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HomeMy WebLinkAbout3rd quarter performanceCity Clerk's Office Performance 3rd Quarter Fiscal Year 2020/2021 Performance Report April, May, June Legislative Support Matters • City Clerk prepared agenda, attended/recorded six Regular City Council meetings • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • Three resolutions adopted by Council • Twelve ordinances adopted by Council • Three documents recorded in public record at Court House • Six proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, City staff and press • Coordinated attendance of clergy for Council meeting invocations • Distributed one Code and one LDC supplement • Arranged IEMO attendance for one Council Member • Arranged FLC Annual Conference attendance for five Council Members Records Management Proqram • Responded to 57 public records requests • 105 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor. Transferred, documented and stored records for five finance boxes Election Matters • Pre -qualified three candidates for 2021 Election • Accepted campaign treasurer's reports Citv Board Matters • City Clerk and Records Specialist prepared and attended three Charter Review Committee meetings • City Clerk and Records Specialist drafted eight Charter ballot questions for November's ballot • Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded one CRA and two BOA meetings within Council Meetings • Records Specialist published all scanned City board packets to City website, Facebook, Laserfiche and also provided to press and Council • Prepared seventeen certificates of appreciation for board members Cemetery Matters • Certificates of Interment Rights issued for 32 locations for a total of $49,800 • Scanned all cemetery records as sold or amended for permanent retention Personnel/Educational Matters • City Clerk administered oath for one Police Officer Communitv Matters Responded to or forwarded CITYSEB emails to appropriate departments Records Specialist prepared five Life Saving Awards