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HomeMy WebLinkAboutADP and Email Instructions RegistrationADP Pavroll Svstem To register on ADP proceed as follows: • Click on ADP Icon or go to ADP Website: htti3s://workforcenow.ado.com • "Welcome to ADP" should appear. • Click on "Register Here" • "Create your Account" should appear. • Registration code: "COS1225-32958" ■ Question "Do you want to set up an account with City of Sebastian?" Answer: "Yes" ■ Identify Yourself o Complete your "First Name" and "Last Name" o Enter your "SS Number" and "Birthdate" o Click on "I'm not a robot" ■ Answer the questions using the photos provided ■ Complete how to contact you — use City Email; phone (United States) ■ Next Screen Identity Questions- click on "I want to answer identity questions" o You will be asked questions that only you know the answer. ■ Answer questions regarding "Contact" o Primary and Secondary — Business; Personal ■ You will now need to use your "User ID" and Create a Password o User ID is the first initial of your first name and all of your last name @cos1225. o Example: MSebastian@cos1225 o Password: Must contain 1 number, 1 lowercase, 1 upper case letter, and be at least 8 characters long. ■ Please remember to write your password down. • Select 3 Questions that you will have to provide answers. ■ Click on "Accept Terms" 0 Register How to Register for your Email Turn on the Computer. Screen: CTRL + ALT +DELETE (Click all the keys at same time) Click on "OK" SEBASTIAN\_A name might appear here Click on "Switch User" Click on "Other User" User name: (example: sam jones = "sjones") Type your first initial and last name Password: (Temporary Password): City1225 (Will need to create your own password) You will be asked to change your password. Password must be at least S characters long and contain 3 of the following 4 categories: UPPERCASE lower case Numbers (i.e., 1,2,3...) Symbols (i.e., #$%) NOTE: Due to sharing of the computers, you must click on "Switch User" to switch to your account. Then sign in using your User Name and Password. If you have any questions, please let me know. Thanks, Cindy Watson, HR Overview This job aid guides you through some of the basic Time & Attendance tasks that you will complete. For more information, see online Help. If You Hold More than One Position If you hold more than one position, make sun: that you are performing the time -related activities for the correct position. Starting Point: Myself > Time & Attendance > My Timecard t Click Other Positions. sqw q My Timecard o o , Hdahr. Brenda Q i. v.nse m,.oao xvWxXt ow wm� % �r,I Fn�c wsrnMAi i R 2 { Select the position for which you are performing the time -related activities. Entering Your Worked Time Tip: Want to see a short demonstration on how to enter your worked time? Click here and enter your ADP Workforce Now user name and password. Starting Point: Myself > Time & Attendance > My Timecard in uie in oeia rur me appropnate aay, enter your start time Tips: • Enter "am" or "pm" to automatically advance the cursor • You do not need to enter a colon with the time. 3 In the Out field for the appropriate day. enter your end time. I 4 If you worked in a department other than your home department, click in the Department field and then click Ci (search) and select the department in which you worked. 5 Click Save Essential Time & Attendance Employee Basics: For Time -Based Employees Entering Your Nonworked Time Depending on your company's features, you can use different methods to enter nonworked time such as vacation, sick, or personal time. Use one of the procedures in this job aid depending on the options that are available to you. Time Off If the Myself menu includes the Time Off submenu, follow these steps to request time off. Tip: Want to see a short demonstration on how to request time off? Click here and enter your ADP Workforce Now user name and password. Starting Point: Myself > Time Off > Request Time Off 1 On the calendar, click the days to include in the request. 2 Click Request Time Off. 3 Select the reason for the request The same time -off policy In the Policy field, select the appropriate fime-off policy Different time -off policies 1. Click Edit Each Day Individually 2. In each day of the request, in the Policy field. select the appropriate time -off policy 4 In the Amount and Start Time fields, change the values, as needed. 5 In the Comments field, enter any notes about the request that you want to provide to the reviewer. Note: All notes that you enter will be visible to the reviewer. 6 In the Please Respond By field, enter a desired response date, if applicable. 7 Click Submit. Results: • A time -off request is sent to the designated reviewer. • If the request dates are within the current or next pay period, a pending time -off request will be displayed on your timecard • You will receive notifications in the Message Center when the request is approved or denied Ti -le & Attendance If the Myself menu does not include the Time Off submenu, follow these steps to enter nonworked time. Starting Point: Myself > Time & Attendance > My Timecard 1 In the Pay Date Range fields, select the time period for which you want to enter time and click Find. Result: Your timecard for the selected time period is displayed 2 In the In field for the appropriate day, enter the time wnen you will begin taK:ng nonworked time 3 In the Hours field for the appropriate day enter your total ronworked hours 4 In the Pay Code field dick Q isearchr and select the approprata pay code for the nonworked time 5 Click Save. Result: The nours that you ente ed are saved or your Cmecard Essential Time & Attendance Employee Basics For Time -Based Employees Adding Notes to Your Timecard You can add notes that apply to individual transactions and rows or to the entire timecard. Your supervisor and your company's Time & Attendance practitioner can view all of the notes that you enter Tip: Want to see a short demonstration on how to add notes to your timecard? Click here and enter your ADP Workforce Now user name and password. Adding a Note to a Timecard Transaction or Row Starting Point: Myself > Time & Attendance > My Timecard 1 Click (row menu) or right -click on a transaction such as an In or Out time and select Add Note. 3Yffltf N-OUT PAY OOOE 3fJ{x5IV�1T DALY TOTAL$ Yen 03.vV OAOJAIi - OSUO (il 8A0 xr.3x 8C0 01T OiID Pd rnan au am xMW um Me6 01V 040DAM _ Am Max a= P0000 am 3pu M13 W.COAM w TGO CQGf!C 3m Fri O1Y WCOAN OSAOPM TOA PCJW 7W Result: The Add New Note window opens. 3 i In the entry field, enter a note. In the Apply Note To field, select the timecard element to which you want to apply the note ,.w.Ao.a. �o s^N wun �amu ean+ 4 In the Reason field, select a code, if applicable 5 Click Save. Result: The FI (note) indicator is now visible on the timecard You can right -click the note and select Edit or point to it to display the contents of the note Than Stlme..L fq.p Clb Saxc+. Will x. ouT PAr; ;wpi 2-a4r11EY^ ou-. ♦pTAS Yen ."- ea,xiau - esmPu sJJ c�3_:c e�w Y3e0 .a :8J6AY NwM.PM 890 TTu MZ �'PfQAY - Oi:CN ae1Me:3.-_ l'x: To :4'J 9L1 airCfM •b'.I -. +- r ....-. _. TC Essential Time & Attendance Employee Basics: For Time -Based Employees Adding a Note to an Entire Timecard Starting Point: Myself > Time & Attendance > My Timecard Click � (timecard menu) and select Add Note .. wT vsrtooE x0ws D�mrMEnr 0a VMMS mo na-e 6F - 05mwe w oaoco coo OY 05,mm :w OII000 0930awe 600 OLOOJ 1000 WH 0112 Nm0 OtWPw awl 6*000 Boo Tm, crx3 o wb - 0e9om 00o baa0o 700 hl 0314 04A0 we 0590Pw ]-00 0+?000 100 j Result: The Add New Note window opens. 2 In the entry field, enter a note. 3 In the Reason field, select a code, if applicable. Add W.P.• Not� �, Inaecr>o4.wr-..sa.. �a �•anmv.a».o.aa.n ac+wrs s ove Bs,wuewa. v cva:ae.¢aues.� Ed -TmwS etlt lPAIE..n+6a! a4�Fnku ' i MFaYm.�Y.TRp01^ 4 Click Save Result: The J (note) indicator is now visible on the timecard menu You can right -click the note and select Edit or point to it to display the cocre❑ts of the rote. Tom ee wee wwn�w. -. °•. s ma.0n am azar. aur•_. s.a s-..vcr... �nh1 GM'8 n10 614'M LCNfLM. s.0 ^<fCO 72M am FI X.;- CYCo?Y - 06fATPw t00 6' OGi 7m Essential Time & Attendance Employee Basics: For Time -Based Employees Viewing and Printing Your Timecard Tip: Want to see a short demonstration on how to print your timecard? Click here and enter your ADP Workforce Now user name and password. Starting Point: Myself > Time & Attendance > My Timecard 1 In the Pay Date Range fields, select the time period that you want to view and click Find. Result: Your timecard for the selected time period is displayed. 2 Click (timecard menu). 3 4 Current Pay Period v 3vg;'20XX 0 312120)(X M �I Totals Schedule Result: The timecard menu is displayed. Select Print Timecard. View Annual Summary Print Tintecard Result: The Print Timecard window opens. Select the applicable view and print options and click Print Print Timecar4l Vce and Print Ortxr Timecard -- _ __._, _ 2220%7f;Current Pay Penadj _ _ —. .1,,0... -. .... SAP✓nsor h_�,n ... �. Weald In -Out Pay code Eton :3 D6 i.:::: =•,p _ 0> 3D W 5 Cuck Done Time Off eaWnoes Ff r.7 Hues DZatiraat Daiv Totals zoc va c :�r ry ree Essential Time & Attendance Employee Basics For Time -Based Employees Approving Your Timecard, if Required Tip: Want to see a short demonstration on how to approve your timecard? Click hers and enter your ADP Workforce Now user name and password. Starting Point: Myself > Time & Attendance > My Timecard Step Action 1 In the Pay Date Range fields, select the time period that you want to approve and click Find. Result: Your timecard for the selected time period is displayed. 2 Click Approve Timecard Q AND TerM. StlMY rm�oner.K.. WEEK W-OUr PAY CODE Houses oBYnA1Gc OALYTOTAIS Iran Mi O x3 O330 P1.1 700 DIl000 )O<, T. C'l cam" - UMMI aO0 012 3.74 W nu Mm" 0730 rw G12000 . ncV Result: The Approve Timecard window opens. 3 Click Approve. Approve Timecard You are to approve yow timecard from _%'W20XXte 122t20XX. Tors apprevai rs for both tame pair and supplernental earnings. Do your wart to ccntmue? APPROVE C'*', -1 Result: The Approve Timecard button changes to Approved, and a green check mark is displayed. v APPROVED I v M" UEI Ecm Essential Time & Attendance Employee Basics For Time -Based Employees Viewing Your Schedule You can view your schedule in several different ways, depending on the date range and format that you want to view - Tip: Want to see a short demonstration on how to view your schedule? Click here and enter your ADP Workforce Now user name and password. IF if You Want to View Then I The current week's schedule Select Myself > Time & Attendance > Schedule at a Glance. One month at a time 1. Select Myself > Time & Attendance > Monthly Schedule. 2. To view a different month, in the Date field, click It (calendar) and select a date. 3. Click Find. Your recorded time compared to 1. Select Myself > Time & Attendance > Actual vs. Scheduled. your scheduled time 2. To view the actual and scheduled times for other dates, in the Date field, click M (calendar) and select a date. 3. Click Find Accessing Learning Bytes in ADP Workforce Now Learning bytes are short demonstrations that show you how to perform specific tasks. A narrator describes the processes, highlighting key points. These learning bytes will support you with the help you need, right when you need it. Learning bytes are available on many pages throughout ADP Workforce Now. This procedure describes how you can access the learning bytes relevant to your timecard. Starting Point: Myself > Time & Attendance > My Timecard 1 In the upper left of the page, click 0 (learning bytes). We Q i My Timecard CID Hah?l Brenda Q )0tXx*0M nsav�re Result The learning bytes menu is displayed. 2 Select the desired leaming byte. Result: A short video demonstration launches. 3 To exit the learning byte. click ©(dose) in the upper -right corner of the window, Essential Time & Attendance Employee Basics: For Time -Based Employees Credits The ADPO logo and ADP© are registered trademarks of ADP. LLC. ADP Workforce NowS is a registered trademark of ADP. LLC ADP A more human resource"' is a service mark of ADP LLC All other trademarks and service marks are the property of their respective owners Copyright Q 2012-2016 ADP, LLC. ADP Prop. ietary and Confidential - Ali Rights Reserved These materials may not be reproduced in any format without the express written permission of ADP, LLC. Any repurposirg reposting, or other use of this content (including but not limited to YouTubetE) or any other social media) is expressly prohibited. ADP provides this publicatior. "as is without warranty of any kind either express or implied, including, but not limited to. the implied warranties of merchantability or fitness for a particular ¢urposa ADP is not responsible for any technical inaccuracies or typographical errors -,vhich may be contained it this publication Changes are rerioOcally made to the information herein, and such changeswill be incorpo, 11 in ne* edition>s of tr.is publication ADP may rna�cs improvements andlo' 3-henges In the product ar di-r programs describac Ir th<5 publication at any tirne v:--tIrcut nat:ce