HomeMy WebLinkAbout2013 General Election DocumentsCITY COUNCIL AGENDA TRANSMITTAL
SUBJECT-
11/5/13 Election Matters
• Swearing In of Elected Officials
Reading of Election Results
Election of Vice Mayor
and Vice Mayor
AGENDA NO:
DEPT. ORIGIN:
CITY MANAGER:
CITY ATTORNEY:
DATE SUBMITTED
MEETING DATE:
Exhibits: Certification of Canvassing Board — Final Results
Swearing In:
u
11/13/13
The three newly elected officials are asked to remain on the floor of the Chambers and be
called to the podium individually, with their families if they choose, to be sworn by the City
Clerk, then take a place at the dais. This will be done alphabetically. Andrea Coy, Richard
Gillmor, Bob McPartlan.
Charter Sec. 2.04. Term Commencement.
Swearing In. The terms of newly elected council members shall commence when they
are sworn in immediately prior to the first regularly scheduled city council meeting held
following certification of the election results.
Call to Order, Invocation, Pledqe and Roll Call
The meeting will then be called to order by incumbent Mayor McPartlan, followed by the
invocation, Pledge of Allegiance and Roll Call.
The first order of business is reading of results and election of Mayor and Vice Mayor.
Reading of Results by City Attorney, and Election of Mayor and Vice -Mayor
The City Attorney will read the results of the election as certified by the Canvassing Board.
Incumbent Mayor McPartlan will call for nominations for Mayor.
If there is more than one nomination the City Clerk will call each Council member's name and
the Council member shall state his or her preference for Mayor. The member receiving at
least three will be elected Mayor. If there is only one nomination, the member is elected
without need for a roll.
The newly elected Mayor will call for nominations for Vice - Mayor, and the same process is
followed.
Charter Sec. 2.06. Mayor, vice- mayor.
(a) Mayor- - Selection and term. [AJfter the seating of any newly elected council members at
the city council meeting held pursuant to Section 2.04 the new city council shall, as the first
order of business, elect a mayor from among its members. The incumbent mayor or in his or
her absence, the vice -mayor or in his or her absence, the senior member of city council, shall
ask for nominations for mayor. After all nominations have been made, the nominations shall
be closed. The city clerk shall then call the roll of the council members and each council
member shall cast an afrmative vote for the council member of their choice. The council
member that receives a majority vote shall be elected mayor. In the event no council member
receives a majority of the votes cast on the first ballot, balloting with sequential roll calls shall
continue until a council member receives a majority vote. Council members shall not nominate
themselves. Only elected council members shall be eligible for the office of mayor.
(1) If there is no mayor seated on the new or existing city council, a temporary city council
chairperson may be elected from the incumbent members of the city council for the purpose
of electing a mayor as set forth above.
(2) In the event there is only one nomination and second for mayor, the nominee shall be
seated as mayor.
(b) Mayor - Duties, general. The mayor shall preside at each meeting of the city council,
shall have a vote upon matters before the city council, but shall not possess a veto power.
The mayor shall have the power to preserve the peace and order, be recognized as the head
of the city government for all ceremonial purposes, and shall be recognized by the governor
as the head of the city government for purposes of military law. The mayor shall sign all
ordinances, resolutions and proclamations of the city council or other documents as required
by law on behalf of the city as directed and authorized by the city council, which shall also be
attested by the city clerk.
(c) Vice - mayor- - Selection and term. immediately subsequent to the selection of a mayor,
the city council shall elect a vice -mayor from among its members. The term of the vice -mayor
shall be for one year or until his or her successor is elected. The vice -mayor shall be elected
using the same procedure as for the election of mayor.
CERTIFICATE OF CANVASSING BOARD
OFFICIAL RETURNS
CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FLORIDA
We, the undersigned, members of the duly constituted Board of Canvassers for the City
of Sebastian, Indian River County, Florida, do hereby certify that we met in the office of the
Supervisor of Elections on the 5`h Day of November, A.D. 2013 and proceeded to publicly
canvass the votes given for the offices herein specified at the Municipal Election on the 51' Day
of November, A.D. 2013, as shown by the returns on file in the office of the Supervisor of
Elections. We hereby certify from said returns as follows:
For Two Year City Council Member Term, the whole number of votes cast was G
of which number
(VOTE FOR NO MORE THAN THREE)
ANDREA B. COY
RECEIVED
IJ73 VOTES
DAMIEN GILLIAMS
RECEIVED
I VOTES
RICHARD GILLMOR
RECEIVED
AT VOTES
BOB MCPARTLAN
RECEIVED
VOTES
DON WRIGHT
RECEIVED
VOTES
The Canvassing Board certifies that the board has reconciled the number of persons who voted
with the number of ballots counted and that the certification includes all valid votes cast in the
election.
Sally Maio, Se tian City Clerk
Canvassing bard Chairman
Robert Ginsburg, Seba ians City Attorney
4i, Board Member
ebastian City Manager
Board Member
November 7, 2013
Leslie R. Swan
Supervisor of Elections
Indian River County
November 5, 2013
Dear Sally,
Enclosed please find the invoice and book closing totals for the City of Sebastian municipal election.
The total cost was calculated at the agreed upon contract price at $ 2.00 per registered voter times
the number of registered voters at book closing.
If you have any questions please do not hesitate to contact me at 772 - 226 -3435.
Sincerely,
Leslie Rossway Swan
Supervisor of Elections
v€nu • hero BL 32967 1 Office: (772) 226 -3440 Fax (7f 7r7@s7'� :vor
/10�
Indian River County Supervisor of
INDIAN RIVER COUNTY
4375 43rd Avenue
Vero Beach, F1 32967
Bill To
CITY OF SEBASTIAN
SALLY MAIO, CITY CLERK
1225 MAIN STREET
SEBASTIAN, FL 32958
Invoice
Date
Invoice #
11/5/2013
5142053
P.O. No.
Terms
Project
Net 15
Description
Qty
Rate
Amount
CITY ELECTION: City of Sebastian Municipal Election-
16,240
2.00
32,480.00
November 5, 2013
ACCOUNT: 010009 534990
P.O. #: --
PROJECT
AMOUNT: $ 32,480. 00
DATE: 11/13/13
DEPT HEAD'
THANK YOU
Total $32.480.00
Payments /Credits $0.00
Balance Due $32.480.00
Page: I
Indian River County, FL
Leslie Rossway Swan
Date 11/4/2013
Supervisor of Elections
Time 11:12 AM
Book Closing Race /Sex/Party Totals for 2013 MUNICIPAL
ELECTION
Election 75
Book Closing Date Oct/07/2013
Precinct: 7.0
Dem
Gre
Idp
Int
LPF
Npa Rep Tpf
Total
American Ind/Alaskan
F
3
0
0
0
0
2 3
0 8
M
0
0
0
0
0
1 0
0 1
U
0
0
0
0
0
1 0
0 1
Total
3
0
0
0
0
4 3
0 10
Asian or Pacific Isl
F
3
0
0
0
0
1 1
0 5
M
1
0
0
0
0
2 1
0 4
Total
4
0
0
0
0
3 2
0 9
Black, not Hispanic
F
18
0
0
0
0
3 0
0 21
M
8
0
0
0
0
4 0
0 12
Total
26
0
0
0
0
7 0
0 33
Hispanic
F
7
0
0
0
0
6 2
0 15
M
7
1
0
1
0
4 8
0 21
Total
14
1
0
1
0
10 10
0 36
Multi -Racial
F
1
0
0
0
0
1 0
0 2
M
1
0
0
0
0
0 0
0 1
Total
2
0
0
0
0
1 0
0 3
Other or Undeclared
F
1
0
0
0
0
7 6
0 14
M
2
0
0
0
0
3 4
0 9
U
0
0
0
0
0
1 0
0 1
Total
3
0
0
0
0
11 10
0 24
Unknown
F
3
0
0
0
0
5 3
0 11
M
1
0
0
0
0
3 0
0 4
U
1
0
0
0
0
5 3
0 9
Total
5
0
0
0
0
13 6
0 24
White, not Hispanic
F
246
0
6
23
0
196 380
0 851
M
157
0
6
23
2
184 357
1 730
U
2
0
0
1
0
3 3
0 9
Total
405
0
12
47
2
383 740
1 1,590
Total
462
1
12
48
2
432 771
1 1,729
Page: I
Indian River County, FL
Date 11/4/2013
Time 11:12 AM
Election 75
Precinct: 8.0
American Ind/Alaskan
Asian or Pacific Isl
Black, not Hispanic
Hispanic
Multi -Racial
Other or Undeclared
Unknown
White, not Hispanic
Total
Page: 2
Leslie Rossway Swan
Supervisor of Elections
Book Closing Race /Sex/Party Totals for 2013 MUNICIPAL ELECTION
Book Closing Date Oct/07/2013
Total
2
3
1
6
7
3
10
21
15
1
37
21
23
44
1
1
7
5
6
18
3
3
14
20
750
612
17
1,379
1,515
Indian River County, FL
Dem
Gre
Idp
Int
Npa
Rep
TPF
F
2
0
0
0
0
0
0
M
0
0
0
0
2
1
0
U
0
0
0
0
1
0
0
Total
2
0
0
0
3
1
0
F
1
0
0
0
3
3
0
M
1
0
0
0
0
2
0
Total
2
0
0
0
3
5
0
F
17
0
0
0
2
2
0
M
6
0
0
1
5
3
0
U
1
0
0
0
0
0
0
Total
24
0
0
1
7
5
0
F
11
0
0
0
4
6
0
M
9
0
0
2
3
9
0
Total
20
0
0
2
7
15
0
F
0
0
0
0
1
0
0
Total
0
0
0
0
1
0
0
F
2
0
0
0
2
3
0
M
3
0
0
0
0
2
0
U
2
0
0
0
3
1
0
Total
7
0
0
0
5
6
0
F
1
0
0
0
1
1
0
M
0
0
0
0
2
1
0
U
2
0
0
0
10
2
0
Total
3
0
0
0
13
4
0
F
263
2
5
32
159
288
1
M
161
0
3
21
152
275
0
U
4
0
0
0
4
9
0
Total
428
2
8
53
315
572
1
486
2
8
56
354
608
1
Total
2
3
1
6
7
3
10
21
15
1
37
21
23
44
1
1
7
5
6
18
3
3
14
20
750
612
17
1,379
1,515
Indian River County, FL
Date 11/4/2013
Time 11:12 AM
Election 75
Precinct: 8.1
American Ind/Alaskan
Asian or Pacific Isl
Black, not Hispanic
Hispanic
Multi - Racial
Other or Undeclared
Unknown
White, not Hispanic
Total
Page: 3
Leslie Rossway Swan
Supervisor of Elections
Book Closing Race /Sex/Party Totals for 2013 MUNICIPAL ELECTION
Book Closing Date Oct/07/2013
Total
1
6
7
10
I1
1
22
48
35
83
67
36
103
4
4
14
16
9
39
11
8
19
38
1,136
968
13
2,117
2,413
Indian River County, FL
Dem
Idp
Int
LPF
Npa
Rep
F
0
0
0
0
0
1
M
0
0
0
0
0
6
Total
0
0
0
0
0
7
F
7
0
0
0
1
2
M
4
0
0
0
5
2
U
1
0
0
0
0
0
Total
12
0
0
0
6
4
F
35
0
1
0
9
3
M
23
0
2
0
6
4
Total
58
0
3
0
15
7
F
21
0
1
0
23
22
M
16
0
0
0
14
6
Total
37
0
1
0
37
28
F
2
0
0
0
2
0
Total
2
0
0
0
2
0
F
5
0
2
0
4
3
M
8
0
0
0
5
3
U
2
0
0
0
6
1
Total
15
0
2
0
15
7
F
4
0
1
0
5
1
M
4
0
0
0
4
0
U
4
0
0
0
12
3
Total
12
0
1
0
21
4
F
375
7
34
2
282
436
M
271
10
32
3
248
404
U
1
0
0
0
8
4
Total
647
17
66
5
538
844
783
17
73
5
634
901
Total
1
6
7
10
I1
1
22
48
35
83
67
36
103
4
4
14
16
9
39
11
8
19
38
1,136
968
13
2,117
2,413
Indian River County, FL
Date 11/4/2013
Time 11:12 AM
Election 75
Precinct: 9.0
American Ind/Alaskan
Asian or Pacific Isl
Black, not Hispanic
Hispanic
Multi - Racial
Other or Undeclared
Unknown
White, not Hispanic
Total
Page: 4
Leslie Rossway Swan
Supervisor of Elections
Book Closing Race /Sex/Party Totals for 2013 MUNICIPAL ELECTION
Book Closing Date Oct/07/2013
Total
7
5
2
14
24
7
31
54
44
1
99
82
65
147
3
2
5
20
20
6
46
8
10
17
35
1,586
1,396
37
3,019
3,396
Indian River County, FL
Dem
Gre
Idp
Int
LPF
Npa
Ref
Rep
F
2
0
0
0
0
1
0
4
M
2
0
0
0
0
2
0
1
U
0
0
0
0
0
2
0
0
Total
4
0
0
0
0
5
0
5
F
3
0
0
1
1
11
0
8
M
0
0
0
0
0
2
0
5
Total
3
0
0
1
1
13
0
13
F
48
0
0
0
0
2
0
4
M
27
0
0
1
0
7
0
9
U
1
0
0
0
0
0
0
0
Total
76
0
0
1
0
9
0
13
F
30
0
0
2
0
27
0
23
M
23
0
0
1
0
28
0
13
Total
53
0
0
3
0
55
0
36
F
1
0
0
0
0
1
0
1
M
1
0
0
0
0
0
0
1
Total
2
0
0
0
0
1
0
2
F
6
0
0
1
0
5
0
8
M
9
0
0
0
0
3
0
8
U
1
0
0
0
0
4
0
1
Total
16
0
0
1
0
12
0
17
F
3
0
0
0
0
4
0
1
M
2
0
0
0
0
6
0
2
U
2
0
0
2
0
9
0
4
Total
7
0
0
2
0
19
0
7
F
470
0
8
52
3
338
0
715
M
336
1
7
49
4
360
1
638
U
7
0
1
1
0
17
0
11
Total
813
1
16
102
7
715
1
1,364
974
1
16
110
8
829
1
1,457
Total
7
5
2
14
24
7
31
54
44
1
99
82
65
147
3
2
5
20
20
6
46
8
10
17
35
1,586
1,396
37
3,019
3,396
Indian River County, FL
Date 11/4/2013
Time 11:12 AM
Election 75
Precinct: 9.1
American Ind/Alaskan
Asian or Pacific Isl
Black, not Hispanic
Hispanic
Multi- Racial
Other or Undeclared
Unknown
White, not Hispanic
Total
Page: 5
Leslie Rossway Swan
Supervisor of Elections
Book Closing Race /Sex/Party Totals for 2013 MUNICIPAL ELECTION
Book Closing Date Oct/07 /2013
Total
2
2
4
7
5
1
13
36
34
70
44
35
79
2
2
5
10
6
21
7
3
12
22
764
650
14
1,428
1,639
Indian River County, FL
Dern
Gre
Idp
Int
LPF
Npa
Ref
Rep
F
1
0
0
0
0
0
0
1
M
0
0
0
0
0
1
0
1
Total
1
0
0
0
0
1
0
2
F
1
0
0
0
0
6
0
0
M
0
0
0
0
0
2
0
3
U
1
0
0
0
0
0
0
0
Total
2
0
0
0
0
8
0
3
F
25
0
0
1
0
5
0
5
M
20
0
0
0
0
12
0
2
Total
45
0
0
1
0
17
0
7
F
18
0
0
0
0
18
0
8
M
11
0
0
0
1
12
0
11
Total
29
0
0
0
1
30
0
19
M
1
0
0
0
0
0
0
1
Total
1
0
0
0
0
0
0
F
1
0
0
0
0
3
0
1
M
4
0
0
0
0
4
0
2
U
2
0
0
0
0
2
0
2
Total
7
0
0
0
0
9
0
5
F
2
0
0
1
0
2
0
2
M
1
0
0
0
0
2
0
0
U
0
0
0
0
0
8
1
3
Total
3
0
0
1
0
12
1
5
F
253
0
8
18
1
171
1
312
M
162
1
3
25
0
147
2
310
U
3
0
0
0
0
5
0
6
Total
418
1
11
43
1
323
3
628
506
1
11
45
2
400
4
670
Total
2
2
4
7
5
1
13
36
34
70
44
35
79
2
2
5
10
6
21
7
3
12
22
764
650
14
1,428
1,639
Indian River County, FL
Page: 6
Indian River County, FL
Leslie Rossway Swan
Date 11/4/2013
Supervisor of Elections
Time IL 12 AM
Book Closing RacelSexlParty Totals for 2013 MUNICIPAL ELECTION
Election 75
Book Closing
Date Oct/07/2013
Precinct: 10.0
AAP
CNP
Dem
Gre
Idp
Int LPF Npa
Rep
TPF
Total
American Ind/Alaskan
F
0
0
4
0
0
0 0 0
4
Q
8
M
0
0
1
0
0
1 0 1
4
0
7
U
0
0
0
0
0
0 0 0
1
0
1
Total
0
0
5
0
0
1 0 1
9
0
16
Asian or Pacific Isl
F
0
0
4
0
0
0 0 11
3
0
18
M
0
0
5
0
0
0 0 3
8
0
16
Total
0
0
9
0
0
0 0 14
11
0
34
Black, not Hispanic
F
0
0
171
0
1
0 0 26
8
0
206
M
0
0
93
0
0
2 0 29
5
0
129
U
0
0
2
Q
0
0 0 0
0
0
2
Total
0
0
266
0
1
2 0 55
13
0
337
Hispanic
F
0
0
49
0
0
2 0 28
26
0
105
M
0
0
23
0
0
3 0 31
18
0
75
U
0
0
2
0
0
0 0 0
1
0
3
Total
0
0
74
0
0
5 0 59
45
0
183
Multi- Racial
F
0
0
2
0
0
0 0 0
1
0
3
M
0
0
1
0
0
1 0 5
0
0
7
Total
0
0
3
0
0
1 0 5
1
0
10
Other or Undeclared
F
0
0
10
0
0
0 0 12
7
0
29
M
0
0
6
0
0
1 0 9
9
0
25
U
0
0
7
0
0
0 0 7
4
0
18
Total
0
0
23
0
0
1 0 28
20
0
72
Unknown
F
0
0
8
0
1
1 0 5
6
0
21
M
1
0
1
0
0
0 1 7
6
0
16
U
0
0
5
0
0
0 0 27
5
0
37
Total
1
0
14
0
1
1 1 39
17
0
74
White, not Hispanic
F
0
0
771
1
13
92 3 581
1,075
0
2,536
M
0
1
511
3
12
91 6 555
1,072
1
2,252
U
0
0
5
0
0
3 0 11
15
0
34
Total
0
1
1,287
4
25
186 9 1,147
2,162
1
4,822
Total
1
1
1,681
4
27
197 10 1,348
2,278
1
5,548
Page: 6
Indian River County, FL
OFFICIAL MUNICIPAL ELECTION BALLOT
M -3 CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FLORIDA
NOVEMBER 5, 2013
TO VOTE, COMPLETE THE ARROW 40-401111 POINTING TO YOUR CHOICE.
Use a black or blue pen. If you make a mistake, don't hesitate to ask for anew ballot.
If you erase or make other marks, your vote may not count.
� N
�I
yl
City of Sebastian November 5, 2013 General Election
Pre and Post Election Action List
Janpa
✓ 1/1/13 — sta of Q1 quarterly reporting period
1/2113 — letter$ to anyone who pre - qualified anytime before the end of December and PACs
Review State election laws
Update this list and election schedule in accordance with type of election — 3 seats — odd numbered use
City Canvassing Board
Finalize schedule and update candidate handbook accordingly
L Prepare candidate packet in accordance with FS and revised Charter
Scan full packet and post on website and channel 25
Update website election \general information
1/10/13 - Quarterly report 4 due for anyone who pre - qualified before end of December
Marc
3/31/13 - Q1 reporting perio ends
A ril
contract with SOE — Council ap roval
L
4/1/13 Q2 reporting period begs s
�4/1113 — letters to anyone who pre ualified anytime before the end of March or PACs — Q1 reports are
due by April 10
4/10/13 — Q1 Quarterly report due da
June
6/30/13 — Q2 reporting period ends
6/26/13 Council meeting — report on gen al election information and qualifying period
V create new 2013 election folder in Laserfic e — all documents relating to 2013 election will be scanned in
/order for Laserfiche — candidate folders will a scanned separately in Laserfiche
r/ create folders in WW -DATA for each candida for scanned documents (NO MORE PAPER FILES)
J am
✓
7/1/13 — Q3 reporting period begins
7/1113 — letters to anyone who pre - qualified anytim before the end of June or any committees — Q2
reporting period is April 1 — June 30 and reports are due by July 10
7/10/13 — Q2 Quarterly report deadline
email all scanned reports to press as requested and m 'ntain in WW -DATA — Elections — 2013 —
Candidate or PAC name — also scan to LF
_7/26/13 - run 1st of 2 general election ads in newspaper (s FS 100.021) — (2 ads to be run within the
30 day period prior to start of qualifying)
Auau
✓ 8/9/13 - run 2 "d of 2 general election ads in newspaper (see FS 00.021) (2 ads to be run within the 30
/ day period prior to start of qualifying and after calling of election)
r/ Scan ad into Laserfiche
8/22/13 -qualifying period begins per charter (75th day prior to elect n)
notify pre - qualified candidates that they must complete qualifying by /6/13
8/22/13 campaign signs can be posted per LDC (75 days prior)
/ letter to PAC — need to upgrade statement of purpose form if they are s pporting particular candidates
September
9/6/13 — Qualifying ends per charter (60th day prior to election)
9/6/13 — 4:31 pm - e -mail official ballot to SOE office
Z 9sk SOE to notify me when Canvassing Meetings will take place so I can po t and provide to candidates
/9/13 - request assessment check from Finance based on 1 % of annual sala of office in accordance
with FS 99.093 — Our City Council salary is $3600 per year — don't use Mayor lary — so assessment is
$36 per candidate — use forms and submittal letter in Elections Directory
send assessment check and form to Elections Commission Trust within 30 days o end of qualifying
/ (due by 10/6/13) — make sure our computer form is same as new State form
update form with each candidate name "candidate —forms needed — 2013" to tracks mittals
update web and channel 25 with names of candidates
`y
.0
Canvassing Board, oaths, Budget Committee info, regional boards and County Commission assignment
info
order plaque for Mr. Wright - he has requested it be presented in January
Iz send termination report letters to candidates
Finalize and sign 10/30/13 and 10/31/13 CB minutes - scan to LF - copy to Council - old and new
file in vault
'��ZComplete 11/5/13 Canvassing Board Minutes - approve on 11/12 at 10 am for manual audit of
precinct 10
no recount - 11/7/13 we will meet with Leslie on Thursday at 9 am in her office for final certification of
results - post on lobby board and notify press and candidates
genda review 11 /7/13 10 am
agenda packet out Friday morning 11/8
notify PAC their next report is due by December 10 for November
Gillmor does not want orientation
get books, keys, badge back from Wright
tell Gillmor that he needs to choose someone to represent him on Budget Board
get Gillmor I -Pad, city cell phone - he will contact Vaunette for badge, personnel docs, etc
emailed Gillmor 1117 about whether he wants expense account
wait until after 11/13/13 for new business cards and name tags and plates
Gillmor does not want paper packet or delivery - he will pick up
update Council bios for website after 11/13/13 &Yi(I GAt' + ^-''
/►'t�� remove Wright from City Website after 11/13/13 Wo S u �q m, fVeA
-=mail final financial disclosure form with instructions to Mr. Wright
4) ✓ work order to MIS - remove Wright effective 11/13/13 and add Gillmor to Outlook - obtain home email
/ address for transferring outlook emails
V Gillmor has been to both levels of IEMO
f ask Gillmor how he wants to receive paycheck
i/ ask shirt size and order City polo shirt XL per Gillmor
notify him about Veterans Day service on 11/11 at RVP 11 am �����
W.o. new photo of Council at 11/13/13 meeting - post - JW did Work Order
bible on cart
prepare oaths for swearing in
11/12/13 10 am CB meeting at SOE office for manual audit of precinct 10 1
approve 11/5/13 CB minutes at SOE office / % %g� / tI (: ' r /4 /5
After 11/13/13 meeting: /
prepare new council meeting contact list and distribute to staff, new 6ouncil and pre
otify other agencies of new Council and offices - include contact list
post results of Mayor and Vice Mayor on Channel 25 and City website - Election page
send letter to Leslie Swan - thank you and draft minutes of 11 /13/13
L,,Q when invoice received - submit for payment and mail to Leslie ry ec - /f- /5 -13
prepare transmittal for 12/11 Budget Board - Budget Board at large appointments & confirmation of
Q' � Council appointees
order new business cards, name plates and name tags with offices
send regional committees list of names of new appointees 7
update group email list in outlook - 2013 -2014
SaAak by request add Don Wright to group email lists for agenda packets, calendars
update 2013 election in history
update FLC information
C� update all roll call lists and Council lists with titles
_ provide copy of oath to HR and to elected official
Qiscan oath to candidate file in LF
make sure all documents are scanned to LF in general election or candidate folders
✓ finalize candidate contact list for people who request it
9/13/13 — send letter to all candidates and PACS that 46th day reporting period (G1) starts on the day
they qualified and ends on 9/13/13 and report is due on 9/20/13 —BUT we will not be here on 9/20/13 so
either walk -in by Thursday 9/19 or mail with postmark and mailing receipt by 9/20/13 is okay - include
information that pre - qualifiers and PACS should include all contributions and expenditures from 7/1/13
through 9/13/13
9/13/13 - end of the 46th day (G1) reporting period
9114/13 - start of 32nd (G2) day reporting period
9119/13 — anyone hand delivering G1 must be in today — otherwise postmark 9/20 and mail with USPS
mailing receipt — if report received is incomplete it is considered not submitted and late and subject to
penalty — stay until 5 pm to receive reports
email all scanned reports to press as requested and maintain in WW -DATA — Elections — 2013 —
/ Candidate or PAC name — also scan to LF
/ 9123/13 — send letter to all candidates and PACs that 32nd day reporting period (G2) ends on 9/27/13
/ and G2 report will be due on 10/4113
r/ 9/27/13 - end of 32nd day (G2) reporting period
- 9/28/13 — start of 18th day (G3) reporting period
Octo r
0/4/13 — 32nd day (G2) report due — stay until 5 pm to receive reports
email all scanned reports to press as requested and maintain in WW -DATA — Elections — 2013 —
Candidate or PAC name — also scan to LF
10/7/13 — send letter to all candidates that 18th day reporting period (G3) ends on 10/11/13 and G3
/ report will be due on 10/18/13
✓
10/11/13 — end of 18th day (G3) reporting period
10/12/13 — start of 4'h day (G4) reporting period
�v1
10/18/13-18 th day (G3) report due — stay until 5 pm to receive reports
�- email all scanned reports to press as requested and maintain in WW -DATA — Elections — 2013 —
Candidate or PAC name — also scan to LF
10/24/13 - send letters to candidates that 4th day reporting period (G4) ends at midnight on 10/31/13 and
G4 report is due on 11/1/13
r/ 10 /29 /13Chamber of Commerce Candidate Forum in Chambers — 7 -9 pm
10/23/13 last regular meeting of the sitting council
- 10/30/13 SOE Office — Canvassing Board meets for orientation and equipment test 2:30 pm and 3 pm —
approve 2011 Canvassing Board minutes /0 a,,,
10/31/13 SOE Office — Canvassing Board meets for absentee ballot opening
10/31/13 — end of 4th day (G4) reporting period — midnight tonight - no contributions to be taken after
midnight
Nov ber
11 /1 /13 — 4th day (G4) report due
email all scanned reports to press as requested and maintain in WW -DATA — Elections — 2013 —
Candidate or PAC name — also scan to LF
1115/13 general election at regular polling places 7 am to 7 pm
11/5/13 SOE Office — Canvassing Board meets at 4 pm continue absentee opening and stay through
/ election results for certification if we complete provisionals
Jernailed esults triggered recount for third and fourth unless fourth submits letter to say it is not necessary
Wright submitted letter to say CB did not have to order recount
all candidates, SOE, press, CB and some staff about Wright's letter and attached it
1/7 in SOE office at 9 am to sign and take certification of final results
1/7/13 SOE Office — Canvassing Board 5 pm not needed since provisionals were counted on 11/5
1 /7
11/7/13 - prepare agenda packet 11/13/13 to include transmittal, certification from Sebastian
.1W provide codes, sunshine manuals, budget, etc. to Gillmor
per Gillmor he will use the office near City Manager
;rte notify IRC Commission office and regional boards of any changes after 11/13
Lam./ order nameplate from sign shop
jAj order nameplates for wall sign
make three copies of each oath - for HR, Councilmember and election file
place original oaths in each candidate's file and scan into Laserfiche
mail thank you letter to SOE
update my group a -mail for 2013 -2014 Council
grepa�- draft agendas for 2014
re
otify county commission office of change in officers
otify other municipalities and regional committees of change in officers
tI Pd
4
AUGUST 2013
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
10
2nd General
Election Ad (FS
100.021)
(1" was 7126113)
11
12
13
14
15
16
17
Regular Council
Meeting 6:30 pm
18
19
20
21
22
23
24
Council Budget
First Day to
Furlough Day
Workshop 6 pm
Qualify
City Hall Closed
75
74
73
25
26
27
28
29
30
31
Regular Council
Meeting 6:30 pm
72
70
69
68
67
66
71
OCTOBER 2013
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
New Reporting
G2 Report Due
Laws go into
By 4:30 pm
effect
34
33
32
31
35
6
7
8
9
10
11
12
Regular Council
End of G3
Start of G4
Meeting 6:30 pm
Reporting Period
Reporting Period
30
29
28
27
26
25
24
13
14
15
16
17
18
19
G3 Report Due
By 4:30 pm
23
22
21
20
19
18
17
20
21
22
23
24
25
26
Regular Council
Meeting 6:30 pm
16
15
14
13
12
11
10
27
28
29
30
31
Sebastian River
SOE Office
End of G4
Area
Canvassing Board
Reporting Period
Chamber of
Orientation
No Contributions
Commerce
2:30 pm
After Midnight
Candidate Forum
Equipment Test
SOE — Canvassing
7 -9 pm in
3 pm
Board - Absentee
Chambers
Opening i0
�e
NOVEMBER 2013
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
- --
-- - - -_
- -- - --
- -- - - --
G4 Report Due
By 4:30 pm
4
3
3
4
5
6
7
8
9
General Election
SOE - Canvassing
7 am to 7 pm in all
Board - 5 pm
polling places
Provisional Ballots
SOE - Canvassing
Count - If not able
2
Board 4 pm -
to certify on 1115
Absentee Opening
& Results Post
Election
10
11
12
13
14
15
16
SOE - Canvassing
15' Regular
Veterans Day
Board -10 am -
Meeting of New
City Hall Closed
Manual Audit
Council
Swearing In
Election of Mayor
and Vice Mayor
17
18
19
20
21
22
23
24
25
26
27
28
29 30
Thanksgiving
Thanksgiving
City Hall Closed
Holiday City Hall
Closed
SEPTEMBER 2013
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
Labor Day City Hall
Last Day to
Closed
Qualify
59
65
64
63
62
61
60
8
9
10
11
12
13
14
Regular Council
Meeting 6:30 pm
End of G1
Start G2 Reporting
IRC Taxpayers
Reporting period
Period
Forum Cap'n
58
57
56
Butchers 11:45 am
54
53
52
55
15
16
17
18
19
20
21
Hand Delivery of
Furlough Day
Special Council
G1 due today due
Meeting Budget
to 9120 furlough
G1 Report Due
Hearing 6 pm
unless postmarked
by midnight tonight
51
50
49
48
47
46
45
22
23
24
25
26
27
28
CRA Budget 6 pm
Regular Council
Meeting 6:30 pm
End of G2
Start of G3
Final Budget
Reporting Period
Reporting Period
Hearing
44
43
42
41
40
39
38
29
30
37
36