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Home My WebLink About2000 Selection Committee Proceedingscny OF ,SfRASTMN HOME OF PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN, FLORIDA 32958 TELEPHONE: (561) 589-5330 • FAX (561) 589-5570 City of Sebastian Public Meeting Notice A meeting of the Golf Course Renovation Selection Committee will be held on Friday, December 1, 2000 at 3:30 p.m., in the City Manager's Conference Room, located at Sebastian City Hall, 1225 Main Street. The purpose of this meeting is to discuss the RFP's received relating to the Golf Course Renovation Project. Posted: 11/30/00 "An Equal Opportunity Employer" Celebrating Our 75th Anniversary SELECTION COMMITTEE MEETING GOLF COURSE RENOVATION (RFP) DECEMBER 1, 2000 @a 3:30 P.M. -- J j m I-fr�l Ci An- d`� GENERAL SERVICES ADMINISTRATOR AD114. 01V OF THE OFFICE OF THE 0TYMM GER 1225 MAIN STREET - SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 388-8241 FAX (561) 581-0149 E- MAIL= pwagner@cf yofsebastian.org MEMORANDUM DATE: November 20, 2000 TO: Golf Course Renovation Selection Committee (Team Members): Mr. Greg Gardner, Golf Course Director; Mr. James Hill, City Councilman; Mr. Mark Mason, CPA, Finance Director ; Mr. Paul Wagner, General rvices Administrator FROM: I Paul Wagner, General Services Administrator SUBJ: RFP Format, Procedure & General Information - Golf Course Renovation GENERAL. INFORMATION Thank you for accepting the position of Golf Course Renovation Selection Committee Team Member. It is a commitment to considerable time, energy, and work, in order to fulfill the requirements of what is known as Request For Proposal. As team chairman, I will conduct this process in strict compliance with ethical and generally accepted practice. Following these requirements as outlined herein will enhance protection of the City, and Team Members should protest or litigation take place. As such you are required to read all documents pertaining to this RFP. Attached are a full set of RFP documents including responses for your review as I will be back in touch with you to schedule our first public meeting regarding the evaluation process. WHAT IS A REQUEST FOR PROPOSAL (RFP)? A RFP is aformal invitation from an organization to a supplier to submit an offer. The offer is to provide a solution to a problem or a need that the organization has identified. An RFP is a procurement process in which the judgement of the supplier's, qualifications and solution may take precedence over price. WHAT IS AN EVALUATION? The dictionary defines the word "evaluate" as "ascertain amount of, find numerical expression for, appraise, assess". Hence, an evaluation process is the means by which we appraise a proposal. In this case by finding the numerical expression for its relative worth. Why numerical? It's easier to defend. HOW DO I COMPARE PROPOSALS? Most texts emphasize that proposals are not directly compared with each other. They are always compared to requirements. Why? Because in this way, we believe it is easier to defend the process as unbiased. Using this approach, we never say, "we compared the four project plans - that of Company A, B,C, D, - and Company A had more details about the specific task, was more realistic in the schedule and was therefore a lot more convincing". What we say is "we evaluated all companies' plans against our requirements using the evaluation criteria and Company A scored higher because of the information they provided about the tasks and schedule". EVALUATION TEAM The goal of the team is to evaluate proposals, score the proposals, rank the proposals, and submit a recommendation to City Council. Some of the requirements to accomplish this goal are as follows: Team members should refrain from any conversations with each other regarding the proposers/proposals except at regularly scheduled meetings. 2. Team members must attend all meetings. 3. Team members must read all documents pertaining to this project. 4. Team members should recognize the potential of existing individual biases and make a conscious effort to put them aside. If you can't put them aside, you must inform the Team Chairman. 5. Team members may discuss items of interest at scheduled meetings, however, numerical scoring by each team member will not be divulged until called for, and once submitted, may not be changed, thereby insuring that the selection process does not become one of collusion. 6. Florida's Public Record Law allows for confidentiality of proposals for normally ten (10) days from opening and any financial reports of the Proposers are never to be divulged to the public. Team members will conduct themselves accordingly. THE RFP PROCESS IN SUMMARY . The evaluation team is selected. 2. Team establishes compliance to the RFP of each respondent. jr 3. Team evaluates proposals. 4. Team may conduct interviews for the purpose of evaluation and ranking. 5. Team makes recommendation to City Council. 6. Enter into a formal agreement. GOLFMEMO.WPD CITY OF SEBASTIAN - RFP Golf Course Renovation FIRM NAME: RATING DONE BY: LINKS CONSTRUCTION, INC. DATE: 1. COST 50 2. CAPA13RHIES, REFERENCES, PAST RECORD, 25 EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY 25 WITH THE FRZK OVERALL PRESENTATION AND/OR RAPRESSION OF THE FIRM. M- .:._... BVA14OLF.WPD CITY OF SEBASTIAN - RFP Golf Course Renovation EVA►.I UA TION FORI FIRM NAME: L /A)]C 5 99A) 5 Zlk 0C- 7LJ/)/,/ t,� 1 RA NG DONE BY: �4.1ZS� �. 1�'!,4 Sc�,tiJ DATE. FACTORS TO BE RATED, 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH THE FIRM, OVERALL PRESENTATION AND/OR RAPRESSION OF THE FIRM. 50 25 25 J-7,13 rm TOTAL V % / ; CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORINT I ,.IAF FIRM NAME:I : V1 RAnNG DONE BY: � c -V-/\ at, I I - FACTORS TO BERATED• 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH TETE FIRM, OVERALL PRESENTATION AND/OR RVIPRESSION OF THE FIRM. EVALGOLF.WPD DATE: (2-m - D o POINTS TOTAL AVAILABLE AWARD 50 -1 -7, ` -5 25 1 L1 25 2 2 TOTAL ' I r CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NAME: RAnNGr DONE BY: (S a R6. (S fill 04.at - DATE: Z. FACTORS• HE RATED: POINTS• A—VAILABLE, 1 1. COST 50 / 2. CAPABILITIES, REFERENCES, PAST RECORD, 25 / EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY 25 0, OQ WITH TIE FIRM, OVERALL PRESENTATION AND/OR LIPRESSFON OF TIE FIRM. EVALWLF.WPD TOTAL -7� CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NAME: ,LiAlfC� RATING DONE BY: DATE: / L / — 00 FACTORS TO BE RATED: BE RATED: 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH THE MUYL OVERALL PRESENTATION AND/OR RVIPRESSION OF THE FIRM. EVALGOLF.WPD POINTS TOTAL AVAILABLE AWARD 50 Al 7.17 25 25 :,3 TOTAL � b s� /;�i977-X e`��d.� _ 2 -a%3y 3.33 ` ,�r� -= 5_5;7. z _� 955 -- _ _ 5D - .SJ "' x So -T /off ssl� °� �,5 9 7 �� 13��%rusk•' — ,L22�2,/�T�iw CITY OF SEBASTIANT - RFP Golf Course Renovation ]EVALUATION FORM FIRM NAME: A 4. RAnNO DONE BY: A,4trk G. Ii''1 i4S DA) DATE: z hd FACTORS TO BE RATED: 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILTTY WITH THE FIRM, OVERALL PRESENTATION AND/OR RAPRESSION OF THE FIRM. EVALGOLFMM POINTS AVAILABLE 50 25 25 TOTAL S'D 7 -.Ar il-- 23 TOTAL 2� / CITY OF SEBASTIAN - RFP Golf Course Renovation ]EVALUATION FORM FIRM NAME: - G 4 i T illRATING DONE BY: 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBMHY WITH THE FIBRE OVERALL PRESENTATION AND/OR RAPRESSFON OF THE FIRM EVALMLF.wen DATE: l - 0 50 so 25 10 25 12, TOTAL _91- CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NAME: 14 0 OL F 10 RATING DONE BY: kca DATE: lotoC� I. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EMUUENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBIL= WITH THE FIRM, OVERALL PRESENTATION AND/OR IIAPRESSION OF THE FIRM. EVALMUMM -1 1 i0 V W1.4 50 .5-c--, 25 c:> . 25 CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NAME: • t�. ,L�t/e. RATING DONE BY: R0, !i1 "- J72 DATE: % L-/ — G n FACTORS TO BE TEA: POINTS TOTAL AVAII.ABLE AWARD COST 50 SD 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH TEE FIRM, OVERALL PRESENTATION AND/OR EMPRESSION OF THE FIRM. 25 f 25 % D TOTAL -� D ✓ >�2� BVALCOLF.W D j ✓, ,7�C��"// �''%�V/ TO��j�/ �f�7Z=�1i CITY OF SEBAS TLAN - RFP Golf Course Renovation EKALUATION FORM FERM • ! , - J�,�r�1 • A RA=GDONEBY: DATE. •: ►• : f 1. COST 2. CAPAMMES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIALRESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBII.ITY WITH TBE FIRK OVERALL PRESENTATION .AND/OR ]WRESSION OF THE FIRM. EVA=LF.WM 50 25 25 y9.5� 2.s ll�r TOTAL CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM F]RM NAME: C I OSS S �0 RATING DONE BY: DATE: FACTORS TO BE RATED: 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. ;. ANTICIPATED RAPPORT & COMPATIBII TTY WITH TBE FMK OVERALL PRESENTATION AND/OR IMPRESSION OF THE FIRM EVALGOLF.WFD UM -191-19 50 L[ ( . J S 25 i 25 l _ • �__ if' `moi ri CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NAME: G L A 5 5: RATING DONE BY: 6344cm <:�5'-7xv ou � DATE: 14 103 U 3, 9,_ M L COST P TOTAL AVARLA.BLE AWARD 50 2. CAPABILITIES, REFERETTCES, PAST RECORD, 25 / c> EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY 25 / ' b WITH TBE FIRM, OVERALL PRESENTATION AND/OR EMPRESSFON OF THE FIRM. TOTAL 7 �-' EV,LWLF.WPD CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM r-KATING .• r �.1. DATE: FACTORS TO DE RATED: 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH THE FIRM, OVERALL PRESENTATION AND/OR ItvTRESSION OF THE FIRM. �r � POINTS TOTAL AVA U.ARLE AWARD, 50 �/9 5� 25 171-- 25 ?/ 25 f I� TOTAL �3•,J�S� CITY OF SEBASTIAN - RFP Golf Course Renovation FIRM NAb1E: EVALUATION FORM RATING DONE BY: &LAO, A4 S d DATE: 1 jn) FACTORS TO BE RA ED: POINTS TOTAL AVAT_LA-R E AWARD 1. COST 50 ylo, ) / 2. CAPABILITIES, REFERENCES, PAST RECORD, 25 /5-0 EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBIL= 25 7-D WITS THE FIRM, OVERALL PRESENTATION AND/OR MPRESSION OF THE FIRM. TOTAL Q ✓ EVALGOLF.WPD CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NAME: D TPA Go � 1 11—m-66RATING DONE BY: 1 VV-l' L DATE: FACTORS TO BE RATED: POINTS TOTAL L AVAILABLE AWARD 1. COST 50 116,1 _1 2. CAPABILITIES, REFERENCES, PAST RECORD, 25 10 EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY 25 WITH THE FIRM, OVERALL PRESENTATION AND/OR IMPRESSION OF THE FIRM. TOTAL kl 1 , I 1 EVALGOLF.WFD CITY OF SEBASTIAN - RFP Golf Course Renovation EVALU A►.TION I+ ORM FIRM NAME: RATING DONE BY: Q �ylLloitJr�,it DATE: FACTORS C_ • t.. • BE ]RATED: • 11.E TOTAL AWARD 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH TI3E FIRM, OVERALL PRESENTATION AND/OR RPRESSION OF THE FIRM EVA.COLF.WPD 50 '/7 25 cb 25 / c) , <f5c> TOTAL �w e,7. (M V---- CITY OF SEBASTIAN - RFP Golf Course Renovation FIRM NAME: EVALUATION FORM RATING DONE BY: / Ad L DATE: FACTORS TO BE RATED: POINTS TOTAL AV LE AWARD 1. COST S0 �14 J� 2. CAPABILITIES, REFERENCES, PAST RECORD, 25 EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY 25 WITH THE FIRM, OVERALL PRESENTATION AND/OR IMPRESSION OF THE FIRM. TOTAL EVALGOLF.WPD CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION TION FORM Myr � W -kyjI�i RAnNG DONE BY: Aid k 6, 9+55AJ DATE: 12 1 !l) AVAILABLE1 1. COST 50 y `J 9 7 2. CAPABILITIES, REFERENCES, PAST RECORD, 25 �J EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY 25 ZD Vt= TIRE FIRM, OVERALL PRESENTATION AND/OR RPRESSION OF THE FIRM. TOTAL EV,LMLF.WFD CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NANM: 4— �[J� ^ V e(— i lnS� i RATING DONE BY: DATE:(2-O i ` O Q l FACTORS TO BE RAMED: POEM TOTAL BLE♦ ' 1. COST 2. CAPABILMES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 50 Ll 5 � -7 25 z 7S 3. ANTICIPATED RAPPORT & COMPATIBILITY 25 �2 zr WITH THE FIRM, OVERALL PRESENTATION AND/OR IMPRESSION OF THE FIRM. BVALCOLF.WM CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NAME: —,f,/l-:.�-3,i RATING DONE BY: �� els C�s��O� r72- DATE: FACTORS TO BE RATED: MENUS TOTAL AVAILABLE AWARD 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBIL= WTTH THE FIRM, OVERALL PRESENTATION AND/OR IMPRESSION OF TEE FIRM LI,ALMLWD so <7 7 25 ( C' 25 /c>, C -l> (2� TOTAL -7o• 77 Z r CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NAME: —,f,/l-:.�-3,i RATING DONE BY: �� els C�s��O� r72- DATE: FACTORS TO BE RATED: MENUS TOTAL AVAILABLE AWARD 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBIL= WTTH THE FIRM, OVERALL PRESENTATION AND/OR IMPRESSION OF TEE FIRM LI,ALMLWD so <7 7 25 ( C' 25 /c>, C -l> (2� TOTAL -7o• 77 Z CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NAME: .gA-:ga'it/�'YG" 1^1� RATING DONE BY: DATE: FACTORS TO BE RATED: 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH THE FIluvL OVERALL PRESENTATION AND/OR RaRESSION OF THE MvL EVALCsOLF.WPD POINTS AVAILABLE 50 25 Wi TOTAL AWARD TOTAL ✓ CITY OF SEBASTIAN - RFP Golf Course Renovation ]EVALUATION FORM FIRM NAME: RATING DONE BY: DATE: Z1,102) FACTORS TO BE RAVED: POINTS TEA=L AVAILABLE AWARD 1. COST 50 #1714 2. CAPABILITIES, REFERENCES, PAST RECORD, 25 oZ3"' EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY 25 c) WITH THE FIRM, OVERALL PRESENTATION AND/OR RVIPRESSION OF THE FIRM. TOTAL ✓ EVALGOLF.WM CITY OF SEBASTIAN - RFP Golf Course Renovation FIRM NAME: RATING DONE BY: EVALUATION FORM A 1c('a V\ 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH THE FIRM, OVERALL PRESENTATION AND/OR IMPRESSION OF THE MYL 13VALGOLF.WD DATE: 50 25 TOTAL A 3. W ARD Llq _7b 25 2 20 TOTAL r<l _ 7 L r CITY OF SEBASTIAN - RFP Golf Course Renovation FIRM NAME: RATING DONE BY: EVALUATION FORM A 1c('a V\ 1. COST 2. CAPABILITIES, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH THE FIRM, OVERALL PRESENTATION AND/OR IMPRESSION OF THE MYL 13VALGOLF.WD DATE: 50 25 TOTAL A 3. W ARD Llq _7b 25 2 20 TOTAL r<l _ 7 L CITY OF SEBASTIAN - RFP Golf Course Renovation EVAL ATION FORM FLRM NAME: ' RATING DONE BY: a -Gr' 'i?�D•Ja�L_ DATE: X- r bd T_ l t u -M 1 1. COST 2. CAPABIT.T'1'IFS, REFERENCES, PAST RECORD, EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH THE FIRK OVERALL PRESENTATION AND/OR IIdPRESSION OF THE FIRM F-WIIN.111*1r,4�� ,o �Y- 76 25 &U TOTAL �L CITY OF SEBASTIAN - RFP Golf Course Renovation EVALUATION FORM FIRM NAME_ F D yD RATING DONE BY:/14yG �� .ytJL DATE: FACTORS TO BE RATED: POINTS THAI. AVAILABLE AAARD 1. COST 50 yV. 7ri 2. CAPABILITIES, REFERENCES, PAST RECORD, 25 EXPERIENCE, SPECIAL RESOURCES. 3. ANTICIPATED RAPPORT & COMPATIBILITY WITH THE FIRM, OVERALL PRESENTATION AND/OR EPRESSION OF THE FIRM. EVALGOLF.WPD 25 / - C� TOTAL e 5c- . 9G