HomeMy WebLinkAboutCATALOGUE LIST 20122012 CATALOGUE LIST
12.001 Doug Coward, Clean Energy Strategies, LLC – Clean Energy Loan Program – 1/11/12
agenda – presented and requested Council support with bringing program to
Sebastian – currently under consideration by Board – Council consensus for
Mayor Hill to write letter of support to Commissioner Putnam and Board of
Directors of Self Energy Loan Fund
12.002 Certificate of Appreciation to Brad White and Albert Alvarez, Citizen Budget Review
Advisory Board Service - 1/11/12 agenda – not present, will be mailed - Certificate to
Jerry Klenck for Citizens Budget Review Advisory Board Service - 1/25/12 agenda -
presented - Announce Mayor Hill’s New Appointee – 1/25/12 agenda – pulled from
consideration - Mayor Hill Announces New Appointee – Gary O’Hara – 2/8/12 agenda
– announced - Certificate of Appreciation to Bill Flaherty for Citizens Budget Review
Advisory Board Service – 11/14/12 agenda – presented - Update on City Council
Appointments on December 12, 2012 – 11/14/12 agenda – discussed - Citizen Budget
Review Advisory Board - Interview, Unless Waived, Nominate and Appoint Two At-Large
Members for One Year Term – 12/12/12 agenda – Hoffman and Vicars apptd
12.003 Prior Authorization for Council Member McPartlan to Attend Institute for Elected
Municipal Officials in Gainesville – January 20-22, 2012 (travel starts 1/19/12) – 1/11/12
agenda – approved - Presentation of Certificate of Completion to Council Member
McPartlan – Florida Institute of Government – Institute for Elected Municipal Officials –
2/22/12 agenda – presented - Prior Authorization for Any Member of City Council to
Attend Advanced Institute for Elected Municipal Officials in Cocoa Beach, FL – October
26-27, 2012 – 5/9/12 agenda – approved - Prior Approval for Council Travel to FLC
Institute for Elected Municipal Officials – January 25-27, 2013 – Ocala – 11/28/12
agenda – approved - Presentation of Certificate of Completion to Vice Mayor Wright –
2012 Advanced Institute for Elected Municipal Officials Sponsored by Florida League of
Cities – 12/12/12 agenda – presented - Presentation of Certificate to Council Member
Jerome Adams for Completion of Florida Institute of Government Institute for Elected
Municipal Officials Seminar – 2/27/13 agenda – presented
12.004 Resolution No. R-12-02 - 4th Quarter FY2011 Budget Amendment – 1/11/12 agenda –
adopted - Resolution No. R-12-10- FY 12 1st Quarter Budget Amendment – 3/28/12
agenda – adopted – Resolution No. R-12-15 2nd Quarter Budget Amendment – 5/23/12
agenda – adopted - Resolution No. R-12-22 – Approving Fiscal Year 2012 Third
Quarter Budget Amendment – 8/22/12 agenda – adopted - Resolution No. R-12-32 –
FY13 Long Term Forecasts – 10/10/12 agenda – failed 2-2 vote (Wright absent) -
Resolution No. R-12-39 Fourth Quarter FY11/12 Budget Amendment – 12/12/12 agenda
– adopted
12.005 Request for Reduction in Lien – 1/11/12 agenda – Council approved release of lien
interest if paid by March 1st
11.154/12.006 Consider Amendments to Resolution No. R-09-45 – City Council Meeting Procedures
and Direct Staff to Bring Back Revised Resolution for Adoption – 12/14/11 agenda –
approved with two amendments – Resolution No. R-12-01 - Amended Council
Meeting Procedures – 1/11/12 agenda – adopted
11.152/12.007 Golf Course Fees – 12/14/11 agenda – staff to survey winter customers and item
placed on 1/11/12 agenda for financial analysis and survey results and receive
council direction - Golf Course Rates – Survey Results – Financial Analysis –
1/11/12 agenda – consensus to go forward with rate increase resolution on
1/25/12 – list under public hearing heading - Resolution No. R-12-04 - Golf
Course Rate Revision – 1/25/12 agenda – adopted - Employee SMGC Policy –
2/8/12 agenda – CM to bring policy to 2/22/12 meeting - Sebastian Municipal Golf
2
Course Use Policy – 2/22/12 agenda – approved - Resolution No. R-12-36 –
Authorize Bank Note for Golf Course Purchases – 10/24/12 agenda – adopted -
Authorize Sole Source Purchase of Two Triplex Green Mowers and Two Medium
Duty Personnel Carriers in the Amount of $58,176 for the Municipal Golf Course
from Golf Ventures, Inc. Hector Turf, Inc. – 10/24/12 agenda – approved
11.002/12.008 Presidential Streets – Final Design Approval – 1/11/12 agenda – consensus to
proceed as revised – no angled parking on south side of Cleveland – move
drainage to accommodate tree on IR Drive and no light near tree – staff to go out
to bid - Update on Presidential Streets Project – TDML Grant Application – 6/13/12
agenda – consensus to apply and delay project/grant denied - Presidential Streets
Project Update SJRWMD Grant Opportunity – 10/24/12 agenda – CM authorized to
apply for grant (see 2013 catalogue list for continuation) -
11.153/12.009 First Reading Ordinance No. O-11-21 - Noise Ordinance – Set Public Hearing for
January 11, 2012 – 12/14/11 agenda – died for lack of action by Council – CM, CA,
staff to research and bring back revised ordinance to the 1/11/12 meeting for
another 1st reading - Ordinance No. O-12-01 - Noise Ordinance – 1/11/12 agenda –
approved on 1st reading as revised to remove references to decibel and ambient
levels, allow 24/7 complaints, officers use discretion, penalties, and ATT request
to exempt routine testing of equipment – CA to revise ordinance – Second Reading
Ordinance No. O-12-01 as Revised at 1st Reading – Amending Chapter 67 - Noise –
2/8/12 agenda – adopted
12.010 Approve Resolution No. R-12-03 – New City Public Broadcast Policy – 1/25/12 agenda –
adopted
12.011 Approve Road Closures & Logistics for March 17, 2012 Pelican Island Wildlife Festival at
Riverview Park – Approve Sale of Beer and Wine from Designated Booths from 10 a.m.
to 5 p.m. – Approve Closing Sebastian Blvd. from U.S.1 East to Indian River Dr. and
Indian River Dr. from Coolidge St. South to South End of South Parking Area 6:00 a.m.
to 7:00 p.m. – Approve Restricting One Half of Yacht Club Boat Ramp Depending on
Wind Direction from 10 a.m. to 5 p.m. – 1/25/12 agenda – approved
12.012 Approve Closing Indian River Dr. from Harrison St. North to Jackson St. on February 19,
2012 - 7:15 a.m. to 8:30 a.m. for Runner’s Depot 5K Run Fundraiser for SRHS Rowing
Team – 1/25/12 agenda – approved
12.013 Approve Closing Indian River Dr. from Rear Entrance of Old Walmart Shopping Center
North to Jackson St. on March 3, 2012 - 7:15 a.m. to 8:30 a.m. for Runner’s Depot 5K
Run Fundraiser for VNA Hospice – 1/25/12 agenda – approved
11.134/12.014 Four Chaplains Monument and Walkway Funding – 1/25/12 agenda – presented,
stipulations attached - Four Chaplains Memorial Update – 2/22/12 agenda – given -
Four Chaplains Memorial – Approval of Expenditure for Walkway – Concrete $4,680and
Brick Pavers $7,240 – 4/11/12 agenda – approved - Observance of the Passing of Ernie
Heaton, WWII Veteran, USS Dorchester Survivor – 12/12/12 agenda – eulogized by
Coy
12.015 First Reading Ordinance No. O-12-02 – Police Pension Modification – Public Hearing to
be Scheduled and Advertised Upon Return from Florida Division of Retirement – 1/25/12
agenda – passed on first reading, PH 4/11/12 - Second Reading and Public Hearing
Ordinance No. O-12-02 – Police Pension Modification – Decrease in Benefit Multiplier
for Members Hired On or After Certain Date – 4/11/12 agenda – adopted - First Reading
of Ordinance No. O-12-09 – Increase Employee Contribution to Police Pension Plan
Effective 10/1/12 – Set Public Hearing for September 26, 2012 – 8/22/12 agenda –
3
passed on first reading, PH 9/26/12 - Second Reading and Public Hearing – Ordinance
O-12-09 – PD Pension – Increase Employee Contribution to 8% in Accordance with PEA
CBA – 9/26/12 agenda – adopted
12.016 Discuss Establishing Annual Informal City Council Workshop for City Vision, Goals and
Objectives – 1/25/12 agenda – CC to schedule goals workshop – Workshop
scheduled 2/6/12 – workshop held - Resolution No. R-12-08 – Goals Workshop and
Charter Officer Evaluation Procedure – 2/22/12 agenda – adopted
12.017 Litigation Update – 1/25/12 agenda – presented - Litigation Update Report – 9/12/12
agenda – presented
12.018 School Crossing Guard Appreciation Day Proclamation and Governor’s Letter – 2/8/12
agenda – presented
12.019 Resolution No. R-12-05 - Vacation of Easements – CHI Investments Lots 4, 5 & 6, Block
406, Sebastian Highlands Unit 7 – 2/8/12 agenda – adopted
12.020 Resolution No. R-12-06 - Change Name for Portion of Airport Drive East Running
East/West to Brush Foot Drive – 2/8/12 agenda – adopted
12.021 Resolution No. R-12-07 – Revised Flavored Tobacco Resolution – Urging Education of
Area Youth – Requested by Mary Burkins - Placed by Council Member McPartlan –
2/8/12 agenda – adopted
12.022 Land Development Code Review – 2/8/12 agenda – pulled from consideration - Land
Development Regulation Modification Discussion – 2/22/12 agenda – Committees to
bring concerns to Council – Joint Council/P&Z meeting scheduled for April 11th at
5:00 pm
12.023 Kayak/Canoe Launch at Riverview Park Clarification – 2/8/12 agenda – CM given
authority to monitor launching requests and site
12.024 Council Ideas for Senior Needs Survey – 2/8/12 agenda – carried forward to 2/22/12
agenda - Council Member Coy - Senior Needs Assessment Survey – 2/22/12 agenda –
residents to be telephone surveyed - Senior Resources Survey for North County –
3/14/12 agenda – City will pay for third focus group and ask Fellsmere to
participate - Council Member Coy - Update Report on Senior Center of Sebastian –
9/12/12 agenda – presented - Presentation by Senior Center of Sebastian Board of
Directors – 9/26/12 agenda – presented - Art Center/Senior Center Sign Proposal –
10/24/12 agenda – approved
12.025 Proclamation – Endorsing El Brown as 2012 Military Spouse of the Year – Presented to
Sebastian Residents Paul and Hyacinth Brown – Parents of Army Major Richard Brown
– 2/22/12 agenda – presented
12.026 Indian River County Impact Fees/Gas Tax/Bond Discussion – 2/22/12 agenda –
consensus not to pursue addl gas tax and eliminate impact fees – Wright to
address County Commission - Mayor Hill - Impact Fee Discussion – 3/28/12 agenda –
Mayor asked that Mayors’ meeting be organized for information gathering and
Vice Mayor Wright can represent Sebastian – will come back to Council after
Mayors’ meeting
12.027 Schumann Park Restrooms – Request for Additional Funding in the Amount of $42,000
– 2/22/12 agenda – approved - Schumann Park Palmetto Hedge – 3/28/12 agenda –
CM reported Parks & Rec wants hedge to remain and will be kept trimmed
4
11.012/12.028 Working Waterfront Committee – Consider Permanent Committee – 1/12/11 agenda – to
be considered further - City Manager Matters - Update Working Waterfront – 9/14/11
agenda – carried forward to 9/28/11 agenda - Working Waterfront – 9/28/11 agenda – all
parties to develop a plan to bring us in compliance with the State 10/12/11 agenda -
Working Waterfront Update – 10/12/11 agenda – CM to do MOU, rewrite business plan
within month - Working Waterfront Update III – 10/26/11 agenda - CM report WW in
compliance – restaurant vacated premises – he will request 60 days to amend
Management Plan - Working Waterfront Business Plan and Lease Modifications –
12/14/11 agenda – removed form agenda at request of CM – still waiting for
Fisherman’s Landing response – Department of Environmental Protection Coastal
Partnership Initiative Grant (Working Waterfront) – 2/22/12 agenda – approved -
Preliminary Review Proposed New Fishermen’s Landing Sebastian Lease – 9/26/12
agenda – Council requests more time to review lease and backup material
12.029 Proclamation – SRHS Girls’ Basketball Team State Championship by Vice Mayor
and Update by Athletic Director Michael Stutzke on Championship Roadway Signs –
3/14/12 agenda – presented
12.030 Proclamation – Public Works Appreciation Week, May 20 – 26, 2012 – 3/14/12 agenda –
presented
12.031 Barbara Hoffman Cultural Council of Indian River County - Presentation to City Council on
Economic Impact Study of Arts and Culture in Indian River County – 3/14/12 agenda –
presented
12.032 Approve Road Closure and Main Street Boat Launch Area for Sebastian River
High School Homecoming Parade on Indian River Drive from Main Street to
Riverview Park on Thursday, October 4, 2012 - Portions North of Main and US 1
to River 2 pm to 4 pm for Staging and Portions South of Main from 3:45 pm Until
Parade Passes – Businesses and Boaters Will Be Advised – 3/14/12 agenda – approved
12.033 Planning and Zoning Commission - Interview, Unless Waived, and Fill One Alternate
Member Position – Term to Expire 11/1/2013 - Interview, Unless Waived, and Fill One
Alternate Member Position – Term to Expire 1/1/2014 – 3/14/12 agenda – Dyer and
Kautenburg apptd - Certificates of Appreciation to Alan Kayser and Michele Hennessey
for their Planning and Zoning Commission Service – 3/28/12 agenda – not present, mailed
- Interview, Unless Waived, Submit Nominations for One Expired, Regular Member Position
with Term to Expire 6/1/15 – 6/13/12 agenda – Reyes reapptd
12.034 First Reading Ordinance No. O-12-03 - Land Use Amendment for Peacock Property –
Set Public Hearing for April 11, 2012 – 3/14/12 agenda – passed on first reading - First
Reading Ordinance No. O-12-04 - Zoning Amendment for Peacock Property – Set Public
Hearing for April 11, 2012 – 3/14/12 agenda – passed on first reading - Second
Reading and Public Hearing Ordinance No. O-12-03 - Land Use Map Amendment for
Peacock Property – 4/11/12 agenda – adopted - Second Reading and Public Hearing
Ordinance No. O-12-04 - Zoning Amendment for Peacock Property – 4/11/12 agenda –
adopted - Resolution No. R-12-09 – Vehicular Sales Exception for Peacock Property –
4/11/12 agenda – adopted
12.035 Dog Park Improvement Update – 3/14/12 agenda – report given - Authorize Project
Budget Increase from $75,000 to $100,000 for Dog Park Restroom – 5/9/12 agenda –
approved
5
12.036 Council Member Coy - Creation of a Veterans Advisory Board – 3/14/12 agenda – staff
to draft ordinance - First Reading of Ordinance No. O-12-05 – Veterans Advisory
Board – Set Public Hearing for April 25, 2012 – 3/28/12 agenda - Second Reading and
Final Adoption of Ordinance No. O-12-05 – Veterans Board – 4/25/12 agenda –
adopted
12.037 Employee of the 4th Quarter – Linda Lohsl Blasko – 3/28/12 agenda – presented -
Certificate of Appreciation - Employee of 1st Quarter 2012 – Marc Millette – Stormwater
Division – Public Works – 4/11/12 agenda – presented - Presentation of Plaque to
Employee of the Quarter – Kathy Falzone, Recreation Supervisor – 11/28/12 agenda –
presented
12.038 Proclamation – National Telecommunicators’ Weeks – April 8 – 14, 2012 – 3/28/12
agenda – presented
12.039 Presentation of City of Sebastian Fiscal Year 2010-2011 Comprehensive Annual
Financial Report (CAFR) by Harris, Cotherman, Jones, Price and Associates – 3/28/12
agenda – presented
12.040 Approve FY 2012-2013 Budget Calendar – 3/28/12 agenda – approved - FY ’13 Budget
Update – 4/11/12 agenda – CM report to Council – issues to be addressed in upcoming
budget – insurance/roads/equipment replacements – 5/23 12 revised budget calendar –
approved - Resolution No. R-12-28 Millage Rate for Calendar Year 2012 – 9/26/12 agenda
– adopted - Resolution No. R-12-29 Budget for Fiscal Year 2012/2013 - 9/26/12 agenda -
adopted - Resolution No. R-12-30 Approval of Six-Year Capital Improvement Program for
Fiscal Years 2013-2018 - 9/26/12 agenda - adopted -- Resolution No. R-12-31 Readopting
Amended Financial Policies - 9/26/12 agenda - adopted -
12.041 Resolution No. R-12-11 - Partial Vacation of Easement 874 Carnation Drive – 3/28/12
agenda – adopted
12.042 Accept Community Redevelopment Agency (CRA) Annual Report of Activities as
Required by FS and Announce Availability of Document to Public – 3/28/12 agenda –
approved
12.043 Discussion – Potential Fertilizer Ordinance – 3/28/12 agenda – consensus to bring back
Florida model ordinance on 4/11/12 for first reading First Reading of Ordinance No. O-
12-06 – Florida Model Ordinance – Fertilizer Friendly Fertilizer Use – Set Public Hearing
for 5/9/12 – 4/11/12 agenda – passed on first reading, PH to be 5/9/12 - Ordinance No.
O-12-06 – Florida Model Ordinance – Fertilizer Best Management Practices – 5/9/12
agenda – adopted as revised - Council Member Coy - Request to Act as Liaison to
NRB - Fertilizer Education Issues – 5/23/12 agenda – approved
12.044 Authorize City Manager to Solicit Bids for FY ‘10 Paving Bank Note at Lower Interest
Rate Due to Current Market Conditions – 3/28/12 agenda – CM to directed to proceed
- Resolution No. R-12-12 - Bank Note Bond Closing – 5/9/12 agenda – adopted – City
Manager to report on paving project at next meeting
12.045 Lease Option – Sebastian Municipal Airport Building - National Aperture, Inc. – Salem,
New Hampshire – 3/28/12 agenda – approved
12.046 Proclamation – Support Cancer Prevention Study – 3 at North County Relay for
Life Event at SRHS on April 20-21, 2012 – 4/11/12 agenda – presented
6
12.047 Proclamation –Earth Day/Arbor Day – April 11, 2012 – Presented to Robin
Graves, Chairperson of the Natural Resources Board – 4/11/12 agenda – presented
12.048 Proclamation – ABATE – Motorcycle Safety Awareness Month – May 2012 –
Presented to ABATE Members – 4/11/12 agenda – presented
12.049 Gehring Group – Employee Health Insurance Update – 4/11/12 agenda – presented -
Award Group Health Plan, Blue Options HDHP 05190 / 05191 to Blue Cross Blue Shield of
Florida for 12 Months – Award Group Dental Plan to Assurant for 24 Months – Award Life,
AD&D and Long Term Disability to Cigna for 36 Months – Renew Employee Assistance
Program with MHNet for 12 Months and Approve $188,500 for FY13 Health Reserve
Account Funding to Meet $1,500 Single Employee Deductible/$3,000 Family Deductible –
8/22/12 agenda – approved
12.050 Authorize City Manager to Execute the Assignment of Agreement Originally
Approved in 2008 Between ITT Corporation and City of Sebastian to Exelis, Inc.,
an ITT Subsidiary for ADS-B Radio Navigation Tower – 4/11/12 agenda – approved
12.051 Authorize Mayor to Execute Agreement Between City of Sebastian and IRC
Supervisor of Elections for November 2012 General Election – 4/11/12 agenda
– approved - Request from Sebastian River Area Chamber of Commerce for Candidate
Forum in Accordance with City Broadcast Policy on 10/23/12 from 7 pm to 9 pm –
7/25/12 agenda – approved - Brief Report on November 6, 2012 City Council Election –
7/25/12 agenda – presented - Request from Sebastian Property Owners Association for
Candidate Forum in Accordance with City Broadcast Policy on 10/25/12 from 7 pm to 9
pm – 9/12/12 agenda – approved - Presentation of Award Plaques to Council Member
Richard Gillmor for Service to the City of Sebastian from 2008 to 2012 as Mayor and
Council Member and as Member of Florida League of Cities Board of Directors –
10/24/12 agenda – presented - City Clerk administers oath of office to Jerome Adams
and Jim Hill in accordance with Charter Section 2.04 - Reading of Indian River County
Canvassing Board Certification Results by City Attorney - Call for Nominations for Mayor
by Incumbent Mayor, Vice Mayor or Senior Member of Council - City Clerk Calls Roll on
the Nominations if More Than One - Call for Nominations for Vice Mayor by Newly
Elected Mayor – City Clerk Calls Roll on the Nominations if More Than One – 11/14/12
agenda – McPartlan apptd Mayor; Wright apptd Vice Mayor
12.052 Authorize Formal RFP Process to Solicit Proposals for Banking Services for Three
Years, with Option for Two Additional Years – 4/11/12 agenda – approved - Contract for
Banking Services with Seacoast National Bank for Three Years with Option to Add Two
Years – 6/13/12 agenda – approved
12.053 Approve Sebastian Riverfront Fine Arts and Music Festival Agreement Through
January 2018 – 4/11/12 agenda – approved
12.054 Sebastian Marketing – “Viewpoints with Terry Bradshaw” – 4/11/12 agenda – pulled
from consideration
11.053/12.055 Cavcorp Project Update – 4/11/12 agenda – concerns about lack of car parking
expressed – will be more public meetings - Cavcorp Improvement Update – 5/9/12
agenda – more revisions coming - Cavcorp Improvement Project Update – 7/25/12
agenda – staff authorized to move forward with public hearing – public hearing held
August 29, 2012
12.056 County Sewer Line Update – 4/11/12 agenda – will come back with report from Eric
Olson, County wants help with road work - Discretionary Sales Tax (DST) Fund –
7
Project Allocation Davis Street Sewer Line – 6/13/12 agenda – reallocation approved
to reimburse County for rock and asphalt - Davis Street Sewer Project – Interlocal
Agreement Between Indian River County and City of Sebastian – 9/12/12 agenda –
approved - Update Davis Street Sewer Project – 12/12/12 agenda – presented,
workshop to be held 1/10/13
12.057 Request for Use of Yacht Center – Surprise Party – A/B Request – Permittee DOB
Confirmed – 4/25/12 agenda – approved
12.058 Proclamation - Vietnam Veterans Day in Sebastian – April 28, 2012 – Martin Zickert,
President Veterans Council of IRC and Vietnam Veterans of America Chapter 1038
Accepting – 4/25/12 agenda – presented
12.059 Council Member Coy - FPL Smart Meters – 4/25/12 agenda – no further action to be
taken - Resolution No. R-12-14 – Smart Meters – 5/9/12 agenda - no action taken –
letter to be sent instead
12.060 Council Member Gillmor - Update Google Advertisement – 4/25/12 agenda – might be
considered at budget time
12.061 Proclamation – Safe Boating Week – May 19-25, 2012 – Accepted by Flotilla 56
Commander Frans Eyberse, US Coast Guard Auxiliary – 5/9/12 agenda – presented -
Presentation of Certificate of Appreciation to City of Sebastian by United States Coast
Guard Auxiliary Flotilla 56 Vero Beach/Sebastian – 7/25/12 agenda – presented
12.062 Proclamation – Civility Month – May, 2012 – Accepted by City Attorney,
Robert A. Ginsburg – 5/9/12 agenda – presented
12.063 Proclamation – Building Safety Month – May, 2012 – Accepted by Building Director,
Wayne Eseltine – 5/9/12 agenda – presented
12.064 Proclamation – Teacher Appreciation Week – May 7-11, 2012 – Accepted by Teacher,
Mrs. O’Shay, Pelican Island Elementary School – 5/9/12 agenda – presented
12.065 Proclamation – National Police Officers Memorial Day – May 15th, 2012 & National
Police Week May 13-19, 2012 – Accepted by Chief, Michelle Morris – 5/9/12 agenda –
presented
12.066 Presentation by Robert Christensen – St. Johns River Water Management District –
Land Assessment – 5/9/12 agenda – presented
12.067 Approve Closing of Indian River Drive from Harrison Street North to Jackson Street on
September 29, 2012 from 6:00 a.m. to 9:00 a.m. for Sebastian Charter Junior High
School 5K Run Fundraiser – 5/9/12 agenda – approved
12.068 Approve Closing of Indian River Drive from Harrison Street North to Jackson Street on
November 10, 2012 from 6:45 a.m. to 9:30 a.m. for Sebastian River Middle School IB
Program 5K Run Fundraiser – 5/9/12 agenda – approved
12.069 Prior Authorization for Any Member of City Council to Attend Florida League of Cities
Annual Conference at Westin Diplomat, Hollywood, FL – August 23-25, 2012 – 5/9/12
agenda – approved - Review FLC Charter and By-Laws Amendments and Reach
Consensus for Voting Delegate McPartlan for FLC Conference Business Session on
8/25/12 – 7/25/12 agenda – McPartlan is authorized to vote as he sees fit
8
12.070 Police Department Forfeitures – 5/9/12 agenda – approved
12.071 Resolution No. R-12-13 - Assignment of Sebastian Municipal Airport Lease - V-Raptor
Aircraft, LLC to Rud Arrow, Inc. – 5/9/12 agenda – adopted
12.072 Natural Resources Board - Interview, Unless Waived, and Appoint One Unexpired,
Regular Member Position – Term to Expire July 1, 2014 – 5/9/12 agenda – Northcott
apptd reg member; Casselberry apptd alt member - Consider Term Extension for
Alternate Member Pat Casselberry for Three Years to July 1, 2015 – Appointed May 9,
2012 – 6/13/12 agenda – Casselberry term extended - Interview, Unless Waived,
Submit Nominations for One Expired, Regular Member Position – Term to Expire July 1,
2015 – 6/27/12 agenda – Graves Reapptd - Certificate of Appreciation to Jane Schnee
– Natural Resources Board Service – 9/26/12 agenda – presented - Interview, Unless
Waived, and Submit Nominations for One Unexpired Alternate Member - Term to Expire
7/1/2014 – 10/10/12 agenda – Deredita apptd
12.073 Parks and Recreation Advisory Committee - Interview, Unless Waived, and Appoint Two
Expired, Regular Member Positions – Terms to Expire May 31, 2015---One Expired
Alternate Member Position – Term to Expire May 31, 2015---One Unexpired Alternate
Member Position – Term to Expire May 31, 2014 – 5/9/12 agenda – Sims, White
reapptd reg member; Webster reapptd alt member; Lucier apptd alt member -
Parks and Recreation Advisory Committee - Interview, Unless Waived, Submit
Nominations for One Unexpired, Vacant Regular Member Position – 11/28/12 agenda –
Webster apptd reg member, Flescher apptd alt member
12.074 Award Annual Sod Contract to Ag Scape Services Based on Bid Prices Submitted – Low
Bidder and Local – 5/9/12 agenda – approved
12.075 Craft Club 2012-2013 Annual Shows – 5/23/12 agenda – approved
12.069/12.076 FLC Annual Conference – Delegate appointment and resolutions – 5/23/12 agenda –
McPartlan apptd
12.077 Proclamation – 7th Annual National Dump the Pump Day - June 21st – Accepted by Paul
Klubeck, Indian River Transit System – 6/13/12 agenda – presented
12.078 Approval of 2012-2013 Sebastian River Art Show Dates at Riverview Park – Waive 50%
of Fees - 11/17/12, 12/15/12, 1/26/13, 2/16/13, 3/23/12, 3/24/12, 4/13/13 with Sunday
Raindates except March – 9 am to 4 pm – 6/13/12 agenda – approved
12.079 Award Bid to Sports Turf, Inc. for Baseball/Softball Field Improvements at Barber Street
Sports Complex and Approve Construction Agreement – 6/13/12 agenda – approved
12.080 Discretionary Sales Tax (DST) Fund – Project Allocation Indian River Drive North
Parking Project – 6/13/12 agenda – reallocation approved – consensus for angled
parking and maybe sidewalk to west of vehicles - Indian River Drive - North Parking
Lot – 9/26/12 agenda – approved - Award Bid to Ag-Scape, Inc., Vero Beach, FL to
Provide Parking and Roadway Improvements to Indian River Drive in Amount of $41,290
and Authorize Staff to Execute Construction Services Agreement – 11/14/12 agenda –
approved
12.081 City Council Matters - Public Evaluation of Charter Officers – 6/13/12 agenda – Gillmor
and McPartlan provided written evaluations – on file with HR
9
12.082 Approve Annual Fuel Contract with Glover Oil Company Based on Piggyback Pricing
from School District of St. Lucie County from July 1, 2012 through June 30, 2013 –
6/27/12 agenda – approved
12.083 Resolution No. R-12-16 – Lease Between the City of Sebastian Municipal Airport and
the Phoenix Group, LLC – 6/27/12 agenda – adopted
12.084 Resolution No. R-12-17 – Sebastian Municipal Airport Joint Participation Agreement –
6/27/12 agenda – adopted - Resolution No. R-12-27 – FAA Grant Agreement No. 3-12-
0145-006-2012 – adopted
12.085 Cancel or Reschedule August 8, 2012 Regular City Council Meeting to Accommodate Early
Voting in Chambers – 6/27/12 agenda – August 8th meeting cancelled
12.086 Discuss FY13 Millage Rates for DR-420 – 6/27/12 agenda - DR420 set at 3.7166
12.087 Proclamation – SunUp ARC, Inc. – Non-Profit Organizations Unite Month – July 2012 –
Accepted by Executive Director, Chuck Bradley – 6/27/12 agenda – presented
12.088 Proclamation – Treasure Coast Waterway Cleanup Week – July 16th – 21st, 2012
Accepted by Steve Haigis – 7/11/12 agenda – presented
12.089 Proclamation – Park and Recreation Month – July 2012 – Accepted by Parks
Superintendent, Chris McCarthy – 7/11/12 agenda – presented
12.090 Request for Use of Community Center on August 11, 2012 – A/B Request – Permittee
DOB Confirmed – 7/11/12 agenda - approved
12.091 Authorize Contracts with Asplundh Environmental Services and Tag Grinding Services,
Inc. for Stand-By Emergency Debris Removal – 7/11/12 agenda – approved
12.092 Introduction Resolution R-12-18 Stormwater Fee Increase – 7/11/12 agenda –
authorized to proceed, PH to be 8/22/12 - Resolution No. R-12-18 – Stormwater Non-
Ad Valorem Assessment Increase – 8/22/12 agenda – adopted
12.093 Proclamation – Marine Debris Awareness Month – July 2012 – Accepted by Captain
Donald Voss – 7/25/12 agenda – presented
12.094 Expression of Gratitude from Dr. Norman Meyer, Lions Club Event Chairman, Annual
41st Sebastian Freedom Festival – 7/25/12 agenda – presented
12.095 Approve Road Closures for American Cancer Society Great Strides Walk – Indian River
Drive from Coolidge South to South City Limit, Sebastian Boulevard from East of Hess to
Indian River Drive and Harrison Street from Just Past Parking Entrance East to Indian
River Drive on Saturday, 10/20/12 from 8:30 am to Noon and Consider Request to
Waive $350 Fee for Use of City Mobile Stage – 7/25/12 agenda – event approved with
dictated route but request to waive fee denied
12.096 First Reading of Ordinance No. O-12-08 – Code of Ordinances Chapter 26 – Buildings
and Building Regulations – Schedule Public Hearing for 8/22/12 – 7/25/12 agenda –
passed on first reading - Second Reading and Adoption Hearing of Ordinance No. O-
12-08 – Code of Ordinances Chapter 26 – Buildings and Building Regulations – 8/22/12
agenda - adopted - Resolution No. R-12-20 – Building Permit Fee Schedule – 8/22/12
agenda – adopted
10
12.097 Resolution No. R-12-19 – Establish Account with Invest Financial Services – 7/25/12
agenda – adopted
12.098 Proclamation – Recognizing Sergeant First Class Hamilton McWhorter for his Military
Career and Retirement from the US Army on August 10, 2012 – 8/22/12 agenda –
presented
12.099 Proclamation – National Recovery Month – September 2012 – 8/22/12 agenda –
presented
12.100 Proclamation – Literacy Day – September 7, 2012 – Accepted by Fran Adams,
Superintendent, Indian River County School District – 8/22/12 agenda – presented
12.101 Waive Competitive Bid Procedures and Authorize Renewal of Property, Casualty,
Liability and Workers’ Compensation Insurance Coverage for FY 12/13 – 8/22/12
agenda – approved
12.102 Resolution No. R-12-21 - FDOT Wayfinding Signs – 8/22/12 agenda – adopted
12.103 Resolution No. R-12-23 – Vacation of Easement – 449 Lake Drive, Lots 10 & 11, Block
60, Sebastian Highlands Unit 2 – 8/22/12 agenda – adopted
12.104 Award and Authorize Execution of Non-Exclusive Agreements for Continuing
Professional Engineering Consulting Services to Neel-Schaffer, Vero Beach, FL;
Masteller & Moler, Vero Beach, FL; Schulke, Bittle & Stoddard, Vero Beach, FL; MBV
Engineering, Inc., Vero Beach, FL; KSM Engineering and Testing, Inc., Sebastian, FL;
Infrastructure Engineers, Inc., Sebastian, FL; Michael Baker, Jr., Lake Mary, FL; and
American Infrastructure Development, Inc., Tampa, FL – 8/22/12 agenda – approved
12.105 Award Bid and Contract for Professional Pest Control Services to Ameron Pest Control,
Inc. in the Amount of $3,600.00 Annually – 8/22/12 agenda – approved
12.106 Award Bid in the Amount of $17,375.00 to Creative Shade Solutions for Installation of
Two Shade Canopies at Creative Playground – 8/22/12 agenda – approved
12.107 First Reading of Ordinance No. O-12-07 – Land Development Code Backout Parking –
Set Public Hearing for September 26, 2012 – 8/22/12 agenda – passed on first reading -
Second Reading and Public Hearing - Ordinance O-12-07 – Backout Parking – 9/26/12
agenda - adopted
12.108 Authorize City Manager to Transition to City-Wide Janitorial Services/Duties to be
Completed/Managed with Part-Time Employees – 8/22/12 agenda – approved
12.109 Award Asphalt Surfacing Bid to Ranger Construction and Authorize Staff to Execute
Same – 8/22/12 agenda – approved - Approval of Ranger Construction Agreement
Change Order #1 in the Amount of $32,779.80 – 12/12/12 agenda – approved
12.110 Award Ditch and Right-of-Way Swale Mowing Bid and Contract to Absolute Lawn
Service in the Amount of $146,238.00 Annually and Authorize Staff to Execute Same –
8/22/12 agenda – approved
12.111 Proclamation - Constitution Week - September 17-23, 2012 – Accepted by Holly
Hamilton, Daughter of American Revolution – 9/12/12 agenda – not present, she will
pick up Friday
11
12.112 Certificate of Appreciation to Bonnie Heck – Construction Board Service – 9/12/12
agenda – not present, will be mailed to her - Interview, Unless Waived, Submit
Nominations for One Regular Member, Plumber Position with Term to Expire 9/30/15 -
Interview, Unless Waived, Submit Nominations for One Regular Member, Engineer or
Architect or Contractor Position with Term to Expire 9/30/15 – 9/26/12 agenda – Fortier
reapptd, Berry apptd reg member - Interview, Unless Waived, and Submit
Nominations for One Regular Member, Engineer or Architect Position - Term to Expire
9/30/2015 and One Regular Member, Contractor Position - Term to Expire 9/30/2015 –
10/10/12 agenda – Hosey and Redden reapptd - Interview Unless Waived, and Submit
Nominations for One Unexpired Concerned Citizen or Contractor Alternate Member
Position with Term to Expire 9/30/2013 – 10/24/12 agenda – Roux apptd
12.113 Approve Community Center Request for Alcoholic Beverages – Baby Shower
DOB Verified – 9/15/12 - 3 pm to 7 pm – 9/12/12 agenda – approved
12.114 First Reading and First of Two Public Hearings - Ordinance O-12-10 – Amending LDC
– Amending Various Permitted and Conditional Uses in Zoning Districts – 2nd Public
Hearing October 10, 2012 – 9/12/12 agenda – passed on first reading - Second
Reading and Adoption Hearing of Ordinance No. O-12-10 - Amending LDC –
Amending Various Permitted and Conditional Uses in Zoning Districts – 10/10/12
agenda – adopted
12.115 Resolution No. R-12-24 – FDOT Joint Participation Agreement (JPA) Equipment Grant
No. 423987-1-94-01 in the Amount of $160,000 – City Match $40,000 from Stormwater
Funds Upon CIP Approval – 9/12/12 agenda – approved - Authorize the Purchase of a
Caterpillar 924K Wheel Loader with Attachments in the Amount of $185,940 ($148,752
FDOT Grant and $37,188 City Match) from Ring Power Corporation – 10/24/12 agenda
– approved
12.116 Proclamation - National Arts and Humanities Month – October 2012 – Accepted by
Cultural Council Chair, Barbara Hoffman – 10/10/12 agenda – presented - Resolution
No. R-12-37 – Indian River Cultural Council Pelican Statue – 10/24/12 agenda –
adopted
12.117 Proclamation – Sickle Cell Anemia Awareness Month – September 2012 - Accepted by
Bruce Glover, Supervisor, Sickle Cell Foundation – 9/26/12 agenda – not present,
mailed
12.118 Proclamation – Domestic Violence Awareness Month – October – Accepted by
Art Ciasca, SafeSpace Director of Development – 9/26/12 agenda – presented
12.119 Proclamation – Pink Tie Friends – Breast Cancer Awareness Month – October 2012 –
Accepted by Judy Schilder, President, Pink Tie Friends, Inc. – 9/26/12 agenda –
presented
12.120 Dale Simchick – Sebastian River Area Little League – 9/26/12 agenda – presented
12.121 Approval of Street Closings for Christmas Parade – December 1, 2012 – 9/26/12 agenda
– approved - Presentation of Pelli Award Plaque to Bruce Zingman for His Contributions
to the Sebastian Community – 12/12/12 agenda – presented - Presentation of
Certificates of Appreciation to Christmas Parade Organizations – Sebastian Property
Owners Association, – presented - GFWC Sebastian Junior and Women’s Clubs – not
in attendance, mailed - Sebastian River Area Chamber of Commerce – presented and
Police Department Volunteers – presented - 12/12/12 agenda
12
12.122 Approve Alcoholic Beverage Use at Community Center for Kadlec Wedding – 10/6/12
2 pm to 8 pm – DOB Verified – 9/26/12 agenda – approved
12.123 Award Bid and Authorize Execution of Contract by City Manager for Airport Runway
Improvement Project to Hi-Lite Markings, Inc. in the Amount of $41,055 and Authorize
Execution of Work Authorization by City Manager Under the Continuing Engineering
Services Agreement with Michael Baker, Jr. Inc. in the Amount of $114,250 – 9/26/12
agenda – approved
12.124 November and December Meeting Schedules – 9/26/12 agenda – December 26th
meeting cancelled
12.125 Proclamation – Justin Riney – Indian River Lagoon Conservation Paddle – 10/10/12
agenda – read, to be presented Oct. 16 at Twin Piers
12.126 Resolution No. R-12-33 FDOT Joint Participation Agreement for Main Street Access
Road Improvements – 10/10/12 agenda – adopted
12.127 First Reading Ordinance O-12-11 - FEMA & Floodplains, Set Public Hearing for
11/14/2012 – 10/10/12 agenda – passed on first reading - Second Reading and Public
Hearing Ordinance O-12-11 - FEMA & Floodplains – 11/14/12 agenda – adopted
12.128 Resolution No. R-12-35 Grant of Easement on Lots 1, 2, 3, Block 2, Middleton’s
Subdivision in City of Sebastian – 10/24/12 agenda – adopted
12.129 Waive Bidding Procedures and Piggyback Clay County Bid/Contract for Musco Sports
Lighting at BSSC Multi-Purpose Field in Amount of $168,000 Utilizing Recreation Impact
Fees – 10/24/12 agenda – approved
12.130 Waive Bidding Procedures and Piggyback Palm Beach County Bid for Jolly Voyager
Pirate Ship Playground at BSSC in the Amount of $77,854 from Playmore Recreational
Products and Services Utilizing Recreation Impact Fees – 10/24/12 agenda – approved
12.131 Authorize the Purchase of Two Chevy 2500 4x4 Pickup Trucks in the Amount of
$52,318.00 Based on Florida Sheriff’s Association Contract from Alan Jay Automotive
Network for the Police Department – 10/24/12 agenda – approved
12.132 Award Bid for CCTV Security Upgrade at Municipal Airport to Complete Electric, Inc. and
Authorize City Manager to Execute the Construction Services Agreement in the Amount
of $41,500.00 – 10/24/12 agenda – approved
12.133 Approval of Road Closures for Runners Depot 5K Run Fundraiser for Indian
River 4H Clubs – Saturday, December 15, 2012 6 am to 9 am – Riverview Park
North on Indian River Drive to Jackson Street and Back – Close from Harrison to
Jackson 6:30 am to 8:30 am – 11/14/12 agenda – approved
12.134 Waive Bid and Authorize Purchase of Chevy 2500 Pickup from FL Sheriff’s Association
State Contract 11-19-0907 from Alan Jay Automotive Network in the Amount of $21,125
– 11/14/12 agenda – approved
12.135 Mayor Appointment of Council Members to IRC and Regional Committees – 11/14/12
agenda – assigned - Council Member Assignments to IRC and Regional Committees -
Request from Council Member Adams to Serve as Alternate to Sebastian River Area
Chamber of Commerce – 11/28/12 agenda – Hill chosen to serve
13
12.136 Assignments to Monitor Indian River County Commission Meetings – December 2012
through October 2013 – 11/14/12 agenda – assigned
12.137 Resolution R-12-34 Regarding Solicitation on Private Property – Recommended by
Veterans Advisory Committee – 11/14/12 agenda – failed
12.138 First Reading of Ordinance No. O-12-12 – Amending Committee and Board Code
Provisions – 11/14/12 agenda – passed on first reading - Ordinance No. O-12-12 –
Amending Committee & Board Code Provisions – 12/12/12 agenda – adopted -
Resolution No. R-12-38 Amending Committee & Board Code Provisions – 12/12/12
agenda – adopted
12.139 Quilters Presentation of Appreciation to City of Sebastian – 11/14/12 agenda -
presented
12.140 City Manager Matters - Reminder – Legislative Delegation Meeting Ideas – 11/14/12
agenda – discussed - Legislative Delegation Priority Items – 12/12/12 agenda – draft
ltr to be revised to include the support of the County’s effort in receiving funds
from state
12.141 Good Neighbor Certificates - Bruce Tufts and Carol Bassano – 11/28/12 agenda –
presented
12.142 Children’s Home Society - Jamie Adcock, Associate Director of Development;
Frank Avilla, Adoptions Marketing Specialist - Proclamation – National Adoption
Month – November - Proclamation – National Runaway Prevention Month –
November – 11/28/12 agenda – presented
12.143 Approve the Application Process for the 2012 Edward Byrne Memorial Justice
Assistance Grant (JAG) in the Amount of $2,844 – 11/28/12 agenda – approved
12.144 Update IRC 12-4-12 Hearing to Consider Amendment to Sign Regulations in
Roseland Area – 11/28/12 agenda – presented
12.145 Update Go-Line Operations – 11/28/12 agenda – presented
12.146 Consider Membership to Interagency Coalition of Indian River County – 11/28/12
agenda – presentation requested from Coalition
12.147 City Clerk Matters - Opportunity to Acquire I-Pads for Council In Effort to Go “Paperless”
– 11/28/12 agenda – presented
12.148 Council Member Adams - Consider Awareness Proclamation for Indian River Lagoon –
11/28/12 agenda – approved, CM to draft for next agenda - Proclamation – Indian
River Lagoon Awareness – 12/12/12 agenda - presented
12.149 CRA Wastewater Hook-Up Grant Program – 12/12/12 agenda - presented