, FBOs, and entrance roads, as well as necessary security access to the airfield. The Terminal Area
Sebastian Municipal Airport Scope of Services
Master Plan Update A - 13
Plan will depict staged development, and will also present graphically any recommendations relating to the
development of a local airport terminal structure and its associated ramp and support facilities.
Task 7.4 -Runway Protection Zone Plans and Profiles
Runway Protection Zone (RPZ) Plans and Profiles will be prepared for each runway end depicting the
existing and any future changes to the RPZs associated with the runway system. The drawing will depict the
location of roadways, structures, natural ground elevations, and other man-made or natural features with the
limits of the RPZ. The drawing will also detail objects that penetrate approach surfaces or violate FAA
Object Free Area criteria. Obstructions will be listed numerically in an obstruction table for each approach,
with data describing the obstruction type, top elevation, allowable elevation, amount of penetration, and
proposed dispositions. Additionally, the drawing will depict the configuration of required safety areas off
each runway end. Plan views will be superimposed on aerial photos or on a detailed line drawing.
Task 7.5 -FAR Part 77 Surtaces
The FAR Part 77 surfaces associated with the ultimate airport configuration and approaches will be generated
and superimposed on USGS quadrangle maps. Fifty (50) foot contour intervals will be shown for all FAR
Part 77 sloping imaginary surfaces. This sheet will depict objects violating FAR Part 77 surfaces that have
not been identified on the ALP or RPZ plans and profiles. The top elevation of each obstruction will be
identified on the sheet, as will the disposition of the obstruction. The dimensions of the approach surfaces
and transitional surfaces will be charted. This airspace plan (FAR Part 77 Surfaces) will depict the full length
of all approach surfaces without the use of match lines or truncated depictions.
Task 7.6 -Airport Land Use Plan
A Land Use Plan for the area within the boundaries of the Airport will be updated, based on the identified
overall development concepts. Included in the drawing will be aeronautical uses, agricultural uses, and
industriaUcommercial development area. A depiction of current land uses in the immediate Airport environs
will also be included. Standard classifications of land use (i.e., residential, commercial, industrial), in
addition to the identification of major noise sensitive institutional land uses, will be undertaken. The land
use information will be depicted graphically over a street layout of the Airport environs showing the Airport
and major geographical features such as rivers, lakes, and rail lines. Based on information contained in the
City and County comprehensive plans, a depiction of the future land use pattern in the immediate Airport
environs will be generated.
Task 7.7 -Airport Property Map
An Airport Property Map will be updated to reflect parcels acquired either through fee simple purchase or
easements purchased by the airport, with both federal funds and local sources of funding. In addition, the
property map will also identify additional property required to meet the demands identified in this master
plan.
Sebastian Municipal Airport Scope of Services
Master Plan Update A - 14
Task 7.8 -Prepare Draft Airport Layout Plan Set
A total often (10) full size draft ALP sets will also be prepared under this task. Five (5) sets will go to the
FAA, two (2) sets to FDOT, and three (3) sets to the City for review. The full size draft ALP sets transmitted
to the FAA and FDOT will include a transmittal letter addressing any significant changes to current ALP,
proposed ALP, modifications to standards and rationale for same, and design group for each runway
Twenty-five (25) copies of the airport plans chapter and reduced ALP set will also be prepared for distribution
to the representatives of the Technical Review Committee. The reduced ALP set will be printed on 11 x 17
sheets.
ELEMENT 8 -FINANCIAL PLAN
Task 8.1 -Refine Airport Development Phasing Schedule
Based upon the previous evaluations and technical meetings, the airport development schedule reflecting
economic feasibility and operational requirements of the recommended airport plan will be refined. The
development schedule will be prepared for the long-term based on facilities needed at each planning activity
level, and for the short-term based on the City's input relative to project need and priority. The revised
phasing will be closely coordinated with the City. The development schedules will include development of
new facilities, land acquisition, pavement evaluations and rehabilitation, utility system evaluation and
improvement, fuel farms, and major equipment replacement.
Task 8.2 -Refine Airport Development Cost Estimates
Based upon the previous evaluations and technical meetings, the airport development cost estimates to reflect
the revised requirements and schedule of development associated with the recommended airport concepts will
be refined.
Task 8.3 -Prepare Financial Plan
A recommended airport financial plan, which includes estimates of the amount of funds available from federal
and state grant-in-aid programs, will be prepared to determine the net amount of capital funds required by the
City to accomplish each proposed stage of improvement for the Airport. Alternative financing strategies that
maybe available for implementing the proposed development program will be explored. Sources of airport
funds, including any through-the-fence agreement, will be analyzed as to their financial implications, their
use to finance proposed airport development projects, and airport operations and maintenance needs.
Estimates of the magnitude and timing of any bond issues that may be required to cover the cost of airport
improvements will be made. The financial plan will be broken into afive-year initial phase, an intermediate
phase, and along-term phase.
Task 8.4 -Prepare Working Paper 5
The fifth draft working paper will present the results of the preceding analyses, outlining the overall airport
capital improvement program, and ordering projects numerically based on the City's order of priority for the
Sebastian Municipal Airport Scope of Services
Master Plan Update A - I S
first five years. Projects for the five to ten year period, and the ten to twenty year horizon, will be
consolidated and, where possible, listed by the City's order of priority. These projects will be prioritized by
their importance, as identified in the master plan and through the refinement process, and the anticipated
sources of funding for the elements of the selected airport master plan concept will be identified. This will
include the identification of local, state, and federal funds, as well as potential sources of private investment
for airport improvements. General estimates of equipment costs and operation, and maintenance costs
associated with the Airport, will be factored into the financial program.
Twenty-five (25) copies of the draft financial plan (Working Paper 5) will be prepared for distribution to the
representatives of the Technical Review Committee for their review. Working Paper 5 will be prepared in
black and white.
ELEMENT 9 -FINAL DOCUMENTATION/COORDINATION MEETINGS
Task 9.1 -Prepare Final Master Plan Update Report
Review comments received during the study process will be incorporated as appropriate into the draft
working papers, which then will be combined to create the Sebastian Municipal Airport Master Plan Update
Report. This report will highlight the corrections and improvements made to the draft working papers.
Five (5) color copies of the complete master plan update will be prepared. One (1) final draft will be
delivered to the FAA, two (2) to FDOT, and two (2) to the City for a final review.
The final airport master plan update will be prepared after the FAA, FDOT, and City have all approved the
final draft. Twenty-five (25) GBC bound final reports of the Sebastian Municipal Airport Master Plan Update
will be prepared for distribution. Of the these copies, one (1) will be sent directly to FDOT and two (2) will
be forwarded directly to the FAA Orlando ADO. The remaining twenty-three (23) will be sent to the City
of Sebastian.
A total of five (5) final full size ALP sets will also be prepared under. One (1) set will go to the FAA, two
(2) sets to FDOT, and two (2) sets to the City of Sebastian.
Digital copies of both the master plan report and ALP set will also be delivered to FAA, FDOT, and City of
Sebastian. The report text and tables will be provided using Microsoft Word and Excel. The ALP package
will be created using AutoCAD 2000 software, however, depending on the AutoCAD version used by the
City of Sebastian at the time of delivery, the digital ALP files can be provided in either a 2000 or Release 14
format.
Task 9.2 -Technical Review Committee Meetings
Color graphic displays and pertinent handout material necessary to describe the evaluations and findings of
interim submittals of the master plan study will be prepared for each of the Technical Review Board meetings.
Each member of the Technical Review Committee will be provided with athree-ring notebook to use for
filing draft working papers. Up to fifteen (15) binders will be provided by the Consultant. Meetings with
the Technical Review Committee will be primarily to review the materials prepared in the working papers,
Sebastian Municipal Airport Scope of Services
Master Plau Update A - 16
as well as to establish revisions. Comments received during these meetings will be considered in preparing
the final report documents.
Three (3) such meetings, plus one meeting to be conducted in conjunction with the inventory process have
been budgeted over the course of the study. The first meeting will be held after Working Paper 1 (inventory
and forecasts) is distributed, the second after Working Paper 2 (demand/capacity and facility requirements),
and the third after Working Paper 3 (alternatives analysis).
Task 9.3 -Public Meetings
The interim submittals under the master plan study will be presented to the general public during three (3)
public meetings over the course of the planning period. The first meeting will be held following the
Technical Review Committee meeting (either the same day, or following day) for Working Paper I (inventory
and forecasts). The second public meeting will be held after the Technical Review Committee meeting for
Working Paper 3 (airport alternatives). Advertising for these meetings, will be done by the City and maybe
accomplished using press releases and direct mailings to interested public groups in the Sebastian Municipal
Airport area.
Task 9.4 -Coordination Meetings
To respond to issues that will arise over the course of the planning period, as well as to brief City
representatives and representatives of the FDOT and/or the FAA, five (5) project coordination meetings
(outside of the Technical Review Committee and Public Meetings) have been budgeted. The coordination
meetings are seen as key opportunities to allow for the discussion between the City and the Consultant at key
milestones in the project.
Typically, these meetings are during such milestones as the preparation of the aviation~activity forecasts, the
alternatives analysis/refined alternatives process, and during the preparation of the capital improvement
program and financial plan. However, the five (5) coordination meetings can be changed at any time or
during any portion of the project. It is important that at least one (1) of these meetings be reserved to
coordinate the elements of a financial plan as this element is essential to address the viability of project
funding with FDOT and the City.
ELEMENT 10 - STORMWATER MASTER PLAN
As a part of the overall Airport Master Plan Update, the City of Sebastian intends to study the stormwater
runoff conditions at the City's Municipal Airport. The study will include a stormwater analysis of the
property owned by the Airport and the adjacent properties impacting or being impacted by the airport
property. The study will address existing conditions as well as future developments identified in the Airport
Master Plan.
To perform this study, the Consultant will review the existing construction plans, aerial photos/mapping (if
available), field surveys and soil data, in addition to interviewing the airport personnel and users. This
information, the analysis and computer models, and the findings will be compiled in a Stormwater Master
Plan Report for review by the City, St. Johns Water Management District, FDOT, and FAA.
Sebastian Municipal Airport Scope of Services
Master Plan Update A _ t~
The basic tasks of this work will include:
Task 10.1 -Methodology
Establishment of the design criteria based on the standards set forth by the FAA, FDOT, St. Johns Water
Management District, Environmental Protection Agency, U.S. Corps of Engineers, and the City of Sebastian.
Other jurisdictional authorities with potential significance include the Florida Department of State, Division
of Historical Resources, and the County.
Task 10.2 -Inventory
Study of the Climate, ground water, soil classifications, wetlands, flood plains, topography, and endangered
and threatened species. This phase also includes the condition evaluation of the existing pipes and drainage
structures (may include the use of closed circuit television), identification of the drainage basins,
determination of the size and lengths of all pipe structures, channels, and other culverts.
Task 10.3 - Existing Drainage System
Evaluation of the existing drainage system using computer modeling to determine its functional condition and
any system deficiencies.
Task 10.4 - Future Expansion
Evaluation of the proposed developments at the airport and their impact on the existing drainage system. This
phase includes the conceptual design of the proposed drainage facilities and acquiring a conceptual permit
for these improvements. Also included in this phase is the preparation of the probable construction cost for
future development.
Sebastian Municipal Airport Scope of Services
Master Plan Update A - I8
...
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
_ CITY OF SEBASTIAN (Florida)
AND
THE LPA GROUP INCORPORATED
CONTENTS
Page
Preamble and Agreement ........................................................................ 1 to 2
Exhibit A -General Provisions for Program Management and
General Consulting Services .................................................................. A-1 to P:-2
Exhibit B -General Provisions for Planning and
Environmental Services ....................................................................... B-1 to B 2
Exhibit C -General Provisions for Engineering Services .................................. C-1 to C-8
Exhibit D -General Provisions for Architectural Design
Services ...............:.......................................................................... D-1 to D-10
Exhibit E -Duties, Responsibilities, and Limitations of
Authority of Resident Project Representative ............................................. E-1 to E-4
Exhibit F -Payments and Miscellaneous Provisions ......................................... F-1 to F-7
Exhibit G -Sample Work Authorization Form ............................................... G-1
AGREEMENT FOR PROFESSIONAL SERVICES
,.. BETWEEN
CITY OF SEBASTIAN (Florida)
AND
THE LPA GROUP INCORPORATED
THIS AGREEMENT is made and entered into this ;day of, 2000, by
and between the City of Sebastian (Florida), hereinafter referred to as the OWNER, and THE
LPA GROUP INCORPORATED, hereinafter referred to as the CONSULTANT.
WITNESSETH
WHEREAS, the OWNER intends to initiate various planning, design, engineering and
environmental projects and construct certain airfield, landside, and terminal improvements over
the next five years, more or less, (three years with two additional 1-year renewal options) at the
Sebastian Municipal Airport, referred to as .the PROJECT, each of which will be described in
future Work Authorizations; and,
WHEREAS, the OWNER may require other general consulting. services in the conduct of
its business over the period of this AGREEivIENT, which will be described in future Work
Authorizations; and,
WHEREAS, the CONSULTANT has represented to the OWNER that it is qualified to
perform the various described tasks and work of the projects, and, based upon CONSULTANT'S
representations, the OWNER desires to retain the services of the CONSULTANT to perform the
work described herein.
NOW TI~REFORE, for and in consideration of their mutual benefit, the parties hereto
agree as follows:
The CONSULTANT shall, upon receipt of each duly executed Work Authorization,
perform the work described in the Work Authorization in accordance with the attached Exhibits
"A", "B", "C", "D", and "E" as may be required in said Work Authorizations.
The OWNER, in consideration of the performance of the CONSUZTANT's undertakings
under this AGREEMENT, pursuant to Work Authorizatons fully executed by the OWNER and
CONSULTANT, shall pay the CONSULTANT the consideration determined in each Work
Authorization: which consideration shall constitute complete payment for all services furnished
in connection with the work required to be performed under the Work Authorization.
Page 1
April 17, 2000
The following Exhibits aze attached to and made part of ties AGREEMENT;
A - "General Provisions for Program Management and General Consulting Services"
B - "General Provisions for Planning and Environmental Services"
C - "General Provisions for Engineering Services"
D - "General Provisions for Architectural Design Services"
E - "Duties, Responsibilities, and Limitations of Authority of Resident Project
Representative"
F - "Payments and Miscellaneous Provisions"
G - "Sample Work Authorization Form"
This AGREEMENT shall apply to all projects initiated within-five yeazs, more or less,
after the effective date of the first Work Authorization.
This AGREEMENT, together with the Exhibits identified above and subsequent Work
Authorizations, constitutes the entire agreement between the OWNER and the CONSULTANT
and supersedes all prior written or oral understandings. This AGREEMENT and said Exhibits
may only be amended, supplemented, modified, or canceled by a duly executed written
instrument. This AGREEMENT and said Exhibits shall be hereafter referred to as the MASTER
AGREEMENT.
IN WTTNESS WHEREOF, the parties hereto have made and executed this AGREEMENT
as of the date first above written.
WITNES / t' ~/~ Z~'~--
ATrEST•
Kattv_-yn 1. 0 oran, CT2C
City Clerk
(SEP,L)
WITNESS
C O SEBAS' (Flori )
v
TITLE: G~Y cz K. G-a~-`"
THE LP/A~ G/7ROUP IN~CORpPORQATED
TITLE: V,~~ /".e~s,.~t„-
bu -~,.~ C~ ~?~ ~J.~~c ""~
~ ~--- n `~
~ a~
,`~,' Page 2
"^ April 1 i , 2000
~~
EXI~BIT A
GENERAL PROVISIONS FOR PROGRAM MANAGEMENT AND GENERAL
This is an exhibit attached to and made a part of the AGREEMENT between the OWNER
and the CONSULTANT for Professional Services. For elements of the PROJECT described in
the referenced AGREEMENT, the CONSULTANT shall perform Professional Services in
accordance with acceptable architectural, engineering and surveying practices. These services
shall be the limits of the CONSULTAi~iT's responsibility under this AGREEMENT.
These General Provisions set forth the general requirements for the performance of the
various services for program management and general consulting required under this
AGREEMENT. The CONSULTANT under each duly executed Work Authorization shall
perform the scope of work required by such Authorization, and unless requirements to the
contrary aze specifically prescribed therein, shall perform the required services in accordance with
the following requirements.
SECTION I -PROGRAM MANAGEMENT AND GENERAL CONSULTING SERVICES
A. The services for program management respond to the complexities resulting from multiple
project, multi-discipline, and long-range programs. Typical program management services
can include:
1. Project formulation/programming;
2. Projects coordination;
3. Master program scheduling;
4. Consultant/subconsultant coordination;
5. Funding and financial coordination assistance;
6. Meeting prepazation and documentation; and,
7. Technical assistance.
B. The general consulting services to be provided under this section aze undefined, general in
nature, and only required periodically by the OWNER. Typical services anticipated might
include:
1. Presentation preparation;
2. Coordination of meetings with local, state, and federal officials;
3. Site visits;
4. Facility inspection;
5. Obstruction surveys;
6. Property surveys
7. Other services requested by the OWNER that aze not otherwise directly associated
with a current project.
Page A-1
Maroh 8, 2000
C. Specific program management services will be reviewed in advance with the OWNIIt and
set forth in each Work Authorization. FAA approval of scope .will be obtained for FAA
funded items and tasks.
D. The amount of compensation and method of payment will be established when each
planning Work Authorization. is developed and presented for approval.
SECTION II -MISCELLANEOUS PROVISIONS
1. Exlribit "F", Payments and Miscellaneous Provisions, specifies requirements for
payments to CONSULTANT, OWNER's responsibilities, other miscellaneous and
FAA mandatory provisions.
Page A-2
March S, 2000
E7~ffiBTT B
GENERAL PROVISIONS FOR PLANNING
AND ENVIRONMENTAL SERVICES
This is an exhibit attached to and made a part of the AGREEMENT between the OWNER
and the CONSULTANT for professional consulting services. For elements of the PROJECT
described in the referenced AGREEMENT, the CONSULTANT shall perform professional
services as hereinafter described, which shall include customary planning, environmental, and
auxiliary services incidental thereto. These services, when performed in accordance with
acceptable practices, shall be the limits of the CONSULTANT'S responsibility under this
AGREEMENT.
These General Provisions set forth the general requirements for the performance of the
various services for planning and environmental projects required under this AGREEMENT. The
CONSULTAi~1T under each duly executed Work Authorization shall perform the scope of work
required by such Authorization, and unless requirements to the contrary are specifically prescribed
therein, shall perform the required services in accordance with the following requirements.
SECTION I -SERVICES
A. Basic and Special Services for planning projects will be reviewed in advance with the
OWNER and set forth in each Work Authorization. FAA approval of scope will be
obtained for FAA funded items and tasks.
B. The amount of compensation and method of payment will be established when each
planning Work Authorization is developed and presented for approval.
C. At the written request of the OWNER, the CONSULTANT shall accomplish such special
services as required by the OWNER to complete the PROJECT. Af the option of the
OWNER, special services may be provided by the OWNER through contracts with other
professionals or may be provided by the CONSULTANT. When the CONSULTANT is
requested to provide special services, such services may be provided by the
CONSULTANT'S own forces or through subcontracts with other professionals. However,
contracts with other professionals for special services must have the approval of the
OWNER before the work is initiated. (OWNER'S approval of CONSULTANT'S Work
Authorization listhlg subconsultants and subconsultant fees will be considered approval of
subconsultant's contract.) Special services which may be requested include, but are not
necessarily limited to the following:
1. Soils and materials investigations including test borings, laboratory testing of soils
attd materials, and related analyses and recommendations;
2. Reproduction of additional copies of reports and other documents above the
specified number described in each work authorization;
Page B-1
March 8, 2000
The accomplishment of special surveys and investigations, such as aerial
photography and mapping, and the preparation of special reports and drawings as
may be requested or authorized in writing by the OWNER in connection with the
PROJECT;
4. Land surveys as necessary to establish property boundaries required for property
acquisition purposes or preparation of property maps; and,
5. Special environmental studies including biotic studies, historical and archeological
studies, noise studies and other related work.
SECTION II -MISCELLANEOUS PROVLSIONS
1. Exhibit "F", Payments and Miscellaneous Provisions, specifies requirements for
payments to CONSULTANT, OWNER's responsibilities, other miscellaneous and
FAA mandatory provisions applicable to Planning Projects.
Page B-2
Marcli 8, 2000
EDIT C
GENERAL PROVISIONS FOR ENGINEERING SERVICES
This is an exhibit attached to and made a part of the AGREEMENT between the OWNER
and the CONSULTANT for professional consulting services. For elements of the PROJECT
described in the referenced AGREEMENT, which aze .primarily engineering projects, the
CONSULTANT shall perform professional services as hereinafter described, which shall include
customary civil, stn~ctural, mechanical, and electrical engineering services. These services, when
performed in accordance with acceptable engineering practices, shall be the limits of the
CONSULTANT'S responsibility under this AGRRRt~tFNT,
These General Provisions set forth the general requirements for the performance of the
various services for development projects required under this AGREEMENT. The
CONSULTANT under each duly executed Work Authorization shall perform work required to
accomplish the intent of such work authorization, and unless otherwise specifically prescribed
therein, shall perform the required services in accordance with the following,requirements.
SECTION I -BASIC SERVICES
A. Basic Engineering Services will generally be completed in four (4) phases:
1. Preliminary design phase;
2. Final design phase;
3. Bidding phase; and,
4. Construction phase.
The general types of services to be performed in each phase are described herein.
However, typical services may be changed or deleted as required for each project.
Additional services may be added as mutually agreed upon between OWNER and
CONSULTANT. Such addiflons, changes, or delefions will be outlined in each Work
Authorization.
B. Preliminary Desi ng Phase
This phase involves those activities required for defining the scope of a project and
establishing preliminary requirements. Items of work for this phase of a project include:
1. Conferring with the OWNER on project requirements, finances, schedules, early
phases of the PROJECT, and other pertinent matters; and meeting with concerned
agencies and parties on matters affecting the PROJECT;
2. Advising OWNER as to the necessity of providing or obtaining from others data or
services of the types described in Section II such as, but not limited to field
surveys, soil borings, aerial mapping and laboratory testing. At OWNER'S
option, services may be provided by the OWNER through duect contracts with
Page C-1
March 8, 2000
other professionals or may be provided by the CONSITLTANT in accordance with
Exhibit "F", Payments and Miscellaneous Provisions, Section L2; and,
Developing design schematics, sketches, project recommendations, and preliminary
layouts and cost estimates.
C. Final Design Phase
After authorization to proceed with the Final Design Phase, CONSiTLTANT shall, on the
basis of the accepted Preliminazy Design documents and the construction budget authorized
by OWNER:
1. Prepaze necessary engineering reports and recommendations;
2. Prepare detailed plans, specifications, and cost estimates;
Print and provide necessary copies for in-house production of engineering drawings
and contract specifications;
Advise OWNER of any adjustments to the preliminary estimate of probable
construction costs caused by changes in general scope, extent or character or design
requirements of the PR07ECT, or mazket conditions. Furnish to OWNER a
revised opinion of probable construction costs based on the Final Drawings and
Specifications;
5. Prepaze for review and approval by OWNER, its legal counsel and other advisors,
necessary Bidding information, bidding forms, the Conditions of the Contract, and
the form of AGREEMENT between the OWNER and Contractor; and,
6. Distribute documents for approvals to FAA, OWNER, State, and other regulatory
agencies.
D. Bidding Phase
After authorization to proceed with the Bidding Phase, CONSITLTANT shall:
Assist the OWNER in advertising for and obtaining bids for each separate prime
contract for construction, materials, equipment and services; and, where
applicable, maintain a record of prospective bidders to whom Bidding Documents
have been issued, and receive and process deposits for Bidding Documents;
2. Assist the OWNER in conducting a prebid conference for each separate prime
contract to share pertinent bidding and technical information and requirements with
prospective bidders.
Page C-2
March 8, 2000
3. Issue addenda as appropriate to interpret, clarify or expand the Bidding
Documents.
4. Distribute sets of Bidding Documents to Prospective Bidders and plan offices
(Dodge and AGC) during the Bidding Phase.
5. Attend the bid opening, prepare bid tabulation sheets and assist OWNER in
evaluating bids or proposals and in assembling and awarding contracts for
construction, materials, equipment and services.
E. Construction Phase
1. The CONSULTANT's responsibility to provide Basic Services for the
Construction Phase under this AGREEMENT commences with the award of each
Contract For Construction and terminates at the earlier of the issuance by the
OWNER of the fmal Certificate for Payment or 30 days after the date of
Substantial Completion of th~ Work, but if so stated by Work Authorization, may
be extended under the terms of Section II "Special Services";
2. CONSULTA1~iT shall attend and administer the preconstruction conference;
3. Visits to Site and Observation of Construction: In connection with observations of
the work of Contractor(s) while it is in progress:
a. CONSULTANT shall make visits to the site at intervals appropriate to the
various stages of construction as CONSULTANT deems necessary in
order to observe as an experienced and qualified design professional the
progress of the various aspects of Contractor(s)' work. Based on
information obtained during such visits and on such observations,
CONSULTANT shall endeavor to determine in general if such work is
proceeding in accordance with the Contract Documents and
CONSULTAl~IT shall keep OWNER informed of the progress of the
work;
b. If OWNER requests more extensive site representation than is described in
3.a above, CONSULTANT will provide. a Resident Project
Representative(s) as a Special Service;
c. CONSULTANT shall not during such visits or as a result of such
observations of Contractor(s)' work in progress, supervise, direct or have
control over Contractor(s)'s work nor shall CONSULTANT have audrority
over or responsibility for the means, methods, techniques, sequences or
procedures of construction selected by Contractor(s), for safety precautions
and programs incident to the work of Contractor(s) or for any failure of
Page C-3
March 8, 2000
Contractor(s) to comply with laws, rules, regulations, ordinances, codes or
orders applicable to Contractor(s) furnishing and performing their work.
Accordingly, CONSULTANT can neither guarantee the performance of the
construction contracts by Contractor(s) nor assume responsibility for
Contractor(s)' failure to furnish and perform their work in accordance with
the Contract Documents;
4. Defective Work: During such visits and on the basis of such observations,
CONS'[JLTANT may disapprove of or reject Contractor(s)' work while it is in
progress if CONSULTANT believes that such work will not produce a completed
PROJECT that conforms generally to the Contract Documents or that it will
prejudice the integrity of the design concept of the PROTECT as reflected in the
Contract Documents.
5. Interpretations and Clarifications: CONSULTANT shall issue necessary
interpretations and clarifications of the Contract Documents and in connection
therewith prepare work directive changes and change orders as required;
6. Shop Drawings: CONSULTANT shall review and approve (or take other
appropriate action in respect of) Shop Drawings (as that term is defined in the
aforesaid Standard General Conditions), samples and other data which
Contractor(s) aze required to submit, but only for conformance with the design
concept of the PROJECT. Such reviews and approvals or other action shall not
extend to means, methods, techniques, sequences or procedures of construction or
to safety precautions and programs incident thereto;
7. Substitutes: CONSULTANT shall evaluate and determine the acceptability of
substitute materiais and equipment proposed by Contractor(s), but subject to the
provision of Section II, paragraph 13;
8. Inspections and Tests: CONSULTANT shall have authority, as OWNER's
representative, to require special inspection or testing of the work, and shall
receive and review all certificates of inspections, testings and approvals required by
laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but
only to determine generally that their content complies with the requirements of,
and the results certified indicate compliance with, the Contract Documents);
9. Disputes between OWNER and Contractor: CONSULTANT shall act as initial
interpreter of the requirements of the Contract Documents and judge of the
acceptability of the work thereunder and make decisions on all claims of OWNER
and Contractor(s) relating to the acceptability of the work or the interpretation of
the requirements of the Contract Documents pertaining to the execution and
progress of the work. CONSULTANT shall not be liable for the results of any
such interpretations or decisions rendered in good faith;
Page C-4
March 8, 2000
` 10. Applications for Payment: Based on CONSULTANT'S on-site observations as an
experienced and qualified design professional, on information provided by the
Resident Project Representative and on review of applications for payment and the
accompanying data and schedules:
a. CONSULTANT shall determine the amounts owing to Contractor(s) and
recommend in writing payments to Contractor(s) in such amounts. Such
recommendations of payment will constitute a representation to OWNER,
based on such observations and review, that the work has progressed to the
point indicated, and that, to the best of CONSULTANT'S knowledge,
uiformation and belief, the quality of such work is generally in accordance
with the Contract Documents (subject to an evaluation of such work as a
functioning whole prior to or upon Substantial Completion, to the results of
any subsequent tests called for in the Contract Documents and to any other
qualifications stated in the recommendation). In the case of unit price
work, CONSULTANT'S recommendations of payment will include
determinations of quantities and classifications of such work (subject to any
subsequent adjustments allowed by the Contract Documents);
b. By recommending any payment, CONSULTANT will not thereby be
deemed to have represented that exhaustive, continuous or detailed reviews
or examinations have been made by CONSULTANT to check the quality
or quantity of Contractor(s)'s work as it is famished and performed beyond
the responsibilities specifically assigned to CONSULTANT in this
AGREEMENT and the Contract Documents. CONSULTANT'S review of
Contractor(s)' work for the purposes of recommending payments will not
impose on CONSULTANT responsibility to supervise, duect or control
such work or for the means, methods, techniques, sequences, or procedures
of construction or safety precautions or programs incident thereto or
Contractor(s) compliance with laws, rules, regulations, ordinances, codes
or orders applicable to their furnishing and performing the work. It will
also not impose responsibility on CONSULTANT to make any examination
to ascertain how or for what purposes any Contractor has used the moneys
paid on account of the Contract Price, or to determine that title to any of
the work, materials or equipment has passed to OWNER free and clear of
any lien, claims, security interests or encumbrances, or that there may not
be other matters at issue between OWNER and Contractor that might affect
the amount that should be paid.
11. Contractor(s)' Completion Documentsf. CONSULTANT shall receive and review
maintenance and operating instructions, schedules, guarantees, bonds and
certificates of inspection, tests and approvals which are to be assembled by
Page C-5
March 8, 2000
Contractor(s) in accordance with the Contract Documents (but such review will
only be to determine that their content complies with the requirements of, and in
the case of certificates of inspection, tests and approvals the results certified
indicate compliance with, the Contract Documents); and shall transmit them to
OWNER with written comments;
12. Insoections: CONSULTANT shall conduct an inspection to determine if the work
is substantially complete and a fmal inspection to determine if the completed work
is acceptable to OWNER, FAA and other governing agencies so that
CONSULTANT may recommend, in writing, final payment to Contractor(s) and
may give written notice to OWNER and the Contractor(s) that the work is
acceptable (subject to any conditions therein expressed), but any such
recommendation and notice will be subject to the limitations expressed in paragraph
E.lO.b; and,
13. Limitation of Responsibilities: CONSULTANT shall not be responsible for the act
or omissions of any Contractor, or of any subcontractor or supplier, or any of the
Contractor(s)' or subcontractor's or supplier's agents or employees or any other
persons (except CONSULTANT'S own employees and agents) at the site or
otherwise furnishing or performing any of the Contractor(s)' work; however,
nothing contained in paragraphs E.1 through E, 12 inclusive, shall be construed to
release CONSULTANT from liability for failure to properly perform duties and
responsibilities assumed by CONSULTANT in the Contract Documents.
SECTION II -SPECIAL SERVICES
A. Services Requiring Authorization in Advance
If authorized in writing by OWNER, CONSULTANT shall accomplish such special
services of the following types which are not considered normal or customary Basic
Services except where specifically provided for otherwise in the Work Authorizations. At
OWNER'S option, services may be provided by the OWNER through direct contracts
with other professionals or may be provided by the CONSULTANT. When the
CONSULTANT is requested to provide special services, such services may be provided
by the CONSULTANT'S own forces or through subcontracts with other professionals;
however, contracts with other professionals for special services must have the approval of
the OWNER before the work is initiated (OWNER approval of CONSULTANT'S Work
Authorization listing subconsultants and subconsultant fees will be considered approval of
subconsultai~t's contract.) Special services will be paid for by OWNER as indicated in
each Work Authorization in addition to the compensation for Basic Services described
herein.
1. Prepazation of applications and supporting documents for governmental grants,
louts or advances in connection with the PR07ECT; preparation or review of
environmental assessments and impact statements; review and evaluation of the
Page C-6
March 8, 2000
effect on the design requirements of the PROJECT of any such statements and
documents prepared by others; and assistance in obtaining approvals of authorities
having jurisdiction over the anticipated environmental impact of the PROJECT.
2. Services to make measured drawings of or to investigate existing conditions or
facilities, or to verify the accuracy of drawings or other information furnished by
OWNER; commonly referred to as A/E survey.
3. Services resulting from significant changes in the general scope, extent or character
of the PROJECT or its design including, but. not limited to, changes in size,
complexity, OWNER's schedule, chazacter of construction or method of financing;
and revising previously accepted studies, reports, design documents or Contract
Documents when such revisions are required by changes in laws, rules,
regulations, ordinances, codes or orders enacted subsequent to the prepazation of
such studies, reports or documents, or aze due to causes beyond CONSULTANT's
control.
4. Providing renderings or models for OWNER's use.
5. Preparing to serve or serving as a consultant or witness for OWNER in any
litigation, public hearing or other legal or administrative proceeding involving the
PROJECT (except as agreed to under Basic Services).
6. Soils and material investigations including test borings, laboratory testing of soils
and materials, related analyses and recommendations.
7. Quality assurance testing during construction.
8. Furnishing services of a Resident Project Representative to assist CONSULTANT
in observing performance of the work of Contractor(s).
9. Prepazation of Disadvantaged Business Enterprise Program.
10. Cost accounting services, grant administration, and grant closeout.
11. Reproduction and postage of reports, contract documents and specifications to
FAA, OWNER, Contractor, regulatory agencies, prospective bidders, and plan
rooms.
12. Services in connection with work directive changes and change orders to reflect
changes requested by OWNER if the resulting change in compensation for Basic
Services is not commensurate with the additional services rendered.
13. Services in making revisions to Drawings and Specifications occasioned by the
acceptance or substitutions proposed by Contractor(s); and services after the awazd
of eadt contract in evaluating and determining the acceptability of an unreasonable
Page C-7
March 8, 2000
or excessive number of substitutions proposed by Contractor.
14. Services resulting from delays beyond the control of CONSULTANT.
15. Additional or extended services during construction made necessary by (1) work
damaged by fire or other cause during construction, (2) a significant amount of
defective or negligent work of any Contractor, (3) acceleration of the progress
schedule involving services beyond normal working hours, (4) default by any
Contractor, or (5) other causes beyond CONSULTANT's control.
16. Evaluating an unreasonable or extensive number of claims submitted by
Contractor(s) or others in connection with the work.
17. Services after issuance to the OWNER of the final certificate for payment or in the
absence of such certificate, more than 30 days after the date of Substantial
Completion of the Work.
18. Provide assistance in the closing of any financial or related transaction for the
PROJECT.
19. Provide assistance in connection with the refining and adjusting of any equipment
or system.
20. Preparation of a set of reproducible record prints of Drawings showing those
changes made during the construction process, based on the marked-up prints,
drawings and other data furnished by Contractor(s) to CONSULTANT and which
CONSULTANT considers significant.
21. Operational Phase Services:
a. Provide assistance in connection with the refining and adjusting of any
equipment or system.
b. Assist OWNER in training OWNER's staff to operate and maintain the
PROJECT.
c. Assist OWNER in developing systems and procedures for control of the
operation and maintenance of and record keeping for the PROJECT.
SECTION ffi -MISCELLANEOUS PROVISIONS
1. Exhibit "F", Payments and Miscellaneous Provisions, specifies requirements for
payments to CONSULTANT, OWNER's responsibilities, other miscellaneous and
Page C-8
March 8, 2000
FAA mandatory provisions.
Page C-9
March 8, 2000
E7~IT D
GENERAL PROVISIONS FOR ARCffiTECTURAL DESIGN SERVICES
This is an exhibit attached to and made a part of the AGREEMENT between the OWNER
and the CONSULT~llYT for professional consulting services. For elements of the PROJECT
which are primarily building improvements, described in the referenced AGREEMENT, the
CONSULTANT shall perform professional services as hereinafter described, which shall include
customary azchitectural, structural, mechanical, and electrical engineering services. These
services, when performed in accordance with acceptable engineering and architectural practices,
shall be the limits of the CONSULTANT'S responsibility under this AGREEMENT.
These General Provisions set forth the general requirements for the performance of the
various architectural services for projects required under this AGREEMENT. The
CONSULTANT under each duly executed Work Authorization shall perform the scope of work
required by such Authorization, and, unless requirements to the contrary aze specifically
prescribed therein, shall perform the required services in accordance with the following
requirements.
SECTION I -BASIC SERVICES
A. Basic Architectural Services will generally be completed in five (5) phases:
1. Schematic design phase;
2. Design development phase;
3. Contract Document phase;
4. Bidding phase; and
5. Construction phase.
The general types of services to be performed in each phase are described herein.
However, typical services may be changed or deleted as required for each project.
Additional services may be added as mutually agreed upon between OWNER and
CONSULTANT. Such additions, changes, or deletions will be outlined in each Work
Authorization.
B. Schematic Desi na Phase
1. The CONSULTANT shall review the program furnished by the OWNER to
ascertain the requirements of the Project and shall arrive at a mutuat understanding
of such requirements with the OWNER.
2. The CONSULTANT shall provide a preliminary evaluation of the OWNER's
program, schedule and construction budget requirements, each in terms of the
other, subject to the limitations set forth in Exhibit F, paragraph II.A.
Page D-1
Match 8, 2000
3. The CONSUZTANT shall review with the OWNER alternative approaches to
design and construction of the Project.
4. Based on the mutually agreed upon program, schedule and construction budget
requirements, the CONSULTANT shall prepare, for approval by the OWNER,
Schematic Design Documents consisting of drawings and other documents
illustrating the scale and relationship of Project components.
5. The CONSULTANT shall submit to the OWNER a preliminary estimate of
Construction Cost based on current area, volume or other unit costs.
C. Design Deyelooment Phase
1. Based on the approved Schematic Design Documents and any adjustments
authorized by the OWNER in the program, schedule or construction budget, the
CONSULTANT shall prepare, for approval by the OWNER, Design Development
Documents consisting of drawings acid other documents to fix and describe the size
and character of the Project as to architectural, structural, mechanical and electrical
systems, materials and such other elements as may be appropriate.
2. The CONSULTANT shall advise the OWNER of any adjustments to the
preliminary estimate of Construction Cost.
D. Construction Documents Phase
1. Based on the approved Design Development Documents and any further
adjustments in the scope or quality of the Project or in the construction budget
authorized by the OWNER, the CONSULTANT shall prepare, for approval by
the OWNER, Construction Documents consisting of Drawings and Specifications
setting forth in detail the requirements for the construction of the Project.
2. The CONSULTANT shall assist the OWNER in the preparation of the necessary
bidding information, bidding forms, the Conditions of the Contract, and the form
of AGREEMENT between the OWNER and the Contractor.
3. The CONSULTANT shall advise the OWNER of any adjustments to previous
preliminazy estimates of Construction Cost indicated by changes in requirements or
general market conditions.
4. The CONSULTANT shall assist the OWNER in connection with the OWNER's
responsibility for filing documents required for the approval of governmental
authorities having jurisdiction over the Project.
E. Biddin Phase
Page D-2
March 8, 2000
After authorization to proceed with the Bidding Phase, CONSULTANT shall:
1. Assist the O WNER in advertising for and obtaining bids for each separate prime
contract for construction, materials, equipment and services; and, where
applicable, maintain a record of prospective bidders to whom Bidding Documents
have been issued, attend pre-bid conferences and receive and process deposits for
Bidding Documents.
2. Issue addenda as appropriate to interpret, clarify or expand the Bidding
Documents.
3. Consult with and advise OWNER as to the acceptability of subcontractors,
suppliers and other persons and organizations proposed by the prime contractor(s)
(herein called "Contractor(s)") for those portions of the work as to which such
acceptability is required by the Biddutg Documents.
4. Consult with OWNER concerning and determine the acceptability of substitute
materials and equipment proposed by Contractor(s) when substitution prior to the
awaztl of contracts is allowed by the Bidding Documents.
5. Attend the bid opening, prepaze bid tabulation sheets and assist OWNER in
evaluating bids or proposals and in assembling and awazding contracts for
construction, materials, equipment and services.
6. Furnish sets of Bidding Documents to contractor bidding and plan offices (Dodge,
AGC, etc.) during the Bidding Phase. The number of documents and their
distribution will be specified in the Work Authorization(s).
F. Construction Phase
1. The CONSULTANT'S responsibility to provide Basic Services for the
Construction Phase under this AGREEMENT commences with the awazd of the
Contract for Construction and terminates at the earlier of the issuance to the Owner
of the final Certificate for Payment or 60 days after the date of Substantial
Completion of the Work, but may be extended under the terms of Section II
"Special Services".
2. The CONSULTANT shall provide administration of the Contract for construction
as set forth below, unless otherwise provided in this AGREEMENT.
3. CONSULTANT shall attend preconstruction conference.
4. Visits to Site and Observation of Construction: In connection with observations of
the work of Contractor(s) while it is in progress:
Page D-3
Mardi 8, 2000
a) CONSULTANT shall make visits to the site at intervals appropriate to the
vazious stages of conslruction as CONSULTANT deems necessary in order
to observe as an experienced and qualified design professional the progress.
and quality of the various aspects of Contractor{s)' work. Based on
information obtained during such visits and on such observations,
CONSULTANT shall endeavor to determine in general if such work is
proceeding in accordance with the Contract Documents and
CONSULTANT shall keep OWNER informed of the progress of the
work.
b) If OWNER requests more extensive site representation than is described in
F.4(a) above, CONSULTANT will provide a Resident Project
Representative(s) as a Special Service.
c) CONSULTANT shall not, during such visits or as a result of such
observations of Contractor(s)' work in progress, supervise, direct or have
control over Contractor(s)' work nor shall CONSULTANT have authority
over or responsibility for the means, methods, techniques, sequences or
procedures of construction selected by Contractor(s), for safety precautions
and programs incident to the work of Contractor(s) or for any failure of
Contractor(s) to comply with laws, rules, regulations, ordinances, codes or
orders applicable to Contractor(s) furnishing and performing their work.
Accordingly, CONSULTANT can neither guarantee the performance of the
construction contracts. by Contractor(s) nor assume responsibility for
Contractor(s)' failure to furnish and perform their work in accordance with
the Contract Documents.
5. Defective Work: During such visits and on the basis of such observations,
CONSULTANT may disapprove of or reject Contractor(s)' work while it is in
progress if CONSULTANT believes that such work will not produce a completed
Project that conforms generally to the Contract Documents or that it will prejudice
the integrity of the design concept of the Project as reflected in the Contract
Documents.
6. Interpretations and Clarifications: CONSULTAi'VT shall issue necessary
interpretations and clarifications of the Contract Documents and in connection
therewith prepaze work directive changes and change orders as required.
7. Shop Drawings: CONSULTANT shall review and approve (or take other
appropriate action in respect oft Shop Drawings (as that term is defined in the
aforesaid Sta<~dazd General Conditions), samples and other data which
Conhactor(s) are required to submit, but only for conformance with the design
concept of the Project and compliance with the information given in the Contract
Documents. Such reviews and approvals or other action shall not extend to means,
Page D-4
March 8, 2000
methods, techniques, sequences or procedures of construction or to safety
precautions and programs incident thereto.
8. Substitutes: CONSULTANT shall evaluate- and determine the acceptability of
substitute materials and equipment proposed by Contractor(s), but subject to the
provision of Section II, pazagraph A.37.
9. Inspections and Tests: CONSULTANT shall have authority, as OV~'NER's
representative, to require special inspection or testing of the .work, and shall
receive and review all certificates of inspections, testings and approvals required by
laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but
only to determine generally that their content complies with the requirements of,
and the results certified indicate compliance with, the Contract Documents).
10. Disputes: CONSULTANT shall act as initial interpreter of the requirements of the
Contract Documents and judge of the acceptability of the work thereunder and
make decisions on all claims relating to the acceptability of the work or the
interpretation of the requirements of the Contract Documents pertaining to the
execution and progress of the work.
11. Applications for Payment: Based on CONSULTANT'S on-site observations as an
experienced and qualified design professional, on information provided by the
Resident Project Representative and on review of applications for payment and the
accompanying data and schedules:
a) CONSULTANT shall determine the amounts owing to Contractor(s) and
recommend in writing payments to Contractor(s) in such amounts. Such
recommendations of payment will constitute a representation to O WNER,
based on such observations and review, that the work has progressed to the
point indicated, and that, to the best of CONSULTANT'S knowledge,
information and belief, the quality of such work is generally in accordance
with the Contract Documents (subject to an evaluation of such work as a
functioning whole prior to or upon Substantial Completion, to the results of
any subsequent tests called for in the Contract Documents and to any other
qualifications stated in the recommendation). In the case of unit price
work, CONSULTANT'S recommendations of payment will include final
determinations of quantities and classifications of such work (subject to any
subsequent adjustments allowed by the Contract Documents).
b) By recommending any payment, CONSULTANT will not thereby be
deemed to have represented that exhaustive, continuous or detailed reviews
or examinations have been made by OWNER to check the quality or
quantity of Contractor(s)'s work as it is furnished and performed beyond
the responsibilities specifically assigned to CONSULTAi~TT in this
AGREEMENT and the Contract Documents. CONSULTANT'S review of
Page D-5
March 8, 2000
Contractor(s)' work for the purposes of recommending payments will not
impose on CONSULTANT responsibility to supervise, direct or control
such work or for the means, methods, techniques, sequences, or procedures
of construction or safety precautions or programs incident thereto or
Contractor(s) compliance with laws, rules, regulations, ordinances, codes
or orders applicable to their furnishing and performing the work. It will
also not impose responsibility on CONSULTANT to make any examination
to ascertain how or for what purposes any Contractor has used the moneys
paid on account of the Contract Price, or to determine that title to any of
the work, materials or equipment has passed to OWNER free and clear of
any lien, claims, security interests or encumbrances, or that there may not
be other matters at issue between OWNER and Contractor that might affect
the amount that should be paid.
12. Contractor(s)' Completion Documents: CONSULTANT shall receive and review
maintenance and operating instructions, schedules, guazantees, bonds and
certificates of inspection, tests and approvals which aze to be assembled by
Contractor(s) in accordance with the Contract Documents (but such review will
only be to determine that their content complies with the requirements of, and in
the case of certificates of inspection, tests and approvals the results certified
indicate compliance with, the Contract Documents); and shall transmit them to
OWNER with written comments.
13. Inspections: CONSULTANT shall conduct an inspection to determine if the work
is substantially complete and a fmal inspection to determine if the completed work
is acceptable so that CONSULTANT may recommend, in writing, fmal payment
to Contractor(s) and may give written notice to O WNER and the Contractor{s) that
the work is acceptable (subject to any conditions therein expressed), but any such
recommendation and notice will be subject to the limitations expressed in paragraph
F.ll.b.
14. Limitation of Responsibilities: CONSULTANT shall not be responsible for the act
or omissions of any Contractor, or of any subcontractor or supplier, or any of the
Contractor(s)' or subcontractor's or supplier's agents or employees or any other
persons (except CONSULTANT's own employees and agents) at the site or
otherwise furnishing or performing any of the Contractor(s)' work; however,
nothing contained in paragraphs F.1 through F.13 inclusive, shall be construed to
release CONSULTANT from liability for failure to properly perform duties and
responsibilities assumed by CONSULTANT in the Contract Documents.
SECTION II -SPECIAL SERVICES
A. Services Requiring ,Authorization in Advance
Page D-6
March 8, 2000
If authorized in writing by OWNER, CONSULTANT shall accomplish such speciai
services of the following types which are not considered normal or customary Basic
Services except where specifically provided for otherwise in the Work Authorizations. At
OWNER'S option, services may be provided by the OWNER through duect contracts
with other professionals or may be provided by the CONSULTANT. When the
CONSULTANT is requested to provide special services, such services may be provided
by the CONSULTANT'S own forces or through subcontracts with other professionals.
However, contracts with other professionals for special services must have the approval of
the OWNER before the work is initiated, however CONSULTANT shall remain
responsible for work of subconsultants. Special services will be paid for by OWNER in
addition to the compensation for Basic Services described herein.
1. Prepazation of preapplications and/or applications and supporting documents for
governmental grants, loans or advances in connection with the Project; preparation
or review of environmental assessments and impact statements; review and
evaluation of the effect on the design requirements of the project of any such
statements and documents prepazed by others; and assistance in obtaining approvals
of authorities having jurisdiction over the anticipated environmental impact of the
Project.
2. Services to make measured drawings of or to investigate existing conditions or
facilities, or to verify the accuracy of drawings or other information furnished by
OV4'NER; commonly referred to as A/E survey.
3. Services resulting from significant changes in the general scope, extent or character
of the Project or its design including, but not limited to, changes in size,
complexity, OWNER'S schedule, character of construction or method of
fmancing; and revising previously accepted studies, reports, design documents or
Contract Documents when such revisions are requuedby changes in laws, rules,
regulations, ordinances, codes or orders enacted subsequent to the preparation of
such studies, reports or documents, or are due to causes beyond CONSULTANT'S
control.
4. Providing renderings or models for OWNER'S use..
5. Preparing documents for alternate, separate or sequential bids requested by
OWNER after receipt of original. bids and for Contractor(s)' work which is not
executed or documents for out-of-sequence work.
6. Investigations involving detailed consideration of operations, maintenance and
overhead expenses; providing Value Engineering during the course of design; the
preparation of feasibility studies, cash flow and economic evaluations, rate
schedules and appraisals; assistance in obtaining financing for the Project;
evaluating processes available for licensing and assisting OWNER in obtaining
process licensing; detailed quantity surveys of material, equipment and labor, and
Page D-7
March 8, 2000
audits for inventories required in connection with construction performed for
OWNER.
7. Services resulting from the awazd of more separate prime contracts for
construction, materials, equipment or services for the Project than are contemplated
by an approved Work Authorization, and services resulting fmm the arranging. for
performance by persons other than the principal prime contractors of services for
the OWNER and administering OWNER'S contracts for such services.
Providutg any type of property surveys or related engineering services needed for
the transfer of interests in real property and field surveys for design purposes and
engineering surveys and staking to enable Contractor(s) to proceed with their work,
and providing land surveys and other special field surveys.
9. Assistance in connection with bid protests, re-bidding or renegotiating contracts for
construction, materials, equipment or services.
10. Services during out-of-town travel required of CONSULTANT other than visits to
the site as required by Section I.
11. Preparing to serve to serving as a consultant or witness for OWNER in any
litigation, public hearing or other legal or administrative proceeding involving the
Project (except as agreed to under Basic Services).
12. Soils and Material Investigations including test borings, laboratory testing of soils
and materials, related analyses and recommendations.
13. Quality Assurance testing during construction.
14. Furnishing services of a Resident Project Representative to assist CONSULTANT
in observing performance of the work of contractor(s).
15. Preparation of Disadvantaged Business Programs.
16. Cost accounting services, grant administration, and grant closeout.
17. Reproduction of additional copies of reports, contract documents and specifications
above the specified number furnished in Basic Services described in each Work
Authorization.
18. Providing analyses of the OWNER's needs and programming the requirements of
the Project.
Page D-8
March 8, 2000
19. Providing financial feasibility or other special studies.
20. Providing planning surveys, site evaluations or comparative studies of prospective
sites.
21. Providing special surveys, environmentai studies and submissions required for
approvals of governmental authorities or others having jurisdiction over the
Project.
22. Providing services relative to future facilities, systems and equipment.
23. Providing services to verify the accuracy of drawings or other information
furnished by the OWNER.
24. Providing coordination of construction performed by separate contractors or by the
OW1YEit's own forces and coordination of services required in connection with
construction performed and equipment supplied by the OWNER.
25. Providing services in connection with the work of a construction manager or
separate consultants retained by the OWNER.
26. Providing detailed estimates of Construction Cost.
27. Providing detailed quantity surveys or inventories of material, equipment and
labor.
28. Providing analyses of owning and operating costs.
29. Providing interior design and other similar services required for or in connection
with the selection, procurement or installation of furniture, furnishings and related
equipment.
30. Providing services for planning tenant or rental spaces.
31. Making investigations, inventories of materials or equipment, or valuations and
detailed appraisals of existing facilities.
32. Preparing a set of reproducible record drawings showing significant changes in the
Work made during construction based on marked-up prints, drawings and other
data furnished by the Contractor to the CONSULTANT'.
33. Providing assistance in the utilizatibn of equipment or systems such as testing,
adjusting and balancing, preparation of operation and maintenance manuals,
training personnel for operation and maintenance, and consultation during
operation.
Page D-9
March 8, 2000
34. Providing services of consultants for other than azchitectural, structural,
mechatuoal and electrical engineering portions of the Project provided as a part of
Basic Services.
35. Providing any other services not otherwise included in this AGREEMENT or not
customarily furnished in accordance with generally accepted azchitectural practice.
36. Services in connection with work directive changes and change orders to reflect
changes requested by OWNER if the resulting change in compensation for Basic
Services is not commensurate with the additional services rendered.
37. Services in making revisions to Drawings and Specifications occasioned by the
acceptance or substitutions proposed by Contractor(s); and services after the award
of each contract in evaluating and determining the acceptability of an unreasonable
or excessive number of substitutions proposed by Contractor.
38. Services resulting from significant delays, changes or price increases occurring as a
direct or indirect result of material, equipment or energy shortages.
39: Additional or extended services during construction made necessary by (1) work
damaged by fire or other cause during construction, (2) a significant amount of
defective or negligent work of any Contractor, (3) acceleration of the progress
schedule involving services beyond normal working hours, and (4) default by any
Contractor.
40. Services in connection with any partial utilization of any part of the Project by
OWNER prior to Substantial Completion.
41. Evaluating an unreasonable or extensive number of claims submitted by
Contractor(s) or others in connection with the work.
42. Services after issuance to the O WNER of the final certificate for payment or in the
absence of such certificate, more than 60 days after the date of Substantial
Completion of the Work.
SECTION III -MISCELLANEOUS PRO VISIONS
Exhibit "F", Payments and Miscellaneous Provisions, specifies requirements for
payments to CONSULTANT, OWNER's responsibilities, other miscellaneous and
FAA mandatory provisions.
Pala D•to
March 8, 2000
E%HIBIT E
DUTIES RESPONSIBILITIES AND LIMITATIONS OF AUTIiOR1TY
OF RESIDENT PROTECT REPRESENTATIVE
This is an exhibit attached to and made a pazt of the AGREEMENT between the OWNER
and the CONSULTANT for Professional Consulting Services. For elements of the PR07ECT
described in the referenced AGREEMENT, the CONSULTANT shall perform Resident Project
Representative services in accordance with the following:
A. General: Resident Project Representative (RPR) will be the CONSULTANT'S agent at
the site, will act as directed by and under the supervision of CONSULTANT, and will
confer with CONSULTANT regarding RPR actions. RPR's dealings in matters
pertaining to the onsite work shall in general be only with the CONSULTANT and
Contractor, and dealings with subcontractors shall only be through or with the full
knowledge of Contractor. Written communication with OWNER will be only through or
as directed by CONSULTANT.
B. Duties and Responsibilities of RPR:
1. Schedules: Review the progress schedule, schedule of shop drawing submissions,
and schedule of values prepazed by Contractor and consult with the
CONSULTANT concerning acceptability.
2. Conferences and Meetines: Attend meetings with Contractor such as
preconstruction conferences, progress meetings and other conferences as required
in consultation with CONSULTANT and notify those expected to attend in
advagce. Prepare and circulate copies of minutes thereof.
3. Liaison:
a. Serve as the CONSULTANT'S liaison with Contractor, working
principally through Contractor's superintendent and assist him in
understanding the intent of the contract documents. Assist the
CONSULTANT in serving as the OWNER'S liaison with the Contractor
when the Contractor's operations affect the OWNER'S onsite operations.
b. As requested by the CONSULTANT, assist in obtaining from the
OWNER additional details or information, when required at the job site for
proper execution of the work.
4. Shop Drawings and Samples:
a. Record date of receipt of shop drawings and samples, receive samples
Page Ul
March 8, 2000
which are furnished at the site by Contractor, and notify the
CONSULTANT of their availability for examination.
b. Advise the CONSULTANT and Contractor or its superintendent
immediately of the commencement of any work requiring a shop drawing
or sample submission if the submission has not been approved by the
CONSULTANT.
5. Review of Work Re~'ection of Defective Work Inspection and Tests:
a. Conduct onsite observations of the work in progress to assist
CONSULTANT in determining if the work is proceeding in accordance
with the contract documents and that completed work will conform to the
contract documents.
b. Report to the CONSULTANT whenever RYR believes that any work is
unsatisfactory, faulty, or defective or does not conform to the contract
documents or does not meet the requirements of any inspections, tests, or
approval required to be made or has been damaged prior to final payment,
and advise the CONSULTANT when he believes work should be
corrected or rejected or should be uncovered far observation or requires
special testing, inspection, or approval.
c. Verify that. tests, equipment, and systems startups and operating and
maintenance training are conducted as required by the contract documents
and in presence of the appropriate personnel, and that Contractor maintains
adequate records thereof; observe, record, and report to the
CONSULTANT appropriate details relative to test procedures and startups.
d. Accompany visiting inspectors representing public or other agencies having
jurisdiction over the PROJECT, record the results of these inspections, and
report to CONSULTANT.
6. Interpretation of Contract Documents: Transmit to Contractor, CONSULTANT'S
clarifications and interpretations of the contract documents.
7. Modifications: Consider and evaluate Contractor's suggestions for modifications in
drawings or specifications and report them with RPR's recommendations to
CONSULTANT. Transmit to Contractor decisions as issued by CONSULTANT.
8. Records:
a. Maintain at the job site orderly. files for correspondence, reports of job
conferences, shop drawings and samples submissions, reproductions of
original contract documents including all addenda, change orders, field
rage E-2
March 8, 20D0
orders, additional drawings issued subsequent to the execution of the
4rontract, CONSULTANT'S clarifications and interpretations of the wntract
documents, progress reports and other project related documents.
b. Keep a diary or log book, recording hours on the job site, weather
condiflons, data relative to Contractor's questions or extras or deductions,
quantities of materials installed on the PROJECT, list of visiting officials
and representatives of manufacturers, fabricators, suppliers, and
distributors, daily activities, decisions, observations in general and specific
observations in more detail as in the case of the observing test procedures.
Send copies to the CONSULTANT.
c. Record names, addresses, and telephone numbers of all contractors,
subcontractors, and major suppliers of materials and equipment.
Reports:
a. Furnish to CONSULTANT, OWNER, and the Federal Aviation
Administration periodic reports as required of the progress of the work and
Contractor's compliance with the approved progress schedule and schedule
of shop drawing submissions.
Consult with the CONSULTANT in advance of scheduled major tests,
inspections, or start of important phases of the work.
c. Report immediately to the CONSULTANT upon the occurrence of any
accident.
d. Review and certify Contractor's payroll submittals for compliance with
Federal law pertaining to classification and wage rates.
10. 1'~ment Requests: Review applications for payment with Contractor for
compliance with the established procedure for their submission and forward them
with recommendations to the CONSULTANT, noting particulazly their relation to
the schedule of values, work completed, and material and equipment delivered at
the site but not incorporated in the work.
11. Certificates Maintenance and Operation Manuals: During the course of the work,
verify that certificates, maintenance and operation manuals and other data required
to be assembled and furnished by Contractor are applicable to the items actually
installed; and deliver this material to the CONSULTANT for his review and
forwarding to OWNER prior to fmal acceptance of the work.
12. Completion:
Page E-3
March 8, 2000
a. Before the CONSULTANT issues a Certificate of Substantial Completion,
submit to Contractor a list of observed items requiring completion or
correction.
b. Conduct final inspection in the company of CONSULTAN'T', OWNER,
and Contractor and prepaze a final list of items to be completed or
corrected.
c. Verify that all items on final list have been completed or corrected and
make recommendations to the CONSULTANT concerning acceptance.
C. Limitations of Resident Pro~,ect Representative's Authority:
Except upon written instructions of the CONSULTANT, RPR:
1. Shall not authorize any deviation from the contract documents or approve any
substitute materials or equipment.
2. Shall not exceed limitations of the CONSULTANT'S authority as set forth in the
contract documents.
3. Shall not undertake any of the responsibilities of Contractor, subcontractors,. or
Contractor's superintendent, or expedite the work.
4. Shall not advise on or issue directions relafive to any aspect of the means, methods,
techniques, sequences, or procedures of construction unless such is specifically
called for in the contract documents.
5. Shall not issue directions as to safety programs in connection with the work.
6. Shall not accept Shop Drawing or sample submittals from anyone other than
Contractor.
7. Shall not authorize the OWNER to occupy or utilize the PROJECT in whole or in
part, without the approval of CONSULTANT.
8. Shall not participate in specialized field or laboratory tests, or inspections
conducted by others except as specifically authorized by CONSULTANT.
Paga E-4
March 8, 2000
EDIT F
PAYIVIENTS AND MISCELLANEOUS PROVISIONS.
This is an exhibit attached to and made a part of the AGREEMENT between the
OWNER and the CONSULTANT for professional consulting services.
SECTION I- PAY141ENTS TO THE CONSULTANT
The OWNER agrees to compensate the CONSULTANT for services performed in
accordance with one of the following methods as hereinafter set forth. It is further agreed that
such compensation includes both direct and indirect costs chargeable to the PROJECT under
generally accepted accounting principles.
The method of payment and the amount of payment for specified services shall be detailed
in each Work Authorization. The receipt of an approved Work Authorization will constitute the
CONSULTANT'S Notice-to-Proceed.
Unless otherwise approved in writing, the CONSULTANT is not to undertake any work
prior to the receipt of an approved Work Authorization executed by the OWNER.
Cost Plus Fixed Fee
Under this method of payment, the CONSULTANT'S compensation will be equal to
direct hourly cost times a factor to cover overhead plus direct non-salary expense and a fixed fee
to cover profit. The cost may be more or less than estimated, but the fixed fee will neither
increase nor decrease, unless there is a change in the scope, complexity, or duration of the work.
In that event, the fixed fee would be subject to re-negotiation. Should the total cost be more than
the estimated budget in an approved Work Authorization, a supplemental Work Authorization
covering the additional costs of the particular task in question will be prepared by the
CONSULTANT acrd submitted to the OWNER for review and approval.
2. Hourlv Fee Schedule and Subconsultants
Under this method of payment, the CONSULTANT'S compensation will be based on
actual hours worked, by discipline, times the then current fee schedule, plus direct non-salary
expenses, including the direct costs of subconsultants plus a lump sum administrative fee. The
hourly fee schedule will only be utilized for specific minor items of work performed as
special services.
Lump Sum
For work that can be defined and delineated in advance, payment to the CONSULTANT
will be made on the basis of a lump sum. The agreed lump sum shall represent full payment for
all payroll, overhead, profit, and other direct non-salary expenses as hereinafter described. The
Page F-1
March 8, 2000
4
lump sum will- not increase nor decrease unless there is a change in the scope, complexity, or
duration of the work. In that event, the lump sum would be subject to re-negotiation, and
CONSULTANT will prepare and submit a supplemental Work Authorization for OWNER
approval.
4. General
Payments to the CONSULTANT on account of the above fees are payable upon receipt
and are past due thirty (30) days after the date of invoices. Amounts not paid within 30 days of
invoice date are delinquent and OWNER agrees to pay a late payment fee in the amount of 1
per month or the maximum late payment fee permitted by applicable law (whichever is less) on
any unpaid amount for each month, or fraction thereof, that such payment is delinquent. Invoices
shall be submitted periodically for the amount of work carried out in that period. The OWNER
shall not retain any amounts due from the CONSULTANT'S invoices, nor withhold said invoices
pending FAA and/or other agency approval.
5. The following defmitions will apply to the payments for services.
a. Salary Cost -For purposes of this AGREEMENT, direct salary cost is defined as
the current actual cost of salaries of personnel for the time directly chargeable to
the FROJECT.
b. Overhead -For the purpose of this AGREEMENT, overhead shall be as described
in Chapter 4 of FAA Advisory Circular 150/5100-14C as amended.- For billing
under the cost plus fixed fee method of payment, overhead as defined herein shall
be drect salary cost times the current overhead rate of the CONSULTANT when
the Work Authorization is signed.
c. Direct Non-salar~Expenses -These generally include items of expense duectly
chazgeable to the PROJECT and substantiated by appropriate documentation.
Typical items may include the cost of subconsultants, living and traveling expenses
of employees, communications expense, postage, reproduction, computer time,
identifiable supplies and other items that can be identified with the PROJECT.
SECTION II -MISCELLANEOUS PROVISIONS
A. Estimates:
1. Since the CONSULTANT has no control over the cost of labor and materials or
over competitive bidding and market conditions, the estimates of construction cost
provided for herein are to be made on the basis of his experience and
qualifications, but the CONSULTANT does not guazantee the accuracy of such
estimates as compared to the Contractor's bids or the PROJECT construction cost.
B. Extra Work:
Page F-2
March 8, 2000
1. It is mutually understood and agreed that the OWNER will compensate the
CONSULTANT for services resulting from significant changes in general scope of
the PROJECT or its design, but not necessarily limited to, changes in size,
complexity, project schedules, character of construction, revisions to previously
accepted studies, reports, design documents for contract documents and for
prepu~ation of documents for separate bids, when such revisions are due to causes
beyond the CONSULTANT's control and when requested and authorized by the
OWNER. Compensation for such extra work when authorized by the OWNER
shall be established in each Work Authorizafion. CONSULTANT shall promptly
notify OWNER in writing of all extra work or cost variations on the PROJECT
prior to undertaking said work.
C. Reuse of Documents:
1. All documents including drawings and specifications prepared by the
CONSULTANT pursuant to this AGREEMENT aze instruments of service with
respect to the PROJECT. They aze not intended or represented to be suitable for
reuse by OWNER yr others on extensions of the PROJECT or on any other
PROJECT. Any reuse without written verification will be at OWNII2's sole risk
and with no liability or legal exposure to CONSULTANT. Any such verification
or adaptation will entitle CONSULTANT to further compensation at rates to be
agreed upon by OWNER and CONSULTANT. Notwithstanding these provisions
the OWNER shall be provided upon request a reproducible copy of any drawing
produced under this AGREEMENT at the cost of reproduction, and will be
permitted full use of such documents subject to the limitations set forth herein.
D. Responsibility of the CONSULTANT:
1. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion, and the coordination of all designs, drawings,
specifications, reports, and other services furnished by the CONSULTANT under
this AGREEMENT.
2. Approval by the OWNER and other agencies of drawings, designs, specifications,
reports, and incidental engineering work or materials furnished hereunder shall not
in any way relieve the CONSULTANT of his responsibility for the technical
adequacy of his work except as to matters involving peculiar conditions or uses of
the property known to the OWNER or other agencies but not to the
CONSULTANT.
3. The CONSULTANT shall not be responsible for any time delays in the PROJECT
caused by the loss or destruction of any portion of the PROJECT including, but not
limited to, fue, theft, smoke, storm, vandalism, sudden or accidental damage from
irregularities in electrical current, or any other circumstance beyond the
Page F-3
March 8, 2000
' CONSU'LTANT's control.
E. Responsibilit~of OWNER:
As a part to this AGREEMENT, the OWNER shall:
1. Make available for the CONSULTANT'S use all record drawings, maps,
information as to unusual conditions or practices affecting the CONSULTANT'S
services, soil data, etc., that aze readily available to the OWNER.
2. Designate a person to act with authority on the OWNER'S behalf and respond in a
timely manner to submissions by the CONSULTANT providing approvals and
authorizations as appropriate so that work may continue at a normal pace.
3. Pay all costs associated with special services authorized by the OWNER and all
costs associated with obtaining bids from Contractors, including but not limited to
cost of printing, postage and public notice of advertisement.
4. Furnish such accounting, insurance and legal counseling services as OWNER may
require for this PROJECT. Obtain advice of an attorney, insurance counselor or
other consultants as OWNER deems appropriate for examination of the Contract
Documents prepared by CONSULTANT.
5. Pay all costs incidental to compliance with requirements of these paragraphs 1
through 4.
F. Termination:
1. This AGREEMENT may be terminated in whole or in part in writing by either
party in the event of substantial failure by the other party to fulfill its obligations
under this AGREEMENT through no fault of the terminating party provided that
no such termination may be effected unless the other party is given:
a. Not less than 10 calendar days written notice of intent to terminate; and,
b. An opportunity for consultation with the terminating pazty prior to
terminafion.
2. This AGREEMENT may be terminated in whole or in part in writing by either
pazty without cause on sixty (60) days written notice.
3. Upon receipt of a ternnation notice, the CONSULTANT shall promptly
discontinue all services affected (unless the notice directs otherwise) and deliver or
otherwise make available to the OWNER all data, drawings, specifications,
reports, estimates, summaries, and such other information and materials as may
Page F-4
March 8, 2000
` ~ r have been accumulated'oy the CONSULTANT in performing this AGREIIVIENT,
whether completed or in process.
4. If this AGREEMENT is terminated by either party, the CONSULTANT shall be
paid for services rendered pursuant to this AGREEMENT. If termination of the
AGREEMENT occurs at the conclusion of one phase and prior to authorization of
the OWNER to begin the next phase, payment by the OWNER of the completed
phase shall be considered full compensation due the CONSULTANT.
G. Audit: Access to Records
1. The CONSULTANT shall maintain books, records, documents, and other
evidence directly pertinent to the work under this AGREEMENT in accordance
with generally accepted accounting principles and practices. The OWNER, the
Federal Aviation Administration, the Comptroller General of the United States or
any of their duly appointed representatives shall have access to any books,
documents, papers, records, and other evidence for the purpose of examination,
audit, excerpts, and transcriptions.
2. Records described above shall be maintained and made available during the
performance under this AGREEMENT and for a period of three years after the
OWNER makes fmal payment and all other pending matters aze closed.
H. Headines
1. The headings of the Exhibits, Sections, Schedules, and Attachments as contained in
this AGREEMENT are for the purpose of convenience only and shall not be
deemed to expand, limit or change the provisions in such Exhibits, Sections,
Schedules, and Attachments.
I. Assi ng ment
1. CONSULTANT acknowledges that its services are unique and personal and its
rights under this AGREEMENT may not be assigned or its duties or obligations
delegated without the express written consent of OWNER.
SECTION III -MANDATORY FAA PROVISIONS (AC 150/5100-14C APPENDIX 1):
Title VI Assurances
During the performance of this contract, the CONSULTANT, for itself, its assignees, and
successors in interest (hereinafter referred to as the "CONTRACTOR") agrees as follows:
Page F-5
MarcU S, 2000
" ` ' 1. Compliance with Regulations: The CONTRACTOR shall comply with the
Regulations relative to nondiscrimination in federally assisted programs of the
Department of Transportation (hereinafter "DOT") Title 49, Code of Federal
Regulations, Part 21, as they may be amended from time to time, (hereinafter
referred to as the Regulations), which aze herein incorporated by reference and
made a part of this contract.
Nondiscrimination: The CONTRACTOR, with regazd to the work performed by
it during the contract, shall not discriminate on the grounds of race, color, national
origin or sex in the selection and retention of subcontractors, including
procurement of materials and of leases of equipment. The CONTRACTOR shall
not participate either duectly or indirectly in the discrimination prohibited by
Section 21.5 of the Regulations, including employment practices when the contract
covers a program set forth in Appendix "B" of the Regulations.
Solicitations for Subcontracts. Including Procurements of Materials and
Eouinment: In all solicitations either by competitive bidding or negotiation made
by the CONTRACTOR for work to be performed under a subcontract, including
procurements of materials or leases of equipment, each potential subcontractor or
supplier shall be notified by the CONTRACTOR of the CONTRACTOR'S
obligations under this contract and the Regulations relative to nondiscrimination on
the grounds of race, color, or national origin.
4. Information and Reports: The CONTRACTOR shall provide all information and
reports required by the Regulations or directives issued pursuant thereto, and shall
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined by the OWNER or the Federal Aviation
Administration to be pertinent to ascertain compliance with such Regulations,
orders, and instructions. Where any information required of a CONTRACTOR is
in the exclusive possession of another who fails or refuses to famish this
information, CONTRACTOR shall so certify to the OWNER or the Federal
Aviation Adnrinistration as appropriate and shall set forth what efforts it has made
to obtain the information.
5. Sanctions for Noncompliance: In the event of the CONTRACTOR'S
noncompliance with the nondiscrimination provisions of this contract, the OWNER
shall impose such contract sanctions as it or the Federal Aviation Administration
may determine to be appropriate, including, but not limited to:
a. Withholding of payments to the CONTRACTOR under the contract until
the CONTRACTOR complies, and/or
Cancellation, termination., or suspension of the contract, in whole or in
pazt.
Page F-6
Mach 8, 2000
~. . _~ ~ 6. Incomoration of Provisions: The CONTRACTOR shall include the provisions of
paragraphs 1 through 5 in every subcontract, including procurements of materials
and leases of equipment, unless exempt by the Regulations or directives issued
pursuant thereto. The CONTRACTOR shall take such action with respect to any
subcontract or procurement as the OWNER or the Federal Aviation Administration
may direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, however, that in the event a CONTRACTOR becomes
involved in, or is threatened with, litigation with a subcontractor or supplier as a
result of such direction, the CONTRACTOR may request the OWNER to enter
into such litigation to protect the interests of the OWNER and in addition, the
CONTRACTOR may request the United States to enter into such litigation to
protect the interests of the United States.
Disadvantaged Business Enterprise (DBE) Assurances
1. Policv: It is the policy of the DOT that disadvantaged business enterprises as
defined in 49 CFR Part 26 shall have the maximum opportunity to participate in
the performance of contracts fmanced in whole or in part with federal funds under
this AGREEMENT. Consequently, the DBE requirements of 49 CFR Part 26
apply to this AGREEMENT.
2. DBE Obli ag tion: The CONTRACTOR agrees to ensure that disadvantaged
business enterprises as defined in 49 CFR Part 26 have the maximum opportunity
to participate in the performance of contracts and subcontracts financed in whole or
in part with federal funds provided under this AGREEMENT. In this regard,
CONTRACTOR shall take all necessary and reasonable steps in accordance with
49 CFR Pazt 26 to ensure that disadvantaged business enterprises have the
maximum opportunity to compete for and perform contracts. CONTRACTOR
shall not discriminate on the basis of race, color, national origin, or sex in the
award and performance ofDOT-assisted contracts. Further, the CONTRACTOR
agrees to comply with all provisions of the O WNER's DBE program as amended
from time to time.
Pxge F-7
Mtvch 8, 2000
h ~',-? ti
E7~TT G
SAMPLE WORK AUTHORIZATION FORM
CITY OF SEBASTIAN (Florida)
Work Authorization for Professional Services
(Project Identification No.)
(Work Authorization No.)
It is agreed to undertake the following work in accordance with the provisions of our Prime
Agreement for Professional Services dated
Description of Assignment:
Basis of Compensation/Period of Services:
Agreed as to scope of services, time schedule, and budget:
For the City of SeUastiau (Florida) For THE LPA GROUP INCORPORATED
Date: Date:
Attachment: Supporting Data for Budget
Page G•1
March 8, 2000
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
Work Authorization No: #9
Project Identification: Engineering and Bidding Services for Phase I of Runway 9-27 Reactivation
IT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entifled PROFESSIONAL SERVICES AGREEMENT dated, APRIL 28, 2000:
Description of Assignment: SEE ATTACHED EXHIBIT "A" entitled Runway 9-27 Obstmc6on Clearing
Proposal and "B" Description of Fees.
Basis of Compensation/Period of Services:
Basis of compensation will be on a lump sum basis in the amount of $26,097, as provided for in the Master
Agreement.
Period of Services, work will commence upon execution of this Work Authorization by the parties, and
completion of the work will take place no later than fourteen (14) consecutive calendar days henceforth.
AGREED as to scope of services, time schedule, & budget this IG~.G day of
~~'Gr-~/ ,2002:
CITY OF SEBASTIAN
A F rida m ipal corporation
i'
By -
errenc ore, City Manager
THE LPA GROUP, INC.
By; ~ '~ ~j.~z~~~~~-
Mohsen Mohammadi, Principal Associate
(Seal)
Atte t: _
.~
Sally A. io; CMC, City Clerk
Approved as to Form and Content for Reliance
by the City of a stias
Rich Stringer, rty Att t y
Staff Approvals:
Airport Manager
Finance Director s eo budget only
General Services Administrator _
THE LPA GROUP INCORPORATED EXH-zgZ-~` A 1 ~a
Transportation Consultants
12000 RESEARCH PARKWAY, SUITE 152 ~ ORLANDO, FL 32826-3287 ~ 407-306-0200 ~ FAX 407-3060460
August 22, 2002
Mr. Jason Milewski
Airport Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Subject: Sebastian Municipal Airport
Runway 09-27 Obstruction Clearing Proposal
Dear Mr. Milewski:
Enclosed please find a fee proposal for engineering services for the proposed Runway
09-27 Obstruction Clearing (Phase 1 of the runway project) at the Airport. If the
enclosed meets with your approval, please forward us a signed agreement and notice to
proceed.
Design Services
Our understanding of the scope includes the following:
~ Provide plans, including the following:
o Cover sheet
o Safety plan and notes
o Obstacle Removal Plans and Cart Path Relocation
o Demolish J&S Aviation and dispose of off-site
o Disassemble Velocity Aircraft and deliver to Owner at a location on the
airport.
o Relocate Golf Cart Path
~ Provide appropriate details for any removals
~ Provide 11" x 17" plans for inclusion in the project manual
~ Provide technical specifications (General Requirements and Technical
Specifications) for the clearing items.
~ Provide cost estimate and bid schedule for inclusion in the contract documents.
~ Asbestos survey and laboratory analysis, and preparation of an ACM removal
plan and specification, if necessary. (To be completed by subconsultant).
Deliverables include the following:
~} 1 review copy to the Airport at 90%
~ 2 bound copies sent to the FAA at 90% review stage
~ 1 set of unbound reproducible documents at bidding stage
ATLANTA ~ BATON ROUGE ~ CHARLESTON ~ CHARLOTTE ~ CHICAGO ~ COLUMBIA ~ GREENSBORO ~ GULFPORT ~ KNOXVILLE MOBILE ^
MYRTLE BEACH ~ ORLANDO ~ RALEIGH ~ RICHMOND ~ SARASOTA ~ TALLAHASSEE ~ TAMPA ~ WEST PALM BEACH
Mr. Jason Milewski, Page 2 E~(~r~il°f A ~ of d
Bidding Services
Bidding Services include general coordination and the following:
~ Prepare for and attend the Pre-Bid Conference;
~ Issue addenda as necessary;
~ Assist the City in opening, tabulating, and evaluating bids; and
LPA assumes the following for bidding services:
~ The City of Sebastian will distribute Bidding and Contract Documents to potential
bidders;
~ The City of Sebastian will prepare the construction contract.
Note that this scope does not include services for construction phase services, and
does not include surveying, mapping, or geotechnical services. All existing information
will be used to develop the plans.
We anticipate this project to be completed quickly, by the end of August 2002. Please
call me at 407-306-0200 with any questions or comments. I look forward to working with
you on this firs phase of the Runway project at the Airport.
Sincerely,
THE LPA GROUP INCORPORATED
«original signed and mailed»
Mark C. Jansen, P.E.
Project Manager
cc: Mohsen Mohammadi, Ph.D., P.E.
File (TA4120011.1d)
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
RWY 09-27 PHASE I -REMOVE OBSTACLES
MANHOUR ESTIMATE
Desian Services
Project Senior Technical
ItemlTask Description Manager Engineer Designer Technician Assistant
Coordination with Ciq 8
Prelim Plans Preparatior 4 14 6
Final Plans Preparatior 4 12
Coordination with FAP 2 2
Coordination with Subconsultant: 6 6 4
Details 2 8 16
Site Visits 6
Specifications 4 4
Preliminary Construction Cost Estimate 2 6
Quality Contro 2
Total: 10 44 34 22 10
THE LPA GROUP INCORPORATED 8!22/2002 Page B-1
Exhibit B
SEBASTIAN MUNICIPAL AIRPORT
RWY 09-27 PHASE I -REMOVE OBSTACLES
MANHOUR ESTIMATE
BIDDING SERVICES
Project Senior Technical
ItemlTask Description Manager Engineer Designer Technician Assistant
Coordination with City
Pre-Bid Meeting
Issue Addende
Bid Opening
Review Bids & Recommend
Total: 32 16
THE LPA GROUP INCORPORATED 8/22!2002 Page B-1