HomeMy WebLinkAboutGENERAL INFORMATION River
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Kay Clem -
-" r" CD 72)Supervisor of Elections CO o T, rri
Indian River County, Florida ° - n
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April 23, 2002 cs, m Z
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ACCOUNT:(?/441 9 _ CJ
P.O.#:
Mrs. Sally Maio PROJECT#:
City Clerk AibtOUNT:$ /7, 64 , 02
City of Sebastian DATE: / 0/is
1225 Main Street DEPT.HEAD:
Sebastian, FL 32958 -
Dear Sally:
We have finally received the last of the costs for running the March 12, 2002 City
Election, and are enclosing the back-up for your records. The cost to the City of
Sebastian is as follows:
$1.07 per voter x 11,642 registered voters $12,456.94
$ .38 per voter x 11,642 registered voter $ 4,423.96 Sample ballots
One-Half paid by Voter Education Fund ( 2,211.98)Sample ballots
Total Cost to City of Sebastian $14,668.92
Please make your check payable to Kay Clem, Supervisor of Elections and mail to the
address below at your earliest possible convenience.
Sincerely,
e X/CAt /e�
U
Kay Clem
KC:jl
Enclosure
1840 25th Street, Suite N-109 •Vero Beach, FL 32960-3396 • (561) 567-8187 • FAX (561) 770-5367
4j\ Kay Clem Sales Receipt
.o Supervisor of Elections
=='�Ir �� DATE SALE NO.
'so..,tF Indian River County, FL Cop 1840 - 25th Street, N-109 5/10/2002 1578
Vero Beach, FL 32960
,fr
SOLD TO
City of Sebastian
1225 Main Street
Sebastian, FL 32958
1 — -- i
CHECK NO. PAYMENT METHOD
046328 Check
DESCRIPTION QTY RATE AMOUNT
City Election Income 14,668.92 14,668.92
1
1
1
1
1
1
b _lc.
` rn
c� (-)
C) ril
1`t C7
I Fv 'c" '''_' R7
1
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I
Total $14,668.92
i / C4404 7.7414
SUPERVISOR OF ELECTIONS, INDIAN RIVER COUNTNCity of Fellsmere- 720 Reg. Voters
Indian River Shores - No Election
CITY ELECTION COSTS - MARCH 12, 2002 City of Sebastian - 11,642 Reg. Voters
City of Vero Beach - 11,848
REGISTERED VOTERS 24,210
QTY. COST TOTAL A/C# DESCRIPTION
Personnel $1,295.50 11.15 Part-Time&Temporary Employees
1,181.04 11.12 Regular Staff Overtime on Election Day
193.05 34.03 Travel/labor/gas -Tour Polling Places
406.25 Sheriff Deputies
Sub-Total 3,075.84
Computer 0.00 35.12 Computer Software support
610.59 35.11 Printing/Crimping Ballot Pages
Sub-Total 610.59
Transport 0.00 33.49 Labor
1.090.00 33.49 Delivery& pick-up of voting machines
Sub-Total 1,090.00
Pollworkers
12,290.00 11.19 Pollworkers & Standbys
122.00 33.14 Pollworker check processing
106.50 35.11`Flip Charts
244.00 34.72 Pollworker manuals
Sub-Total 12.762.50
Legal Reqs. Pro Rate 34.72 Sample ballots and postage
4,232.64 34.91 Legal ads; sample ballot; Public Notice;
Sub-Total 4,232.64
Absentees 52.44 34.21 Postage-Absentee Ballots
968.48 35.11 Absentee Supplies (ballot, booklet, Q-punch
0.00 35.11 Mail out/return: secrecy&spoiled ballot envls.
Sub-Total 1.020.92
Signs 0.00 35.29 A Frame
134.82 35.29 2 Signs: "Vote Here" "No Smoking"
729.43 35.29 Precinct Signs (Plastic) (8 yrs.)
864.25
Page 1 of 2
Polling Places 0.00 35.11 Affidavits _
0.00 35.11 Spoiled ballot envelopes
0.00 35.29 Clerks' notebooks
0.00 35.29 Clerk's bags
0.00 35.29 Magnifier 3 styluses, 1 handicap stylus
0.00 35.29 Edges
800.00 34.42 Polling place rent and fees
0.00 35.29 Election Cart (Clerk's Bags) $29.722/yr. (20 yrs,
Sub-Total 800.00
Red Clerk Bags
35.11 I Voted" stickers
35.11 Name tags &deputy badges
35.11 Alpha Tabs
35.11 50' string/chalk lines
35.11 Rubber bands, extra seals, paper clips, etc.'
35.11 Masking tape
35.11 Writing Pads
35.11 Questionnaire, polling place list; SASE
35.11 Supply list, Clerk's bags
35.11 Ball-point pens
35.11 Attendance cards
35.11 Flashlights
35.11 Vests
Sub-Total 0.00
Miscellaneous 825.00 33.19 Legal services
0.00 34.19 Newspaper display ads
265.20 35.11 Election night expenses
250.00 34.73 Televise election results
Sub-Total 1.340.20
Grand Total $25.796.94
Page 2 of 2
alY OF
SLDMI!1AN
HOME OF PELICAN ISLAND
1225 Main Street
Sebastian, FL 32958
(561)589-5330
March 19, 2002
Kay Clem
Supervisor of Elections
Indian River County
1840 25th Street
Vero Beach, FL 32960
RE: March 12, 2002 City of Sebastian General Election
Dear Mrs. Clem:
On behalf of the City of Sebastian, I wish to express my gratitude for your administration of the City
of Sebastian March 12, 2002 general election. The information you provided to the canvassing
board prior to the election was quite helpful and assisted us greatly.
It is always a pleasure to work with you and your very professional staff.
Enclosed please find:
• Draft Minutes of 3/18/2002 Special Meeting
• Certified copy of Resolution No. R-02-12, adopting certified election results
• Sebastian Canvassing Board March 5, 2002 minutes and March 12, 2002 draft minutes
• Financial Disclosure Forms for Barnes, Coniglio and Hill
If you have any questions, please do not hesitate to contact me.
Thanks again!
Sincerely,
_&(7./- 6/ )11-L=1--
Sally A. Maio,CMC
City Clerk
Enclosures
cc: Mayor and City Council
City Manager
City Attorney
Deputy City Clerk
wp-electlsoelet2.wpd
RESOLUTION NO. R-02-12
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, PERTAINING TO THE MUNICIPAL ELECTION; PROVIDING FOR
CANVASSING OF ELECTION RETURNS;PROVIDING FOR DECLARATION OF
RESULTS; DIRECTING THE CLERK TO ENTER THE RESULTS OF THE
ELECTION IN THE OFFICIAL MINUTES OF THE MEETING OF THE CITY
COUNCIL; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,former Vice Mayor Ben Bishop,whose term would have expired in March 2003,vacated
his City Council seat on September 26, 2001, and pursuant to Section 2.08(c) of the City Charter, City
Council appointed a successor to fill that seat until the seating of a successor elected by the electorate of
the city at the next general municipal election to be held March 12, 2002; and
WHEREAS, in addition to the two (2)two (2)year terms to be filled in even numbered years, the
vacant one (1) year term was added to the ballot.
WHEREAS, pursuant to Section 4.05 of the City Charter, the Mayor issued a Proclamation on
December 12,2001,calling a general election for March 12,2002,for the purpose of selecting three(3)City
Council members; and
WHEREAS, the City Council, pursuant to Section 4.07 of the City Charter,adopted Resolution No.
R-01-85 on December 12,2001, specifying Precincts 12, 14, 15 and 16 as the official polling places for the
City of Sebastian for the general election, naming the offices to be filled; and authorizing the Supervisor of
Elections to administer the election; and
WHEREAS, the City Council amended Resolution No. R-01-85 by adoption of Resolution No.
R-02-04 on February 13, 2002 to reflect changes to two of the four polling places; and
WHEREAS, the City Clerk of the City of Sebastian, pursuant to Section 100.021 of the Florida
Statutes, published notice of the general election on December 21, 2001, and January 4, 2002 in the Vero
Beach Press Journal, a newspaper of general circulation and advertised the polling place changes on
February 17, 2002; and
WHEREAS,the City Clerk has posted notice of the general election on the official announcement
board located at City Hall; and
WHEREAS, Precincts 12, 14, 15 and 16 of the City of Sebastian, Indian River County, Florida, held
a general election on March 12, 2002; and
WHEREAS,the City Canvassing Board has verified said returns and has found the same in proper
form.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN,
•
INDIAN RIVER COUNTY, FLORIDA,that:
SECTION 1. DECLARATION. The City Council of the City of Sebastian, Indian River County,
Florida, hereby accepts the returns provided by the Canvassing Board for the City of Sebastian for the
general election, held on March 12, 2002, in Precincts 12, 14, 15, and 16 of the City of Sebastian, as
attached hereto as Exhibit"A".
SECTION 2. RECORDING. The City Clerk is hereby directed to enter the results of the general
election in the official minutes of the City Council meeting during which this Resolution is adopted.
SECTION 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby
repealed.
SECTION 4. EFFECTIVE DATE. This resolution shall take effect immediately upon its passage.
The foregoing Resolution was moved for, option by Councilmember <, '(,4 C&.i� . The
motion was seconded by Councilmember 1 G( and, upon being put to'( te, the vote
was as follows:
Mayor Walter Barnes ll
Councilmember Joe Barczyk 4
Councilmember Raymond Coniglio 'J>
Councilmember James Hill ;, ;
01
Councilmember Edward Majcher, Jr.
The Mayor thereupon declared this Resolution duly passed and adopted this 18th day of March, 2002.
CITY OF SEBASTIAN, FLORIDA
By: W at,f) Y.:41 A
Walter Barnes
AST: _ Mayor
Sally A. io, CMC
City Cle
(SEAL)
I
Approved as to Form and Content for
Reli a by the pity of Sebastian Only:
an 7
Rich Stringer
City Attorney
1wp-electlresolut2.wpd
2
CERTIFICATE OF CANVASSING BOARD
CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FL
We, the undersigned, members of the duly constituted Board of Canvassers for the
City of Sebastian, Florida, do hereby certify that we met in the office of the Supervisor of
Elections on the 12th Day of March A.D. 2002 and proceeded to publicly canvass the votes
given for the offices herein specified at the General Election held on the 12th Day of March
A.D.,2002, as shown by the returns on file in the office of the Supervisor of Elections. We
do hereby certify from said returns as follows:
For City Council Member,the whole number of votes cast was 57 , of which number
(VOTE FOR TWO)
WALTER W. BARNES RECEIVED /a?Y-Z VOTES
BETSY FIELD-CONNELLY RECEIVED � O 7 VOTES
JAMES A. HILL RECEIVED VOTES
For City Council Member, (special race to complete vacated seat as per City Charter)
(VOTE FOR ONE)
RAYMOND G. CONIGLIO RECEIVED 1/ 02 VOTES
SAL NEGLIA CEIVED 986 VOTES
, )7/
Canvassing Board Member, Sally Maio
Canvassing Board Membe , 'eh Stringer
jv/a-4 . WiA6a/ /
assing Board Member, Jeanette Williams
QIY OF
SLD', , flAN
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL MEMBER
OATH OF OFFICE
I, Raymond G. Coniglio, do solemnly swear(or affirm)that I will support, protect, and
defend the Constitution and Government of the United States, and of the State of
Florida against all enemies, domestic and foreign; that I will bear true faith, loyalty,
and allegiance to the same; that I am duly qualified to hold office under the
Constitution and Laws of the State of Florida; and that I will faithfully perform all the
duties of the office of Councilmember of which I am about to enter, so help me God.
Ray f •G. Coniglio
Seb-stian City Council -tuber
Sw• -nd subscribed before me this 18th day of March, 2002.
.1 :. &1)/1 ----1----
Sally A. 1, aio, CMC
City Clerk
(SEAL)
taIY OF
SEBASTIAN
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL MEMBER
OATH OF OFFICE
I, James A. Hill, do solemnly swear (or affirm)that I will support, protect, and defend
the Constitution and Government of the United States, and of the State of Florida
against all enemies, domestic and foreign; that I will bear true faith, loyalty, and
allegiance to the same; that I am duly qualified to hold office under the Constitution
and Laws of the State of Florida; and that I will faithfully perform all the duties of the
office of Councilmember of which I am about to enter, so help me God.
ames A. Hill
Sebastian City Council Member
Sw n-and subscribed before me this 18th day of March, 2002.
Sally A. io, CMC
City Clerk
(SEAL)
CITY OF
SEBASTIAN
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL MEMBER
OATH OF OFFICE
I, Walter W. Barnes, do solemnly swear (or affirm) that I will support, protect, and
defend the Constitution and Government of the United States, and of the State of
Florida against all enemies, domestic and foreign; that I will bear true faith, loyalty,
and allegiance to the same; that I am duly qualified to hold office under the
Constitution and Laws of the State of Florida; and that I will faithfully perform all the
duties of the office of Councilmember of which I am about to enter, so help me God.
fp r
Walter . Barnes
Sebastian City Council Member
Sworn-and subscribed before me this 18th day of March, 2002.
(c'gee nt)4
Sally A.Maio, CMC
City Clerk
(SEAL)
j7%V` �j 'V ��� �C
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Sor of V
February 22, 2002
Kay Clem
Supervisor of Elections
Indian River County, Florida c r
CD 73
N CD -9 rn
Mrs. Sally Maio -11 w rn
Sebastian City Clerk L, <
1225 Main Street 3 -�
Sebastian, FL 32958 , rn
o � z
RE: Canvassing Board Orientation and Public Test for March 12, 2002 Election f' 2c
Dear Sally:
The Supervisor of Elections will conduct an orientation meeting for Canvassing Board Members for the
March 12, 2002 Municipal Elections on March 5, 2002 at 3:00 p.m. in the First Floor Conference Room
"B„
Florida Election Code requires us to hold a "Public Test" of our electronic tabulation system prior to any
election. All candidates, political party representatives, Canvassing Board members and the media are
invited to witness the test. The Code also requires us to advertise this test in our local newspaper. The
test will be conducted in our office on March 5, 2002 at 4:30 p.m. We are located in the County
Administration Building, 1840 25th Street, Vero Beach, Florida.
Absentee ballots for the Municipal Elections received prior to March 12th will be available for public
inspection in the Supervisor of Elections Office from 8:30 a.m. until 12:00 noon, March 12th. The
Canvassing Board will convene at 5:00 p.m. on March 12th to examine and open absentee ballots in the
First Floor Conference Room "A". Any absentee ballots received on Election Day will be available for
public inspection at this meeting. At approximately 6:00 p.m. another Public Test is conducted
immediately prior to counting the absentee ballots. The Canvassing Board remains convened until all
ballots are counted, a final Pubic Test is conducted, and all necessary paperwork is signed.
Enclosed is a sample ballot, a list of polling place locations and our total registration figures as of the
February 11, 2002 book closing date.
Sincerely,
4<ar de'e/r11
Kay Clem
KC:ch
1840 25th Street, Suite N-109 Vero Beach, FL 32960-3396 (561) 567-8187 FAX(561) 770-5367
MUNICIPAL ELECTIONS
DATE: March 12, 2002
INDIAN RIVER COUNTY POLLING PLACES
City of Fellsmere
11 Fellsmere City Council Chambers 21 S. Cypress Street
City of Sebastian
12 Sebastian Community Center 1805 North Central Avenue
14 The Word of Life Church of God 281 Delaware Avenue
15 United Church of Sebastian UCC 1251 Fellsmere Road
16 Sebastian Elks Lodge No. 2714 731 South Fleming Street
City of Vero Beach
20 Our Savior Lutheran Church 1850 6th Avenue
21 Trinity Episcopal Great Hall 2365 Pine Avenue
27 American Legion Post No. 39 1535 Old Dixie Highway
30 Vero Beach Community Center 2266 14th Avenue
31 Leisure Square 3705 16th Street
50 Bethel Creek House 4405 Highway AlA
51 Center for the Arts 3001 Riverside Park Drive
56 St. Edward's Lower School 2225 Club Drive
1/1 5/02
any or
SEBASTIAN
HOME OF PELICAN ISLAND
MEMORANDUM
DATE: February 20, 2002
TO: Mayor Barnes and City Council Members, City Manager, City Attorney and
Deputy City Clerk
FROM: Sally A. Maio SO-V6.
City Clerk
RE: Appointment of Substitute Canvassing Board Member
I recently appointed the City Manager as the third member of the City Canvassing Board for the
March 12, 2002 general election.
In the event that the City Manager is unable to participate on March 12th, I will name the Deputy
City Clerk as his substitute.
sam
cc: Indian River County Supervisor of Elections
G1Y OF
SEBASTIAN
HOME OF PELICAN ISLAND
NOTICE
CANDIDATES' FORUM
CITY OF SEBASTIAN/SEBASTIAN RIVER AREA
CHAMBER OF COMMERCE
INDIAN RIVER COUNTY
FLORIDA
Tuesday, February 19, 2002 - 7 pm
The City of Sebastian and Sebastian River Area Chamber of Commerce are co-
sponsoring a Candidates' Forum on Tuesday, February 19, 2002 in the City Council
Chambers, City Hall, 1225 Main Street, Sebastian, Florida at 7:00 p.m.
Two or more elected officials may be in attendance.
Sebastian River Area Chamber of Commerce
"Meet the Candidates Night"
Sebastian City Council Chambers
February 19, 2002
7:OOPM— 8:30PM
Welcome and Introduction of Moderator Robert Daberkow
Chamber President
One Minute Statements from Each Candidate Ken Macht
Indian River
County
Commissioner
Moderator
Questions from the Moderator with two minute
response from candidates
Additional Comments or Follow Up Statements from
Candidates, two minutes each
If time allows, written questions from the audience may be allowed.
ow Of
SE1154ASTIAIN
`
HOME OF PELICAN ISLAM,
1225 Main Street—Sebastian, Florida 32958
Phone:561-589-5330
Fax:561-589-5570
city@cityofsebastian.org
February 19, 2002
The Honorable Kay Clem
Indian River County Supervisor of Elections
1840 25th Street
Vero Beach, FL 32960
RE: Resolution No. R-02-04
Dear Supervisor Clem:
Please find enclosed a copy of Resolution No. R-02-04 adopting the changes in precinct number 14 and
15 polling places.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Sally A. IV6io, CMC
City Clerk
Encl.
RESOLUTION NO. R-02-04
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA,AMENDING RESOLUTION NO. R-01-85 RELATIVE TO THE MARCH
12, 2002 GENERAL MUNICIPAL ELECTION, AMENDING THE LIST OF
OFFICIAL POLLING PLACES; PROVIDING FOR REPEAL OF RESOLUTIONS
OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS,City Council, in accordance with Section 4.07 of the City of Sebastian Charter,
on December 12, 2001, adopted Resolution No. R-01-85 stating where the election shall take
place, naming the offices to be filled and questions to be decided; and causing notice of election
to be published in accordance with Florida Law.
WHEREAS,subsequent to adoption of Resolution No. R-01-85,the Supervisor of Elections
for Indian River County notified the City Clerk that changes had been made to two of the four
polling places in the City of Sebastian.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA as follows:
Section 1. POLLING PLACES. The March 12, 2002 City of Sebastian General Election shall
be held at four polling places as follows:
A. Precinct 12 The Sebastian Community Center, 1805 North Central Avenue
B. Precinct 14 -Hfghleftels-C—Iterfel Word of Life Church of God, 281 Delaware Avenue
C. Precinct 15 .. : : •, :: re Rd (CR 512)
United Church of Sebastian-UCC, 1251 Fellsmere Road (Sebastian Boulevard)
D. Precinct 16 Sebastian Elks Lodge #2714, 731 South Fleming Street
Section 2. REPEAL. All Resolutions or parts of Resolutions in conflict herewith are hereby
repealed.
Section 2. NOTICE. The City Clerk is hereby directed to publish notice of this amendment
in a newspaper of general circulation.
Section 3. EFFECTIVE DATE. This Resolution shall take effective immediately upon its
adoption.
. a
The foregoing Resolution was moved for adoption by Councilmember Ma j cher . The
motion was seconded by Councilmember Bar c zyk _and, upon being put to a vote, the vote
was as follows:
Mayor Walter Barnes aye
Councilmember Ray Coniglio aye
Councilmember Joe Barczyk aye
Councilmember James Hill aye
Councilman Edward Majcher, Jr. aye
The Mayor thereupon declared this Resolution duly passed and adopted this 13th day of
February, 2002.
CITY OF SEBASTIAN, FLORIDA
It\ifns,l1.P l�ri A^13
Walter arnes, Mayor
AST-TEST:
7 1 1 ,ill
ally A. aio, CMC
City CI rk
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
i'-'"?.,_C, ,.... N k 7)\—
Rich Stringer
City Attorney ...
2
A8 Press Journal Sunday, February 17, 2002
SF
PUBLIC NOTICE
CITY OF SEBASTIAN
GENERAL ELECTION
INDIAN RIVER COUNTY
FLORIDA
The City of Sebastian, Indian River County,
Florida, will conduct a general municipal
election on Tuesday, March 12, 2002 for the
purpose of electing two (2) City Council
members for terms of two (2) years and one (1)
City Council member for a term of one year.
The candidate qualifying period closed on
January 25, 2002 in accordance with section
4.01(b) of the City Charter.
This notice is published to advise of a change in
two of the four polling places.
Locations of the Polling Places are as follows:
Precinct 12 Sebastian Community Center
1805 North Central Avenue
Precinct 14 Word of Life Church of God
(formerly Highlands Chapel), 281
Delaware Avenue
Precinct 15 United Church of Sebastian
1251 Fellsmere Road (Sebastian
Boulevard)
Precinct 16 Sebastian Elks Lodge#2714
731 South Fleming Street
Polling places shall be open from 7 am to 7 pm.
Sample ballots will be mailed out by the Indian
River County Supervisor of Elections to all
registered voters.
Sally A. Maio, CMC
City Clerk - City of Sebastian
an OF
SEPASTIAN
HOME OF PELICAN ISLAND
MEMORANDUM
DATE: February 11, 2002
TO: Mayor Barnes and City Council Members, City Manager and City Attorney
FROM: Sally A. Mair�^- ((d\
City Clerk
RE: Leave
I will be out of town from Tuesday, February 12th through Sunday, February 17th, 2002, due
to a serious family illness.
Deputy City Clerk Jeanette Williams and Information Specialist Ann Rousseau will attend the
February 13th Regular City Council meeting.
Any questions relative to elections can be directed to Ms. Williams who will then contact the
Division of Elections.
sam
cc: Deputy City Clerk
Information Specialist
!1
i
CIIYOF
SEBASTIAN
HOME OF PELICAN ISLAND
1225 Main Street-Sebastian, FL 32958
(561)589-5330 Phone- (561)589-5570 Fax
February 1, 2002
Malcolm Chellrnan
Business Manager
Florida Elections Commission
Room 2002
The Capitol
Tallahassee, FL 32399-0250
RE: Election Assessment-City of Sebastian General Election
Dear Mr. Chellman:
Enclosed please find a completed assessment form for five Sebastian City Council candidates
and a City check in the amount of$ 180.00 payable to Elections Commission Trust Fund for the
1% assessment in accordance with FS 99.093.
If you have any questions, please do hesitate to contact me.
Sincerely ,
�.,� G)d1c ciur
,6-eptdv C.V1 ebiLL e_
Sally A. Maid, CMC
City Clerk
sam
Enclosure(2)
Iwp-electlasseslet.wpd
ELECTION ASSESSMENT (One Percent)
I COUNTY Indian River CITY Sebastian DATE February 1, 2002
A. OFFICE B. CANDIDATE C. PARTY
❑ Mayor Walter W. Barnes ❑ Democrat ❑ Republican
(Name) Part No❑
❑ City Clerk ❑ Minor Party y Affiliation
401 Azine Terrace
X City Commissioner(Council) (Address) X Nonpartisan ❑ Write-in
❑ Other
Sebastian, FL 32958
(City) (Zip)
D. ANNUAL SALARY$ 3.600.00 1 % Election Assessment$ 36.00 Undue Burden ❑ Yes X No
A. OFFICE B. CANDIDATE C. PARTY
❑ Mayor Raymond G. Coniqlio(Name) ❑ Democrat ❑ Republican
❑ City Clerk ❑ Minor Party ❑ No Party Affiliation
941 Carnation Drive
X City Commissioner(Council) (Address) X Nonpartisan ❑ Write-in
❑ Other
Sebastian, FL 32958
(City) (Zip)
D. ANNUAL SALARY$ 3,600.00 1 % Election Assessment$ 36.00 Undue Burden ❑ Yes X No
A. OFFICE B. CANDIDATE C. PARTY '
❑ Mayor Betsy Field-Connelly(Name) 0 Democrat 0 Republican
❑ City Clerk ❑ Minor Party ❑ No Party Affiliation
149 Kildare Drive
X City Commissioner(Council) (Address) X Nonpartisan ❑ Write-in
❑ Other
Sebastian, FL 32958
(City) (Zip)
D. ANNUAL SALARY$ 3.600.00 1 % Election Assessment$ 36.00 Undue Burden ❑ Yes X No
A. OFFICE B. CANDIDATE C. PARTY
❑ Mayor James A. Hill(Name) ❑ Democrat ❑ Republican
_
❑ City Clerk ❑ Minor Party U No Party Affiliation
549 Albatross Terrace
X City Commissioner(Council) (Address) X Nonpartisan ❑ Write-in
❑ Other
Sebastian, FL 32958
(City) (Zip)
D. ANNUAL SALARY$ 3,600.00 1 % Election Assessment$ 36.00 Undue Burden ❑ Yes X No
A. OFFICE B. CANDIDATE C. PARTY
❑ Mayor Salvatore Negila ❑ Democrat ❑ Republican
(Name)
❑ City Clerk ❑ Minor Party ❑ No Party Affiliation
461 Georgia Boulevard
X City Commissioner(Council) (Address) X Nonpartisan ❑ Write-in
0 Other
Sebastian, FL 32958
(City) (Zip)
D. ANNUAL SALARY$ 3,600.00 1 % Election Assessment$ 36.00 Undue Burden ❑ Yes X No
TOTAL ASSESSMENT AMOUNT: $
180.00
Submitted by: Sally A. Maio, City Clerk, City of Sebastian, 1225 Main Street, Sebastian FL 32958 561-589-5330
Pr01/30/02 WED 17:19 FAX 561 770 5367 I1:C ELECTIONS 1j001
,' Riv..c'r Co
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5,i „. _l V�
rte'c7
8Or of V�
Fax Cover Sheet
Kay Clem
Supervisor of Elections - Indian River County, FL
1840 — 25th Street, Suite N-109
Vero Beach, FL 32960
(561) 567-8187
(561) 770-5367 - Fax
TO: SALLY MAIO, SEBASTIAN CITY CLERK
RE: ABSENTEE AND PROVISIONAL BALLOTS
JANUARY 30, 2002
DATE:
MESSAGE: Included in this fax are the ballots for Sebastian. Please proof.:he
names and approve before faxing back to us. Thank you.
3
Number of Pages Including Cover-Sheet:
01/30/02 WED 17:19 FAX 561 770 5367 IRC ELECTIONS 2003
_--,..71
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"ER°I OFFICIAL PROVISIONAL BALLOT p-—
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SEBASTIAN
HOME OFPELICAN ISLAND
MEMORANDUM
DATE: January 29, 2002
TO: Rich Stringer
City Attorney
FROM: Sally A. Maio
City Clerk
RE: Change in Polling Places
Based on a newspaper article I read in today's Press Journal referencing the finalizing of City of
Sebastian polling places by the Supervisor of Elections, I called that office and was informed
that the former precinct 15 which was the North County Library has been moved to the United
Church of Sebastian UCC at 1251 Fellsmere Road (Sebastian Boulevard) while the library
undergoes renovation; and, that the name of precinct 14 was changed from Highlands Chapel
Church of God to Word of Life Church of God(same address).
We adopted Resolution No. R-01-85 in December which designated offices to be filled, listed
polling places, authorized advertisement of the election, and authorized the Supervisor of
Elections to administer the election. The polling places listed in the resolution and the
subsequent election legal ads were valid at that time but are now no longer valid.
What do we need to do to correct this? Do we need to re-adopt the resolution and run the
election ads again or can we clarify the polling places in a display ad? Let me know as soon as
possible so I can take care of it.
The SOE office said they will be including the polling places on the sample ballots that are
being mailed out to all Sebastian registered voters two weeks prior to the election and they will
be mailing new voter ID cards to precinct 15 voters.
sam R
CCri , V
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cc: Mayor and City Council Members
Terrence Moore, City Manager
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CITY OF
SEBASTIAN
HOME OF PELICAN ISLAND
January 28, 2002
Kay Clem
Supervisor of Elections
Indian River County
1840 25th Street
Vero Beach, FL 32960
RE: March 12, 2002 City of Sebastian General Election
Dear Mrs. Clem:
The City of Sebastian qualifying period closed Friday, January 25, 2002 at 4:30 p.m. I faxed the ballot
to your office that afternoon, but noted that I would verify the form of the ballot on Monday when the
City Attorney returned. Today the City Attorney made one minor change to the form of the ballot by
including language in the one year portion. I am enclosing the revised ballot form for your records.
I have appointed City Manager,Terrence Moore to join the City Attorney and I on the City of Sebastian
Canvassing Board.
As always, I look forward to working with you and your staff on March 12, 2002.
Sincerely,
Sally A. Maio, CMC
City Clerk
sam
Enclosures (1)
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HOME OF PELICAN ISLAND
1225 Main Street,Sebastian, Fl 32958
Telephone: (561)589-5330
Fax: (561)589-5570
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OFFICIAL BALLOT
CITY OF SEBASTIAN, FLORIDA
MARCH 12, 2002 GENERAL ELECTION
CITY COUNCIL MEMBER
Two (2) Year Term
Vote For Two (2)
WALTER W. BARNES
BETSY FIELD-CONNELLY
JAMES A. HILL
CITY COUNCIL MEMBER
One (1) Year.Term
Cora, 4.
C S 4A.[;a I %Rwct. "1L 0 Co.Av kte. Va`-44C1 Ierzr C.s
Vote For One (1)
RAYMOND G. CONIGLIO
SAL NEGLIA
an OF
SEDAs.nAN
HOME OF PELICAN ISLAND
1225 Main Street-Sebastian,FL 32958
(561)589-5330 Phone (561)589-5570 Fax
January 25, 2002
Kay Clem
Supervisor of Elections
Indian River County
1840 25th Street
Vero Beach, FL 32960
RE: Community Center-Precinct 12 Agreement
Dear Mrs. Clem:
Enclosed please find one executed original Agreement for use of the Sebastian Community Center
as County Election Polling Place Precinct#12 and a copy of the contact form as requested.
I have also enclosed a copy of the agreement and request that it be signed and mailed back to us
for our records.
Sin y,
,6
Sally A. aio, CMC
City Clerk
sam
Enclosures
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HOME OF PELICAN ISLAND
1225 Main Street,Sebastian, Fl 32958
Telephone: (561)589-5330
Fax: (561)589-5570
Fax
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To: From:
Fax: 77 0 - 367 Pages: p�
Phone: Date: / 022/62,
Re: ' Jae7,1' /7-e6s-11 CC:
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OFFICIAL BALLOT
CITY OF SEBASTIAN, FLORIDA
MARCH 12, 2002 GENERAL ELECTION
CITY COUNCIL MEMBER
Two (2) Year Term
Vote For Two (2)
WALTER W. BARNES
BETSY FIELD-CONNELLY
JAMES A. HILL
CITY COUNCIL MEMBER
One (1) Year Term
(Special Race to Complete Vacated Seat as per City Charter)
Vote For One (1)
RAYMOND G. CONIGLIO
SAL NEGLIA
RlAer ,., R EIVh3
o !TY gar SEBASTIAN
: FFCE Of CITY CLERK
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Bay Clem M14 ti7.0
Supervisor of Elections =
Indian River County, Florida r....) r7
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January 24, 2002 nc<
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Mrs. Sally Maio
City Clerk
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Dear Sally:
We have talked with a representative of the company who prints our sample ballots and
have an estimated cost for the sample ballots we would like to mail to all Sebastian voters
for the March 2002 election.
Th
The price that they have quo -: us on an est ate basis is 41 cents per voter. With four
precincts in Sebastian, tota 'i g 11,596 eligi r le voters, the total cost would be $4,754.36.
I will pay for half of the co t for this s• • , e ballot from my voter education Rind. That
would bring your cost to $27"1.":7• gain, this is an estimates price and there could be
additional charges for graphics design, however, it should not be too far off.
Please let me know if this is acceptable by signing in the space provided and returning
this letter to me at your earliest possible convenience.
Sincerely,
i ,
Kay Cle'.
KC:ch
Ag :-. • d Accepted this; day .f Ott,s ,,r , 2002.
Sall A. Mao, Cit Clerk
�--e !/ i- ` �t - 1/28/2002
, 4.___,-Terrence R. Moore, City Manager
1840 25th Street, Suite N-109 Vero Beach, FL 32960-3396 (561) 567-8187 FAX (561) 770-5367
•
Al2 Press Journal Sunday,January 20, 2002
CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FLORIDA
The public is invited to preview and try the
new Sequoia voting machines
January 23w'2002, 6:00 p.m.
in Council Chambers
1225 Main Street, Sebastian, Florida
The Indian River County Supervisor of
Elections will then demonstrate the
equipment for the public at the 7:00 p.m.
City Council Meeting.
By: City Clerk's Office
CM'cc `e
-
SEB ASTIAN
' /'� �
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HOME OF PELICAN ISLAND /
MEMORANDUM C � 7 /7
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DATE: January 15, 2002 /'t i
TO: Terrence Moore ;(
City Manager
FROM: Sally A. Maio
City Clerk
RE: Canvassing Board Appointment
Indian River County will not be providing a Canvassing Board this year since they have no ballot items
forthcoming. In accordance with the City Charter, as chairperson of the City Canvassing Board, I am
requesting that you join the City Attorney and I on the Canvassing Board for the March 12, 2002
general election.
sam
cc: Mayor and City Council Members
02/08/02 FRI 17:06 FAX 561 770 5367 IRC ELECTIONS 2001
hoer E.
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115 r
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40 ,`i ti0
sor of
Fax Cover Sheet
Kay Clem
Supervisor of Elections - Indian River County, FL
1840 - 25th Street, Suite N-109
Vero Beach, FL 32960
(561) 567-8187
(561) 770-5367 - Fax
TO: Sally Maio, Clerk for the City of Sebastian
RE: Ballot for Touchscreen Voting
DATE: January 8, 2002
MESSAGE: Included in this fax is the ballot as it will appear on the Touchscreen
voting machine. Please look it over, approve it and then fax it back to us.
Thank you.
Number of Pages Including Cover Sheet:
02/08/02 FRI 17:06 FAX 561 770 5367 IRC ELECTIONS [2 002
CITY OF SEBASTIAN
CITY COUNCIL MEMBER
TWO (2) YEAR TERM
VOTE FOR TWO (2)
WALTER W. BARNES
0
BETSY FIELD-CONNELLY O
JAMES A. HILL
0
CITY COUNCIL MEMBER
ONE (1) YEAR TERM
(SPECIAL RACE TO COMPLETE VACATED SEAT AS PER CITY CHARTER)
VOTE FJR ONE (1)
RAYMOND G. CONIGLIO
0
SAL NEGLIA 0
Approved By: ,. ` f '{ J��
•
—Press-Journal Friday,January 4,2002 D 3
j 1010 Legal NotlSss,1010 Legal Notices
PUBLIC NOTICE
CITY OF SEBASTIAN
GENERAL ELECTION
INDIAN RIVER COUNTY
FLORIDA
I The City of Sebastian,Indian River County,Florida,will con-
1 duct a general municipal election on Tuesday, March 12,
2002 for the purpose of electing two(2)City Council mem-
- bars for terms of two (2) years and one (1) City Council
member for a term of one year.
The candidate qualifying period is January 11,2002 through
January 25,2002 in accordance with Section 4.02(6)of the
City Charter.Candidate packets are available in the Office
of the City Clerk, City Hall, 1225 Main Street, Sebastian,
Florida.
The polling places shall be open from 7:00 a.m.to 7:00 p.m.
Locations:
Precinct 12...The Sebastian Community Center
1805 North Central Avenue
Precinct 14...Word of Life Church of God
281 Delaware Avenue
Precinct 15...The North Indian River County Library
1001 Fellsmere Road(CR 512)
Precinct 16...Sebastian Elks Lodge No.2714
731 South Fleming Street
Sally A Maio,CMC
City Clerk- City of Sebastian
• December 21,2001&January 4,2002 2310581r
) - 4--oz
lnle have oJready received your lef#er.
"Monk you. so much. ..ust +hoL.6kl- you-
would like fo know Cbou1- +he L. .
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Kay
Clem
Supervisor of Elections
Indian River County, Florida
TO: CITY CLERKS OF INDIAN RIVER COUNTY
f
FROM: KAY CLEF PERVISOR OF ELECTIONS
RE: ANY MUNICIPAL ELECTIONS TO BE HELD ON MARCH 12, 2002
DATE: JANUARY 4, 2002
Please send us a letter requesting our administration of your municipal
election on March 12, 2002.
Since there is no countywide election scheduled at the polls during 2002,
each municipality will pay its direct share of the total cost of the election.
You will be notified of the amount after the election is over and the costs are
known.
Each municipality should have their own canvassing board members here
(usually three representatives) from 6:00 p.m. the day of the election until we
have completely finished running all precincts for all municipalities. There will
be an orientation for canvassing board members at a date to be determined
later. with the new voting equipment, the logic and accuracy test will be
performed a little differently than it has been previously and will be more
time consuming. The new procedure will include testing several machines at
our warehouse.
The absentee ballots for military and overseas civilian voters for the March 12
election will be mailed on or about February 10, 2002. Each municipality must
notify us as soon as possible, in writing, of its request for us to administer the
election as well as notifying us in writing of its candidates and issues to be
placed on the ballot.
Please call me if there are any questions about this.
1840 25th Street, Suite N-109 Vero Beach, FL 32960-3396 (561) 567-8187 FAX(561) 770-5367
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Supervisor of Elections "4::
Indian River County, Florida
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TO: Polling Place — Precinct Number 12
FROM: Kay Clem, Supervisor of Elections
RE: 2002 County Elections
DATE: December 31, 2001
Thank you for allowing us to use your facility on the 2002 election dates listed
below:
Municipal Elections Tuesday, March 12
First Primary Tuesday, September 10
} General Election Tuesday, November 5
We will need your facility from 6:00 a.m. until after the equipment has been put
away which will be sometime after 7:00 p.m.
Enclosed is the Agreement to be dated and signed by you as the Provider of a
county polling place. Please complete and return to me along with a copy of this
letter in the enclosed stamped, self-addressed envelope by January 31. 2002.
Please fill out the following information for our files:
Contact Person: Sally Maio, City Clerk
Mark Veidt, Building Maintenance Supervisor
Telephone Number: 589-5330 (Clerk) 589-5490 (Public Works)
589-0020 (Clerk Home)
Any lock changes: N/A
If you have any questions, please contact my office.
Thank you.
1840 25th Street, Suite N-109 Vero Beach, FL 32960-3396 (561) 567-8187 FAX(561) 770-5367
Re: County Election Polling Place Precinct # 12
AGREEMENT
Re: Use of Facilities for Polling Place
THIS AGREEMENT, made this day of , 2002, by and between
the INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS (hereafter SUPERVISOR), and
SEBASTIAN COMMUNITY CENTER (hereafter PROVIDER),
WITNESSETH:
WHEREAS, polling in Indian River County has traditionally been held in places such as
churches, schools, and civic organization buildings; and
WHEREAS, orderly administration dictates that a contract for the use of these facilities
be entered into between the SUPERVISOR and the PROVIDER;
NOW, THEREFORE, for and in consideration of the mutual covenants and other good
and valuable consideration, the receipt of which is hereby acknowledged, SUPERVISOR and
PROVIDER agree as follows:
1. PROVIDER shall allow the SUPERVISOR the use of its facilities as a polling place for the
election(s) to be held on:
2002 -Tuesday -March 12th (Municipal Election)
-September 10th (First Primary)
-November 5th (General)
-Any other elections
2. PROVIDER shall allow the SUPERVISOR access to the facilities for the placement and
removal of voting equipment and other related equipment beginning one week before and
ending one week after each election.
3. PROVIDER shall allow use of said facilities without charge to the SUPERVISOR.
4. SUPERVISOR shall cause to be issued insurance in the amount $100,000/$200,000
covering "all elections at all polling places that are held during the above-described period."
IN WITNESS WHEREOF, SUPERVISOR and PROVIDER have entered into this
agreement on the first date above written.
PROVIDER: --°—) INDIAN RIVER COUNTY, FLORIDA
° yf .�...._.
SUPERVISOR OF ELECTIONS
BTerrence R.—Moore, City Manager (\-`,`,a
K y Clem
ATTEST:,
Sally A,/Maio, CMC
City Clerk
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Kay Clem \79,y
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Supervisor of Elections
Indian River County, Florida
December 21, 2001
t
The Honorable Walter Barnes
Mayor of the City of Sebastian
t 1225 Main Street
Sebastian, FL 32958
Dear Mayor B nesW `UA"
We will be using our new Sequoia touch-screen voting system for the first time for your
Municipal Election on March 12th and are eager to give each voter as much direction as
possible on the use of the new voting equipment. We are considering mailing a sample
ballot to voters listing not only the candidates but also some guidelines for using the new
voting machines. We have seen a sample ballot that was used in Riverside County,
California when voters there used Sequoia's touch-screen voting system. It was very
comprehensive and I believe that this could be very beneficial tool for educating our
voters.
We will pay a portion of the cost from our Voter Education budget and would like for the
municipalities to contribute a portion. We are in the process of negotiating a price with
the company that we have used in the past for sample ballots, so I do not have cost
estimates yet. Please let me know if you approve of the concept. We understand you
cannot give final approval until you have actual costs from us.
If you have any questions or need additional information, please feel free to call me.
Sincerely,
Kay le
KC:ch
1840 25th Street, Suite N-109 Vero Beach, FL 32960-3396 (561) 567-8187 FAX(561) 770-5367
Press Journal Friday, December 21,2001 D 3
1010 toga, Neticee(1010 Legal Notices
PUBLIC NOTICE
CITY OF SEBASTIAN
GENERAL ELECTION
INDIAN RIVER COUNTY
•
FLORIDA
The City of Sebastian„Indian River County,Florida,will con-
duct a general municipal election on Tuesday, March 12,
2002 for the purpose of electing two(2)City Council mem-
bers for terms of two (2) years and one (1) City Council
member for a term of one year.
The candidate qualifying period is January 11,2002 through
January 25,2002 in accordance with Section 4.02(b)of the
City Charter.Candidate packets are available in the Office
of the City Clerk, City Hall, 1225 Main Street, Sebastian,
Florida.
The polling places shall be open from 7:00 a.m.to 7:00 p.m.
Locations:
Precinct 12...The Sebastian Community Center
1805 North Central Avenue
Precinct 14...Word of Life Church of God
281 Delaware Avenue
Precinct 15...The North Indian River County Library
1001 Fellsmere Road(CR 512)
Precinct 16...Sebastian Elks Lodge No.2714
731 South Fleming Street
Sally A Maio,CMC
City Clerk- City of Sebastian
December 21,2001&January 4,2002 2310581r
--�
. .- . ; , . p:.;- I,: .24i
mi, PRESS JOURNAL
INDIAN RIVER COUNTY, FLO DA .., ,_
SCRIPPS HOWARD
1801 U.S. 1, Vero Beach, FL 32960 L 1:"
AFFIDAVIT OF PUBLICATION
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
Before the undersigned authority personally appeared, Karen Trego, who on oath says that she is a
Classified Legal Advertising Representative of the Press Journal, a daily newspaper published at Vero Beach
in Indian River County, Florida; that the attached copy of advertisement was published in the Press Journal in
the following issues below. Affiant further says that the said Press Journal is a newspaper published at
Vero Beach in said Indian River County, Florida and that the said newspaper has heretofore been
continuously published in said Indian River County, Florida daily and distributed in Indian River County,
Florida, for a period of one year next preceding the first publication of attached copy of advertisement;
and affiant further says that she has neither paid nor promised any person, firm or corporation any discount,
rebate, commisaion or refund for the purpose of securing this advertisement for publication in the
said newspaper. The Press Journal has been entered as second class matter at the Post Office in Vero Beach,
Indian River County, Florida and has been for a period of one year next preceding the first publication of
the attached copy of advertisement. 1010 Legal Notices 1010 Legal Notices
PUBLIC NOTICE
CITY OF SEBASTIAN
Ad # Name Date
Price Per Day PQ # GENERAL ELECTION
INDIAN RIVER COUNTY
FLORIDA
The City of Sebastian,Indian River County,Florida,will con-
2310581 City of Sebastian 12/21/2001 $59.16 gen. elect duct a general municipal electior-on Tuesday, March 12,
City of Sebastian 01/04/2002 $59.16 gen. elect 2002 for the purpose of electing two(2)City Council mem-
bers for terms of two (2) years and one (1) City Council
Total $118.32 member fora term of one year.
The candidate qualifying period is January 11,2002 through
January 25,2002 in accordance with Section 4.02(b)of the
City Charter.Candidate packets are available in the Office
of the City Clerk, City Hall, 1225 Main Street, Sebastian,
Florida.
The polling places shall be open from 7:00 a.m.to 7:00 p.m.
Locations:
Precinct 12...The Sebastian Community Center
1805 North Central Avenue
Precinct 14...Word of Life Church of God
281 Delaware Avenue
Precinct 15...The North Indian River County Library
1001 Fellsmere Road(CR 512)
Precinct 16...Sebastian Elks Lodge No.2714
731 South Fleming Street
Sally A Maio,CMC
City Clerk- City of Sebastian
December 21,2001 &January 4,2002 2310581r .
Subscribed and sworn to me before this date:
01/03/2002
—
iA W - .
Notary Public .
1
M. HNER �
B
•TAR` MyExp. 0/8/04
PUBLIC No. • •73628
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`.. . . • l)OUMrl.O.
cnv or
SEBASTIAN
HOME OF PELICAN ISLAND
December 17, 2001
Kay Clem
Supervisor of Elections
Indian River County
1840 25th Street
Vero Beach, FL 32960
RE: Voting Equipment Demonstration
Dear Kay:
In response to your letter of December 10, 2001, and after speaking to the City Manager, I am
inviting you to attend the Sebastian City Council meeting on Wednesday, January 23, 2002 at 7:00
p.m. We would be happy to have you demonstrate to Sebastian voters at the beginning of the
meeting. This would give us an opportunity to broadcast the demonstration live on AT&T Channel
25 and then rebroadcast the meeting in the months leading up to the March election.
If you are unable to attend that meeting, our February meetings are the 13th and 27tH
If you'd like to come a little early we could provide an area for you to demonstrate to citizens prior
to the start of the meeting, and then you would be first on the agenda under presentations.
Please let me know if this is the type of forum you're looking for.
Sincerely,
I
Sally A. Maio, CMC
City Clerk
sam
cc: City Manager
I wp-electlsoeletl.wpd
CITY of
SEBASTIAN
HOME OF PELICAN ISLAND
December 17, 2001
Kay Clem
Supervisor of Elections
Indian River County
1840 25th Street
Vero Beach, FL 32960
RE: March 12, 2002 City of Sebastian General Election
Dear Kay:
The Mayor's Proclamation calling the March 12, 2002 General Election by was read at the
December 12, 2001 Regular City Council Meeting. Subsequent to its reading, City Council adopted
Resolution No. R-01-85, stating where the election will be held, naming offices to be filled,
authorizing advertisement of the general election in accordance with Florida Law, authorizing the
Supervisor of Elections to administer the election, and authorizing payment for costs incurred.
Copies of both documents are enclosed. There have been no changes made to the City's Charter
since last submitted to you.
Since the County has no issues on the March ballot, the City of Sebastian Canvassing Board will be
comprised of the City Attorney, City Manager and City Clerk.
Our qualifying period is January 11, 2002 through January 25, 2002. I will fax you a list of names
for the ballot on Monday, January 28, 2002.
As always, I look forward to working with you and your staff on March 12, 2002.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Yet, (12 )/7
Sally A. Maio, CMC
City Clerk
sam
Enclosures
cc: Mayor and City Council
City Manager
City Attorney
Finance Director
Iwp-electlsoeletl.wpd
DEC-11-2001 14 35 DIUISION OF ELECTIONS 850 488 9500 P.01
n:: EIVED ri ' l
1 '7,-F CITY L:11K
2001 11 Pal 2 3R .'�
FLORIDA DEPARTMENT OF STATE
Katherine Harris
Secretary of State
DIVISION OF ELECTIONS
FACSIMILE TRANSMITTAL
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ROOM 1801 • THE CAPITOL • TALLAHASSEE, FLORIDA 32399-0250
DEC-11-2001 14:35 DIUISION OF ELECTIONS 850 488 9500 P.02
' R
3t-T f _ MEMBER OF THE FLORIDA CABINET
DIVISIONS OF FLORIDA DEPARTMENT OF STATE .
7nst eesdi henxm alStLnaete r olioa
vertmid of T nuCFutiOn
nd
Office of theScerotar f‘r I� 4 f .,L��01A. International Modeled
Division of Elections J rr I N Administration Commission
Division of Corporat ions W ater Adludiotery Commiage n
Division of Cultural Main _ Cr CITY Board
and F inance •Division of Historical Rexuices =..z1.... Deportment of Revenue
and Information Services Department of Law Enforcement
Division of Library 2051 U. 11•t r('(� ,.. Department of Highway Safety and Motor Which%
plosion nl L'KCnsing U .V 1 i f Depifnncnt of Veterans'Affoin
Division of Administrative Services FLORIDA DEPARTMENT OF STATE
Katherine Harris
Secretary of State
DIVISION OF ELECTIONS
April 4,2001
INFORMATION ONLY
•
The Honorable David C.Leahy
Supervisor of Elections
Miami-Dade County Elections Office
111 NW 1 Street, Suite 1910
Miami,Florida 33128-1962
RE: DE 01-02
Use of the'Word "Re-elect"
in Political Advertisements •
§ 106.143(5),Fla. Stat.
Dear Mr.Leahy:
•
This is in response to your request for an advisory opinion regarding the use of the.word
"re-elect" in political advertisements. You are the Supervisor of Elections for Miami-
Dade County and pursuant to section 106.23(2), Florida Statutes, the Division of
Elections has authority to issue an opinion to you. You ask:
Can a candidate who is presently occupying an office for which he or she
is running for re-election use the word `re-elect' in political
advertisements if that candidate attained the office through appointment?
The answer to your question is yes. Section 106.143(5), Florida Statutes, provides, in
pertinent part:
No political advertisement of a camf.date who is not an incumbent of the
office for which the candidate is running shall use the word are-elect.'
The word "incumbent" is not defined in the election code. Black's Law Dictionary
defines "incumbent" as "a person who is in present possession of an office. See
Black's Law Dictionary 691 (5th ed. 19'I9). A person appointed to an office is the
incumbent. Therefore a candidate who is presently in possession of an office to
which he was
•
The Capitol • Room 1802 • Tallahassee,Florida 32399-0250 • (850)488-7697
FAX:(850)921-1293 • httpJ/www.doss irr-.fl.us • E-Mail:electionemail.dosstate f.:fs
DEC-11-2001 14:35 DIUISION OF ELECTIONS 850 488 9500 P.03
•
•
The Honorable David C.Leahy
April 4,2001
Page Two
appointed and for which he is running for re-election may use the word "re-elect" in a
political advertisement. See also DE 90-47(December 18, 1990).
I trust this is responsive to your inquiry.
Sincerely,
L, Clayton Roberts
Director,Division of Elections
Prepared by:
Kristi Reid Bronson
Assistant General Counsel
LCR/KRB/st
•
•
•
•
DEC-11-2001 14:36 DIUISION OF ELECTIINS 850 488 9500 P.04
, j) � -- {
to determine whether a recount is necessary, calculate how many votes
As in the previous examples,
constitute more than one-half percent of the total votes cast.More than one-half perce nt of the total votes cast in
this example would be more than 77 votes. I _
cast x 5% I I'
T o t a l votes = -
15,400 x.005=77 votes I ''
As in example 2, calculate whether a run-off election is necessary. Unless Candidate B received a
majority of the votes there must be a run-off election. I. i .-
Total votes cast x50%= 1 `
15,400 x.50=7700
i.'''=
Candidate B received only 7,315 votes.Therefore,there must be a run-off election between Candidate B
and the candidate who received the second largest number of votes, ;andidate C.This means that Candidate A
was glimia9Led from the run-off election.Therefore,the supervisor of elections must determine whether Candidate i;
•A was eliminated by more than one-half percent of the total votes cast
Unless Candidate A was eliminated by more than 77 votes, there must be a recount. Here,Candidate C iii •
received 4,075 votes and Candidate A received 4,010 votes.
4,075-4,010=65
Candidate A was eliminated from the run-off election by only 65 votes, which is less than one-half
'��t
percent of the total votes cast. Consequently,there must be a recount. 1 a
•The phrase"votes cast with respect to such office or measrurn" refers to the votes actually eountatl for a • , .;
opinion for if ss recount examples. ;'
race,.office or measure appearing on the ballot.See op spec • II' , 7_,, -
'r`,-
DE 90-47--December 18,1990
CANDIDATES USING "RE-ELECT" i 7,
• I., ,
IN CAMPAIGN ADVERTISING
I � L,
.
SECTION 106.143,FS.,
AS AMENDED BY CHAPTER 90-315,LAWS OF FLA. .i i i'.,/, `'
''
To: Ms. Dorothy J. Dunn, CMC, City Clerk, City o f Sunrise, 10771% West Oakland Park Boulevard, Sunrise, ' ,■
Florida 33351
II, } 1. ,
•
Prepared by:Division of Elections r.
Honorable Bob Butterworth, Attorney General for the State of Florida,has forwarded your letter to the 3I
Division of Elections.In your letter,you asked whether it is permissible for a candidate for municipal office who ;;I,
is a former council member, but not an incumbent, to use the word "re-elect" in campaign literature, bumper i }: r ;
stickers,etc. H i l'
• Pursuant to Section 106.23(2),Florida Statutes,the Division of Elections has authority to issue opinions ,I 1,
on the Florida Election Code, Chapters 97-106, Florida Statutes, to various categories of persons including
1,
165 ,;lil ; 1
Ili 0.
q
L p -
DEC-11-2001 14:36 DIUISION OF ELECTIO: 850 488 9500 P.05
.—
municipal clerks with election related duties.Therefore,we have authority to issue this opinion to you.
At the present time, the Florida Election Code does not address the usage of the word "re-elect."
However, Chapter 90-315, Laws of Florida, Section 35, amended Section 106.143, Florida Statutes, effective
January 1, 1991.This amendment will provide the following:
• (4)No political advertisement of a candidate who is not an incumbent of the office for which he
is running shall use the word"re-elect."Additionally,such advertisement must include the word
"for" between the candidate's name and the office for which he is running, in order that
incumbency is not implied.This subsection does not apply to bumper stickers or items designed
to be worn by a person.
Webster defines "incumbency" as "the quality or state of being incumbent.""Incumbent" is defined as
" ccnp iqg a specified office."(Emphasis added.)Webster's Ninth N w r uo
e g��-$s�1QUa1y(1983),611. . '
Therefore,effective January 1, 1991,only a candidate who is
is running for re-election may use the word"re-elect"in political advertisement
occupying an office for which he
• 3,
SIMIVARY
4
Effective January 1, 1991,only a candidate who is presently occupying an office for whi
fo elec may use the word"re-elect"in political advertisement. ch he is runttiag
DE 91-01--February 4,1991
CLARIFICATION OF OPINIONS RELATING TO VERIFICATION
OF SIGNATURES ON PETITIONS
SECTION 97.091(1),(2)(a),F.S.
THIS OPINION PARTIALLY RESCINDS DE 87-16
To:Honorable Dorothy Walker Ruggles, Supervisor of Elections, Pinellas County, 315 Court
Florida 34616-5190 Street, Clearwater,
Prepared by:Division of Elections
This is in reference to your letter of
December 19, 1990,requesting clarification of DE 87-16 and 90-29
relating to the verification of electors' signatures on petitions. You are the supervisor of County and pursuant to Section 106.23(2), Florida Statutes, the Division of Elections has authority Co issuellas
advisory opinion to you relating to the Florida Election Code,Chapters 97-106,Florida Statutes. ty ssue an
You ask;
•
Should the supervisor of elections verify the signature _
different than the address on the registration ��lure of a voter whose address on a petition is
g book.
In DE 90-29, the Division opined that when the address of an elector on the
address on the registration book, the signature of the elector should be verified unless the supervisor n is differenr thaw the
believe that the address on the petition is not the elector's correct address, is applicable ble when an
elector has moved into the district in question, or when the elector's new This vision the applicable when tie
address is in the same district as the
TOTAL P.05
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1
X/ v'Kay Clem osn
C� i'xl
Supervisor of Elections L I'v ` I`' ✓( co <
Indian River County, Florida U '� C' m —
December 10, 2001 Vif,�C
Cl"
4'- r`o =
Mrs. Sally Maio -L�k c° ( C4
City Clerk
City of Sebastian 1\-9' f,
1225 Main Street p
Sebastian, FL 32958
Dear Sally:
As you know, the punch card system of voting will be outlawed soon (September
1, 2002). To comply with the new law, our county commission voted to purchase
touch-screen voting machines. We will use them for the first time during the
municipal elections on March 12th
Because we will be using a new voting system, it is imperative to teach voters
how to use it. We want them to feel comfortable with the new technology so that
they will get out and vote. Therefore, I am trying to get out into the community as
much as possible to give voters hands-on demonstrations and to answer
questions. If you have any town hall or organization meetings which would be a
good forum for demonstrating the touch-screen, we would be more than happy to
bring our equipment there.
Please give this offer some thought and let me know if we could be of service to
you and your residents.
Sincerely, /
1
_... Lit,,,y?( 7 ,
1 70.- �.17..
Kay Clem 2` /
vi. 3( "5 sr-d,.
i ( .7e z,__
1840 25th Street, Suite N-109 Vero Beach, FL 32960-3396 (561) 567-8187 FAX(561) 770-5367
air OF
SEBASTIAN
HOME OF PELICAN ISUND
ELECTION
PROCLAMATION
WHEREAS, Section 4.05 of the Charter of the City of Sebastian,Indian
River County,Florida requires that all elections shall be called by a proclamation
of the Mayor; and
WHEREAS,the current terms of two City Council members are scheduled
to expire in March 2002; and
WHEREAS,due to the resignation of a City Council member whose two
year term would have expired in March 2003,a successor is to be elected for a one
year term at the March 2002 election in accordance with Charter Section 2.08(c).
NOW,THEREFORE,I,Walter Barnes,by virtue of the authority vested
in me as Mayor of the City of Sebastian, Florida, do hereby proclaim that a
general election of the City of Sebastian for the three City Council offices will be
held in the City of Sebastian on the 12th day of March,2002.
IN WITNESS WHEREOF,I have hereunto set my hand and affixed the
seal of the City of Sebastian this 7th day of December, 2001, to be read at the
December 12th,2001 Regular City Council Meeting.
\p1 c,..)10 6 NAA-�
alter Barnes,Mayor
AT ST:
j
// )'
Sally A. ■ aio,CMC
City Clerk
CITY or
sumsruip4
HOME OF FEL.ICAN ISLAND
1225 Main Street—Sebastian, Florida 32958
Phone: 561-589-5330
Fax: 561-589-5570
city@cityofsebastian.org
October 1, 2001
The Honorable Kay Clem
Supervisor of Elections
1840 25th Street
Vero Beach, FL 32960
Dear Supervisor Clem:
Vice-Mayor Ben Bishop tendered his resignation at the September 26th Regular Council Meeting. Mr.
Ray Conigilo was appointed to fill his remaining term. Mr. Coniglio will be sworn in at the October 10th
Regular Council Meeting.
I have provided Financial Disclosure Forms for both members. Upon my receipt, I will forward the
completed forms to you.
Sincerely,
Sally A. Maio, CMC
City Clerk
� Y 0
nn
Op PELICAN.
City of Sebastian
1225 MAIN STREET 0 SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 0 FAX(561) 589-5570
OFFICE OF THE CITY ATTOOIU\FY
MEMORANDUM
To: Sally A. Maio, CMC, City Cler
From: Rich Stringer, City Attorne
Date: June 18, 2001
Re: Declarations of candidacy
The question has arisen as to whether a person may declare their candidacy for office on
the City Council prior to the time set for qualifying. Apparently in the past the qualifying
date was construed to be the first date on which a person could begin a campaign.
There are traditionally three steps to a candidacy — declaration of candidacy, opening a
campaign account and fund-raising, and qualifying. Sometimes people actually fund-raise
before declaring their candidacy; this is the "exploratory" committee stage. These three
steps can be taken independently of one another.
A citizen of Sebastian may declare their candidacy at anytime. At any time they may
appoint a campaign treasurer and open a campaign account, an they may thereafter begin
fund-raising subject to the reporting provisions of F.S. 106.07 Within ten (10) days of
opening the account, that person must file his statement concerning the comprehension of
Chapter 106. All of this may be done at anytime prior to qualifying. The only action that is
time-restrained is qualifying itself.
I hope this answers any concerns on the matter.
CC: Mayor and Council
rnF of
SEBASTIAN
HOME OF PELICAN ISLAND
MEMORANDUM
DATE: June 19, 2001
TO: Mayor and City Council Members
FROM: Sally A. Maio )'\...
City Clerk
RE: Running for Office
The City Attorney provided me with a legal opinion on the question of when a candidate can
begin his/her campaign. That opinion was copied to City Council members.
As an addendum to the opinion, I am providing information that I submitted to him in making the
inquiry. It further explains procedure for anyone who wishes to begin fundraising prior to the
January filing period that is set out in the City Charter.
To synopsize:
• You may simply announce your intention to run at any time and no forms submittal is
required until January if you do not wish to begin fundraising until that time.
• You may declare at any time and begin fundraising IF YOU HAVE FIRST SUBMITTED
TO THE CITY CLERK (qualifying officer) THE FORM NAMING THE TREASURER AND
DESIGNATING A CAMPAIGN DEPOSITORY. Within ten days of submitting that form
you must submit the form that states you have read and understand FS 106. Campaign
reports will have to be submitted on the 10th day of each calendar quarter following the
time the form naming the treasurer and depository is submitted and then on the 18th and
4th days preceding the election.
• You may wait until the Charter designated filing period in January to submit all qualifying
forms if you wish and then only the 18th and 4th day campaign reports are required.
• Campaign signs cannot be posted until 30 days prior to the election.
If you have any further questions, please give me a call.
sam
cc: City Manager
City Attorney
The following question has been posed;"Can I begin my campaign now?"
In past years, no candidate has ever submitted any of their qualifying papers prior to the 45-60 day
period set out in Charter Section 4.02.
Charter Section 4.02 Filing of candidate's oath;fee reads;
(a) Each candidate, in order to qualify for election to the office of councilmember, shall take and
subscribe to an oath or affirmation in writing. A printed copy of the oath or affirmation shall be
furnished to the candidate by the city clerk and shall comply with the provisions of Florida law.
(b) The oath set forth above in subsection (a) shall be filed with the city clerk at least forty-five(45)
days, but no more than sixty(60) days,prior to the day of the election, along with payment of a
non-refundable filing fee as provided by law.
Charter Section 4.01.Adoption of state election laws provides that:
All general laws of the State of Florida, relating to elections and the registration of persons
qualified to vote therein which are not inconsistent with the provisions hereof or the ordinances
of the City of Sebastian, shall be applicable to all city elections.
Since there are no other provisions of the charter that relate specifically to qualifying,with the exception
of the $25 qualifying fee which is set out in Section 38-2 of the Code of Ordinances, we then turn to the
Florida Statutes for additional procedures and schedules for elections filing.
Section 106.011(16) F.S. states:
"Candidate"means any person to whom any one or more of the following apply:
1. Seeks to qualify for nomination or election by means of the petitioning process.
2. Seeks to qualify for election as a write-in candidate.
3. Receives contributions or makes expenditures, or consents for any other person to receive
contributions or make expenditures, with a view to bring about his or her nomination or election
to, or retention in, public office.
4. Appoints a campaign treasurer and designates a primary depository.
5. Files qualification papers and subscribes to a candidate's oath as required by law.
Section 106.021 F.S. states:
No person shall accept any contribution or make any expenditure with a view to bringing about his or her
nomination, election, or retention in public office, or authorize another to accept such contributions or
make such expenditure on the person's behalf, unless such person has appointed a campaign treasurer
and designated a primary campaign depository.
This process is done by filing a form provided by and returned to your qualifying officer(city clerk)
No where does statutes provide when this designation may take place.
Section 106.023 F.S. Statement of Candidate in part states:
Each candidate must file a statement with the qualifying officer within 10 days after filing the appointment
of campaign treasurer and designation of campaign depository, stating that the candidate has read and
understands the requirements of this chapter
Section 106.07 F.S.Reports;certification and filing states:
(1) Each campaign treasurer designated by a candidate or political committee pursuant to s. 106.021
shall file regular reports of all contributions received, and all expenditures made, by or on behalf of such
candidate or political committee. Reports shall be filed on the 10th day following the end of each
calendar quarter from the time the campaign treasurer is appointed, except that, if the 1ch day following
the end of a calendar quarter occurs on a Saturday, Sunday, or legal holiday, the report shall be filed on
the next following day which is not a Saturday, Sunday, or legal holiday. Quarterly reports shall include
all contributions made during the calendar quarter which have not otherwise been reported pursuant to
this section.
(a) Except as provided in paragraph (b), following the last day of qualifying for office, the reports
shall be filed on the 32"d, 18th, and 4th days immediately preceding the first primary and on the 1$h and
4th days immediately preceding the second primary and general election, for a candidate who is opposed
in seeking nomination or election to any office, for a political committee, or for a committee of continuous
existence.
(b) (does not relate to municipal officers)
In response to the question I would say the options are:
• A person can verbally announce that he/she is considering running for office at any time as long
as he/she is not taking any contributions or making any expenditures and can wait for the
January filing period set out in the Charter to submit the appointment/designation form and all
other filing forms and fees.
OR
• A person can announce that they are considering running for office at any time and begin to
take contributions and make expenditures at any time if they have first submitted the form
naming a treasurer and designating a campaign depository to the qualifying officer(city clerk).
Once the designation form is submitted they would have to, within ten days, submit a form
stating they have read and understand FS 106. Campaign Treasurers reports would then be
filed on the 10th day following the end of each calendar quarter from the time the campaign
treasurer is appointed and then again on the 18th day and 4th day preceding the election). The
candidate would submit the remainder of forms and fees necessary to the filing process during
the January time slot as set out in the charter.
I had asked this same question of other City Clerks and Supervisor of Elections staff during preparation
of the election packet for this past year and was told without any hesitation that a person can start the
process at any time if they follow the above requirements.
As to the posting of signs, in accordance with the Land Development Code, no signs can be posted
more than 30 days prior to the election.
Sally Maio, City Clerk
SCHEDULE FOR ELECTION DOCUMENTS
• Each person who seeks to qualify for office shall appoint a campaign treasurer and
designate a depository prior to qualifying for office
• Qualifying fees MUST be paid for by a check from the campaign account.
• No person may accept any contribution or make any expenditure with a view to
candidacy unless he/she has designated a campaign treasureer and depository
(106.021 FS)
• Candidates must file statement that he/she understands FS 106 with filing officer within
ten days of naming campaign treasurer and depository (106.023 FS)
By the end of November 2001
• City Council should address and take action on any Charter amendment ordinances it
wishes to consider.
2nd Regular Meeting in December
• Mayor Calls Election by Proclamation
• City Council Adopts Resolution -Where Election Held, Offices to be Filled, Questions to
be Decided, Clerk to Advertise in Accordance with Florida Law, Authorize Supervisor to
Administer, Authorize Payment
December 21, 2001 & January 4, 2002
• Advertise general election in legal notices (100.021 FS - Charter 4.01) in 30 day period
prior to qualifying
January 10, 2002
• First quarterly report for anyone who pre-qualified and received contributions/
expended funds (106.07 FS)
January 1, 2002
• Deadline for board members to resign to run for Council (Code 2-167)
1
January 11 through 25, 2002
• Qualifying (at least 45 days but no more than 60 days prior to election - Charter
Section 4.02 -Candidate's oath)
• Filing fee is $25.00 (Section 38-2 Code of Ord) plus 1 percent of annual salary amount
of office being sought (99.093 FS) (Council salary is $ 300.00 per month - $3,600 per
year- 1 percent is $36.00) - Amounts in one check from campaign account to the
City of Sebastian
Following Qualifying
• Request check for Division of Elections, Election Commission Trust Fund - prepare
assessment form and mail within 30 days of close of qualifying with cover letter-
mail to Dept. of State Elections Commission Trust Fund
January 28, 2002
• Following close of qualifying mail ballot to SOE
February 10, 2002
• Political Signs may be posted in city in accordance with LDC provisions
February 22, 2002
• 1st campaign treasurer's report (18th day preceding general election 106.07 FS) -stay
until 5 pm to receive them
March 7, 2001
• Last day to accept contributions (before midnight) (106.08 (3)F.S.)
March 8, 2001
• Last day candidates may make expenditures from campaign accounts (106.08 FS)
• 2nd campaign treasurer's report (4th day preceding election 106.07 FS) -stay until 5
pm to receive them
March 12, 2002
• General Election - Bring Certificate of Canvassing Board for entry and signature -
prepare minutes (Charter 2.03) - arrive by I pm
March 13, 2002
• Prepare Resolution - Declaring Acceptance of Certificate of Canvassing Board
(results) \wp-form\election.rs2 - R-02-
2
March 18, 2002
Special Meeting: (Charter 2.04(b) and 2.06 (a) and (c); 4.08 (c))
• Resolution No. R-02- - Certificate of Canvasssing Board
• Investiture of New Council Members
• Election of Mayor and Vice-Mayor by City Council
March 19, 2002
• Thank you letter to SOE enclosing copies of R-01-, Canvassing Board Minutes, and
Financial Disclosure Forms
• Wait for bill from SOE - present to City Council for approval and submit to SOE
June 10, 2002
• Termination Report (90 day report for candidates only)
Iwp-electlschedule.wpd
3