HomeMy WebLinkAboutR-20-19 CARES Act Mortgage & Rental AssistanceRESOLUTION NO. R-20-19
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA, ADOPTING A COVID-19
RECOVERY & STIMULUS PLAN, PROVIDING FOR A GRANT
APPLICATION PROCESS FOR MORTGAGE AND RENTAL
ASSISTANCE; PROVIDING THAT THE CITY SHALL BE
REIMBURSED FOR SUCH GRANTS WITH FUNDS FROM THE
CORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY
(CARES) ACT FEDERAL STIMULUS PACKAGE SHARED BY
INDIAN RIVER COUNTY; AUTHORIZING THE CITY
MANAGER TO CAUSE SAID PLAN TO BE PUT INTO EFFECT;
PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR
SCRIVENER'S ERRORS; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE,
WHEREAS, Indian River County is sharing funding allocated by the Comnavirus Aid, Relief
and Economic Security (CARES) Act with the City of Sebastian; and
WHEREAS, Indian River County must pre -approve the spending plans; and
WHEREAS, the City of Sebastian has developed a Plan to process formal applications for
mortgage and rental assistance grants intended to help qualified applicants with payments of
past due mortgage or rental payments resulting from the COVID-19 Pandemic; and;
WHEREAS, the City Council concurs that the Plan will provide temporary assistance to City
of Sebastian residents that are experiencing economic hardships due to the COVID-19
Pandemic;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. The COVID-19 Mortgage and Rental Assistance Grant Application
Plan is hereby approved.
Section 2. The City Manager is authorized to proceed to advertise the Plan and put
it into effect, subject to any minor adjustments following pre -approval by Indian River
County.
Section 3. Sections of this resolution may be renumbered or re -lettered and
corrections of typographical errors which do not affect the intent may be authorized by the
City Manager, or the City Manager's designee, without need of further action of City Council
by filing a corrected copy of same with the City Clerk.
Section 4. CONFLICT. All resolutions or parts of resolutions in conflict herewith
are hereby repealed.
Section 5. EFFECTIVE DATE. This resolution shall take effect October 14,
2020.
The foregoing Resolution was moved for adoption by Councilmember __al I
The motion was seconded by Councilmember McPartlan and, upon being put into a
vote, the vote was as follows:
Mayor Ed Dodd
Vice -Mayor Jim Hill
Councilmember Bob McParrlan
Councilmember Fred Jones
Councilmember Christopher Nunn
aye
aye
aye
The Mayor thereupon declared this Resolution duly passed and adopted on this le day of
October 2020.
ATTEST:
cue Williams, City Clerk
CITY OF SEBASTIAN, FLORIDA
Approved as to form and legality for the
reliance by the City of Sebastian only:
AN0N.MANNY.9==1M= ,� °"
JR.1204795629- „m
Manny Anon Jr., City Attorney
�rsllgN CITY OF SEBASTIAN FLORIDA
•x MORTGAGE AND RENTAL ASSISTANCE GRANT
PROGRAM GUIDE
This Grant Program is offered on a first completed, first served basis to provide temporary mortgage or rental
assistance to eligible applicants whose household has been economically affected by the COVID-19 Pandemic. The
assistance is limited to the actual missed or currently due mortgage or rent payments due after April 1, 2020 and
may not exceed $1,500.00 per month (may include late fees and charges, security deposits and required tax and
insurance escrow deposits). Payments may be for a one to three month period but the total may not exceed
$4,500.00. Grants shall only be paid directly to the mortgage holder or to the landlord. The amount of total grants is
subject to the availability of funds from the Coronavims Aid, Relief, and Economic Security (CARES) Act. The
application period will end on December 15, 2020 or when all funds are obligated.
Eligibility:
• The property must be located within the City limits of Sebastian and be the Applicant's primary
legal residence:
o For Mortgage assistance — A copy of the latest "TRIM Notice" or property tax bill showing the amount
of City of Sebastian taxes must be provided.
o For Rent assistance — A copy of the latest bill for electric, water or communications provider services
must be provided.
o City of Sebastian City Council Members and Charter Officers are not eligible.
• The Mortgage or Lease must be in the Applicant's name.
• The total income front all household members must have been reduced by 10% or more as a result of
the COVID-19 Pandemic:
o Each member of the household 18 years old or greater must list their income.
o Income includes gross wages, income from assets, child support, alimony, military pay, veteran
benefits, retirement, social security, annuities, insurance policies, disability, public assistance,
unemployment and any other resources or benefits received.
• Total income for the household depends on the number in the household and may not exceed
amounts shown below for the most recent month:
1 - $39,000 2 - $44,600 3 - $50,150 4 - $55,700 5 - $60,200 6 - $64,650 7 - $69,100 8 - $73,550
Income Verification — provide the following for each household member 18 years old or more:
• A recent pay stub and a pay stub dated immediately prior to March 1, 2020 showing gross wages.
o If overtime or part-time work is part of the income, provide 3 most recent pay stubs and 3 pay stubs
dated prior to March 1, 2020. Income is calculated based on a comparison of the 3 month averages.
o If pay stubs are not available, provide a letter signed by the employer on the company's letterhead, with
thew phone number and email address, stating both your current and pre -pandemic pay.
o If no longer employed, provide layoff or termination notice by employer dated after March 1, 2020.
o If applied for, provide a notice showing amount of Unemployment Assistance payments.
• For those self-employed, provide Sales Tax Returns or other documentation showing revenues for
the most recent three months in 2020 and the same three months in 2019.
• For those with no income, complete a Statement of No Income Form indicating they have had no
income for the most recent three months, including an explanation for the reasons why.
Mortgage or Rent Payment Verification —provide one of the following:
• Copy of Mortgage Note evidencing required payments, late fees and charges.
• Copy of the Lease Agreement evidencing required rent, late fees and charges.
CITY OF SEBASTIAN FLORIDA
MORTGAGE AND RENTAL ASSISTANCE GRANT
Mortgage and Rental Assistance Application
Applicant's First Name last Name
Co -Applicant's First Name Last Name
Primary Residence Street Address
City State Zip Code
Contact Telephone Number: E-Mail Address
Total Number of People in Household (including yourself)
Total Number in Household 18 years or older
Total Number in Household Under 18 years
This program is for people who have lost income due to COV ID-19 related circumstances. Does your household
meet this eligibility? _ yes _ no
Is your mortgage currently under a forbearance agreement? _ yes _ no We
Do you owe past due mortgage or rent payments? yes_ no If yes, how much? S
Indicate the type and monthly income of all household member(s) 18 or more, including yourself.
Monthly Before Current
Name Income Sources March 1, 2020 Monthly
Total Monthly Household Income
The Mortgage Lender or the Landlord Must Complete an IRS Form W-9.
Provide Mortgage Lender's or Landlord's Contact Information Below:
Name of Mortgage Lender or Landlord
Street Address
City/Town� State
Best Phone Number Email
Applicant's Signature
Co -Applicant's Signature
Zip Code
Date
Date
CITY OF SEBASTIAN FLORIDA
MORTGAGE AND RENTAL ASSISTANCE GRANT
Certifications and Understandings
• Me certify that our household has lost income due to COVID-19 related circumstances and that we
are late with our mortgage or rent payments for our primary residence.
• Me certify that all information furnished in this application for affordable housing assistance is true
and complete to the best of my/our knowledge and any false statement, made knowingly and
willingly, will be sufficient cause for rejection of my/our application and punishable by law.
• Me certify that our household is not receiving any other government -funded rental or mortgage
assistance that will duplicate the assistance that may be provided by this program.
• I/We certify that our household does not have access to other resources sufficient to cover the
mortgage or rental payments being considered with this program.
• Me understand that the information provided on the application and any additional information
collected to determine eligibility for this program is subject to verification and investigation by any
agents or representatives duly authorized to examine such information.
• I/We understand that all grant awards are discretionary in nature and should not be considered an
entitlement by the applicant. All grant criteria contained herein are guidelines for awards. A grant may
or may not be awarded due to funding limitations, competing applications and/or competing priorities.
The number of grants that can be awarded is subject to the expectation that the City will be
reimbursed from funding provided by the Coronavirus Aid, Relief and Economic Security (CARES)
Act federal stimulus package the County is sharing with the City.
Public Records Disclosure and Acknowledgement
Information provided by the applicant(s) may be given to and used to administer and enforce program
rules and policies in compliance with all legal guidelines.
Information provided may be subject to Chapter 119 Florida Statutes regarding Open Records, without
regard as to whether or not the applicant(s) qualify for funding.
Me agree to hold harmless and indemnify the City/County, any governmental agency, its officers,
employees, stockholders, agents, successors and assigns from any and all liability and costs that may arise
due to compliance with the provisions of Chapter 119 Florida Statutes.
I/We agree that there is no obligation or duty to assert any defense, exception, or exemption to prevent
any or all information provided in connection with this application from being disclosed pursuant to a
public records law request.
UWe agree that there is no obligation or duty to provide any notice that a public records law request has
been made.
Applicant's Signature Date
Co -Applicant's Signature Date
CITY OF SEBASTIAN FLORIDA
axunn MORTGAGE AND RENTAL ASSISTANCE GRANT
Statement of No Income
This form must only be completed by any household member under 18 years old that is claiming they have no
income of any kind during the most recent three months. Income includes gross wages, income from assets, child
support, alimony, military pay, veteran benefits, retirement, social security, annuities, insurance policies, disability,
public assistance, unemployment and any other resources or benefits received.
I have had no income for the most recent three months. My mortgage or rent, utilities, food, medicines and
transportation expenses are being paid for by the following person(s):
I will be using the following sources of funds in the future to pay for any necessary mortgage or rent, utilities, food,
medicines and transportation expenses:
Under penalty of perjury, I certify that the information presented in this certification is true and accurate to the best
of my Imowledge. The undersigned further understands that providing false representations herein constitutes an act
of fraud. False, misleading or incomplete information may affect the eligibility for my household to participate in
the Mortgage and Rental Assistance Grant Program.
Printed Name of Household Member Claiming No Income
Signature of Household Member Claiming No Income Date
Applicant's Signature In Agreement With Above Date
Co -Applicant's Signature In Agreement With Above Date
gp5i CITY OF SEBASTIAN FLORIDA
x.Mnan MORTGAGE AND RENTAL ASSISTANCE GRANT
Applicant Checklist
O Fully completed and signed Mortgage and Rental Assistance Application.
O Photo Identification of Applicant and Co -Applicant, such as your driver license.
O If for mortgage assistance, copy of latest "TRIM Notice' or property tax bill showing amount of City of
Sebastian taxes.
O If for rental assistance, copy of latest bill for electric, water or communications provider services.
O Income verification evidence for each employed household member over 18 years of age:
If employed and no overtime — Recent pay stub and pay stub dated prior to March 1, 2020.
O If employed and had overtime -3 most recent pay stubs and 3 pay stubs dated prior to March 1, 2020.
O If employed part-time - 3 most recent pay stubs and 3 pay stubs dated prior to March 1, 2020.
O If no longer employed —Lay-off or termination notice by employer dated after March 1, 2020.
O If applied for or being received — Notice showing amount of Unemployment Assistance payments.
O Income verification evidence for each self-employed household member over 18 years of age:
O Sales Tax Returns for the most recent 3 months and for the same 3 months of 2019.
O Other documentation, such as income statements for most recent 3 months and same 3 months of 2020.
O Statement of No Income for each household member with no income inmost recent three months of 2020.
O Copy of Mortgage Note or copy of Lease Agreement.
Submittal Instructions
• Submit copies of the above physically to City Hall at 1225 Main Street Sebastian FL 32958.
• Submit electronic pdf files to the following email address: kkillgore@cityofsebastian.org
It may take two weeks or more to process the application package, so please be patient. You will be
contacted should additional information or documentation is needed. Incomplete applications will
delay the review process and failure to provide the required information may result in denial.
no
5EBASTIA
HOME OF PRKAN ISLAND
September 14. 2020
Jason Brown
County Administrator
1801 27th Street, Bldg. A
Vero Beach. FL 32960
Subject: CARES Act Revised Spending Plan
Jason,
The City of Sebastian previously provided our spending plan via my letter dated July 27, 2020 for the
initial $924.322 allocated to us from the Comnavims Relief Fund. After our actual experience with the
spending categories and due to the need to promptly spend this allocation, we would like to modify the
spending plan to the following:
1. $40,000.00 for COVID Required Direct Expenditures:
The City will first use the allocation as reimbursement for the direct cost we have incurred for special
supplies and equipment that was needed to handle operations during the pandemic. This will include such
expenses as adding technology to connect employees working from home and for conducting remote public
meetings; disinfecmnt supplies and equipment: wellness guards at workstations serving the public: nnn-
contact thermometers: and other minor expenses that were considered necessary.
2. $80,000.00 to COVID Required Employee Sick Leave/Time:
The City will next use the allocation as reimbursement for the unbudgeted payroll expenses on City of
Sebastian employees whose time was diverted to functions substantially dedicated to mitigating or
responding to the COVMD 19 public health emergency and payroll expenses of providing paid sick and paid
family and medical leave to enable compliance with COVID-19 public health precautions.
3- Yet to be Determined Amount to Provide Se1FTesting Kits:
The City desires to purchase sei6tesdn8 kits that can be distributed to employees and residents. The
milmduals would have instructions for taking the sample and sending it to the laboratory, which would
then mad back the results. This category will be used if needed to reach the $924,322 allocation, if the
other categories are not expended before September 30'".
4. $380,000 to COVID-19 Small Businesses and Their Employees Grants:
11 appears fairly certain that at least this amount will be expended before September 30'x. Since applications
for these grants were advertised as requiring submission before September 30's, the City may well exceed
the $380,000 before then.
5. $424,322 to COVED-19 Rent and Mortgage Relief:
The City hopes to partner with the County to disperse as much of this allocation as possible prior
to September 3th. Should this not be possible, the remainder of the total allocation will be used on
the other categories as necessary to expend the total $924,322 allocation.
Again, we appreciate that these funds have been made available. We anticipate that this letter will support
the enclosed FIRST AMENDMENT TO INDIAN RIVER COUNTY CARES ACT AGREEMENT and
be used as the referenced Revised Scope of Work in Paragraph 2. please execute the FIRST
AMENDMENT and return a copy to the City for our records.
Respectfully.
Paul%Carlisle ,
City Manager
City of Sebastian
Attached: FIRST AMENDMENT TO INDIAN RIVER COUNTY CARES ACT AGREEMENT
p.il� r0f'e
i'Tlf A;r_.�:0!1 UPJ Li,E PAC;
FIRST AMENDMENT TO INDIAN RIVER COUNTY
CARES ACT AGREEMENT
THIS FIRST AMENDMENT TO INDIAN RIVER COUNTY CARES ACT
AGREEMENT ("Amendment') is entered into as of 1he22ndday of September , 2020 by
and between Indian River County, a political subdivision of the State of Florida, whose address
is 1801 27t" Street. Vero Beach. Florida, 32960 ("Recipient'), and City of Sebastian, a
municipality, whose address is 1225 Main Street, Sebastian, Florida, 32958 (the "Subrecipient').
RECITALS
WHEREAS, Recipient and Subrecipient entered into the Indian River County CARES
Act Agreement, which set forth a scope of work for the use or CARES Act funds by the
Subrecipient (the "Agreemi and
WHEREAS, the Recipient and Subrecipient wish to amend the initial scope of work so
that CARES Act funds can be reallocated between the initially proposed funding categories; and
NOW THEREFORE, in consideration of the mutual undertakings herein and other good
and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the
parties agree, as follows:
I. Recitals. The above recitals are true and correct and are incorporated herein.
2. Amendment of Section 31 (Scone of Work).. Section 31 of the Agreement is amended
to read as follows:
"(31) SCOPE OF WORK
The Sub recipient shall perform the tasks as identified and set forth in the Revised
Scope of Work, which is Revised Attachment A:'
3. Attachment "A'- to the Agreement shall be removed and replaced with Revised
Attachment "A", which is attached to this Amendment.
4. All other provisions of the Agreement shall remain in full force and ei't'ect.
IN WITNESS WHEREOF. Recipient and Subrecipient have executed this instrument this
22ndday of September .2020_
Page I q(2
CITY OF SEBASTIAN
1225 Main Street,
Sebastian.. Florida 32958
By: 'f�L7/ 1
Paul E. Carhs' le. City Manager
ATTEST:
anette Williams, City Clerk
Approved as to Form and al Sufficiency
Manny Anon, Jr.
City Attorney
INDIAN RIVER COUNTY, FLORIDA
By: ill (lrJ
Susa Adams, Chatnn—!—'an
and of County CommissigfJei
Approved by BCC September 22, 2020
Attest:
Jeffrey R. Smith, Clerk of Circuit Court
and Comptroller
B:
Deputy Clerk
Approved as to Form and Isgal Sufficiency
Reinguld
County Attorney
Jason Eadm'
Countyrator
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