HomeMy WebLinkAbout3rd quarter performance 2008
City Clerks’ Office Performance
Third Quarter Fiscal Year 2007/2008
April, May and June 2008
Submitted by: Sally A. Maio, MMC
City Clerk
and
Deputy City Clerk, Jeanette Williams; Records Program Manager, and Donna Cyr
Date: July 2008
Legislative Support Matters
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Prepared agenda packets and minutes for 6 Regular City Council meetings, 2 City Council workshops, 2 Special
meetings, 1 Joint Governmental – attended meetings for a total of 34.25 hrs.
st
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1 Ordinance Adopted, 3 Passed on 1 Reading
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5 Resolutions Adopted
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Coordinated with recipients for preparation and presentation of 8 proclamations
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Placed 9 Council agendas in the Press Journal
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Placed 2 legal notice in Press Journal
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Provided monthly calendars and revisions for Council and City staff
Records Management Program
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Responded to 95 public records requests
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20 boxes of records that reached retention or were scanned & 18 bags of duplicate and OSA records destroyed
by Shred-It - 20 trees saved
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Scanned into Laserfiche 17 sets of minutes, 21 agenda packets, 6 Resolutions, 1 Ordinances, 12 agreements
and 83 Cemetery files – 8 other documents
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127 Building Permit Folders with Plans scanned by the Building Dept. were imported, reviewed and verified by
RPM
Election Matters
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Campaign Reports received from pre-qualifiers
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5 candidates pre-qualified
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1 political committee filed
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Scanned all candidate files for placement on City website
City Board Matters
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Filled 5 board vacancies
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Conducted 0 board member orientations
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Records Program Manager recorded 3 Natural Resources Board meetings
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Prepared 2 Certificates of Appreciation for ex-board members for presentation
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Deputy placed Bi-annual Ad for boards per City code
Cemetery Matters
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13 Certificates of Interment Rights for 16 locations issued for a total of $16,500.00
Community Matters
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Records Program Manager trained Ft. Pierce Utilities Staff on Use of Laserfiche
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Records Program Manager assisted with Earth Day Activities and notices
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Deputy Clerk participated in KIRB Cleanup Day
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Worked with Sebastian River Historical Society to start scanning some historical records time permitting for
benefit of City and Historical Society
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Received best rating of municipalities in IRC from Press Journal editorial staff for providing information to public
on City election via internet
Personnel/Educational Matters
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Deputy Clerk attended one-day FACC seminar in Cocoa Beach
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Records Program Manager attended Florida Records Management Association Annual Conference in Daytona
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Deputy Clerk attended Florida Association of City Clerks Annual Conference in Naples
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City Clerk participated in FACC Business Meeting in Naples