HomeMy WebLinkAbout1st quarter performanceCity Clerk's Office Performance
1st Quarter Fiscal Year 2020/2021
Performance Report
October, November December
Legislative Support Matters
City Clerk prepared agenda, attended/recorded three Regular City Council meetings
Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed
Twelve resolutions adopted by Council
Nine proclamations prepared for presentation by Council Members
Provided monthly City calendars and revisions to Council, city staff and press
Coordinated attendance of clergy for Council meeting invocations
Records Management Proqram
Responded to 76 public records requests
94 cubic feet of paper records met retention along with duplicate and OSA records destroyed by
shredding vendor
Documents, Maps & Surveys of Airport, Cemetery, Facility Buildings, Golf Course, Land Use, Stormwater,
Streets and Working Waterfront and Water & Sewer Franchise Documents were imported into Laserfiche
for permanent and long term record
Transferred and documented five bid records for storage
Election Matters
Coordinated use of Council Chambers for Presidential General Election Early Voting
Four candidates submitted M9, G1, G2, G3 treasurer's reports; provided to press as requested
Administered oath to two Council Members
Updated and distributed regional committee member information to respective committee staff
Citv Board Matters
Noticed vacancies, prepared ten board appointments, notified and provided info to appointees,
updated Board Handbook and distributed pages
City Clerk prepared agenda, attended/recorded one CRA and one BOA meetings within Council
Meetings
Records Specialist published all scanned City board packets to City website and Laserfiche and provided
to press and Council
Prepared one certificate of appreciation for outgoing board member
Sent holiday appreciation gift to all board members
Coordinated board/committee meeting minutes between staff and technical writer
Cemetery Matters
Certificates of Interment Rights issued for 11 locations for a total of $21,000.
Scanned all cemetery records as sold or amended for permanent retention
Personnel/Educational Matters
Records Specialist attended three Project Management meetings
Records Specialist attended five Events Committee meetings
Records Specialist assisted with banquet meal pick up for employees due to Coronavirus causing
cancellation of Awards Banquet
Records Specialist updated Notary Public Commission
City Clerk & Records Specialist received Internet Security Awareness Certification
Communitv Matters
Responded to or forwarded CITYSEB emails to appropriate departments
Records Specialist volunteered to be a Judge for the Halloween Costume Contest Event