HomeMy WebLinkAbout3rd quarter performance 2001
City Clerk's Office Performance
Third Quarter Fiscal Year 2001
Submitted by: Sally A. Maio, CMC
City Clerk
and
Deputy City Clerk, Jeanette Williams; Administrative Secretary, Joanne Sandberg;
Information Specialist, Ann Rousseau; Records Management Specialist, Jennifer Maxwell
Date: July 2, 2001
Coordination of Codification of New Land Development Codes
50 New Land Development Codes Received from Municipal Code and Distributed April
2001
Information Specialist and Administrative Secretary shared Employee of the Quarter honor
in May
Joanne Sandberg and Ann Rousseau named Employees of the Quarter in May in honor of
their commitment while we were shortstaffed and went through the process of hiring new
Deputy and Records positions
New Hires
Deputy City Clerk, Jeanette Williams hired 5/14/01 - she became a member of Florida
Association of City Clerks and International Institute of Municipal Clerks. She will begin the
three year IIMC certification process in October 2001
Records Specialist, Jennifer Maxwell hired 5/21/01 - she became a member of Florida
Records Management Association and will attend a records certification seminar in July
2001
Digital Imaging
Digital imaging training conducted on June 11th and 12th - Records Specialist completed
Scanning of all City Council Minutes from 1924 - 2001 onto CD completed by June 27th
Web Site Upgrade by Technology Partners
Coordinated with Technology Partners in Vero Beach to upgrade City website. Switched
over on June 30, 2001. Finance Dept. purchased Adobe Acrobat Writer for our system to
allow for forms and other documents availability in downloadable PDF format Gob
application forms, proposed budget, etc).
Cemetery Data Input
Information Specialist input of all Unit 4 cemetery data into new Pontem program
Records Management
Revised retention and disposition forms and met with and distributed to all department
liaisons
Closed out contract with Iron Mountain and retrieved 14 boxes that remained there
Updated Original Ordinances and Resolutions Filing into Binders for Better Protection
FACC City Clerk attendance at FACC Conference in June 2001- became member of Manual
Revisions Committee for 2001/2002