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HomeMy WebLinkAbout3rd quarter performance 2019City Clerk’s Office Performance 3rd Quarter Fiscal Year 2019 Performance Report April, May, June Legislative Support Matters • City Clerk prepared agenda, attended/recorded six Regular City Council meetings, one public hearing • Completed follow up of approved Council matters – contracts, letters, e-mails, scanned to LF and indexed • Nine resolutions adopted by Council • One ordinance passed on first reading • Eleven proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, City staff and press • One advertisement placed with TCPalm • Coordinated attendance of clergy for Council meeting invocations • Distributed one Code and one LDC supplement • Records Management Program • Responded to 58 public records requests • 117 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor • Twelve boxes of Personnel Files were imported into Laserfiche for permanent and long term records • Transferred and documented five bid records and twenty-one Finance boxes for storage Election Matters • Pre-qualified one candidate to 2019 Election • Accepted one campaign treasurer’s report City Board Matters • Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated • Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded one CRA, one BOA within Council Meetings • Records clerk attended one Council Meeting and one Public Hearing • Records Clerk published all scanned City board packets to City website, Facebook, Laserfiche and also provided to press and Council • Prepared two certificates of appreciation for outgoing board members Cemetery Matters • Certificates of Interment Rights issued for 23 locations for a total of $23,750. • Scanned all cemetery records as sold or amended for permanent retention • Set up cremains lots for Unit 3, Blocks 49 & 50 Personnel/Educational Matters • Records Clerk attended two project management meetings • Records Clerk attended three meetings for the Events Committee • City Clerk and Records Clerk attended CPR & First Aid Training • Records Clerk attended FRMA Conference and received recertification in Records Management • City Clerk and Records Clerk attended a Webinar on Social Media • City Clerk attended Seminar on Negative Attitudes • City Clerk and Records Clerk assisted with retirement party for Tarbell, Nicholas, Curry Community Matters • Responded to or forwarded CITYSEB emails to appropriate departments